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HomeMy WebLinkAboutAgenda Packet - LB - 1995.02.21 CDRLINGAME PUBLIC LIBRARY r BURLINGAME l oard of Trustees Agendaebruary 21st, 1995 - 4:30pm A G Q d UNCAN ANNEX SUGGESTED ACTION CALL TO ORDER: a ROLL CALL: BILLS: Approval City Checks: $ 28,274.28 Special Fund: $ 910.00 Duncan Funds: $ MINUTES: Approval CORRESPONDENCE & COMMUNICATIONS: Information a. SAB Packet b. Peninsula Community Foundation Report c. News From The Capital d. 1995 New Year's Resolutions e. Letter: MacGibbon f. Temporary Quarters Preliminary Plan g. Letter: Robertson to Peninsula Community Foundation h. Staff Recognition/Volunteer Recognition Background i. Public Relations Master Plan REPORTS: Information a. City Librarian's Report b. System Advisory Board- Cannon UNFINISHED BUSINESS: a. Duncan Trust Report Information NEW BUSINESS: a. Staff and Volunteer Recognition Request 4A/ 4') Action ADJOURNMENT: ] Jjg '95 'NT)AR IF BURLINGAME �aRr Burlingame Public Library Board of Trustees Minutes January 17th, 1995 Call To Order: The meeting of January 17th, 1995 was called to order by President Robertson at 4:30pm. Trustees Present: Cannon, Dunbar, Herman, Robertson &Taylor Trustees Absent: None Staff Present: Alfred Escoffier,City Librarian Judy Gladysz, Administrative Secretary Others Present: Marti Knight, Mayor of Burlingame Bills: M/S/C (Taylor/Cannon) unanimously to approve the payment of City and Special Fund checks. Minutes of the Meeting of December 20th, 1994: The Minutes were approved with the following correction: Ms. Bolton, on behalf of the Burlingame Library Foundation, requested $7,000 from the Trustees, not the Trustees Special Fund. After the correction the Minutes were approved as written and ordered filed. Correspondence and Communication: Correspondence was mailed in the Trustee packets. Reports: City Librarian's Report: Trustee Taylor asked Librarian Escoffier what part of the library collection he had in mind to "store" during the temporary quarters portion of the library reconstruction. He said the whole collection will not fit into temporary quarters however he was not sure at that time which portion would be stored. Tase I `' 480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 • Fax (415) 342-1948 Unfinished Business: a. Foundation Request for Funds from Trustees Special Fund: `.,. Trustee Taylor said she would rather see funds for the Foundation be requested from the Duncan Trust rather that taken from the Trustees Special Fund. She then made a motion to request $7,000 from the Peninsula Community Foundation, from the Duncan Trust, for the purpose of giving the money to the Burlingame Library Foundation for use as start-up funds. The motion was seconded by Trustee Dunbar and passed with President Robertson's vote. Trustees Cannon and Herman abstained. New Business: a. Design Development Review: City Librarian Escoffier went over the newest plans for reconstruction and explained the changes to the Board. Some discussion followed. Adjournment: The meeting of January 17th, 1995 was adjourned at 5:30pm. The next regular Board meeting will be held on February 21st, 1995 at 4:30 in the Duncan Annex. Respectfully submitted, Alfred H. Escoffier City Librarian Trustee Minutes January 2/6/95 Page 2 BURLINGAME City Librarian's Report February 21, 1994 "Something New is Building..." Group 4/Architecture is continuing to finalize the Design Development pians. This month we have refined office areas, restrooms, storage areas, and other utility areas for maximum functionality. The Children's' Room has also been reworked to open it more fully into one large area. Building and fire code issues have resulted in some changes in exiting and traffic flow throughout the building. "On the Move...." 130 Park Road! The Temporary Quarters interior planning is nearly complete and we even have our new address!! A space plan has been forwarded to the modular vendor for their review. Work on the space plan included architects from Group 4, our project manager and library consultant Gloria Stockton. The 21,000 square foot space will house: all children's services and collections; all reference services and collections; current periodicals including minimal back runs to 2 years; and approximately 85% of our adult collections in fiction and non-fiction; and most staff. Seating in the building should be approximately 85, only 15 seats shy of our present building. Collections earmarked for storage at this point include: all bound magazine collections; some reference back run collections; most California and rare book collections; and up to 15% of the adult non-fiction collections (perhaps as many as 20,000 volumes.) An off site location for storage is currently being sought. Collection storage must be appropriately heated, humidity controlled, insect and rodent free and relatively clean and dust free. Should our stored collections become mildewed, or insect-infested, they could not be brought back into the main collections. Therefore, the selection of a storage site will necessarily be a careful one. Project Schedule The City Council approved the library project schedule February 6th. The revised schedule calls for moving the library out of the 480 Primrose building mid July 1995. We would plan to reopen 3 weeks later in the modular Temporary Quarters 480 Primrose Road 9 Burlingame, CA 94010-4083 • (415) 342-1038 • Fax (415) 342-1948 Library at 130 Park Road. There would then be a period of time staff can come back into the building to complete move-out. Salvaging of architectural materials, review of the building by contractors, hazardous waste removal, and contractor mobilization would then take place over a period of months, with construction commencing after the winter rains in early 1996. The move back into the new building is scheduled to take place during the summer of 1997. Public Relations Efforts In an effort to keep the public fully informed of the progress of the library building project, the Public Relations Committee has completed a Public Relations plan. Competed in December, the plan is currently moving forward with a number of tasks underway. A copy of the plan will be distributed. Dynix System Update The Dynix automated system is functioning well. PLAN system staff have moved from the County Library to their new home at the San Mateo Community College District Offices, near the College of San Mateo. Most libraries are experiencing some increased queuing at circulation desks. There are several reasons for this. The publicity with the new system is bringing more people into peninsula public libraries! In addition, the system offers more information to the staff and user which generates more interaction. While this added information is helpful to the user, it is making the transactions a bit longer. As some of the technical details on the system are revised, we will be adding bar code scanners, something like supermarket scanners, which should speed up the circulation process. We are shifting staff to busier times as needed. Sundays are still one of the busiest days of the week. Last Sunday, we served over 800 users in a 4 hour period. Future enhancements are just around the corner. Although Telecirc (telephone touch tone renewals, etc.) has been delayed due to a software problem, we are moving forward with offering dial up access to the system beginning March 20. Publicity will be forthcoming. Personnel Tracy Hammond began her four month maternity leave. She will continue to -2- select the fiction and non-fiction materials for the collection during this period via modem into the Dynix system. Her on-site duties will be shared by the full time, part- time and on-call staff. To cover for the loss of our Library Assistant II, Patti Flynn is filling in 18 hours per week for the next few months to assist with inputting data into OCLC (cataloging database.) Patti will also assist in setting up an inventory control system for lost, damaged, missing items, based on the new reporting system now available to us locally through Dynix. Reference Services Internet training is being offered by Peninsula Library System trainers to over 250 staff system-wide. The training will form the basis for online services which will be available to local libraries via the Internet. Many new products are available through the Internet gateway. The final poetry reading was held in January. This marked the end of a long running series coordinated by Sandy Gleichmann of our Reference staff. Sandy helped bring poets from the Bay Area and beyond for poetry readings for many years. Through Sandy's devotion to poetry, we can say that "Poetry Lives" in Burlingame! Children's Services Cathy Somerton did a total of 27 programs during January, reaching 570 young children in Burlingame and Hillsborough. The poetry program presented by Joanne Ryder was excellent. She spoke to the children about writing poetry, how she became a poet and writer, the influence of her father who loved nature and showed her the wonders of nature. She read from her books and answered questions from he audience. The 100 audience program was the culmination of "Poetry Month," an annual event sponsored by the Friends of the Library, Burlingame Round Table Pizza, and HearthSong. Next to the Summer Reading Club, this is our most successful program!! Easton Branch Library Patrons are becoming comfortable with the new online public catalogs at the Branch library. A few mechanical and technical problems have been smoothed out thanks to Branch Librarian Lisa Dunseth. The Pre School Story Time continues to be a great success at the Branch with two sessions now. Lisa is now available to assist with selecting books for children and parents before, during and after Cathy's program. -3- Upcoming Events: o President's Day Holiday, Monday, February 20, Closed o Library Board Meeting, Tuesday, February 21, 4:30 pm o City Council Meeting, Tuesday, February 21, 7:30 pm (Modulars) o All Staff Meeting, Wednesday, February 22, 8 am o CALTAC Meeting (California Trustees Association), February 25, Davis o Foundation Board Meeting, Thursday, March 9, 4:30 pm o Library Board Meeting, Tuesday, March 21, 4:30 pm o Commissioner's Dinner, Friday, March 24, Marriott Hotel CL.26 -4- STATISTICS FOR JANUARY 1995 REGISTERED BORROWERS: Total Registered: Burlingame Adults 19,989 Burlingame Children 4,313 Hillsborough Adults 2,770 Hillsborough Children 1,192 Universal Borrowers 1 ,187 -------------------------------------------------------------------------------------------------------------------- CIRCULATION ACTIVITY: Main Branch Adult Print Materials(books, periodicals, pamphlets, paperbacks) 22,393 1,182 Children's Print Materials (books, periodicals, pamphlets, paperbacks) 8,058 1,250 Audio Visual Materials(records, cassettes, films, videos, cd's) 5,262 185 TOTALS: 35,713 2,617 Main Total 1995 Circ: 35,713 Main Total 1994 Circ: 34,561 = 3.33% Inc. Branch Total 1995 Circ: 2,617 Branch Total 1994 Circ: 2,432 = 7.61% Inc. Grand Total 1995 Circ: 38,330 Grand Total 1994 Circ: 36,993 = 3.62% Inc. -------------------------------------------------------------------------------------------------------------------- REFERENCE ACTIVITY: Questions Directions Reference 4,973 1,489 Children's 510 175 ILL Borrowed: 987 Audio-Visual 209 1,045 ILL Lent: 48 Branch 192 41 ILL Total: 1,035 Total: 5,884 2,750 -------------------------------------------------------------------------------------------------------------------- COLLECTIONS: MAIN BRANCH TOTALVOLUMES VOLUMES/TITLES VOLUMES MAIN & BRANCH Ad.Non-Fiction 114,835 /107,645 4,695 119,530 Ch.Non-Fiction 19,905 / 18,040 3,485 23,390 YA Non-Fiction 1,820 / 1,660 90 1,910 Ad. Fiction 46,230/ 43,620 4,885 51,115 Ch. Fiction 16,440 / 15,890 5,025 21,465 YA Fiction 2,595 / 2,385 295 2,890 Reference 5,430 / 5.370 190 5,620 Totals: 207,225 /194,610 18,665 225,890 ------------------------------------------------------------------------------------------------------------------------------------------------------- OTHER MATERIALS: Pamphlets 32,205 Paperbacks 2,800 Maps 1,820 Records 4,500 Cassettes 5,060 Video Tapes 1,365 Compact Discs 1,050 Deposited with the City Treasurer: Main: $2,758.97 Branch: $310.55 Xerox: $�7b0Rent: $1,733.65L CLSA: $ .00 Donations:$ 30.00 Total: $5,612.17 Estimated User Traffic: 24,531 Daily Average: 818 Children's Programs Held In-Community Room: -0- MONTHLY R-6-PORT MJNTH January 1995 OUTREACH ACTIVITIES 1 . V: 1u-,te_r Cn,,dinato A. H:)urs w-_rke 39 2. Volunteers A. Nimber o` volunteers 4 + 4 Friends B. Hours Contribute" 16 + 25 3. Shut-in Patrons---In.ividual Visits A. Njrt,er o` patrc-s 11 + 30 F. Nj7br- or visits F, 22 C. Ite7,s circulate 151 4. Shut-in Patrons--Institutional Visits A visits M,terials circulated A. Ha.ienda 2 B C, Easter SE215 1 4n D. Care WEst E. Marion Convent 120 S, Totals A. Shut-in patrons 11 + 30 F. Visits made —?�---- C. Items circulated Comments/Activities ys i o NP 1i ,nn l . ,X. L �n G tq sfi �j Ya lz<, Sy;l �4 akn�aYf�a� 4:'j 6 � d ; =ri PENINSULA LIBRARY SYSTEM SOUTH BAY COOPERATIVE LIBRARY SYSTEM - — ---- 25 Tower Road • San Mateo. California 9,4-402--1000 • -45-3-0-5538 FIX 415-3,+9-5089 MEMORANDUM DATE: February 8, 1995 TO: System Advisory Board Members Peninsula Library System and South Bay Cooperative Library System cc: Administrative Councils FROM: Diane Ort" J SUBJECT: Minutes, Joint SAB meeting, 2/7/95 Enclosed is a copy of the minutes from our meeting yesterday. Since we had several events scheduled, I thought you might like to see the information and review it for accuracy before our meeting in June! I am also enclosing for your information • a copy of the revised SAB calendar for 1994/95 • flyer announcement for the forum on 4/22/95 (You are welcome to copy and distribute liberally. Copies are being sent to all the libraries this week and the rest will be distributed as soon as our mailing list from last year has been updated.) • announcement for the legislative breakfast (Pass the information along as you deem appropriate.) • copies of three articles which may be of interest to you. Encls. PI.S.11ont/WA:(3urkn,gaine • Uait'City • Menl() P:trk Rrll\c()I)d City• San .Mauro City' • S;111 \I:ur()(:()unto'• SMI \altro C:()lnit\'C()n1111UnItC C,dlegr 0imriit .Sokah pan ham,r(). \8(.7-t.t/entben:MI()untcun M"ww Pal().\Ito• ,;an J()se • '�anw(tiara(:it\'• Sanrt laara COMM' . Siutn%vale PLS & SBCLS JOINT MEETING SYSTEM ADVISORY BOARDS �— February 7, 1995 Menlo Park Library Community Room MINUTES Members Present PLS: Kristine Cannon, Burlingame; Aldora Lee, Menlo Park; Lynne Johnston, Redwood City; Ernie Scott, San Mateo County; SBCLS: Shirley Pearson, City of Mountain View; Nancy Olson, Palo Alto; Sue Williams, San Jose; Lillian Wurzel, Santa Clara City; Barbara Campbell, Santa Clara County; Carol Willis, Sunnyvale. Others Attending: Nancy Lewis, San Mateo County; Diane Ortiz, PLS/SBCLS. Call to order: The meeting was called to order at 4:10 p.m., Kris Cannon presiding. Approval of agenda: Following welcome and introductions, the agenda was adopted as submitted. Approval of minutes: The minutes of November 1, 1994 were accepted as presented. CLSB Certificates Awarded: On behalf of each system SAB Chairs Shirley Pearson and Kris Cannon accepted the certificates of appreciation and commendation awarded by the California State Library Board (CLSB). Diane agreed to contact the state in response to an error noted in nomenclature on each certificate. It was suggested that copies of the certificates be sent to City Council and County Board members after the corrected certificates are available. Activities for 1994/95: 1. 1995 Legislative Day, Sacramento: Barbara Campbell reported that CLA has scheduled Legislative Day Tuesday,May 2, 1995, 8:45 a.m. to 4:00 p.m. Only slight format changes are planned: Appointment schedules will be posted at the Hyatt where the brief morning session will be held; "debriefing"is proposed to be in the new California State Library office with a reception following. It was agreed to reschedule the next regular SAB meeting date for June 13, to avoid conflict with this important event. 2. 1995 Legislative Breakfast: Carol Willis and Lynne Johnston volunteered to be on the planning committee for this event. It was agreed that the committee will explore the following possibilities: Title/rheme- Restructuring Library Service in Santa Clara County (creating and implementing a new benefit assessment district) Speakers- Introduction of Program- Susan Fuller Panel of representatives for the new JPA, Don Brown, et al. Location- Stanford Park Hotel, Menlo Park DatvTime- Saturday, May 20, 1994; 8:30-11:00 AM Additional suggestions/reminders: be sure the invitations are clear regarding arrival time (8:30 a.m.) and dining time (9:00 a.m.); send a flyer announcement EARLY so that the date will be reserved on individual calendars and so that local officials can be invited as soon as possible; each SAB member should invite and sit with one local official PLS & SBCLS JOINT MEETING SYSTEM ADVISORY BOARDS MEETING Menlo Park Library Community Room, February 7, 1995 Minutes,Page 2 of 2 3. Joint Projects among Peninsula Library System (PLS), Bay Area Library and Information System (BALIS) and South Bay Cooperative Library System: Education Forum: Kris Cannon will work with Diane Ortiz to do preliminary planning for the educational forum,proposed as follows: Purpose - Preparation and orientation for CLA Legislative Day, 5/2/95 Sponsors - PLS & SBCLS Advisory Boards Audience- Boards, Commissions, Friends, Advisors, Special Libraries/SLA, Leagues of Women Voters,etc. in all three geographic areas & including BALIS Advisory members Location- Los Altos Library Community Room Datelrime- Saturday, April 22, 1995; 9:30-Noon Additional suggestions/reminders: prepare/distribute background on each legislator, handout on how to approach your legislator, identify two or three key issues of local interest or need; prepare flyer immediate; include CMLEA's public relations packet; build on last year's mailing list. Tri-system Coordination Meeting: It was agreed to invite BALIS Advisory Board members to join PLS & SBCLS Advisory Boards for a year-end business meeting at Redwood City Library on Tuesday, June 13, 1995.. Individual Advisory Board meetings would be 4 p.m. to 5 p.m., a tri-system meeting from 5 p.m. to 6 p.m., and a reception/social time 6 p.m. to 7:30 p.m.; PLS & SBCLS advisory members would provide light repast. Commentary: It was noted that activities and date changes should be updated and published in the meeting and events calendar for 1994/95. Shirley Pearson noted that terms for all SBCLS Advisory Board members end on the same date; Diane Ortiz agreed to validate the accuracy of listed appointment dates. Information Exchange and Agenda Building: Following brief announcements and information exchange, the members requested that,in addition to the recurring/standard agenda, the following items be put on PLS and SBCLS Advisory Board agenda for June, 1995: Review Plan of Service, Wrap-up for 1995 events (Education Forum,Legislative Day and Legislative Breakfast), Preparation for fall orientation meeting; the tri-system meeting agenda will focus on an information exchange regarding past and current activities and explore possibilities for future joint projects. Adjournment: The meeting was adjourned at 6:10 p.m. Submitted by Diane Ortiz, Special Projects,PLS & SBCLS NEXT REGULAR MEETING: Tuesday, June 13, 1995, 4:00 P.M SOUTH BAY COOPERATIVE LIBRARY SYSTEM ADVISORY BOARD MEETING & EVENT CALENDAR 1994/95 1994 July August Ad hoc Planning Committee meets (Wednesday,August 31) September October Joint Meeting with PLS: Orientation and Review Session; Approve Committee Recommendations (Tuesday, October 4) November Regular Meeting,includes Legislative Breakfast Planning (Tuesday, November 1) Annual CLA Conference December 1995 January Committee Meetings as needed February Joint Meeting with PLS (Tuesday,February 7) March Committee Meetings as needed April Educational Forum: Orientation &Preparation for Legislative Day (Saturday, April 22) Submit Application for SAB Award Committee meetings as needed May Legislative Day, Sacramento (Tuesday, May 2) Legislative Breakfast(Saturday,May 20) Committee meetings as needed June Regular Meeting followed by Joint Meeting with PLS and BALIS; social hour following (Tuesday, June 13) Committee meetings as needed Preview Plan of Service, 1995/96 Updated 2/95 PENINSULA LIBRARY SYSTEM ADVISORY BOARD MEETING & EVENT CALENDAR 1994/95 1994 July August Ad hoc Planning Committee meets (Wednesday, August 31) September October Joint Meeting with SBCLS: Orientation and Review Session; Approve Committee Recommendations (Tuesday, October 4) November Regular Meeting,includes Legislative Breakfast Planning (Tuesday, November 1) Annual CLA Conference December 1995 January Committee Meetings as needed February Joint Meeting with SBCLS (Tuesday, February 7) March Committee Meetings as needed April Educational Forum: Orientation &Preparation for Legislative Day (Saturday, April 22) Submit Application for SAB Award Committee meetings as needed May Legislative Day, Sacramento (Tuesday,May 2) Legislative Breakfast(Saturday,May 20) Committee meetings as needed June Regular Meeting followed by Joint Meeting with SBCLS and BALIS; social hour following (Tuesday, June 13) Committee meetings as needed Preview Plan of Service, 1995/96 Updated 2/95 LIBRARY SUPPORTERS! SAVE THIS DATE! April 22, 1995 , Saturday 9:30-11:30 a.m. Los Altos Library Community Room System Advisory Boards for South Bay Cooperative Library System and Peninsula Library System present Approaching Your Legislator and other elected o icials *Ykf An educational forum and advocacy training workshop in preparation for the California Library Association's Legislative Day in Sacramento on May 2nd Join us! Invite others! Everyone is welcome. Watch for registration materials available soon LIBRARY SUPPORTERS! SAVE THIS DATE! Californian's Say YES To LibrariesHHH! continued from page I) California voters strongly acknowledge the important role libraries play in society.-Ninety -five percent agree that libraries play an essential role in the education of children and 9194, agree public libraries are essential to the quality of life in their communities. When asked if there were a measure on the local ballot to raise taxes specifically for library services, 73% of respondents would pay some amount, with only 23% not supporting any tax at all (with 4% undecided). * There is widespread agreement the state has a responsibility to fund local libraries. Eighty- A Word of Thanks one percent agree the state should ensure adequate funding of local libraries, with only 15% in to Our Donors: disagreement. A large majority of respondents think government spends too little on public libraries. Over 130.people Fifty-nine percent felt state and local government spend too little, with only 2% stating and 40 Friends Groups government spends too much. sent tax-deductible contributions:to fund When told the average government spending on public libraries is about 320 per person this Statewide Opinion per year and asked what they thought the proper amount should be, about half of the respon- Poll_The Public Library dents felt it should be more. The amount suggested by those who use the library at least six Section wishes to thank times a year was about $50, while those who have not used the library suggested on average the following mafor. $37 per year. contributors: Initial challengers About 77% of respondents visited their local library at least once in the last twelve Regina Minudri and. . months, and 85%of households had at least one use. The typical respondent visited the _Ursula Meyer for' library 4 times in the last twelve months. Those that stated they do not use libraries say they putting up $1,000 each_ get their information elsewhere (28%), or have no use for the libraries (25%). Dixie Adeniran M - answered this challen a voters generally give two responses to what libraries can do to improve themselves: open ;with her $1,000 contr% more hours (28%), and increase the selection of books and materials (12%). bution_", Thanks also to our Those interviewed rated highest services such as summer reading programs for children and recreational reading for all ages. Other programs for students, children, and seniors were organizational and also hi corporate donors-Baker grated. hly and.Taylor Books-, A higher proportion of respondents stated they had used the library for personal research Brodart Company, than for checking out books for pleasure reading (64% and 57% respectively have done so California State Library within the last twelve months). Other services used by over one-third of the respondents in Foundation, California the last twelve months include taking children to the library, reading magazines or newspa- County Librarians pers, and conducting research for business. Association, EBSCO Industries,Inc.,Public About 60% of respondents give public libraries excellent or good ratings, which is rela- Library Executives of tively comparable to other local agencies such as police and parks and recreation. Libraries Southern California and were rated more favorable in performance than public schools and streets and sewers, but Quality Books. lower than the fire department. Political party, ideology, gender, employment, and other demographic factors had little effect on ratings of libraries. Next Steps: Copies of the report may be purchased from CLA office; 315 for members and $25 for non- CLA members. Profits go to the Public Library Section & California Library Association. The Public Library Section has decided on a three year project, with the Statewide Public Opinion Poll as the project for the first year. In 1994-95, the Public Library Section will be conducting a media awareness campaign to publicize the results of the survey and the plight of libraries in California. How can you help? O Generate local coverage and local stories which will enhance the survey information. O Donate to CLA/Public Library Section for the media awareness campaign. Send your tax deductible check, made out to CLA/Public Library Section, to Carol Starr, Benicia Public Library, 150 E "L" St., Benicia, CA 94510 O Join CLA/Public Library Section and send your ideas and suggestions for future Public �— Library Section activities to Anne Turner, Public Library Section President, Santa Cruz Public Library, 22.1 Church St., Santa Cruz, CA 95060-3873. Carol Starr Public Library Section t Redefining the Library 4t its January meeting the CLA E.eecutive Committee wrestled with implementation of a statement of "Redeeming the Library"which was prepared by the Committee on Public Policy and.Emerging Issues. We needed a clear definition of what constitutes basic library service in the context of emerging technologies,so �. the Executive Committee asked Ken Dowlin, City Librarian of San Francisco Public Library,and Jordan Scepanski, Director of the University Library at CSU Long Beach to prepare a visionary statement of libraries and library service in the j iture. What we asked these men to do was rather vague because the Executive Committee did not wish to pre- define their analysis or to limit it in any way. A draft of the report was discussed at the:fay assembly meeting,•Assembly comments were given to Dowlin and Scepanski, who incorporated them and presented the statement you see below to the Executive Committee in June. Please read this statement carefully and send your comments to John Kallenberg, Chair of Public Policy and Emerging Issues Committee at Fresno County Public Library at(209) 488-3I85 or e-mail<jkallenb@class.org>. This policy statement will be on the agenda for the November meeting of the Assembly. While the Executive Committee authorized an honorarium for this report,the writers very generously declined it,asking that we put the funds toward other CLA activities,and the Executive Committee decided that the funds should be used to further CLA's nascent.Leadership Development project. Joy Thomas President A Statement Prepared for the The Vision California Library Association "The vision is that People in an information society cannot individual in Liberally influenced by: The Electronic live, learn, and work without information every Doorway Library:Meeting the Information that is organized, accessible, and preserved. California shall have Needs of the people of New York State. The primary role of publicly funded libraries access to electronic community, academic, or school-based is library services as well In order for California to regain its to provide information and knowledge ry position as an economic, educational, and services to their constituencies. Libraries as those traditionally intellectual leader in the United States and with electronic networking capacity have provided." the world all of its citizens must have new opportunities to meet people's infor- access to information, knowledge, and mation needs. Such capacity is now avail- recreational reading to meet their learning able in almost every sector of American and communication needs. It is critical that enterprise—from the White House, where the information and knowledge resources of staff have access to the most sophisticated California be networked to expand access technology, to the apartment down the beyond local publicly-funded institutions street, where a family uses an information and agencies; it is only through harnessing service accessed through its new microcom- the extensive resources available in the state puter. and by providing equitable access to the vast This "universal" networking technology information available outside its borders will create expanded roles for librarians who that the state can advance. will organize data, develop navigational The libraries of California must not only tools, negotiate access to resources for their provide collections and services to meet clienteles, create electronic resource files for most of the demands of their communities, their communities, and guide their con- most of the time; they must serve as the stituents through the expanding world of local doorway to a global village network. It networked information. Even many of is time to create a California Electronic those who already have access to such Village Library Network. technology need the help of librarians in A library in the California Electronic using online services. As electronic data Village will use computer and telecommuni- sources become commonplace, identifica- cations technology, the full range of historic tion, organization, retrieval, and evaluation library resources, and skilled librarians and of information will be ever more important other information specialists to meet the and more valued. Librarians will be called library and information needs of business, upon to gather data, apply their biblio- government, and people of all ages, back- graphic expertise in "cataloging" of network grounds, interests, and abilities extending resources, interpret inquiries, determine services into homes, workplaces, and other what is relevant, and teach others how to locations; facilitating use by those with access and critically assess information. disabilities; providing powerful new ways of They will be essential to the effective accessing, assembling, evaluating, and using functioning of the electronic village. information and knowledge; and collaborat- in; with others to increase the effectiveness of the library in provision of service. (continued on Paye 9) Z-4 Restructuring Task Force Update The Joint Task Force for Restructuring California Public Libraries established by CLA, and including the League of California Cities, the California State Association of Counties (CSAC), and CALTAC, met in June,July and September and will meet again on October 13-14 in San Diego and December 1 in Sacramento. L In July's meeting, the Joint Task Force heard from State Librarian Gary Strong regarding the current status of California's public libraries. He challenged the group to be creative and collaborative in developing long-term solutions to the funding and governance problems r „ facing them. Sue North, Project Director for the California Citizens Budget Commission also ^ ; spoke to the Joint Task Force and highlighted the state's fiscal decline over the last several years. North keenly described the challenges facing the state in recovering its financial health and was not optimistic about a successful recovery. Beverley Simmons Task Force Director Introduced at the meeting was Regina Minudri, who will develop a media relations program, and work with members of the Joint Task Force to bring public library issues to the attention of local media. One of the key information sources for the initial contacts will be CLA Task Force the data from the CLA Public Library Section's recent poll of voters. Members The Joint Task Force established a research agenda that includes 16 different areas of study. Copies of the agenda can be obtained by requesting them from the Project Director Dixie Adeniran (Fax requests to (415) 585-9509). Ventura County Joint Task Force members will report to the membership on Monday, November 14th, at 10:00 am during the annual conference. Billie Dancy Beverley Simmons South San Francisco Project Director Linda Elliott Palos Verdes Some Thoughts Anne Marie Gold Contra Costa County on Restructuring California Public Libraries Martin Gomez Since 1978, the crisis in California public library funding has grown from isolated infec Oakland �. tion to raging epidemic. Recent successful library funding elections are encouraging signs, but Cliff Lange many public libraries in our state remain in critical condition. A more comprehensive and Carlsbad long-term cure is needed. Even before Prop. 13, public library funding levels throughout California and nationwide Dallas Shaffer show public libraries at or near the top of all governmental services, with preferred per capita Monterey funding levels (even among non-users) at more than double the current per capita levels in California. Why is it that decision-makers only put public libraries first in line when it's time For a complete roster of to cut budgets? Perhaps it's time to take our case to the people in a statewide election, which all task force members contact could be won with a simple not super majority. the CLA office. California's economy is in shambles for many reasons. I believe it's not just due to defense industry cutbacks, government red-tape, and/or (allegedly) high taxes. Proposition 13 and other barriers to good government are rapidly destroying the governmental infra- structure necessary for businesses to survive in our state. Strong public libraries are an indispensable ingredient in any economic turnaround, as are schools and other programs such as adult literacy and affordable childcare. Stealing finite resources from positive social programs in order to build the largest penal colony on Earth is insane. We must consider public library funding in three phases: sustain, diversify, and increase. • Get angry and get active. • Forget consensus and look for bold leadership. • Work with the politicians, but depend on the people. • Market the treasures of our public libraries to California's senior citizens. • Forge partnerships with businesses. Businesses cannot exist without employees and customers who can read, write, and in this day and age are committed to lifelong learning. • Consider designing value-added contracts to serve K-12 schools. Lord knows, there is market niche out there of humongous proportions. • Reach out to our diverse residents and get them to vote for strong public libraries. • Research what works elsewhere (Washington: multicounty, regional libraries; Ohio: a fixed percentage of the state income tax going to all public libraries, no strings attached). The time for dithering is long past; carpe diem. _ Brian A. Revnolds San Luis Obispo City-County Library PFNIN -SUL ,N COv1N/1UNITY FOU N DATION February 1, 1995 Al Escoffier Burlingame Public Library 480 Primrose Burlingame, CA 94010 Dear Mr. Escoffier: As we begin a new year, I'd like to thar-ik you again for your work in our community and your philanthropic partnership with the Foundation. I'm pleased to forward your fund statement for DIRECTORS the final quarter of 1994. Hon. Thomas M.Jenkins,Chair Thomas E. Bailard As you know, the Foundation celebrated its thirtieth Hugh C. Burroughs anniversary in 1994, and we capitalized on the celebration by T.Jack Foster,Jr. Albert) Horn,Ery. working to increase our visibility in the community. Generous Charles B.Johnson donors responded from throughout the Peninsula, contributing Robert C. Kirkwood over $10 million to the Foundation. Excluding the exceptional Karen Van Hoesen Olson �- year in 1989, when an anonymous donor granted $25 million to John l'Renshaw the Foundation, this was our best year ever! Gordon Russell William Wilson III I'd like to let you know about a change in the tax law Rosemary Young effective January 1st. Gifts of appreciated stock can no longer be deducted at full market value when contributed to arp ivate EXECUTIVE DIRECTOR foundation. However, such gifts are still fully deductible when Sterling K.Speirn contributed to a community foundation. Our Winter issue of Update, due out in late February, will have a detailed article regarding this change in the tax code. In the meantime, please call me with any questions—we're monitoring this situation closely. Again, you have my sincere thanks for your participation and support. I look forward to continuing our work together in 1995. Sincerely, Sterling K.-Speirn Executive Director TEL. (415) 358-9369 FAX. (415) 358-9817 1700 SOUTH EL CAMINO) REAL, NO. 300, SAN MATEO, CALIFORNIA 94402 - 3049 PENINSULA COMMUNITY FOUNDATION DDUN 01/31/95 Roger & Jean Hunt Duncan F U N D B A L A N C E For the period 10/01/1994 through 12/31/1994 inclusive . BEGINNING FUND BALANCE (as of 10/01/1994 ) : $ 564 , 055 . 89 STATEMENT OF ACTIVITY: INFLOWS Revenues Interest & Dividends 5 , 237 . 90 Gains (Losses ) , Realized 2 , 552 . 15- Gains (Losses) , Unrealized 7, 693 . 58- Contributions 0 . 00 Other 0 . 00 Interfund Grants Received 0 . 00 OUTFLOWS Administrative Fees 705 . 07- Other Expenses 0 . 00 Interfund Grants Awarded 0 . 00 Grants Awarded 0 . 00 -------------- -------------- Total Activity: 5, 712 . 90- --------------- --------------- ENDING FUND BALANCE (as of 12/31/1994 ) : $ 558 , 342 . 99 JAN-31-199 _ -�:. =• i.. _ .=�,�,�: ._:'!S _ BPL 4 MV311 , IV:W TU, -*I!; ; :AW rove mi AT e El yc� }qg� PARK EXE6iJTW W;LDM • 9M L STREET' • SWW- 14x0 rY ✓i, �Ils:7iRNl�fFFd, :.A !XMf4 - (916) 443-21M - FAX (91" 4484M TCZ+: iM_.i NOWSM AZ'iD ALL COOPFRt TWE LERLAKY SYSTM" FROM bl ike DMOn, Lobbyk DdfQ labhViist Rl~r NEWS FROM TIDE CAMOL RcgnblIQm Curt Pringle Sad Democrat Rid=rd;fit rag an jtzasry 25 to comoete tht fust pvrtson:of the po7Rerat'ing=odol,as they tools toms omusing key C@ttl1S1FCtm tnr dmr respmtivc partics, 11ace Republicans were 4uw-k to select their d6urumn within only Maass srhve the Rat-Pringle proposol was Vpraved by Awan2bly finders T Brulte and Wylie Brown. Gmversety, the Democrats wave sappondly at tach athees throe" for dfrys a9 a remit of ling&ova'the Speaker's hmnirw ZM some rtecactbm' seniority P69iag a mbantW rvic in for elir choices. Otdy yrs w the Democr=c Leedenkup released iu decision regarding thar rw for eonmmhtce Chain_ They xre ac "lug _ T6 yrs wM Chair the following rammitums(note the Chair's name in parcutheala� Budgot (John Vameoneellos� CAas� Prometion, Gavernuuntal Efficiency and Ecoao=c Devclop neat Gackie Speice),Edu4mdcv (De&Apert), Governntestn OTpnizatiun (Paul I.amhar H4*r E&=fm(Margue ire Archie- Hudxou), Housing and Community Dcvr1opmear (Dari H=uw),JuX= cy (Phil I Vj, iahor rill Fmploymc-m(Wally Enoa}, Xw ^ Resources (D ron Shcx)� Revenuc and'Taxation (juan is McDonald}, Rules(John Biu for Brow4 Trangmroirl ns ward. K"4 AUJ Waw, Pa.J. 4MI WH411L(Dom Corte. Ile Republicans wM Chair the following cnmmittees (now the Clzaies nuw in P==C=): A.griadm:re (Trm Harvey),Appropri dew(Cart Pnnglc) Daaticing a Finance CTed Wc=ciand},Elections,Reappoxtiammunt and Conaw doral Amcud to (Bruce Mdtersaa) Eavironmrnral Safer4 and Taxim(Bennie Ricbomr Health, (Davis AU=),Human baTi es (Brett Gnw1und), h manes(Da Snow1m), Local Gavcrnmcnt (Richard Fuingy Pubic Eutpl)yees, Xcdn ax a, and Social Seenr#ty (I•'lovarrl KAoog#n)6'Public Safety(Paula Bolaud),Televising the AssmmiAy,. (Tom Voodxr UtiFitia *ad Gommercc (Mickey Camoy� "I tIIa dw= wW nocke the abw=of the Was =d Mmes Caffurtit i= and the creation of two new sOm141Ittws: the ApprolmaUam CortmutUe aad the Budget CosamiMm These•two new committcca will rcpi=the Ways and News Mose TAN-31-1935 1^=1-- FROM PENINSILA LIBRARY SYSTE`'E TO EPL 81131/9E 38:11:84 -> 415 349 5889 Peninseia i JAM-31-95 7UE 17.09 MOHML DILLON & Assoc FAX NO, 916-44a-,%nS �2 which previously handled aU bills with any fecal pct, as anti as tht Gapernor's Budget, The new Assembly committce sf ixWre xiow snore almm y p#nUetg thAt of the Senate. L= Sveek, Semwr�&AO of kc phoned to infoua us that the libray bond WU for tete 1995 scsaion h=finally lOM*"igned as Off dd bill auraber. Senaor'_M mics will carry SR'194,swlti&we'll be co orad by Senawr K81cy-and Assemblywannn DMede Alpert. Ilic bill is An i[wr to the two librate'band bibs dared Inst moa by Sena#w Marks sad AmemWywomn Alpert. 5p=fically the bill would taact the public Library LeaFnwg=d Lmu9 Expnsm Act of 1946 which w*Wd wthorize the ii jmwc of$35o fou in stats general obUgad=beads, n-bill,if Pa"d by the lgolatum would be placed an the November 5, 196 ballot.. TOTAL P.03 UBURLINGAME December 21, 1994 TO: Dennis Argyres ity Manager FROM: Al Escoffie ity Librarian RE: 1995 New Year's Resolutions 1. Develop an appropriate budget to offer quality library services during the first year of operation in temporary quarters. 2. Complete temporary quarters planning including: facility and operational needs, space planning, service levels, study space, available collections. 3. Develop a plan for the move of books, as well as furniture and equipment, to temporary quarters and storage. 4. Complete implementation of Dynix integrated automated system, including installation and training for new public functions: "Kid's Catalog," Internet, touch-tone phone renewals, etc., and new staff functions including the installation of acquisitions and serials modules. 5. Revise the Branch plan of service for use of the branch during main library reconstruction. 6. Move toward more self service for library users, including a review of self-check- out and revision of the date due process to free up staff for more direct user assistance. 7. Complete review and weeding of all library collections in preparation for the move and potential storage of parts of the collection. 8. Implement temporary quarters public relations plan for staff and public. 9. Review staffing needs for temporary quarters operational phase, while planning for future staffing needs in the new building. 10. Continue to work with the newly formed Burlingame Library Foundation on enhanced fund development. Resolutions.1 995A 480 Primrose Road • Burlingame. CA 94010-4083 • (415) 342-1038 • Fax (415) 342-1948 1994 New Year's Resolutions City Librarian's Office - Year End Review 1 . Coordinate planning of the main library renovation: complete schematic design (including design model) monitor architect selection process, begin design development phase, review funding options for project. Schematic Design complete, architect selected, Design Development and funding plans underway. 2. Develop Temporary Quarters Plan including: facility and operational needs during construction, temporary operations site, move plan. Modular structure alternative chosen, vendors interviewed, RFP issued, vendor selection pending. 3. Implement Dynix integrated automated system to upgrade present system: install system, train staff, develop public access materials. Training, implementation completed. 4. Review all collections in preparation for library move at main and branch library. Review and weeding of all collections nearly complete, to continue to move date. 5. Complete study of retention, format and document delivery of periodical information. Long term Periodical study complete; Document delivery under study. 6. Study community needs and develop guidelines for collection development resources to serve the changing demographics of the community. Postponed. 7. Implement appropriate CD Rom technology to provide up-to-date public information and reference services. 3 workstations with 7 new products installed. 8. Review and update Emergency and Disaster plans. Update completed. 9. Keep public informed of the progress of the library building renovation. Public relations master plan completed. 10. Consolidate computer materials, hardware and supplies for greater efficiency. Computer hardware, software inventoried, reviewed, replaced. 11. Work with the Library Board on enhanced fund dev lopment. Established the 12 member Burlingame Library Foundation. Alfrd H. Escoffi Resolutions.1995 City Librarian We �Ielcome Your Comments - I he Burlingame Public Library serves all members of the communityby providing and promoting f re and equal access to resources and te ty information in a professional, welcoming environment. l L q In support of this mission, we strive to provide quality library collections, along with courteous and efficient service to our users. We encourage your comments, so that we may continue to provide you with the best library (1 ;�°��- / - /G,,— service possible.--- - ! eye �17 Y dime Q� set-e,�C- /2 may, el Il you would like a response,please leave your name and address below: '44 "ale �f_. ;._�,� 't�',at�-��tl ���J•L.ety`�-c, rte--�(. /h� . City Librarian O Cv'�-mss-c( r BURUNGAME Burlin a►ne Public Libt�ry I T 1 480 Primrose Road dt 1 .e. Burlingame, CA 94010 415-342-1038 t t c Q'as A 1, � j ��. r. ,, -�<✓ � L_gt_�-�• /1lcLC�._ itC�:.t�c�t./�- . I I I JANITOR I I I I WOMEN Cw" El FOUNTAIN I I I I I I I I I I i I I I I N REFERENCE DESK CIRC® I- $K LAIION ® gfIIIIQ,'pcol I ® DISPLAY I a ® cl ELECTRONIC LLERY I ® I I CHILDREN'S C4 ml Mimi I PERIODIGLS Q NEM t A/V 3 a YA ❑ D CH,LDREN'S D PROCRAN AREA /8001(RENTALlEL/GRIF ANAY ! PARK ROAD , CM.ORENS.......ALLOGNW ,L4 � N .... 104 IMA(198 DRD) VJNQi LMRMY lltWO1leTRUCTION NEM/VW 4,A/V........40 INA(M am—) WOMNY FACLFrY YA................11 DMA(13 DESIRED) ONORIN /R•.t'-0' REFERENCE.ADULT SERVICES AND PERIODICALS........871 LIMITS(1009 DESNEDI II' I-URUwG,�ME G. January 17, 1994 Sterling Speirn, Executive Director Distribution Committee Peninsula Community Foundation 1700 South EI Camino Real San Mateo, CA 94402-3049 Dear Sterling: This letter is a request for additional start up funds for the Burlingame Library Foundation. The purpose of the foundation is to strengthen public library service by providing materials and services not feasible with existing public funds. The foundation is intended to serve as a catalyst for attracting private funding and the building of an endowment for the future benefit of the library. We are requesting $ 7,000 from the Duncan Trust Fund for this purpose. Background During the past six months, the Burlingame Library Foundation has evolved to a 12 member Board of Directors representing a variety of areas of the community. Board members include: Mary Herman, President (Library Trustee); Marjorie Bolton, Vice President (former Peninsula Community Foundation President); Kristine Cannon, Secretary (Library Trustee); Carol Mink, Treasurer (former Library Trustee); Loretta Blevins (State Farm Insurance); David V. Campbell (Burlingame Bank and Trust); David Carr (Carr, McClellan); Sheri Galvin (Library Friends President); Don Roberts (Attorney); John Root (Manager, San Mateo County Expo Center); Lailee Van Dillen (Author,Television interviewer); Robert Welch (Principal, Burlingame Intermediate School). Council Resolution In December 1994, the Foundation Board requested and received a resolution from the Burlingame City Council supporting their development and noting that funds raised were to supplement, not supplant city funds. Also in December the Board adopted their mission statement: "The mission of the foundation is to solicit financial support for a growing place of learning." -1- 480 Primrose Road - Burlingame, CA 94010-4083 - (415) 342-1038 - Fax (415) 342-1948 This Board meets monthly, with a committee structure which allows for several additional meetings per month. The Board has written and adopted Bylaws and Articles of Incorporation and filed the documents with the state. In addition, they have hired an artist to create a brochure, logo and stationary design for the foundation. The Board has also hired fund development consultant Jim Bower to consult with the Board. Jim comes to Burlingame with successful foundation experience in Monterey and Solano Counties. Jim will be presenting a Board Development seminar in February to assist the Board members in the fund raising process. Start Up Funds This request for additional start-up funds is expected to carry the Foundation through May of this year, at which time, sufficient funds should be raised to make the foundation self-sufficient. Our Board feels that the use of the Duncan Funds for this purpose is especially appropriate, since the Fund itself represents a generous donation by Roger and Jean Hunt Duncan. We appreciate your review of our request and will be happy to provide any additional information you may require. Sincerely, -.&+ g4"e�— � Shirley Robertson President, Library Board of Trustees SR/ahe -2- Duncan.Request.2 BURLINGAME 61/ TO: Library Board of Trustees FROM: City Librarian RE: Staff and Volunteer Recognition Accounts Attached is a request to replenish the Staff and Volunteer Recognition accounts. These monies have been supplied by the Trustee's Special Fund for a number of years. Judy has offered some background these accounts on the attached page. The purpose of the funds and amounts requested follow: o Staff Recognition is used for staff meetings and other events which honor staff, including a remembrance for staff who are hospitalized or experience a death in the family. Amount Requested: $ 580.38 o Volunteer Recognition is used to honor our volunteers, sometimes at a special lunch event, sometimes individually. Amount Requested: $ 243.99 Total Requested: $ 824.37 480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 • Fax (415) 342-1948 To: Library Board of Trustees From: Library Secretary Re: Staff & Volunteer Recognition Accounts Date: February 14th, 1995 This is a request to the Library Trustees to replenish the Staff Recognition and Volunteer Recognition accounts. The Staff Recognition account has a balance of $69.62 as of 2/14/95. The maximum amount that is usually replenished is $650.00, therefore, I am requesting $580.38 to bring the account back to $650.00. The last time this account was replenished was in October of 1992. The Volunteer Recognition account has a balance of $206.01 as of 2/14/95. The maximum amount that is usually replenished is $450.00, therefore, I am requesting $243.99 to bring the account back to $450.00. The last time this account was replenished was also in October of 1992. Thank you for your consideration. JG/ PUBLIC RELATIONS PLAN for NEW LIBRARY BUILDING Developed by Library Public Relations Committee December 1994 The goal of the plan is to promote positive community awareness during the new library building project. It is divided into two phases. Phase 1 focuses on the relocation to temporary quarters and the move to the new facility. Phase 2 outlines a broader PR campaign designed to keep the public informed of progress toward a new building. PHASE 1: TEMPORARY QUARTERS - Community Activity #1: Annual Report. Include temporary quarters information in 93- 94 annual report. Target Date: December 1994 Responsibility: Al Activity #2: Book Sales. Use book sales and silent auctions as promotional opportunities. Target Date: As scheduled by Friends Responsibility: Friends/PR Committee Activity #3: Schools. Notify local schools (teachers/administrators) of temporary quarters location, hours, and available services. Use reverse of June children's calendar for letter to parents. Target Date: May 95 (for June 95 Calendar) Responsibility: Al (letter to schools); Nancy (calendar) Activity #4: Press Releases. Write press releases to Boutique & Villager and San Mateo Times announcing temporary quarters location, hours, and services. Target Date: May/June 95 Responsibility: PR Committee -1- Activity #5: Post cards. Notify Burlingame residents of temporary quarters location and hours. Send out bulk rate postcards, using mailing labels from City Hall Water Department if possible. Postcards will contain slogan and graphic. Target Date: May/June 95 Responsibility: Postcard text and design: PR Committee; Bulk mailing rate (Friends): Judy; Water Dept. mailing labels: Judy/AI Activity #6: Paid Advertisement. Place paid advertisement in Boutique & Villager. Use text and design developed for postcard. Target Date: May/June 95 Responsibility: PR Committee Activity #7: Press Releases. Submit articles on a regular basis to Boutique & Villager for publication. Possible topics include: Easton Branch hours and services, contractor chosen for building project, and a human interest story (probably following move). Contractor Story: following selection; Easton Story highlighting service levels. Target Date: May/June 95 Other ideas? Responsibility: PR Committee Activity #8: Book Marks. Produce and distribute temporary quarter bookmarks. Use selected text and design. Distribute bookmarks at Branch and Main. Target Date: May/June 95 Responsibility: PR Committee Activity #9: Posters. Produce posters announcing temporary quarters location and hours (include map). Use selected text and design. Distribute to various locations within the community (City Hall, schools, Recreation Department, businesses). Target Date: May/June 95 Responsibility: PR Committee -2- Activity #10: Cable TV. Use selected text and design from printed materials to alert Burlingame Cable users. Target Date: May/June 95 Responsibility: PR Committee Activity #11: Peninsula Library System. Notify other libraries of temporary quarters location & hours. Target Date: May/June 95 Responsibility: Al Activity #12: Banners and flags. Banners to be used at construction site, temporary quarters and branch. Develop signage for temporary quarters. Target Date: May/June 95 Responsibility: PR Committee Activity #13: Library Events. Publish temporary quarters information in Library Events. Target Date: May 95 (for June 95 issue) Responsibility: PR Committee Activity #14: Recorded Phone Message. Update recorded telephone message with temporary quarters information. Target Date: June 95 Responsibility: PR Committee (Judy) Activity #15: Map to Library. Develop directions to temporary quarters: map and written directions; `footprints"or trail markers. Target Date: July 95 Activity #16: Project Timeline. Develop a project Timeline, along with drawings for public display at temporary quarters site. Target Dater July 95 _ Responsibility: PR Committee -3- �• 1 �� 1 PHASE 2- NEW LIBRARY BUILDING CAMPAIGN Activity # 1 Milestones. Recognize/celebrate major project milestones, including ground breaking, topping out, and dedication. Activity # 2 Fundraising. Plan and implement fund raising activities in conjunction with Library Foundation. Activity # 3 Donor Recognition. Plan and implement donor recognition program(s) (for example personalized tiles, glass etchings). Activity # 4 Tours. Conduct tours of new building. Activity # 5 Mystery Party Fund raiser. Assist trustees in planning and implementing "Library Mystery Party" Activity # 6 Press Releases. Submit publicity to local newspapers. Activity #7 Video Tape. Videotape construction project. Activity # 8 Norberg Gallery. Consider placing a "Norberg Gallery" in the new library to highlight Norberg's works. Activity # 9 Photographic Documentation. Arrange to have the library building professionally photographed before and after reconstruction. Activity #10 Dedication. Design "Opening Day" banner. -4- PHASE 1: TEMPORARY QUARTERS - Staff Activity #1: Slogan. Develop slogan and accompanying graphic to be used for public relations materials (flyers, announcements, banners, T-shirts, caps, etc.) Target Date: October 94 Responsibility: PR Committee Activity#2: Newsletter. Create new column in staff newsletter, "On the Move'; to highlight all temporary quarters information. Target Date: October 94 Responsibility: Tracy Activity #3: Raffles. Hold raffles at staff meetings to boost staff morale. Tie in to building project ("attic sale'). Target Date: October 94 Responsibility: PR Committee Activity #4: Project Milestones. Recognize project milestones, including: - temporary quarters site announcement (October 94) - temporary quarters walk-thru (April 95) - phased move to temporary quarters (July 95) - closing of library building - topping -out ceremony Target Date: Dependent on milestone Responsibility: PR Committee Activity #5: Staff Meetings. Hold frequent staff meetings (monthly or as needed) to provide information and maintain morale.Schedule days & times for alternate meetings to reach the maximum number of staff. Invite on-call staff to attend. Target date: January 95 (ongoing) Responsibility: Al ''1 ''\ Activity #6: Bulletin Board. Set up and maintain bulletin board in central location for posting temporary quarters and new library building information & announcements. Target Date: January 95 Responsibility: Set up - PR Committee Maintenance - Administration/PR Committee Activity #7: Staff Briefing. Brief staff members on an individual basis on how the relocation to temporary quarters will affect them (time permitting) Target Date: January/February/March 95 Responsibility: AI/Division Supervisors Activity #8: T-Shirts. Design and order T-shirts and/or caps for staff using slogan and graphic. Target Date: May 95 Responsibility: PR Committee Activity #9: Move. Provide refreshments to staff during phases of actual move to temporary quarters. Target Date: July 95 Responsibility: PR Committee, Division Supervisors -6- w