HomeMy WebLinkAboutAgenda Packet - LB - 1995.12.19 UOURLINGME
URLINGAME PUBLIC LIBRARY
Board of Trustees Agenda
December 19th, 1995 - 430pm
130 Park Road- Conference Room
SUGGESTED ACTION
1. CALL TO ORDER:
2. ROLL CALL:
3. BILLS:
City Checks: $ 19,314.63 Approval
Special Fund: $ 75.00
4. MINUTES: Approval
5. CORRESPONDENCE &COMMUNICATIONS: Information
a. Letter: Mrs. Briggs ESL Class
b. Letter: Paper Caper
c. Letter: Lions Club
d. Award of Library Contract
e. Long Range Plan Update 1996
f. Invitation to Council to attend Internet Demonstration
6. REPORTS:
Information
a. City Librarian's Report: Escoffier Information
b. Foundation Report: Herman
7. UNFINISHED BUSINESS:
Information
a. Internet Demonstration
C8. NEW BUSINESS: / -
None
9. ADJOURNMENT:
AgendaD
r BURLINGAME 1
Burlingame Public Library
Board of Trustees
Minutes
November 21st, 1995
Call To Order:
The meeting of November 21st, 1995 was called to order by President
Dunbar at 4:30pm.
Trustees Present: Berger, Cannon, Dunbar, & Herman
Trustees Absent: Taylor .,
Staff Present: Alfred Escoffier,City Librarian
Judy Gladysz,Administrative Secretary
Others Present: Marti Knight, Burlingame Resident
Barry Mills, Reference Librarian
New Business:
President Dunbar requested that Agenda item 8a be done out of order to
enable Reference Librarian, Barry Mills, ample time for his demonstration.
a. Internet Demonstration & Policy Statement: Barry demonstrated the
Internet via the Peninsula Library System Dynix network. The Board members
were very impressed by the volume and type of information available.
Librarian Escoffier explained that Internet can now be made available at any
public terminal. He suggested guidelines regarding its usage. He suggested that the
library make it available to the public for 90 days on a single workstation in the
adult reference area. Trustee Berger suggested a questionnaire,for public feedback,
be made available to evaluate the program. Librarian Escoffier said staff will
develop a questionnaire.
Trustee Berger then suggested that perhaps a focus group be formed of
patrons using it and find out what they're most interested in. President Dunbar
asked how many terminals with Internet we anticipate in the new building.
Librarian Escoffier said he did not know at this time because there are too many
variables.
Librarian Escoffier noted that a demonstration will be offered for members of
the City Council,before the Internet is made available to the public.
480 Primrose Road 9 Burlingame, CA 94010-4083 • (415) 342-1038 0 Fax (415) 342-1948
M/S/C (Herman/Berger) unanimously to approve the policy as written and
forward to the City Attorney for his review.
Bills:
M/S/C (Berger/Herman) unanimously to approve the payment of City
checks.
Minutes of the Meeting of October 17th,1995:
The Minutes were approved as written and ordered filed.
Correspondence and Communication:
All correspondence had been mailed in the Trustee packets.
j
Reports:
City Librarian's Report R
Librarian Escoffier reported that the bids for the Library reconstruction had
been opened that afternoon. He said the selection of a contractor will be made
shortly.
Trustee Herman thanked Staff Artist, Nancy Montague for the fine display of
pictures from the Foundation Fund raiser. She reported that the event raised
$13,000. She further reported that the Foundation approved three items for
purchase for the library with these funds: Dictionary of Art (34 volumes); Optelec
Magnifier for low vision readers; Support of the Children's Poetry Program.
Unfinished Business:
None
New Business:
a. Holiday Party Sponsorship:
M/S/C (Cannon/Herman) to unanimously approve that the Trustees Special
Fund sponsor the staff holiday luncheon at a cost not to exceed $400.00.
Adjournment:
The meeting of November 21st, 1995 was adjourned at 6:05 pm. The next
regular Board meeting will be held on December 19th, 1995 in the Conference Room
at 130 Park Road.
Respectfully submitted,
Alfred H. Escoffier
City Librarian
Trustees Minutes-95 NOV.
4.1/28/95
a
Vag 2
IFUBWURLINCA/�,IE '
November 15, 1995
TO: Library Board of T st
FROM: City Libraria
RE: Internet Use Poli
The attached policy statement was developed with the reference librarians and
library managers over a period of several months. We would like to implement the
one public use Internet workstation in the adult reference area on a trail 90 day period.
Policies on Internet use vary widely throughout the Peninsula Library System.
Some libraries are working on their policies. Others have already implemented them.
Of our closest neighbors, San Mateo's policy is not yet ready. Millbrae's policy (San
Mateo County Branch Library) most closely matches our proposed policy.
Evaluation forms will be developed to determine if users are finding the
_ resource helpful. At the end of the 90 day period staff would review the use of the
Internet workstation.
480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 • Fax (415) 342-1948
IFUfU3URLINCIAME
FOR DISCUSSION
November 15, 1995
Proposed Internet Policy
What is the Internet?
The Internet is a worldwide connection of computers linked by
telephone lines. Its global resources grow and change daily.The purpose of
providing Internet for the public is to acquaint those who may not have
access to the information highway with the new technology.
What will I find there?
Internet provides a vast pool of information: government and
education database, library catalogs, commercial and non-profit
organization resources, and individual and spontaneous group creations.
The Burlingame Public Library does not monitor access and has no
control over content on the Internet, and disclaims responsibility for
information accuracy.
What Internet services does the library provide?
The library provides access to electronic information on the Internet
via the World Wide Web, using a Netscape browser. Our connection
provides Gopher and Telnet access but not electronic mail, FTP,
downloading of files. Users are limited to 30 minutes when others are
waiting.
Is the Internet available at other libraries?
Yes, it is available at public libraries in Peninsula Library System,
including 180 public libraries statewide. At Burlingame, a workstation in
the adult area will be dedicated for Internet use.
What about children?
As with other library materials, restrictions on a child's access to the
Internet is the responsibility of the parent/legal guardian. To help ensure
safe access on the Information Highway, parents are urged to keep in touch
with a child's use of the Internet. Parents may wish to secure a copy of
"Child Safety on the Information Highway."
How do I start?
Librarians will help you get started but will not provide detailed
individual instruction. We encourage you to explore on your own. A basic
instruction sheet is available at the terminal to guide you in your learning.
Internet.Policy
480 Primrose Road - Burlingame, CA 94010-4083 - (415) 342-1038 - Fax (415) 342-1948
ur
Bame High lin School
g
400 Carolan Avenue, Burlingame, CA. 94010-0400
it 1 (415) 342-8971
Lawrence Teshara, Principal
Nay Li - res ry
Thank you tuy w n ' (�k CA�ance t u
to <vovo\yy- The, \ \- Yoy Ts very o ce.
It helps �5 a het to - Ted n-foymck-ckon , end
j Y1 iY2�t 1 Ylt� bC�O k�. pf t�uUG,I1 W�_ 0\1(e �.
\a y
l<ttje,
C'o�/ �AQ�'kt
'e- f i�5t ti rn
v �teJ -thy 1 , � �y fie, 1�v�e, t� be,
��nceN�1
"VS, �Y7-\ggS`s E�L�' Pe-00 r9
��� hem ���►.„�eZ Ur�4 jvr-Y0
/0 t�u-Gt 0,Lv ,� t ft�*� be�tl 441 C// e_tr
---------------
r �
r
1 _
t <
�kyvck -�,,��h E#
EDUCATION WITH A TRADITIONAL COMMITMENT--SINCE 1923 J
G �c�-v T"rf,�.�a 2�
�'t'��.
���� �a � �
�y� C/ o
c�rie�1 a-,o ff'``�,"�� �
0
�� ��—
���`.�,�
Burlingame Lions Club
€ Lions Hall—990 Burlingame Ave., Burlingame, CA 94010
Mail Address— P.O. Box 206, Burlingame, CA 94011
(415) 344-LION
PRESIDENT December 4, 1995
JOHN BENDICK
345-2222
Al Escoffier
IST V.P. Burlingame Library
PATRICK KINSELLA 130 Park Road
347-9861 Burlingame, CA 94010
2ND V.P.
JOHN COLEMAN
340-6511
Dear Al:
3RD V.P.
JIM SHICK We have missed you during your renovation; I know you must be
348-7557 tremendously busy. We all look forward to seeing you again when things
SECRETARY slow down a bit.
BRUCE KIRKBRIDE
344-4470 It is with great pleasure that I am enclosing two checks totaling $2,000 from
TREASURER the Burlingame Lions Club, as follows:
LARRY PUTMAN
�— 344-8283 Large Print Book Program $1,200
Summer Reading Program $800
As always, the Lions club recognizes the importance and the value of these
DIRECTORS
RICH QUADRI programs, and are glad to be able to help.
JOHN HUGHES I have spoken with Jud Glad sz regarding the"visit from Santa" on Sunda
BOB RAY P Y Y g g Y,
CAROL LUCAS December 17th at 12:00 PM; Santa will arrive at about 11:15 AM in order
JERRY COLEMAN to get ready. He'll be there "with bells on"!. In addition, Teresa Adam is
LARRY PANZICA going to provide a visit from Mrs. Claus. It should be a bn time!
I look forward to seeing you soon.
Very truly yours,
F
00en!d*
r BURLINGAME 1
r r
December 5, 1995
TO: All Staff, Board of Trustees Liby Foundation, Friends of the Library
FROM: Alfred Escoffier, City Li rian
RE: Award of Library Contract
The contract for the Library Reconstruction has been awarded to Dennis J
Amoroso Construction Co. of San Francisco in the amount of $ 9,215,655.00.
On October 18, 1995, the project was first advertised. On November 21, 1995,
nine bids were opened. The bid consisted of a a base bid and 14 additive
alternatives. Bids ranged from $ 9,215,655.00 to $ 11,018,023.00. The second bid
was $ 146,919.00 or 1.6% above the low bid. The Engineer's estimate was
$ 10,698,000 or 16% above the low bidder.
We are pleased to be moving forward with the Library Reconstruction Project.
We can expect to see activity at the Primrose site beginning in January.
Contract.Award
�" 480 Primrose Road • Burlingame, CA 94010-4083 9 (415) 342-1038 9 Fax (415) 342-1948
UIRLINGAME
City Librarian's Report
December 19, 1995
"Something New is Building..."
The bids for the Library Reconstruction were opened at 3 pm, Tuesday,
November 21 st. The low bidder was Dennis J. Amoroso Construction, with a base
bid plus alternates amount of $ 9,215,655. The City's Construction Manager reviewed
the bidder information and found no reason to nullify the bid. The City Council
awarded the the contract on December 4, 1995. We are awaiting bonding of the
company.
Temporary Quarters Building
The Temporary Quarters building has experienced a number of leaks on three
occasions, as of this writing. During the first two leaks, we lost about 3 dozen large
format oversized books. The most recent leaks have caused an unknown amount of
damage to the mystery section. G.E. Capital was immediately notified in each case.
Quickset, the company which assembled the buildings was called in twice to fix the
roof. A representative from Miller Structures, the fabricators of the buildings, also
made approximately 20 repairs on the roof the week of December 4. The latest series
of leaks, the week of December 11 is awaiting repair. Claims will be made for lost
materials, unfortunately many of the materials are out of print.
Burlingame Library Foundation
The Foundation has given a total of $ 13,000.00 in the past few weeks for three
major items for the library. The Dictionary of Art, a massive 34 volume set, will be
ordered for the Reference Collection, thanks to the Foundation. Funds to the
foundation for this gift came from the Burlingame Rotary Club.
A second gift was the "Optelec" machine for low vision readers. This device
allows low vision readers to read regular print, write, read bills, sign checks, etc. The
machine is located in he adult reference section of the library.
A third gift was for programs of children's poetry. Several programs will be
offered next month, including a program and workshop on January 17th. Additional
programs will be offered in February and March. Details on the poets will be available
shortly.
Our thanks to the Foundation for these generous gifts!
-1-
480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 • Fax (415) 342-1948
Personnel
Wendy Eisenberg has resigned as an on-call librarian to report for her new
position as a reference librarian at Fresno Public Library.
Brenda Buckley Chavez will be expanding her on-call responsibilities to 18-20
hours a week to assist with reference desk service, to be a subject selector and to do
special reference assignments.
Children's Services
During the month of November, Cathy Somerton did a total of 42 programs
reaching some 958 children. The schedule for weekly programs is changing some,
through the addition of a Thursday program at the Main.
Reference Services
During the week of November 6th, Tracy, Sandy and Maribeth reviewed
Microsoft Windows with Marilyn Morrison coaching them. Esther attended a PLS
Meeting in which it was decided to fund CD-ROM Book in Print for Spanish Language
titles for one year to evaluate its usefulness. Extensive discussion was held on the
periodical index demonstrations.
_ Holiday special! A patron called wanting specific instructions for cooking a
turkey in a convection over. The information was found in the Sunset Convection
Cooking Book. The patron came in, photocopied the information, and faxed it off
to....Oxford University, in England...to his daughter the cook!
Easton Branch
The Branch staff has been included in the system-wide review process of an
electronic magazine index which will eventually be provided through the PLS Dynix
system. Lisa Dunseth presented a story program to about 35 children at Lincoln
School's book fair. Maureen Lennon worked at the Senior Fair on the 20th and
enjoyed meeting and talking with a variety of people, including Jackie Speier.
Matthew Kurose, an aspiring Boy Scout, has been practicing raising and folding
the Easton flag. He, and fellow scout Joey, also practiced the Pledge of Allegiance
one day after they had raised the flag high. This was truly an Easton Branch moment!
Upcoming Events:
o December 19- Library Board Meeting, 4:30 pm, Park Road Conference Room
o December 20- Board Luncheon for Staff, 12 noon-2 pm
o December 22&23-Close at 1 pm
o December 24& 25- Closed
o December 29&30-Close at 6 pm
o December 31 &January 1-Closed
o January 13- Children's Poetry Program, 9:30- Noon
CL.3512/11/95 -2-
F BURLINGAME 1
r i
4 �.
Ge��C L�g�P
Long Range Plan
Detailed Service Plan
1996
o Reconstruct and expand the main library.
Scope: To work with the City Council, City Manager, Library Board, architect and
consultants on the main library reconstruction project.
1 . Assist with Reconstruction Project.
Objective A: Monitor Project. Work with Construction Manager, Contractor and
City Staff on library reconstruction project. Close out Primrose
building, including disposal of remaining property.
Timeframe: Continuous
2. Complete Interior Planning
Objective A: Complete Interior Planning. Work with architects, assist in analysis
and selection of finishes, flooring, furniture and equipment, etc.
Timeframe: Continuous
Objective B: Debt Financing. Monitor financing efforts for project, provide input
as needed to City Manager.
Timeframe: Winter 1996
3. Provide support for on-going Library Operations.
Objective A: Support Personnel. Provide adequate support for
administration and management personnel, as their time is reassigned
to building reconstruction duties.
Staff Responsible: City Librarian
Timeframe: Continuous
� -1-
480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 0 Fax (415) 342-1948
4. Support Foundation, Friends, and other library support groups.
Objective A: Fund Development. Continue fund development with
the Burlingame Library Foundation.
Timeframe: Continuous
Objective B: Funding Priorities. Develop funding priorities with Library
Foundation Board.
Objective C: Library Friends. Continue work with Library Friends and other
support and community groups, Chamber of Commerce, etc.
5. Operations Planning for New Building
Objective A: Review Proposed Operations. Brainstorm service desk
operations, emergency procedures, security issues.
Timeframe: Fall 1996
Objective B. Review Shelving. Finalize shelving in new building.
Timeframe: Winter 1996
Objective C: Review Staffing. Develop a staffing plan for the new building.
Staff Responsible: Management Team
Timeframe: Fall 1996
o Improve access to materials and facilities for
all patrons and staff.
1 . Complete Dynix Implementation
Scope: In concert with Peninsula Library System, complete the transition to the Dynix Automated
System.
Objective A: Install Additional Dynix Modules. In concert with PLAN, install,
train staff and implement additional modules to Dynix, including
Acquisitions, Serials, etc.
Staff Responsible: Vera Warrick, Marilyn Morrison
Timeframe: Begin Winter 1996
-2-
Objective B: Children's Catalog. Implement "Kid's Catalog" when
available from PLAN for use in the Children's Room and Branch Library.
Staff Responsible: Vera Warrick, Joan Manini
Timeframe: Winter 1996
Objective C: Document Delivery. Develop a plan for document delivery for
public access and provide data for future planning for document delivery
in the new building.
Timeframe: Winter 1996
Objective D: Shared Periodical Full Text Service. Review shared periodical
full text service options for Reference for system-wide implementation,
index access.
Staff Responsible: Esther Cummings, Barry Mills, Marilyn Morrison, City
Librarian
Timeframe: Completion Fall 1996
2. Study issue of self check out and implications for bar codes,
physical processing of materials, etc. Develop a plan to
implement preparation for self check out.
Staff Responsible: Dorothy Ezquerro, Deanna Tomei
Timeframe: Winter 1996
3. Create a CD ROM Circulating Collection.
Objective A: CD Rom Circulating Collection. Develop a CD Rom Circulating
Collection including guidelines for selection, acquisition, processing,
housing, circulation. (Consider preselected sets)
Staff Responsible: Linda Santo, Lisa Dunseth, Joan Manini,
Timeframe: Summer 1996.
-3-
4. Improve Dynix Reporting System.
Objective A: In concert with PLS, review Dynix reporting systems, provide
training as needed, develop process for implementation of reports,
participate in system-wide training.
Staff Responsible: Deanna Tomei
Timeframe: Begin Winter 1996
o Meet Community needs with appropriate collections and
services.
1 . Assess Community Needs for library collections and services.
Objective A: Conduct a needs assessment survey of community needs in
preparation for revised Long Range Plan.
Staff Responsible: Management Team and City Librarian
Timeframe: Complete by Summer 1996
2. Develop new Long Range Plan for the Library
Objective A: Plan Long Range Plan Process to include: staff, Board, community
input.
Staff Responsible: City Librarian and Management Team
Timeframe: Fall 1996
Objective B: Review Library Roles
Staff Responsible: City Librarian and the Management Team
Timeframe: Summer 1996
3. Complete Review of Main and Branch Collections
Scope: Revise and update main and branch library collections to prepare for move to new
building. Review shelving needs.
-4-
Objective A: Continue Main Library Weeding Projects. Weed main library
collection, using selectors and maintaining a project log for
progress measurement.
Objective B: Evaluate Selection Budget. Review revised budget and
evaluate effectiveness for 1996/97 budget year.
Staff Responsible: Vera Warrick, Selectors
Timeframe: Selection = Continuous; Budget = Spring 1996
Objective C: Review CD Rom Product Offerings. Develop CD Rom product
policy determining their role in service delivery, including budgeting for
same. Brainstorm ideas, make recommendations to Management Team.
Staff Responsible: Barry Mills, Marilyn Morrison, Linda Santo, Esther
Cummings
Timeframe: Completion Spring 1996
Objective D: School Service Delivery. Begin to study service delivery to the
Burlingame and Hillsborough schools and high schools, including
shared resources, access to the database, and other activities for mutual
benefit.
Staff Responsible: Joan Manini; Coordinate with City Librarian
Timeframe: Begin Winter 1996
3. Volunteer Development
Scope: To develop a program to better utilize volunteers in the library.
Objective A: Clarify Volunteer Procedures. Review oversight, assignments,
scheduling, recruiting, etc.
Objective B: Develop volunteer program for Youth. Incorporate a volunteer
program for youth to assist at the library.
Staff Responsible: Deanna Tomei, Michael Donnellan, Dale Nelson
Timeframe: Spring 1996
-5-
o Improve community awareness of the main and branch
library collections and services.
1 . Provide for Effective Public Relations
Scope: The Public Relations Committee is charged with providing the focus for positive
community awareness of the library.
Objective A: Master Plan. Update Public Relations Master Plan
to reflect the major projects and service changes.
Objective B: New Building. Develop and implement a campaign of public
relations outlining the progress toward the new building to keep the
public informed.
Timeframe: Continuous
Objective C: Annual Report. Produce an annual report.
Timeframe: Fall 1996
Objective D: Library Friends Group. Assist the Library Friends in their public
relations efforts.
Timeframe: Continuous
Responsibility: Public Relations Committee
Staff: Lisa Dunseth, Judy Gladysz, Linda Santo, Nancy Montague, City
Librarian.
Timeframe: Continuous
o Develop and support a creative and visionary staff.
1 . Develop and implement technology training for staff.
Objective A: Review staff training issues. Target training needs.
-6-
Objective B: Implement training plan.
Staff Responsible: Management Team
Timeframe: Spring 1996
2. Support and encourage staff.
Objective A: Provide Support for Staff. Encourage and build staff teamwork,
encourage job sharing.
Objective B: Keep Staff Informed. Encourage new ways of providing on going
communication with staff on city, Board, Council, building issues.
Staff Responsible: Management Team
Timeframe: Continuous
LRP.1996.Final.Rev
11/21/95
-7-
BURLINGAME
December 13, 1995
TO: Honorable Mayor and City Council
FROM: City Librarian
RE: Demonstration of the Internet
We would like to offer a demonstration of the Internet for members of the City
Council, using Netscape software, at our regular Library Board meeting, Tuesday,
December 19, 1995, 4:30 pm. The demonstration will take only about 10 minutes
and will be in the Park Road Conference Room of the Temporary Quarters building.
A policy, approved by the Library Board, for the provision of the Internet at a
public workstation in the adult area will be offered for your review at the first Council
meeting in January.
c: City Manager
President, Board of Trustees
480 Primrose Road • Burlingame, CA 94010-4083 9 (415) 342-1038 0 Fax (415) 342-1948