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HomeMy WebLinkAboutReso - CC - 016-2008RESOLUTION NO. 16-2008 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME ESTABLISHING REVISED PROCEDURE FOR APPOINTMENTS TO CITY COMMISSIONS AND BOARDS RESOLVED, by the City Council of the City of Burlingame: WHEREAS, Resolution No. 36-2007 revised procedures to be used in the appointment of citizens to City commissions and boards; and WHEREAS, the City Council wishes to ensure that discussion of applicants is encouraged and the voting process is outlined for guidance, NOW, THEREFORE, IT IS RESOLVED AND ORDERED: 1. The Procedures for Appointments to City Commissions and Boards contained in Exhibit A hereto are approved. 2. This Resolution supersedes the provisions of Resolution No. 36-2007. MAYOR I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the 19thday ofFkbxuan2008, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: BAYLOCK, DEAL, KEIGHRAN, NAGEL, O'MAHONY NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE TY CLERK PROCEDURES FOR APPOINTMENTS TO CITY COMMISSIONS AND BOARDS Application Dates. a. The City Manager will report when the term of office of a commissioner or board member will be expiring to the City Council approximately thirty (30) days in advance. The City Manager will also report any board or commission vacancy to the City Council. b. The City Council will then determine what deadlines for applications will apply for each board or commission. Generally, deadlines will be three (3) or more weeks following the Council's determination. The City Council may extend the deadlines as the Council may deem appropriate. 2. Advertisement. The City Clerk will post notice of the vacancies and deadlines at City Hall, the Main Library, and such additional places as the City Clerk determines may be helpful. For unscheduled vacancies, the City Clerk will also post notices as required by Government Code section 54974. Applications. a. A standard application form together with supplemental questions will be provided by the City Manager to persons interested in appointment to a vacant office. b. Incumbent commissioners and board members seeking reappointment, as well as new applicants, will complete the application forms and return them to the City Manager by the designated deadline in order to be considered for appointment. However, a board member or commissioner who has been appointed to fill an unexpired term within the previous twelve (12) months will not be required to complete and file an application. C. Applicants are expected to have attended at least one meeting of the board or commission for which they are seeking appointment. d. Applications will only be accepted for specific vacancies. Persons who have applied for previous vacancies will be kept on an interest list for a period of two (2) years by the City Manager and be mailed notices of pending vacancies during that period. 4. Interviews. a. The City Council will interview all of the applicants, including incumbents, who have submitted applications by the designated deadline. Pursuant to the Brown Act, these interviews will be conducted at an open and public meeting. 2/19/2008 b. If an applicant is unable to interview with the Council at the time appointed by the Council because of a personal emergency or other compelling reason, the Council will make an attempt to reschedule the appointment but is not required to do so. The Council may conduct interviews by telephone so long as the requirements of the Brown Act are met. However, a candidate who is unable to be interviewed will be dropped from consideration. C. Normally, the appointments to the vacant positions will not be made immediately following the interviews, but will rather be made at the next meeting of the City Council. Appointments. a. Appointments are made at regular or special meetings of the City Council by open motion and voting. Councilmembers will discuss the applicants before taking a vote. Councilmembers are encouraged to discuss each candidate and to acknowledge the City's appreciation for their application and desire to serve. Ballots will not be used. b. If there is more than one office to fill, or more than two applicants for a board or commission, the Mayor may direct that the voting be conducted on an applicant pool basis as follows: i. The City Clerk is asked to read the name of each candidate with each Councilmember entitled to vote for the number of applicants equal to the number of open positions. ii. Any candidate who receives a unanimous vote of the Councilmembers present is appointed. iii. Then the candidate or candidates with the most votes from a majority of the Councilmembers present are appointed to any remaining vacant positions. However, if two or more candidates are tied with a majority vote and those tied would then exceed the number of vacancies, then the Council will further discuss the candidates and determine whether to take another pool - basis vote or proceed on some other basis, such as motion. In proceeding, the Council may consider any of the candidates who have not yet been appointed. Example: Board has three vacancies, and seven candidates have applied for the vacancies. The Mayor calls for a vote on a pool basis, so each Councilmember can vote for three candidates as the candidates' names are called. 2/19/2008 Candidate A receives 5 votes; Candidate B receives 4 votes; Candidate C receives 3 votes; Candidate D receives 3 votes; Candidates E, F, and G receive no votes. Candidate A is appointed (unanimous) Candidate B is appointed (majority without a tie) However, Candidates C and D received the same number of votes even though a majority, and appointing both would exceed the number of vacancies; therefore, the Council would determine whether to appoint C, D, E, F, or G through taking another poll or further discussion and possible motion to fill the last vacancy. C. If the Council is unable to reach the necessary number of appointments for whatever reason, the Council may then proceed to seek additional applicants, continue the appointment process, or take such other action as the Council may deem appropriate. 6. Terms of Office. Commissioners and board members are appointed for only a single term, and there is no expectation of reappointment. Terms of office will comply with the provisions of the Municipal Code, or in the case of the Library Board of Trustees, the California Education Code. Local'Appointment List. The City Clerk shall maintain and provide the Local Appointment List as required by Government Code section 54972 and following. 211912008