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HomeMy WebLinkAboutAgenda Packet - TSP - 2008.02.211. CALL TO ORDER AGENDA February 21, 2008 7:00 p.m. = Council Chambers 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. ACKNOWLEDGMENTS 5. APPROVAL OF MINUTES —January 17, 2008 6. PUBLIC COMMENTS Persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Commission. The Ralph M. Brown Act (the State -Local Agency Open Meeting Law) prohibits the Commission from acting on any matter that is not on the agenda. Speakers are requested to fill out a "Request To Speak" card located on the table by the door and hand it to staff. The Commission Chairperson may limit speakers to three minutes each. 7. CURRENT BUSINESS 7.1 Commission Procedures Policy 8. STAFF REPORTS 8.1 Traffic Engineer's Report 8.1.1 TDA 08/09 Grant Application —Verbal Update 8.1 .2 Neighborhood Speed Watch Program —Update 8.2Traffic Sergeant's Report 8.2.1 Residential Permit Parking Program —Verbal Update 9. COMMUNICATIONS Report by Staff or Commissioners of citizen concerns or complaints regarding traffic, safety and parking issues that are within the Commission's jurisdiction. 10. COMMISSION &COMMITTEE REPORTS 10.1 Burlingame Bicycle/Pedestrian Advisory Committee 10.2 Miscellaneous Report s 11. ADJOURNMENT MINUTES -ITEM 5 CALIFORNIA 94010-3997 vmburlingame.org TRAFFIC, SAFETY AND PARKING COMMISSION Meeting Minutes - Unapproved Thursday, January 17, 2008 Commissioners Present: Commissioners Absent: Dan Conway, Chair Mike Bohnert, Vice Chair Mark Noworolski Stephen Warden Jerry McDonnell Staff Present: Augustine Chou, Traffic Engineer, Public Works Sgt. Dean Williams, Police Department Joanne Louie, Administrative Secretary, Public Works Visitors: Pat Giorni, 1445 Balboa Avenue Farris Horak, 1332 Edgehill Drive Rudy Horak, 1332 Edgehill Drive Pat Gray, 1616 Adeline Drive 1. CALL TO ORDER. 7:05 p.m. 2. PLEDGE OF ALLEGIANCE TO THE FLAG. 3. ROLL CALL. 4 of 5 Commissioners present. 4. Acknowledgements None. 5. APPROVAL OF MINUTES - Motion: To accept the minutes of December 13, 2007 as submitted. M/S/C: Warden, Bohnert ; 4/0/1 (McDonnell -absent) 6. PUBLIC COMMENTS Pat Gray requested that TSPC not support the repeal of the Overnight Parking Ordinance that has been on the books since 1936. Ms. Gray expressed that having the ordinance if enforced would result in safer streets by reducing the number of cars parked on the street. Pat Giorni stated that the Overnight Parking item that is going before Council on January 22" d is not a public hearing. However, comments can be made during the Public Comment period. Farris Horak thanked Is Chou for the LED lights and markers on Broadway and also for drafting the Commission Procedural Policy. Pat Giorni stated that there are a lot of construction/debris dumpsters placed on the streets and requested that TSPC and Planning Commission coordinate to keep these dumpsters on the property, as opposed to the street. Mr. Chou replied that he would coordinate Public Works staff to make sure that a review comment is added specifying "location of dumpster" be part of the plan review process. 7. CURRENT BUSINESS 7.1 Commission Procedures Policy Mr. Chou presented a draft document of the Commission Procedural Policy and recommended ongoing discussions to create a final draft. Chair Conway suggested a discussion on the process and proposed that this occur over the next two meetings. Commissioner Warden felt it could be accomplished in one meeting and noted a correction needed on page 2, section III -A referencing the time and places of meetings. 8. STAFF REPORTS 8.1 Traffic Engineer's Report 8.1.1 Broadway/Paloma Avenue Crosswalk —Verbal Update r. Chou reported that there have been missi Mng signs and placards from the new LED crosswalk installation at Broadway &Paloma Avenue. He said that the disappearances have been attributed to theft. 8.1.2 Traffic, Safety &Parking Seminar Series —Verbal Update Or. Chou reported that February 7, 2008 has been confirmed with Kimley-Horn Associations as the first seminar date for the technology series. He added that this seminar would be held in the Lane Room at 7:00 pm. Discussion occurred as .to the role of TSPC as the sponsor of these seminars. Mr. Chou said that. he would be presenting the consultants and letting them conduct the presentation. He also said that he would be available to answer questions specific to Burlingame. Chair Conway stated that the first seminar be General Information and the second be Parking Technology and save the topic of Citizen Enforcement for a future seminar or official TSPC meeting. 8. 1.3 TDA 08/09 Grant Application —Verbal Update Mr. Chou reported that a grant application was submitted for bicycle maps. Mr. Chou stated that we should know the results of the application in March. Commissioner Warden once again suggested that a LED crosswalk be looked at for the crosswalks on Burlingame Avenue at Park Road and that perhaps a committee be formed to address this matter. 8.2 Traffic Sergeant's Report 8.2.1 Residential Permit Parking Program —Verbal Update Sergeant Williams reported that they will be presenting the staff's recommendation to Council on February 4, 2008 for a Residential Permit Pilot Program. A special meeting will be held on January 23, 2008 at the Rec Center to receive public comment on this matter. Sergeant Williams reported that they will be presenting the staff's recommendation to Council on January 22, 2008 to repeal the Overnight Parking Ordinance. Sergeant Williams stated that other surrounding cities still have this ordinance, however, only one city, Menlo Park, enforces this ordinance at a cost of $75,000. 9. COMMUNICATIONS Commissioner Warden reported that for that past couple of months vehicles have been observed parked in the crosswalk of Acacia Drive and Oak Grove Avenue. Commissioner Warden reported that California Drive and Oak Grove Avenue used to have two distinct separates lanes and needs to be restriped as near misses have occurred at this intersection. Commission Warden stated that a cargo container was still parked on Edgehill Drive. He said that it now a new year and their permit should have expired. He added that efforts should be made to get this shipping container off the street. Chair Conway inquired of Mr. Chou in regards to follow-up on the Black Sea Gallery signs. Mr. Chou replied that this matter was referred to the City Attorney and Code Enforcement and has not received a response. Commissioner Warden reported that a Nor Cal sign has been the City parking lot next to the Caltrain lot. Mr. Chou stated remove the sign form City property. 10. COMMISSION &COMMITTEE REPORTS 10.1 Burlingame Bicycle/Pedestrian Advisory Committee Placed on California Drive at that they would be notified to Commissioner Noworolski reiterated that a TDA grant was submitted for bike maps and reported that a bike rack unveiling is planned for 2nd quarter for the rack installation on Burlingame Avenue. Mr. Chou reported that the committee is also trying to formulate what applications) to submit this December. 10.2 Miscellaneous Reports None. 11. ADJOURNMENT Meeting adjourned at 7:47 p.m. The City of Burlingame CALIFORNIA 94010-3997 www.burlingame.org TRAFFIC, SAFETY AND PARKING COMMISSION Meeting Minutes - Unapproved Thursday, January 17, 2008 Commissioners Present Commissioners Absent: Dan Conway, Chair Mike Bohnert, Vice Chair Mark Noworolski Stephen Warden Jerry McDonnell Staff Present: Augustine Chou, Traffic Engineer, Public Works Sgt. Dean Williams, Police Department Joanne Louie, Administrative Secretary, Public Works Visitors: Pat Giorni, 1445 Balboa Avenue Farris Horak, 1332 Edgehill Drive Rudy Horak, 1332 Edgehill Drive Pat Gray, 1616 Adeline Drive 1. CALL TO ORDER. 7:05 p.m. 2. PLEDGE OF ALLEGIANCE TO THE FLAG. 3. ROLL CALL. 4 of 5 Commissioners present. 4. Acknowledgements None. 5. APPROVAL OF MINUTES - Motion: To accept the minutes of December 13, 2007 as submitted. M/S/C: Warden, Bohnert; 4/0/1 (McDonnell -absent) 6. PUBLIC COMMENTS Pat Gray requested that TSPC not support the repeal of the Overnight Parking Ordinance that has been on the books since 1936. Ms. Gray expressed that having the ordinance if enforced would result in safer streets by reducing the number of cars parked on the street. 11 Pat Giorni stated that the 22nd is not a public hearing period. Overnight Parking item that is going before Council on January However, comments can be made during the Public Comment Farris Horak thanked Mr. Chou for the LED lights Cl"d markers on Broadway and also for drafting the Commission Procedural Policy. Pat Giorni stated that there are a lot of construction/debris dumpsters placed on the streets and requested that TSPC and Planning Commission coordinate to keep these dumpsters on the property, as opposed to the street. Mr. Chou replied that he would coordinate Public Works staff to make sure that a review comment is added specifying "location of dumpster" be part of the plan review process. CURRENT BUSINESS 7.1 Commission Procedures Policy Mr. Chou. presented a draft document of the Commission Procedural Policy and recommended ongoing discussions to create a final draft. Chair Conway suggested a discussion on the process and proposed that this occur over the next two meetings. Commissioner Warden felt it could be accomplished in one meeting and noted a correction needed on page 2, section III -A referencing the time and places of meetings. 8. STAFF REPORTS 8.1 Traffic Engineer's Report 8.1.1 Broadway/Paloma Avenue Crosswalk —Verbal Update Mr. Chou report ed that there have been missing signs and placards from the new LED crosswalk installation at Broadway &Paloma Avenue. He said that the disappearances have been attributed to theft. 8.1 .2 Traffic, Safety &Parking Seminar Series —Verbal Update Or. Chou reported that February 7, 2008 has been confirmed with Kimley-Horn Associations as the first seminar date for the technology series. He added that this seminar would be held in the Lane Room at 7:00 pm. Discussion occurred as to the role of TSPC as the sponsor of these seminars. Mr. Chou said that he would be presenting the consultants and letting them conduct the N presentation Burlingame. He also said that he would be available to answer questions specific to Chair Conway stated that the first seminar be General Information and the second be Parking Technology and save the topic of Citizen Enforcement for a future seminar or official TSPC meeting. 8. 1.3 TDA 08/09 Grant Application —Verbal Update Mr. Chou reported that a grant application was submitted for bicycle maps. Mr. Chou stated that we should know the results of the application in March. Commissioner Warden once again suggested that a LED crosswalk be looked at for the crosswalks on Burlingame Avenue at Park Road and that perhaps a committee be formed to address this matter. 8.2 Traffic Sergeant's Report 8.2.1 Residential Permit Parking Program —Verbal Update Sergeant Williams reported that they will be presenting the staff's recommendation to Council on February 4, 2008 for a Residential Permit Pilot Program. A special meeting will be held on January 23, 2008 at the Rec Center to receive public comment on this matter. Sergeant Williams reported that they will be presenting the staff's recommendation to Council on January 22, 2008 to repeal the Overnight Parking Ordinance. Sergeant Williams stated that other surrounding cities still have this ordinance, however, only one city, Menlo Park, enforces this ordinance at a cost of $75,000. 9. COMMUNICATIONS Commissioner. Warden reported that for that past couple of months vehicles have been observed parked in the crosswalk of Acacia Drive and Oak Grove Avenue. Commissioner Warden reported that California Drive and Oak Grove Avenue used to have two distinct separates lanes and needs to be restriped as near misses have occurred at this intersection. Commission Warden stated that a cargo container was still parked on Edgehill Drive. He said that it now a new year and their permit should have expired. He added that efforts should be made to get this shipping container off the street. Chair Conway inquired of Mr. Chou in regards to follow-up on the Black Sea Gallery signs. Mr. Chou replied that this matter was referred to the City Attorney and Code Enforcement and has not received a response. K3 Commissioner Warden reported that a Nor Cal sign has been placed on California Drive at the City parking lot next to the Caltrain lot. Mr. Chou stated that they would be notified to remove the sign form City property. 10. COMMISSION &COMMITTEE REPORTS 10.1 Burlingame Bicycle/Pedestrian Advisory Committee Commissioner Noworolski reiterated that a TDA grant was submitted for bike maps and reported that a bike rack unveiling is planned for 2nd quarter for the rack installation on Burlingame Avenue. Mr. Chou reported that the committee is also trying to formulate what applications) to submit this December. 10.2 Miscellaneous Reports None. 11. ADJOURNMENT Meeting adjourned at 7:47 p.m. 0 TRAFFIC, SAFETY AND PARKING COMMISSION RULES OF PROCEDURES _ (Revision: 2/19/08) Purpose. A. Municipal Code. These Rules of�:��Procedure are ado Burlingame Municipal Code §3:;:'22, to guide proceed Commission. ....... .,,...,. B. Commission Authority,., and Duties. Commission's duty, undex Council, is to provide the�`:w discuss matters pertaining City of Burlingame. The source for the::.aublic to safety concer shall <:fa`a�e reco �;::UVhen so 1 ���������authority s`back to the rection and/ors, 'eral, public witli'� traffic,,;parking, pursuant to re the Traffic, Safety and Parking iscuss�`traffic i by the City hold public ;�ouncil. ific request from the City tizen's forum for which to ��� pedestrian safety in the ✓e as the City's first-line parking, and pedestrian Council, the Commission hearings and provide C. Staff A. uthonty :and 'Dunes:: The Public Works —Engineering and Police `� staff shall be �`� responsible 'for providing written staff reports to the Commisson;,when necessary. City staff is responsible for setting agenda ;., items, and will;.work''n.,:,coordination with the Chair to facilitate an effective �:�,;and productivemeeting. �,;�.. D. "Recommendations and Voting. Staff's role in each proceeding is to make a deterrrinatiorr����of action based on professional Engineering and Police evaluato;hs�'� The Commission's role is to either provide concurrence with the staff -``°recommendation, or a ruling of non -concurrence to the issues presented. If there is a conflict between the staff recommendation and the majority of the Commission, and Council action is necessary, a staff report may be submitted to Council on the difference in determination and non- concurrence. -1- Approved on II Officers. A. Offices. The Commission will have a Chair, and a Vice Chair. B. Term of office. Each officer of the Commission will serve for aone-year term and hold office until the officer's successor is rotated to the office, or the Commissioner's term as Commissioner ends, whichever occurs first. :�:K C. Election of officers. Officers will be elected a�:the��Commission's regular meeting in December of the previous year:The election order is as follows: .._ 1. Nomination and vote for Chai 2. Nomination and vote for Vice,C_hair. 3. A Commissioner eligible under th�is��sub'parf''�may decline to serve, in . �..;. which case another nomination may �be�made by the Commissioner. D. Vacancies. If an office becomes vacant during: the;;year, new nominations and elections shall be made as :provided in subp�a'rt (C) above at the next regular meeting of the C�ommisso'r-�`;fo.lJowing the occurrence of the vacancy. The persons elected to;� riew �offices'when such a vacancy occurs shall serve the=ba�lat�ce of the orae -year term�for the offices. e Chair the following duties: 1 Presides at,all meetings�of the Commission. �� 2 ��Signs correspondence on behalf of the Commission. 3. Represents the Commission before the City Council. �;, 4. Performs;other duties�necessary or customary to office of the Chair. F. ;;'Duties of the��Vice Chair. In the event of the absence, disability, or dsqualification'of the Chair to act as Chair, the Vice Chair performs the dufie's;:of the<:Chair. :. G. Absence-���of officers. If none of the two (2) elected officers are able to perForm� the duties of Chair because of absence, disability, or disqualification, the remaining Commissioners shall elect one of themselves to act as temporary Chair. H. Committees and subcommittees. The Commission, or the Chair with the authorization of the Commission, may create committees or subcommittees to study or advise the Commission on matters within the jurisdiction of the Commission. These committees or subcommittees may be composed of Commissioners or members of the public, or both, so long as fewer than a -2- Approved on 10/7/2002 quorum of the Commission serve on the committee or subcommittee. Such committees or subcommittees shall be advisory only to the Commission and shall direct all communications to only the Commission. III. Types and Places of Meetings A. Regular meetings. Regular meetings of the Commission shall be held on the second Thursday of each month at 7:00 p:�rn._.:, in the City Council Chambers of the City Hall. The Commissio:i'`�may cancel a regular meeting, or may schedule a regular meeting; atayd,ifferent date, time and/or place within the City. The Commission ,nay also::adjourn or continue a meeting to such date as the Commission. may deterrr,ine. :ti'. •:Y B. Special meetings. A special meeting°`�of the Commission; -may be held at a time and place within the City,..,as..may be;,determined �by-ti:�a.,vote of the Commission, through staff recommer%dation,, o;r:;by call of the Cf`air. IV. Quorum and Voting A. Quorum. Three Commissioners, a ,majority of 'the membership of the Commission, constitutes �`a;>,, quorufo.r.,,:,, purposes of conducting any business of the...,Commission However, a meeting may be continued to a new date;::and t;rpe;with less than a quorum present at a regular or special meeting of the Commmission. B. Vote required:.,. Unless>.otherwise.:required by State law, official action of the Commission requires�`�the affirmative vote of a majority the Commissioners �� present, yand riever,.less than`�three (3). Abstentions and disqualifications do not co'unt_,as affirmative votes. Eligibility to`vgte. A;:Commissioner shall be eligible to vote on approval of ,meeting minutes though the Commissioner was absent from a prior hearing oiah.e same ,matter if the Commissioner has listened to the audiotape or if ava`l;able, the��wideotape of that prior hearing. A Commissioner is eligible to ..�;,: vote �ofa<�procedural matter or legislative recommendation regardless of the Commissioner's attendance at a prior discussion or hearing, without having' listened to a tape of the prior proceeding, and to vote at an administrative hearing even though the Commissioner was absent from a prior study session without having listened to a tape of the prior study session. D. Manner of voting. Votes may be taken by voice vote or roll call at the discretion of the Chair. Any Commissioner may request a roll call vote, which shall then be taken. No votes shall be by secret ballot. -3- Approved on E. Effect of a tie vote. A tie vote defeats a motion. Unless a subsequent motion is made and adopted, a tie vote before the Commission means a denial of the request. When acting on a recommendation to the Council on legislation, the Commission may forward the results of its discussion to the Council, even though the Commission was unable to reach a majority vote on a specific recommendation. V. Order of business A. Regular meeting. The usual order of busi Commission will be: 1. Call to Order. 2. Pledge of Allegiance. 3. Roll Call. 4. Acknowledgem 5. Approval of Minutes. ��:.. -:: 6. Public Comments (for ite`rT :;,. :;k; 7. Current Bus'in'ess (action). 8. Staff Rep, 9. C.q�mmuni 10. Commis 1.1,, Adjournm B. Special., meet Iimitedfo:;a ��fe those ite"ms. regular meeting of the on the meeting agenda). Engineer and Traffic Sergeant. ittee Reports �s. Special meetings of the Commission will usually be agenda items, and the agendas will be developed around C. Change in agenda order. With the majority consent of the Commission, the Chair may change the order of any agenda item for the convenience of the public or the Commission. -4- Approved on VI. Public hearing process A. Order. The following process will usually be followed on items set for public hearing: 1. Chair will call the item for hearing. If the hearing procedure has not already been described by the Chair at that meeting, the Chair will tell the audience what the general procedure for the:h.earing will be. 2. Any Commissioners with a potential conflcfiof. interest will declare the potential conflict and disqualify themselves���from participation. Any Commissioners who have visited the s'�ite of the``ssue or received any information outside the record will state•,tfi`at information. 3. City staff will present a repo,r::t;on the matter and respori�d;ao:.questions from the Commission, and the Co;mmissioimay indicate any aspects of the issue on which the Commisson'�:woald like additional�'nformation or comments. 4. Any interested person frq.m ;the public, if zany.will present any additional information or testimon;y,. not provided in the staff report, respond to the staff report, and respond;,to questions from the Commission. Any other interested ;:persons are encouraged nofi��to repeat testimony that has already been presented. If a person wants to simply affirm that he or she,agrees witfa previous speaker, the person should do so. 5. The Ciarr,will_close�:the public`hearing. `'� 6 The Commission will discuss the issue and take such action as may be appropriate. B _::.:.,Deferral to Chair. Allcomments and questions by both Commissioners and -:-the audience`are directed to and through the Chair. C. Ide'rtfi"cation<of persons giving evidence. All persons giving testimony shall identfyth�emselves by name and address. D. Time limitations. The Chair may limit the time for presentation of testimony by each person, and in any event, it is expected that no person shall testify longer than five (5) minutes. However, the Chair may extend this time period if the person is making a combined presentation on behalf of a large number of persons. E. M, ultiple appearances. Except for the interested person and responses by staff, no person shall be allowed to testify more than once during a hearing unless the Chair determines that the person's second testimony will -5- Approved on provide vital information to the Commission that has not already been presented. F. Effect of hearing closure. After closure of the public hearing, the Commission will not receive any additional evidence unless the hearing is reopened by the Chair with the consent or vote of the Commission. However, the Commission may ask the interested persons for consent to specific conditions on the issue or for clarification by the staff without reopening the public hearing. ,.., , . G. Control of proceedings. The Chair may directai;y,:speaker to end or move on with testimony if the testimony is repetitiue��of��matters already presented or is irrelevant to the application before the�Gommsso:n., H. Decorum. Hearings before the Commission are held uide� informal rules of evidence and are intended to.:=promote the interests of`��te.,,.community. Personal attacks and attempts to intinnidate citizens, whethee'applicants or interested citizens, are strongly discoi�rraged�and�will be ruled out -of -order. I. Deliberations. Commissioners shall not resch;..any conclusion on an issue before the close of the :'public hearing. �'� The:: determination of the Commission is to be based. on the record preseri#ed to the Commission as well as the Commissioners'�::exper;e'ce.�and knowledge of the community. Commissioners,, are respons,ble;:for ma"ki`ng:=their best efforts to articulate. :�; the reasons �for:.�;their deterrniriation are��`�discussed on the record and ��;.. findinas�:�made as��ascussed below. VII. Subm�sston..of written matersals A'��. Written'�submission;��:enco,,uraged. Interested persons are encouraged to submit written,, matenals�'`for Commission consideration prior to the public �`�;�: hearing on tfieitem .:This saves time at the hearing and better focuses the `'����dscussion an;dtestimony. B. Time%mess.,-,:�-�'`In order to be included in the packet provided to the Commssor�� before the hearing, written materials must be provided to the Traffic ,Engineer or the Traffic Sergeant no later than ten (10) days before the public hearing. C. Late submission. Written materials may also be presented to the Traffic Engineer or Traffic Sergeant for Commission consideration at a later time up to the close of the public hearing. D. Number of copies if submitted late. If written material is provided, the presenter is expected to provide at least seven (7) copies so that each commissioner and staff will each have a copy. -6- Approved on E. Retention of submittals. Photographs, diagrams, letters, and petitions required to be left with the City staff for record purposes and will not be returned. VIII. Receipt of information outside the public proceeding A. Site visits. It is expected that Commissioners will,;;u_sit the site of an issue or request on an individual basis. Although,,xrof expected or required, individual commissioners may discuss or meet��wth the interested persons, but in no event shall any commissioner;>comi��f:`::to a particular vote or decision before the close of the public hear°ngs ori'`�fat:.item. It is important <,� to remember that Commissioners are��'responsible fo`r:ensuring the actual integrity of the process and the public's confidence in tha`f�process by being even-handed to all interested persons. ��,, `"������;:. B. Disclosure. Any discussion with ��'a�iy.:;nterested persons shall be summarized by the individual commissioners prior to the staff report on the item. .w.. IX. Findings ti.: A. Generally::: Fmd�ngs are the means by wf�ich the statutory and ordinance requirements are�tied to the specific facts of an issue. Interested persons are expected to provide the Com;mtssion with proposed findings that justify ..,. the concurrence of a request or an'issue under relevant law and policy. B ' Moti�or�s ..ln m�akmg motions for concurrence or denial, Commissioners may incorporate the�;:.findings outlined in the staff reports and proposed findings offered by the ii'terested persons, as well as articulating their own ;,;;.findings that allow the City Council and the public to understand how the `-` -decision was reached. C. Additional preparation. If the complexity or breadth of a particular applicafcn>�`requires extensive findings, the Commission may request staff to prepare written findings in accordance with Commission discussion for review'and possible adoption at a subsequent meeting. X. Denial without prejudice The Commission may deny a request or an issue without prejudice, which means that the interested persons may submit a similar application at after a specified time period in the future for consideration by the City. -7- Approved on XI XII. XIII. XIV. Appeals Following a final decision of the Commission, the Chair will announce the rights of appeal of the decision as established by the Municipal Code and Council resolutions. Persons interested in appealing a decision should contact the Public Works —Engineering Department the next business day to make sure that the appeal process, fees, and time requirements are understood. Normally, an appeal must be filed by the end of the next City Council meeting. Relationship with Council, Other Boards and ns, and Public A. Council communications. The principal �sou'rce of co�mia;unication with the Council is through Commission minutes. Direct communication on behalf of the Commission should be directed through the Chair'�orwahe.:<�City staff. With the consent of the Commission, otf%er Commissioners may be authorized to represent the Commisso�n:before the Council. ;`; B. Requests to other Boara!s;�:and Commissios:_F,Because the Commission is advisory to the Council, requests.for information ;from or for review by other City boards and commissions should be directed to the Council for .� ,sy. approval. '`: C. Communcat�obs;with the public. Public statements on behalf of the Commission should,<be approved:,by the Commission before release. Requests for Staff In:formatson � ,: �":;�' A Generaf *policy. � Individual Commissioners may request additional information _from staff.,rnembers to assist in their analysis. However, this :.information sto be provided to all Commissioners. B. '�L�atations. Ir'dividual Commissioners should not request staff members to prcp:are, information that will consume significant amounts of time without consu`itna�with the Director of Public Works. Effect of the Rules of Procedure These rules of procedure are intended to provide the basic guidelines for the conduct of Commission business. Any failure to follow a specific provision of these rules shall not be grounds for overturning any decision or action of the Traffic; Safety and Parking Commission nor shall any improper admission or rejection of evidence or any other error, irregularity, informality, neglect, or omission as to any matter pertaining to any matter before the Commission; unless Approved on the misstep was prejudicial and that the party complaining or appealing suffered substantial injury from that error and that a different result would have been probable if the error had not occurred. There shall be no presumption that the misstep was prejudicial or that injury was done if the misstep is shown. Approved on