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Home My WebLink AboutAgenda Packet - LB - 1994.11.15 i U RLI N CLAM E Y U B LI CJ LIBRARY I BURLINGAME 1 Board of Trustees Agenda r November 15th, 1994- 4.30 pm 4 DUNCAN ANNEX L IC L za Q CALL TO ORDER: SUGGESTED ACTION ROLL CALL: BILLS: Approval City Checks: $55,052.55 Special Fund: $3807-50 Duncan Funds: $5,831.17 MINUTES: Approval CORRESPONDENCE & COMMUNICATIONS: Information a. Letter: Rebecca Bahr (Mother's Club) b. Estate of Dorothea Jackson REPORTS: Information a. City Librarian's Report b. System Advisory Board - Cannon UNFINISHED BUSINESS: NEW BUSINESS: a. Holiday Luncheon Proposal Discussion/Approval roval b•�Owa �,�, 1� 7" �g� PP ADJOURNMENT: 4- s V � Ta . ;ndaN E/i e IF UBURLN1.C,,-APME ' Burlingame Public Library Board of Trustees Minutes October 11th, 1994 Call To Order: The meeting of October 11th, 1994 was called to order by President Robertson at 4:30pm. Trustees Present: Cannon, Dunbar, Herman, Robertson &Taylor Trustees Absent: None Staff Present: Alfred Escoffier,City Librarian Judy Gladysz,Administrative Secretary Others Present: Marti Knight, Burlingame Resident Bills: M/S/C (Herman/Taylor) unanimously to approve the payment of City and Special Fund checks. Minutes of the Meeting of September 20th, 1994: The Minutes were approved as written and ordered filed. Correslondence and Communication: Correspondence was mailed in the Trustee packets. Reports: ,City Librarian's Report There was brief discussion regarding the temporary quarters location. Trustee Cannon said she was happy that the Trustees service priorities were being considered, and that the "out source alternative" was not an option at this point. She said the Library is not just a building and books, it is the staff and service that make it so special. qPage I `— 480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 0 Fax (415) 342-1948 Foundation Report: Trustee Herman gave a brief report regarding the most recent meeting of the Foundation. She brought the Board members up to date on the progress. She said she is very pleased with how much has been accomplished in such a short time. System Advisory Board: Trustee Cannon gave a report on the most recent SAB meeting she had attended. Unfinished Business: Employee Achievement Awards: Trustee Dunbar said that everything was ready for the general staff meeting on October 26th at Sam in the Community Room. Temporary Quarters: In discussion, the Trustees agreed that the best option would be modular structures. Trustee Cannon made a motion that based on reports and figures and priorities, the Trustees are in support of modular structures because that alternative best meets all of the Trustees criteria. M/S/C (Dunbar/Herman) unanimously. New Business- Foundation Start-Up Funds: M/S/C (Taylor/Dunbar) unanimously, that the Trustees give the Foundation $3,000.00 to be used as start-up funds for the Library Foundation, to be taken from the Trustee's Special Fund. Inventory of Design Elements: Librarian Escoffier said that the architect asked him to identify building design elements that should be preserved such as window pilasters, carriage lamps etc. Any input from the Trustees would be welcome. Holiday Schedule - 1995: Mr. Escoffier presented the holiday schedule for 1995. There was some discussion regarding closing at fpm on Saturday, December 23, 1995 and on December 30th. ,page 2 It was decided that staff can check traffic patterns this year othathee Saturday before the holidays. MIS/C ( itteda Librarian)Escoffier will monitor the traffic for schedule be approved as ays,suba this year on those Saturdays, and alert the Board on user traffic. y Ad'ournment: The next The meeting of October 11th, regular Board meeting will be held on 199Novembeas r 15th at 4:30urned at 5in the Duncan Annex. Respectfully submitted, Alfred H.Escoffier City Librarian Trustee Minutes-October 1117194 cpagc 3 UBURLINIGIAME City Librarian's Report November 15, 1994 Temporary Quarters Alternative Selected! Group 4/Architecture presented alternatives for temporary quarters to the City Council on October 17th. The Council preference is modular buildings on a city parking lot. The lot chosen is Parking Lot "F," between Park Road and Lorton Avenue, south of Howard. This option is the least expensive of those studied. The modular alternative allows the library to keep most collections and staff together and maintain viable library service. At this writing, the decision has yet to be made concerning who will coordinate the efforts to specify requirements, design, bid, and oversee installation of the modular structures. Neither the city or the architects have the time or the expertise to carry out the work. I have developed a proposal to hire a consultant who has experience in the field. The proposal is pending. Design Development Begins Group 4/Architecture has begun the Design Development phase for the library building project. This phase consists of the very detailed design work. Interior design work will also take place during this phase. The building foundation is of concern at this point. The foundation for the new building will have to be of a particular type which will withstand water and water pressure (hydrostatic pressure), as the new basement level will be 3 feet lower than the present basement. The water table on the site is quite high, according to recent geotechnical testing. This means the foundation will have to be built something like a boat, with a double hull. This will allow the sandwiched area to contain drain tile and heavy duty water pumps to pump the ground water out of the foundation space. Pilings will then be needed to anchor the building in place. This solution takes a good deal of engineering and will have cost implications. -1- 480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 • Fax (415) 342-1948 Gift from the Estate of Dorothea M. Jackson A gift was received in November from the estate of Dorothea M. Jackson for the benefit of the library. The $ 10,000 check was deposited in the Trustee's account. We are thrilled with this generous gift. Ms. Jackson will be added to our list of donors to be displayed in the new library. Dynix System Training Dynix training is in full swing. We have 60+ staff to train on the system. Training is taking place at both the main and branch libraries. The December 20th target date for implementation remains firm. 3 Card Catalogs to be Removed A major change for the public with the implementation of Dynix will be the replacement of the card catalog in the Childrens Room, Audio Visual Area, and Branch Library, with online public access catalogs (or PAC's). We will have two (each) public terminals for the Children's Room and the Easton Branch. The card catalog will remain for the main library as long as we are in this building. When we move to temporary quarters, we will move to an entirely online environment. Reference Division Staff attended a number of Peninsula Library System meetings including: Public Relations, Multicultural committee, and Dynix PAC training. Easton Branch Lisa Dunseth "Opened the Door to Wonder" for 160 third graders this month. Groups from Lincoln and Our Lady of Angels visited the branch for special programming. During the first major rain, the Easton roof leaked badly, causing staff to move books and cover stacks. Roof repairs are pending. Additional lighting now surrounds the existing lighting units and helps bounce light off the ceiling. The quality of lighting is now excellent. -2- Children's Services During the month of October, Cathy Somerton did a total of 38 programs, reaching 1 ,071 children! The Halloween story time alone included 150 children and parents. Cathy is gradually meeting with each of the kindergartens and first grades to encourage library use. Upcoming Events: o Library Foundation Board Meeting, November 10, 4:30 pm o California Library Association Conference, Anaheim, November 11-14 o Library Board Meeting, November 15, 4:30 pm o Thanksgiving Special Hours: Wednesday, November 23, Closed at 5 pm; Friday, November 25th, Closed at 5 pm Closed all day, November 24, Thanksgiving Day. Open regular hours Saturday and Sunday. o Library Board Meeting, December 20, 4:30 pm Alfred H. Escoffier City Librarian CL.23 -3- STATISTICS FOR OCTOBER 1994 REGISTERED BORROWERS: Total Registered: Burlingame Adults 19,597 Burlingame Children 4,219 Hillsborough Adults 2,745 Hillsborough Children 1 ,181 Universal Borrowers 1 ,162 -------------------------------------------------------------------------------------------------------------------- CIRCULATION ACTIVITY: Main Branch Adult Print Materials(books, periodicals, pamphlets, paperbacks) 21,670 1,260 Children's Print Materials (books, periodicals, pamphlets, paperbacks) 7,522 1,491 Audio Visual Materials(records, cassettes, films, videos, cd's) 5,048 169 TOTALS: 34,240 2,920 Main Total 1994 Circ: 34,240 Main Total 1993 Circ: 34,066 = .51 % Inc. Branch Total 1994 Circ: 2,920 Branch Total 1993 Circ: 2,666 = 19.53 % Inc. Grand Total 1994 Circ: 37,160 Grand Total 1993Circ: 36,732 = 1 .17 % Inc. -------------------------------------------------------------------------------------------------------------------- REFERENCE ACTIVITY: Questions Directions Reference 4,799 1,569 Children's 535 251 ILL Borrowed: 234 Audio-Visual 430 862 ILL Lent: 72 Branch 179 35 ILL Total: 306 Total: 5,943 2,717 -------------------------------------------------------------------------------------------------------------------- COLLECTIONS: MAIN BRANCH TOTALVOLUMES VOLUMES/TITLES VOLUMES MAIN&BRANCH Ad.Non-Fiction 114,203 /107,257 4,658 118.861 Ch.Non-Fiction 19,814 / 17,998 3,462 23,276 YA Non-Fiction 1,816 / 1,751 90 1,906 Ad. Fiction 45,885/ 43,451 4,804 50,689 Ch. Fiction 16,403 / 15,870 5,008 21,411 YA Fiction 2,563 / 2,366 295 2,858 Reference 5.420 / 5.360 130 5.550 Totals: 205,104 /194,053 18,447 224,551 ---------------------------------------------------------------------------------------------------------------------------------------------------- OTHER MATERIALS: Pamphlets 32,330 Paperbacks 2,300 Maps 1,820 Records 4,500 Cassettes 4,853 Video Tapes 1,274 Compact Discs 1,032 --------------------------------------------------------------------------------------------------------------------------------------------------_____-_ Deposited with the City Treasurer: Main: $2,457.45 Branch: $258.95 Xerox: $ 725.00 Rent: 1,894:72"-' CLSA: $15,523.15 Donations: .00 Total: $20.862.27 Estimated User Traffi c: 26,276 Daily Average: 876 Total Meetings Heldyin Community Room: 6 Attendance: 175 - Children's Programs: 1 Attendance: 90 CORRESPONDENCE "A" r BURLINGAME 1 i / P November 2, 1994 Rebecca Bahr, President Burlingame Mother's Club P.O. Box 27 Burlingame, CA 94011 Dear Ms. Bahr: Thank you so much for your generous check from the Burlingame Mother's Club for use of our community room. It is indeed a thoughtful gesture on the Club's part! We also appreciate your good wishes on the library's upcoming renovation. As you know, this will be a lengthy process, encompassing much of the next 3 years. We will need the help of all of our users and supporters during this transitional time, as we move to temporary quarters, and then eventually into our beautiful new building. Although we will not be able to provide community rooms in our temporary quarters, we do plan to have a state-of-the-art community room in our new building. Thanks again for your support and generosity. Your check will be added to our Trustee's Special Fund to help purchase items which are not possible from regular city funds. Sincerely, Alfred H. Escoffi r City Librarian cc: Board of Trustees Correspondence-MC 480 Primrose Road - Burlingame, CA 94010-4083 - (415) 342-1038 - Fax (415) 342-1948 CORRESPONDENO'E "B" Estate of Dorothea M. Jackson November 1, 1994 Burlingame Public Library 480 Primrose Road Burlingame, Ca 94010 Re: Bequest to Burlingame Public Library Attn: Mr. Jerry Coleman City Attorney Burlingame, Ca I am pleased to forward to you check no. 110 in the amount of $10, 000.00 which represents Ms. Jackson' s bequest to the Burlingame Public Library. Ms. Jackson was a longtime resident of Burlingame. She often visited the library and had fond memories of her time spent there. Please sign the enclosed receipt and return to my attention, P. 0. Box 126, Port Costa, Ca 94569 . Should you have any questions regarding this matter, please call me at my office, 415-476-2281, or home 510-787-336. Most Sincerely, Pamela S. Gautschi Executor & Personal Representative CC: Check No. 110 for $10,000 Receipt of Distributee I PAMELA S. GAUTSCHI 12 ERSKINE STREET 2 P.O. BOX 126 �- PORT COSTA, CALIFORNIA 94569 3 (510) 787-3376 4 Petitioner in pro per 5 6 7 8 SUPERIOR COURT OF CALIFORNIA 9 COUNTY OF SAN FRANCISCO 10 Estate of CASE NO. 262359 11 > DOROTHEA M. JACKSON, aka ) RECEIPT OF DISTRIBUTEE 12 ) 13 DOROTHY M. JACKSON ) ) 14 Deceased. ) ) 15 16 The undersigned hereby acknowledges receipt from PAMELA S. GAUTSCHI, as 17 personal representative of the estate of the above-named decedent, of the following listed 18 property: 19 Cash in the sum of$10,000.00 20 The undersigned acknowledges that the above property constitutes all of the property 21 to which the undersigned is entitled pursuant to the Order of Final Distribution made in the 22 above estate on November 1, 1994. 23 Dated:_ J� , 1994. 24 jJerCo _�25leman 26 me City Attorney for 27 Burlingame Public Library 28 ESTATE OF DOROTHY M JACKSON 110 PAMELA SUE GAUTSCHI EXECUTOR 11-35/1210 • PO BOX 126(510)787-3376 /LI19 260 PRT COSTA,CA 94569 may. PAY TO THE �j/�' � $ �Q f ooh s CSO ORDER OF HI Bank of America Union Square Branch 0260 (41 S)61S-4700 445 Powell Street San Francisco,CA 94102�� MEMO ) 1: 12 LO ' 0 3 58i: 0 L L01110 260S-0 28 5 111'