HomeMy WebLinkAboutReso - CC - 026-2008RESOLUTION NO. 26-2008
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AMENDING
PROCEDURE FOR APPOINTMENTS TO CITY COMMISSIONS AND BOARDS TO
REQUIRE COMMISSIONER TRAINING
RESOLVED, by the City Council of the City of Burlingame:
WHEREAS, the Council wants to ensure that City commissioners and board members
receive training in the City policies and State laws that affect the conduct of commission and board
business; and
WHEREAS, the City Clerk has developed a commissioners' handbook for conducting such
training; and
WHEREAS, there is also equivalent training available through the League of California
Cities and other government organizations; and
WHEREAS, the Council wants this training to occur in the first year after appointment; and
WHEREAS, the Council also wants to develop training that chairs of commissions and
boards would receive before taking office as chair of a commission or board,
NOW, THEREFORE, IT IS RESOLVED AND ORDERED:
1. The Procedures for Appointments to City Commissions and Boards contained in Exhibit
A hereto are approved.
2. This Resolution supersedes the provisions of Resolution No. 16-2008.
/Z'L 4- /-), - D'
MAYOR
I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing
resolution was introduced at a regular meeting of the City Council held on the I __aay ofMarch , 2008,
and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS: BAYLOC$, DEAL, KEIGHRAN, NAGEL, O'NAHONY
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
VCITY CLERK
PROCEDURES FOR APPOINTMENTS TO CITY COMMISSIONS AND BOARDS
Application Dates.
a. The City Manager will report when the term of office of a commissioner or board
member will be expiring to the City Council approximately thirty (30) days in
advance. The City Manager will also report any board or commission vacancy to
the City Council.
b. The City Council will then determine what deadlines for applications will apply
for each board or commission. Generally, deadlines will be three (3) or more
weeks following the Council's determination. The City Council may extend the
deadlines as the Council may deem appropriate.
a
Advertisement. The City Clerk will post notice of the vacancies and deadlines at City
Hall, the Main Library, and such additional places as the City Clerk determines may be
helpful. For unscheduled vacancies, the City Clerk will also post notices as required by
Government Code section 54974.
Applications.
a. A standard application form together with supplemental questions will be
provided by the City Manager to persons interested in appointment to a vacant
office.
b. Incumbent commissioners and board members seeking reappointment, as well as
new applicants, will complete the application forms and return them to the City
Manager by the designated deadline in order to be considered for appointment.
However, a board member or commissioner who has been appointed to fill an
unexpired term within the previous twelve (12) months will not be required to
complete and file an application.
C. Applicants are expected to have attended at least one meeting of the board or
commission for which they are seeking appointment.
d. Applications will only be accepted for specific vacancies. Persons who have
applied for previous vacancies will be kept on an interest list for a period of two
(2) years by the City Manager and be mailed notices of pending vacancies during
that period.
4. Interviews.
a. The City Council will interview all of the applicants, including incumbents, who
have submitted applications by the designated deadline. Pursuant to the Brown
Act, these interviews will be conducted at an open and public meeting.
3/17/2008
b. If an applicant is unable to interview with the Council at the time appointed by the
Council because of a personal emergency or other compelling reason, the Council
will make an attempt to reschedule the appointment but is not required to do so.
The Council may conduct interviews by telephone so long as the requirements of
the Brown Act are met. However, a candidate who is unable to be interviewed
will be dropped from consideration.
C. Normally, the appointments to the vacant positions will not be made immediately
following the interviews, but will rather be made at the next meeting of the City
Council.
Appointments.
a. Appointments are made at regular or special meetings of the City Council by open
motion and voting. Councilmembers will discuss the applicants before taking a
vote. Councilmembers are encouraged to discuss each candidate and to
acknowledge the City's appreciation for their application and desire to serve.
Ballots will not be used.
b. If there is more than one office to fill, or more than two applicants for a board or
commission, the Mayor may direct that the voting be conducted on an applicant
pool basis as follows:
The City Clerk is asked to read the name of each candidate with each
Councilmember entitled to vote for the number of applicants equal to the
number of open positions.
ii. Any candidate who receives a unanimous vote of the Councilmembers
present is appointed.
iii. Then the candidate or candidates with the most votes from a majority of
the Councilmembers present are appointed to any remaining vacant
positions.
However, if two or more candidates are tied with a majority vote and those
tied would then exceed the number of vacancies, then the Council will
further discuss the candidates and determine whether to take another pool -
basis vote or proceed on some other basis, such as motion. In proceeding,
the Council may consider any of the candidates who have not yet been
appointed.
Example: Board has three vacancies, and seven candidates have applied
for the vacancies. The Mayor calls for a vote on a pool basis, so each
Councilmember can vote for three candidates as the candidates' names are
called.
311712008
Candidate A receives 5 votes;
Candidate B receives 4 votes;
Candidate C receives 3 votes;
Candidate D receives 3 votes;
Candidates E, F, and G receive no votes.
Candidate A is appointed (unanimous)
Candidate B is appointed (majority without a tie)
However, Candidates C and D received the same number of votes
even though a majority, and appointing both would exceed the
number of vacancies; therefore, the Council would determine
whether to appoint C, D, E, F, or G through taking another poll or
further discussion and possible motion to fill the last vacancy.
C. If the Council is unable to reach the necessary number of appointments for
whatever reason, the Council may then proceed to seek additional applicants,
continue the appointment process, or take such other action as the Council may
deem appropriate.
6. Training. No later than twelve (12) months after appointment, commissioners and board
members shall complete commissioner training provided by the City Clerk. A
commissioner or board member may fulfill this requirement by attending equivalent
training provided by the League of California Cities or other government organization if
the training is approved by the City Clerk. In addition, chairs of commissions and boards
shall complete such training as the Council may direct before becoming chair.
Commissioners and board members shall also complete any training required by State
law. Failure to complete the training within appointment training within the first twelve
(12) months after appointment will result in removal from the position unless the Council
takes action to extend the term of the commissioner or board member that failed to obtain
the required training.
Terms of Office. Commissioners and board members are appointed for only a single
term, and there is no expectation of reappointment. Terms of office will comply with the
provisions of the Municipal Code, or in the case of the Library Board of Trustees, the
California Education Code.
8. Local Appointment List. The City Clerk shall maintain and provide the Local
Appointment List as required by Government Code section 54972 and following.
3/17/2008