HomeMy WebLinkAboutReso - CC - 054-2011RESOLUTION NO. 54-2011
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
APPROVING AND AUTHORIZING THE FINANCE DIRECTOR TO EXECUTE AN
AGREEMENT BETWEEN THE CITY OF BURLINGAME AND SHORETEL PACKET
FUSION FOR THE PURCHASE, INSTALLATION AND MAINTENANCE OF VOICE-
OVER -INTERNET -PROTOCOL TELEPHONE EQUIPMENT.
WHEREAS, the City Council held a Study Session on the Burlingame Communications and
Information Technology Modernization Project on January 3, 201 land the option of replacing the City
government's current phone system was presented; and
WHEREAS, during the study session, it was determined that the Current telephone system is
more than 12 years old, that the System manufacturer discontinued the product in 2003 and went
bankrupt in 2005, that the City has experienced major telephone system outages since 2007 and that, as
a result, the City telephone system has become unreliable, thereby affecting employee, resident and
public safety communications; and
WHEREAS, the City Council directed staff to move forward with the project and finalize a
lease -purchase agreement for e comprehensive new communication system in the amount of $1.5
million for a term of seven years at tax-exempt rates; and
WHEREAS, on February 7, 2011 the City Council adopted a resolution approving and
authorizing the city manager to execute an agreement with Teladata Consultants for phase -one project
management; and
WHEREAS, on February 22, 2011 the City Council adopted a resolution approving and
authorizing the finance director to execute a master equipment lease purchase agreement with Holman
Capital Corporation in the amount of $1.5 million for a term of seven years at a tax-exempt rate of
3.16%, in order to finance the project; and
WHEREAS, six vendors responded to the City's request for proposals (RFP) which were
thoroughly vetted and reviewed for compliance with the RFP specifications, for the firm's capacity to
complete the project, for the firm's reliability of equipment and installation work, for the firm's
responsiveness to the needs of the city and for the overall purchase price and the total cost of
ownership over five -years; and
WHEREAS, a city employee review team attended product demonstrations in June to test the
equipment first-hand and determine it's functionality at city hall; and
WHEREAS, staff determined that ShoreTel Packet Fusion's proposal was the best based upon
on the evaluation criteria;
S:\Telephone System\Council Approvals\Telephone Equipment Purchase\Shoretel Agreement 8-9-2011.doc
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
BURLINGAME AS FOLLOWS:
1. The City Council finds that all of the facts recited above and in the staff report are true and
correct.
2. The City Council hereby approves, and authorizes the Finance Director to execute, the
agreement between the City of Burlingame and Shoretel Packet Fusion, in a form to be approved by
the City Attorney, for the purchase, installation and maintenance of voice-over-intemet-protocol
telephone equipment in an amount not to exceed $280,733.00.
49= --
Terry Na el, MaJ &
I, Mary Ellen Kearney, City Cleric of the City of Burlingame do hereby certify that the
foregoing Resolution was introduced at a regular meeting of the City Council on the 15th day of
August, 2011, and was adopted thereafter by the following vote:
AYES: Councilmembers: BAYLOCR, BROWNRIGG, DEAL, REIGHRAN, NAGEL
NOES: Councilmembers: NONE
ABSENT: Councilmembers: NONE
Mary Ellen Kearney, City Cler
S:\Telephone System\Council Approvals\Telephone Equipment Purchase\Shoretel Agreement 5-9-2011.doc