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HomeMy WebLinkAboutReso - CC - 083-2014RESOLUTION NO. 83-2014 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING THE NAMING OF THE LIBRARY'S TEEN ROOM, HOEFER TEEN ROOM, IN RECOGNITION OF MELANIE AND KURT HOEFER'S DONATION OF $100,000 TOWARDS THE LIBRARY'S $1 MILLION CAPITAL CAMPAIGN, OUR LIBRARY OUR FUTURE WHEREAS, the Burlingame Public Library's Millennium Project is a $3.5 million dollar project; and WHEREAS, the Council has allocated $2.5 million towards the project; and WHEREAS, the Council has charged the Library Board of Trustees and the Burlingame Library Foundation to raise the additional $1 million; and WHEREAS, the capital campaign, Our Library Our Future, has raised $660,000 of the $1 million; and WHEREAS, the capital campaign committee has developed several levels of naming opportunities for significant donations; and WHEREAS, the Library Board of Trustees, on August 19, 2014, unanimously approved naming the Library's Teen Room, Hoefer Teen Room, in recognition of the family's donation to the Our Library Our Future campaign, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME RESOLVES AS FOLLOWS: The City Council hereby approves the naming of the Library's Teen Room, the Hoefer Teen Room, in recognition of Melanie and Kurt Hoefer's $100,000 pledge towards the Library's capital campaign. I, Mary Ellen Kearney, City Clerk of th Resolution was introduced at a regular meetir 2014, and was adopted thereafter by the following vore: AYES: Councilmembers: NOES: Councilmembers: NONE ,DEAL,KEIGHRAN,NAGEL,ORTIZ ABSENT: Councilmembers: NONE Mary Elled Kearney, City Clerk the foregoing if September, Burlingame Library Foundation Our Library—Our Future Capital Campaign Naming Opportunities Policy Name and mission of the organizing bod Burlingame Library Foundation The Burlingame Library Foundation seeks to preserve and enhance the Burlingame Library's vibrant role in enriching a community of lifelong learners. We accomplish our mission by raising funds to supplement city library support. Purpose of the campaign To provide $1 million of the needed $3.5 million for the Millennium Project. The Project includes a new Tech/Media Lab, Meeting Room, Group Study Rooms, Cafe, Foundation Book Store, expanded Teen Room, and a digital check-in system. Expected term of the campaign The fundraising campaign will run through the end of 2015 with final recognition occurring in 2015 when the funds have been raised and the Project is completed. Plan for naming recognition The Burlingame Library Board of Trustees authorizes the Burlingame Library Foundation to develop a naming opportunities component of the Capital Campaign. Gifts of $100,000 or more will be given a naming recognition opportunity on a room in the Library. Gifts of $25,000 or more will be given an opportunity to be recognized on a donor plaque at the Library. Gifts of $1,000 or more will be recognized on the Library s new Donor Wall in the foyer of the Library. Approval of naming The Library Board of Trustees must agree to accept any gift and approve the wording, where recognition is a condition of the donation. Major donations that name a room within the Library must also be approved by City Council. See attached Major Donor Naming Opportunities. Maintenance/replacement of naming recognition items There will be a donor wall placed at the front of the Library at the end of the campaign. This will be designed to require minimal maintenance. To the extent that there is some unusual expense associated with maintenance or replacement, the Foundation will bear that cost. Major Donor Naming Opportunities Four Tiers A — First Tier -- $200,000 ++ Historic Reading Room B — Second Tier -- $100,000 ++ New Technology Lab, Reconfigured Teen Room C — Third Tier --- $50,000 ++ D — Fourth Tier -- $25,000 ++ revised 6/15/2014 Historic Conference Room New Large Meeting Room on Upper Level Terrace on Upper Level Main Lobby/Marketplace on Main Level New Library Bookstore New Library Cafe Fiction Mystery Biography Four Study Rooms —two on Main Level and two on Lower Level CITY OF BURLINGAME COMMUNITY RECOGNITION POLICY a Adopted by Council - October 18, 2004 I. In order to honor those who have made significant contributions to our Community, this policy of Community Recognition is established. II. For the purposes of this policy, examples of a FACILITY include City buildings and parks; examples of COMPONENTS include rooms inside of buildings, playgrounds and ballfrelds. FACILITIES shall be named after their geographical locations or historical names and shall not be renamed to recognize individuals, groups or donors (hereinafter "individuals'). COMPONENTS of facilities may be named to recognize individuals, as listed below. III. It is the intent of this policy to prohibit, except under extraordinary circumstances with a 5-0 vote of the City Council, the following types of recognition: A. Names of streets that have existing homes or businesses using the street name in their address; B. Naming of either FACILITIES or COMPONENTS after corporate entities. IV. Under extraordinary circumstances that would cast a negative image upon the City, any of the City recognitions may be revoked at the discretion of the City Council. V. TYPES OF AWARDS A. COMPONENTS - Unnamed COMPONENTS may be named to honor individuals for their service to the community. An example would be: Smith Field at Bayside Park. The naming of a COMPONENT for an individual will be a permanent honor. 1. Criteria - For a City COMPONENT to be named in honor of an individual, the individual must have demonstrated or performed the following: a. Thirty (30) or more years of service to the community b. Had a positive impact on the lives of Burlingame individuals C. Been considered an appropriate role model d. Made a significant contribution to the community (examples below) (1) Created opportunities for the community through new facilities or programs (2) Made a significant impact on the continuation and/or enhancement of established community programs C. Served multiple community programs and touched many lives 2. Nomination a. Individuals need to be nominated by at least two established community organizations. b. Nomination submissions should include a list of contributions and written recommendations from community members. Supporting documentation, such as newspaper articles or minutes of City meetings, is encouraged. C. Nominations should be submitted to the City Manager's Office, where they will be held until the Selection Committee meets. The City Manager will act as the custodian of the Community Recognition Process. Selection a. The City Commission whose sphere of influence is most closely associated with the facility in question will review nominations. For example, the Parks & Recreation Commission will review nominations regarding park facilities; the Library Board will review nominations regarding library rooms, etc. Commissions will consider the criteria above, including written nominations and supporting documentation, and will conduct a public hearing before making a recommendation to the City Council. b. The City Council will take Commission recommendations into account and conduct a public hearing before making a final decision. At least four (4) members of the City Council must vote affirmatively in order to approve this recognition. C. The City Manager will notify individuals who have been approved for recognition by the City Council and will arrange for a Recognition Ceremony. If the individual is deceased, that person's family will be notified. 4. Recognition tion Recognition will be made either at a City Council meeting or at a special ceremony at the site of the facility to be renamed. B. Walls of Fame - Recognizing that few individuals, though deserving of significant recognition for their service to the community, are likely to qualify to have a COMPONENT named in their honor, a community Walk of Fame will be established. The Walk of Fame will be a permanent honor, consisting of a marker describing the honoree's accomplishments, placed along a selected pathway. 1. Criteria - For a Walk of Fame marker to be dedicated, the individual must have demonstrated or performed the following: a. Ten (10) or more years of service to the community b. Had a positive impact on the lives of Burlingame individuals C. Been considered an appropriate role model d. Made a significant contribution to the community by (1) Creating opportunities for the community through new facilities or programs; and/or (2) Making a significant impact on the continuation and/or enhancement of established community programs 2. Nomination a. On an annual basis, nomination forms will be submitted to community organizations and placed in public facilities. b. Nominations must be endorsed and submitted by at least one (1) established community organization. C. Each community organization will be limited to one (1) nomination per year. d. Nomination submissions should include a list of contributions and written recommendations from community members. Supporting documentation, such as newspaper articles or minutes of City meetings, is encouraged. e. Nominations should be submitted to the City Manager's Office, where they will be held until the Selection Committee meets. The City Manager will act as the custodian of the Community Recognition Process. 3. Selection a. The Selection Committee will be formed each year, consisting of two (2) representatives from each City Commission. The representatives will be selected by each Commission's Chairperson. b. The Selection Committee will consider the criteria above, including written nominations and supporting documentation, and will conduct a public hearing before making a recommendation to the City Council. C. The City Council will take the Selection Committee's recommendations into account and will conduct a public hearing before making a final decision. Three (3) affirmative votes of the City Council are necessary for nominees to be recognized on the Walk of Fame. d. The Selection Committee will limit the number of inductees to the Walk of Fame to no more than four (4) in any one year. e. The City Manager will notify individuals who have been approved for recognition by the City Council and will arrange for a Recognition Ceremony. If the individual is deceased, that person's family will be notified. 4. Annual Timeline a. May — Applications are solicited from recognized community organizations b. August—Nomination deadline C. September— Selection Committee makes recommendations and Council votes on them d. October — Recognition Ceremony 5. Recognition Ceremony The City Manager's office will arrange for a Recognition Ceremony to honor those added to the Walk of Fame. C. One -Time Donations - The City of Burlingame may occasionally wish to acknowledge one-time donations of property or funds. Criteria a. Special consideration may be given to those who greatly assist capital projects by making a significant donation of: (1) Land or a facility to be used by the City; or (2) Funds that enable the City to purchase/develop land or a facility. b. Consideration may range from placing a plaque of recognition to the naming of a component of a facility. 2. Nomination A written request for recognition of a one-time contribution may be made by the donor or by the City Department Head directly in charge of the capital project. Requests will be forwarded directly to the City Manager's office. 3. Approval a. The City Commission whose sphere of influence is most closely associated with the facility in question and the City Council must agree to accept any gift where recognition is a condition of donation. b. Public hearings need to be held by both the City Commission and the City Council prior to approval by either body. At least four (4) members of the City Council must vote affirmatively in order to approve this recognition. C. Other than the above recognition, donors will not be offered, nor will they receive any privileges or consideration by the City other than those offered to all community members. d. In determining whether to accept the contribution, the City Commission and City Council must consider any ongoing maintenance costs that may be incurred by the City. 4. Timeline a. After a written proposal is received by the City, final approval by the City Council shall not be made for at least three (3) months. During that period, the City Commission will conduct a public hearing and will make recommendations to Council. Another public hearing before the City Council will be held at the end of the three-month period. b. If recognition is a condition of the donation, approvals must be made prior to final acceptance of the donation. 5. Recognition Recognition will be given during the dedication ceremonies of the facility or project.