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HomeMy WebLinkAboutAgenda Packet - LB - 1995.03.28 i U RLI N GAME r U B L1 C; LIBRARY 3URLiNGAME 1 Board of Trustees Agenda r March 28th, 1995 - 4.30pm P Duncan Annex 4C L IO SUGGESTED ACTION CALL TO ORDER: ROLL CALL: BILLS: Approval City Checks: $ 44,852.76 Special Fund: $ 1,088.43 Duncan (Bradford Funds): $ 299.20 MINUTES: Approval CORRESPONDENCE & COMMUNICATIONS: Information a. Propsed Easton Operations b. Library Internet Access c. PLS/SAB Commendation d. Reconstruction Schedule m tb REPORTS: Information a. City Librarians Report b. System Advisory Board Report- Cannon rDo c. Foundation Report - Herman epoxw TW4 N— UNFINISHED BUSINESS: None c � NEW BUSINESS: a. Proposed Easton Operations Approval b. Temporary Quarters Parking lki Discussion c. Fundraising Event with Foundation Board �) Discussion QOM THE FLOOR: M3 r V*4&6r wwk ADJOURNMENT: UBURLINGAME 'll Burlingame Public Library Board of Trustees Minutes February 21st,1995 Call To Order: The meeting of February 21st, 1995 was called to order by President Robertson at 4:30pm. Trustees Present: Cannon, Dunbar, Herman, Robertson &Taylor Trustees Absent: None Staff Present: Alfred Escoffier, City Librarian Judy Gladysz,Administrative Secretary Others Present: None Bills: M/S/C (Taylor/Herman) unanimously to approve the payment of City and Special Fund checks. Minutes of the Meeting_ of Januar, 1994: The Minutes were approved as written and ordered filed. Correspondence and Communication: Correspondence was mailed in the Trustee packets. Re: Public Relations Plan: The Board members think it would be a good idea to forward the Public Relations Master Plan, for the new building, to City Council. Reports: a. City Librarian's Report: Trustee Cannon asked Librarian Escoffier if the hours at the Easton Branch Library would be expanded. Librarian Escoffier said he would like to expand them during the Main Library closure. �- 480 Primrose Road • Burlingame, CA 940I�j4p�3 • (415) 342-1038 • Fax (415) 342-1948 1 b. System Advisory Board - Cannon: The System Advisory Board Minutes had been mailed in the Board packets. Trustee Cannon distributed a flyer for "Approaching Your Legislator" (an educational forum and advocacy workshop in preparation for Legislative Day to be held on May 2nd.) Trustee Cannon also mentioned that the Legislative Breakfast will be held on May 20th. Unfinished Business: a. Duncan Trust Report: The Peninsula Community Foundation report on the Duncan Trust had been mailed in the Trustee's packets. New Business: a. Staff and Volunteer Recognition Request: City Librarian Escoffier explained that the Staff and Volunteer Recognition accounts were getting low and asked the Board if they could replenish them. M/S/C (Cannon/Herman) unanimously to replenish the Recognition accounts from the Trustee's Special Fund. Adjournment: The meeting of February 21st, 1995 was adjourned at 5:15pm. The next regular Board meeting will be held on March 21st, 1995 at 4:30 in the Duncan Annex. Respectfully submitted, Alfred H. Escoffier City Librarian Trustee Minutes February 2/27/95 Page 2 UINILC City Librarian's Report March 28, 1994 "Something New is Building..." Group 4/Architecture will present a "Progress Report" on the status of the building design to City Council on March 20th. The architects anticipate completion of 60% Construction Drawings in April. Staff are refining details of computer networks, telephone systems and furniture layouts. "On the Move...." to 130 Park Road Final plans from G.E. Capital will be received March 20th. Comments will need to be immediately forwarded to G.E., for a meeting March 22nd. The schedule and time frame are tight, but we are currently on schedule. Staff are working on the computer network. Work is continuing on planning for storage of materials. A special computer report was run at PLAN consisting of a 25 Ib. report of items which are candidates for storage. Staff is in the process of analyzing the report and developing criteria. Staff and the Project Manager are interviewing shelving and moving vendors to develop an understanding of the scope of the move and shelving installation. Timing will be the key, along with compatibility of our shelves with newly purchased uprights. Parking Lot "F" will be closed beginning March 27th to begin site work. Group 4 Architecture is working on a sign for the site to be installed sometime that week. Easton Branch Operations During Move The Board has tentatively approved the Easton Operations during the move: o Expand hours from 23-44 hours per week, from July 17-August 31 o Open hours: Monday-Thursday, 11-7; Friday-Saturday, 11-5. o Children's summer programs to run from mid-June to July 16. -1- 480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 • Fax (415) 342-1948 Public Relations Articles have been written on the construction project for the Chamber of Commerce newsletter. In addition, the "Questions" document concerning the building program has been updated and will be available shortly. An updated flier with a revised rendering will be developed for general distribution. Book marks with the location of temporary quarters have been developed and will be distributed beginning June 1. Posters indicating where temporary quarters is located will be developed for the Main and Easton libraries for installation April 3. Burlingame Library Foundation The Library Foundation is moving toward fund raising and heightening interest in the foundation. A press release will be issued shortly. Work is continuing on the foundation logo and stationary. The Foundation Board is planning to sponsor an event with the Chamber of Commerce in September. Dynix System Update We are continuing to learn more about the Dynix automated system every day. The "Storage List" run for us by PLAN was the first of its type to be run on the system. Telzon (hand held portable terminals for occasional emergency use) training has been offered and we will be testing the devices shortly. Personnel Tracy Hammond, reference librarian, had her baby Hannah, this month. Following some health complications, Mother, Dad (Bill Van Niekerken) and Hannah are doing well at home in Hayward. Tracy continues to "telecommute" for a few hours a week doing book selection. She uses the dial up access to Dynix to check library holdings. Linda Watson and Sue Reiterman have resigned from on-call status. We will shortly be recruiting for on-call reference librarians. Children's Services Cathy Somerton did a total of 34 programs during February, reaching 750 young children in Burlingame and Hillsborough. The programs included: 1 Saturday Story Time, 4 Preschool Story Times, 8 Toddler Story Times, 7 visits to Easton, and 14 programs at schools. -2- Joan Manini is attending meetings sponsored by the Burlingame Elementary School District in an effort to take a collaborative effort toward providing services citywide for children. Representatives from the schools, Recreation Department, Police Department and community groups are attending the meetings. Upcoming Events: o Library Board Meeting, Tuesday, March 28, 4:30 pm (New Date) o Commissioner's Dinner, Friday, March 24, Marriott Hotel o Foundation Board Meeting, April 13, 4:30 pm o Friends of the Library Book Sale, April 21, 22, 23 o Library Advocacy Meeting, Saturday, April 22, 9:30-11:30, Los Altos o CLA Legislative Day, Tuesday, May 2, Sacramento o Legislative Breakfast, Saturday, May 20 CL.27 -3- MONTHLY REPORT MONTH FPbriiary,�9q5 OUTREACH A'TIVITIES 1. Volunteer CoordinatoT- A. Hours worked 37 2. Volunteers A. Nimber or volunteers 4 + 4 Friends B. Hours Contributed 17 + 31 .5 3. Shut-in Patrons---Individual Visits A. N.imSer or patrons 11 + 30 S. N.imber of visits Ra4,E 19 C. Items circulated 142 4. Shut-in Patrons--Institutional Visits #_ visits Materials circulated A. Hacienda 2 22 B. C. Easter Seals 1 40 D. Care West E. Marion Convent 1_ 20 5, Totals A. Shut-in patrons 11 + 3,0._ B. Visits made 1g C. Items circulated '_192 Comments/Activities DaIP NPl enn I STATISTICS FOR FEBRUARY 1995 REGISTERED BORROWERS: Total Registered: Burlingame Adults 20,109 Burlingame Children 4,337 Hillsborough Adults 2,775 Hillsborough Children 1 ,195 Universal Borrowers 1 ,189 -------------------------------------------------------------------------------------------------------------------- CIRCULATION ACTIVITY: Main Branch Adult Print Materials(books, periodicals, pamphlets, paperbacks) 21,213 1,118 Children's Print Materials (books, periodicals, pamphlets, paperbacks) 6,940 1,307 Audio Visual Materials(records, cassettes, films, videos, cd's) 5,083 161 TOTALS: 33,236 2,586 Main Total 1995 Circ: 33,236 Main Total 1994 Circ: NA = NA % Branch Total 1995 Circ: 2,586 Branch Total 1994 Circ: NA = NA % Grand Total 1995 Circ: 35,822 Grand Total 1994 Circ: NA = NA % -------------------------------------------------------------------------------------------------------------------- REFERENCE ACTIVITY: Questions Directions Reference 4,573 1,158 Children's 426 110 ILL Borrowed: 973 Audio-Visual 244 1,031 ILL Lent: 52 Branch 184 34 ILL Total: 1,025 Total: 5,427 2,333 _ -------------------------------------------------------------------------------------------------------------------- COLLECTIONS: MAIN BRANCH TOTALVOLUMES VOLUMES/TITLES VOLUMES MAIN &BRANCH Ad.Non-Fiction 115,420 /108,010 4,605 120,025 Ch.Non-Fiction 20,190/ 18,220 3,555 23,745 YA Non-Fiction 1,825 / 1,665 90 1,915 Ad. Fiction 46,555/ 43,820 4,970 51,525 Ch. Fiction 16,640 / 16,000 5,100 21,740 YA Fiction 2,615 / 2,385 295 2,910 Reference 5.430 / 5,370 190 5,620 Totals: 208,675 /195,470 18,805 227,480 ------------------------------------------------------------------------------------------------------------------------------------------------------- OTHER MATERIALS: Pamphlets 32,530 Paperbacks 2,800 Maps 1,815 Records 4,500 Cassettes 5,110 Video Tapes 1,370 Compact Discs 1,050 --------------------------------------------------------------------------------------------------------------------------- ------�------- Deposited with the City Treasurer: Main: $2,612.56 Branch: $260.9-5,"= / Xerox: $ 874.1 CLSA: $ .00 Donations:$ 1,145.40 Total: $5,612.17 Estimated User Traffi c: 31,910_ Daily Average: 1,182 Children's Programs Held In Community Room: -0 - CORRESPONDENCE .A Proposed Easton Operations During Main Library Closure o Expand hours from 23 to 44 per week. o Expanded hours in effect from July 17 - August 30. o Proposed hours: Monday through Thursday, 11-7; Friday and Saturday 11-5. o Branch Librarian to supervise Branch. o Part-Time Children's Librarian and Graphic Artist to be housed at Branch during reconstruction period. o Additional staff to be added from Main Library. o Childrens Summer programs to run mid-June to mid-July, with no programs during the move. A scaled down children's summer reading club will be held at the Main and Branch libraries. o Begin with Books Programs and other programs may continue through the summer at the Branch. o Letter will be sent to the school principals in Burlingame in June outlining the closure and reconstruction plans. Fliers will be sent with the letter to be sent home with all children early in June. Easton.Operations March 1 , 1995 TO: Library Board of Trustees FROM: Alfred H. Escoffier, City Librarian RE: Easton Operations During Closure Attached is a proposal for Easton Branch operations during the main library closure. I am recommending that the hours expand from 23- 44 to include late morning and early evening hours. Easton would operate under this schedule for a period of approximately six weeks, from July 17th (the first day the Primrose Road facility is closed) through the month of August. This would allow some "slippage" should the move take longer or begin later than the current project schedule. Staff would be used from the Main Library to staff the extra hours. In addition, the public telephones, 342-1036 and 342-1037, would be routed via a voice mail explanation, by Pac Bell, referring users to the Easton Branch. CORRESPONDENCE 8 EURLINGAME q � G � March 1, 1995 TO: Honorable Mayor and City Council L1V FROM: Alfred H. Escoffier, City Librarian RE: Library Internet Access- For Your Information Purpose of Internet Access Internet in the public library will serve a dual function of education and information retrieval for both the novice and experienced user alike. The purpose of providing Internet for the public is to acquaint those who may not have access to the information highway with the new technology. Internet provides a vast pool of information. The focus of the library offering will be to try to harness this information by using a menu driven "Windows" software. "Windows" provides icons on the computer screen which guide the user to the various functions of the system. Using the System The system will have a "Home Page" which will allow users to access only certain portions of the Internet and help control where the user goes in the system. The model being used was developed by the Berkeley Public Library which has taken a leadership role in the development of this type of technology in the Bay Area. Some Functions Not Available Although we are still exploring ways to limit various functions, there are several areas which will be unavailable to the user. For example, no e-mail will be provided on the public Internet. The purpose of the menu system will be to try to restrict access to inappropriate sources, and focus on those which would be appropriate for library users. While we will do the best we can to highlight the most appropriate sources for users, it would be difficult to totally block portions of the net from the experienced user. In-Library Use Internet will be available to all library users. Although children may have access to the Internet, it is not meant to be a toy or a computer game. The appropriateness of children using the Internet, or indeed any materials in the public library is a decision made by parents. Librarians are available to provide information, guidance and research opportunities, but it is the parent's responsibility to provide parameters for use. -1- 480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 • Fax (415) 342-1948 Initial System Access _ The initial system access will be offered throughout the Peninsula Library System via the system-wide network which also carries the Dynix system. Most public libraries in the system will have access to Internet in March 1995. Burlingame Public Library will not provide Internet access until Fall 1995, due to the move of the main library this summer. After that time, we plan to provide a workstation in the main reference area of the temporary library so that users may familiarize themselves with the "Information Superhighway." Because of a shortage of computer terminals, it may be necessary to limit access to certain hours of the day. We are pleased to able to offer Internet access on a system-wide basis to all library users in San Mateo County. However, because of it's access via our own network, the use of the Internet will be monitored carefully, as it is only one of the several features on our online system. -2- CORRESPONDENCE C :: LINGAME I March 1, 1995 TO: Honorable Mayor and City Council FROM: Alfred H. Escoffier, City Librarian RE: Peninsula Library System Commendation- For Your Information Attached is a certificate awarded by the California Library Services Board and the Chief Executive Officer of the Board, State Librarian Kevin Starr, to the Peninsula Library System Advisory Board. The System Advisory Board provides citizen input and support of libraries throughout San Mateo County. The Board sponsors advocacy activities for libraries and hosts the annual Legislative Breakfast. This award is especially important to Burlingame, as the Advisory Board President for the past two years has been Burlingame Library Board Trustee Kristine Cannon. Under Ms. Cannon's leadership, the Board has flourished in it's activities in support of libraries. Ms. Cannon's dedication to library service is well known not only in Burlingame, but throughout the County, and now the the State. I am certain you will want to join me in congratulating Kristine Cannon on her commitment to libraries, as librarian, citizen volunteer and Advisory Board President. cc: Kristine Cannon 480 Primrose Road - Burlingame, CA 94010-4083 - (415) 342-1038 - Fax (415) 342-1948 F �.r• s+- ti � �.--'.w. .. �HrlM I�dA.'^•"".+.. .• ,`�/hN {j \.:. J\::.. .x.•.'�:a�ti..,.N/I N\�i!:� ..x^ � nI� v':....-.�.. J /1i, :.....\� .Np•N\� f/r"'r 1. M\�' N/AN►:r. /i :unr: •q '�^�`...'i3�i .INi`\ '^x:91.^'--r�ii�._ wNN�.1Niir..,,,,.- �' Su ..�•g' .�-"_„w +NN!11 •.M .'.."..p _ r� ••�. pie-0r r.3 /.-.SW u3.`:'�• 1w. nm\,V,/ r, (7*".�.r.+'�w,- rsr r •.`�.��=�irw, `va'1•,C 3 p ~.. _':a� YrN � .� r �\ �� -�n•.•",/ t\- ��'�' t "�� �\ ` � ��,1.j�� " 111 ; � �/� �' u+ F � The California Library Services Board � - Presents this `w Certificate of Appreciation and Commendation to =4�F] ADVISORY BOARD PENINSULA LIBRARY SYSTEM AD WHEREAS, a flourishing free public library system u essential to the welfare L, of the People of California, and ,1 l Itb`� as - _ EAS, no free public library system can flourish without the ' commitment of citizen volunteers, and WHEREAS, volunteers from the Peninsula Library System have over the past � c ,1.,,„ \i; year extended their time and creative energies on behalf of the system =j= z:xl/iJl IM .:p: NOW TJ�TAUORE, BE IT UVOWN that the California Library Services Board extends its most heartfelt thanks and congratulations to the s �G Peninsula Library System Advisory Board for its supportive effort. Such volunteer service is not a luxury. It represents, rather, one of the ' • :mM— essential foundations of library service in California. In serving the 1 1. n. g ,�.. - ,r Peninsula Library System, the volunteers from the System Advisory Board have helped California renew and re-invent itself through library. 3' service President rive Officer California Library Services Board California Library Services Board �.•, 'y M) f November 10, 1994 _? j �� i,.=. `i/2 - � � •�/ �� �� .:� \� R�" Nz�.;itlt��„ � �- � .'7 '� �..�3. 'v.=9'M �I 'j �A.'^-�:,' ;,Nw au�..�\ :�� _ n• #-r--.Sw4 .�.#�_•�.N;v[,. w -fi �!�+�, � ..r aW.'i�m;"�"'i N/n� a ii,, j�, 1q::• •,� ,y 'vl�y _�;._ ,, `' .n ,� t•'"�"�' ;:ice � %N►w`. "�' Yr t1� .,v.. •r . CORRESPONDENCE D Activity Early Early 1995 Description Start Finish SPACE PLANNING t SPACE PLANNING BMITPRELIMINAR`YSPACEPLAN -22FEB95^ *SUBMIT PRELIMINARY SPACE PLAN REVtSEPRELIMINARYSPACEP - LAIT - -23FEB95--03MAR95-, mREVISE PRELIMINARY SPACE PLAN SUBMI77WAL SPACE_PLAT� 03MAR95 #SUBMIT FINAL SPACE PLAN CONTRACT, TURNOVER I *CITY COUNSEL MEETING AWARD�6NTRACT____ ___22FEB95_-- - - ' +AWARD CONTRACT SIGN-,FAB_fNS 22FES95-02JUN95 DESIGN,FAB&INSTALL TEMPORARY FACILITY PUNCH-LIST— @PUNCH LIST EFICTAL­OCCU _ Ul l *BENEFICIAL OCCUPANCY CITY SITEWORK,UTILITIES&SIGNAGE, PREPARATION BY CITY T EMPORARY-SITE D3APR95-07APFf95-I! TEMPORARY SITE SIGNAGE l -01VAY95"�=UN95__ INSTALL CITY UTILITY SERVICES I SIGN VGE-- ---1VUN95---%JUN95_ gEXTERIOR SIGNAGE -19JUN95-07JUC95_ MINTERIOR SIGNAGE SECURITY SYSTEM !RESEARCH&DEFINE SECURITY SYSTEM GECURITY-SYSTE 27MAR95-1-4APR I MSECURITY SYSTEM R.F.P. SECURTTYSYSTEM MATERIAL- i7APF W 05MAY9�'i _SECURITY SYSTEM MATERIAL PROCUREMENT NSTACEECY SURITSYSTEM- - - -08MAY95-1-9MAY9 ; =INSTALL SECURITY SYSTEM TELEPHONE&DATA SYSTEMS RESEARCH&DEFINE TELEPHONE&DATA TELEPHONE 7MAR95-14APR9 MTELEPHONE&DATA R.F.P. TELEPFIONE-&DAT-AWFATERTAL 17APR95--`05MAY9 MTELEPHONE&DATA MATERIAL PROCUREMENT TALL TECFPFONE DATI�S 8MAY919101AY9 =INSTALL TELEPHONE&DATA SYSTEMS BOOKS RESEARCH&DEFINE SHELVING&BOOK RELO -SHELVING 1-B6OK-RELO--8 STORAGE-RSP.--27NTAR95 2-TAPR�! SHELVING&BOOK RELO&STORAGE R.F.P. TRIMCOT LECTFON-FOR-STORAGI�-- '03ARR95`--02JUN95 TRIM COLLECTION FOR STORAGE SHELVINGFABRICATION- 24APR95-�9JUN95_ SHELVING FABRICATION FURNITURE RESEARCH FURNITURE,MOVERS&STORAGE 17FURNTURI`NTOVERS&,STOI�AGE}�l`F2�APR95-:19MAY95� FURNITURE,MOVERS&STORAGE R.F.P. • • WINSTALL SHELVING FRAMES [RELD-PHO'NES,-COMPUTER5-&-1300K---- ELOCATE_MST111G SHELVESi7JIIC95�04AUG9 MRELOCATE EXISTING SHELVES ELOCATESTAFF- ____ 1TJUC95 -'2f_JUL9 IRELOCATE STAFF ____-17JUL95 --21JUL9 lRELO PHONES,COMPUTERS&BOOK SECURITY ELDCATE�011ECTT0 17JUC95 i1AOG9 RELOCATE COLLECTION STORE COLLECTION -"17JUL95--1_TAUG9 STORE COLLECTION RELOCATE FURNITURE DESKS�PARTMONS,r17JUL95--21JUL9 (RELOCATE FURNITURE,DESKS&PARTITIONS —STORE—FURNITURE--- 4JUC95_-fTAUG MSTORE FURNITURE *TEMPORARY FACILITY OPEN TO THE PUBLIC MAIRLIBRAR`TAVAILABLETO-BTDDERS —T4AUG95 "15SEP AMAIN LIBRARY AVAILABLE TO BIDDERS FOUNDATIONTUND RAISER ---18SEP95 -29SEP957 MFOUNDATION FUND RAISER BUILDING PREP&SALVAGE- -18SEP95 -270CT95-1 gIIIIIIIIIIIIIIIIIIIIIIIlBUILDING PREP&SALVAGE Protect Start 06FEBSS Early Bar BURL Shest 1 0l I RICHARD SAMPSON ASSOCIATES,INC. Pro)sct Finish 270CT95 -Progre..ear CITY OF BURLINGAME Data Date 06FEB95 Activity 0.1. 17FEBSS MAIN LIBRARY PROJECT - 1 r- TEMPORARY FACILITY (c)Primavera Primavera Systems.Inc.