HomeMy WebLinkAboutReso - CC - 008-2011RESOLUTION NO. 8-2011
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE
AN AGREEMENT WITH TELADATA CONSULTANTS FOR
PHASE ONE OF PROJECT MANAGEMENT OF THE CITY'S COMMUNICATION AND
INFORMATION TECHNOLOGY MODERNIZATION PROJECT OF 2011
WHEREAS, the city currently owns and maintains a twelve year old, analog telephone
communication system which has been plagued with performance problems and frequent mechanical
breakdowns over the past five years; and
WHEREAS, maintenance and repair of the current telephone system have become extremely
expensive and virtually impossible because the telephone system manufacturer discontinued making the
phone equipment in 2003 and then went into bankruptcy in 2005; and
WHEREAS, the current phone system has reached its useful life and must now be replaced with
a reliable, technologically modern telecom system; and
WHEREAS, the City Council held a study session on January 3, 2011 to review the Burlingame
Communications and Information Technology Modernization Project and the Council gave direction to
staff to proceed with the Project and finalize a lease -purchase agreement in the amount of $1.5 million
for a term of seven years at tax-exempt rates; and
WHEREAS, TelaData, Inc. is an independent consulting firm specializing in communications,
data and information technology which has performed work for the City of Burlingame in the recent
past; and
WHEREAS, TeleData, Inc. has the experience and expertise and willingness to perform all
project management duties, including development of technical specifications for equipment,
management of the formal bidding and purchase process, oversight of equipment installation and
management of all subcontractors on the Project;
WHEREAS, the total cost for management of the project budget will be $287,000.00 to be
implemented in two phases: Phase One - developing the equipment specifications and managing the
bidding and purchasing process: $112,000; and Phase Two — developing the project planning,
supervising equipment installation and facilities improvements: $185,000.00; and
WHEREAS, the scope of services and approval for Phase Two of the Project will be brought to
the City Council for consideration at a later time and that only Phase One is before the Council at this
time for consideration and approval;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME
RESOLVES AS FOLLOWS:
1. The City Council finds that all of the above -stated facts and those stated in the staff
report are true and correct.
2. The City Council hereby approves and authorizes the City Manager to execute an
agreement with Teladata, Inc. consultants for Phase One of project management of the city's
Communication and Information Technology Modernization Project of 2011, for an amount not to
exceed $112,000.00, in the form attached hereto as Exhibit "A".
Iv
Terry Nagdl, Mayo
I, Mary Ellen Kearney, Clerk of the City of Burlingame, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the Burlingame City
Council held on the 7`h day of February, 2011, by the following vote to wit:
AYES: Councilmembers BAYLOCR, BROWNRIGG, DEAL, REIGHRAN, NAGEL
NOES: Councilmembers: NONE
ABSENT: Councilmembers: NONE
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Mary Ellen Kear ey, City Cl rk