HomeMy WebLinkAboutMin - LB - 1994.12.20 IFUBURLINGAPAE
Burlingame Public Library
Board of Trustees
Minutes
December 20th, 1994
Call To Order:
The meeting of December 20th, 1994 was called to order by President
Robertson at 4:30pm.
Trustees Present: Cannon, Dunbar, Herman, Robertson & Taylor
Trustees Absent: None
Staff Present: Alfred Escoffier,City Librarian
Judy Gladysz, Administrative Secretary
Esther Cummings, Reference Supervisor
Others Present: Midge Bolton, Burlingame Library Foundation
Bills:
M/S/C (Taylor/Herman) unanimously to approve the payment of City and
Special Fund checks.
Minutes of the Meeting of November 15th, 1994:
The Minutes were approved as written and ordered filed.
Correspondence and Communication:
Correspondence was mailed in the Trustee packets.
Reports:
City Librarian's Report
Librarian Escoffier said the City had selected Richard Sampson Associates as
the Project Manager for the Library reconstruction project. The Project Manager
will begin by assisting with the selection and implementation of the modular
buildings and moving the library into temporary space.
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System Advisory Board - Trustee Cannon:
Trustee Cannon gave a brief report. She announced she has been elected to
serve as Chair of the System Advisory Board for the coming year and is looking
forward to serving.
Unfinished Business:
New Business:
Recosnition of the Dorothea M. Jackson Gift:
There was brief discussion regarding appropriate donor recognition for the
generous gift from Dorothea Jackson to the Library Board of Trustees.
It was decided that a letter from the Board be sent with mention of a donor plaque
in the new library.
Foundation Report - Bolton:
Midge Bolton of the newly formed Burlingame Library Foundation reported
on the progress of the Foundation. She said that the non-profit status has been
approved by the State, but they are still waiting to hear from the IRS concerning the
501C3 status.
Ms. Bolton then gave an accounting of the Foundation's funds. She reported
that the Foundation has spent $7,800 for consulting fees. She further reported that
the Library Trustees donated $3,000 from the Trustee's Special Fund and $5,200 from
Duncan Funds totaling $8,200. She said they have gone to local Foundations to
solicit additional funds for start-up monies. Ms. Bolton then requested $7,000 from
the Trustees 4pe rrrd.
Trustee Taylor asked when the Foundation will start asking for donations
from private individuals. Ms. Bolton replied after March when the Fund
Development Plan is in place.
Trustee Cannon said the Foundation is for the betterment of the Library.
Trustee Taylor suggested "loaning" the money to the Foundation because the
Trustees Special Fund is also for purchasing equipment for the library.
Trustee Dunbar said she prefers not to give the money on a loan basis.
President Robertson said it would not be right to deplete the Trustees Fund.
Trustee Taylor asked if there might be a conflict of interest for Trustees
Cannon and Herman since they served on both Boards. Both Trustees said they
could abstain from voting at the next meeting.
�. President Robertson asked if there would be a full Board at the next meeting.
Everyone said they would be present. She then pointed out that it only takes three
Trustees to qualify as a quorum. President Robertson asked to have the matter
tabled until the next Board meeting for action.
Adjournment:
The meeting of December 20th, 1994 was adjourned at 5:25pm. The next
regular Board meeting will be held on January 17th, 1995 at 4:30 in the Duncan
Annex.
Respectfully submitted,
Alfred H. Escoffier
City Librarian
Trustee Minutes December
12/27/94
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