HomeMy WebLinkAboutReso - CC - 033-2014RESOLUTION NO. 33-2014
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A
SECOND AMENDMENT TO THE AGREEMENT WITH TURBO DATA
SYSTEMS, INC. FOR PARKING CITATION PROCESSING AND
ADJUDICATION SERVICES, EXTENDING THE AGREEMENT FOR ONE
ADDITIONAL YEAR
WHEREAS, in September 2006, the City Council authorized the City Manager
to execute a contract with Turbo Data Systems, Inc. for parking citation processing and
adjudication services for an initial period of five (5) years with the option to extend the
agreement for an additional three (3) years; and
WHEREAS, in June 2011, the City Council authorized the City Manager to the
option to extend the agreement for an additional three (3) years; and
WHEREAS, the current contract will therefore expire on July 1, 2014, and
WHEREAS, since 1999, Turbo Data Systems, Inc. has been processing the
parking citations for 29 jurisdictions in San Mateo County which issue parking citations;
said services include citation processing, collection by mail, phone or web site, multiple
reminder notices, placing of DMV holds, administrative adjudication services and
optional advanced collection efforts; and
WHEREAS, as the lead agency for the upcoming Request for Proposals process
for parking citation processing and related services, the County of San Mateo has
recommended a one-year extension of the existing Agreement with turbo Data Systems,
Inc. in order to allow adequate time to conduct a fair and thorough RFP process to
transition to anew vendor should that be the result of the RFP process; and
WHEREAS, Turbo Data has agreed to reduce certain costs for processing of
parking citations as shown in the revised Exhibit A to the Agreement during the one-year
extension period; and
WHEREAS, the City of Burlingame desires to extend the Agreement for one
additional year, through June 30, 2015, and take advantage of the reduced processing
fees;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
BURLINGAME DOES HEREBY RESOLVE AND ORDER AS FOLLOWS:
The City Council of the City of Burlingame approves the attached second amendment
to the agreement with Turbo Data Systems, Inc., and authorizes the City Manager to
execute that agreement.
M' ha 1 Brownrig ayor
I, Mary Ellen Kearney, City Clerk of the City of Burlingame, do hereby certify
that the foregoing resolution was introduced at a regular meeting of the City Council
held on the 5t' day of May, 2014, and was adopted thereafter by the following vote:
AYES: Councilmembers: BROWNRIGG, DEAL,KEIGHRAN,NAGEL,ORTIZ
NOES: Councilmembers: NODE
ABSENT: Councilmembers: NONE
Mary Ell n Kearne ,City Clerk
SECOND AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES -
PARKING CITATION PROCESSING AND ADJUDICATION
BETWEEN THE CITY OF BURLINGAME AND TURBO DATA SYSTEMS, INC.
THIS SECOND AMENDMENT to the existing Agreement, originally entered into September
27, 2006, is made and entered into this _ day of 12014, by and between the CITY OF
BURLINGAME, a municipal corporation hereafter called "CITY," and TURBO DATA
SYSTEMS, INC., a California corporation, hereafter called "CONTRACTOR".
WITNESSETH:
WHEREAS, on September 27, 2006, the parties entered into an Agreement (Resolution No. 27-
2006) for provision of citation processing and adjudication of parking citations, for a term
commencing July 1, 2006 through June 30, 2011; and
WHEREAS, the Agreement contained the option and the parties exercised the option to extend
the AGREEMENT as allowed for in Section 2 TERM of the original AGREEMENT for an
additional three years, through June 30, 2014 (Resolution No. 41-2011), and
WHEREAS, the parties now desire to do the following:
1. Extend the current AGREEMENT for an additional one (1) year; and
2. Amend Exhibit A of the AGREEMENT to update the current fees being charged
effective July 1, 2014, and reducing the fee to process an electronic citation entered
within 48 hours from $1.28 per citation to $1.20 per citation and reduce the fee to process
manual citations and automated citations entered after 48 hours from $1.40 per citation to
$1.35 per citation, all other fees and charges to remain unchanged.
NOW, THEREFORE, the parties agree to amend the AGREEMENT as follows:
SECTION 1. Section 2 of the AGREEMENT, entitled "TERM" shall be amended to read as
follows:
2. TERM. Subject to compliance with all terms and conditions, the term of this
Agreement shall be from June 30, 2014 through June 30, 2015.
SECTION 2. Exhibit A: Scope of Work and Compensation shall be replaced with a new Exhibit
A, attached hereto and incorporated herein, defining the current fees being charged for the
existing agreement and modifying the following:
Per Citation/Processing Fee - Electronic (entered within 48 hours) $1.20
Per Citation/Processing Fee - Electronic (entered after 48 hours) $1.35
Per Citation/Processing Fee - Hand Written $1.35
SECTION 3. This Second Amendment is hereby incorporated and made part of the original
Agreement and subject to all provisions therein. All of the terms and conditions of the original
AGREEMENT, except those specifically modified and amended herein, shall remain in full
force and effect.
IN WITNESS WHEREOF, the parties hereto, by their duly authorized representatives,
have affixed their hands.
G''t⢠"1.110116301301
Kathleen Kane
City Attorney
CITY OF BURLINGAME
By:
Lisa K. Goldman
City Manager
Date:
TURBO DATA SYSTEMS, INC.
a California corporation
Roberta J. Rosen
President
AGREEMENT FOR PROFESSIONAL SERVICES â
PARKING CITATION PROCESSING AND ADJUDICATION
EXHIBIT A - SCOPE OF WORK AND COMPENSATION â
REVISED EFFECTIVE JULY 1, 2014
TDS will provide Parking Citation and Processing Services, including independent subcontracted
adjudication services, as outlined in this Scope of Work, which includes the Request for
Proposals To Provide Parking Citation Processing and Payment Services For the San Mateo
County Cities, and the Proposal To Provide Parking Citation Processing and Payment Services
For the San Mateo County Cities submitted by TDS and dated March 9, 2006, both of which are
hereby incorporated herein by reference as if set out in full as the Scope of Work and
Compensation for TDS.
Fee Schedule
Per Citation/Processing Fee - Electronic (entered within 48 hrs) $1.20
Per Citation/Processing Fee - Electronic (entered after 48 hours) $1.35
Per Citation/Processing Fee - Hand Written $1.35
Out of State Processing
Paid Off Windshield Notice
No additional charge
Additional Processing Required
% of collections
25%
Administrative Adjudication Processing -
price per citation entering the process
$3.75
Administrative Hearings
$20
Reminder Notices
per notice mailed
$0.72
Final Notices, DMV Hold Letters, and Other Mailings
$0.72
Credit Card by Phone and Internet
Cost to COUNTY
no charge
Credit Card by Phone and Internet
Cost to Public
$3.95
Online System Access - COUNTY Persomiel
1st workstation
no charge
Per month for additional stations
$40
Online System Access - Public
no charge
Parking Information Portal and Online Reporting Access
no charge
Other Fees:
Advanced Collections
25% of collected
Interagency Offset Program (through FTB):
Charge for Notice
to be determined
Social Security Lookup
to be determined
Collected Revenue
to be determined
If postal rates change during the tetra of the Agreement, the compensation to Contractor shall be
adjusted effective the same day as the postal rate increase by the same amount as the change in
postage. This will affect the per notice prices of all services as well as the Administrative
Adjudication Pricing. The formula for determining the amount to be added to the charge for
each citation entering the Administrative Adjudication Process shall be:
Number of letters sent in the Adjudication Process
for the previous three months
X Change in Postal Rate
Number of individual citations for which
those letters were sent, i.e., volume of appeals
Should Customer require a performance bond, TDS will prepay such cost and Customer will
reimburse TDS within 15 days upon proof of coverage and payment by TDS.