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HomeMy WebLinkAboutReso - CC - 030-2010RESOLUTION NO. 30-2010 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING REVISIONS TO THE CITY COUNCIL POLICY REGARDING THE APPOINTMENT PROCESS FOR MEMBERS OF CITY BOARDS AND COMMISSIONS WHEREAS, The City Council has adopted City Council Policy 1.2 which proscribes the process for City Council consideration and appointment of persons to serve on the City's various Boards and Commissions ("Policy", herein): and WHEREAS, the Council has reviewed and discussed revisions to the Policy in order to make it more effective; and WHEREAS, after its discussion and consideration, the Council has directed staff to prepare a revised Policy, consistent with the changes it proposed at its meeting on March 1, 2010; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME DOES RESOLVE AS FOLLOWS: The City Council hereby adopts a revised City Council 1.2 Policy, "Procedure for Appointments to City Commissions and Boards", in the form as attached hereto and incorporated herein as Exhibit "A". This revised procedure shall become effective immediately. 01, A &,--- C2Vy Baylock, Mayor I, Mary Ellen Kearney, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the 3rd day of May, 2010, and was adopted thereafter by the following vote: AYES: Councilmembers: BAYLOCK, BROWNRIGG, DEAL, KEIGHRAN, NAGEL NOES: Councilmembers: NONE ABSENT: Councilmembers: NONE (b G-4 J (�& 4,.,, Mary El n Kearney, City Clerk ADMINISTRATIVE PROCEDURES CITY OF BURLINGAME Issued: November7,1984 Revised: February 17, 1988 March 18, 2003 (Resolution No. 33.2003) May 7, 2007 (Resolution No. 36.2007) March 17, 2008 (Resolution No. 26-2008) May 3, 2010 (Resolution No. -2010) CATEGORY: Council Policy PAGE: 1.2 Formatted: Font: Not Bold PURPOSE To establish a procedure for City Council appointments to City commissions and boards. PROCEDURES FOR APPOINTMENTS TO CITY COMMISSIONS AND BOARDS Application Dates. The City Manager will report when the term of office of a commissioner or board member will be expiring to the City Council approximately thirty (30) days in advance. The City Manager will also report any board or commission vacancy to the City Council. The City Council will then determine what deadlines for applications will apply for each board or commission. Generally, deadlines will be three (3) or more weeks following the Council's determination. The City Council may extend the deadlines as the Council may deem appropriate. 2. Advertisement. The City Clerk will post notice of the vacancies and deadlines at City Hall, the Main Library, and such additional places as the City Clerk determines may be helpful. For unscheduled vacancies, the City Clerk will also post notices as required by Government Code section 54974. 3. Applications. a. A standard application form togetherwith supplemental questions will be provided by the City Manager to persons interested in appointment to a vacant office. b. Incumbent commissioners and board members seeking reappointment, as well as new applicants, will complete the application forms and return them to the City Manager by the designated deadline in order to be considered for appointment. However, a board member or commissioner who has been appointed to fill an unexpired term within the previous twelve (12) months will not be required to complete and file an application. Administrative Procedures 1.2 1 March 17, 2008 4. 5. Applicants are expected to have attended at least one meeting of the board or commission for which they are seeking appointment. Applications will only be accepted for specific vacancies. Persons who have applied for previous vacancies will be kept on an interest list for a period of two (2) years by the City Manager and be mailed notices of pending vacancies during that period. Interviews. a. The City Council will interview all of the applicants, including incumbents, who have submitted applications by the designated deadline. Pursuant to the Brown Act, these interviews will be conducted at an open and noticed public meeting. Unless impractical, the Council will conduct all interviews within one day. b. If an applicant is unable to interview with the Council at the time appointed by the Council because of a personal emergency or other compelling reason, the Council will make an attempt to reschedule the appointment but is not required to do so. The Council may conduct interviews by telephone so long as the requirements of the Brown Act are met. However, a candidate who is unable to be interviewed will be dropped from consideration. At the conclusion of the interview process the Council at its discretion may discuss the candidates. If the Council elects to discuss the candidates the interview meeting agenda posted beforehand will so indicate. Additionally, the Council may ask the department representative staffing the particular commission to provide comment regarding the candidates. The Council will not make appointments to the vacant positionsimmediately_ following the interviews, but will make the appointments at the next meeting_of the City Council. Appointments. 111 meeting,of the City Council b. For the initial vote the City Clerk will provide each Council member a written ballot containing the names of all the candidates and the number of positions for which each Council member may vote. The ballots will have a place for the Council member's signature Without discussion the Council members shall complete and sign their ballots and return them to the Clerk. The Clerk will tally the votes will announce the results and will announce which candidates each council member voted for. The written ballots constitute public records and will be retained as required by law. C. If the written ballot vote has not resulted in a sufficient number of candidates receiving a majority vote for appointment the Mayor, in his or her discretion may then allow further discussion of the candidates. The Council may consider any of the candidates who have not yet received a majority vote even if they have previously received no votes. After discussion the Council may take another vote either by ballot or by motion. Administrative Procedures 1.2 2 March 17, 2008 Deleted: Normally, the Deleted: A not be made Deleted: rather be made Deleted: A Deleted: are made Deleted: s Deleted: by open motion and voting. Formatted: Indent: Left: 0.5", Hanging: 0.5", Tabs: 0.5", Left+ I-, Left Administrative Procedures 1.2 3 March 17, 2008 -. — Deleted: Councilmemberswill dscuss the ` applicants before taking a vote. +.._.-...s.--------------------------------------------------------- _________--_______.__________-., CounciMembers are encouraged to discuss each candidate and to acknowledge the Cies appreciation for their application and desire to c_ _____-----------------_--------------_------,•,\ serve. Ballots will not be used. ¶ Deleted: b If the Council is unable to reach the necessary number of appointments for whatever _______ -------- - - - reason, the Council may then proceed to seek additional applicants, continue the {', Deleted: If them is more than one office to fig, or more than two applicants fa a boards appointment process, or take such other action as the Council may deem appropriate. canmission, the Maya may direct that the voting be conducted on an applicant pool basis as follows:¶ 6. Training. No later than twelve (12) months after appointment, commissioners and board members '' t shall complete commissioner training provided by the City Clerk. A commissioner or board i. - The CityClerk is asked to read the name of each candidate with each Counctimember member may fulfill this requirement by attending equivalent training provided by the League of entitled to thenumberreitionscanls t° the California Cities or other government organization if the training is approved by the City Clerk. In equal a nute mber number of open positions. ¶ 9 addition, chairs of commissions and boards shall complete such training as the Council may direct P 9 Y ii. _ e members es a unanimous Councididate ofthny vote of the Councilmemhem present is before becoming chair. Commissioners and board members shall also complete any training appointed. n required by State law. Failure to complete the training within appointment training within the first ¶;.. been the candidate acandidates wth the twelve (12) months after appointment will result in removal from the position unless the Councilmost votes from amajndty of the takes action to extend the term of the commissioner or board member that failed to obtain the cnannilmanbers present we appointed to any remaining vacant positions. required training. Deleted; However, if two or more candidates are tied with a maturity vote and 7. Terms of Office. Commissioners and board members are appointed for only a single term, and inose tied would men a seri the number of vacancies, then the Council will further discuss there is no expectation of reappointment. Terms of office will comply with the provisions of the the candidates and determine whether to take Municipal Code, or in the case of the Library Board of Trustees, the California Education Code. t t, another pool -basis vote or proceed on some other basis, such as motion. In proceeding, the Council may consider any of the candidates 8. Local Appointment List. The City Clerk shall maintain and provide the Local Appointment List as ° have ro yet been appointee. required b Government Code section 54972 and following.Deletes: q Yvacancies, example: Beaty has mine and seven candidates have applied for the vacancies. The Maya calls for a vote on a pool basis, an each Councilmember can vote for three candidates as the candidates' names are called. ¶ Candidate A receives 5 votes; ¶ Candidate B receives 4 votes; ¶ Candidate C receives 3 votes; ¶ James Nantell Candidate D receives 3 votes; ¶ City Manager Candidates E, F, and G receive no votes. 9 Candidate A is appointed (unanimous) ¶ ' 1 Candidate B is appointed(majority without t tie)9 j Howover, Candidates C and D received the I same number of votes even though a majority, 1 and appending both would exceed the number of vacancies; therefore, the Council would 1 determine whetherto appoint C, D, E, F, a through taking another poll or Wilber j discussion and possible motion to fill the last vacancy. ¶ 9 Deleted: c Administrative Procedures 1.2 3 March 17, 2008 Commissioners Appointment Process ? CA Council desired changes to Commissioner 1. Move from voice vote to written ballots for first round of voting (if no consensus then go to discussion, at Mayor discretion) 2. Option to discuss candidates after interviews at Council discretion. 3. After interviews get perspective of department person staffing the Commission 4. Preference to do interviews in one day unless unpractical.