HomeMy WebLinkAboutAgenda Packet - CC - 2008.02.19 CITY
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BURLINC3AME
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BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME, CA 94010
CITY COUNCIL MEETING
AGENDA
Tuesday February 19, 2008
STUDY SESSION - 6:15 p.m. Conference Room A
a. Ballot Measure to fund deferred Capital Improvements
CLOSED SESSION
a. Pending Litigation: Fie vs. City of Burlingame (Gov't. Code § 54956.8(a))
1. CALL TO ORDER— 7:00 p.m. — Council Chambers
2. PLEDGE OF ALLEGIANCE TO THE FLAG
3. ROLL CALL
4. APPROVAL OF MINUTES — Regular Council Meeting of February 4, 2008
S. PRESENTATIONS
a. Presentation of Burlingame-Certified Green Businesses
b. Pavement Management Program
6. PUBLIC HEARINGS
a. Adopt Ordinance to amend the contract with the California Public Retirement System
(CaIPERS) and the City of Burlingame to provide Section 21354.4 2.5% at Age 55
Retirement Formula for Miscellaneous Employees
b. Public Hearing and Adoption of Ordinance amending Municipal Code Section 6.04.240 to
exempt Exhibitors solely selling foodstuffs, live plants, artwork, or handcrafts at an event
or market in the City operated by any Religious, Charitable, Fraternal, Military, State,
County or Municipal Organization or Association
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7. PUBLIC COMMENTS—At this time,persons in the audience may speak on any item on the agenda or any other
matter within the jurisdiction of the Council. The Ralph M.Brown Act(the State local agency open meeting law)prohibits
Council from acting on any matter that is not on the agenda. Speakers are requested to fill out a`request to speak"card
located on the table by the door and hand it to staff. The Mayor may limit speakers to three minutes each.
8. STAFF REPORTS AND COMMUNICATIONS
a. Approval of a three-year agreement with Municipal Auditing Services(MAS)to conduct a
Business License Tax Audit and Enforcement Program;Approval of a 90-day Business
License Tax Amnesty Period commencing March 1,2008; and Adoption of a Resolution
designating Municipal Auditing Services as an authorized City representative—
Discuss/Approve
b. Consider appointments(2)to the Planning Commission-Appoint
c. Introduce Ordinance to authorize preferred Parking Permit Programs-Introduce
d. Resolution approving Grand Boulevard Goals—Discuss/Approve
e. Direct Staff regarding signage and a commemorative project for Burlingame's
Centennial Anniversary- Discuss/Direct
9. APPROVAL OF CONSENT CALENDAR
a. Approve out of state travel for Finance Director to Norwalk,Connecticut
b. Adopt resolution approving use of Proposition 1B funds for the 2008-09 street
resurfacing program
c. Adopt resolution to approve Centennial fireworks contract with"Fireworks America"
d. Adopt Resolution revising procedures for appointments to City Commissions and Boards
e. Adopt Resolution repealing Resolution No.32-84 regarding Council of Mayors
f. Adopt Resolution amending Policy on Rotation of Council Officers
g. Adopt Resolution amending the specification of official functions for which
reimbursement of costs of attendance by City Council is authorized
h. Warrants&Payroll
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10. COUNCIL COMMITTEE REPORTS
11. PUBLIC COMMENTS - At this time,persons in the audience may speak on any item on the agenda or any other
matter within the jurisdiction of the Council. The Ralph M. Brown Act(the State local agency open meeting law) prohibits
Council from acting on any matter that is not on the agenda. Speakers are requested to fill out a"request to speak"card
located on the table by the door and hand it to staff. The Mayor may limit speakers to three minutes each.
12. OLD BUSINESS
a. Central County Fire Shared Services Study, Phase 1
13. NEW BUSINESS
14. ACKNOWLEDGMENTS
a. Commission Minutes: Beautification Commission: Feb 7, 2008; Library: Sept 11, Oct 16,
& Nov 13, 2007; Planning, Feb 11, 2008
b. Department Reports: Building, January, 2008; Finance, January, 2008
c. Two letters from Comcast concerning programming adjustments
15. ADJOURNMENT
Notice: Any attendees wishing accommodations for disabilities please contact the City Clerk at 650 558-7203 at
least 24 hours before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office,
City Hall, 501 Primrose Road, from 8:00 a.m. to 5:00 p.m. before the meeting and at the meeting. Visit the City's
website at www.burlingame.org. Agendas and minutes are available at this site.
NEXT MEETING —WEDNESDAY, FEBRUARY 27. 2008 — 2008/2009 BUDGET SESSION
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CITY G
BURLINGAME
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9 o9wT[O JYNe b,w
BURLINGAME CITY COUNCIL
Unapproved Minutes
Regular Meeting of February 4, 2008
STUDY SESSION
a. COUNCIL POLICIES AND PROCEDURES
Council continued their review of the Council Policies and Procedures draft as previously discussed at the
January 7 and January 22, 2008 Study Sessions.
1. CALL TO ORDER
A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall
Council Chambers. Mayor Rosalie M. O'Mahony called the meeting to order at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE TO THE FLAG
Led by Chuck Mink.
3. ROLL CALL
COUNCILMEMBERS PRESENT: Baylock, Deal, Nagel, O'Mahony
COUNCILMEMBERS ABSENT: Keighran
4. MINUTES
Councilwoman Baylock made a motion to approve the minutes of the January 22, 2008 regular Council
meeting; seconded by Councilman Deal. The motion was approved by voice vote, 4-0-1 (Keighran absent).
Councilwoman Nagel made a motion to approve the minutes of the January 26, 2008 Council Goal Setting
Session; seconded by Councilwoman Baylock. The motion was approved by voice vote, 4-0-1 (Keighran
absent).
5. PRESENTATIONS
a. PRESENTATION OF RESOLUTION ACKNOWLEDGING CONTRIBUTIONS OF
CONGRESSMAN TOM LANTOS
Mayor O'Mahony presented City of Burlingame Resolution No. 9-2008 commending Congressman Tom
Lantos for 28 years of exceptional service to the Burlingame community. Carol Mink and Betty Carlson of
Congressman Lantos' office accepted the resolution on behalf of the Congressman who was not able to
attend the meeting.
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Burlingame City Council February 4, 2008
Unapproved Minutes
b. GREEN GUIDE FOR SAN MATEO COUNTY PRESENTED BY PG&E
Mayor O'Mahony stated that this PG&E presentation has been postponed.
6. PUBLIC HEARINGS
a. ADOPTION OF ORDINANCE NO. 1816 REPEALING THE EXISTING OVERNIGHT
PERMIT PARKING
Traffic Sergeant Williams reviewed the staff report and requested Council to hold a public hearing on the
adoption of Ordinance No. 1816 repealing Section 13.32.080 of the Municipal Code regarding overnight
parking permits. The ordinance includes the sunset clause as requested by Council. Ordinance No. 1816 shall
be effective until March 1, 2013, unless earlier amended or extended.
Mayor O'Mahony opened the public hearing. Pat Giorni, 1445 Balboa Avenue, spoke. There were no further
comments from the floor, and the hearing was closed.
Councilwoman Baylock made a motion to approve adoption of Ordinance No. 1816 repealing Section
13.32.080 of the Municipal Code regarding parking permits; seconded by Councilman Deal. The motion was
approved by roll call vote, 4-0-1 (Keighran absent). Mayor O'Mahony directed CC Mortensen to publish a
summary of the ordinance within 15 days of adoption.
7. PUBLIC COMMENTS
The following citizens spoke on Item 8.a., the Business License Audit: John Gieseker, 1605 McDonald Way;
George Mozingo of SAMCAR; and Charles Voltz, 725 Vernon Way. There were no further comments from
the floor.
8. STAFF REPORTS AND COMMUNICATIONS
a. APPROVAL OF A THREE-YEAR AGREEMENT WITH MUNICIPAL AUDITING
SERVICES (MAS) TO CONDUCT A BUSINESS LICENSE TAX AUDIT AND
ENFORCEMENT PROGRAM; APPROVAL OF A 90-DAY BUSINESS LICENSE TAX
AMNESTY PERIOD COMMENCING MARCH 1, 2008; AND ADOPTION OF
RESOLUTION DESIGNATING MUNICIPAL AUDITING SERVICES AS AN
AUTHORIZED CITY REPRESENTATIVE TO EXAMINE SALES AND USE RECORDS
FinDir Nava reviewed the staff report and requested Council to approve a three-year agreement with
Municipal Auditing Services (MAS) to conduct a Business License Tax audit and enforcement program; to
approve a 90-day tax amnesty period from March 1 to May 31, 2008; and to adopt the resolution designating
MAS as an authorized representative of the City of Burlingame to examine Sales and Use records. Kevin
Weigant of Municipal Auditing Services also responded to Council's questions.
Council comments: This is a step in the right direction to enhance funding; today's business environment
has changed since the tax was initiated in 1978 - tax should be based on a business' impact to the city; results
of audit may affect City's good will; concerns for equitability of tax.
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Burlingame City Council February 4, 2008
Unapproved Minutes
Councilwoman Nagel made a motion to approve the agreement and the amnesty period, and to adopt the
resolution designating MAS as an authorized City representative to examine Sales and Use records;
seconded by Councilwoman Baylock. Further Council discussion ensued: agreement's three-year time span
seems excessive; enforcement appears intrusive; tax collection structure is draconian.
Mayor O'Mahony made a motion to continue this item to the February 19, 2008 Council meeting when the
full Council would be in attendance; seconded by Councilwoman Nagel. The motion was approved by roll
call vote, 4-0-1 (Keighran absent).
b. INTRODUCTION OF AN ORDINANCE AMENDING THE MUNICIPAL CODE TO
EXEMPT EXHIBITORS SOLELY SELLING FOODSTUFFS, LIVE PLANTS, ART WORK
OR HANDICRAFTS AT AN EVENT OR MARKET IN THE CITY OPERATED BY ANY
RELIGIOUS, FRATERNAL, EDUCATIONAL, MILITARY, STATE, COUNTY OR
MUNICIPAL ORGANIZATION OR ASSOCIATION
FinDir Nava reviewed the staff report and requested Council to introduce an ordinance to exempt certain
exhibitors at an event or market in the City operated by exempt organizations from Business License Taxes.
Mayor O'Mahony requested CC Mortensen read the title of the proposed ordinance amending Section
6.04.240 to exempt certain vendors at events and markets conducted by exempt organizations from Business
License Taxes. Councilwoman Baylock made a motion to waive further reading of the proposed ordinance;
seconded by Councilwoman Nagel. The motion was approved by voice vote, 4-0-1 (Keighran absent).
Councilwoman Baylock made a motion to introduce the proposed ordinance; seconded by Councilwoman
Nagel. The motion was approved by voice vote, 4-0-1 (Keighran absent). Mayor O'Mahony requested CC
Mortensen publish a summary of the proposed ordinance at least five days before proposed adoption.
9. CONSENT CALENDAR
a. RESOLUTION NO. 11-2008 SETTING A PUBLIC HEARING ON MARCH 17, 2008 TO
CONSIDER INCREASING THE 2008 SOLID WASTE RATES BY FIVE PERCENT (5%)
WITHIN THE CITY OF BURLINGAME
FinDir Nava requested Council approve Resolution No. 11-2008 setting a public hearing to consider rate
increase for solid waste collection and recycling services for Allied Waste.
b. APPROVE REVISED COUNCIL CALENDAR FOR 2008
CC Mortensen requested Council approve the revised 2008 Council Calendar adding the Council Budget
Study Session on May 28, 2008.
C. RESOLUTION NO. 12-2008 EXTENDING THE DEPOSIT OF FUNDS FROM APPLE
COMPUTER AT 1301 BURLINGAME AVENUE FOR STREETSCAPE IMPROVEMENTS
DPW Murtuza requested Council approve Resolution No. 12-2008 making findings pursuant to Government
Code Section 66001 regarding deposit of funds made by Apple Computer for streetscape improvements at
1301 Burlingame Avenue (Encroachment Permit 11810—City Project No. 320-75110-220).
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Burlingame City Council February 4,2008
Unapproved Minutes
Councilwoman Baylock made a motion to approve the Consent Calendar; seconded by Councilwoman
Nagel. The motion was approved by voice vote, 4-0-1 (Keighran absent).
10. COUNCIL COMMITTEE REPORTS
Council reported on various events and committee meetings each of them attended on behalf of the City.
11. PUBLIC COMMENTS
Charles Voltz, 725 Vernon Way, spoke on the Business License Audit. Pat Giorni, 1445 Balboa Avenue,
commended Planning Commissioner Ralph Osterling for his expertise and service to the community. There
were no further comments from the floor.
12. OLD BUSINESS
FinDir Nava stated that the construction planned for Council Chamber improvements will be as unobtrusive
as possible. If the Chambers need to be closed for construction work, the City Council will meet in the Lane
Room at the Main Library.
FinDir Nava stated that the letters to solid waste customers announcing the proposed rate increase will be
sent out in the near future.
13. NEW BUSINESS
Mayor O'Mahony requested a report on the number of false burglar alarms received. This report will be
furnished at the Impact Fee Study in March.
Mayor O'Mahony asked about the status of establishing the Parks and Recreation Foundation. P&RD
Schwartz stated that he will check the status with former Parks and Recreation Commissioner Ed Larios
since he is the leading force on this project.
Councilwoman Nagel commended staff for creating the new Teen Room at the Recreation Center.
Councilman Deal stated he recently received several complaints about plan checking and requested staff to
make sure the plan checking process goes more smoothly.
14. ACKNOWLEDGMENTS
a. Commission Minutes: Planning, January 14 &28, 2008; Parks &Recreation, January 17, 2008
b. Memorandum from Public Works Director regarding the Regional Water Quality Control Board
proposed Municipal Regional Permit (MRP) for storm water runoff.
DPW Murtuza stated that the new MRP will entail significant changes; e.g., trash control devices at catch
basins must be 5 millimeters in size; a more stringent street sweeping program; more compliance reviews for
new private development; storm water must be diverted into the sanitary sewer system for treatment. These
changes will result in higher operating costs to the County and municipalities.
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Burlingame City Council February 4,2008
Unapproved Minutes
15. ADJOURNMENT
Mayor O'Mahony adjourned the meeting at 9:10 p.m. in memory of long-time resident Holly Briggs, and
Jennifer Pfaff s father, Bartholomew Easton of Hillsborough.
Respectfully submitted,
Doris J. Mortensen
City Clerk
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Burlingame City Council February 4,2008
Unapproved Minutes
CITY G
BURLINGAME STAFF REPORT
AGENDA
° JUNE 9 ITEM# Presentations
RATED 6
MTG.
DATE February 19,2008
TO: HONORABLE MAYOR AND CITY COUNCIL
SUBMITTED
DATE: February 14, 2008 BY Sue Harris
FROM: Sue Harris APPROVED
Tel.No.: 558-7208 By
SUBJECT: Presentation to Burlingame Certified Green Businesses
RECOMMENDATION:
Present the Bay Area Green Business Program certificates to the recently certified businesses.
BACKGROUND:
The City of Burlingame was one of six cities in the County that participated in the pilot Bay Area
Green Business Program offered by the County of San Mateo. The other cities included Millbrae,
Daly City, Redwood City, San Carlos and San Mateo. The pilot program started in the summer
of 2007 and was open to four types of business sectors: Restaurant/Cafe, Auto Service Shop,
Hotel/Motel, and Office/Retail.
The Bay Area Green Business Program is a successful partnership between the cities, the
Counties, environmental agencies and utility companies that assist, recognize and promote
businesses and government agencies that operate in a more environmentally sound way. To be
certified "Green," participants must be in compliance with all state and local regulations and
meet program standards for conserving resources, preventing pollution and minimizing waste.
This program was developed in 1997 by the Association of Bay Area Governments (ABAG) and
Bay Area public agencies in collaboration with US EPA, Cal EPA Department of Toxic
Substances Control and the business community and is offered throughout the Bay Area.
While staff received a number of applications from interested businesses three of the applicants
quickly completed the necessary steps to meet the requirements of the program and have attained
certification. The businesses being recognized are ELM Advisors, Llc, TRG Architects &Frosch
International Travel.
The certification process included filling out a checklist provided by the County, site visits and
many phone calls and emails to assist them in meeting the requirements of the program.
Requirements of the program include water conservation, solid waste reduction and recycling,
pollution prevention and energy conservation.
STAFF REPORT
AGENDA ITEM# Presentations
MEETING DATE February 19,2008
Page 2
The three businesses were a pleasure to work with and truly went that extra mile to meet
compliance. These businesses were recently officially certified by the County of San Mateo via a
site check and review of the completed checklists. Being a Green Business entitles the businesses
special promotion, including being listed on the Green Business Program websites:
www.greenbiz.abag.ca.gov and www.RecycleWorks.org; listing in the printed regional Bay Area
Green Business Directory; use of the Green Business logo on business materials; recognition at a
special event and press coverage; window decal; certificate; and promotional material.
The benefits these three businesses and other program participants will enjoy include saving
money and resources by reducing the amount of energy and water used and garbage disposal;
reducing their impact on climate change; improving employee morale and creating a healthy
workplace; strengthening their bottom line through operating efficiencies and innovations; and
recognition that can allow them to market themselves as an environmental leader in our
community.
The San Mateo County Board of Supervisors approved continuance and expansion of this
program to the rest of the cities in the County at their February 5th Board meeting. The Board
also approved expanding to other types of businesses, including dental offices, printers, garment
cleaners, wineries, and remodeling contractors. Other business categories are being developed
and will be included.
The Green Business Program is a comprehensive program incorporating many aspects of the
environment and is effective at helping to make positive changes for our businesses and
community. City staff will continue to work with businesses that apply. Additionally staff is
meeting to plan an application to certify City facilities.
The Bay Area Green Business Program certificates provided by San Mateo County will be
available for presentation at the City Council meeting.
BNUR LINGAME City Of
Burlingame
Pavement Management Program (PMP)
February 19, 2008
City Council Presentation
Agenda
• What is PMP?
• Program elements
• How does the PMP work?
• Benefits of PMP
• Burlingame program
• Backlog and funding
• Proposition 1B funded projects
What is PMP ?
• Computerized method of organizing
and analyzing information about
pavement conditions
• PMP provides inventory of streets
with condition assessment
• Organizes and analyzes data
• Provides cost effective maintenance
strategies
Program Elements
• Pavement inventory
• Visual inspection
• Conditions analysis
• Budget scenario analysis
• Treatment decision trees
• Historical treatments
• Pavement Condition Index
( PCI 100 point system )
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PCI Scale = 70 (Fair)
Pavement deterioration accelerates over time.
PCI Scale = 50 (Poor)
Pavement deterioration accelerates over time.
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PCI Scale (Failed)
Pavement deterioration accelerates over time.
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PCI Scale
Selecting proper treatment will economically extend life
PAVEMENT CONDITION
(Approx.PCI) TREATMENTS
EXCELLENT
(100) SLURRYSEAL
($3/SQ,YD,) .....
40%
GOOD DROP IN '•,� '•
(85) QUALITY
75%OF •= •�
PAVEMENT
FAIR LIFE
(70)
40% OVERLAY
POOR DROP IN ($14-29/SQ.YD.)
(50) QUALITY
VERY POOR — 120/6--�
(25) OF LIFE
RECONSTRUCTION
($40/SQ,YD,)
FAILED
4 8 12 16 20
Pavement Age (Years)
Benefit of the Program
• Prioritization of work to optimize
available funds
• Recommendation of most cost
effective treatment
• State and Federal grants require PMP
to compete for funding
• Regional conformity
Burlingame Program
• Burlingame has 84 miles of
streets
• Per GASB , replacement value of
the streets is $60 million
Burlingame ) s
Street Condition
CLASSIFICATION 2007 PCI
Arterial 75
Collector 71
Residential bb
TOTAL SYSTEM 70
Miles of Streets by Condition
2.4 9.2
11 .3 ❑ Excellent
■ Very Good
❑ Good
❑ Poor
15.4 ■ Very Poor
46. 0
Backlog and Current Funding
• Current backlog work is $16 million
• To maintain the current average PCI
of 70, City needs to invest $1 .4 million
annually
• Current funding available is $950K
from Gas Tax and Measure A
• One time funding of $461 K has
become available from Proposition 1 B
for 2007-08
Projected
PCI by Annual Funding Level
Excellent 90
85
80
V Fa. air 70
5 — - -
- - -
60
55
Poor 50
2007 2008 2009 2010 2011
Analysis Year
--*- $950,000 - Expected Annual Budget x$1 .4 Million - To maintain Current PCI $2.0 Million - Five Point inc in PCI '
Proposition 1B
• Ballot measure passed in 2006
• First installment will be $461 K
• Schedule for remaining funding is not
known
• Funds will be used for the 2008-09
Street Resurfacing Project
2008-09 Street Resurfacing Program CITY OF BURLINGAME
Edgehill Drive
Palm Drive
Occidental Avenue
Pepper Avenue
SAN FRANCISCO BAY
Stanley Road
Howard Avenue between California Drive Q
and EI Camino Real . -
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CITY STAFF REPORT
BURUNGAME AGENDA 6a
ITEM#
90� MTG. 2/19/08
DATE
TO: HONORABLE MAYOR AND CITY COUNCIL SUBAUTTED
BY -_- ._--
DATE: February 19,2008
:�j
APPROVED
FRoM: Deirdre Dolan, Human Resources Director BY
SUBJECT: Adoption of Ordinance to Amend the Contract with the California Public Employees'
Retirement System (CalPERS) and the City of Burlingame to Provide Section 21354.4 2.5% at 55
Retirement Formula for Miscellaneous Employees
RECOMMENDATION:
Staff recommends that the Council adopt the proposed ordinance to amend the contract with the California
Public Employees Retirement System to provide miscellaneous employees with the 2.5% at 55 retirement
formula effective March 31, 2008.
BACKGROUND:
At the January 22, 2008 regular Council meeting, staff introduced the attached ordinance to amend the City of
Burlingame's contract with the California Public Employees Retirement System (CalPERS). This ordinance
would amend the CalPERS contract to provide miscellaneous employees with the 2.5% at 55 retirement
formula.
The 2.5% at 55 retirement formula enhancement was negotiated with the miscellaneous employee labor
groups (including AFSCME 829, AFSCME 2190, Burlingame Association of Middle Managers [BAMM],
Teamsters Local 856, and Department Head and Unrepresented Employees) as part of the four-year
Memorandums of Understanding that were recently negotiated with each of these groups. The labor
agreements securing this change were approved by the City Council at the regular council meetings of August
20, 2007 for AFSCME 829 and 2190;November 5, 2007 for BAMM; December 3, 2007 for Department Head
and Unrepresented Employees; and January 7, 2008 for Teamsters Local 856. The implementation date for
this new benefit will be March 31, 2008.
The City agreed to amend its contract with this provision in order to remain competitive in the labor market.
The majority of the agencies in the San Mateo County labor market already offer the higher level 2.7% at 55
or 3% at 60 retirement formulas to their miscellaneous employees. As part of the recently negotiated labor
agreements, employees agreed to reduced salary increases to offset the cost of this benefit, as well as to a
reduction in retiree medical benefits. In addition, employees will be required to contribute an additional one
percent (1%) of salary to fund this benefit, such that the required employee contribution will increase from
seven percent(7%)to eight percent(8%)as of the effective date of the amendment to the contract.
The 2.5%@ 55 benefit is a change in the calculation used to determine employees'retirement plan benefits.
The monthly retirement allowance is determined by age at retirement,years of service credit and final average
compensation.Under the new formula,the basic benefit will be 2.5%of final average compensation for each
year of credited service upon retirement at age 55.
Government Code Section 7507 requires that future annual costs of the proposed contract amendment be made
public at a public meeting at least two weeks prior to the adoption of the final Ordinance:
1)Change in the present value of benefits $3,808,791
2)Change in the accrued liability $1,888,901 (amortized over 20 years)
3)Change in the total employer rate 2.566%
BUDGETIMPACT:
The cost of this benefit is an additional 2.566%of covered payroll,which will equal approximately$85,100 in
the current fiscal year. The annualized cost is estimated to be$340,350.
ATTACHMENTS:
Ordinance to Amend Agreement
Exhibit—Amendment to Contract
I ORDINANCE NO.
2 ORDINANCE OF THE CITY OF BURLINGAME AUTHORIZING AMENDMENT TO
CONTRACT BETWEEN THE CITY OF BURLINGAME AND
3 THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM (CALPERS)
TO PROVIDE GOVERNMENT CODE SECTION 21354.4 (2.5% @ 55 FULL
4 FORMULA) BENEFITS TO MISCELLANEOUS MEMBERS
5
6 The City Council of the City of Burlingame ordains as follows:
7 Section 1. Pursuant to the California Government Code and the Contract between the City
8 of Burlingame and the California Public Employees Retirement System (CALPERS), the City has
9 met and conferred with the employee associations representing its miscellaneous employees.
10 Pursuant to the agreed-upon memoranda of understanding with all of those associations, the City
11 has committed to implementing Government Code Section 21354.4 benefits for its miscellaneous
12 employees. On January 22, 2008, the City Council adopted a Resolution of Intention to consider
13 this amendment at a duly noticed public hearing, and notice of that public hearing has been
14 properly provided. Written comments and oral testimony of all interested persons have been
15 considered.
16 Section 2. The Amendment to the Contract between the City of Burlingame and the Board
17 of Administration, California Public Employees Retirement System is hereby authorized, a copy
18 of this amendment is attached to this ordinance, marked Exhibit A, and by such reference is made
19 a part hereof as though herein set out in full. The amendment shall be effective on March 31, 2008.
20 Section 3. The Mayor of the City of Burlingame is hereby authorized, empowered, and
21 directed to execute this amendment for and on behalf of the City of Burlingame.
22 Section 4. This ordinance shall be published as required by law and shall take effect thirty
23 days after its adoption.
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Mayor
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27 I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the
28 foregoing ordinance was introduced at a regular meeting of the City Council held on the 22nd day
1
I of January, 2008, and adopted thereafter at a regular meeting of the City Council held on the
2 day of , 2008, by the following vote:
3 AYES: COUNCILMEMBERS:
4 NOES: COUNCILMEMBERS:
5 ABSENT: COUNCILMEMBERS:
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7
City Clerk
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2
CaIPERS
EXHIBIT
California
Public Employees' Retirement System
AMENDMENT TO CONTRACT
Between the
Board of Administration
California Public Employees ' Retirement System
and the
City Council
City of Burlingame
The Board of Administration, California Public Employees' Retirement System,
hereinafter referred to as Board, and the governing body of the above public agency,
hereinafter referred to as Public Agency, having entered into a contract effective July 1,
1942, and witnessed July 6, 1942, and as amended effective February 1, 1954, July 1,
1956, April 1, 1963, March 1, 1964, April 1, 1965, March 16, 1967, November 1, 1968,
September 1, 1970, April 1, 1973, May 1, 1974, November 1, 1974, February 20, 1975,
March 16, 1975, July 1, 1976, August 16, 1976, May 1, 1979, December 1, 1985,
December 1, 1987, December 6, 1989, November 15, 1990, May 26, 1997, December
12, 2000, November 1, 2001, December 30, 2001, July 15, 2002, June 5, 2003, July 12,
2004, June 26, 2006 and April 30, 2007 which provides for participation of Public
Agency in said System, Board and Public Agency hereby agree as follows:
A. Paragraphs 1 through 13 are hereby stricken from said contract as executed
effective April 30, 2007, and hereby replaced by the following paragraphs
numbered 1 through 14 inclusive:
1. All words and terms used herein which are defined in the Public
Employees' Retirement Law shall have the meaning as defined therein
unless otherwise specifically provided. "Normal retirement age" shall
mean age 55 for local miscellaneous members, age 55 for local fire
members and age 50 for local police members.
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2. Public Agency shall participate in the Public Employees' Retirement
System from and after July 1, 1942 making its employees as hereinafter
provided, members of said System subject to all provisions of the Public
Employees' Retirement Law except such as apply only on election of a
contracting agency and are not provided for herein and to all amendments
to said Law hereafter enacted except those, which by express provisions
thereof, apply only on the election of a contracting agency.
3. Employees of Public Agency in the following classes shall become
members of said Retirement System except such in each such class as
are excluded by law or this agreement:
a. Local Fire Fighters (herein referred to as local safety members);
b. Local Police Officers (herein referred to as local safety members);
C. Employees other than local safety members (herein referred to as
local miscellaneous members).
4. In addition to the classes of employees excluded from membership by
said Retirement Law, the following classes of employees shall not become
members of said Retirement System:
a. PLAYGROUND LEADERS WHO ARE PAID ON AN HOURLY
BASIS; POLICE CADETS, AND LIBRARY PAGES HIRED ON OR
AFTER MARCH 16, 1967; AND
b. FIRE CADETS AND CROSSING GUARDS HIRED ON OR AFTER
MAY 1, 1974.
5. The percentage of final compensation to be provided for each year of
credited prior and current service as a local miscellaneous member in
employment before and not on or after the effective date of this
amendment to contract shall be determined in accordance with Section
21354 of said Retirement Law (2% at age 55 Full).
6. The percentage of final compensation to be provided for each year of
credited prior and current service as a local miscellaneous member in
employment on or after the effective date of this amendment to contract
shall be determined in accordance with Section 21354.4 of said
Retirement Law (2.5% at age 55 Full).
7. The percentage of final compensation to be provided for each year of
credited prior and current service as a local police member shall be
determined in accordance with Section 21362.2 of said Retirement Law
(3% at age 50 Full).
LEASE DO N]
8. The percentage of final compensation to be provided for each year of
credited prior and current service as a local fire member shall be
determined in accordance with Section 21363.1 of said Retirement Law
(3%at age 55 Full).
9. Public Agency elected and elects to be subject to the following optional
provisions:
a. Section 21573 (Third Level of 1959 Survivor Benefits) for local
miscellaneous members only.
b. Section 20425 ("Local Police Officer'shall include employees of a
police department who were employed to perform identification or
communication duties on August 4, 1972 and who elected to be
local safety members).
C. Section 21222.1 (One-Time 5% Increase - 1970). Legislation
repealed said Section effective January 1, 1980.
d. Section 21222.2 (One-Time 5% Increase - 1971). Legislation
repealed said Section effective January 1, 1980.
e. Sections 21624, 21626 and 21628 (Post-Retirement Survivor
Allowance).
f. Section 21319 (One-Time 15% Increase for Local Miscellaneous
Members Who Retired or Died Prior to July 1, 1971). Legislation
repealed said Section effective January 1,2002.
g. Section 20614, Statutes of 1978, (Reduction of Normal Member
Contribution Rate). From May 1,1979 and until December 1, 1985,
the normal local miscellaneous member contribution rate shall be
3.5% and local safety member contribution rate shall be 4.5%.
Legislation repealed said Section effective September 29, 1980.
h. Section 20690,Statutes of 1980,(To Prospectively Revoke Section
20614,Statutes of 1978).
i. Section 20042(One-Year Final Compensation).
j. Section 21574 (Fourth Level of 1959 Survivor Benefits) for local
safety members only.
k. Section 20965 (Credit for Unused Sick Leave) for local
miscellaneous members and local fire members only.
I. Section 21024 (Military Service Credit as Public Service).
M. Section 20903 (Two Years Additional Service Credit).
n. Section 21037 (Cancellation of Payment for Optional Service Credit
Upon Retirement for Industrial Disability).
o. Section 21548 (Pre-Retirement Option 2W Death Benefit) for local
miscellaneous members only.
10. Public Agency, in accordance with Government Code Section 20790,
ceased to be an "employer" for purposes of Section 20834 effective on
August 16, 1976. Accumulated contributions of Public Agency shall be
fixed and determined as provided in Government Code Section 20834,
and accumulated contributions thereafter shall be held by the Board as
provided in Government Code Section 20834.
11. Public Agency shall contribute to said Retirement System the contributions
determined by actuarial valuations of prior and future service liability with
respect to local miscellaneous members and local safety members of said
Retirement System.
12. Public Agency shall also contribute to said Retirement System as follows:
a. Contributions required per covered member on account of the 1959
Survivor Benefits provided under Section 21573 of said Retirement
Law. (Subject to annual change.) In addition, all assets and
liabilities of Public Agency and its employees shall be pooled in a
single account, based on term insurance rates, for survivors of all
local miscellaneous members.
b. Contributions required per covered member on account of the 1959
Survivor Benefits provided under Section 21574 of said Retirement
Law. (Subject to annual change.) In addition, all assets and
liabilities of Public Agency and its employees shall be pooled in a
single account, based on term insurance rates, for survivors of all
local safety members.
C. A reasonable amount, as fixed by the Board, payable in one
installment within 60 days of date of contract to cover the costs of
administering said System as it affects the employees of Public
Agency, not including the costs of special valuations or of the
periodic investigation and valuations required by law.
d. A reasonable amount, as fixed by the Board, payable in one
installment as the occasions arise, to cover the costs of special
valuations on account of employees of Public Agency, and costs of
the periodic investigation and valuations required by law.
13. Contributions required of Public Agency and its employees shall be
subject to adjustment by Board on account of amendments to the Public
Employees' Retirement Law, and on account of the experience under the
Retirement System as determined by the periodic investigation and
valuation required by said Retirement Law.
14. Contributions required of Public Agency and its employees shall be paid
by Public Agency to the Retirement System within fifteen days after the
end of the period to which said contributions refer or as may be prescribed
by Board regulation. If more or less than the correct amount of
contributions is paid for any period, proper adjustment shall be made in
connection with subsequent remittances. Adjustments on account of
errors in contributions required of any employee may be made by direct
payments between the employee and the Board.
B. This amendment shall be effective on the day of
BOARD OF ADMINISTRATION ,, ' CITY COUNCIL
PUBLIC EMPLOYEES' RET1R A ENT SYSTEM CITY OF BURLINGAME
BY _ BY
LORI MCGARTLAND, CHIEF PRESIDING OFFJOER
EMPLOYER SERVICES DIVISION
PUBLIC EMPLOYEES' RETIREMENT SYSTEM
Witness Date
Attest:
Clerk
AMENDMENT ER#0018
PERS-CON-702A(Rev. 10\05)
F 17 A
Y STAFF REPORT
a
1408.2008 AGENDA
ITEM # 6b
zt�Hxuix�f�r�clfirxfi�ia MTG.
DATE February 19, 2008
TO: HONORABLE MAYOR AND CITY COUNCIL SUBMIT
BY
DATE: February 11, 2008
APPR VED
FROM: Jesus Nava, Finance Director/Treasurer BY
SUBJECT: Public Hearing and Adoption of An Ordinance of Th City of Burlingame Amending
Municipal Code Section 6.04.240 To Exempt Exhibitors Solely Selling Foodstuffs, Live
Plants, Art Work or Handicrafts At An Event or Market In the City Operated By Any
Religious, Charitable, Fraternal, Educational, Military, State, County or Municipal
Organization or Association
Recommendation: That the City Council:
1 . Conduct a public hearing on the proposed adoption of the ordinance; and
2. Following the public hearing, adopt the ordinance.
Background:
The Business License Tax Ordinance requires any and all businesses to apply for a business license and pay an
annual tax of $100. First time applicants are also required to pay a one-time $35 application fee. The City
exempts non-profit and charitable organizations from having to pay the tax. The proposed ordinance
amendment provides an exemption of exhibitors or vendors that solely sell foodstuffs, live plants, art work, or
handicrafts at an event or market in the city that is operated by any religious, charitable, fraternal, educational,
military, state, county or municipal organization or association.
Attachments:
Ordinance of the City of Burlingame Amending Sections 6.04.240 To Exempt Exhibitors From Business
License Tax
1
f .
1 ORDINANCE NO.
2 ORDINANCE OF THE CITY OF BURLINGAME AMENDING SECTIONS 6.04.240
TO EXEMPT CERTAIN VENDORS AT EVENTS AND MARKETS CONDUCTED
3 BY EXEMPT ORGANIZATIONS FROM BUSINESS LICENSE TAXES
4
5 The CITY COUNCIL of the CITY OF BURLINGAME does hereby ordain as follows:
6
7 Section 1. A number of nonprofit organizations hold fundraisers in the City during the
8 year. The vendors at these fundraisers are often in the City only for the event and only for a few
9 days at most. The City wishes to exempt certain vendors who provide these goods at events
10 held by nonprofit organizations from business license taxes in order to encourage their
11 participation,to demonstrate that the City welcomes these events in the community,and to assist
12 in continuing to make these events possible. This ordinance does not increase any business
13 license tax or impose any new tax on any person.
14
15 Section 2. Subsection 6.04.240(a) is amended to read as follows:
16 (a) Charitable and Nonprofit Organizations.
17 (1) The license provisions of this code shall not be deemed or construed to require the
18 payment of a license fee to conduct, manage or carry on any business, or require the payment
19 of any license fee from any institution or organization which is conducted, managed or carried
20 on solely for the benefit of charitable purposes or from which profit is not derived either directly
21 or indirectly by any person, if such business is exempt from the payment of bank and
22 corporation taxes by Sections 23701 of the Revenue and Taxation Code, nor shall any license
23 be required for the conducting of any entertainment, concert, exhibition, lecture or scientific,
24 historical, religious or moral services whenever the receipts of such entertainment, concert,
25 exhibition or lecture are to be appropriated to any church, school or to any religious or
26 benevolent purpose within the city; nor shall any license be required for the conducting of any
27 entertainment, dance, concert, exhibition or lecture by any religious, charitable, fraternal,
28 educational, military, state, county or municipal organization or association whenever the
I receipts of any such entertainment,dance,concert, exhibition or lecture are to be appropriated
2 for the purpose and objects for which such association or organization was formed and from
3 which a profit is not derived either directly or indirectly by any person;provided,however,that
4 nothing herein contained shall be deemed to exempt any institution or organization from
5 complying with the provisions of any of the ordinances of the city requiring such institution or
6 organization to obtain a permit from the city to conduct, manage or carry on such business.
7 (2) The license provisions of this code shall not be deemed or construed to require the
8 payment of a license fee to conduct, manage or carry on any business in the city that consists
9 solely of selling foodstuffs,live plants,art work,or handicrafts at an event or market in the city
10 that is operated by any religious, charitable, fraternal, educational, military, state, county or
11 municipal organization or association. However,nothing herein contained shall be deemed to
12 exempt any such person from complying with the provisions of any of the ordinances of the city
13 requiring such a person to obtain a permit from the city to conduct,manage or carry on such a
14 business.
15
16 Section 3. This ordinance shall be published as required by law.
17
18
19 Mayor
20 I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that
21 the foregoing ordinance was introduced at a regular meeting of the City Council held on the 4th
22 day of February,2008, and adopted thereafter at a regular meeting of the City Council held on
23 the day of , 2008, by the following vote:
24 AYES: COUNCILMEMBERS:
25 NOES: COUNCILMEMBERS:
26 ABSENT: COUNCILMEMBERS:
27
City Clerk
28
- 2 -
A� CITY o� STAFF REPORT
BURUNGAME AGENDA
ITEM# 8a
MTG.
Mcg"" DATE February ]9,2008
DNATED JUNE 0
TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITT
BY
DATE: February 19,2008
APPR �VEJDJ
FROM: Jesus Nava, Finance Director/Treasurer BY
SUBJECT: Approval of a Three Year Agreement with Municipal uditing Services (MAS) To
Conduct a Business License Tax Audit and Enforcement Program; Approval of a 90-day
Business License Tax Amnesty Period Commencing March 1, 2008; and, Adoption of a
Resolution of the City Council of the City of Burlingame Designating Municipal Auditing
Services As An Authorized City Representative To Examine Sales and Use Records
Recommendation: That the City Council:
1. Approve A Three Year Agreement With Municipal Auditing Services (MAS) To Conduct A Business
License Tax Audit And Enforcement Program;
2. Approve A 90-day Tax Amnesty Period to Commence March 1, 2008 and End May 31, 2008; and,
3. Adopt a Resolution Of The City Council Of The City Of Burlingame Designating Municipal Auditing
Services As An Authorized City Representative To Examine Sales And Use Records
Background:
The city has contemplated a business license tax audit and enforcement program for two years. The goals of
the program are:
o Gain greater compliance with Business License Tax Ordinance
o Ensure the fair and equitable collection of business license tax
o Educate business community of license requirements and tax
o Gather complete information about persons and companies conducting business in Burlingame
o Increase revenue for the General fund
Active Business Licenses
The city has 4,827 active business licenses in FY07-08. The business license tax year is July 1 through June
30. All business licenses expire on June 30. Based on the application data, 3,127 businesses are located
within the city limits and 1,700 are outside the city limits.
Appeals Process
Businesses that believe that they are exempt from the ordinance and wish to protest the payment of the
business tax will be required to complete the business license tax application; pay the amounts due; and
1
submit their protest in writing outlining the reasons while they believe they are exempt from the tax. The City
Finance Director(as License Collector) will review all documents and make a determination on the
applicability of the tax.
If the taxpayer is still aggrieved, they are protected by the Ordinance Appeal's process under Section 6.04.210.
It should be noted that the City Manager's decision is the "final administrative determination." There is no
appeal to the City Council. If the taxpayer remains aggrieved, they have recourse via the Courts.
Penalties Structure
Municipal Ordinance Section 6.04.070 controls the penalty structure, and contains the following highlights:
• 6.04.070 (b): 25%late penalty after August 1
• 6.04.070 (1 & 2): 5%penalty every 15 days
• 6.04.070 (3): 25% fraud penalty(reserved for City Attorney use)
• 6.04.070 (4): 1% interest per month
• 6.04.070 (d): Cost Recovery
Outreach Efforts to Business Community
City staff engaged in the following outreach efforts to inform and communicate the public about the proposed
audit program:
- Held Business Focus Group meeting on Thursday, November 29th
- Met with SAMCAR Governmental Relations staff on Monday, December 10th
- Held City Council Study Session on December 17th
- Developed Business License Audit FAQ sheet (posted on website)
- Met with San Mateo Board of Realtors on January 281h
- Met with Chamber of Commerce Leadership on January 29th
Discussion:
90-Day Amnesty Period
A 90-day amnesty period is proposed to give businesses that have no knowledge of the city's business license
tax ordinance an opportunity to come into compliance with the requirements of the ordinance without
suffering fines, penalties or interest charges.
The amnesty period provides an incentive for businesses to pay within the first 30 days by limiting their tax
liability to no more than the $100 tax and $35 application fee for the current year. Once the 30 days are over,
businesses that have been operating for more than a year without a license will be required to pay the current
year tax in addition to prior year amounts due up to a maximum of four years as outlined in the City of
Burlingame Business License Tax Amnesty Program notice (Attachment II.)
In addition, the City will mail a letter to all businesses that are currently licensed informing them of the
business license tax audit and the 90-day amnesty period. A draft of the letter is attached for your review
(Attachment III). The letter will be mailed once the Council approves the audit program and the proposed
amnesty program.
2
Back Office Operations
MAS will act as a representative of the city in all dealing with taxpayers. MAS will mail all letters,handle all
mail, provide a bilingual call center, and a toll free phone number. MAS will quality control all taxpayer
submitted paperwork and payments for accuracy. MAS will process taxpayer's accounts into small batches of
10-20 items for transmittal to the City. If the City approves all the items within the batch, the MAS enclosed
invoice is sent to AP for payment. MAS will provide all additional consulting services as required by the City
in support of this program.
Timeline Estimates
Timeline serves to estimate timeframes for accomplishing major tasks and may be modified and adjusted.
• December 2007
o Timeline refinement
o Contract refinement
o Program refinement
o Amnesty program refinement
o Meet and solicit feedback from Business Focus Group
o Preliminary work on data set request (Business Tax)(City Vendor Data)
• January
o Refined Employment Status of Real Estate Professionals
o Held City Council Study Session
o Refined Amnesty Program (Increased to 90-days)
o Surveyed California Finance Directors On Business License Tax Enforcement
o Met with San Mateo Board of Realtors Leadership
o Met with Burlingame Chamber of Commerce Leadership
• February
o MAS contract approval
o Audit program approval
o Resolution passed
o 90-day amnesty program approval
o Receipt of data sets
o Data set analysis and integration
o Business tax and City vendor data sets delivered
o Sales tax data ordered
o Amnesty program introduced and promoted to community
■ City purchases newspaper advertising
■ Amnesty program post on city website
■ City sends letter informing current license holders of audit
• March 2008
o Amnesty program starts
o Contact letters reviewed and finalized
o Authorization letters prepare, reviewed and finalized
o Data revisited (if needed)
o Program points finalized
3
ATTACHMENT I.
CITY OF BURLINGAME
MUNICIPAL AUDITING SERVICES CONSULTANT AGREEMENT
APPROVAL DATE:
• THIS AGREEMENT is entered into in the State of California by and between the
City of Burlingame, hereinafter called "City" and Municipal Auditing Services,
L.L.C., a California limited liability corporation, hereinafter called"Consultant". It is
hereby agreed as follows:
WITNESSETH
WHEREAS, the City desires to contract for auditing, accounting, and collection
assistance services, hereinafter referred to as "Services or Work Product"; and,
WHEREAS, CONSULTANT has the professional ability, means and technical
skills to accomplish the services and provide the work product required by this
agreement; and,
WHEREAS, CONSULTANT desired to provide the services to accomplish the
terms of this agreement; and,
WHEREAS, the City and CONSULTANT desire to set forth in writing the
obligations and responsibilities of each party relating to providing the services.
NOW, THEREFORE, in consideration of the promises and mutual benefits which
will accrue to the parties hereto in carrying out the terms of this Agreement, and for other
good and valuable consideration on the receipt and sufficiency of which is hereby
acknowledged, it is mutually understood and agreed as follows:
1. Retention of Consultant:
City hereby retains Consultant in accordance with the terms of this Agreement to
do and perform field auditing, accounting, support and consulting services as may
be required by the City.
2. Personnel:
All of the services will be performed by Consultant or under its supervision, and
all personnel engaged in the work shall be fully qualified, and shall be authorized
and permitted under State and local laws to perform such services, and shall be
acceptable to City. In performing services under this Agreement, Consultant and
its officers, employees, and agents shall comply with all applicable Federal, State,
and local laws, including but not limited to, Fair Debt Collection Practices Act
and the Rosenthal Fair Debt Collection Practices Act.
1
Consultant represents and warrants to City that it has all licenses,permits,
qualifications and approvals of whatsoever nature which are legally required for
Consultant to practice its profession. Consultant represents and warrants to City
that Consultant shall, at its sole cost and expense, keep in effect or obtain at all
times during the term of this Agreement any licenses, permits, and approvals
which are legally required for Consultant to practice its profession. Consultant
shall maintain a City of Burlingame business license.
Consultant further warrants that it is an equal opportunity employer and shall
comply with applicable regulations governing equal employment opportunity.
Neither Consultant nor its subcontractors do and neither shall discriminate against
persons employed or seeking employment with them on the basis of age, sex,
color, race, marital status, sexual orientation, ancestry, physical or mental
disability, national origin, religion, or medical condition, unless based upon a
bona fide occupational qualification pursuant to the California Fair Employment
&Housing Act. In addition, Consultant warrants that neither it nor any of it
officers, employees, or agents shall discriminate in the performance of the work
under this Agreement against or in favor of any person on the basis of age, sex,
color, race, marital status, sexual orientation, ancestry, physical or mental
disability, national origin, religion, or medical condition.
3. Performance Specification and Products:
Consultant shall perform the tasks and deliver the products and services as may be
required by City, and Consultant shall also provide such additional accounting
and financial services as are from time to time requested by the City.
4. Compensation and Payment:
Consultant agrees to provide the work product and services at a rate of 50% of
discovery/deficiency/collection identification(tax,penalty, interest, and costs (if
allowed by law and not including the Consultant's compensation itself) for all
applicable years. This amount shall be established on those amounts that the City
determines are appropriate and collectible pursuant to Federal, State, and City
law. In no event will Consultant be entitled to "forward" year billing of accounts.
In the event that the City waives or forgives tax or penalties, the Consultant is
entitled to compensation based upon the original amount.
5. Method of Payment:
Consultant shall invoice City either monthly or semi-monthly. Payment shall be
for the work described on the invoice and satisfactorily completed. Invoices shall
include case identification and amount of correction and Consultant payment
amount. Billing shall be accompanied by a detailed explanation of the work
performed by whom, at what rate, and on what date. The submittal shall include a
2
narrative progress report of specific accomplishments during the billing period,
problems encountered or anticipated,plans for resolving problems,
accomplishments scheduled during the next billing period, and results of any
significant activities.
City shall pay invoices within thirty(30) days from the date of invoice.
6. CitManagement:
Jesus Nava, Finance Director/Treasurer, or her designee or successor, shall
represent the City in all matter pertaining to the administration of this Agreement,
including without limitation, Coordination of all necessary meetings, conferences,
determination of the amount and level of work to be performed, and review and
approval of all work product submitted by the Consultant.
7. No benefit to arise to local employees:
No member, officer, or employee of the City, or its designees or agents, and no
public official who exercises authority over responsibilities with respect to the
project during his/her tenure or for one year thereafter, shall have any interest,
direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for
work to be performed in connection with the project performed under this
agreement.
8. The Consultant as an independent contractor:
Consultant is, and at all times, hereafter shall be, an independent contractor of
City during the term of this agreement. Consultant specifically recognizes and
acknowledges its status as an independent contractor and not as an employee of
the City. Consultant's personnel shall be employees of Consultant and not
employees of the City. Consultant shall pay all salaries and wages, Workers
Compensation insurance, employer's social security taxes when applicable, and
unemployment insurance and similar taxes relating to employees and shall be
responsible for all withholding taxes. Consultant shall comply with all Federal
and State regulations relating to the employer/employee relationship including but
not limited to minimum wage, non-discrimination, equal opportunity, Workers
Compensation, hazardous/unsanitary or dangerous surroundings, the Fair Labor
Standards Act, 29 U.S.C. 201 et seq. And the Immigration Reform and Control
Act of 1986 8 U.S.C. 245(a). As an independent contractor, neither the
Consultant nor any of Consultant's officers, employees, or agents shall obtain any
right to any retirement benefits or other benefits that accrue to City employees.
9. Ownership of Materials and Documents:
All work product and material prepared by Consultant for City shall be the
property of City once payment has been made, and Consultant shall deliver such
3
materials to City according to the terms of this agreement. However, Consultant
shall have the right to make duplicate copies of such materials and documents for
its files or other purposes as may be authorized by the City. Consultant shall be
held free and clear of any liability resulting from City's use of materials and
documents for work unrelated to this agreement.
Consultant shall maintain the records supporting the billings under this
Agreement for not less than three (3) years following completion of the work
under this Agreement. Consultant shall make these records available to
authorized personnel of the City at the Consultant's offices during business hours
upon written request of the City.
10. Release of Information/ Conflict of Interest:
All information gained by Consultant in performance of this agreement shall be
considered confidential and shall not be released by the Consultant without the
City's prior written authorization Consultant, its officers, employees, agents, or
sub contractors, shall not voluntarily provide declarations, letter of support,
testimony at dispositions, response to interrogatories, or other information
concerning the work performed under this agreement, or cooperate in any way
with a party who may be adverse to the City or whom Consultant reasonably
should know may be adverse to the City in any subsequent litigation. Response to
a court order shall not be considered "voluntary"provided Consultant gives City
timely notice of such court order so that City may object to the response as
provided by law. Consultant shall incur no liability under this agreement for
materials submitted by it, which are later released by City, its officers, employees,
or agents. Consultant shall also incur no liability for statements made by it at any
public meeting conducted by City, or for any document released by it for which
prior written City authorization was obtained.
If Consultant or any of its officers, employees, consultants, or sub contractors
does voluntarily provide information in violation of this agreement, City has the
right to reimbursement and indemnity from Consultant for any damages caused
by Consultant's conduct, including Attorney's fees.
Consultant will promptly notify City should Consultant, its officers, employees,
agents or sub contractors be served with any summons, complaint, subpoena,
notice of deposition, request for documents, interrogatories, request for
admissions, or other discovery request or court order from any party regarding
this agreement and the work performed thereunder. City retains the right, but not
the obligation, to be present at any deposition, hearing, or similar proceeding.
Consultant agrees to cooperate fully with City and to provide City with the
opportunity to review any response to discovery requests provided by Consultant.
However, City's right to review any such response does not imply or mean the
right by City to control, direct, or rewrite said response.
4
City warrants that Consultant will have fully met the requirements of this
provision by obtaining City's written approval prior to providing documents,
testimony, or declarations; consulting with City before responding to subpoena or
court order; in the case of depositions upon providing notice to City of same; or
providing City the opportunity to review discovery response prior to submission.
For purposes of this section, a written authorization from City shall include a
'Taxed" letter.
Consultant covenants that neither they nor any officer or principal of their firm
have any interest in, or shall they acquire any interest, directly or indirectly which
will conflict in any manner or degree with the performance of their services
hereunder. Consultant further covenants that in the performance of this
agreement, no person having such interest shall be employed by them as an
officer, employee, agent, or sub contractor. Consultant further covenants that
Consultant has not contracted with nor is performing any services directly or
indirectly with any developer(s) and/or property owner(s) and/or firm(s) and/or
partnership(s) owning property in the City and further covenants and agrees that
Consultant and/or its subcontractors shall provide no service or enter into any
agreement or agreements with any developer(s) and/or property owner(s) and/or
firm(s) and/or partnership(s) owning property in the City prior to the completion
of the work under this agreement.
In addition, during the time of this Agreement, Consultant shall file a Form 700
with the City Clerk as a"designated employee"under the City Conflict of Interest
Code.
10A. Sales and Use Tax Information and Social Security Numbers. This contract
includes the Consultant's services in examining sales and use tax records of the
California State Board of Equalization regarding sales and use taxes collected for
the City in order to audit the business license taxes owed to the City.
Notwithstanding any other provision of this Agreement, Consultant shall only
disclose information contained in, or derived from, those sales and tax records to
an officer or employee of the City who is authorized by resolution to examine the
information. During the term of this Agreement, Consultant shall not perform
consulting service for any retailer. In addition, Consultant shall not retain the
information contained in, or derived from, those sales and use tax allocation
records of the Board after this Agreement is expired or terminated. Consultant
also understands and agrees that social security numbers contained in, or derived
from, sales and tax records of the Board or business license tax records of the City
are to be safeguarded at all times and shall not be disclosed to anyone other than a
duly authorized officer or employee of the City or as expressly authorized in
writing by such a duly authorized officer or employee of the City.
5
11. Indemnification:
Consultant agrees to indemnify,protect, and hold harmless the City and its
officers, employees, and volunteers, against any and all claims or actions arising
from Consultant's acts, errors, or omissions in performing services pursuant to
this agreement and for any costs or expenses incurred by City on account of any
claim therefore, including Attorney's fees. This indemnity does not apply to
willful misconduct or sole negligence by the City or its officers or employees.
City agrees to indemnify, protect, and hold harmless the Consultant and its
officers, employees, and volunteers, against any and all causes of action that may
be filed against the City, its officers or employees contending that the City
Municipal Code or any portion of the Code is invalid or unconstitutional.
12. Insurance:
Consultant shall secure and maintain throughout the term of this agreement the
following types of insurance issued by companies which are admitted and
authorized to do business in California as insurance carriers, with limits as shown:
Workers Compensation: A program of Workers' Compensation insurance or state
approved Self-Insurance program in an amount and form to meet all applicable
requirements of the Labor Code of the State of California, including Employer's
Liability covering all persons providing services on behalf of the Consultant and
all risks to such persons under this agreement.
Comprehensive General and Automobile Liability Insurance: This coverage shall
include contractual coverage and automobile liability coverage for owned hired
and non-owned vehicles. The policy shall have per occurrence limits for bodily
injury and property damage of not less than one million(1,000,000). If
Commercial General Liability Insurance or other form with a general aggregate
limit is used, either the general aggregate limit shall apply separately to the work
or services performed under this agreement or the general aggregate limit shall be
twice the required occurrence limit. Said insurance coverage shall be at least a
broad as Insurance Services Office Commercial General Liability coverage
(Occurrence Form CG 0001) and Insurance Services Office Form Number CA
0001 (Ed. 1/87) covering Automobile Liability Code 1 (any auto).
Any deductibles or self-insured retentions must be declared to and approved by
the City. At the option of the City, either: the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects the City, its officers,
officials, employees and volunteers; or the Contractor shall procure a bond
guaranteeing payment of losses and related investigations, claim administration,
and defense expenses.
6
i. The City, its officers, officials, employees and volunteers are to be
covered as insured as respects: liability arising out of activities performed by or
on behalf of the Consultant; products and completed operations of Consultant,
premises owned or used by the Consultant. The endorsement providing this
additional insured coverage shall be equal to or broader than ISO Form CG 20 10
11 85 and must cover joint negligence, completed operations, and the acts of
subcontractors. This requirement does not apply to the professional liability
insurance required for professional errors and omissions.
ii. The Consultant's insurance coverage shall be endorsed to be
primary insurance as respects the City, its officers, officials, employees and
volunteers.
iii. Any failure to comply with reporting provisions of the policies
shall not affect coverage provided to the City, its officers, officials, employees or
volunteers.
iv. The Consultant's insurance shall apply separately to each insured
against whom a claim is made or suit is brought, except with respect to the limits
of the insurer's liability.
All Coverages: Each insurance policy required in this item shall be endorsed to
state that coverage shall not be suspended, voided, canceled, reduced in coverage
or in limits except after thirty(30) days'prior written notice by certified mail,
return receipt requested, has been given to the City. Current certification of such
insurance shall be kept on file at all times during the term of this agreement with
the City Clerk.
Acceptability of Insurers. Insurance is to be placed with insurers with a Best's
rating of no less than A-:VII and authorized to do business in the State of
California.
Verification of Coverage. Upon execution of this Agreement, Contractor shall
furnish the City with certificates of insurance and with original endorsements
effecting coverage required by this clause. The certificates and endorsements for
each insurance policy are to be signed by a person authorized by that insurer to
bind coverage on its behalf. The certificates and endorsements are to be on forms
approved by the City. All certificates and endorsements are to be received and
approved by the City before any work commences. The City reserves the right to
require complete, certified copies of all required insurance policies, at any time.
13. Policies Primary and Non-contributory:
All insurance policies required above are to be primary and non-contributory with
any insurance or self-insurance programs carried or administered by City.
7
14. Notification:
All notices and written communications sent to City under the agreement shall be
sent to the following address, unless authorized to be sent elsewhere by City:
Finance Director/Treasurer
501 Primrose Rd
Burlingame CA 94010-3997
650-558-7222
All such being sent to Consultant shall be sent to:
Mr. Kevin L. Weigant
Municipal Auditing Services
P.O. Box 3465
Pinedale CA 93650-3465
559-291-5990
15. Effective Date:
This agreement shall become effective on the date of signature. The contract
period shall start upon the Consultant's first generated letters, but no later than
January 1, 2008.
16. Entire Agreement and Governing Law:
This agreement is the complete, final, entire agreement, and exclusive expression
of the agreement between the parties hereto and supersedes any and all other
agreements, either oral or in writing,between the parties with respect to the
subject matter herein. Each party to this agreement acknowledges that no
representations by any party which are not embodied herein and that no other
agreement, statement, or promise not contained in this agreement shall be valid
and binding. This Agreement, regardless of where executed, shall be governed by
and construed to the laws of the State of California. Venue for any action
regarding this Agreement shall be in the Superior Court of the County of San
Mateo or Santa Clara.
17. Assignment or Substitution:
City has an interest in the qualifications of and capability of the persons and
entities who will fulfill the duties and obligations imposed upon Consultant by
this agreement. In recognition of that interest, neither any complete or partial
assignment of this agreement may be made by Consultant nor changed,
8
substituted for, deleted, or added to without the prior written consent of City.
Any attempted assignment or substitution shall be ineffective, null and void.
18. Modification of Agreement:
The terms are subject to modification by mutual agreement between City and
Consultant which such changes shall be incorporated by written amendments to
this agreement. The parties agree that the requirements for prior written changes,
amendments, or modifications to this agreement may not be waived and any
attempted waiver shall be void.
19. Savings Clause:
If any provision of this agreement is found to be invalid, void, or unenforceable,
the remaining provisions shall nevertheless continue in full force and effect
without being impaired or invalidated in any way.
20. Term of Agreement: Termination:
The terms of this agreement shall be three (3) years with two (2) two year
automatic extensions. The contract may be terminated by either party on 30 days
written notice to the other. In the event of an early termination, the Consultant is
entitled to compensation based upon all work completed to the date of receipt of
the notice of termination In the event of termination, the Consultant shall deliver
to the City all files, documents, reports, performed to date by the Consultant.
21. Authority to Execute:
The person or persons executing this agreement on behalf of Consultant warrants
and represents that he has the authority to execute this agreement on behalf of his
business entity and warrants and represents that he has the authority to bind
Consultant to the performance of its obligations hereunder.
IN
9
This Agreement is executed by the parties in Burlingame, California.
City of Burlingame:
Jesus Nava Date
Finance Director/Treasurer
Consultant:
Municipal Auditing Services
Kevin L. Weigant Date
Chief Operating Officer
10
ATTACHMENT II.
�! City of Burlingame, CA B„ft
j ld9y-2tltl M n
aruwuir�fr/l�mri®n
Business License Tax Amnesty Program
The City of Burlingame offers an Amnesty Program for all businesses operating within the city that have not paid the city's Business
License Tax and obtained a Business License. The city requires any and all businesses to obtain a license and pay the tax whether the
business is physically located within the city limits or not. The following businesses do not require a business license: Charitable and
non-profit organizations; businesses governed by Interstate Commerce; veterans peddling or soliciting; minors (16 or younger) and
seniors (65 or older) with gross receipts of$4,000 or less; City of Burlingame parks and recreation contract employees; alcoholic and
liquor brokers and distributorships (unless they also sell non-alcoholic products); public utilities paying a city franchise fee; banks
(unless they also engage in non-banking services such as leasing of real estate); insurance companies and associations (excluding
independent brokers); and any person that cannot be licensed by the city due to protection under the U.S. or State of California
Constitution. You can call the City of Burlingame Business License Office at 558-7212 to determine if you require a license.
Amnesty Period License Application payment Description
Amount Fee
March 1 through March 31, 2008 $100.00 $35 Current Year plus Application
Fee
April 1 through April 15, 2008 $200.00 $35 Current Year plus 1-Year In
Arrears plus Application Fee
April 16 through April 30, 2008 $300.00 $35 Current Year plus 2-Years In
Arrears plus Application Fee
May 1 through May 30, 2008 $400.00 $35 Current Year plus 3-Years In
Arrears plus Application Fee
Payments due in arrears will be determined based on the start date of your business and the amnesty period in which the city receives
the payment due.
ATTACHMENT III. ���CITY 0
B RLINGAME
e NE 6`AO
The City of Burlingame
501 Primrose Road,Burlingame,CA 94010-3997
February 5, 2008
Dear Business Owner,
In 1978 the City of Burlingame adopted a Business License Tax Ordinance that requires all businesses
to obtain a license and pay a flat tax of$100.00 per fiscal year. The ordinance requirements apply to
all persons and or business entities that conduct business within the city regardless of whether the
business is physically located within the city limits. The business tax year is July 1 through June 30.
All business licenses expire on June 30 and are subject to renewal.
The city has 4,827 businesses that are licensed in compliance with the ordinance. You are one of these
businesses and we thank you for paying the tax and obtaining the required license.
The city will initiate an audit of all businesses for compliance with the Business License Tax
Ordinance because we believe that there are a number of commercial enterprises that are subject to the
tax but are currently non-compliant. In particular, the city is interested in making sure that vendors
and independent contractors are informed that in most instances the business tax applies to them.
In addition, we want to inform them that the city is providing a 90-day amnesty period to allow
unlicensed businesses to pay the tax and obtain their license without any penalties, interest charges or
late fees. The amnesty period gives any and all businesses that come into compliance with the
ordinance within 30 days the opportunity to pay only the $100 current year tax and the one-time
application fee of$35.00. They will then be issued a license for FY2007-08. Once the 30 days are
over,businesses that have been operating for more than a year without a license will be required to pay
the current year tax in addition to prior year tax amounts up to a maximum of four years. Enclosed is a
table showing how the amnesty period will take affect.
The city requests your help and assistance in informing your vendors and independent contractors of
the amnesty program, so that they may take advantage of the opportunity to secure a business license at
minimal cost. Once the 90-days have expired, the city will commence its audit.
You will also find enclosed a sheet addressing the most frequently asked questions about the proposed
business license tax audit program. In addition, you can access the city's municipal code via the web
at www.burlin ame.org to review Chapter 6.08, License Taxes or you may call the city's Business
License Tax Office at 650-558-7212 for more information.
Thank you for your help,
Jesus Nava
Finance Director/Treasurer
www.burlingame.org 650.558.7222 (office) jnava@burlingame.org
01-30-08 ACTIVE BUSINESS LICENSES PAGE 1
ATCACHMM IV
LICENSE
CAT CATEGORY...................... COUNT..
O1 GENERAL WITHIN CITY 2,193
02 GENERAL OUTSIDE CITY 222
03 CONTRACTORS WITHIN CITY 95
04 CONTRACTORS HOME OCCUPATION 90
05 CONTRACTORS OUTSIDE CITY 1,478
06 HOME OCCUPATION 527
07 SPECIAL PERMIT (RATE TABLE 3 4 6
11 16 18 19)
08 GARDENERS 22
09 CARE FACILITIES 3
10 CHILD CARE 2
11 SERVICE STATION 16
12 AUTOMOTIVE REPAIR 42
13 AUTO BODY SHOP 11
14 RESTAURANTS AND BARS 106
15 MANUFACTURING 7
16 HAZARDOUS MATERIAL 2
17 OTHER (RATE TABLE 5 12 13 14 1 5
7)
4,827
ATTACHMENT V.
•u; i
ti
y c
u
(%fldYJ7dlfll C:L�Jl?7/!/'M
Business License Tax Audit
City of Burlingame, CA
Finance Department
December 17, 2007
Business License Facts
• Ordinance adopted in 1978
• License is a tax not a fee
• Currently $ 100.00 per year
• Initial application fee of $35 (one time)
• License year is July 1 thru June 30
• 4,732 licenses currently issued
• Annual revenue approximately $480,000
December 17, 2007 2
1
ATTACHMENT V.
Who Needs A License?
General Provisions
• Any business, trade, profession, calling
and occupation transacting business in the
city imits
• Business definition in ordinance: "includes
professions, trades and occupations of all
and every kind of calling, whether or not
carried on for profit."
December 17,2007 3
Who needs a License?
.Us�. Specific Provisions
• Every person conducting or carrying on
the business of:
— Selling any goods, wares, merchandise,
commodity or service
— Conducting or carrying on any profession,
trade, occupation, calling or business
• Every person not having a fixed place of
business within the city who engages in
business within the city, including
contractors
December 17,2007 4
2
ATTACHMENT V.
Who needs a License?
Specific Provisions
• Every person conducting a home
occupation
— As allowed by the city's land use regulations
• Every person conducting or carrying on
the business of selling Christmas trees,
except where such business is conducted
in connection with a licensed business
December 17,2007 5
Evidence of Doing Business
• Use of signs, circulars, stationary, phone
directory and other means of advertising
• Holding a governmental license, permit or
authority to conduct business
— Including Tax ID numbers
• Making sales, taking orders and rendering
commercial services
• Any similar acts
December 17,2007 6
3
ATTACHMENT V.
Exemptions
• Charitable and Nonprofit Organizations
• Interstate Commerce
• Veterans Peddling or Soliciting
• Minors (16 years or younger) with gross
receipts of $4,000 or less
• Seniors (65 or older) with annual gross
receipts of $4,000 or less
• Parks & Recreation contract employees
December 17,2007 7
Exclusions
• Public Utilities that pay a city franchise fee
• Banks
• Insurance Companies and Associations
• Any person that the city cannot license
under the U.S. or State Constitution
• License collector may require a verification
statement from persons claiming
exemption or exclusion from license tax
December 17,2007 8
4
ATTACHMENT V.
Payment — New Businesses
• Complete application
• Pay application fee of $35.00
• Pay License tax of $100.00
• New applicants can get prorated tax based
on start date of business:
— 1St quarter of tax year = $100.00
— 2nd quarter of tax year = $ 75.00
— 3rd quarter of tax year = $ 50.00
— 4th quarter of tax year = $ 25.00
December 17,2007 9
Payment — Existing Business
• License renewal notice sent in June
• Payment due date of July 1
• Payment delinquent on August 1
— 25% late payment penalty is added
— 5% penalty for every 15 days payment is late
— 1% interest per month on delinquent amount
— Collection or cost recovery fees
December 17,2007 10
5
ATTACHMENT V.
Penalties & Fees
• Ordinance Section 6.04.070 controls the penalty
structure, and contains the following highlights:
• 6.04.070 (b) - 25% late penalty after August 1 .
• 6.04.070 (1 & 2) — 5% penalty every 15 days
(capped at 100% of tax due)
• 6.04.070 (3) — 25% fraud penalty (reserved for
City Attorney use)
• 6.04.070 (4) — 1 % interest per month
• 6.04.070 (d) — cost recovery for collection of
delinquencies, deficiencies, other amounts owed
December 17,2007 11
Audit Objectives
• Gain greater compliance with ordinance
• Educate business community of license
requirements and tax
• Gather complete information about
persons and companies conducting
business in Burlingame
• Increase revenue for the General fund
December 17,2007 12
6
ATTACHMENT V.
Audit Timeline
• January 2008
—Council approves contract with MAS
—Council approves Resolution
—Audit program approval
—Amnesty program approval
—Receipt of initial data sets
—Data set analysis and integration
—Business tax and city vendor data sets
delivered
—Sales tax data ordered
December 17,2007 13
Audit Timeline
• January 2008
—Amnesty program introduced to community
—Contact letters reviewed and finalized
—Authorization letters reviewed and finalized
—Data issue revisited (if needed)
—Program points finalized
—Program presentation to City and MAS staff
December 17,2007 14
7
ATTACHMENT V.
a�
Audit Timeline
1fof.ro.f
• February 2008
— Amnesty program promoted to community
— Sales tax data delivered
— Sales tax data analyzed and integrated
— Prepare City and MAS staff on approved
aspects of Amnesty program
December 17, 2007 15
o..:n. Audit Timeline
• March 2008
— Amnesty program active
• April 2008
— Amnesty program ends
— MAS mails first letters
December 17, 2007 16
8
ATTACHMENT V.
Audit Services Agreement
• MAS — Municipal Auditing Services, L.L.C.
• Three year agreement
• City agent for purposes of accessing:
— State Board of Equalization Sales Tax data
— Franchise Tax Board tax return data
— City of Burlingame Business Tax data
— City of Burlingame Federal Tax data
— City of Burlingame Utility data
December 17,2007 17
Audit Services Agreement
• Manage and handle all administrative
duties and tasks
• Compensation for services
— 50% of Discovery/Deficiency/Collection for all
applicable years
— Maximum collection fee possible = $510.00
per business (4 year delinquency)
December 17,2007 18
9
ATTACHMENT V.
" Maximum Tax Liability
#1 #2 #3 SUB #4
YEAR TAX LATE PENALTY INTEREST TOTAL RECOVERY TOTAL
2004-2005 $100.00 $25.00 $100.00 $48.00 $273.00 $136.50 $409.50
2005-2066 $100.00 $25.00 $100.00 $36.00 $261,00 $130.50 $391.50
2006-2007 $100.00 $25.00 $100.00 $24.00 $249.00 $124.50 $373.50
2007-2008 $100.00 : $25,00 $100.00 $12.00 $237.00 $118.50 $355.50
$400.00 $100.0.0 $400.00 $120.00 $1,020.00 $510.00 $1,530.00
1 6.04.070(b)-Late payment penalty @ 25%
2 6.04.070(1&2)-5%penalty every 15 days(suggested max of 100%)
3 6.04.070(4)-Interest 1%per month
4 6.04.070(d)-Cost recovery(MAS.fees)
December 17,2007 19
Amnesty Period
• Give businesses the chance to comply
without fines and penalties
• Starts Saturday, March 1 , 2008
• Ends Monday, March 31 , 2008
• Total of 31 days amnesty period
December 17,2007 20
10
ATTACHMENT V.
Conditions of Amnesty
• Must provide true date of start of business
— Application is statement of declaration
• Must pay initial application fee of $35.00
• Must pay license tax for every year in
business (up to a maximum of 4 years)
— 1 year = $100 + $35 = $135.00
— 2 years = $200 + $35 = $235.00
— 3 years = $300 + $35 = $335.00
— 4 years = $400 + $35 = $435.00
December 17,2007 21
Advertising Amnesty Period
• Press releases and press conference M
• Two quarter-page advertisements in local
press (one newspaper)
• Website announcement
• List-serve Email Announcement
• Public Access TV announcement
• Chamber of Commerce newsletter
December 17,2007 22
11
ATTACHMENT V.
., a Questions.
Dili
December 17,2007 23
12
ATTACHMENT VI
6.04.010
Chapter 6.04 purpose of revenue and not regulation. (Ord. 1125 § 2
(part),(1978))
GENERAL LICENSE PROVISIONS
6.04.020 Definitions.
Sections: For the purpose of this title,words and phrases used
6.04.010 Purpose of licenses. herein shall be held to mean the following:
6.04.020 Definitions. `Business"includes professions,trades and occupa-
6.04.030 Evidence of doing business. tions of all and every kind of calling, whether or not
6.04.040 License required. carried on for profit.
6.04.050 Contents of license. "City"means the city of Burlingame.
6.04.060 License tax—How payable. "Collector"or"license collector"means the finance
6.04.070 Terms of licenses—Delinquency. director,or the finance director's duly authorized repre-
6.04.080 Proration. sentative.
6.04.090 Duration of license. "Contractor"means any person who undertakes to,or
6.04.100 Limitations. offers to undertake to,or purports to have the capacity to
6.04.110 Branch establishments. undertake to,or submits'a bid to,or does himself or her-
6.04.120 Duplicate licenses. self or by or through others,construct,alter,repair,add
6.04.130 Transfer of place of business. to,subtract from,improve,move,wreck or demolish any
6.04.140 License to be conspicuously building,highway,road,parking facility,railroad,exca-
posted. vation or other structure, project, development or im-
6.04.150 Refunds. provement,or to do any part thereof,including the erec-
6.04.160 Application for issuance of tion of scaffolding or other structures or works in con-
license. nection therewith.The term contractor includes subcon-
6.04.170 Application for first license. tractor and specialty contractor.
6.04.180 Applications not conclusive. "Employee"means all persons engaged in the opera-
6.04.200 Determination of license tax in tion or conduct of any business,whether as owner, any
certain cases. member or owner,any member of owner's family,part-
6.04.210 Appeals. ner, agent, manager, solicitor, broker, salesperson and
6.04.220 Additional power of license any and all other persons employed or working in said
collector. business.
6.04.225 Document production and "Fixed place of business"means the premises occu-
inspection and entry. pied in the city of Burlingame for the particular purpose
6.04.230 License of new business— of conducting a business thereat.
Approval. "Newly established business" means a business in
6.04.240 Exemptions. existence and operation within the city for less than three
.6.04.250 Exclusions. (3)months.
6.04.260 Substitute for other revenue acts. "Peddler" means any person not having a regularly
6.04.270 Effect on past actions and established place of business,who travels or goes from
obligations previously accrued. house to house,or from place to place,and who sells and
6.04.280 Revocation of licenses— makes immediate delivery,or offers for sale and imme-
Hearing—Subsequent diate delivery,any services,goods,wares or merchandise
application for license. in his or her possession.
6.04.290 License tax a debt. "Person" includes all domestic and foreign corpora-
6.04.300 Both criminal and civil action tions, associations, syndicates,joint stock corporations,
authorized for failure to pay partnerships of every kind,clubs,Massachusetts business
license tax. or common law trusts,societies and individuals transact-
6.04.310 Effect of mistake. ing and carrying on any business in the city of Burlin-
6.04.320 Evidence of liability. game,other than as an employee.
"Solicitor" means any person who travels or goes
6.04.010 Purpose of licenses. from house to house, or from place to place, or in or
It is hereby declared that the provisions of this title of along the streets,taking orders for or endeavoring to take
the ordinance code of the city of Burlingame are for the orders,for the sale,exchange or delivery of any services,
69
6.04.030
goods,wares or merchandise not in his or her immediate therefor,and each license so issued shall state upon the -
possession. face thereof the following:
"Vehicle"means every device in,upon or by which (a) The name of the person to whom the license is
any person or property is or may be transported or drawn issued;
upon a public street or highway,except devices moved (b) The kind or kinds of business licensed thereby;
by human power or used upon stationary rails or tracks. (c) The location of such business;
(Ord. 1125 § 2 (part),(1978); Ord. 1459 § 2 (part), (d) The date of the expiration of such license;
(1992);Ord. 1671 § 7,(200 1)) (e) Such other information as the license collector
may require.(Ord. 1125 §2(part),(1978))
6.04.030 Evidence of doing business.
When any person shall,by the use of signs,circulars, 6.04.060 License tax—How payable.
cards,stationery,telephone books or newspapers,adver- All license taxes due hereunder shall be paid in ad-
tise,hold out or represent that he or she is in business in vance,in lawful money of the United States,at the office
the city, or when any person holds an active license or of the license collector.(Ord. 1125 §2(part),(1978))
permit issued by a governmental agency indicating that
he or she is in business in the city,or when any person 6.04.070 Terms of licenses—Delinquency.
makes a sale,takes an order,renders a commercial ser- (a) Except as otherwise provided, all license taxes
vice or performs any other similar act within the city,and due hereunder shall be due and payable on the first day
such person fails to deny by sworn statement given to the of July.
collector that he or she is not conducting a business in (b) If a license tax that is due and payable under
the city after being requested to do so by the collector, subsection(a)above has not been received before August
then these facts shall be considered prima facie evidence 1,the license collector shall add to each license remain-
that he or she is conducting a business in the city. (Ord. ing unpaid a penalty of twenty-five(25)percent of the
1125 §2(part),(1978)) amount of the delinquent license tax.
(c) Any business that fails to remit any tax imposed
6.04.040 License required. pursuant to Sections 6.08.085 or 6.08.150 within the time
There are hereby imposed upon the businesses,trades, required for payment of such a tax shall pay the follow-
professions, callings and occupations specified in this ing penalties:
title license taxes in the amounts hereinafter prescribed. (1) A penalty of five(5)percent of the amount ofthe
No person shall transact and carry on any business,trade tax in addition to the amount due;and
or profession, calling or occupation in the city without (2) If the delinquent tax amount plus the penalty is
first having procured a license or without first having not remitted on or before a period of fifteen (15) days
paid to the city the license tax provided herein,and to do following the date on which the remittance first became
so without complying with all such regulations shall delinquent, an additional penalty of five (5)percent of
constitute a separate violation of this code for each and the amount of the tax in addition to the amount of the tax
every day that such business is so carried on. and the five(5)percent penaltyfirst imposed.An addi-
The issuance of a license under this title shall not tional penalty of five(5)percent shall be paid for each
entitle the licensee to engage in any business which for fifteen(15)days thereafter which the remittance is delin-
any reason is in violation of any law or ordinance and quent.
shall not entitle the holder thereof to carry on any busi- (3) If the tax administrator determines that the non-
ness unless he or she has complied with all the require- payment of any remittance due under Section 6.08.085 is
ments under the other ordinances of the city and all other due to fraud,a penalty of twenty-five(25)percent of the
applicable laws,nor shall it entitle the licensee to carry amount of the tax shall be added thereto in addition to
on any business in any building or on any premises des- the penalties stated in subsections(1)and(2)of this sub-
ignated in such license in the event that such business or section.
premises are situated in a zone or locality in which the (4) In addition to the penalties imposed, any busi-
conduct of such business is a violation of any law.(Ord. ness that fails to remit any tax imposed by Section
1125 § 2(part), (1978)) 6.08.085 shall pay interest at the rate of one percent per
month or fraction thereof on the amount of the tax, ex-
6.04.050 Contents of license. clusive of penalties, from the date on which the remit-
All licenses shall be prepared and issued by the li- tance first became delinquent until paid.
cense collector upon payment of the sum to be paid
70
6.04.080
_ (d) The license collector may include in the delin- vided for in this title,and no license shall be sold or is-
quency assessment,costs of any necessary audits or in- sued for any period of time other than provided for in
vestigations necessitated by an incorrect or incomplete this title;provided,that this section shall not refer to such
return of a license tax under this chapter. penalties as are herein provided for. (Ord. 1125 § 2
(e) Every penalty and assessment imposed and such (part),(1978))
interest as accrues under the provisions of this section
shall become a part of the tax required to be paid by this 6.04.110 Branch establishments.
chapter. (Ord. 1125 § 2 (part), (1978); Ord. 1459 § 2 Separate licenses must be obtained for each branch
(part), (1992); Ord. 1500 § 1, (1994); Ord. 1671 § 2, establishment or location of the business engaged in,as if
(2001)) each such branch establishment or location were a sepa-
rate business,and each license shall authorize the licen-
6.04.080 Proration. see to engage only in the business licensed thereby at the
No proration of any license due hereunder shall be location or in the manner designated in such license;
made for any portion of the period for which a license is provided,that warehouses and distributing plants used in
payable, except in the case of a first annual license the connection with and incidental to a business licensed
tax may be prorated as follows: under the provisions of this title shall not be deemed to
(a) If the application is made during the quarter be- be separate places of business or branch establishments.
ginning July 1st,one hundred(100)percent of such fee (Ord. 1125 § 2(part),(1978))
shall be paid;
(b) If the application is made during the quarter be- 6.04.120 Duplicate licenses.
ginning October 1st, seventy-five (75) percent of such Duplicate licenses may be issued by the license col-
fee shall be paid; lector to replace any license previously issued which has
(c) If the application is made during the quarter be- been lost or destroyed upon the licensee filing an affida-
ginning January 1st,fifty(50)percent of such fee shall vit attesting to such fact, and at the time of filing such
be paid;and affidavit paying to the license collector the sum of ten
(d) If the application is made during the quarter be- dollars($10.00).(Ord. 1125§2(part),(1978);Ord.1459
ginning April 1st, twenty-five(25) percent of such fee §2(part),(1992);Ord. 1752§2,(2005))
shall be paid.
The date of commencement of business shall be 6.04.130 Transfer of place of business.
deemed the date of application whenever an application No license issued pursuant to this title shall be trans-
is filed after the commencement of business.(Ord. 1125 ferred to another person.When a licensee transfers his or
§2(part),(1978)) her business from one location to another within the city,
the license previously issued may be amended to author-
6.04.090 Duration of license. ize the conduct of the business at the new location.(Ord.
(a) No license shall be issued for a period of more 1125 §2(part),(1978);Ord. 1459 § 2(part),(1992))
than twelve(12)months.No license shall be issued for
any period extending beyond the thirtieth day of June 6.04.140 License to be conspicuously posted.
following the issuance. All licenses must be kept and posted in the following
(b) .While the license collector is empowered to mail manner:
renewal notices to businesses regarding the annual busi- (a) Any licensee transacting and carrying on busi-
ness license, the failure of the license collector to mail ness at a fixed place of business in the city shall keep the
such a notice or the failure of the business to receive license posted in a conspicuous place upon the premises
such a notice shall not excuse any failure to pay the busi- where such business is carried on.
ness license tax due at the time and pursuant to the provi- (b) Any licensee transacting and carrying on busi-
sions of Section 6.04.070 nor to excuse any penalties or ness but not operating at a fixed place of business in the
interest that may be assessed because of late or incom- city shall keep the license upon his or her person or in his
plete payment.(Ord. 1125§2(part),(1978);Ord. 1671 § or her vehicle at all times while transacting and carrying
3,(2001)) on such business. (Ord. 1125 §2(part),(1978))
6.04.100 Limitations. 6.04.150 Refunds.
No greater or lesser amount of money shall be No refunds will be made on any amount paid as a
charged or received for any license tax other than pro- license tax except in case of an error on the part of the
71
6.04.160
city in the determination of the amount of the license tax, tion that best represents the overall conduct of the busi-
in the case of a miscalculation by the business of the ness.Classification by the business itself is not binding
license tax due, in the event of double payment for a on the collector.(Ord. 1125§2(part),(1978);Ord. 1664
license, or in case of an illegally collected license tax. § 1,(2001))
Claims for such refunds must be made pursuant to and
within the time requirements of Chapter 4.15.Accrual of 6.04.210 Appeals.
the cause of action shall be the date of payment for the (a) When the license collector determines that a
license or the date the license payment was due,which- license tax is due that is more than the tax paid by the
ever is earlier.(Ord. 1125§2(part),(1978);Ord. 1657§ business, the license collector will give a notice of the
4,(2001);Ord. 1671 §4,(200 1)) amount so assessed by serving it personally or by depos-
iting it in the United States mail, postage prepaid, ad-
6.04.160 Application for issuance of license. dressed to the business at its last known place of address.
Every person required to have a license under the The assessed business may,within ten(10)days after the
provisions of this title shall make application for the serving or mailing of such notice, make application in
same to license collector. Such application shall be a writing to the license collector for a hearing on the
written statement upon a form provided by such depart- amount assessed. If application by the business for a
ment and shall be signed by the applicant under penalty hearing is not made within the time prescribed,the tax,
of perjury, or sworn to by the applicant before a person interest and penalties,if any,determined by the license
authorized to administer oaths.The application shall set collector shall become final and conclusive and immedi-
forth such information as may be necessary properly to ately due and payable. If application for a hearing is
determine the amount of the license tax to be paid by made, the license collector shall give not less than five
applicant. (Ord. 1125 §2(part),(1978)) (5) days' written notice by mail to the business of the
time and place for the hearing.At the hearing,the busi-
6.04.170 Application for first license. ness may appear and offer evidence what the specified
Every person making application for a license shall tax, interest and penalties should be.After hearing, the
pay to the license collector the license tax for the busi- license collector will determine the proper tax to be re-
ness in which he or she is engaged and a nonrefundable mitted and shall thereafter give written notice to the
application fee of thirty-five dollars($35.00).(Ord.1125 business of the decision. The amount determined to be
§ 2 (part), (1978); Ord. 1459 § 2 (part), (1992); Ord. due shall be payable after fifteen (15) days unless an
1752 §3,(2005)) appeal is taken as provided in subsection(b)below.
(b) Any person aggrieved by any decision of the
6.04.180 Applications not conclusive. license collector with respect to the issuance or refusal to
No applications shall be conclusive as to the matters issue a license, or the amount of a license tax,may ap-
set forth therein;nor shall the filing of the same preclude peal to the city manager by filing a written notice of
the city from collecting by appropriate action such sum appeal with the manager within fifteen(15)days of the
as is actually.due and payable hereunder.(Ord. 1125§2 collector's decision. If no appeal is filed within the fif
(part),(1978)) teen(15)day period,the decision of the license collector
is final.The city manager shall fix a time and place for
6.04.200 Determination of license tax in hearing such appeal, and give notice in writing to the
certain cases. appellant of the time and place of hearing by serving it
(a) If any person fails to apply for a business license, personally or by depositing it in the United States Post
or,after demand therefor has been made by the license Office,postage prepaid,addressed to such person at the
collector, he or she fails to file a corrected application address appearing on the person's last license or applica-
within fifteen(15) days after notification to so do, the tion. The person who filed the appeal may appear and
license collector shall determine the amount of license offer evidence regarding the matter.Following the hear-
tax due from such person by means of such information ing,the city manager may affirm,modify,or reverse the
as the collector may be able to obtain. decision of the license collector.The decision of the city
(b) The license collector will determine which clas- manager shall be served upon the appellant in the manner
sification of business under this title applies to each prescribed above for service of notice of hearing. The
business in light of the information available to the col- city manager's decision is the final administrative deter-
lector.When more than one classification might apply to mination. (Ord. 1125 § 2 (part), (1978); Ord. 1459 § 2
a business,the license collector will apply that classifica- (part),(1992); Ord. 1671 § 6,(200 1))
72
6.04.220
6.04.220 Additional power of license title is required, and to demand the exhibition of the
collector. business license or permit for the current term from any
In addition to all other power conferred upon him,the person engaged or employed in the transaction of such
license collector shall have the power, for good cause business.(Ord. 1671, §5,(200 1))
shown,to extend the time for filing any required sworn
statement for a period not exceeding thirty(30)days in 6.04.230 License of new business—
such case to waive any penalty which would otherwise Approval.
have accrued;and shall have the further power,with the Upon the issuance of an initial license to conduct a
consent of the council, to compromise any claim as to business at a place,building or premises located in the
amount of license tax due.(Ord. 1125§2(part),(1978)) city, or when a license is transferred to a new place of
business in the city,the license collector shall transfer a
6.04.225 Document production and copy of the application to the building inspector,the fire
inspection and entry. chief,planner and health inspector of the city.It shall be
(a) The license collector may review any application the duty of said officials to report to the license collector
or return filed pursuant to this chapter and may request or whether or not the place,building or premises,including
inspect any documents or accounts as provided for in this any incidental warehouse or distribution plants, can be
title to determine what the correct tax due is.The license used for the purpose stated in the application.If it is re-
collector, and any person designated as an agent by the ported that the carrying on of such business will violate
license collector, may, at any time during normal busi- any law or ordinance or jeopardize or constitute a men-
ness hours,for the purpose of enforcing the provisions of ace to the public health or safety,it shall be the duty of
this title,inspect the accounts,books,papers,and docu- the license collector to revoke the issuance or the transfer
ments of any business that holds any permit or tax cer- of the license. License fees shall not be refunded upon
tificate of the city under this title or that has filed a per- such revocation.(Ord. 1125§ 1 (part),(1978),Ord. 1459
mit application or business tax return with the city under §2(part),(1992))
this title.Any person shall produce under the seal of the
city the person's authority to make such an inspection. 6.04.240 Exemptions.
(b) It shall be the duty of each business that receives (a) Charitable and Nonprofit Organizations. The
a license or permit under this title to keep and preserve, license provisions of this code shall not be deemed or
for a period of three(3)years,all records as may be nec- construed to require the payment of a license fee to con-
essary to determine the amount of such tax as the busi- duct, manage or carry on any business, or require the
ness may have been liable for the collection of and pay-- payment of any license fee from any institution or or-
ment to the city. Such records shall be maintained at the ganization which is conducted, managed or carried on
business' premises or shall be available for delivery to solely for the benefit of charitable purposes or from
the license collector within one week after request.Such which profit is not derived either directly or indirectly by
records shall be so maintained for at least six(6)months any person,if such business is exempt from the payment
after a change of owner.The license collector may,upon of bank and corporation taxes by Sections 23701(d)and
five (5) days' written notice, require any business that 23701(e) of the Revenue and Taxation Code, nor shall
holds a permit or business license under this title or that any license be required for the conducting of any enter-
has filed a permit application or business tax return with tainment, concert, exhibition, lecture or scientific, his-
the city to produce any accounts, books, papers, or torical,religious or moral services whenever the receipts
documents at any location in the city that the license of such entertainment,concert,exhibition or lecture are
collector may designate in writing, for the purpose of to be appropriated to any church, school or to any reli-
enforcing this title. gious or benevolent purpose within the city;nor shall any
(c) No person conducting an inspection or review license be required for the conducting of any entertain-
pursuant to this section may reveal the information ob- ment, dance, concert, exhibition or lecture by any reli-
tained from such an inspection or review to anyone not gious, charitable, fraternal, educational, military, state,
charged with the administration or enforcement of the county or municipal organization or association when-
provisions of this title. ever the receipts of any such entertainment,dance,con-
(d) The license collector, any designated officer or cert, exhibition or lecture are to be appropriated for the
agent of the license collector, and any police officer is purpose and objects for which such association or or-
entitled to enter free of charge at any time any place of ganization was formed and from which a profit is not
business for which a tax, license, or permit under this derived either directly or indirectly by any person;pro-
73
6.04.250
vided, however, that nothing herein contained shall be them under the provisions of Article XIII, Section 16,
deemed to exempt any institution or organization from Subdivision 1(a)of the State Constitution;
complying with the provisions of any of the ordinances (c) Insurance companies and associations to the
of the city requiring such institution or organization to extent that a city may not levy a license tax upon them
obtain a permit from the city council to conduct,manage under the provisions of Article XIII, Section 14 4/5 of
or carry on such business. the State Constitution;
(b) Interstate Commerce. Nothing in this title shall (d) Any person whom the city is not authorized to
be deemed or construed to apply to any person transact- license under any law or constitution of the United States
ing or carrying on any business exempt by virtue of the or the state of California.
Constitution or applicable statutes of the United States or The license collector may require the filing of a veri-
of the state of California from payment of such licenses fled statement from any person claiming to be exempted
as are herein prescribed.Such person shall file a verified or excluded by the provisions of Section 6.04.240 or
statement with the license collector setting forth all of the 6.04.250,which statement shall set forth all facts upon
facts showing that he or she is entitled to such exemp- which the exclusion is claimed. (Ord. 1125 § 2 (part),
tion. The statement shall contain the name and location (1978))
of the person for which the orders are to be solicited or
secured, the name and address of the nearest local or 6.04.260 Substitute for other revenue acts.
state manager,the kind of goods,wares or merchandise Any person required to pay a license tax for transact-
to be delivered,the place from where the same are to be ing and carrying on any business under this title shall not
shipped or forwarded,the method of solicitation or tak- be relieved from the payment of any license tax for the
ing orders, the location of any warehouse, factory or privilege of doing such business which has been required
plant within the state of California,the method of deliv- under any other ordinance of the city, and shall remain
ery,the name and address of the applicant,and any other subject to the regulatory provisions of such other ordi-
facts necessary to establish such claim of exemption. nance.(Ord. 1125 § 2(part),(1978))
(c) Veterans. Any veteran, as defined by Section
16001 and Section 16001.5 of the Business and Profes- 6.04.270 Effect on past actions and
sions Code,of the state of California, shall be exempt obligations previously accrued.
from the payment of license fees for peddling or solicit- Neither the adoption of this title,nor its superseding
ing upon presentation of proof of such exemption satis- of any portion of any other ordinance of the city of Bur-
factory to the license collector. lingame, shall in any manner be construed to affect
(d) Minors,Sixteen Years and Younger.Every natu- prosecution for violation of any other ordinance commit-
ral person of the age of sixteen (16) years or under, ted prior to the effective date hereof,nor be construed as
whose annual gross receipts from any and all businesses a waiver of any license or any penal provision applicable
are four thousand dollars ($4,000.00) or less, shall be to any such violation,nor be construed to affect the va-
exempt from payment of any license tax under the provi- lidity of any bond or cash deposit required by any ordi-
sions of this title. nance to be posted,filed or deposited,and all rights and
(e) Senior Citizens.Every natural person of the age obligations thereto appertaining shall continue in full
of sixty-five(65)years or over,whose annual gross re- force and effect.(Ord. 1125 §2(part),(1978))
ceipts from any and all business are four thousand-dollars
($4,000.00)or less,shall be exempt from payment of any 6.04.280 Revocation of licenses—Hearing—
license tax under the provisions of this title.(Ord.1125§ Subsequent application for license.
2(part),(1978)) Any license issued under the terms of this code may
be suspended or revoked by the city council whenever it
6.04.250 Exclusions. shall appear that the licensee has failed to pay the
Except as may be otherwise specifically provided in charges imposed by this title,that the business, calling,
this title, the terms hereof shall not be deemed or con- profession or trade of the person to whom such license
strued to apply to any of the following persons: was issued is conducted in a disorderly or improper
(a) Any public utility which makes payments to the manner or in violation of any law of the United States,
city of Burlingame under a franchise or similar agree- the state of California, or any ordinance on the city, or
ment; that the person conducting the business,trade,profession
(b) Banks,including national banking associations, or calling is of an unfit character to conduct the same,or
to the extent that a city may not levy a license tax upon the purpose for which the license has been issued is be-
74
6.04.290
ing abused to the detriment of the public,or is being used remedies prescribed hereunder shall be cumulative and
for a purpose foreign to that for which the license was the use of one or more remedies by the city shall not bar
issued. the use of any other remedy for the purpose of enforcing
Except as provided in Section 6.04.230, a license the provisions hereof.(Ord. 1125 §2(part),(1978))
issued under this title shall not be revoked,canceled or
suspended until a hearing thereon shall have been had by 6.04.310 Effect of mistake.
the city council. Written notice of the time and place of In no case shall any mistake made by the city in stat-
such hearing shall be served upon the permittee at least ing the amount of a license tax prevent or prejudice the
three(3)days prior to the date set for such hearing.Such collection by the city of what shall be actually due from
notice shall also contain a brief statement of the grounds anyone carrying on a business subject to a license tax
to be relied upon for revoking,canceling or suspending under this title. (Ord. 1125 §2(part),(1978))
such license. Notice may be given either by personal
delivery thereof to the person to be notified or by depos- 6.04.320 Evidence of liability.
iting it in the United States Post Office in a sealed enve- In any action brought under or arising out of any of
lope, postage prepaid, addressed to such person to be the provisions of this title,or of any ordinance imposing
notified, at the business address appearing upon said a license tax, the fact that a party thereto represented
license.At the hearing before the city council the person himself or herself as engaged in any business or calling
aggrieved shall have an opportunity to answer and may for the transaction of which a license is required,or that
be thereafter heard, and, upon due consideration and such party exhibited a sign indicating such business or
deliberation by the city-council, the complaint may be calling,shall be presumptive evidence of the liability of
dismissed,or, if the city council concludes that charges such party to pay for a license for such business. (Ord.
have been sustained and substantiated, it may revoke, 1125 §2(part), (1978))
cancel or suspend the license of the permittee, and the
action of the city council shall be final and conclusive
and no appeal therefrom shall be had.
If any such license shall have been revoked,neither
the holder thereof nor any person acting for him or her
directly or indirectly shall be entitled to another license
to carry on the same or any gimilar business within the
city unless the application for such license shall be ap-
proved by the city council.(Ord. 1125§2(part),(1978);
Ord. 1459 §2(part),(1992))
6.04.290 License tax a debt.
The amount of any license tax and penalty imposed by
the provisions of this title shall be deemed a debt to the
city of Burlingame,and any person carrying on any busi-
ness without first having procured a license from the city
to do so shall be liable to an action in the name of the
city in any court of competent jurisdiction for the amount
of the license tax and penalties imposed on such busi-
ness.(Ord. 1125 §2(part),(1978))
6.04.300 Both criminal and civil action
authorized for failure to pay license
tax.
The conviction of any person for engaging in any
business without first obtaining a license to conduct such
business shall not relieve such person from paying the
license tax to conduct such business,nor shall the pay-
ment of any license tax prevent a criminal prosecution
for the violation of any of the provisions of this title;all
75
6.08.010
Chapter 6.08 6.08.060 Theaters.
Every person conducting or operating an indoor or
LICENSE TAXES outdoor theater for showing moving pictures,or for the
presentation ofplays,musicals,operas,operettas,revues
Sections: or similar presentations of entertainment and amusement,
6.08.010 General. having a seating capacity of not more than one thousand
6.08.020 License taxes. (1,000)persons, shall pay an annual license tax of one
6.08.040 Subcontractors. hundred fifty dollars ($150.00), and every person con-
6.08.060 Theaters. ducting or operating such a theater having a seating ca-
6.08.080 Amusement devices. pacity in excess of one thousand(1,000)persons shall
6.08.085 Operators of commercial pay an annual license tax of two hundred dollars
parking facilities. ($200.00). (Ord. 1125 § 3 (part),(1978); Ord. 1459 §2
6.08.110 Motor vehicles sales. (part),(1992); Ord. 1663 §2,(200 1))
6.08.140 Peddlers and solicitors.
6.08.150 Closing-out sales. 6.08.080 Amusement devices.
6.08.170 Curb,street and sidewalk sign In addition to an annual business license,every busi-
painters. ness having upon its premises amusement machines or
6.08.180 Rental car agencies. devices including any machine,instrument or apparatus
for the purpose ofproducing,reproducing or playing any
6.08.010 General. musical tone or tones or combination of tones requiring a
For every person engaged in carrying on or maintain- coin, token or other substitute therefor to be deposited
ing any profession,trade,occupation,calling or business, therein, shall pay an annual license tax of ten dollars
the license tax shall be as set forth in the following sec- ($10.00) for each machine. (Ord. 1125 § 3, (part),
tions.(Ord. 1125 §3 (part),(1978)) (1978); Ord. 1223 § 12 (1982); Ord. 1459 § 2 (part),
6.08.020 License taxes. (1992);Ord. 1663 §4,(200 1))
The following persons shall pay an annual license tax 6.08.085 Operators of commercial parking
of one hundred dollars($100.00). facilities.
(a) Every person conducting or carrying on the busi- (a) Commercial parking facility defined."Commer-
ness consisting of selling any goods, wares and mer- cial parking facility"means any privately owned or oper-
chandise or commodities, or services, or conducting or ated facility that provides,for any form of consideration,
carrying on any profession,trade,occupation,calling or parking or storage for motor vehicles,motorcycles,trail-
business not otherwise specifically taxed by this chapter. ers,bicycles, or other similar means of conveyance for
(b) Every person not having a fixed place of busi- passengers or property. "Commercial parking facility"
ness within the city who engages in business within the does not include a parking facility that is:
city, including contractors. (1) Not the predominant use of the parcel on which
(c) Every person conducting a home occupation as the parking facility is located;or
defined by Section 25.08.350 of this code. (2) Leased or owned by a business and operated
(d) Every person conducting or carrying on the busi- exclusively to park or store vehicles that are owned or
ness of selling Christmas trees,except where such busi- leased by that same business;or
ness is conducted in connection with another regularly (3) Leased or owned by a business and operated
established place of business for which a license has exclusively to park or store vehicles that are part of that
been issued.(Ord. 1125§3(part),(1978);Ord. 1459§2 same business' inventory for purposes of sale, lease, or
(part),(1992);Ord. 1669 § 1, (2001)) resale.
(b) Operator Defined."Operator"means any person
6.08.040 Subcontractors. who, as owner, lessee, employee, agent, or otherwise,
Every person conducting or carrying on the business operates,maintains,manages,keeps,permits,or allows
of contractor shall furnish the collector the names and to be operated,maintained,managed,or keep any com-
addresses of all subcontractors doing work on each such mercial parking facility in or upon any premises owned,
construction or work and the.premises on which it is leased,managed,operated,or controlled by such person
located.(Ord. 1125 § 3 (part), (1978)) within the city.
76
6.08.110
(c) The operator of a commercial parking facility in (a) A period of six (6) months or less prior to the
the city shall pay an annual license tax of five(5)percent date the application is filed:$100.00.
of the gross receipts received from the operation of the (b) More than six(6)months: $50.00.
commercial parking facility without deduction therefrom. (c) More than two(2)years:$10.00.(Ord. 1125§3
(d) Each operator of a facility shall,on or before the (part),(1978);Ord. 1459§2(part),(1992);Ord. 1663 §
last day of the month following the close of each calen- 7,(2001))
dar quarter,or at the close of any shorter reporting period
which may be established by the license collector,make 6.08.170 Curb,street and sidewalk sign
a return to the license collector,on forms provided by the painters.
collector of the total tax.At the time the return is filed, For traveling from house to house or place to place for
the full amount of the tax shall be remitted to the license the purpose of painting house or address numbers upon
collector. The license collector may establish shorter private real property or an adjacent street curb; or for
reporting periods for any operator if the collector deems placing or maintaining any number,figure,letter,carv-
it necessary in order to insure timely collection of the ing, drawing, design or other marking to identify the
tax; and the collector may also require further informa- premises of any such property upon any street,sidewalk
tion in the return.Returns and payments are due immedi- or curb,the license tax shall be ten dollars($10.00)per
ately upon cessation of business for any reason. (Ord. person in addition to any solicitor's licenses which may
1670,§ 1,(2001)). be required.(Ord. 1125§3(part),(1978);Ord. 1459§2
(part),(1992);Ord. 1663 § 8,(2001))
6.08.110 Motor vehicles sales.
Every person conducting or operating the business of 6.08.180 Rental car agencies.
selling new,or used motor vehicles,shall pay an annual Every person conducting or operating the business of
license tax of one hundred fifty dollars($150.00).(Ord. renting autos, trucks, or other vehicles for periods of
1125 § 3 (part), (1978); Ord. 1459 § 2 (part), (1992); thirty(30)days or less,not in conjunction with an auto or
Ord. 1663 §5,(200 1)) truck sales agency or automobile service business situ-
ated in the city, shall pay an annual license tax of three
6.08.140 Peddlers and solicitors. hundred dollars($300.00).(Ord. 1125§3(part),(1978);
(a) Every person who conducts the business ofped- Ord. 1459 § 2(part),(1992);Ord. 1663 § 9,(2001))
dling or soliciting under a license obtained pursuant to
Chapter 6.24 of this code shall pay an annual license fee
of one hundred twenty dollars($120.00)payable in ad-
vance;provided,however,that any person maintaining a
regular route of established deliveries of food products
shall pay an annual license fee as provided in Section
6.08.020 above.
(b) As.used herein the term"established delivery"
means a delivery of articles of food over a definite route
of travel,serving regular customers and which route has
been established for at least one year.
(c) The license fee require by this section is imposed
on and payable by the business and not on or by each
individual employee of the business that is engaged in
peddling or soliciting.(Ord. 1125§3(part),(1978);Ord.
1459§2(part),(1992);Ord. 1663 §6,(2001);Ord. 1776
§3,(2006))
6.08.150 Closing-out sales.
The license fee for closing-out sales under a license
obtained pursuant to Chapter 6.20 of this code shall be as
established in the following schedule:
If the applicant has been operating the business to be
closed out under a valid city business license for:
77
ATTACHMENT VIII.
Why Contract for Audit Services
Instead of Performing The Service In-House?
1. No need to hire additional city staff.
MAS will mail all letters, handle all return mail,provide a bilingual call center and
provide a toll-free telephone number to facilitate tax payments. MAS will provide
quality control for all taxpayer paperwork and payments. City would have to hire
additional staff and set up additional new collections operations to provide this service.
2. No immediate or long-term financial costs incurred by the City.
MAS' fees are paid by the delinquent tax payer. The MAS fee of 50% is added to the tax
liability amounts due to the city. The city does not provide the contractor a"cut of the
amount due to the city." There is no up-front payment to the contractor by the city. Once
the audit is done and MAS is paid its fees, there are no continuing audit or staff costs.
3. No need for up front training of staff(set-up time and costs).
MAS has an established discovery, notice and collections process and a well trained back
office operation that is geared up to begin the audit immediately. This is their only line
of business.
4. No need for IT resources to create and recreate databases.
MAS has established databases that can be used to discover non-complaint businesses
and cross reference existing businesses. City would have to develop and or subscribe to
database searching services.
5. City acts as a check and balance on the work of the auditor.
A contractor separates the discovery and collection work from the city and allows the city
to oversee the process, act as ombudsman and settle disputes with taxpayers. The City
will still review all identified accounts for accuracy and approve tax deficiencies for
collection. The city will monitor auditors' interaction with business community to ensure
"business friendly" approach. If the city conducts the audit, there is no other entity to
check against complaints regarding the audit and collection process.
6. Contract can be terminated by either party on 30 day written notice.
Hiring city staff and appropriating additional resources to conduct the audit in-house
would prevent the audit from being terminated without costs if Council chose to do so.
The contractor agreement can be terminated by the City after a 30 day written notice.
Attachment VII.
,Y
JwA-20�
4il.it2i
Business License Tax Audit
Survey of San Mateo County Cities
Presented February 4, 2008
Answer the Following Question
• How does the City of Burlingame's
Business License Tax Ordinance, which
requires persons and businesses that do
not have a physical location within the city
limits to pay the tax, compare to other
cities located in San Mateo County?
1
Attachment VII.
City of Burlingame,CA
Business License Tax Audit Survey of San Mateo County Cities
San Mateo County Business Applies to Active Audit Other Comments
Cities License Outsiders Enforcement Program
Atherton Yes Yes No No Contractors&gardners only businesses
Belmont Yes Yes Yes Yes Anyone who generates revenue in city
Brisbane Yes Yes No No If you perform work in Brisbane you need one
Foster City Yes Yes No No None
Half Moon Bay Yes Yes Limited No Vendors and Professionals-Yes
Menlo Park Yes Yes Limited No Enforce suspected underpayment by staff
Millbrae Yes Yes Limited Limited Police cadets have canvassed locations
Redwood City Yes Yes Yes Yes On-going using contractor
San Bruno Yes Yes N/R N/R Even if not physically located in city
San Carlos Yes Yes Yes Yes Don't need a physical location within city
San Mateo Yes Yes Limited No Contemplating an audit soon
South San Francisco Yes Yes No Yes Contemplating an audit in Spring 2008
Websites
• City of San Mateo
http://www.cityofsanmateo.org/downloads/business/out of town for
m.pdf
• City of Millbrae
http://www.ci.millbrae.ca.us/businesslicense.htmI -
• City of Redwood, City
Redwood City Business Licenses Ordinances
2
Attachment VII.
Websites
• City of Brisbane - Business License
• Half Moon Bay
http://www.haIf-moon-bay.ca.us/BusinessLicenseAl)plication.1)df
j • South San Francisco
South San Francisco Website- Business License Forms Online
• City of Belmont
http://www.belmont.gov/doc center.asp?d id=240001240
Websites
• City of San Bruno
Welcome to the City of San Bruno, California
• City of San Carlos
City of San Carlos-Business Registration Ordinance
• Foster City
City Hall-City Codes Main Page
3
Attachment VII.
Conclusion
• All the neighboring cities require
businesses that do not have a
physical location within their city limits
to obtain a business license and pay
a tax as specified and set by their
individual ordinances and rate
schedules.
4
ATTACHMENT IX.
Public Information Documents:
Draft Press Release (dated Wednesday, February 20, 2008)
Newspaper Advertising:
San Mateo County Times
One 1/4 page ad (published twice)
Burlingame Daily News
One 1/4 page ad (published twice)
The Daily Journal
One 1/4 page ad (published twice)
The San Francisco Examiner
One 1/4 page ad (published twice)
C
x
M 4r(ff
uw '� CITY OF BURLINGAME, CA PRESS RELEASE
tanx-VMS
Title: Burlingame Council Approves Business Tax Amnesty Program
Date: Wednesday, February 20, 2008, 9:00 a.m.
Contact: Jesus Nava, Finance Director/Treasurer, 650-558-7222
Last night, the City Council of the City of Burlingame, CA voted to approve a Business License
Tax Amnesty Program to help businesses operating in Burlingame come into compliance with
the city's Business License Tax Ordinance. A 90-day amnesty period was approved to give
businesses that have no knowledge of the city's business license tax ordinance an opportunity to
comply with the requirements of the ordinance without paying penalties or interest charges.
Jesus Nava, Burlingame Finance Director/Treasurer stated, "The City Council wants to make
sure that all affected businesses have the opportunity to comply with the law without having to
incur serious or heavy penalties. A business that has never had a license or has let their license
expire can use the amnesty period to comply with the ordinance by paying as little as the current
year tax of $100, no questions asked. New businesses that have never had a Burlingame
business license must also pay an application fee of$35."
The amnesty period provides an incentive to businesses that pay within the first 30 days by
limiting their past due tax liability to no more than the $100 tax (and $35 application fee for new
businesses). Once the 30 days are over, businesses that have been operating in the city for more
than a year without a license will be required to pay the current year tax in addition to prior year
amounts due up to a maximum of four years.
The Business License Tax Ordinance was adopted in 1978. It requires all businesses operating
in Burlingame to register for a business license and pay a tax of $100 per fiscal year. The city's
fiscal year is July 1 through June 30. All business licenses expire on June 30 of each year.
City staff presented Council with a proposal to conduct an audit of the Business License Tax
Ordinance to determine the level of compliance with the law and identify businesses that have
been operating in the city without a business license. The audit will be conducted by Municipal
Auditing Services, L.L.C., a California limited liability corporation. The business license audit
is scheduled to begin after the 90-day amnesty period has expired. Businesses that are found to
be non-compliant with the ordinance after the amnesty period has ended will be assessed all past
due taxes plus all applicable fines, fees and interest charges.
Amnesty Period License Application Payment Description
Amount Fee
March 1 - 31, 2008 $100.00 $35 Current Year Tax plus
Application Fee
April 1 - 15, 2008 $200.00 $35 Current Year plus 1-Year In
Arrears plus Application Fee
April 16 - 30, 2008 $300.00 $35 Current Year plus 2-Years In
Arrears plus Application Fee
May 1 - 30, 2008 $400.00 $35 Current Year plus 3-Years In
Arrears plus Application Fee
NOTICE OF TAX AMNESTY!
ATTENTION ALL BUSINESSES
OPERATING IN BURLINGAME
THE CITY WILL BE CONDUCTING AN AUDIT
OF THE BUSINESS LICENSE TAX ORDINANCE
TO DETERMINE COMPLIANCE AND PAYMENT
OF THE $100 PER ANNUM TAX
The City of Burlingame offers an Amnesty Program for all businesses operating within the city
: . that have not paid the city's Business License Tax and obtained a Business License. The city '.
requires any and all businesses to obtain a license and pay the tax whether the business is
physically located within the city limits or not. The following businesses do not require a a�
business license: Charitable and non-profit organizations; businesses governed by Interstate
Commerce; veterans peddling or soliciting; minors (16 or younger) and seniors (65 or older)with
gross receipts of $4,000 or less; City of Burlingame parks and recreation contract employees;
alcoholic and liquor brokers and distributorships (unless they also sell non-alcoholic products);
,i public utilities paying a city franchise fee; banks (unless they also engage in non-banking ,
services such as leasing of real estate); insurance companies and associations (excluding
independent brokers); and any person that cannot be licensed by the city due to protection under
the U.S. or State of California Constitution. You can call the City of Burlingame Business
License Office at 558-7212 to determine if you require a license.
Amnesty Period License Application payment Description
Amount Fee
March 1 - 31, 2008 $100.00 $35 Current Year Tax plus
Application Fee
April 1 - 15, 2008 $200.00 $35 Current Year plus 1-Year In
Arrears plus Application Fee
April 16 - 30, 2008 $300.00 $35 Current Year plus 2-Years InArrears plus Application Fee ,
May 1 - 30, 2008 $400.00 $35 Current Year plus 3-Years In
z' Arrears plus Application Fee
You can check the City of Burlingame Municipal Code at
www.burlingame.org Y"
CITY 0
BURLINGAME STAFF REPORT
AGENDA 8b
oq o
ogq,Ep��NE ITEM#
MTG.
DATE February 19, 2008
TO: HONORABLE MAYOR AND CITY COUNCIL
SUBMITTED
d.."
DATE: February 11, 2008 zx��
FROM: Ana Silva APPROVED
Tel. No.: 558-7204 By
SUBJECT: CONSIDER APPOINTMENT TO PLANNING COMMISSION
RECOMMENDATION: Make appointments to fill two terms or take other action.
BACKGROUND: Two Commission positions are due for appointment due to a vacancy and an
approaching term expiration. The positions were publicized and notification letters were sent to past
commission applicants. Seven applications were received as of the deadline of February 1, 2008. The
following applicants were interviewed by the full Council on February 5, 2008: Aline Bier; Greg Gambrioli;
Brian McGinn; Jeff Lindstrom; Paul Prendiville; Sandra Yie; and Angel Shew.
The appointee terms will be for three years, ending in April 2011.
��� CITY n; STAFF REPORT
13URUNGAME AGENDA
ITEM# 8c
*ti 000 MTG.
rN.+uwc 0' DATE 2/19/2008
TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED
BY Jack Van Etten,Chief of Police
DATE: February 8,2008
( A5 APPROVED
FROM: Sgt.Dean Williams,Director of Traffic v By Jim Nantell,City Manager
SUBJECT: Introduction of a new Ordinance to establish a Pilot Residential Parking Permit rogram (section
13.36.070)
RECOMMENDATION:
Staff recommends that the City Council introduce a new ordinance (section 13.36.070)to establish a Pilot
Residential Parking Permit Program. This proposal would allow the issuance of daytime parking permits for
residents living in areas near business districts with time restricted parking. Staff is recommending a 6 month
trial period on a limited basis in the 200-400 blocks of Occidental Ave. and the 1200-1400 blocks of Bellevue
Ave. During the trial period staff will monitor the program and report back to council the results of the
program, its effectiveness and any recommendations or changes. Tonight, Staff is recommending that the
following be done:
1. Request the City Clerk read the title of the proposed ordinance
2. Waive further reading of the proposed ordinance
3. Introduce the proposed action to establish a Residential Parking Permit Pilot Program
4. Direct the City Clerk to publish a summary of the newly proposed ordinance at least 5 days prior to the
proposed adoption
DISCUSSION:
In the past, daytime restricted residential parking areas near business districts have caused residents to move
their vehicles within the posted time restrictions. As a result of receiving requests and/or complaints from the
public on this issue, staff discussed the need to allow residents the right to park near their residence(s) during
daytime hours without time restrictions. Staff agreed that it is unfair to limit a person's right to park near
his/her residence simply because they reside in or near a business district. Currently, residents in these areas
and their guests are required to move their vehicles within the posted time limitation or risk receiving a
parking citation. The police department and other city staff have without success, attempted to change the time
restrictions in some areas to resolve this problem and accommodate residents. Staff feels that this program will
meet the interests of affected residents in our community and the city, as well. Specifically, this pilot program
would allow residents to park near their residence during daytime hours without fear of receiving a citation for
violating a time restriction.
Staff recommends that we initially start this program on a 6 month trial basis in a limited area in the 200-400
blocks of Occidental Ave. and 1200-1400 blocks of Bellevue Ave. Staff feels that these two areas
(incorporating neighborhoods that are in a residential area and an apartment area) provide different and diverse
location areas for a true analysis of the effectiveness of the program. One of the longtime concerned residents
with restricted parking times actually resides in one of these pilot areas.
Staff held numerous meetings regarding the development of this program. Included in these meetings was a
public meeting held at the Burlingame Recreation Center on January 23 of this year (see attachment "A" for
public comments/questions, permit information and forms). This issue was also introduced and discussed at a
Traffic, Safety and Parking Commission meeting. It should be noted that the commissioners of the TSP
commission supported the idea of a Residential Parking Permit Program and there were no notable objections
from the public.
Following the conclusion of numerous meetings, staff developed a Residential Parking Permit Program (see
attachment "B" Policy and Procedures packet). Staff believes the proposed Residential Parking Permit
Program is fair and in line with the goals of our city. The following is a summary of that program:
The program is entirely "voluntary" and we are recommending a 6 month pilot program on a limited
basis. As previously mentioned, the initial pilot program will include the 200-400 block of Occidental
Ave. and the 1200-1400 block of Bellevue Ave. Prior to the implementation of this pilot program,
Public Works will conduct parking survey(s) in the affected areas. A secondary survey will be
conducted near the end of the 6 month trial period to determine any adverse impacts that may be
occurring as a result of the program. Qualified residents in these pilot areas will be notified of their
eligibility by the Public Works Department. Residents interested in the program would then be
required to follow the permit application process.
If approved, the resident will be issued a maximum of two (2) parking permits. The permit application
process and issuance of parking permits will be administered and managed by the police department.
These permits will be valid for 1 calendar year and can be used on any qualified vehicle associated
with the qualified residence. The cost for the permit(s) will be $50.00 annually. The annual fee will
cover anticipated costs related to the program, such as signage updates in the form of stickers, forms
required for the program, the permit placards and staff time required to manage the program. The
parking permits will allow residents to park their vehicle, a visitor and/or care givers vehicle in the
time restricted area without having to adhere to the posted time restrictions. The parking permits will
be block specific (i.e. only authorized in 400 block of Occidental Ave., the 500 block of Occidental
Ave., etc). However, the parking permits do not exempt resident's vehicles from all other applicable
laws pertaining to parking in the city, including but not limited to, the 72 hour requirement (i.e.
vehicles are to be moved every 72 hours or be subject to tow), metered areas, red zones, handicap
areas, etc.
This program will be reassessed at the end of the 6 month trial period. At that time, Staff will present Council
with the results of the program. At that time, Council could either terminate the program or continue it as a
permanent program. With Council direction, the program could also be expanded to include some or all
fourteen (14) additional residential neighborhoods that would quality for this Residential Parking Permit
Program.
Attached is a Resolution outlining the Residential Parking Permit Program and the policies and procedures
that the city will follow during the 6 month pilot program.
BUDGET IMPACT:
The budget impact of this recommendation is approximately$3,000.00. This total is based on the pilot
program only and it is assuming that most qualified residents (approx. 175)will be participating in the
program. The break down of the costs are as follows: $2,000.00 for staff time required to manage the program,
$500.00 for permit placards, $375.00 for signage update (i.e. stickers) and $250.00 for related
forms/paperwork for the program.
ATTACHMENTS:
1. Proposed new municipal code establishing preferential parking zones
2. Resolution establishing policy regarding preferential parking areas outlining the program's policies and
procedures to be followed
3. Attachment"A"(Notes from January 23rd public meeting and January 24th follow-up staff meeting
4. Attachment"B"Proposed new Residential Parking Permit Program (in its entirety with examples of
associated forms/documents/placards)
I ORDINANCE No.
2 ORDINANCE OF THE CITY OF BURLINGAME
ADOPTING A NEW SECTION 13.36.070 TO AUTHORIZE THE ESTABLISHMENT
3 OF PREFERENTIAL PARKING ZONES
PURSUANT TO VEHICLE CODE SECTION 22507
4
5 The CITY COUNCIL of the CITY OF BURLINGAME does hereby ordain as follows:
6
7 Section 1. Parking on City streets can often be difficult in many areas, and the City has
8 established a number of time limited zones to ensure that parking is available to residents,
9 customers,and employees.However,these time limits impose a significant burden on the residents
10 themselves during the day, and can often cause the same difficulties for residents' guests and
11 workers in the residences. This ordinance is adopted in order to authorize the establishment of
12 preferential parking zones by Council resolution and to provide for enforcement ofpermit issuance
13 requirements.
14
15 Section 2. A new Section 13.36.070 is added to read as follows:
16 13.36.070 Preferential parking zones.
17 (a) The city council may establish by resolution preferential parking zones that would
18 exempt the motor vehicles of residents and the residents' guests on designated streets from the
19 restrictions of time-limited parking contained in sections 13.36.030, 13.36.040, 13.36.042, or
20 13.36.043, or any combination thereof that the council may deem appropriate that applies on the
21 designated streets.
22 (b) However, nothing contained in such a resolution shall allow or be construed to allow
23 any motor vehicle of a resident or a resident's guest to be exempt from any parking meter, no
24 parking designation, seventy-two hour parking limit, or any other parking limitation or curb
25 marking except as specifically listed in the preferential parking zone policy for the specified streets.
26 (c)Preferential parking zone permits will be issued on a calendar year basis, and a fee as
27 established by resolution of the city council shall be paid for each permit, permit renewal, and
28 permit reissuance.
1
I (d) It is unlawful for any person to:
2 (1) Alter, forge, counterfeit, or falsify any parking permit relating to a preferential parking
3 program or display or cause or permit to be displayed any such altered, forged, counterfeited or
4 false permit with intent to represent the permit has been issued by the city.
5 (2) Transfer, loan, sell, or otherwise provide a parking permit relating to a preferential
6 parking program to a person who is not eligible for such a permit under the terms of the preferential
7 parking program, or to display or cause or permit to be displayed any such unlawfully transferred
8 permit.
9 (3) Display or cause or permit to be displayed any parking permit relating to a preferential
10 parking program when the person knows or has reason to know that the person is not eligible or
11 is no longer eligible to display or cause or permit the permit to be displayed.
12
13 Section 3. This ordinance shall be published as required by law.
14
15 Mayor
16
17 19 DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the
18 foregoing ordinance was introduced at a regular meeting of the City Council held on the day
19 of , 2008, and adopted thereafter at a regular meeting of the City Council held on
20 the day of , 2008, by the following vote:
21
AYES: COUNCILMEMBERS:
22 NOES: COUNCILMEMBERS:
23 ABSENT: COUNCILMEMBERS:
24
25 City Clerk
26
27
28
2
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
ESTABLISHING POLICY REGARDING PREFERENTIAL PARKING AREAS AND
POLICIES TO BE APPLIED IN CONNECTION WITH THOSE AREAS
WHEREAS,pursuant to Vehicle Code§ 22507,the City Council adopted Section
13.36.070 to authorize the City Council to establish preferential parking areas and policies with
regard to such areas;and
WHEREAS,the areas shown in Exhibit A hereto have significant parking issues that
requires imposition of time limits on parking by the general public during the day as established
in Chapter 13.36 of the Municipal Code; and
WHEREAS,the parking time limits create hardships for the residents in these areas who
may be at home during the day or who require persons to come to their homes to perform work in
or on the home; and
WHEREAS, a preferential parking permit program that would allow these residents to
obtain preferential parking permits that would exempt them from the parking time restrictions
during the day would be appropriate; and
WHEREAS, the policies contained in Exhibit B hereto that regulate the permit program
are reasonable and necessary to make the program effective,
NOW,THEREFORE,BE IT RESOLVED:
1. A preferential parking permit program as authorized in Section 13.36.070 is approved
for the areas shown on Exhibit A hereto.
2. The policies and procedures for the program contained in Exhibit B area approved.
3. No later than January 31,2009,the City Manager shall report to the City Council on
the effectiveness and usefulness of the preferential parking program and make any
recommendations for changes that the City Manager believes should be made to the program.
Mayor
1
1, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the
foregoing Resolution was introduced at a regular meeting of the City Council held on the
day of , 2008, and was adopted thereafter by the following vote:
AYES:COUNCILMEMBERS:
NOES:COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
City Clerk
U:\FII,ES\RESO\preferentialparking2008.bpd.doc
2
EXHIBIT B
POLICIES AND PROCEDURES REGARDING THE PREFERENTIAL PARKING
PERMIT PROGRAM
A. FORM OF PERMIT
The permit shall consist of a placard to be affixed to the rear view mirror of the vehicle of the
resident or guest.
B. ISSUANCE OF PERMIT
In order to obtain a permit, a resident will submit the following:
1. A complete application form in the resident's name and address, and signed by the
resident seeking the permit.
2. A copy of the current registration with a Department of Motor Vehicles for each vehicle
for which the applicant is requesting a permit.
3. Proof of residency of the applicant in the preferential parking permit area.
Acceptable proof of residency includes:
Vehicle registration
Utility Billing
Car insurance policy
Lease agreement
Copy of a preprinted check with financial institution showing the
resident's name and address
4. Payment of the fee set by Council resolution prior to issuance of the permit.
Permits will be issued on a calendar year basis regardless of when in the year they are actually
issued.
C. NUMBER OF PERMITS
The maximum number of permits that shall be issued to one home or residence is two,regardless
of the number of persons who may actually reside in the home or residence. Each apartment or
condominium unit is considered a residence for purposes of these policies.
D. EFFECT OF PERMIT
I. Authorized display of the preferential parking permit exempts the motor vehicle on which
the permit is displayed from compliance with the parking limits established in the
preferential parking area for which the permit was issued only for on-street parking as
follows:
—Any one-hour parking zone
A-1
—Any two-hour parking zone
—Any four-hour parking zone
2. The permit does not exempt the motor vehicle on which the permit is displayed from any
other parking restrictions in the preferential parking area, such as loading zones,no
parking zones, or disabled parking zones,nor for any other limits on parking, such as
vehicle heights. In particular, display of the parking permit does not exempt any motor
vehicle from the requirement that a vehicle be moved no less often than every 72 hours.
3. The permit does not apply in any way to any parking space for which there is a parking
meter or other payment device applied.
4. The permit does not apply for the parking of any vehicle, except a motor vehicle as
defined in the Vehicle Code, and further a permit shall not be issued or displayed for use
on any camp trailer,motor home, or commercial vehicle..
5. The preferential parking permit does not provide any warranty or representation that
parking of any kind will be available to the holder of the permit.
6. In order to be exempt, the permit must be attached to the rear view mirror of the motor
vehicle and readily visible from the front of the vehicle.
D. USE OF PERMIT
The person to whom the permit is issued may:
1. Use the permit for the person's own household; or
2. Provide a permit to a person who is working in the home or residence for use during the
time that the person is actually performing work in the home or residence; or
3. Provide a permit to a guest who is temporarily visiting the home or residence for use
during the period that the person is actually visiting the home or residence.
E. REVOCATION OF PERMIT
If the Chief of Police,or the Chief's authorized representative, determines that one or more
permits are being used by persons who are not eligible or have been misused or transferred in
violation of the Municipal Code or this policy,the Chief may revoke the permit or permits by
giving written notice to the person to whom the permit was issued. The holder of the permit may
request a meeting with the Chief of Police to present the holder's position; after considering the
holder's presentation,the Chief may affinn the revocation or rescind the revocation. The decision
of the Chief shall be final and binding on the permitholder. Upon revocation,the permitholder
will return all permits to the Burlingame Police Department.
F. CANCELLATION OF PERMITS
The preferential permit program may be cancelled and polices may be changed at any time,with
or without notice to the permitholders. Permitholders have no property right in the permit.
A-2
Notes from the Residential Voluntary Permit Parking Program Public Meeting
January 23, 2008—Burlingame Recreation Center
Comments
• Agrees with history of parking situation as outlined by staff and need for program
• We already pay property taxes and should get free passes.
• Non-residents park outside of timed areas and walk downtown for free parking
• Let workers park in driveway while the homeowner moves car to street
• People should use their garages for parking, not storage
• The maximum number of passes should be the number of cars registered to the address in
excess of the number of parking spaces on site
• $50/year is not much to park excess cars
• The program can be expanded City-wide
• Cost is to cover enforcement
• There is no legal right to park in front of your home
• After the pilot program, please consider expanding to the area near Primrose & Howard
Questions
• How were costs determined? $50/year seems high?
• Is there a permit for those working at your home (example: roofers, painters)
• What is the lead time to get a permit?
• How long would a temporary permit be valid for?
• Why does Burlingame want to charge?
• Is there a maximum number of permits per apartment or home?
• How do we deal with the overflow into other areas?
• How were the streets for the pilot program chosen?
• Will the permit only be valid in certain areas?
• How do we get the program in other areas of the City? Do we first need to have a 2 hour
zone?
• Can we establish a permit area for employees of the Burlingame Avenue area?
• Can the permits be revoked?
Residential Parking Permit Program
Notes from Jan 24 staff meeting
Agreement Points
• Trial program will last for six months
• A parking survey will be conducted by PW prior to initiating the program
• A parking survey and program evaluation will be conducted between months five & six
of the program
• Surveys will include potential overflow areas
• Maximum of two permits per household(home or apartment)
• No visitors permits
• $50 annual fee for first permit; no cost for second permit
• Costs will cover signage, enforcement, administration, permits, etc
• Need to have a fine for selling permits
• Permit is only valid on the specific block of the address (*note that this is one of the
points that we will look at carefully during the evaluation phase)
• Implementation date has not been established
• Proposal to be given to Council at February 19th meeting - - notices sent early to residents
of affected areas and attendees of Jan 23rd meeting
Action Items
• Program to be redesigned based upon feedback from Jan 23rd meeting and notes as listed
above—Dean W
• Staff report to Council—Dean/Jack by Feb 11th
• Public notices developed and mailed—Augustine by Feb 1St
• Next staff meeting (Syed,Art, Augustine,Jack, Dean, Randy): Feb 1St, 11:00am to
12:00noon—Conference Room A
AA O�CVQRT�
3 0�
City of Burlingame
Cs4M
Police Department
2008-2009
The complete Rules and Regulations pertaining to the City of Burlingame 2008-2009
Residential Parking Permit Program are printed on the reverse side of this sheet.
For your convenience, listed below are the specific documents you must
Provide when applying for your residential parking permit
• Permit Application Form: A Permit Application Form is enclosed. Complete
this form and bring it with you to the Burlingame Police Department located at
1111 Trousdale Drive, Burlingame. This form is also available at the Burlingame
Police Department counter.
• Current Vehicle Registration: You must provide the most current DMV
vehicle registration (or copy) for each vehicle you requesting a permit for(limit
2), regardless of whether you are renewing, or applying for the first time.
• Proof of Residence: If your DMV vehicle registration shows an address other
than your present street address, you must provide proof of residency in another
acceptable form. This can be a driver's license, utility bill or rental agreement.
(See reverse side for complete Rules and Regulations)
2008-2009
Residential Parking Permit Program
Policy
I. A permit may be obtained by submitting a written application on a Burlingame Police
Department form. A permit shall be issued to an applicant who demonstrates occupancy
of property having its street address in a neighborhood for which permits are authorized.
Occupancy is defined for permit purposes as the home or abode of a tenant, or any
residence solely used by its owner,however briefly or sporadic.
2. Each permit shall be valid for the particular vehicle and neighborhood for which it is
issued. Permits shall expire on December 31"at midnight at the end of the year for
which it was issued,and shall not exempt the vehicle from any other provision of State
Law,the Burlingame Municipal Code, or other lawful regulations of parking.
3. Any vehicle, whether displaying a permit or not, must be moved every 72 hours.
Vehicles parked longer than 72 hours are considered abandoned and subject to citation
and being towed.
4. The residential parking permit placard must be displayed/hung from the rear-view mirror
facing out. Vehicles may only park in the area for which they are authorized. i
P
5. Lost, damaged, or destroyed residential parking permits may be replaced at the request of
the original applicant(replacement fee associated).
6. All permits shall remain the property of the City of Burlingame.
7. Any misuse of the permit(s) shall cancel the exemption for that household/vehicle.
8. Any person employed by the City of Burlingame to enforce traffic or parking regulations
is authorized to confiscate or destroy unlawfully displayed or used permits.
9. A valid vehicle registration and proof of residency must be presented prior to the issuance
of the parking permit.
10. Residential parking permits are not valid for metered parking spaces, or in public parking
lots. ,
3
11. Only passenger non-commercial,passenger commercial(i.e. SUV's, small pick-up trucks
and vans),and company/leased vehicles(*not to exceed 3 tons) are allowed permits.
Boat trailers, camping trailers,motor-homes and work-type commercial vehicles/trailers g
residing in a restricted parking permit zone are not covered in this program.
I
{
I
A7 Ac� �� /��)
9
City of Burlingame
Police Department
Residential Parking Program
Permit Application
_First time _Renewal _Replacement
Please print clearly:
Name:
Street Address:
Zip Code: Telephone Number:
Number of permits requested (max. 2):
I attest that the above information is true to the best of my knowledge and that I have
received the Parking Permit Rules and Regulations.
X
Signature of Applicant Date
------------------------------------------------------------------------------------------------------------
office use only
Number of permits issued:
Permit number(s):
Zone:
Date issued: Issued by:
li �1
City of Burlingame
Police Department
December 2008
Dear Resident:
The City's Residential Parking Permit Program is administered by the Burlingame Police
Department. The permits are valid for a 1 year permit cycle; the upcoming cycle will be
2009. The current permits (current color)will expire December 31, 2008; however there
will be a grace period of 1 month (January 31, 2009), for residents to obtain new permits.
Permits for the cycle year 2009 will need to be picked up in person at the Burlingame
Police Department located at 1111 Trousdale Drive, Burlingame.
The permit is to be placed on the vehicle of your choosing when parked in the restricted
areas. The permit is to be placed on the vehicle's rear-view mirror facing outward. If
there are any problems associated with your permits or you are a first time applicant, you
may handle it in the following manner:
In person at the Burlingame Police Department counter at 1111 Trousdale Drive,
Burlingame between 8:00 a.m. and 4:00 p.m. Please bring your completed
application form, current vehicle registration and proof of residency.
If you have any questions regarding this program, please call (650) 777-4100
BURLINGAME
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Residential Parking Permit Program
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Prepared by:
Sgt. Dean Williams
Burlingame Police Department
Adopted Residential Parking Perndt Policy and Procedures-Revised
Residential Parking Permit Program
The City of Burlingame is committed to preserving livable and attractive neighborhoods.
One issue that may cause deterioration of neighborhoods is the excessive parking of non-
resident vehicles on residential streets for extended periods of time. A system of
preferential resident parking serves to reduce this strain on the residents of these
neighborhoods. The intent of this Residential Parking Permit Program (RPPP) is to allow
residents to park on-street in their neighborhood while restricting long-term parking by
non-residents.
Parking Permit Types
Residential Parking Permit Placard — Issued to residents within the RPPP area. These
permits allow residents to park on the street beyond the current posted time limit
restrictions within the RPPP area.
❖ Parking permits are issued as placards to be affixed to the resident's vehicle (rear
view mirror). The residential permit is valid for a one calendar year cycle and is
available from the Police Department.
❖ The number of permits that may be issued to either a single-family household or a
multi-family unit is two. It is understood that a greater amount of parking permits
may be issued than there are available on-street parking spaces. This will create an
environment of natural competition for on-street parking between neighborhood
residents without the influence of long-term non-resident parking.
❖ Parking permits may be issued only for passenger non-commercial and passenger
commercial (i.e., SUVs, small pick-up trucks, etc.) motor vehicles owned and
registered by legal residents of the RPPP area. Company and leased vehicles are also
eligible as long as the meet the requirements set forth. Permitted vehicles must not
exceed typical passenger vehicle size (i.e. small trucks, passenger van acceptable-less
than 3 tons). Boat trailers, camping trailers, motor homes and work-type commercial
vehicles are not eligible to use parking permits for on-street parking under the terms
of this parking permit program.
❖ Though the resident is responsible for acquiring a new permit by the first day of the
new annual permit cycle year (January 1), there is typically a 30-day grace period at
the beginning of the permit cycle during which the Police Department will issue
warnings. No other grace period (i.e., new resident to area, new car, etc.) is available
during the yearly parking permit cycle.
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Adopted Residential Parking Permit Policy and Procedures-Revised
❖ The requirements to obtain a parking permit as a resident are:
➢ A completed application form in the residents' name and address.
➢ A current DMV vehicle registration for each vehicle the applicant is
requesting a parking permit.
➢ Proof of residency/ownership in the resident's/owner's name reflecting the
permit address in the permit area. Acceptable proof of residency shall be the
vehicle registration, a utility bill, car insurance policy, lease agreement or a
preprinted personal check with the resident's name and address.
Fee for Residential Parking Permits
There will be a $50.00 charge for two (2) parking permit placards per household. These
placards are transferable and may be placed on any vehicle associated with that property.
Bail Schedule
If a resident fails to properly display their placard(s), they will be subject to any/all parking
restrictions in the RPPP area and any related citations/fines associated with those violations.
Misuse of Parking Permits
Any person selling, fraudulently using, reproducing or mutilating a parking permit issued in
conjunction with the RPPP shall be guilty of an infraction and shall be subject to fine of not less
than $100.00 for each offense and the forfeiture of all permits in conflict, or such other fine or
penalty as the City Council may set by ordinance.
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Adopted Residential Parking Permit Policy and Procedures-Revised
POLICIES
All residential parking permit programs shall follow a set of policies that are consistent
from one program area to the next. This includes program area limits, enforceable times,
and implementation practices.
❖ The implementation of a Residential Parking Permit Program does not guarantee
the availability of parking spaces on a public street, or within a specific
neighborhood. Because more parking permits may be issued than there are
available on-street parking spaces, the program creates an environment of natural
competition for on-street parking among neighborhood residents without the
influence of long-term non-resident parking.
❖ The program allows for any resident or non-resident to park on-street beyond the
posted restricted hours if a parking permit is correctly displayed.
❖ Program enforcement hours will be determined based on the type of parking impact
generators such as schools, businesses and/or commercial districts. This will
provide for consistency among RPPP areas, and simplify enforcement of the
program times.
❖ Parking restrictions within RPPP areas must be consistent from corner to corner on
all streets to prevent "spill-over" or shifting of an on-street parking problem to an
adjacent non-restricted area.
❖ Limits of the parking permit neighborhood will be determined based on the
potential of parked cars to overflow and impact adjacent streets. This will be done
through a collaborative process involving both the applicant and Public Works staff.
❖ Parking permit holders will be issued permits to park along the street within the
limits (i.e. block specific) of their RPPP neighborhood area.
❖ Parking permits will be issued to owner(s) of qualified vehicle(s) registered at an
address (limit of 2) within a permit parking area.
❖ Only qualified passenger non-commercial, passenger commercial (i.e., SUV's,
small pick-up trucks, etc.) vehicles, and company/leased are allowed permits. Boat
trailers, camping trailers, motor homes and work-type commercial vehicles are not
eligible for on-street parking within a RPPP area.
❖ Parking permits are not valid at metered parking spaces within business districts or
retail areas.
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Adopted Residential Parking Permit Policy and Procedures-Revised
❖ Parking permits are not valid within designated public parking lots.
❖ Vehicles displaying parking permits are subject to all other parking restrictions
including 12 and 24-minute spaces, white passenger loading zones, yellow loading
zones, handicap spaces and red zones.
❖ Displaying a residential parking permit does not exempt the vehicle from the City's
ordinance which requires a car to be moved every 72 hours.
❖ To process a request for implementation of a residential parking permit program, a
parking impact generator must exist. This program is not intended to restrict or
limit the amount of residential vehicles that may park on-street within a given
neighborhood.
❖ Any parking permit may be revoked if used contrary to the provisions of this policy.
CADocuments and Settings\vanetten\Local Settings\Temporary Internet Files\OLK19F\RPPP Policy 2 13 08.doc C
Adopted Residential Parking Permit Policy and Procedures-Revised
PROCEDURES
PROGRAM DEVELOPMENT
Residential parking permit program development should take into consideration all
practices as defined above. The procedures presented below provide for consistent
parking permit program development from one neighborhood to the next.
1. Any Burlingame resident may submit a request for consideration of a Residential
Permit Parking Program (RPPP) for his/her street to the Public Works Department
at City Hall.
2. The City staff will evaluate any impact that may currently be causing overflow
parking problems in the area, such as the presence of parking impact generators
(schools, businesses and/or commercial districts). Alternatives for maintaining on-
site parking or prevention of overflow parking, such as curb markings and new
meters will be examined before consideration of the RPPP.
3. If no alternative is available, Public Works will move forward with the evaluation
process for that neighborhood. Depending on the number of requests received from
other areas, the neighborhood may be put on a waiting list.
4. A meeting will be held between the applicant (the person requesting the permit
parking program) and City staff. This meeting will be to inform the applicant of the
next steps necessary for consideration of a permit parking program. City staff will
review all program practices and guidelines with the applicant to determine if they
are interested in proceeding further with program development. A primary
neighborhood contact will also be identified at this point.
5. With the applicant's input, City staff will determine the RPPP neighborhood limits
for the proposed program. Though the limits of the study area are determined
through a collaborative process, City staff shall make the final determination of the
RPPP area limits.
6. The applicant will then be responsible for circulating a petition to determine
neighborhood support within the RPPP area. A signature on the petition would
indicate support for further development of the RPPP. A standard RPPP petition
will be provided by the City. For the City to proceed, a minimum support of 67%
of residents within the proposed RPPP area is required overall, including at least
50% support of the residents on each street in the neighborhood. A resident may
sign the petition in support of RPPP development even though they may not wish to
participate in the program, since obtaining a parking permit for their vehicle is
strictly voluntary.
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Adopted Residential Parking Permit Policy and Procedures-Revised
7. The petition shall be returned to the Public Works Department within 45 days of
issuance to the applicant. If the returned petition indicates that there is less than
67% support for the RPPP within the proposed area, or if the petition is not returned
within 45 days of issuance, no further action will be taken by staff on the
application. The application process will be officially terminated and the applicant
will be notified.
8. A neighborhood meeting will then be scheduled to formally present the residential
parking permit program to the interested residents of the proposed area. At this
time, City staff will discuss the positive and negative impacts the RPPP might have
on the neighborhood, and discuss the procedure for program implementation.
9. The Public Works Department will then conduct parking utilization surveys of the
designated neighborhood. Such a study may consist of a one- or two-day, mid-
week survey. To qualify for a residential permit parking program, the parking
survey must indicate that 75% of all on-street parking spaces within the proposed
area are occupied during any two one-hour periods between 8:00 a.m. and 6:00 p.m.
during the survey day.
10. If 75% occupancy of the on-street parking spaces is not observed, no further action
will be taken and evaluation of the RPPP request will be terminated.
11. If 75% occupancy of the on-street parking spaces is observed, Public Works staff
will prepare a report for the Traffic, Safety and Parking Commission (TSPC) for
neighborhood and public discussion. Residents and neighbors of the proposed area
will receive public notice of the hearing no less than 7 days prior to the hearing
date.
12. At the TSPC public hearing, staff will present the facts of the request. The
applicant, or a designated neighborhood representative, is expected to participate in
the public hearing portion of the meeting to summarize the RPPP interests of the
neighborhood. There will also be an opportunity for additional testimony from the
public.
13. If after public discussion, the TSPC concurs with the City staff analysis and
determination to approve a permit parking program as requested, notification will
be sent to the neighborhood informing them of the implementation of the program,
as well as the new time-limit requirements for on-street parking within the permit
parking program area.
14. If the request for permit parking is denied or terminated (pursuant to Steps #7 and
#13 above), a second study of the same or similar RPPP study area will not be
conducted for a minimum of twelve months unless there is a significant, identifiable
change in parking characteristics as determined by City staff. Subsequent studies of
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Adopted Residential Parking Permit Policy and Procedures-Revised
the same general study area will be subject to the same requirements and procedures
as the initial study process.
15. Any decision by City staff, and subsequent concurrence by the Traffic, Safety and
Parking Commission, is appealable to the City Council.
16. Day and time parking limitations of the proposed program will be evaluated by City
staff. For consistency and ease of enforcement by the Police Department, the
following is an example of a typical sign to be used in the program.
2-Hour Parking
8:00 a.m. to 6:00 p.m.
Monday — Saturday
Except Holidays or
When Parking Permit Is Displayed
17. Residential parking permits shall be valid for one year and participating residents
shall be solely responsible for renewing their permits every year before the
beginning of the next calendar year. Parking permits may be renewed in person at
the Police Station.
PROGRAM ELIMINATION
The process to remove a residential parking permit program is similar to a program
development. The procedures presented below provide for consistent parking permit program
removal.
1. A Residential Permit Parking Program (RPPP) area, or part thereof, may be removed from
the permit program by City staff pursuant to:
o A valid request from the affected RPPP neighborhood, and a petition from that
neighborhood indicating support from at least 67% of the area wishing to be
removed from the RPPP.
o A determination by the City that removal from the RPPP is either in the
community's best interest, is in the best interest of public safety, or is at the City
Council's discretion.
2. Once the petition for removal is received by Police Department, a public hearing will be
scheduled for the Traffic, Safety and Parking Commission (TSPC) and the affected
neighborhood will be notified of the hearing.
3. If, at the TSPC public meeting, additional testimony or evidence is presented that calls into
question the validity of removing the RPPP, no further action shall be taken and processing
of the RPPP removal request will be halted.
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Adopted Residential Parking Permit Policy and Procedures-Revised
4. If the request for removal is approved by City staff, with concurrence from the TSPC, the
neighborhood shall be notified of the decision, and the program will be terminated at a set
date.
5. If an existing RPPP area is removed, any future request for reinstatement shall be subject
to the same process as that of a new RPPP area development.
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Adopted Residential Parking Per»dt Policy and Procedures-Revised
RESIDENTIAL PARKING PERMIT PROGRAM
FREQUENTLYASKED QUESTIONS
What is a Residential Permit Parking Program (RPPP)?
The City of Burlingame provides for residential permit parking programs as a remedy for
neighborhoods that are impacted by long-term on-street overflow parking from sources
(called parking impact generators) outside the neighborhood. These parking impact
generators include some high schools, business complexes and commercial areas. As this
program is intended to deter long-term on-street parking, short-term parking will be
permitted within any RPPP area for non-permitted vehicles.
Implementation of a RPPP area is a way to give residents of a designated area a better
chance to park near their homes. It is not intended to designate a specific parking space
along a property frontage. An RPPP area involves the posting of parking time limits or
parking restrictions from which local residents are exempt if a valid permit is properly
displayed within their vehicle. Residents within an approved parking permit neighborhood
may obtain a parking permit to display on their car that will allow them to park for more
than the posted time limits along their neighborhood street. Any qualified vehicle
registered to an address within a permit parking neighborhood is eligible to utilize a
parking permit. The number of parking permits issued per property is two.
Where are RPPP areas allowed?
Residential Parking Permit Programs are allowed within residential neighborhoods whose
on-street parking ability is impacted by parked cars from non-residents, or parking impact
generators.
Why is a policy and procedures document necessary?
The purpose of this document is twofold. The first reason to create a policy and
procedures document is so that all parking programs are consistent. For a residential
permit parking program to be effective it is essential that it can be enforced. One factor
that increases the ability for the Police Department to enforce parking restrictions in an
area is program consistency. Programs should be consistent from one area to another
within the City. Secondly, this document serves as a tool to establish criteria and process
expectations for both staff and the community while helping to define a collaborative
process.
Are residents who live in a RPPP area required to obtain parking permits?
Obtaining a parking permit is purely optional. You may decide to obtain a parking permit
which will allow you to park on the street during restricted hours, or you may decide not to
obtain a parking permit and be subject to the on-street parking restrictions of the street.
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Adopted Residential Parking Permit Policy and Procedures-Revised
How long does it take to establish a new RPPP area?
It can take several months to establish a new area. Depending on the size of the impacted
area, the overall process from initial request to program implementation could take eight to
twelve months or longer.
Can I use my parking permit to park in any space within an RPPP designated area?
Each parking permit issued will be for a specific RPPP neighborhood or zone. With the
appropriate parking permit, you may park within the boundaries of that specific RPPP area
only. Parking for a period of time greater than that posted, in an area other than that
designated by your parking permit, may result in your vehicle receiving a citation. The
RPPP cannot guarantee or reserve the permit holder a parking space within a designated
residential parking permit program area. Parking is on a first-come, first-served basis.
How are the restrictions enforced?
The Police Department will issue citations to vehicles that are in violation of the parking
restrictions. Enforcement is made by routine police patrols or by calling the Police
Department at (650) 777-4100.
Can a RPPP be abolished once an area has been created?
A RPPP may be removed after a re-evaluation process by City staff. The City is notified of the
request for removal, a petition is circulated, a public hearing is held and if successful, the RPPP
area is dissolved.
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Adopted Residential Parking Permit Policy and Procedures-Revised
Drawbacks Associated with `Resident Only' Parking
Although there are many advantages associated with a RPPP, the City would like to point
out some of the disadvantages. Please read the following information carefully while
considering the impacts of implementing a Residential Parking Permit Program in your
neighborhood.
1. The implementation of a Residential Parking Permit Program does not guarantee the
availability of parking spaces on a public street, or within a specific neighborhood. The
program creates an environment of natural competition for on-street parking between
neighborhood residents without the influence of long-term non-resident parking.
2. Creating a new RPPP area can take several months. Other alternatives to solve the
neighborhood issue may be implemented much quicker.
3. A petition must be circulated by the applicant, and must be approved by at least 67% of
the residents within the proposed area. Sixty-seven percent of the residents can impose
their parking desire on the other 33% of residents.
4. A parking impact generator (i.e. business district, school etc.) must exist. A traffic
study is performed to verify impact generator parking. Many neighborhoods do not
qualify.
5. If you or your guest park in the street for longer than the posted time limit without a
permit, a parking citation will be issued. The current citation amount is $25.00 per
violation.
6. A residential parking permit program can be imposing to a neighborhood and create a
lot of inconvenience. These drawbacks must be weighed with the potential benefits
when considering the implementation of a program that would restrict outside parking
influences from your neighborhood.
CADocuments and SettingsWanetten\Local Settings\Temporary Internet Files\OLK19F\RPPP Policy 2 13 08.doc 12
STAFF REPORT AGENDA ITEM No: 8d
BURL®E
9 MEETING DATE: February 19 2008
00-11
TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY:
DATE: February 12,2008 APPROVED BY:
FROM: William Meeker,Community Development Director—(650)558 255
SUBJECT: ADOPTION OF A RESOLUTION ENDORSING THE GUIDING PRINCIPLES OF THE
GRAND BOULEVARD INITIATIVE AND DIRECTING STAFF TO CONSIDER AND
APPLY THEM TO FUTURE PLANS OF THE CITY OF BURLINGAME THAT INVOLVE
EL CAMINO REAL
RECOMMENDATION:
It is recommended that the City Council adopt the attached"Resolution of the City Council of the City of
Burlingame Endorsing the Guiding Principles of the Grand Boulevard Initiative and Directing Staff to
Consider and Apply Them to Future Plans of the City of Burlingame that Involve EI Camino Real".
BACKGROUND:
The Grand Boulevard Initiative is a collaboration of 19 cities,the counties of San Mateo and Santa Clara,
local and regional agencies,private business,labor and environmental organizations united to improve
the performance,safety and aesthetics of State Highway 82 on the Peninsula from Daly City to
downtown San Jose. The Initiative encompasses 43 miles of EI Camino Real,from its northern end
beginning in Daly City,where is it is known as"Mission Street'and ends in San Jose near the Diridon
Station,where it is known as"The Alameda." The study area boundary also includes properties lying
within one-quarter mile on both sides of the highway,forming the"EI Camino Real corridor."
The Grand Boulevard Initiative utilizes a committee system to assure widespread participation in
developing specifics of the Initiative. A task force,made up of elected officials and executive-level staff
from regional agencies and Caltrans,sets policies and makes policy decisions. The detail work was
performed by a working committee,made up of assigned staff members from the member agencies.
The first step was creating an Existing Conditions Report,which examined City and County planning
documents and identified common themes. These themes became the basis for the Guiding Principles.
The following are the Guiding Principles of the Grand Boulevard Initiative:
1. Target housing and job growth in strategic areas along the corridor.
2. Encourage compact mixed-use development an high quality urban design and
construction
3. Create a pedestrian-oriented environment and improve streetscapes,ensuring
full access to and between public areas and private developments
4. Develop a balanced multimodal corridor to maintain and improve mobility of
people and vehicles along the corridor
5. Manage parking assets
Resolution Endorsing Grand Boulevard Principles Page 2
City Council Agenda — February 19, 2008
6. Provide vibrant public spaces and gathering places
7. Preserve and accentuate unique and desirable community character and the
existing quality of life in adjacent neighborhoods
8. Improve safety and public health
9. Strengthen pedestrian and bicycle connections with the corridor
10. Pursue environmentally sustainable and economically viable development
patterns
A copy of the full text of the Guiding Principles is included as an exhibit to the draft resolution attached to
this report, and includes potential strategies for implementation of each principle. These strategies are
examples only and the City of Burlingame is not committed to implementing these specific strategies as a
part of the endorsement of the principles.
DISCUSSION:
The Guiding Principles have been approved and recommended by the Grand Boulevard Initiative Task
Force. They define vision for the Grand Boulevard Initiative, that "EI Camino Real will achieve its full
potential as a place for residents to work, live, shop and play, creating links between communities that
promote walking and transit and an improved and meaningful quality of life." The Principles are written to
be general in nature as the Task Force, which sets policy for the Grand Boulevard Initiative, wanted to
assure maximum flexibility for each jurisdiction while ensuring that common Principles were put in place.
The Community Development Department's review of the Guiding Principles reveals that they generally
reflect the City's approach to long-range planning, particularly along EI Camino Real, as reflected in the
recently adopted North Burlingame/Rollins Road Specific Plan. Recently, work on the Burlingame
Downtown Specific Plan, which will include portions of EI Camino Real adjacent to the study area, has
revealed that similar principles have been supported by participants in that planning process and may be
carried through in the draft plan that is presented later this year.
FISCAL IMPACT:
None.
Attachments:
• Resolution of the City Council of the City of Burlingame Endorsing the Guiding Principles of the
Grand Boulevard Initiative and Directing Staff to Consider and Apply Them to Future Plans of the
City of Burlingame that Involve EI Camino Real
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
ENDORSING THE GUIDING PRINCIPLES OF THE GRAND BOULEVARD
INITIATIVE AND DIRECTING
STAFF TO CONSIDER AND APPLY THESE PRINCIPLES IN FUTURE PLANS OF
THE CITY OF BURLINGAME THAT INVOLVE EL CAMINO REAL
RESOLVED BY THE CITY COUNCIL OF THE CITY OF BURLINGAME:
WHEREAS, after one year of research and debate, the Grand Boulevard Task Force has
approved ten Guiding Principles (Exhibit A) and recommended their adoption by member
agencies;
WHEREAS, the Guiding Principles were formulated as a result of examining the
common themes and goals from City and County plans for the El Camino Real corridor in the
City of Burlingame and other jurisdictions;
WHEREAS, these Guiding Principles will further the Grand Boulevard Vision statement
that "El Camino Real will achieve its full potential as a place for residents to work, live, shop and
play, creating links between communities that promote walking and transit and an improved and
meaningful quality of life;" and
WHEREAS, these Guiding Principles will be an integral part of shaping an improved
future for El Camino Real in the City of Burlingame, meeting the City's goals of enhancing
neighborhoods and supporting local business;
NOW, THEREFORE, IT IS RESOLVED AND DETERMINED:
1 . The City Council endorses the Grand Boulevard Guiding Principles as recommended
by the Grand Boulevard Task Force and directs staff to consider and apply these Guiding
Principles into plans to be developed that involve El Camino Real within the City of Burlingame.
Mayor
I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the
foregoing Resolution was introduced at a regular meeting of the City Council held on the
day of , 2008, and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
City Clerk
EXHIBIT A
Guiding Principle Potential Strategies
1. Target housing and job growth in • Amend General Plans and implement zoning
strategic areas along the corridor and Specific Plans that facilitate increases in
density, particularly around transit stations
and key intersections.
• In accordance with city goals, encourage more
housing and business opportunities, with a
greater range of affordability and choices,
exemplifying high-quality architecture and
urban design.
• Preserve significant buildings.
• Provide a system of local and corridor-wide
incentives to attract private development and
economic investment along the corridor.
2. Encourage compact mixed-use • Develop design guidelines to assist in the
development and high-quality urban attainment of the Grand Boulevard vision and
challenge statements.
design and construction . Accommodate housing.
• Implement zoning and precise plans with
design-specific elements that address street
orientation, facades, parking and setbacks
• Provide planning aides and design guidelines,
such as the Community Design and
Transportation Manual, to developers.
3. Create a pedestrian-oriented • Provide an integrated pedestrian environment
environment and improve streetscapes, with wide, continuous sidewalks, landscaping,
lighting, and signage, all with human-scale
ensuring full access to and between details, with a commitment to maintain those
public areas and private developments amenities. Such amenities should conform to
Caltrans standards.
• Continuously clean and maintain the Grand
Boulevard streetscape and public spaces.
• Preserve sightlines between activity areas.
• Create landmarks and signature buildings to
shape the street environment to a pedestrian
orientation.
• Repair barriers between activity areas such as
discontinuous sidewalks.
• Reduce street crossing distances where
appropriate.
EXHIBIT A
4. Develop a balanced multimodal • Support transit-oriented development (TOD)
corridor to maintain and improve and increased density around station areas.
mobility of people and vehicles along
• Orient buildings toward transit stops.
• Design transit stops for easy passenger loading,
the corridor unloading and fare payment.
• Improve signal timing.
• Implement transit-preferential street
treatments such as signal priority, bulb out
stops, bus by-pass lanes and high occupancy
vehicle (HOV)/Bus-only lanes where needed
and feasible.
• Implement programs designed to reduce auto
trips during congestion periods.
5. Manage Parking Assets • Consider trip reduction due to transit when
designing parking requirements.
• Pursue the development of public/public and
public/private partnerships to develop
multiuse parking structures in strategic
locations along the corridor.
• Consider shared parking facilities (Le. for
business during the day, restaurants at night).
• Consider the trade-offs between TOD and
parking at rail stations.
• Preserve street frontage for active uses by
placing parking behind buildings.
• Develop and use a network of alleys to access
parking and limit vehicular crossings of
sidewalks.
• Where appropriate, install parking meters or
time-limited parking spaces to encourage
turnover.
• Review parking requirements when considering
new developments, possibly substituting
reliance on Transportation Demand
Management (TDM) strategies and reducing
required parking.
6. Provide vibrant public spaces and • Create public spaces of all sizes that will stand
gathering places the test of time and provide lasting value for
future generations.
• Design public areas to attract usage.
• Orient new development around existing or
new gathering places and transit stations.
• Design public spaces to be functional as well as
decorative through the careful use of space
and amenities.
• Encourage the development of small public
spaces and pocket parks.
EXHIBIT A
7. Preserve and accentuate unique and • Encourage design that is compatible with or
desirable community character and the shares design elements with adjacent
development and neighborhoods.
existing quality of life in adjacent . Identify local themes and express them
neighborhoods. through landscape, architecture and urban
design guidelines.
• Preserve diverse local small businesses and
create economic opportunities for their
continued presence in the revitalized corridor.
8. Improve safety and public health • Design intersections for a balance between the
needs of autos and pedestrians.
Design parallel access routes where needed to
separate pedestrian and bike movements.
• Provide high-quality pedestrian amenities such
as distinct crosswalks, countdown signals and
curb ramps.
Ensure adequate public and private (move to
#3?)facilities for disabled individuals.
9. Strengthen pedestrian and bicycle • Reduce the distance between corridor
connections with the corridor crossings to improve connectivity with
adjacent neighborhoods where appropriate.
• For projects near the corridor, encourage
design that provides easy access to the corridor
or to cross streets.
• Provide pedestrian cut-through linkages to
access parking lots, alleys and neighborhood
routes between blocks, including additions to
"Safe Route to Schools" paths.
10. Pursue environmentally sustainable • Provide incentives for LEED (leadership in
and economically viable development energy and environmental design) certified
projects.
patterns . Pursue design, engineering and construction
techniques that assist with the management of
storm water runoff, preserve (and possibly
increase) soil permeability, and reduce heat
island and other negative effects of urban
development.
• Pursue cross-jurisdictional shared revenue
projects, such as parking structures, that
provide mutual benefits to all partners.
• Provide a system of local and corridor-wide
incentives to attract private development and
economic investment along the corridor.
STAFF REPORT
BURL
INGAMHH
AGENDA ENDA G
8e
ITEM#
MTG. 2/19/08
DATE
TO: HONORABLE MAYOR AND CITY COUNCIL SUB "TIT "—".
DATE: February 10,2008 BY ���f'"
APPRO
FROM: Parks & Recreation Director (558-7307) BY
SUBJECT: DIRECT STAFF REGARDING SIGNAGE AND A CO MEMORATIVE
PROJECT REGARDING BURLINGAME'S CENTENNIAL ANNIVERSARY
RECOMMENDATION: It is recommended that the City Council receive the information and
give staff direction regarding a commemorative project in Washington Park and signage along El
Camino Real regarding the City's Centennial.
BACKGROUND:
Commemorative Project
The Centennial Committee and City Council have explored many options throughout the City
during the past year. In January, the Council agreed to consider improving the parking lot at the
Burlingame Avenue Train Station when the Historical Society creates a museum inside the
Station. The Council considered a project that would include a bocce ball court, bandstand,
improved monument, new horseshoe pits, benches and other amenities. However, due to the
high cost, the project was rejected and Council directed staff to research costs associated with
improving the monument at the front of the Park with either a flag pole or statue of Anson
Burlingame.
Staff worked with Landscape Architect John Callahan, who had developed the larger Centennial
project, on the cost estimates. The basic suggestion for improving the monument has been to
redo the paving in the area, refurbish the existing concrete marker, create a seat wall at the
monument, benches and shrubbery. Another version of this option would be to add a flag pole
atop the monument.
Staff also worked with a nationally acclaimed sculptor from South San Francisco, Erik Blome,
on costs associated with creating a bust of Anson Burlingame. Erik's work can be found at:
(http://www.figurativeartstudio.com).
Signage
Council member Nagel suggested adding information about the City's Centennial to the existing
signage entering Burlingame along El Camino Real from either the north or south. By
consensus, the Council directed staff to research low-cost options for such signage. Staff
investigated two options for such signage.
A temporary option would be to take Centennial Banners off California Drive and add it to the
light poles behind the "Welcome to Burlingame" signs greeting those entering the City along El
Camino Real from either Millbrae or San Mateo. This option would need approximately four
hours of staff time to remove the banners and associated hardware from two locations and
reinstall them as described above, but no other significant funds.
A more permanent option would be to add signage on the existing sign boards. These could
consist of either banners or an engraved wooden sign. Renderings of this option is shown on
Attachment"B".
BUDGET IMPACT: Estimated costs of all items are shown below. The goal of the Centennial
Events committee is to return approximately $50,000 to the Centennnial Fund. If successful,
these funds can be used for both a project and signage. If additional funds are needed, the
Council's prior position has been to seek private donations and recognize such donations with
markers on the site of the improvements.
Monument
Renovating the monument: $25,000
Adding a flag pole: $10,000 ($35,000 total)
Adding a bust of Anson Burlingame: $15,000 to $30,000 ($40,000 to $55,000 total)
Signage
Centennial Banners: No significant costs
Banner announcing 100 years: $1,000
Permanent wooden signs: $5,000
ATTACHMENTS:
1. Cost breakdowns of the commemorative project in Washington Park
2. Photographs and Depictions of Signage Announcing Burlingame's Centennial
Anniversary
Attachment"A"
Cost breakdowns of the commemorative project in Washington Park
Item
Monument Quantity Unit Cost Total
a. General Conditions, construction
fencing allow 5% $1,500
b. Remove paving/walkway 300 sf $4 $1,200
C. Refurbish existing conc.Marker allow $4,000
d. Concrete seat wall at monument 40 if $300 $12,000
e. Benches 2 ea $1,200 $2,400
f. Flagpole 1 ea $10,000 $10,000
g. Import topsoil 3 cy $35 $105
h. Irrigation 100 sf $4 $400
i. Soil preparation/fine grading 100 sf $2 $200
j. Shrubs, 5 gal. 10 ea $35 $350
k. Shrubs, 1 gal. 12 ea $10 $120
1. Ground.cover 100 sf $1 $50
Total $32,325
Statue(email exchange between City staff& local artist)
From: Erik Blome[mailto:erikblome@msn.com]
This project sounds terrific and Pd like to be your sculptor. Can I get a little more info on the possible project?
How large do you want this bust or sculpture? That will determine the price. Generally bronze busts are between
$15,000 and$30,000. I will make a very realistic bust for you that captures a likeness and an essence. Would also
read up on Mr.Burlingame and know the man.
Erik Blome cell: 925-408-3446 home: 925-229-8184
From:RSchwartz@burlingame.org
Erik,
As our City is quickly approaching our 10e anniversary,we are looking for a commemorative piece to display in
one of our parks. We have an existing monument that is under consideration to be renovated. Atop the monument,
we are considering a few options such as a flagpole or a bust of one of our founders,Anson Burlingame. In order to
help us with the decision,I am trying to get ballpark figures for each option. Is there a price range you could give
me to have a bust commissioned? As I look through your website,I was very impressed by your work and think the
bust of James Jordan would be similar to what we are considering. We could supply you with a variety of photos
(one is attached)to help in the process.
Any help you can give us is appreciated. Thank you,
Randy Schwartz,Parks&Recreation Director, City of Burlingame
850 Burlingame Avenue, Burlingame, CA 94010
(650)558-7307
Creating a Better Place to Live, Work&Play
Attachment"B"
Photographs and Depictions of Signage Announcing Burlingame's Centennial Anniversary
Q�
r
Existing Signage at Proposed Signage at
El Camino Real and Peninsula avenue El Camino Real and Peninsula Avenue
MAUT
CTM
r•
`q1
Existing Signage at Propwed Signage at
El Camino Real and.tumisisonAvenue EI Camino Real and Murchi on Avenue
Possible Sign Language
"Celebrating 100 Years"
"Celebrating 100 Years--1908 to 2008"
"2008: Our Centennial Year"
111908 to 2008: Our first 100 years"
x
r
= STAFF REPORT
a
AGENDA 9a
ITEM#
�lr�r�rrrr/felelmliow MTG.
DATE February 19,2008
TO: HONORABLE MAYOR AND CITY COUNCIL SUBMIT
BY
DATE: February 11,2008
APP VED J/
FROM: Jesus Nava, Finance Director/Treasurer BY
SUBJECT: APPROVAL OF OUT-OF-STATE TRAVEL FOR F ANCE DIRECTOR
RECOMMENDATION:
That the City Council approve the Finance Director's travel to Norwalk, CT to attend the Winter Meeting of
the Governmental Accounting Standards Advisory Council (GASAC), March 5-7, 2008.
There is no impact on the City's budget. GASAC will cover the costs associated with the travel.
BACKGROUND:
Jesus serves as the International City/County Management Association's (ICMA) representative to the
Governmental Accounting Standards Advisory Council. GASAC members serve four-year terms subject to
annual reappointment by the ICMA Board of Directors. The GASAC holds three meetings per year (spring,
summer and fall).
FISCAL IMPACT:
There will be no impact on the FY07-08 budget. Expenses are covered by the GASAC.
1
Agenda 9b
Item#
Meeting 2/19/08
BURLINGAME STAFF REPORT Date:
SUBMITTED B "�-
APPROVED BY A
TO: HONORABLE MAYOR AND CITY COUNCIL
DATE: February 4, 2008
FROM: PUBLIC WORKS
SUBJECT: RESOLUTION APPROVING USE OF PROPOSITION 1 B FUNDS FOR
THE 2008-09 STREET RESURFACING PROGRAM
RECOMMENDATION: It is recommended that Council approve the attached
resolution authorizing use of Proposition 1 B funds for the 2008-09 Street Resurfacing
Program.
BACKGROUND: In November 2006, State voters approved the Proposition 1B
Legislative Bond Act to provide $19.9 billion to fund State and local transportation
improvement projects. Subsequently the State Legislature passed Assembly Bill 196
to authorize distribution of funds to cities and counties within the State. Burlingame is
expected to receive approximately $900,000 in total Proposition 1 B funding of which
$461,089 is available for FY 2007-08. The timeline for allocation of the remaining
funds is yet to be determined by the State. The funds must be spent within three
years after allocation.
DISCUSSION: In order to receive the funds, the State Department of Finance
requires that cities and counties approve projects by resolution. Staff plans to utilize
the first installment towards the 2008-09 Street Resurfacing Program which includes:
Edgehill Drive, Palm Drive, Occidental Avenue, Pepper Avenue, Stanley Road and
Howard Avenue from California Drive to Humboldt Avenue (see attached map).
These streets are identified as top priority in our street resurfacing program. The
construction is anticipated to begin in spring of 2009.
FISCAL IMPACT: None.
EXHIBITS: Resolution, Map of Street Resurfacing Program
c: City Clerk
Donald Chang
Sr. Civil Engineer
S:\A Public Works Directory\Stafl"Reports\Prop 113 Resolution1doc
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
APPROVING PROJECTS FOR PROPOSITION 1B (LEGISLATIVE BOND ACT) FOR
2008-2009
RESOLVED, by the City Council of the City of Burlingame:
WHEREAS, in November 2006, the voters of California approved Proposition 1B
(Legislative Bond Act) to provide funding for State and local transportation projects; and
WHEREAS, the City may receive approximately $450,000 in 2008-2009 from this
funding; and
WHEREAS, the State Department of Finance requires formal approval of the projects
proposed by the City for Proposition 1B funding; and
WHEREAS, the City understands that any Proposition 1B funds made available to the
City must be spent within three (3) of allocation; and
WHEREAS, the following project is in the public interest, is eligible for Proposition 1B
funding, and would begin construction in early 2009:
2008-2009 Street Resurfacing Project, which includes Edgehill Drive; Palm Drive;
Occidental Avenue; Pepper Avenue; Stanley Road; and Howard Avenue between
California Drive and El Camino Real
NOW, THEREFORE, IT IS RESOLVED AND ORDERED:
1 . The City Council hereby approves the following project for the first installment of
Proposition 1B funding:
2008-2009 Street Resurfacing Project, which includes Edgehill Drive; Palm Drive;
Occidental Avenue; Pepper Avenue; Stanley Road; and Howard Avenue between
California Drive and El Camino Real
2. The Director of Public Works and the City Clerk are directed to forward a certified
copy of this resolution to the State Department of Finance as may be required.
MAYOR
1
I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the
foregoing resolution was introduced at a regular meeting of the City Council held on the
day of , 2008, and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
CITY CLERK
C AFILES\RES O\teapplic2.pwd.wpd
2
I TY C�
BURLJNCiAME STAFF REPORT
+.� �.�• AGENDA
ITEM# 9C
MTG.
DATE February 19,2008
TO: HONORABLE MAYOR AND CITY COUNCIL suBMITAED
BY C1
DATE: January 23,2008
APPROVED
FROM: Parks & Recreation Director(558-7307) BY
suBJEcr: AUTHORIZE CITY MANAGER TO APPROVE THE CONTRACT WITH FIREWORKS&
STAGE AMERICA FOR THE BURLINGAME CENTENNIAL FIREWORKS
RECOMMENDATION: It is recommended that the City Council authorize the City Manager to approve a
contract with Fireworks & Stage FX America for the Burlingame Centennial Fireworks on June 6, 2008.
BACKGROUND: The City sent a request for proposal and a detailed questionnaire to three vendors for a 15
to 20 minute Burlingame Centennial Fireworks Show. Two vendors, Fireworks & Stage FX America and
Pyrospectaculars, Inc., submitted a proposal and a questionnaire. After reviewing the proposals and
questionnaires, City Staff interviewed both vendors and recommends Fireworks & Stage FX America.
Gordon Gottsche, Chairperson for the Burlingame Centennial Fireworks Show, met with Fireworks & Stage
FX America and negotiated terms for a contract for the upcoming event on June 6, 2008.
The City is celebrating its 100th anniversary on June 6, 2008. During the evening of June 6`h, the Centennial
Ball, to be held at the Burlingame Hyatt Hotel, is the culminating event to celebrate Burlingame's 100th year.
During the Centennial Ball, there will be the fireworks display.
The fireworks display would begin at approximately 10:00 p.m. and end approximately at 10:20 p.m. near
Bayside Park in Burlingame.
Fireworks & Stage FX America provided test shots at the proposed location on the evening of January 16,
2008. The test shots were a success and can be easily seen at the Burlingame Hyatt Hotel, Bayside Park, and
the Soccer Field.
BUDGET IMPACT: The cost for the Burlingame Centennial Fireworks Show is $20,000. Funds were
placed in the Centennial budget for the Fireworks Show. The Centennial fund currently has a balance of
$23,000, with the only outstanding liability being the $40,000 commitment to the Hyatt Regency Hotel for the
Centennial Gala.
ATTACHMENTS:
1. Fireworks & Stage FX America Proposal
2. Fireworks & Stage FX America Questionnaire
Attachment 1
� /
Orks
St.-a(:i c-- FX
–A- 71TT—erica
The Company
Fireworks America is currently the second largest Pyrotechnic Entertainment
Company in California and is one of the larger companies in the West. The
company is owned by a group of licensed pyrotechnicians who wanted
something different and special. This is not a family owned business. Each
owner, when working on a show, has a vested interest in the well being of the
company. The ownership group of Fireworks America totals 24 shareholders
with no single shareholder having a majority of the outstanding stock.
The People
Fireworks America's ownership group are some of the finest pyrotechnicians
found in the country. Each member brings a different area of expertise to the
company allowing for a diversity of knowledge few, if any, companies have in this
industry. Among the group are accountants, fire service personnel, engineers,
defense contractors, computer specialists, doctors, civil service managers,
fireworks manufacturers and private industry managers. Fireworks America
probably has more college degrees than any other company in the industry.
But-hingasmie
Show Concept, Services List,
and Miscellaneous Details
Fireworks AC r pyo- to Provid' e: CRIE Of Bur/hqaarne to pt` ll ."
1 ) Permit Filings as Required 1 ) A Suitable Firing Site
2) Storage and Delivery of fireworks 2) Adequate Security for Firing Site
3) All Equipment to produce the display 3) Sound System and Playback
4) Insurance Aggregate amount of
$2 Million.
5) Worker's Compensation Insurance
(Statute)
6) Music Tape
7) Choreography
8) Permit Fees
9) Standby Firefighter Fees, if req'd
Operators and Assistants:
Fireworks America will provide the services of a State Licensed Pyrotechnic
�- Operator and experienced crew to fire your display. The entire crew will be
covered under Fireworks America's Worker's Compensation Insurance.
`a vim,en t ` r ._
50% Deposit on Contract Execution , Balance Net 10 Days
M Y- . .s
The show will be fired electrically. Each fireworks event will have its own
ignitor for precise timing. Fireworks America will provide the firing panel,
cable, distribution system and power for the show.
Coep h
The program will be choreographed utilizing the latest innovation in
computerized-fireworks choreography. This will allow maximum accuracy in
firing and timing of the display. The fireworks will follow the music precisely
and provide an exhilarating experience for the viewer.
June 6, 2008
. F Mo $r'T,CeMen Barrage ' l Gf am =stale
Aerial Titanium Flash Salutes Color and Multi-Color Finale Shells
3" 10
3" 360
Color and Multi-Color Finale Shells 4" 60
3" 10
Aerial Flash Salutes
3" 120
Finale Crown
Aerial Titanium Flash Salutes 6" 2
Y 20
Color and Multi-Color Aerial Shells G ran d Tot
3" 60
4" 40 Aerial Shells
5" 30
6" 20 3" 690
_ 4" 150
Flitter, Glitter, Electric Color and 5" 70
Color Changing Shells 6" 52
3" 40
4" 20 Total Aerial She ls.
5" 20 ? "
6" 10
Distinctive and Unique Aerial Shellsprice
3" 30
4" 20 Total Program Price Inclusive of
5" 10 Insurance , Operator and
6" 10 Transportation
Streaking Comets & Tiger Tails Cost $20,000
3" 20
Premium Aerial Shells
3" 20
4" 10
5" 10
6" 10
Attachment 2
15 Minute Fireworks Display Proposal—City of
Burlingame
Location-Burlingame Driving Range
Date June 6 ,2008
QUALIFICATIONS QUESTIONNAIRE-Attach additional
sheets of information as needed
1. COMPANY INFORMATION
Company name:
> ' rtEryo2KS FC ,4ALc` _icA , lAtc .
A dress: o�
O.%e7X moo LAG'I=5 LDC �G>� �IZD
Phone number
u 93
EA-7 2
FAX number'
�) Q34'- ?.P, 70
Owny1President nam
Jos�vu 2%4ZT)L40Tnl - ��JDtLrT
Years in fireworks
business 1¢ /'EIY2S FDIC Tv7, At_
Pr fessional affiliations:
AM, A/PA , yFF, uj ok
Indicate size in dollar sales per year of your company:
In which jurisdictions do you hold a business license?
2. COMPANY ORGANIZATION SECTION
In the space provided, please tell us what makes your company different
from the others and why your company deserves the contract.
K✓C Ohm N k.OJi DSS A ToTA-L 4'c_o 627 —
,+A) EN7ZtkJz-eE&rr
6. 2 —
tn.lp(E7J7 A<<d6e-t
E 5i7&Ll To ,clA6� EUS i �i
3. EXPERIENCE SECTION
Is your company presently providing any major firework displays in the Bay
Area?
Yes
❑ No
If Yes, list dates and their location: FLEF F (A�
!D — S$ G -Zoo 7
5n Far,jcts yheh(7 8 _ 7
1
Does your company have any experience providing firework shows for cities?
X yes
❑ No
If yes, list cities, dEAes, minutes of shows.
PS
The number of years your company has been displaying fireworks?
How many shows has your company conducted within the past two (2)
years? lZDo
What percentage of your fireworks displays range from 12-15 minutes in
length? .r 20
4. REFERENCE SECTION
Please list three (3) references for comparable shows that you have conducted in the
Bay Area. At least one reference must be a municipality:
1. Client name:
r (Cn CE' S
Contact person:
Phone number:
(_) ext
City Fire Marshal name and
city
2. Client name:
Contact person:
Phone number:
(_) ext
City Fire Marshal name and
city
3. Client name:
2
Contact person:
Phone number:
(� ext
City Fire Marshal name and
city -
5. INSURANCE SECTION
The City of Burlingame requires Commercial General Liability Insurance,
occurrence form, with a limit of not less than $ 2,000,000 each occurrence.
Could you comply with this coverage?
741 Yes
❑ No
The City of Burlingame requires Automobile Insurance, occurrence form, with
a limit of not less than $ 1,000,000 each occurrence. Could you comply with
this coverage?
�D Yes
❑ No
Do you currently carry these amounts of insurance?
Yes
❑ No
If yes, please indicate the current insurance carrier and insurance agents'
name and phone number:
6. SAFETY SECTION
Has your company ever been involved in a safety accident?
❑ Yes
No
If yes, lease explain (location, date)
What safety precautions do you take during a fireworks display?
araa /iz3 �, —/ 1>LE� Ig
What safety program do you ha�v'e in place for your employees?
�() ^ � 57
A2*,eA--Aj
7. QUALITY CONTROL SECTION
Who will directly oversee the Burlingame Fireworks Show?
Name,-Fq�,Z>Au- �RZ� Xl
Title L- cgx�s�
Phone
3
Explain your road closure procedures?
ltd To loc�4-� A1-E-1 ,
�m C'LoysKr� <� ,UOT- ,,,1 >�Jsu �
�FF !hI GOKLS O' Ni-y �Gf 4Z A C �"�-� e If
What process do you use for handling complaints?
ew5c- 75Y CAS
Whhaaattt permits are you pulling?
8. INSPECTIONS SECTION
Describe how your company inspects the grounds prior to a fireworks show
0v4EA,a-Moe- w4tte -T14 A/"J
Describe how your company inspFean
the grounds after a fireworks display
/-t0�lat*u shells in the display area
'TkKe /BGG L.EF-r 72) LfifSA�✓ 5
9. TEST FIREWORKS SHELL
Would your company be willing to provide the City of Burlingame a test
fireworks shell at night at the designated location at no cost to the City of
Burlingame?
Yes
❑ No
Do we have your authorization to contact references and confirm the information you
have provided?
Yes
❑ No
Person completing4he questionnaire: i1SF]'E( r�LTDC£SZT71_
Titlelposition: F7�SLDCN7—
Signature: C
Date: a /0-2%D7
4
Mandatory Pre-Proposal Walkthrough
A walk through of the potential launch and viewing sites is mandatory for this RFP process. To
schedule a pre-RFP walk through, contact Gordon Gottsche at 650-558-686 no later than October
9, 2007 (2 weeks prior to RFP due date). Failure to do a walkthrough will disqualify the
proposal.
Submittal Process
Mail or deliver to: Gordon Gottsche
Management Analyst
City of Burlingame
1361 N. Carolan Avenue
Burlingame, CA 94010
Proposal must be received no later than: 2:00 p.m. on Tuesday, October 23, 2007
Project Data
Project Name: Fireworks Display Project
Project Location: Burlingame Driving Range, 250 Anza Blvd., Burlingame Ca
Project Manager: Gordon Gottsche, Management Analyst
1361 N. Carolan Avenue
Burlingame, CA 94010
(650) 558-7679
The following signature acknowledges receipt and compliance with the above instructions.
Return signed copy of Request for Proposal with your proposal. ��, ,
Contractor Company Name: F1 iZu 0ie t�S 4' S� � AA,E CJI- e W C-
Contractor Representative: J&16PA �•�R2TD� 7TJ4
Signature(/�p � fill `e� Date ID- ?-1g -'0
Contractor Contractor Phone: lo 11 93P27
- P '2 Contractor email: JoC¢ PYEb
Contractor Fax: 619— 93P- 6:�' 73
Contractor's License No. f7,DP — DSzor
*r Ik s
*16
tewo
& Stage FX
Merica
REFERENCES
FIREWORKS — THEME PARKS (OUTDOOR, INDOOR, SPECIAL FX)
Sea World ( 1995 — Present)
Mr. Don Ludwig , Entertainment
1720 South Shores Drive
San Diego, CA 92109
(619) 226-3894
Six Flags Magic Mountain (1996 — Present)
Mr. Scott Sterner, Entertainment
P . O . Box 5500
Valencia , CA 91385
(805) 255-4858
Paramount's Great America (1996 — Present)
Linda Gardner-Franta
2401 Agnew Road
Santa Clara , CA 95052
408-986-5856
ORIGINAL
AGREEMENT BY FIREWORKS & STAGE FX AMERICA, INC.
TO PROVIDE FIREWORKS DISPLAY
TO THE CITY OF BURLINGAME
THIS AGREEMENT is made and entered into in the City of Burlingame, County of
San Mateo, State of California, by and between the City of Burlingame, a municipal corporation
[hereinafter City], and Fireworks & Stage FX America, Inc., dba Fireworks America, a
California corporation, with its principal offj es located at P.O. Box 488, Lakeside, California
92040-0488 [hereinafter FA], as of the _ day of 2008.
RECITALS
A. City desires to secure professional services which include a pyrotechnic/fireworks
display a part of the Centennial day celebration on June 6, 2008, as more fully described in this
Agreement;
B. FA represents that it possesses the professional qualifications, expertise,
necessary licenses and desire to provide the required goods and/or services of the quality and
type which meet the City's objectives and requirements; and,
C. FA Submitted a proposal based upon the City's Request For Proposal for a
Fireworks Display (Exhibit A);
D. The Parties have specified in this Agreement the terms and conditions under
which such Services will be provided and how FA will be compensated.
IT IS AGREED AS FOLLOWS:
1 ) FA shall furnish to City, in accordance with the terms and conditions set forth in this
Agreement, one (1) fireworks/special effects display and all related services required for
such display, as set forth in Exhibit A, entitled "Scope of Services", attached and
incorporated by this reference. The Services to be performed shall include all of the labor,
materials, equipment and supplies necessary, and the services of a licensed pyrotechnic
operator to take charge of said display, unless otherwise agreed in writing between the
parties. This display shall be at least Fifteen (15) and not more than Twenty (20 minutes)
and shall be performed on June 6, 2008, at Airport Boulevard, Burlingame, CA, between
the hours of 10:00 p.m. and 10:30 p.m. (the display, labor, materials, equipment and
supplies referenced above are collectively referred to in this Agreement as the
"Services"). Included in the Services to be provided by FA are the following:
1
A. Inspect Location before the fireworks display, and inspect and clean up Location
after the fireworks display. The clean-up area will be within 200 feet in radius of
the launch site and the clean-up must be completed by 12:00 noon on June 7,
2008.
B. Provide music in a form acceptable and usable by the City as identified in FA's
Proposal to the City for amplified presentation at two locations remote from the
fireworks display to synchronize with the fireworks display. City will provide the
equipment for playing and amplifying the music. The music shall be provided to ;
the City no later than May 27, 2008.
C. Obtain business license from the City of Burlingame.
D. Study and understand wind currents and atmospheric conditions that may affect
the fireworks display.
E. Consult with and inform the Federal Aviation Administration (FAA) and San
Francisco International Airport (SFO) of time, duration, and scope of fireworks
display to ensure that the display meets any concerns or objections of the FAA
and SFO.
F. Consult with and notify California Department of Transportation (Caltrans) and
the California Highway Patrol (CHP) of time, duration, and scope of fireworks
display to ensure that the display meets any concerns or objections of Caltrans
and the CHP.
G. Notify Doubletree Hotel, 835 Airport Boulevard, Burlingame, CA of time,
duration, and scope of fireworks display no later than May 6, 2008.
H. Consult with and notify the operator of the Burlingame Golf Center no later than
May 6, 2008.
2) FA shall possess a current, valid license from the State of California as either a
Pyrotechnic Operator- Unrestricted or Pyrotechnic Operator- Basic Commercial at all
times from the execution of this Agreement and performance of the Services. FA shall
also obtain all necessary permits from the City, the County of San Mateo, and any other
regulatory agency from which permits are required. The City understands that FA is
fully informed about what permits are required to conduct the Services, and FA shall not
rely in any way on the City for information on necessary pennits, except for those
permits that are to be issued by the City itself.
3) In full payment to FA for providing the Services, City shall pay FA the sum set forth in
Exhibit B, entitled "Schedule of Fees", attached and incorporated by this reference.
2
4) City, at its own expense, shall provide FA with a suitable location at which to stage the
display and provide the Services (the "Display Site"). The parties have agreed upon this
location at the Parking Lot across from the Burlingame Treatment Plant (1103 Airport
Boulevard)before execution of this Agreement.
5) City, at its own expense, shall provide suitable security which is adequate to prevent any
access to the Display Site by members of the general public or any persons not expressly
approved by FA. Should a multiple day set-up be required, City shall provide security at
all times while the crew of FA is away from the Display Site.
6) City, at its own expense, shall pay for the Services and the cost of standby firefighters.
7) City shall allow sufficient access and time to FA to safely and professionally set the
display in the Display Site.
8) Should City fail to comply, or prove itself unable to comply, with the requirements in
paragraphs 3, 4, 5, and 6 of this Agreement, FA shall have no obligation to continue with
the performance of the Services and the City shall pay to FA the amount set forth in
Paragraph 9 below.
9) City agrees to assume the risk of weather, or other causes beyond FA's control, which
may prevent the display from being discharged on the scheduled date. In the event FA, in
it sole discretion, determines the weather unsuitable for discharge of the display, City
shall pay per the cancellation terms contained in Paragraph 9 of this Agreement.
10) City shall have the option to cancel this fireworks display at any time. If City cancels,
City agrees to pay to FA, as liquidated damages, 20% of the display price and all costs
actually incurred by FA to the date of the termination, including,but not limited to,
permits, insurance,pyrotechnic operator fees, transportation, choreography, and custom
design.
11) FA shall comply with all applicable laws, codes, ordinances, and regulations of
governing federal, state and local laws. FA represents and warrants to City that it has all
licenses, permits, qualifications and approvals of whatsoever nature, which are legally
required for FA to practice its profession. FA represents and warrants to City that FA
shall, at its sole cost and expense, keep in effect or obtain at all times during the term of
this Agreement any licenses, permits, and approvals which are legally required for FA to
perform the services requested under this Agreement. If providing services in the City,
FA shall maintain a City business license pursuant to the City Municipal Code.
12) FA shall be responsible for employing or engaging all persons necessary to perform the
services under this Agreement.
3
13) FA.shall maintain the records supporting this billing for not less than three(3) years
following completion of the work under this Agreement. FA shall make these records
available to authorized personnel of the City at FA's offices during business hours upon
written request of the City.
14) The designated Project Manager for the City is Gordon Gottsche who shall represent the
City on all matters hereunder.
15) Notices. Any notice required to be given shall be deemed to be duly and properly given
if mailed postage prepaid, and addressed to:
To City: City of Burlingame
Attn: Gordon Gottsche, Management Analyst
1361 N. Carolan Ave
Burlingame, CA 94010
To FA:Joseph R. Bartolotta,President/Chief Financial Officer
Fireworks & Stage FX America,.Inc.
Address: P.O. Box 488,
Lakeside, CA 92040-0488
or by facsimile at (619) 938-8273
or personally delivered to FA to such address or such other address as FA designates in
writing to City.
16) It is understood that FA, in the performance of the work and services agreed to be
performed, shall act as and be an independent contractor and not an agent or employee of
the City. As an independent contractor, neither FA nor any of its officers or employees
shall obtain any rights to retirement benefits or other benefits which accrue to City
employee(s). With prior written consent, the FA may perform some obligations under
this Agreement by subcontracting,but may not delegate ultimate responsibility for
performance or assign or transfer interests under this Agreement.
17) FA warrants that it is an equal opportunity employer and shall comply with applicable
regulations governing equal employment opportunity. FA does not and shall not
discriminate against persons employed or seeking employment with them on the basis of
age, sex, color, race, marital status, sexual orientation, ancestry,physical or mental
disability, national origin, religion, or medical condition, unless based upon a bona fide
occupational qualification pursuant to the California Fair Employment & Housing Act. In
performing services under this Agreement, FA shall not discriminate against any
applicant or designer on the basis of age, sex, color, race, marital status, sexual
orientation, ancestry, physical or mental disability, national origin, religion, or medical
condition.
4
18) To the fullest extent permitted bylaw, FA shall indemnify, protect, defend, and hold
harmless the City,its City Council, officers, employees, volunteers and agents from and
against any claim, injury, liability,loss, cost, and/or expense or damage, including all
costs and reasonable attorney's fees in providing a defense to any claim, arising from
FA's acts, errors, or omissions with respect to or in any way directly connected with the
performance of the Services by FA, its agents, subcontractors and/or assigns under this
Agreement. This provision shall not apply if the damage or injury is proximately caused :.
by the gross or active negligence or willful misconduct of the City, its officers, agents,
employees, or volunteers.
19) FA shall procure and maintain for the duration of the Agreement insurance against claims
for injuries to persons or damages to property which may arise from or in connection
with the performance of the work hereunder by the FA, FA's agents, representatives,
employees or subcontractors. The cost of such insurance is included in the FA's pricing.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
i. Insurance Services Office form number GL 0002 (Ed. 1/73)
covering Comprehensive General Liability and Insurance Services Office form
number GL 0404 covering Broad Form Comprehensive General Liability; or
Insurance Services Office Commercial General Liability coverage ("occurrence"
form GC 0001).
ii. Insurance Services Office form number CA 0001 (Ed. 1/78)
covering Automobile Liability, code 1 "any auto" and endorsement CA 0025.
iii. Worker's Compensation insurance as required by the Labor Code
of the State of California and Employers Liability insurance.
B. Minimum Limits of Insurance
FA shall maintain limits no less than:
i. General Liability: $2,000,000 combined single limit per
occurrence for bodily injury, personal injury and property damage. If
Commercial General Liability Insurance or other form with a general aggregate
limit is used, either the general aggregate limit shall apply separately to this
Project/location or the general aggregate limit shall be twice the required
occurrence limit.
ii. Automobile Liability: $1,000,000 combined single limit per
5
accident for bodily injury and property damage.
iii. Workers' Compensation and Employers Liability: Worker's
compensation limits as required by the Labor Code of the State of California and
Employers Liability limits of$1,000,000 per accident.
C. Deductibles and Self-insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by
the City. At the option of the City, either: the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects the City, its officers,
officials, employees and volunteers; or the FA shall procure a bond guaranteeing
payment of losses and related investigations, claim administration, and defense
expenses.
D. Other Insurance Provision
i. The policies are to contain, or be endorsed to contain the following
provisions:
a. The City of Burlingame, its officers, officials, employees and
volunteers are to be covered as insureds as respects: liability arising out of
activities performed by or on behalf of FA, products and completed operations of
FA, premises owned, occupied or used by FA, or automobiles owned, leased,
hired or borrowed by FA. The coverage shall contain no special limitations on
the scope of protection afforded to the City of Burlingame, its officers, officials,
employees, or volunteers.
b. FA's insurance coverage shall be primary insurance as respects the
City of Burlingame, its officers, officials, employees, and volunteers. Any
insurance or self-insurance maintained by the City of Burlingame, its officers,
officials, employees, or volunteers shall be excess of FA's Insurance and shall not
contribute with it.
C. Any failure to comply with reporting provisions of the policies
shall not affect coverage provided to the City of Burlingame, its officers, officials,
employees, or volunteers.
d. FA's insurance shall apply separately to each insured against whom
claim is made or suit is brought, except with respect to the limits of the insurer's
liability.
ii. Workers' Compensation and Employers Liability Coverage
6
The insurer shall agree to waive all rights of subrogation against the City of
Burlingame, its officers, officials, employees, or volunteers for losses arising from
work performed by FA for the City of Burlingame.
iii_ All Coverages
Each insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled by either party, reduced in
coverage or in limits except after thirty days prior written notice by certified mail,
return receipt required, has been given to the City of Burlingame.
E. Acceptability of Insurers
Insurance is tobe placed with insurers with a Best's rating of no less than A:VII.
F. Verification of Coverage
Upon execution of this Agreement, FA shall furnish the City with certificates of
insurance and with original endorsements effecting coverage required by this
clause. The certificates and endorsements for each insurance policy are to be
signed by a person authorized by that insurer to bind coverage on its behalf. The
certificates and endorsements are to be on forms approved by the City. All
certificates and endorsements are to be received and approved by the City before
work commences. The City reserves the right to require complete, certified
copies of all required insurance policies, at any time.
G. Subcontractors
FA shall include all subcontractors as insureds under its policies or shall furnish
separate certificates and endorsements for each subcontractor. All coverages for
subcontractors shall be subject to all of the requirements stated herein.
20) FA's operations shall be deemed complete when FA has completely vacated the premises
and removed all of the materials and equipment required to provide the Services.
21) Nothing in this Agreement shall be construed as forming a partnership,joint venture,
agency or any form of legal relationship, other than contractual,between City and FA.
Neither Party shall be held responsible for any other agreements or obligations not
expressly provided for in this Agreement and shall be severally responsible for their own
separate debts and obligations.
22) In the event FA breaches this Agreement or is otherwise negligent in performing the
display provided for herein, City shall not be entitled to recover monetary damages from
FA beyond the amount City agreed to pay FA under this Agreement, except for any
claims for personal injuries or property damage which arise from FA's acts, errors or
7
omissions in the performance of the Services. Neither Party shall, under any
circumstances, be entitled to recover any consequential damages from the other for.
damages arising from the Services performed under this Agreement.
23) It is mutually understood and agreed that no alteration or variation of the terms of this
Agreement shall be valid unless made in writing and signed by the Parties and
incorporated into this Agreement. Such changes, which are mutually agreed upon by City
and FA, shall be incorporated into written amendments to this Agreement.
24) This Agreement embodies the agreement between City and FA and its terms and
conditions. No other understanding, agreements, conversations, or otherwise, with any
officer, agent, or employee of City prior to execution of this Agreement shall affect or
modify any of the terms or obligations contained in any documents comprising this:
Agreement. Any such verbal agreement shall be considered as unofficial information and
in no way binding upon City.
25) In case any one of more of the provisions contained in this Agreement shall, for any
reason,be held deemed o held to be invalid, illegal or unenforceable in any respect by a
court, it shall not affect the validity of the other provisions which shall remain in full
force and effect.
26)FA agrees that waiver by City of any one or more of the conditions of performance under
this Agreement shall not be construed as a waiver(s) of any other condition of
performance under this Agreement.
8
IN WITNESS WHEREOF, the City and FA have executed this Agreement on the date
of K do
City of Burlingame Fireworks & Stage FX America, Inc.
By By .
Dir c r of Public Works i
ATTEST: yy��
Title
ity Cl rk
Approved as to form:
City At�(irney
9
City of Burlingame
I 00t h Anniversary Celebration
June 6, 2008
Announcement Barra e Aerial Grand Finale
Program A Program A
Aerial Titanium Flash Salutes Color and Multi-Color Finale Shells
3" 10
3" 360
Color and Multi-Color Finale Shells 4" 60
3" 10
Aerial Flash Salutes
3" 120
Aerial Shop/Presentation
Finale Crown
Aerial Titanium Flash Salutes 6" 2
3" 20
Color and Multi-Color Aerial Shells Grano' Totals
3" 60
4" 40 Aerial Shells
5" 30
6" 20 3" 690
4" 150
Flitter, Glitter, Electric Color and 5" 70
Color Changing Shells 6" 52
3" 40
411 20 Total Aerial Shells
5" 20 962
6" 10
Distinctive and Unique Aerial Shells Program Price
3" 30
41I 20 Total Program Price Inclusive of
5" 10 Insurance, Operator and
6" 10 Transportation
Streaking Comets & Tiger Tails Cost $20,000
3" 20
Premium Aerial Shells
3" 20
4" 10
5" 10
6" 10
City C>f E L ,i, F
Show Concept, Services List,
and Miscellaneous Details
Fit*evvc-irks Atnerica to Provide: ch'),- Of-Pul-11,11. 0ame to ro We:
1) Permit Filings as Required 1) A Suitable Firing Site
2) Storage and Delivery of fireworks 2) Adequate Security for Firing Site
3) All Equipment to produce the display 3) Sound System and Playback
4) Insurance Aggregate amount of
$2 Million.
5) Worker's Compensation Insurance
(Statute)
6) Music Tape
7) Choreography
8) Permit Fees
91 Standby Firefighter Fees, if req'd
Ornerators a.7d Assistants-, I
Fireworks America will provide the services of a State Licensed Pyrotechnic
Operator and experienced crew to fire your display. The entire crew will be
covered under Fireworks America's Worker's Compensation Insurance.
7,t Termss: —1
50% Deposit on Contract Execution, Balance Net 10 Days
The show will be fired electrically. Each fireworks event will have its own
ignitor for precise timing. Fireworks America will provide the firing panel,
cable, distribution system and power for the show.
The program will be choreographed utilizing the latest innovation in
computerized-fireworks choreography. This will allow maximum accuracy in
firing and timing of the display. The fireworks will follow the music precisely
and provide an exhilarating experience for the viewer.
EXHIBIT B
SCOPE OF SERVICES
The following Scope of Goods/Services are to be provided to City by FA under this Agreement:
FA's proposal entitled "American Pride: A Fireworks Extravaganza", June 6; 2008, ("Proposal")
is attached to this Exhibit B and incorporated by this reference. The Scope of Services to be
provided to the City by FA, and the time frame during which the Services are to be provided
under this Agreement are fully set forth in the Proposal.
10
EXHIBIT C
FEE SCHEDULE
In no_event shall the amount billed to City by FA for the Services provided to the City under this
Agreement exceed twenty thousand dollars ($20,000.00).
a) Fifty percent (50%) deposit due to FA no later than May 6, 2008 and the balance
within ten (10) days after the Services have been provided.
11
CITYAGENDA 9d
A!;!L71N'qf,ME
0 ITEM#
STAFF REPORT MAG.
,. DATE 2/19/2008
9gOnn
TO: Honorable Mayor and Council SUBMITTE
BY
DATE: February 11, 2008 APPROVED /
BY—
FROM:
Y FROM: Larry E. Anderson, City Attorney
SUBJECT:
ADOPT RESOLUTION REVISING PROCEDURES FOR APPOINTMENTS
TO CITY COMMISSIONS AND BOARDS
RECOMMENDATION:
Adopt resolution revising procedures for appointments to City commissions and boards.
DISCUSSION:
In 2003, the City Council amended procedures for considering appointments to City commissions and boards in
Resolution No. 33-2003. Last year, the Council revised the procedures so that the Council would conduct the
interviews as a committee of the whole.
After another year of experience in which the interview process has worked well, the Council would like to
revise the procedures to clearly encourage discussion by the Council of the candidates before votes are taken,
and to clarify the voting procedure as much as possible. The proposed resolution would address these two
issues. All other procedures would remain the same.
Attachments:
Redlined version showing changes in procedure
Resolution with Procedure
PROCEDURES FOR APPOINTMENTS TO CITY COMMISSIONS AND BOARDS
1. Application Dates.
a. The City Manager will report when the term of office of a commissioner or board
member will be expiring to the City Council approximately thirty(30) days in
advance. The City Manager will also report any board or commission vacancy to
the City Council.
b. The City Council will then determine what deadlines for applications will apply
for each board or commission. Generally, deadlines will be three (3) or more
weeks following the Council's determination. The City Council may extend the
deadlines as the Council may deem appropriate.
2. Advertisement. The City Clerk will post notice of the vacancies and deadlines at City
Hall, the Main Library, and such additional places as the City Clerk determines may be
helpful. For unscheduled vacancies, the City Clerk will also post notices as required by
Government Code section 54974.
3. Applications.
a. A standard application form together with supplemental questions will be
provided by the City Manager to persons interested in appointment to a vacant
office.
b. Incumbent commissioners and board members seeking reappointment, as well as
new applicants,will complete the application forms and return them to the City
Manager by the designated deadline in order to be considered for appointment.
However, a board member or commissioner who has been appointed to fill an
unexpired term within the previous twelve (12) months will not be required to
complete and file an application.
C. Applicants are expected to have attended at least one meeting of the board or
commission for which they are seeking appointment.
d. Applications will only be accepted for specific vacancies. Persons who have
applied for previous vacancies will be kept on an interest list for a period of two
(2) years by the City Manager and be mailed notices of pending vacancies during
that period.
4. Interviews.
a. The City Council will interview all of the applicants, including incumbents, who
have submitted applications by the designated deadline. Pursuant to the Brown
Act, these interviews will be conducted at an open and public meeting.
2/19/2008
1
b. If an applicant is unable to interview with the Council at the time appointed by the
Council because of a personal emergency or other compelling reason, the Council
will make an attempt to reschedule the appointment but is not required to do so.
The Council may conduct interviews by telephone so long as the requirements of
the Brown Act are met. However, a candidate who is unable to be interviewed
will be dropped from consideration.
C. Normally, the appointments to the vacant positions will not be made immediately
following the interviews, but will rather be made at the next meeting of the City
Council.
5. Appointments.
a. Appointments are made at regular or special meetings of the City Council by open
motion and voting. Councilmembers will discuss the,applicants before taking a
vote. Councilmembers are encouraged to discuss each candidate and to
acknowledge the City's appreciation for their application and desire to serve.
Ballots will not be used.
b. If there is more than one office to fill on, or more than two applicants for a board
or commission, the Mayor may direct that the voting be conducted on an
applicant pool basis as follows.
is , in , The City Clerk is asked to read the name of each
candidate with each Councilmember entitled to vote for the number of
applicants equal to the number of open positions.
ii. Any candidate who receives a unanimous vote of the Councilmembers
present is appointed:
ill. Then the candidate or candidates with the most votes from a majority of
the Councilmembers present are appointed to any remaining vacant
positions.
However, if two or more candidates are tied with a majority vote and those
tied would then exceed the number of vacancies, then the Council will
further discuss the candidates and determine whether to take another pool
basis vote or proceed on some other basis, such as motion. In proceeding,
the Council may consider any of the candidates-who have not yet been
appointed.,with a majul It
eounciiistinable to reaCh a Majotity vote to fill the offices, Mi applicant
receiving th west votes wif!be dropped through each voting cycle, untif
the required number of a. . are made.
2/19/2008
2
Example: Board has three vacancies, and seven candidates have applied
for the vacancies. The Mayor calls for a vote on a pool basis, so each
Councilmember can vote for three candidates as the candidates'names are
called.
Candidate A receives 5 votes;;
Candidate B receives 4 votes,
Candidate C receives 3 votes;''
Candidate D'receives 3 votes;
Candidates E,F, and G receive no votes.
Candidate Ais appointed''(unanimous)
Candidate B is appointed (majority without a tie)
However, Candidates C and D received the same number of votes
even though a majority,and appointing both would exceed the
Number of vacancies; therefore, the Council would detennine
whether to appoint C, D, E, F, or G through taking another poll or
further discussion and possible motion to fill'the last vacancy.
C. If the Council is unable to reach the necessary number of appointments for
whatever reason, the Council may then proceed to seek additional applicants,
continue the appointment process, or take such other action as the Council may
deem appropriate.
6. Terms of Office. Commissioners and board members are appointed for only a single
term, and there is no expectation of reappointment. Terms of office will comply with the
provisions of the Municipal Code, or in the case of the Library Board of Trustees, the
California Education Code.
7. Local Appointment List. The City Clerk shall maintain and provide the Local
Appointment List as required by Government Code section 54972 and following.
2/19/2008
3
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
ESTABLISHING REVISED PROCEDURE FOR APPOINTMENTS TO
CITY COMMISSIONS AND BOARDS
RESOLVED,by the City Council of the City of Burlingame:
WHEREAS, Resolution No. 36-2007 revised procedures to be used in the appointment of
citizens to City commissions and boards; and
WHEREAS,the City Council wishes to ensure that discussion of applicants is encouraged
and the voting process is outlined for guidance,
NOW, THEREFORE, IT IS RESOLVED AND ORDERED:
1. The Procedures for Appointments to City Commissions and Boards contained in Exhibit
A hereto are approved.
2. This Resolution supersedes the provisions of Resolution No. 36-2007.
MAYOR
I,DORIS MORTENSEN,City Clerk of the City of Burlingame,do hereby certify that the foregoing
resolution was introduced at a regular meeting of the City Council held on the day of 2008,
and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
CITY CLERK
PROCEDURES FOR APPOINTMENTS TO CITY COMMISSIONS AND BOARDS
1. Application Dates.
a. The City Manager will report when the term of office of a commissioner or board
member will be expiring to the City Council approximately thirty(30) days in
advance. The City Manager will also report any board or commission vacancy to
the City Council.
b. The City Council will then determine what deadlines for applications will apply
for each board or commission. Generally, deadlines will be three (3) or more
weeks following the Council's determination. The City Council may extend the
deadlines as the Council may deem appropriate.
2. Advertisement. The City Clerk will post notice of the vacancies and deadlines at City
Hall, the Main Library, and such additional places as the City Clerk determines may be
helpful. For unscheduled vacancies, the City Clerk will also post notices as required by
Government Code section 54974.
3. Applications.
a. A standard application form together with supplemental questions will be
provided by the City Manager to persons interested in appointment to a vacant
office.
b. Incumbent commissioners and board members seeking reappointment, as well as
new applicants, will complete the application forms and return them to the City
Manager by the designated deadline in order to be considered for appointment.
However, a board member or commissioner who has been appointed to fill an
unexpired term within the previous twelve (12) months will not be required to
complete and file an application.
C. Applicants are expected to have attended at least one meeting of the board or
commission for which they are seeking appointment.
d. Applications will only be accepted for specific vacancies. Persons who have
applied for previous vacancies will be kept on an interest list for a period of two
(2) years by the City Manager and be mailed notices of pending vacancies during
that period.
4. Interviews.
a. The City Council will interview all of the applicants, including incumbents, who
have submitted applications by the designated deadline. Pursuant to the Brown
Act, these interviews will be conducted at an open and public meeting.
2/19/2008
1
b. If an applicant is unable to interview with the Council at the time appointed by the
Council because of a personal emergency or other compelling reason, the Council
will make an attempt to reschedule the appointment but is not required to do so.
The Council may conduct interviews by telephone so long as the requirements of
the Brown Act are met. However, a candidate who is unable to be interviewed
will be dropped from consideration.
C. Normally, the appointments to the vacant positions will not be made immediately
following the interviews, but will rather be made at the next meeting of the City
Council.
5. Appointments.
a. Appointments are made at regular or special meetings of the City Council by open
motion and voting. Councilmembers will discuss the applicants before taking a
vote. Councilmembers are encouraged to discuss each candidate and to
acknowledge the City's appreciation for their application and desire to serve.
Ballots will not be used.
b. If there is more than one office to fill, or more than two applicants for a board or
commission, the Mayor may direct that the voting be conducted on an applicant
pool basis as follows:
i. The City Clerk is asked to read the name of each candidate with each
Councilmember entitled to vote for the number of applicants equal to the
number of open positions.
ii. Any candidate who receives a unanimous vote of the Councilmembers
present is appointed.
ill. Then the candidate or candidates with the most votes from a majority of
the Councilmembers present are appointed to any remaining vacant
positions.
However, if two or more candidates are tied with a majority vote and those
tied would then exceed the number of vacancies, then the Council will
further discuss the candidates and determine whether to take another pool-
basis vote or proceed on some other basis, such as motion. In proceeding,
the Council may consider any of the candidates who have not yet been
appointed.
Example: Board has three vacancies, and seven candidates have applied
for the vacancies. The Mayor calls for a vote on a pool basis, so each
Councilmember can vote for three candidates as the candidates' names are
called.
2/19/2008
2
Candidate A receives 5 votes;
Candidate B receives 4 votes;
Candidate C receives 3 votes;
Candidate D receives 3 votes;
Candidates E, F, and G receive no votes.
Candidate A is appointed (unanimous)
Candidate B is appointed(majority without a tie)
However, Candidates C and D received the same number of votes
even though a majority, and appointing both would exceed the
number of vacancies; therefore, the Council would determine
whether to appoint C, D, E, F, or G through taking another poll or
further discussion and possible motion to fill the last vacancy.
C. If the Council is unable to reach the necessary number of appointments for
whatever reason, the Council may then proceed to seek additional applicants,
continue the appointment process, or take such other action as the Council may
deem appropriate.
6. Terms of Office. Commissioners and board members are appointed for only a single
term, and there is no expectation of reappointment. Terms of office will comply with the
provisions of the Municipal Code, or in the case of the Library Board of Trustees, the
California Education Code.
7. Local Appointment List. The City Clerk shall maintain and provide the Local
Appointment List as required by Government Code section 54972 and following.
2/19/2008
3
CITY °o AGENDA 9e
ofty"rff,ME
ITEM# e STAFF REPORT MAG
X44 DATE 2/19/2008
TO: Honorable Mavor and Council SUBMITTE
BY
DATE: February 9, 2008 APPROVE
BY
FROM: Larry E. Anderson, City Attorney
SUBJECT:
ADOPT RESOLUTION REPEALING RESOLUTION NO. 32-84 REGARDING COUNCIL OF
MAYORS
RECOMMENDATION:
Adopt resolution repealing Resolution No. 32-84 that restricts Mayor's participation in Council of Mayors.
DISCUSSION:
In 1984, the City Council adopted Resolution No. 32-84 (attached)to limit the ability of the Mayor to
participate in the Council of Mayors. The policy stated that no representative of the City could vote on any
issue or matter without approval of the entire City Council.
The Council of Mayors no longer exists. Its successors,the Council of Cities and the Cities Selection
Committee, are primarily tasked with appointments to multi-agency boards and other agencies. As a matter of
law, the City's representative cannot be bound by Council direction at the Cities Selection Committee.
In addition, an abstention counts as an affirmative vote in many instances. Finally, appointment processes and
issue debates change during a meeting, and earlier direction given may have no application in such a dynamic
situation.
City experience has shown that the City's representative at these meetings does a good job of representing the
City's and the Council's interests. Therefore, it is proposed that Resolution No. 32-84 be repealed without any
replacement.
Attachment
Proposed Resolution
Resolution No. 32-84
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
REPEALING RESOLUTION NO. 32-84 (1984) REGARDING MAYOR'S
OBLIGATIONS AT COUNCIL OF MAYORS MEETINGS
WHEREAS, in May 1984, the City Council adopted Resolution No. 32-84; and
WHEREAS,the Council of Mayors no longer exists,and State law requires that the Mayor
be entitled to vote on the Cities Selection Committee without binding instruction from the Mayor's
Council; and
WHEREAS, the mayors of Burlingame have consistently consulted with their council
colleagues regarding candidates for multi-agency boards and committees and other issues,and have
represented the City's interests well on both the Council of Cities and the Cities Selection
Committee; and
WHEREAS, the City's representative at these meetings has to have the flexibility to
participate as nominations and votes change during an appointment process, and as issues are
debated and compromised; and
WHEREAS, Resolution No. 32-84 no longer appears useful nor legally binding,
NOW, THEREFORE, the City Council of the City of Burlingame does hereby resolve,
determine, and find as follows:
1. Resolution No. 32-84 is repealed.
MAYOR
I, DORIS MORTENSEN, City Clerk of the City of Burlingame do hereby certify that the
foregoing Resolution was introduced at a regular meeting of the City Council on the day of
, 2008, and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
CITY CLERK
C:\Files\RESO\CouncilMAYORappt.cnl.wpd
RESOLUTION NO, 32 -84
COUNCIL OF MAYOR'S VOTING POLICY
RESOLVED by the CITY COUNCIL of the CITY OF BURLINGAME
that:
WHEREAS, the Mayor of this City represents the views
of this Council and the City of Burlingame at the San Mateo
County Council of Mayors, and
WHEREAS, issues are raised from time to time at meetings
of the Council of Mayors which have not been the subject of prior
discussion by this Council or upon which this Council has not
expressed a position.
NOWT THEREFORE, it is hereby deblared to be the policy r
of this Council that the Mayor or any other representative of this
City to the San Mateo County Council of Mayors shall not vote for
or against any item or issue,other than procedural matters such
as approval of minutes,upon which this Council has not determined
or stated a position.
M or
I, JUDITH A. MA.LFATTI, City Clerk of the City of
Burlingame, do hereby certify that the foregoingf.gesoluf:ion was
introduced at a regular meeting of the City Council held on the
21st day of May ,1984, and was adopted thereafter
by the following vote:
AYES: COUNCILMEN: AMSTRUP, BARTON, PAGLIARO
NOES: COUNCILMEN: MANGINI, MARTIN
5/16/84 ABSENT: COUNCILMEN: NONE
.,z T
City Clerk P
CITY AGENDA 9f
ITEM#
BURLINGAME STAFF REPORT
MTG
DATE 2/19/2008
A,T[o+He 6�9
TO: Honorable Mavor and Council SUBMITTE
BY
DATE: February 9, 2008 APPROVED
BY— no
FROM: Larry E. Anderson, City Attorney
SUBJECT:
ADOPT RESOLUTION AMENDING POLICY ON ROTATION OF COUNCIL OFFICERS
RECOMMENDATION:
Adopt resolution amending the Council policy on rotation of Council officers so that rotation will occur at first
meeting in December in general municipal election years.
DISCUSSION:
The City Council adopted its policy on the rotation of its officers in Resolution No. 117-1999. Since then there
have been eight rotations of the positions of mayor and vice mayor, and the policy seems to have worked well.
However, the certification of results from general municipal elections is now taking longer, because the County
Clerk has to review so many absentee and provisional ballots. This means that the seating of new members on
the Council following a general election will usually be delayed until the first meeting of the Council in
December, or perhaps even later; the Council would then have to have two ceremonial meetings and the seating
of new members and the new mayor should occur at the same meeting, if possible.
Therefore, the proposed resolution would amend the rotation policy so that the rotation of officers would occur
at the first meeting in December following a general municipal election; when there is no general municipal
election, the rotation would continue to be held at the second meeting in November. By moving the rotation to
the first meeting in December it is likely that a second meeting in December will be required to conduct City
business.
The amended policy would not affect the current rotation list that the Council adopted in December.
Attachment
Proposed Resolution
i
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
AMENDING CITY COUNCIL POLICY ON ROTATION OF COUNCIL OFFICERS
WHEREAS, Section 36802 of the Government Code requires the City of Burlingame
have a Mayor and Vice Mayor; and
WHEREAS, by Council tradition the Council has rotated the office of Mayor and Vice
Mayor annually at the second meeting in November of each year; and
WHEREAS, Resolution No. 117-1999 was adopted to ensure an equitable rotation of
officers amongst all persons elected to the City Council, and has served the City well; and
WHEREAS, the Council rotation at the second meeting in November during an election
year no longer works well, because the County Clerk is usually unable to certify the results of the
election by that meeting date; and
WHEREAS, having the rotation set for the first meeting in December in an election year
would allow the rotation of officers to occur at the same meeting as the seating of the elected
councilmembers,
NOW,THEREFORE, be it RESOLVED and DETERMINED by the CITY
COUNCIL of THE CITY OF BURLINGAME that the following amended procedure shall
govern the appointment of Council officers:
1. Rotation of the office of Mayor and Vice Mayor shall occur annually as follows:
a. At the second City Council meeting in November of each year when there is no
November general election.
b. At the first City Council meeting in December of each year when there is a November
general election.
2. The Vice Mayor shall become Mayor if eligible and a new Vice Mayor shall be
appointed from the remainder of the councilmembers next in order of position on the rotation list
described below. If the Vice Mayor is ineligible, unable, or declines to serve as Mayor,then
Page 1 of 3
councilmembers next in order of position on the rotation list described below shall fill both the
offices of Mayor and Vice Mayor.
3. As changes in Council membership occur, the rotation list shall be updated as
follows:
A. The outgoing mayor shall be placed ahead of any councilmembers newly elected in the
November general election, if any, but below all continuing and re-elected council-members
B. A newly elected or appointed councilmember shall be placed at the bottom of the
rotation list upon taking office. If more than one councilmember is elected or appointed at the
same time, the newly elected or appointed councilmembers shall draw straws to determine their
position relative to each other at the bottom of the rotation list.
C. If a councilmember declines to serve as either mayor or vice mayor when it is that
councilmember's turn to serve, the declining councilmember shall be placed on the rotation list
ahead of any councilmembers newly elected in the November general election, if any, and below
all continuing and re-elected councilmembers. If however, more than one councilmember at the
same time declines to serve as either mayor or vice mayor when it is their turn to serve, the
declining councilmembers shall be placed in the same relative order to each other as before but
below all other councilmembers on the rotation list.
4. The same process for rotation of officers contained in this resolution shall be used if
the office of mayor or vice mayor becomes vacant at a time other than the second Council
meeting in November of each year. However, if the vacancy occurs because the mayor or vice
mayor is no longer able or willing to serve in that office, the outgoing officer shall be placed
below all other councilmembers on the rotation list.
5. For purposes of this resolution, "the November general election"refers to the City
general election that has occurred on the first Tuesday of November immediately preceding the
second Council meeting for that November.
Mayor
Page 2 of 3
I, Doris Mortensen, City Clerk of the City of Burlingame, do hereby certify that the
foregoing Resolution was introduced at a regular meeting of the City Council held on the
day of , 2008, and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
City Clerk
[C:\Fi les\RESO\cc-rotati on2008.res.wpd]
Page 3 of 3
OFf!4CITY AGENDA 9g
II]M91�MF
0 ITEM#STAFF REPORT TMAG.
DATE 2/19/2008
'$Ae
TO: Honorable Mayor and Council SUBMITTED ,(�
BY -/--- -------
DATE:
-----DATE: February 9, 2008 APPROVED
BY
FROM: Larry E. Anderson, City Attorney
SUBJECT:
ADOPT RESOLUTION AMENDING THE SPECIFICATION OF OFFICIAL FUNCTIONS
FOR WHICH REIMBURSEMENT OF COSTS OF ATTENDANCE BY CITY COUNCIL IS
AUTHORIZED
RECOMMENDATION:
Adopt resolution amending specification of official functions for which reimbursement of costs is authorized.
DISCUSSION:
Chapter 700 of 2005 California Statutes required the City Council to specify official functions for which
reimbursement to Councilmembers is allowed. No specification is required if the function is a 1) meeting of the
Council; 2) a meeting of an advisory body; or 3) a conference or organized educational activity that is open to
the public conforming to certain Brown Act limitations. In November 2005, the City Council adopted a list of
organizations that the Council identified as being integrally related to the City's interests.
Two of the organizations are no longer functioning—North County Council of Cities and Peninsula Policy
Partnership. Joint Venture: Silicon Valley should be added because it offers the City a number of opportunities
to share ideas and programs.
The proposed resolution makes these three changes.
Attachment
Proposed Resolution
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
AMENDING THE SPECIFICATION OF OFFICIAL FUNCTIONS FOR WHICH
REIMBURSEMENT OF COSTS OF ATTENDANCE IS AUTHORIZED
RESOLVED by the CITY COUNCIL of the CITY of BURLINGAME that:
WHEREAS,the City Council has adopted a Purchasing Manual specifying the procedures
and policies for reimbursement of expenses; and
WHEREAS, the Chapter 700 of the 2005 California Statutes requires the City Council to
specify what official functions are subject to reimbursement for attendance costs for
Councilmembers if a function does not fit into the three narrow categories identified by the
Legislature; and
WHEREAS,in November 2005,the City Council specified such functions,and now some
of those organizations have changed; and
WHEREAS,attendance at meetings and events of the following organizations are an integral
part of service as a Councilmember for the City in representing the City's interests and hearing and
learning about and sharing the far-reaching concerns of the community:
—Association of Bay Area Governments
—Burlingame Chamber of Commerce
—California Legislature
—Cities Selection Committee
—Council of Cities (Council of Mayors)
—Joint Venture: Silicon Valley
—League of California Cities, both Peninsula Division and State
— League of Women Voters (North San Mateo County and South San Mateo County
chapters)
Metropolitan Transportation Commission
—SAMCEDA
—San Mateo County Convention& Visitors Bureau
—San Mateo County Progress Seminar
WHEREAS, reimbursement of the costs of attendance at these events and meetings to
Councilmembers is appropriate and should be authorized,
NOW, THEREFORE, it is hereby resolved:
1. In addition to reimbursement for functions and activities specified in Chapter 700 of 2005
California Statutes,reimbursement for the costs of attendance by Councilmembers at meetings and
events of the following organizations is authorized:
1
—Association of Bay Area Governments
—Burlingame Chamber of Commerce
—California Legislature
—Cities Selection Committee
—Council of Cities(Council of Mayors)
—Joint Venture: Silicon Valley
—League of California Cities,both Peninsula Division and State
— League of Women Voters (North San Mateo County and South San Mateo County
chapters)
—Metropolitan Transportation Commission
— SAMCEDA
— San Mateo County Convention&Visitors Bureau
— San Mateo County Progress Seminar
Mayor
I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the
foregoing resolution was introduced at a regular meeting of the City Council held on the
day of , 2008, and adopted thereafter by the following vote:
AYES: COUNCILMEMBER:
NOES: COUNCILMEMBER:
ABSENT: COUNCILMEMBER:
City Clerk
2
$1,953,761.58
Ck. No. 30332-30676
Excludes Library checks 30293-30331
RECOMMENDED FOR PAYMENT APPROVED FOR PAYMENT
Payroll for January 2008
$2,686,807.27
Note:November had 3 pay periods
Ck. No. 170634- 170878
INCLUDES ELECTRONIC FUNDS TRANSFERS
PERS HEALTH
PERS RETIREMENT
FEDERAL 941 TAX
STATE DISABILITY TAX
STATE INCOME TAX
PERS&ICMA DEFERRED COMP
SECTION 125 DEDUCTION
3 VQ
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CL
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v
3
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S:\FIN EXCEL\MISCELLANEOUS\COUNCILCKS.XLS
0
CITY OF BURLINGAME
02-08-2008 W A R R A N T R E G I S T E R PAGE 12
FUND RECAP - 07-08
NAME FUND AMOUNT
GENERAL FUND 101 85 ,692.30
PAYROLL REVOLVING FUND 130 1 ,609. 10
CENTRAL COUNTY FIRE 201 12,974.31
CAPITAL IMPROVEMENTS FUND 320 12,911 . 79
WATER CAPITAL PROJECT FUND 326 3, 208. 70
WATER FUND 526 188,325 . 56
SEWER FUND 527 3,641 .63
SOLID WASTE FUND 528 6, 940.00
PARKING ENTERPRISE FUND 530 42 . 51
SELF INSURANCE FUND 618 11 , 534 .94
FACILITIES SERVICES FUND 619 24,847.62
EQUIPMENT SERVICES FUND 620 5 ,319.72
INFORMATION SERVICES FUND 621 5 , 263.49
OTHER LOCAL GRANTS/DONATIONS 730 1 ,951 .90
TRUST AND AGENCY FUND 731 1 ,554 .84
UTILITY REVOLVING FUND 896 896.30
TOTAL FOR APPROVAL $366, 714. 71
HONORABLE MAYOR AND CITY COUNCIL :
THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 12
INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 30677 THROUGH 30814 INCLUSIVE , TOTALING IN
THE AMOUNT OF $366, 714 . 71 , HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER
OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN
ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON .
RESPECTFULLY SUBMITTED,
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ./. . ./ . . .
FINANCE DIRECTOR DATE
APPROVED FOR PAYMENT
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ./- . ./. . .
COUNCIL DATE
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 11
02/08/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
30807 LYDIA R. NONNI 28181 35.00
MISCELLANEOUS 35.00 101 36330 000 1373
30808 CYNTHIA J. ROSS 28182 55.00
MISCELLANEOUS 55.00 101 36330 000 1373
30809 BREE MANNIX 28183 55.00
MISCELLANEOUS 55.00 101 36330 000 1373
30810 MR/MRS. PEREIRA 28184 35.00
MISCELLANEOUS 35.00 101 36330 000 1373
30811 KIMLOU STAHL 28185 35.00
MISCELLANEOUS 35.00 101 36330 000 1373
30812 MAIRIN MACALUSO 28186 100.00
MISCELLANEOUS 100.00 101 22593
30813 RICH NOLAND 28187 100.00
MISCELLANEOUS 100.00 101 22593
30814 YOKO TAKAHASHI 28188 100.00
MISCELLANEOUS 100.00 101 22593
TOTAL $366,714.71
CITY OF BURLINGAME
WARRANT REG I ST ER PAGE 10
02/08/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
30791 MARY NGAI 28164 134.00
MISCELLANEOUS 134.00 101 36330 000 1648
30792 DAVID FONG 28165 300.00
MISCELLANEOUS 300.00 101 22593
30793 RUTHY OCTAVIA 28166 369.00
MISCELLANEOUS 100.00 101 22593
MISCELLANEOUS 269.00 101 36330 000 1213
30794 KATHY LINDSTROM 28168 92.00
MISCELLANEOUS 92.00 101 36330 000 1644
30795 SPARTAN S.I.U. LLC 28169 1,320.83
CLAIMS ADJUSTING SERVICES 1,320.83 618 64520 225
30796 ZEMO'S PIZZA 28170 85.00
BUSINESS LICENSE REFUND 85.00 101 30700
30797 ALL INDUSTRIAL ELECTRIC SUPPLY 28171 6,597.09
PUMP EQUIPMENT REPAIR 6,597.09 101 66210 230
30798 NORM GILBERT 28172 300.00
DEPOSIT REFUNDS 300.00 101 22520
30799 DEAN ICARDI 28173 2,250.00
MISCELLANEOUS 2,250.00 101 22546
30800 NEELA PATEL 28174 154.00
MISCELLANEOUS 154.00 101 36330 000 1644
30801 LISA DIAMOND 28175 130.00
MISCELLANEOUS 130.00 101 36330 000 1644
30802 JOHANNE AUERBOCK 28176 130.00
MISCELLANEOUS 130.00 101 36330 000 1644
30803 CAROLE ALBERTS 28177 95.00
MISCELLANEOUS 95.00 101 36330 000 1646
30804 SOPHIA GUCCIONE 28178 110.00
MISCELLANEOUS 110.00 101 36330 000 1646
30805 LANE MAHONEY 28179 110.00
MISCELLANEOUS 110.00 101 36330 000 1646
30806 LEI LIU 28180 35.00
MISCELLANEOUS 35.00 101 36330 000 1373
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 9
02/08/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
30777 AT&T MOBILITY 27744 65.13
COMMUNICATIONS 65.13 101 65100 160
30778 AT&T MOBILITY 27760 896.30
UTILITY EXPENSE 896.30 896 20281
30779 ANGELA MATTER 27848 46.00
MISCELLANEOUS 46.00 101 36330 000 1646
30780 GEORGE ATKINSON 27901 500.00
MISCELLANEOUS 500.00 101 22593
30781 U.S. BANK CORPORATE PAYMENT SYST 27931 3,057.18
MISCELLANEOUS -37.06 201 23611
MISC. SUPPLIES 643.50 201 65200 111
SMALL TOOLS 645.57 201 65200 130
VEHICLE MAINT. 28.90 201 65200 202
FIRE APPARATUS MAINT. 9.31 201 65200 203
TRAVEL & MEETINGS 345.96 201 65200 250
TRAINING EXPENSE 1,421.00 201 65200 260
30782 CARDINAL RULES 28008 2,244.00
CONTRACTUAL SERVICES 2,244.00 101 68010 220 1781
30783 INTERSTATE TOWING 28053 340.00
POLICE INVESTIGATION EXPENSE 340.00 101 65100 292
30784 JON MICHAEL BECERRA 28070 329.00
CONTRACTUAL SERVICES 329.00 101 68010 220 1780
30785 KIMLEY-HORN AND ASSOC INC 28116 8,104.77
CONTRACTUAL SERVICES 8,104.77 320 81940 220
30786 LESLEY STOLZ 28159 70.00
MISCELLANEOUS 70.00 101 36330 000 1370
30787 JAMES FOX 28160 118.00
MISCELLANEOUS 118.00 101 36330 000 1644
30788 LARISA YAGOLNITSER 28161 80.00
MISCELLANEOUS 80.00 101 36330 000 1646
30789 MELINDA STERLING 28162 104.00
MISCELLANEOUS 104.00 101 36330 000 1641
30790 LINDA FIELD28163 88.00
MISCELLANEOUS 88.00 101 36330 000 1641
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 8
02/08/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hard Written Checks
30763 R.A. METAL PRODUCTS, INC 26527 673.32
MISC. SUPPLIES 673.32 526 69020 120
30764 TINA CHENG 26785 350.00
MISCELLANEOUS 350.00 101 22525
30765 JENNIFER S. AMDURSKY 26794 95.00
MISCELLANEOUS 95.00 101 36330 000 1646
30766 SKYLINE BUSINESS PRODUCTS 26825 836.90
OFFICE EXPENSE 99.90 101 64350 110
OFFICE EXPENSE 48.58 101 64100 110
OFFICE EXPENSE 38.34 101 64150 110
OFFICE EXPENSE 10.99 101 64420 110
OFFICE EXPENSE 538.46 526 69020 110
OFFICE EXPENSE 100.63 527 66520 110
30767 MARGHERITA SOULE 26841 31.00
MISCELLANEOUS 31.00 101 36330 000 1890
30768 GRACIA BOVIS 26989 94.00
MISCELLANEOUS 94.00 101 36330 000 1646
30769 RICOH AMERICAS CORPORATION 27326 12.45
MISC. SUPPLIES 12.45 621 64450 120
30770 PRECISE PRODUCTIONS 27443 550.00
CONTRACTUAL SERVICES 550.00 730 69533 220
30771 JUDY LOPEZ 27540 190.00
MISCELLANEOUS 190.00 101 36330 000 1646
30772 SANDRA & DIRK BAUMANN 27634 252.00
MISCELLANEOUS 252.00 101 36330 000 1372
30773 AT&T MOBILITY 27714 66.40
COMMUNICATIONS 66.40 101 64150 160
30774 AT&T MOBILITY 27717 286.83
COMMUNICATIONS 286.83 101 66100 160
30775 AT&T MOBILITY 27722 42.51
COMMUNICATIONS 42.51 530 65400 160
30776 AT&T MOBILITY 27725 109.26
COMMUNICATIONS 109.26 201 65200 160
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 7
02/08/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
30748 COMPUCOM 24467 4,798.15
CITY HALL MAINTENANCE 4,798.15 621 64450 200
30749 STANDARD INSURANCE CO. RB 24525 875.74
MISCELLANEOUS 875.74 130 20025
30750 TEAMSTERS UNION LOCAL 856 24528 320.60
MISCELLANEOUS 320.60 130 21092
30751 BRYAN ROSENBERG 24631 188.00
CONTRACTUAL SERVICES 188.00 101 68010 220 1780
30752 FIX AIR 24841 212.06
MISC. SUPPLIES 212.06 619 64460 120 5150
30753 DORIS MORTENSEN 24871 56.79.
OFFICE EXPENSE 56.79 101 64100 110
30754 RONALD HUNT 25001 210.00
EMPLOYEE BENEFITS 210.00 130 20060
30755 DALE ROYAL 25082 202.76
EMPLOYEE BENEFITS 202.76 130 20060
30756 HEWLETT PACKARD CO. 25180 1,639.98
MISCELLANEOUS 1,639.98 101 22515
30757 OFFICE DEPOT 25224 716.57
OFFICE EXPENSE 479.62 101 65100 110
COMMUNICATIONS 51.94 101 65100 160
CONTRACTUAL SERVICES 185.01 101 65150 220
30758 TES 25256 787.81
SUPPLIES 787.81 620 15000
30759 VALERIE BRUNICARDI 25586 70.00
MISCELLANEOUS. . 70.00 101 36330 000 1370
30760 GREEN AGAIN LANDSCAPING 25823 300.00
DEPOSIT REFUNDS 300.00 101 22520
30761 VISION INTERNET PROVIDERS INC 26294 200.00
CITY HALL MAINTENANCE 200.00 621 64450 220
30762 ROZ LYANG 26315 47.00
MISCELLANEOUS 47.00 101 36330 000 1644
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 6
02/08/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
*� Denotes Hand Written Checks
30739 KEITH MARTIN 23788 77.21
MISC. SUPPLIES 6.53 101 66210 120
TRAVEL & MEETINGS 20.00 101 66210 250
MISC. SUPPLIES 19.18 526 69020 120
MISC. SUPPLIES 27.50 619 64460 120
TRAVEL & MEETINGS 4.00 620 66700 250
30740 DLT SOLUTION, INC 23873 3,208.70
MISC. SUPPLIES 3,208.70 326 75170 120
30741 DEPARTMENT OF JUSTICE 23905 1,302.00
MISCELLANEOUS 1,302.00 101 23620
30742 UNIVERSAL BUILDING SERVICES 23941 17,427.12
MISC. SUPPLIES 109.93 101 68010 120 1114
CONTRACTUAL SERVICES 902.00 619 64460 220 5190
CONTRACTUAL SERVICES 28.19 619 64460 220 5110
CONTRACTUAL SERVICES 2,892.00 619 64460 220 5240
CONTRACTUAL SERVICES 4,101.00 619 64460 220 5180
CONTRACTUAL SERVICES 2,246.00 619 64460 220 5130
CONTRACTUAL SERVICES 989.00 619 64460 220 5210
CONTRACTUAL SERVICES 2,140.00 619 64460 220 5110
CONTRACTUAL SERVICES 480.00 619 64460 220 5121
CONTRACTUAL SERVICES 2,873.00 619 64460 220 5120
CONTRACTUAL SERVICES 150.00 619 64460 220 5230
CONTRACTUAL SERVICES 516.00 619 64460 220 5170
30743 NE%TEL COMMUNICATIONS 23946 283.13
COMMUNICATIONS 283.13 101 68020 160 2300
30744 KUMUDINI MURTHY 24210 739.50
CONTRACTUAL SERVICES 739.50 101 68010 220 1660
30745 NOR CAL MOVING SERVICE 24243 2,576.69
MISCELLAR12OUS 2,576.69 619 64460 804 5240
30746 A&G SERVICES 24400 3,900.00
PROFESSIONAL & SPECIALIZED S 3,900.00 320 81760 210
30747 HOME DEPOT CREDIT SERVICES 24466 86.31
MISC. SUPPLIES 86.31 619 64460 120
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 5
02/08/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
*' Denotes Hand Written Checks
30725 THYSSENKRUPP ELEVATOR-042 21240 264.81
CONTRACTUAL SERVICES 264.81 619 64460 220 5120
30726 SPARTAN TOOL LLC 21329 327.97
MISC. SUPPLIES 327.97 527 66520 120
30727 ADI 21362 443.79
MISC. SUPPLIES 146.10 619 64460 120
MISC. SUPPLIES 297.69 619 64460 120 5271
30728 THE BANK OF NEW YORK 21439 1,500.00
MISCELLANEOUS 1,500.00 101 32100
30729 CDW GOVERNMENT, INC. 21482 36.82
OFFICE EXPENSE 36.82 621 64450 110
30730 IMSA CERTIFICATION 21579 420.00
TRAINING EXPENSE 420.00 101 66210 260
30731 DEPARTMENT OF CONSUMER AFFAIRS 22082 125.00
DUES & SUBSCRIPTIONS 125.00 101 66100 240
30732 NFPA 22780 323.40
MISC. SUPPLIES 323.40 201 65200 120
30733 SAN MATEO DAILY JOURNAL 22804 720.00
MISC. SUPPLIES 720.00 101 66100 120
30734 REPUBLIC ELECTRIC 23382 520.00
CONTRACTUAL SERVICES 520.00 101 66100 220
30735 RECALL- TOTAL INFORMATION MGMT 23411 228.17
MISCELLANEOUS 228.17 101 22518
30736 AT&T - - 23661 41.07
COMMUNICATIONS 41.07 621 64450 160
30737 SCS FIELD SERVICES 23727 6,940.00
PROFESSIONAL & SPECIALIZED S 6,940.00 528 66600 210
30738 AT&T/MCI 23728 650.39
COMMUNICATIONS 574.21 101 67500 160
COMMUNICATIONS 20.64 101 64250 160
MISCELLANEOUS 55.54 101 68020 192 2200
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 4
02/08/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
*� Denotes Hand Written Checks
30710 ARROWHEAD MOUNTAIN SPRING WATER 19330 42.13
MISC. SUPPLIES 42.13 620 66700 120
30711 CREATIVE INTERCONNECT 19768 228.36
CONTRACTUAL SERVICES 228.36 201 65200 220
30712 AMERICAN SOCIETY OF CIVIL ENGINE 19821 245.00
DUES &- SUBSCRIPTIONS 245.00 101 66100 240
30713 SIMPLEX GRINNELL 20315 625.13
PROFESSIONAL & SPECIALIZED S 625.13 619 64460 210 5120
30714 STATE OF CALIFORNIA 20394 125.00
DUES & SUBSCRIPTIONS 125.00 101 66100 240
30715 DAPPER TIRE CO., INC. 20464 189.91
SUPPLIES 189.91 620 15000
30716 FRANKLIN OFFICE SUPPLIES 20523 159.79
OFFICE EXPENSE 159.79 101 64420 110
30717 AN-WIL BAG CO. 20559 1,104.15
MISC. SUPPLIES 1,104.15 101 66210 120
30718 BURLINGAME LIB. FOUNDATION 20561 982.09
MISCELLANEOUS 982.09 731 22551
30719 LARRY ANDERSON 20716 250.00
MISCELLANEOUS 250.00 101 64350 031 -
30720 SPRINT PCS 20724 1,231.92
CONTRACTUAL SERVICES 799.84 101 65100 220
MISCELLANEOUS 432.08 731 22554
30721 PHYLLIS E. EVERSON 20833 921.85
MISC. SUPPLIES 921.85 730 69585 120
30722 QUICK MIX CONCRETE 21140 2,332.53
MISC. SUPPLIES 1,807.96 101 66210 120
SIDEWALK REPAIR EXPENSE 524.57 101 66210 219
30723 ESA ENVIRONMENTAL SCIENCE ASSOC 21160 5,258.43
DEPOSIT REFUND 5,258.43 101 22590
30724 CEB 21210 132.90
MISC. SUPPLIES 132.90 101 64350 120
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 3
02/08/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
30698 CHIEF DON DONNELL 11568 2,870.98
MISCELLANEOUS 196.00 201 35230 000 7120
OFFICE EXPENSE 150.40 201 65200 110
MISC. SUPPLIES 102.13 201 65200 120
SMALL TOOLS 28.56 201 65200 130
GAS, OIL & GREASE 10.00 201 65200 201
DUES & SUBSCRIPTIONS 411.00 201 65200 240
TRAVEL & MEETINGS 440.00 201 65200 250
TRAINING EXPENSE 1,343.24 201 65200 260
MISC. SUPPLIES 48.98 730 69585 120
MISCELLANEOUS 140.67 731 22554
30699 WECO INDUSTRIES, INC. 11640 3,213.03
MISCELLANEOUS 3,213.03 527 66520 400
30700 ROYAL WHOLESALE ELECTRIC 14855 375.96
MISC. SUPPLIES 375.96 619 64460 120 5240
30701 PARKIN SECURITY CONSULTANTS 15250 113.00
PERSONNEL EXAMINATIONS 113.00 101 64420 121
30702 MCDONOUGH, HOLLAND & ALLEN 16148 513.26
PROFESSIONAL & SPECIALIZED S 513.26 618 64520 210
30703 TOOLS EXPRESS 18027 595.77
TRAINING EXPENSE - 595.77 101 68020 260 2300
30704 DEESIGNS 18388 2,477.70
MISC. SUPPLIES 2,477.70 526 69020 120
30705 MILLS-PENINSULA HEALTH SERVICES 18546 644.80
PROFESSIONAL & SPECIALIZED S 644.80 101 64420 210
30706 BAY ALARM 18854 1,086.78
PROFESSIONAL & SPECIALIZED S 405.00 619 64460 210 5180
PROFESSIONAL & SPECIALIZED S 183.78 619 64460 210 5210
PROFESSIONAL & SPECIALIZED S 498.00 619 64460 210 5110
30707 NATIONAL SIGNAL INC 18865 975.40
MISC. SUPPLIES 975.40 619 64460 120
30708 PREFERRED ALLIANCE 19025 255.20
PERSONNEL EXAMINATIONS 255.20 101 64420 121
30709 PRIORITY 1 19239 4,245.87
CAPITAL EQUIPMENT 4,245.87 620 66700 800
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 2
02/08/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
30689 BURLINGAME REC. DEPT./PETTY CASH 03910 2,186.32
MISC. SUPPLIES 14.22 101 68010 120 1789
MISC. SUPPLIES 100.00 101 68010 120 1100
MISC. SUPPLIES 97.40 101 68010 120 1370
MISC. SUPPLIES 4.00 101 68020 120 2200
MISC. SUPPLIES 68.45 101 68020 120 2100
CONTRACTUAL SERVICES 150.00 101 68010 220 1645
CONTRACTUAL SERVICES 60.00 101 68010 220 1331
CONTRACTUAL SERVICES 192.00 101 68010 220 1644
CONTRACTUAL SERVICES 1,003.03 101 68010 220 1349
TRAVEL & MEETINGS 66.15 101 68010 250 1101
MISC. SUPPLIES 141.07 730 69593 120 6014
MISC. SUPPLIES 290.00 730 69593 120 6060
30690 WEST GROUP PAYMENT CTR. 03964 84.65
MISC. SUPPLIES 84.65 101 64350 120
30691 ROTO ROOTER 09063 626.00
PROFESSIONAL & SPECIALIZED S 626.00 619 64460 210 5120
30692 CITY OF MILLBRAE 09234 3,152.82
PROFESSIONAL & SPECIALIZED S 3,152.82 101 64350 210
30693 LIFE ASSIST 09392 203.19
SUPPLIES 203.19 201 65200 112
30694 ABAG - LIABILITY 09518 6,308.35
PROFESSIONAL & SPECIALIZED S 6,308.35 618 64520 210
30695 BERNARD EDWARDS 09548 1,012.50
CONTRACTUAL SERVICES 1,012.50 101 68010 220 1762
30696 TELECOMMUNICATIONS ENGINEERING A 10101 907.02
MISCELLANEOUS 907.02 320 82010 400
30697 IDEAL RESTORATIVE DRYING, INC. 11352 3,392.50
MISCELLANEOUS 3,392.50 618 64520 604
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 1
02/08/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
*� Denotes Hand Written Checks
30677 WHITE CAP 01250 125.58
SMALL TOOLS 125.58 101 66210 130
30678 BURLINGAME CHAMBER OF COMMERCE 01637 2,514.92
CONTRACTUAL SERVICES 2,514.92 101 64560 220
30679 BURLINGAME STATIONERS 01676 28.25
OFFICE EXPENSE 11 . 10 101 64200 110
OFFICE EXPENSE 17.15 101 68020 110 2200
30680 ANASTASIA COLE 01945 2,156.25
CONTRACTUAL SERVICES 2,156.25 101 68010 220 1644
30681 L. N. CURTIS & SONS 02027 6,371 .59
MISCELLANEOUS 3,658.85 201 65200 144
FIRE APPARATUS MAINT. 2,712.74 201 65200 203
30682 D & M TOWING, INC. 02029 50.00
EQUIPMENT MAINT. 50.00 620 66700 200
30683 P. G. & E. 03054 18,859.81
GAS & ELECTRIC 18,859.81 101 66100 170
30684 MARGARET PRENDERGAST 03179 1 ,250.25
CONTRACTUAL SERVICES 1 ,250.25 101 68010 220 1641
30685 R & S ERECTION OF 03234 230.00
PROFESSIONAL & SPECIALIZED S 230.00 619 64460 210 5150
30686 SAN FRANCISCO WATER DEPT. 03353 184,616.90
WATER PURCHASES 184,616.90 526 69020 171
30687 CITY OF SAN MATEO 03366 16, 139.36
CONTRACTUAL SERVICES 16,139.36 101 66100 220
30688 U S POSTAL SERVICE 03821 175.00
OFFICE EXPENSE 175.00 621 64450 110
1
I
CITY OF BURLINGAME
01-31-2008 W A R R A N T R E G I S T E R PAGE 10
FUND RECAP - 07-08
NAME FUND AMOUNT
GENERAL FUND 101 34,070.36
PAYROLL REVOLVING FUND 130 10,545.56
CENTRAL COUNTY FIRE 201 16,646.21
CAPITAL IMPROVEMENTS FUND 320 27,033.80
WATER CAPITAL PROJECT FUND 326 29,417.31
SEWER CAPITAL PROJECT FUND 327 490.00
WATER FUND 526 22,538.37
SEWER FUND 527 11,888.32
PARKING ENTERPRISE FUND 530 1,559.58
SELF INSURANCE FUND 618 10,843.00
FACILITIES SERVICES FUND 619 10,434.36
EQUIPMENT SERVICES FUND 620 32,106.02
INFORMATION SERVICES FUND 621 1,702.04
OTHER LOCAL GRANTS/DONATIONS 730 13,509.82
TRUST AND AGENCY FUND 731 5,662.39
PUBLIC TV ACCESS FUND 738 18,421.51
UTILITY REVOLVING FUND 896 54,985.99
TOTAL FOR APPROVAL $301,854.64
300 > Vo 1 11.E�,-� a
lot2��y VO I 11104-
3So') Vo 1 D -Lo so -110w
1{-t-> vo I o VI I riy 2-101,
HONORABLE MAYOR AND CITY COUNCIL: �'�1.•c.�' VO 1 V 3JlO►-Y p
THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 TH '��u v�
INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 30570 THROUGH 30676 INCLUSIVE,TOTALING IN
THE AMOUNT OF $301,854.64, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER
OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN
ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON.
RESPECTFULLY SUBMITTED,
.................................... .../.../...
FINANCE DIRECTOR DATE
APPROVED FOR PAYMENT
.................................... .../.../...
COUNCIL DATE
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 9
01/31/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
30663 A+ SPANISH ACADEMY 27960 1,337.10
CONTRACTUAL SERVICES 1,337.10 101 68010 220 1349
30664 PRINCIPAL DECISION SYSTEMS INT'L 27968 3,279.50
CONTRACTUAL SERVICES 3,279.50 201 65200 220
30665 EDMOND OTIS AND ASSOCIATES INC 28101 1,264.79
TRAINING EXPENSE 364.79 101 67500 260
TRAINING EXPENSE 900.00 101 64420 262
30666 AQUA TECH COMPANY 28121 11,150.00
MISC. SUPPLIES 11,150.00 526 69020 120
30667 CINTAS FIRE PROTECTION 28124 626.18
PROFESSIONAL & SPECIALIZED S 626.18 619 64460 210 5130
30668 TELADATA 28130 7,500.00
CONTRACTUAL SERVICES 7,500.00 320 80250 220
30669 GE ENERGY 28150 2,050.00
PUMP EQUIPMENT REPAIR 2,050.00 526 69020 230
30670 MARGARTIA AUSTRIA 28151 2,000.00
MISC. SUPPLIES 2,000.00 730 69533 120
30671 CHRISTOPHER CADWALLADER 28152 850.00
PROFESSIONAL & SPECIALIZED S 850.00 730 69593 210 6014
30672 NORTHRUP GRUMMAN 28154 400.00
OFFICE EXPENSE 400.00 201 65500 110
30673 ROSALIE GEVERTZ 28155 315.00
MISCELLANEOUS 315.00 101 37010
30674 ERIK LEE MCNALLY-REIMERS 28156 380.00
MISC. SUPPLIES 380.00 730 69593 120 6014
30675 CHRIS FUNK 28157 210.00
CONTRACTUAL SERVICES 210.00 101 68010 220 1789
30676 ASSOCIATED STUDENTS OF BURLINGAM 28158 500.00
MISC. SUPPLIES 500.00 730 69533 120
TOTAL $301,854.64
1 1
iISC. SUPPLIES 923.08 530 65400
TRAINING EXPENSE 350.00 619 64460 260
EQUIPMENT MAINT. 107.17 620 66700 200
PROFESSIONAL & SPECIALIZED S 338.00 620 66700 210
TRAINING EXPENSE 567.00 620 66700 260
MISC. SUPPLIES 190.21 730 69533 120
MISC. SUPPLIES 173.42 730 69583 120
MISC. SUPPLIES 519.01 730 69574 120
MISC. SUPPLIES 473.27 730 69533 120
MISCELLANEOUS 2,419.96 731 22558
MISC. SUPPLIES 11.89 738 64580 120
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 8
01/31/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
wDenotes Hand Written Checks
30662 U.S. BANK CORPORATE PAYMENT SYST 27931 19,443.86
OFFICE EXPENSE 906.15 101 65150 110
OFFICE EXPENSE 54.11 101 65100 110
OFFICE EXPENSE 52.69 101 64250 110
OFFICE EXPENSE 16.44 101 64420 110
OFFICE EXPENSE 206.19 101 67500 110
MISC. SUPPLIES 30.45 101 68010 120 1520
MISC.*;SUPPLIES 306.66 101 68010 120 1330
MISC. SUPPLIES 156.05 101 68010 120 1780
MISC.`'SUPPLIES 160.11 101 68010 120 1787
MISC. SUPPLIES 109.41 101 68010 120 1370
MISC. SUPPLIES 89.53 101 67500 120
MISC. SUPPLIES 118.05 101 68010 120 1101
MISC. SUPPLIES 65.60 101 68010 120 1520
MISC. SUPPLIES 125.95 101 68020 120 2300
MISC. SUPPLIES 222.47 101 65150 120
MISC. SUPPLIES 347.18 101 68010 120 1521
MISC. SUPPLIES 21.07 101 68010 120 1114
MISC. SUPPLIES 222.47 101 65100 120
MISC. SUPPLIES 705.01 101 68010 120 1370
MISC. SUPPLIES 963.59 101 67500 120
MISC. SUPPLIES 36.00 101 69100 120
MISC. SUPPLIES 609.50 101 68010 120 1422
MISC. SUPPLIES 198.14 101 65300 120
MISC. SUPPLIES 141.77 101 69537 120
MISC. SUPPLIES 34.85 101 64150 120
MISC. SUPPLIES 657.47 101 64100 120
MISC. SUPPLIES 235.27 101 68010 120 1370
MISC. SUPPLIES 141.89 101 69537 120
MISC. SUPPLIES 815.34 101 68010 120 1101
LIBRARY--BOOKS AND IMPS 39.14 101 67500 129
CONTRACTUAL SERVICES 339.91 101 68010 220 1349
MISCELLANEOUS 138.43 101 67500 235
DUES&SUBSCRIPTIONS 19.95 101 64420 240
DUES&SUBSCRIPTIONS 458.00 101 67500 240
TRAVEE&MEETINGS 21.00 101 64250 250
TRAVEL&MEETINGS 55.05 101 64400 250
TRAVEL'&MEETINGS 1,576.46 101 64250 250
TRAVEL:&MEETINGS 149.00 101 68010 250
TRAVEL&MEETINGS 75.00 101 66100 250
TRAVEL&MEETINGS 204.60 101 65150 250
TRAVEL'&MEETINGS 204.60 101 65100 250
TRAVEL&MEETINGS 35.55 101 64100 250
TRAVEL&MEETINGS 164.56 101 64150 250
TRAINING EXPENSE 119.95 101 65150 260
TRAINING EXPENSE 160.07 101 68020 260 2200
TRAINING EXPENSE 119.95 101 65100 260
MISC. SUPPLIES 37.54 320 80430 120
TRAINING EXPENSE 350.00 526 69020 260
MISC. SUPPLIES 214.97 527 66520 120
SMALL TOOLS 48.71 527 66520 130
DUES&SUBSCRIPTIONS 1,089.00 527 66520 240
c � c
)
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 7
01/31/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
* Denotes Hand Written Checks
30656 AT&T MOBILITY 27724 731 .34
COMMUNICATIONS 731 .34 201 65200 160
30657 KEVIN CLEMO 27728 600.00
CONTRACTUAL SERVICES 600.00 101 68010 220 1781
30658 AT&T MOBILITY 27763 118.54
COMMUNICATIONS 118.54 201 65200 160
30659 PRE PAID LEGAL SERVICES INC 27801 119.55
MISCELLANEOUS 119.55 130 21019
30660 UNIVERSITY ENTERPRISES INC 27804 102.55
TRAINING EXPENSE 102.55 526 69020 260
30661 VMI INC 27929 18,409.62
MISCELLANEOUS 18,409.62 738 64580 400
4•
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 6
01/31/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
30641 SSFFD CTC 25376 980.00
MISCELLANEOUS 980.00 731 22554
30642 WELLS FARGO FINANCIAL LEASING 25820 153.22
RENTS & LEASES 153.22 526 69020 180
30643 HASLER FINANCIAL SERVICES, LLC 25852 512.46
CITY HALL MAINTENANCE 512.46 621 64450 200
30644 IMPACT SCIENCES 26099 1,317.85
PROFESSIONAL & SPECIALIZED S 1,317.85 101 64400 210
30645 YVONNE DE LOS REYES 26320 300.00
DEPOSIT REFUNDS 300.00 101 22520
30646 NATIONAL IMPRINT CORP 26505 570.05
MISCELLANEOUS -42.33 730 23611
MISC. SUPPLIES 612.38 730 69574 120
30647 SKYLINE BUSINESS PRODUCTS 26825 1,215.09
OFFICE EXPENSE 592.08 101 65300 110
OFFICE EXPENSE 12.03 526 69020 110
OFFICE EXPENSE 118.46 527 66520 110
OFFICE EXPENSE 492.52 619 64460 110
30648 NOR-CAL INDUSTRIAL FLOORS 26913 2,576.69
MISCELLANEOUS 21576.69 619 64460 804 5240
30649 AT&T LONG DISTANCE 26977 97.42
UTILITY EXPENSE 97.42 896 20281
30650 ECMS INC 27389 66.15
MISCELLANEOUS 66.15 201 65200 144
30651 SAN MATEO UNION HSD 27482 1,375.00
MISC. SUPPLIES 1,375.00 730 69593 120 6014
30652 MICHAEL DEMENT 27509 470.00
MISC. SUPPLIES 470.00 730 69593 120 6014
30653 RUBINA MIRZA 27610 207.35
PROFESSIONAL & SPECIALIZED S 207.35 101 64420 210
30654 AT&T MOBILITY 27713 50.40
COMMUNICATIONS 50.40 101 64250 160
30655 AT&T MOBILITY 27716 32.66
COMMUNICATIONS 32.66 101 64100 160
( E
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 5
01/31/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
*� Denotes Hand Written Checks
30626 FASTLANE TEK INC. 24304 4,000.00
MISCELLANEOUS EXPENSE 4,000.00 526 69020 290
30627 OMEGA ENGRAVING 24337 47.00
OFFICE EXPENSE 47.00 101 64100 110
30628 CENTRAL COUNTY FIREFIGHTERS FUND 24518 4,370.00
MISCELLANEOUS 4,370.00 130 20016
30629 CENTRAL COUNTY FIREFIGHTERS FUND 24519 78.00
UNION DUES 78.00 130 21080
30630 BURLINGAME POLICE ADMINISTRATION 24520 180.00
MISCELLANEOUS 180.00 130 20024
30631 BURLINGAME POLICE OFFICERS ASSN 24521 660.00
MISCELLANEOUS 660.00 130 20024
30632 C.L.E.A. 24523 585.00
MISCELLANEOUS 585.00 130 20026
30633 TEAMSTERS#856 24526 504.00
UNION DUES 504.00 130 21091
30634 KENNEDY/JENKS CONSULTANTS 24570 5,612.53
PROFESSIONAL 8 SPECIALIZED S 5,470.03 326 82040 210
PROFESSIONAL 8 SPECIALIZED S 142.50 326 81470 210
30635 AETNA 24760 4,049.01
EMPLOYEE BENEFITS 4,049.01 130 20022
30636 DORIS MORTENSEN 24871 204.92
OFFICE EXPENSE 204.92 101 64100 110
30637 NEOPOST 24987 245.73
OFFICE EXPENSE 245.73 621 64450 110
30638 A2Z BUSINESS SYSTEMS 25020 72.45
OFFICE EXPENSE 72.45 527 66520 110
30639 GINA BALDRIDGE 25092 550.00
MISC. SUPPLIES 550.00 730 69583 120
30640 OFFICE DEPOT 25224 209.25
OFFICE EXPENSE 127.54 201 65200 110
MISC. SUPPLIES 81.71 201 65200 111
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 4
01/31/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
... Denotes Hand Written Checks
30612 ATHENS ADMINISTRATORS 22851 10,843.00
CLAIMS ADJUSTING SERVICES 10,843.00 618 64520 225
30613 PENINSULA UNIFORM & EQUIPMENT 22899 242.44
MISCELLANEOUS 242.44 201 65200 144
30614 CYBERNET CONSULTING, INC. 23234 5,512.50
PROFESSIONAL & SPECIALIZED S 5,512.50 326 80910 210
30615 OFFICE MAX 23306 1,151.63
OFFICE EXPENSE 57.99 101 64250 110
OFFICE EXPENSE 382.75 101 68010 110 1101
OFFICE EXPENSE 484.77 101 66100 110
OFFICE EXPENSE 226.12 621 64450 110
30616 DATASAFE 23410 192.59 -
OFFICE EXPENSE 4.90 101 64420 110
MISC. SUPPLIES 64.60 101 64400 120
MISC. SUPPLIES 68.87 101 64350 120
BANKING SERVICE FEES 54.22 101 64250 120
30617 ERLER AND KALINOWSKI,INC. 23531 18,292.28
PROFESSIONAL & SPECIALIZED S 18,292.28 326 81970 210
30618 GWENDOLYN BOGER 23703 5,320.00
CONTRACTUAL SERVICES 5,320.00 101 68010 220 1331
30619 AT&T/MCI 23728 9,615.60
UTILITY EXPENSE 9,615.60 896 20281
30620 DEPARTMENT OF JUSTICE 23905 96.00
PROFESSIONAL & SPECIALIZED S 96.00 101 64420 210
30621 UNIVERSAL BUILDING SERVICES 23941 43.29
CONTRACTUAL SERVICES 43.29 619 64460 220 5110
30622 SOUTH SAN FRANCISCO TIRE SERVICE 23950 1,520.69
SUPPLIES 1,520.69 620 15000
30623 MATRIX CONSULTING GROUP 24147 9,221.00
CONTRACTUAL SERVICES 9,221.00 201 65200 220
30624 CHRISTINE GRANUCCI 24197 1,650.00
PROFESSIONAL & SPECIALIZED S 1,650.00 101 64420 210
30625 J&L CONSTRUCTION,INC. 24256 930.93
PROFESSIONAL & SPECIALIZED S 930.93 619 64460 210 5180
C 5 C C
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 3
01/31/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
30597 WILSEY & HAM 19397 6,251.26
PROFESSIONAL & SPECIALIZED S 6,251.26 320 81920 210
30598 DON DORNELL 19617 601.86
MISC. SUPPLIES 601.86 730 69585 120
30599 MCCUNE AUDIO/VISUAL/VIDEO 19621 1,947.00
MISC. SUPPLIES 1,947.00 730 69547 120
30600 DEPARTMENT OF INDUSTRIAL 19879 105.00
PROFESSIONAL & SPECIALIZED S 105.00 619 64460 210 5230
30601 PENINSULA CORRIDOR JOINT 20060 4,204.00
RENTS & LEASES 2,102.00 526 69020 180
RENTS & LEASES 2,102.00 527 66520 180
30602 AFFINITEL COMMUNICATIONS 20246 717.73
COMMUNICATIONS 717.73 621 64450 160
30603 DAPPER TIRE CO., INC. 20464 1,323.88
SUPPLIES 1,323.88 620 15000
30604 EIP ASSOCIATES 20526 636.50
PROFESSIONAL & SPECIALIZED S 636.50 530 65400 210
30605 QUICK MIX CONCRETE 21140 568.94
SIDEWALK REPAIR EXPENSE 568.94 101 66210 219
30606 CDW GOVERNMENT, INC. 21482 35.85
OFFICE EXPENSE 35.85 101 64250 110
30607 DU-ALL SAFETY 21613 1,900.00
PROFESSIONAL & SPECIALIZED S 1,550.00 101 64420 210
TRAINING EXPENSE 350.00 101 66210 260
30608 TOWNE FORD SALES, INC. 22146 56.48
SUPPLIES 56.48 620 15000
30609 ROBERTS AND BRUNE 22178 1,340.78
MISC. SUPPLIES 1,340.78 526 69020 120
30610 CSG CONSULTANTS 22465 870.00
MISCELLANEOUS 870.00 619 64460 804
30611 HOLDEN DANIELS 22687 495.00
TRAINING EXPENSE 495.00 201 65200 260
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 2
01/31/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
30584 AUGUST SUPPLY, INC 10256 1 , 183.14
MISC. SUPPLIES 1 ,183. 14 201 65200 111
30585 STATE BOARD OF EQUALIZATION 11707 605.00
OFFICE EXPENSE 49.00 101 67500 110
MISC. SUPPLIES 234.00 101 67500 120
LIBRARY--RECORDS AND CASSETT 230.00 101 67500 125
LIBRARY--BOOKS AND MAPS 82.00 101 67500 129
BLDG. & GROUNDS MAINT. 4.00 101 67500 190
MISCELLANEOUS 6.00 101 67500 235
30586 BURLINGAME POLICE DEPT 13720 626.66
POLICE--SUPPLIES 51 .83 101 65100 126
COMMUNICATIONS 45.95 101 65100 160
EQUIPMENT MAINT. 165.89 101 65100 200
TRAINING EXPENSE 362.99 101 65100 260
30587 AIR EXCHANGE, INC 15625 529.11
PROFESSIONAL & SPECIALIZED S 529. 11 619 64460 210 5160
30588 DAILY JOURNAL CORP. 15626 42.50
PUBLICATIONS & ADVERTISING 42.50 101 64200 150
30589 VALLEY OIL CO. 15764 2,275.14
SUPPLIES 2,275. 14 620 15000
30590 SYDNEY MALKOO 16347 33.55
SMALL TOOLS 33.55 620 66700 130
30591 LINDA HOECK 16390 803.00
CONTRACTUAL SERVICES 803.00 101 68010 220 1349
30592 ICMA MEMBERSHIP RENEWALS 18050 150.00
DUES & SUBSCRIPTIONS 150.00 101 68020 240 2100
30593 VALLEY CREST TREE COMPANY 18713 2,910.00
MISC. SUPPLIES 2,910.00 730 69547 120
30594 BAY ALARM 18854 150.00
CONTRACTUAL SERVICES 150.00 619 64460 220 5130
30595 ACCESS UNIFORMS & EMBROIDERY 18990 338.29
TRAINING EXPENSE 338.29 201 65200 260
30596 ARROWHEAD MOUNTAIN SPRING WATER 19330 91 .30
BANKING SERVICE FEES 91 .30 101 64250 120
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 1
01/31/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
30570 WHITE CAP 01250 1,997.29
SMALL TOOLS 1,277.79 526 69020 130
PUMP EQUIPMENT REPAIR 719.50 527 66520 230
30571 L. N. CURTIS & SONS 02027 2,623.99
MISCELLANEOUS 361.56 201 65200 144
MISCELLANEOUS 2,262.43 731 22557
30572 VEOLIA WATER 02110 7,523.23
BLDG. & GROUNDS MAINT. 7,523.23 527 66530 190
30573 WATER/FINANCE PETTY CASH 02184 933.21
MISCELLANEOUS 933.21 896 20282
30574 W.W. GRAINGER, INC. 02248 327.07
MISC. SUPPLIES 67.27 619 64460 120 5180
MISC. SUPPLIES 259.80 619 64460 120 5120
30575 GRANITE ROCK COMPANY 02261 956.98
STREET RESURFACING EXPENSE 956.98 101 66210 226
30576 P. G. & E. 03054 44,339.76
UTILITY EXPENSE 44,339.76 896 20280
30577 AT&T 03080 76.73
COMMUNICATIONS 76.73 101 65100 160
30578 R & S ERECTION OF 03234 3,219.00
PROFESSIONAL & SPECIALIZED S 695.00 619 64460 210 5150
PROFESSIONAL & SPECIALIZED S 2,524.00 619 64460 210 5130
30579 SERRAMONTE FORD INC. 03523 25,836.26
CAPITAL EQUIPMENT 25,836.26 620 66700 800
30580 TIMBERLINE TREE SERVICE, INC. 03760 1,919.52
CONTRACTUAL SERVICES 1,919.52 101 68020 220 2300
30581 B.E.I. ELECTRICAL SUPPLIES 09072 214.57
MISC. SUPPLIES 214.57 619 64460 120 5110
30582 TESTING ENGINEERS, INC. 09270 13,735.00
PROFESSIONAL & SPECIALIZED S 13,245.00 320 81670 210
PROFESSIONAL & SPECIALIZED S 490.00 327 81800 210
30583 OLE'S 09626 47.85
SUPPLIES 47.85 620 15000
CITY OF BURLINGAME
01-25-2008 W A R R A N T R E G I S T E R PAGE 10
FUND RECAP - 07-08
NAME FUND AMOUNT
GENERAL FUND 101 51,781.02
PAYROLL REVOLVING FUND 130 823.00
CENTRAL COUNTY FIRE 201 20,562.07
CAPITAL IMPROVEMENTS FUND 320 52,122.08
WATER CAPITAL PROJECT FUND 326 52,565.67
SEWER CAPITAL PROJECT FUND 327 298.28
WATER FUND 526 9,858.06
SEWER FUND 527 222,381.43
SOLID WASTE FUND 528 215.67
PARKING ENTERPRISE FUND 530 4,495.71
SELF INSURANCE FUND 618 22,329.31
FACILITIES SERVICES FUND 619 9.19
EQUIPMENT SERVICES FUND 620 1,417.55
INFORMATION SERVICES FUND 621 517.79
FIRE MECHANIC SERVICES FUND 625 2,402.99
OTHER LOCAL GRANTS/DONATIONS 730 8,750.09
TRUST AND AGENCY FUND 731 174,094.84
BURLINGAME TRAIN SHUTTLE PROGRAM 736 24,077.78
UTILITY REVOLVING FUND 896 645.01
TOTAL FOR APPROVAL $649,347.54
HONORABLE MAYOR AND CITY COUNCIL:
THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 10
INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 30450 THROUGH 30569 INCLUSIVE,TOTALING IN
THE AMOUNT OF $649,347.54, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER
OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN
ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON.
RESPECTFULLY SUBMITTED,
.................................... .../.../...
FINANCE DIRECTOR DATE
APPROVED FOR PAYMENT
.................................... .../.../...
COUNCIL DATE
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 9
01/25/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
30565 MELANIE NAGUE 28145 100.00
MISCELLANEOUS 100.00 101 22593
30566 ARETI MAKROPOULOS 28146 102.00
MISCELLANEOUS 102.00 101 36330 000 1372
30567 LORETTA CHIN 28147 109.00
MISCELLANEOUS 109.00 101 36330 000 1349
30568 MAUREEN COX 28148 272.00
MISCELLANEOUS 272.00 101 36330 000 1661
30569 JAMIE POIOI 28149 24.42
MISCELLANEOUS 24.42 526 69020 010
TOTAL $649,347.54
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 8
01/25/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
30549 JON MICHAEL BECERRA 28070 188.00
CONTRACTUAL SERVICES 188.00 101 68010 220 1780
30550 AQUA TECH COMPANY 28121 7,075.00
CAPITAL EQUIPMENT 7,075.00 526 69020 801
30551 RUI ONE CORP DBA KINCAIDS 28131 150.00
MISCELLANEOUS 150.00 101 35100
30552 AT&T MOBILITY 28132 307.08
MISCELLANEOUS 307.08 731 22554
30553 PAUL SCHAUER 28133 3,000.00
MISCELLANEOUS 3,000.00 101 22546
30554 PEACOCK CONSTRUCTION 28134 1,192.50
MISCELLANEOUS 1,192.50 101 22546
30555 KATRINA HRUSKA 28135 375.00
CONTRACTUAL SERVICES 375.00 101 68010 220 1780
30556 CONDON JOHNSON & ASSOC 28136 182.07
MISCELLANEOUS 182.07 526 22502
30557 MATTHEW MANDEL 28137 1,500.00
MISCELLANEOUS 1,500.00 101 22546
30558 CSMFO ANNUAL CONFERENCE 28138 810.00
TRAVEL & MEETINGS 810.00 101 64250 250
30559 DAVID STUDEBAKER 28139 100.00
MISCELLANEOUS 100.00 101 22593
30560 CHARIS WONG 28140 100.00
MISCELLANEOUS 100.00 101 22593
30561 CHRISTINA SHERIDAN 28141 50.00
MISCELLANEOUS 50.00 101 22593
30562 ERNEST SCHULZE 28142 50.00
MISCELLANEOUS 50.00 101 22593
30563 JAMES GOMEZ 28143 300.00
MISCELLANEOUS 300.00 101 22593
30564 ALISON RICHMAN 28144 123.00
MISCELLANEOUS 123.00 101 36330 000 1661
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 7
01/25/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
*� Denotes Hand Written Checks
30535 ALL CHEMICAL DISPOSAL INC 26806 250.00
SUPPLIES 250.00 201 65200 112
30536 SKYLINE BUSINESS PRODUCTS 26825 991.64
OFFICE EXPENSE 5.62 101 64100 110
OFFICE EXPENSE 97.54 101 64400 110
OFFICE EXPENSE •62.01 101 64100 110
OFFICE EXPENSE 273.24 101 66210 110
OFFICE EXPENSE 87.95 101 64100 110
OFFICE EXPENSE 224.73 101 66210 110
OFFICE EXPENSE 364.57 526 69020 110
30537 THERESA GERAGHTY 27039 40.00
MISCELLANEOUS 40.00 101 36330 000 1331
30538 OFFICE RELIEF 27065 1,218.64
MISC. SUPPLIES 1,218.64 101 65150 120
30539 NCBPA 27179 20.00
DUES&SUBSCRIPTIONS 20.00 526 69020 240
30540 CTCSUPPLIES 27213 360.00
MISC. SUPPLIES 360.00 101 66210 120
30541 JOSEPH BUNNELL 27243 100.00
EMPLOYEE BENEFITS 100.00 130 20060
30542 EDWARD EISENMAN 27273 290.00
EMPLOYEE BENEFITS 290.00 130 20060
30543 LOOMIS 27594 2,448.71
BANKING SERVICE FEES 500.00 101 64250 120
MISC. SUPPLIES 1,948.71 530 65400 120
30544 MELLO TRANSMISSION CO 27712 750.73
FIRE APPARATUS MAINT. 750.73 625 65213 203
30545 RED CLOUD 27947 4,640.79
MISCELLANEOUS 4,640.79 320 82010 400
30546 PRINCIPAL DECISION SYSTEMS INT'L 27968 5,008.50
CONTRACTUAL SERVICES 5,008.50 201 65200 220
30547 SANDRA ETCHELL CONSULTING SERVIC 27970 4,601.00
PROFESSIONAL &SPECIALIZED S 4,601.00 320 79410 210
30548 SPOT DEVICES 27987 28,271.59
CONTRACTUAL SERVICES 28,271.59 320 81930 220
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 6
01/25/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
30521 GEMPLERS, INC. 24196 1,637.75
TRAINING EXPENSE 1,637.75 201 65200 260
30522 CALIFORNIA WATER SERVICE COMPANY 24249 486.00
MISCELLANEOUS 486.00 526 69020 233
30523 IMEDD INCORPORATED 24550 8,649.50
PERSONNEL EXAMINATIONS 6,679.50 101 64420 121
TRAINING EXPENSE 490.00 101 66210 260
TRAINING EXPENSE 150.00 101 68020 260
TRAINING EXPENSE 306.00 526 69020 260 -
TRAINING EXPENSE 874.00 527 66520 260
TRAINING EXPENSE 75.00 528 66600 260
TRAINING EXPENSE 75.00 620 66700 260
30524 BRYAN ROSENBERG 24631 117.50
CONTRACTUAL SERVICES 117.50 101 68010 220 1780
30525 CWEA SFBS 24794 150.00
TRAINING EXPENSE 150.00 527 66520 260
30526 LANGUAGE LINE SERVICES 24815 90.00
CONTRACTUAL SERVICES 90.00 201 65200 220
30527 S AND S SUPPLIES & SOLUTIONS 24963 852.85
SMALL TOOLS 852.85 527 66520 130
30528 GREEN BANKER 25194 2,015.00
MISCELLANEOUS 2,015.00 101 36630
30529 JOE CYR 25213 250.00
TRAINING EXPENSE 250.00 101 65300 260
30530 MICHAEL VONADA 25235 100.00
EMPLOYEE BENEFITS 100.00 130 20060
30531 MARY ELIZABETH FINAU 25640 355.00
MISCELLANEOUS 5.00 101 22518
MISCELLANEOUS 350.00 201 35230 000 7110
30532 ED BARTON 25850 100.00
EMPLOYEE BENEFITS 100.00 130 20060
30533 PFSA 26197 30.00
DUES & SUBSCRIPTIONS 30.00 620 66700 240 _
30534 CONNIE BAUER 26762 45.00
MISCELLANEOUS 45.00 730 39593 000 6014
C
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 5
01/25/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
30506 CSG CONSULTANTS 22465 4,075.00
MISCELLANEOUS 2, 175.00 201 35220 000 7100
MISCELLANEOUS 1 ,900.00 201 35221 000 7100
30507 PARKING COMPANY OF AMERICA 22500 22,358.76
CONTRACTUAL SERVICES 14,971 . 13 736 64570 220
CONTRACTUAL SERVICES 7,387.63 736 64571 220
30508 MAXIMUS, INC 22746 3,250.00
PROFESSIONAL & SPECIALIZED S 3,250.00 101 64560 210
30509 SAN MATEO REGIONAL NETWORK, INC. 22759 435.00
UTILITY EXPENSE 435.00 896 20281
30510 BURLINGAME FAMILY PET HOSPITAL 22773 109.98
MISC. SUPPLIES 109.98 101 65100 120
30511 SAN MATEO DAILY JOURNAL 22804 435.00
PUBLICATIONS & ADVERTISING 435.00 730 69593 150 6014
30512 PENINSULA UNIFORM & EQUIPMENT 22899 118.91
UNIFORMS AND EQUIPMENT 118.91 101 65100 140
30513 CALPELRA 22902 310.00
DUES & SUBSCRIPTIONS 310.00 101 64420 240
30514 OFFICE DEPOT 23153 54.43
OFFICE EXPENSE 54.43 101 68010 110 1101
30515 OFFICE MAX 23306 378.28
OFFICE EXPENSE 321 .29 101 68010 110 1101
OFFICE EXPENSE 56.99 621 64450 110
30516 ERLER AND KALINOWSKI , INC. 23531 51 ,365.67
PROFESSIONAL & SPECIALIZED S 51 ,365.67 326 81970 210
30517 CHOICE POINT BUSINESS AND GOVERN 23935 250.00
POLICE INVESTIGATION EXPENSE 250.00 101 65100 292
30518 NEXTEL COMMUNICATIONS 23946 35.33
COMMUNICATIONS 35.33 101 65300 160
30519 RUSS COHEN 23985 233.00
EMPLOYEE BENEFITS 233.00 130 20060
30520 SPANGLE ASSOCIATES 24113 2,387.00
PROFESSIONAL & SPECIALIZED S 2,387.00 530 65400 210
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 4
01/25/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
30492 GE CAPITAL 20216 379.75
OFFICE EXPENSE 94.93 101 68020 110 2100
CONTRACTUAL SERVICES 284.82 101 68010 220 1101
30493 LONGS DRUGS 20453 8.54
POLICE INVESTIGATION EXPENSE 8.54 101 65100 292
30494 LYNX TECHNOLOGIES 20501 1,200.00
PROFESSIONAL & SPECIALIZED S 1,200.00 326 75170 210
30495 KAWANN SUMMERVILLE 20502 600.00
CONTRACTUAL SERVICES 600.00 101 68010 220 1781
30496 LARRY ANDERSON 20716 240.00
MISCELLANEOUS 240.00 101 64350 031
30497 THE BANK OF NEW YORK 21439 1,500.00
MISCELLANEOUS 1,500.00 101 32100
30498 CDW GOVERNMENT, INC. 21482 402.69
OFFICE EXPENSE 402.69 621 64450 110
30499 CHUCK WITT 21491 301.72
PROFESSIONAL & SPECIALIZED S 301.72 101 64420 210
30500 DU-ALL SAFETY 21613 2,606.25
PROFESSIONAL & SPECIALIZED S 1,150.00 101 64420 210
TRAINING EXPENSE 1,018.75 101 66210 260
TRAINING EXPENSE 218.75 526 69020 260
TRAINING EXPENSE 218.75 527 66520 260
30501 TURBO DATA SYSTEMS, INC. 21767 7,628.66
MISCELLANEOUS 7,628.66 101 37010
30502 RON RICKMAN 21880 6.94
MISCELLANEOUS 6.94 527 66520 010
30503 GARY ROBB 22101 1,880.02
PROFESSIONAL & SPECIALIZED S 1,880.02 101 64420 210
30504 TOWNE FORD SALES, INC. 22146 156.31
SUPPLIES 156.31 620 15000
30505 ROBERTS AND BRUNE 22178 1,330.01
CAPITAL EQUIPMENT 1,181.25 526 69020 801
MISC. SUPPLIES 148.76 527 66520 120
V
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 3
01/25/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
30479 CENTRAL BUSINESS EQUIPMENT 18011 26.52
CONTRACTUAL SERVICES 26.52 101 65150 220
30480 VALLEY CREST TREE COMPANY 18713 617.02
MISC. SUPPLIES 617.02 730 69560 120 2300
30481 ACCESS UNIFORMS & EMBROIDERY 18990 172.12
MISC. SUPPLIES 172.12 730 69593 120 6014
30482 PRUDENTIAL OVERALL SUPPLY 19027 346.35
CONTRACTUAL SERVICES 346.35 201 65200 220
30483 ANG NEWSPAPERS 19083 219.26
CONTRACTUAL SERVICES 219.26 327 81260 220
30484 PRIORITY 1 19239 157.68
FIRE APPARATUS MAINT. 157.68 201 65200 203
30485 ARROWHEAD MOUNTAIN SPRING WATER 19330 307.45
OFFICE EXPENSE 5.54 101 64200 110
MISC. SUPPLIES 5.54 101 64420 120
MISC. SUPPLIES 5.54 101 64150 120
MISC. SUPPLIES 5.54 101 64350 120
MISC. SUPPLIES 227.18 201 65200 111
OFFICE EXPENSE 58.11 621 64450 110
30486 BURTON'S FIRE, INC. 19366 285.93
FIRE APPARATUS MAINT. 220.90 201 65200 203
FIRE APPARATUS MAINT. 65.03 625 65213 203
30487 WILSEY & HAM 19397 14,608.70
PROFESSIONAL & SPECIALIZED S 9,635.20 320 81760 210
CONTRACTUAL SERVICES 4,973.50 320 81780 220
30488 JOHN CAHALAN, ASLA 19561 6,106.62
PROFESSIONAL & SPECIALIZED S 6,106.62 730 69593 210 6050
30489 UTILITY AERIAL INC 19990 760.41
EQUIPMENT MAINT. 760.41 620 66700 200
30490 PENINSULA CORRIDOR JOINT 20060 1,719.02
CONTRACTUAL SERVICES 1,719.02 736 64570 220
30491 DANIEL STRAMBI 20134 2,012.50
MISCELLANEOUS 2,012.50 101 22546
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 2
01/25/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
30464 TELECOMMUNICATIONS ENGINEERING A 10101 491.00
CONTRACTUAL SERVICES 491.00 201 65200 220
30465 MEYERS, NAVE, RIBACK, SILVER 11101 5,579.94
PROFESSIONAL & SPECIALIZED S 1,950.64 101 64350 210
PROFESSIONAL & SPECIALIZED S 3,629.30 618 64520 210
30466 WINGFOOT COMMERCIAL TIRE SYSTEMS 11316 3,272.59
FIRE APPARATUS MAINT. 1,685.36 201 65200 203
FIRE APPARATUS MAINT. 1,587.23 625 65213 203
30467 RADIOSHACK CORPORATION 11749 182.32
MISC. SUPPLIES 32.46 527 66520 120
MISC. SUPPLIES 140.67 528 66600 120
MISC. SUPPLIES 9.19 619 64460 120
30468 BOETHING TREELAND FARMS, INC. 13743 1,374.33
MISC. SUPPLIES 1,374.33 730 69560 120 2300
30469 PAIGE COMPANY 14138 338.44
OFFICE EXPENSE 338.44 101 64200 110
30470 TRESSER'S TOW SERVICE 15543 160.00
MISC. SUPPLIES 160.00 530 65400 120
30471 MICHAEL MATTEUCCI 15616 1,936.08
PROFESSIONAL & SPECIALIZED S 1,936.08 101 64420 210
30472 MILLBRAE LOCK SHOP 15739 28.74
MISC. SUPPLIES 28.74 101 65100 120
30473 VALLEY OIL CO. 15764 3,567.25
GAS, OIL & GREASE 3,567.25 201 65200 201
30474 DOUBLETREE HOTEL 16247 685.01
TRAVEL & MEETINGS 685.01 201 65200 250
30475 MUNICIPAL MAINTENANCE 16629 100.58
SUPPLIES 100.58 620 15000
30476 BROADWAY BUSINESS 16849 1,100.00
MISCELLANEOUS 1,100.00 731 22555
30477 LEE & ASSOCIATES 17568 665.94
FIRE APPARATUS MAINT. 665.94 201 65200 203
30478 NILMEYER NILMEYER ASSOCIATES 17587 281.25
MISCELLANEOUS 281.25 101 22515
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 1
01/25/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
*' Denotes Hand Written Checks
30450 BURLINGAME ELEM. SCHOOL DIST. 01500 45,288.42
SCHOOL DEVELOPMENT FEE 45,288.42 731 22563
30451 L. N. CURTIS & SONS 02027 1,104.15
GAS, OIL & GREASE 1,104.15 201 65200 201
30452 D & M TOWING, INC. 02029 50.00
EQUIPMENT MAINT. 50.00 620 66700 200
30453 VEOLIA WATER 02110 218,616.00
CONTRACTUAL SERVICES 218,616.00 527 66530 220
30454 W.W. GRAINGER, INC. 02248 377.86
MISC. SUPPLIES 377.86 101 68020 120 2200
30455 AT&T 03080 364.23
COMMUNICATIONS 154.22 101 67500 160
UTILITY EXPENSE 210.01 896 20281
30456 INFORMATION SERVICES DEPT. 03378 1,737.42
CONTRACTUAL SERVICES 1,737.42 101 65150 220
30457 SAN MATEO COUNTY CONVENTION & 03431 98,334.11
MISCELLANEOUS 98,334.11 731 22587
30458 SAN MATEO UNION HIGH 03471 29,065.23
SCHOOL DEVELOPMENT FEE 29,065.23 731 22562
30459 WEST GROUP PAYMENT CTR. 03964 480.39
PROFESSIONAL & SPECIALIZED S 480.39 101 64350 210
30460 STERICYCLE, INC. 09439 76.47
PRISONER EXPENSE 76.47 101 65100 291
30461 ABAG - LIABILITY 09518 18,700.01
PROFESSIONAL & SPECIALIZED S 18,700.01 618 64520 210
30462 OLE'S 09626 245.25
SUPPLIES 245.25 620 15000
30463 INTERSTATE TRAFFIC 09790 3,787.43
SMALL TOOLS 1,481.67 101 66210 130
TRAFFIC CONTROL MATERIALS 236.02 101 66210 222
TRAINING EXPENSE 509.05 101 68020 260 2300
MISC. SUPPLIES 79.02 327 81800 120
SMALL TOOLS 1,481.67 527 66520 130
CITY OF BURLINGAME
01-17-2008 W A R R A N T R E G I S T E R PAGE 11
FUND RECAP - 07-08
NAME FUND AMOUNT
GENERAL FUND 101 103,105.50
CENTRAL COUNTY FIRE 201 9,078.56
CAPITAL IMPROVEMENTS FUND 320 32,788.68
WATER CAPITAL PROJECT FUND 326 233,971.83
SEWER CAPITAL PROJECT FUND 327 61,700.00
WATER FUND 526 40,396.98
SEWER FUND 527 61,314.65
SOLID WASTE FUND 528 3,269.84
PARKING ENTERPRISE FUND 530 44.30
FACILITIES SERVICES FUND 619 17,892.31
EQUIPMENT SERVICES FUND 620 31,335.31
INFORMATION SERVICES FUND 621 36,593.58
FIRE MECHANIC SERVICES FUND 625 3,273.18
OTHER LOCAL GRANTS/DONATIONS 730 296.17
TRUST AND AGENCY FUND 731 10,561.69
PUBLIC TV ACCESS FUND 738 2,955.00
TOTAL FOR APPROVAL $648,577.58
<0,u.ov> 24c,c,.�
{1z3$-> vo D N-11 3
HONORABLE MAYOR AND CITY COUNCIL: 1141 r
THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 11
INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 30332 THROUGH 30449 INCLUSIVE,TOTALING IN
THE AMOUNT OF $648,577.58, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER
OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN
ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON.
RESPECTFULLY SUBMITTED,
.................................... .../.../...
FINANCE DIRECTOR DATE
APPROVED FOR PAYMENT
..................... .............. .../.../...
COUNCIL". DATE
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 10
01/17/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
*' Denotes Hand Written Checks
30446 SIGN A RAMA 28122 2,423.89
MISC. SUPPLIES 2,423.89 101 64400 120
30447 TOUGH SCHICK CONCRETE CONSTRUCTI 28123 1,788.00
DEPOSIT REFUNDS 1,788.00 101 22520
30448 SAN MATEO COUNTY CITY MANAGERS A 28127 100.00
DUES & SUBSCRIPTIONS 100.00 101 64150 240
30449 SHARING TECHNOLOGIES 28128 240.00
TRAVEL & MEETINGS 240.00 101 66100 250
TOTAL $648,577.58
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 9
01/17/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
*' Denotes Hand Written Checks
30434 CARUSO TAM 27685 170.00
MISCELLANEOUS 170.00 101 36630
30435 AT&T MOBILITY 27714 66.74
COMMUNICATIONS 66.74 101 64150 160
30436 AT&T MOBILITY 27715 79.60
COMMUNICATIONS 79.60 101 65300 160
30437 AT&T MOBILITY 27757 32.61
COMMUNICATIONS 32.61 101 65100 160
30438 AT&T MOBILITY 27758 33.00
COMMUNICATIONS 33.00 101 65100 160
30439 U.S. BANK CORPORATE PAYMENT SYST 27931 5,904.19
OFFICE EXPENSE 1,531.43 201 65200 110
MISC. SUPPLIES 402.63 201 65200 111
SMALL TOOLS 47.55 201 65200 130
MISCELLANEOUS 258.55 201 65200 144
COMMUNICATIONS 11.78 201 65200 160
GAS, OIL & GREASE 171.63 201 65200 201
VEHICLE MA1NT. 19.42 201 65200 202
DUES & SUBSCRIPTIONS 588.10 201 65200 240
TRAVEL & MEETINGS 2,090.43 201 65200 250
TRAINING EXPENSE 180.00 201 65200 260
FIRE APPARATUS MAINT. 12.21 625 65213 203
MISCELLANEOUS 590.46 731 22554
30440 4 LEAF INC 27948 14,544.00
PROFESSIONAL & SPECIALIZED S 14,544.00 327 81800 210
30441 DOMINIQUE FLORES 27979 600.00
CONTRACTUAL SERVICES 600.00 101 68010 220 1781
30442 MARIO CAPRINI 27980 600.00
CONTRACTUAL SERVICES 600.00 101 68010 220 1781
30443 BENITO PICAR 27981 600.00
CONTRACTUAL SERVICES 600.00 101 68010 220 1781
30444 PERMA LINER INDUSTRIES, INC. 27983 4,761.21
CONTRACTUAL SERVICES 41761.21 527 66520 220
30445 AQUA TECH COMPANY 28121 18,081.00
MISC. SUPPLIES 12,470.50 526 69020 120
MISCELLANEOUS 5,610.50 526 69020 233
1 l
I > >
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 8
01/17/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
30419 OFFICE DEPOT 25224 178.04
OFFICE EXPENSE 54.10 201 65200 110
MISC. SUPPLIES 37.35 201 65200 111
COMMUNICATIONS 86.59 621 64450 160
30420 OFFICE DEPOT 25244 116.86
MISCELLANEOUS 116.86 619 64460 804 5240
30421 DISCOUNT PLUMBING 25248 300.00
DEPOSIT REFUNDS 300.00 101 22520
30422 CALPERS 25370 200.00
PROFESSIONAL & SPECIALIZED S 200.00 101 64420 210
30423 SPENCON CONSTRUCTION INC. 25490 19,913.55
CONTRACTUAL SERVICES 19,913.55 320 81460 220
30424 J.P. COOKE CO. 26207 368.49
SMALL TOOLS 368.49 101 65300 130
30425 CLAUDE DUMPSON 26344 600.00
CONTRACTUAL SERVICES 600.00 101 68010 220 1781
30426 CHEESE PLEASE 26635 227.97
MISC. SUPPLIES 227.97 101 69537 120
30427 AMERICAN MESSAGING 26822 66.24
MISC. SUPPLIES 66.24 526 69020 120
30428 SKYLINE BUSINESS PRODUCTS 26825 380.15
OFFICE EXPENSE 380.15 101 65300 110
30429 SPECTRUM DEVELOPMENT 26953 320.00
DEPOSIT REFUNDS 320.00 101 22520
30430 BRIAN KANE 27033 300.00
CONTRACTUAL SERVICES 300.00 101 68010 220 1781
30431 FLOOR EFFECTS 27178 14,830.00
MISCELLANEOUS 14,830.00 619 64460 804
30432 CALPERS 27223 2,788.80
MISCELLANEOUS 1,377.60 101 65100 031
MISCELLANEOUS 1,411.20 201 65200 031
30433 HELEN TRAN 27500 150.00
CONTRACTUAL SERVICES 150.00 101 68010 220 1789
,r.
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 7
01/17/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
*� Denotes Hand Written Checks
30405 STEVE JOHNSON 23927 1,600.00
DEPOSIT REFUNDS 1,600.00 101 22520
30406 UNIVERSAL BUILDING SERVICES 23941 327.42
MISC. SUPPLIES 124.48 101 68010 120 1114
MISC. SUPPLIES 143.94 101 68010 120 1111
CONTRACTUAL SERVICES 59.00 619 64460 220 5110
30407 NEXTEL COMMUNICATIONS 23946 484.42
COMMUNICATIONS 325.18 101 68020 160 2200
COMMUNICATIONS 159.24 619 64460 160
30408 SOUTH SAN FRANCISCO TIRE SERVICE 23950 220.00
SUPPLIES 220.00 620 15000
30409 A&G SERVICES 24400 1,500.00
WEED ABATEMENT PROGRAM 1,500.00 101 66210 221
30410 METCALF & EDDY INC 24445 223,992.94
PROFESSIONAL & SPECIALIZED S 169,865.14 326 80910 210
CONTRACTUAL SERVICES 54,127.80 326 80910 220
30411 JOE DITO 24460 600.00
CONTRACTUAL SERVICES 600.00 101 68010 220 1781
30412 IMEDD INCORPORATED 24550 160.00
TRAINING EXPENSE 160.00 201 65200 260
30413 KENNEDY/JENKS CONSULTANTS 24570 9,901.89
PROFESSIONAL & SPECIALIZED S 7,328.75 326 82040 210
PROFESSIONAL & SPECIALIZED S 2,573.14 326 81470 210
30414 RYAN KLARICH 24868 650.00
TRAINING EXPENSE 650.00 201 65200 260
30415 S AND S SUPPLIES & SOLUTIONS 24963 551.98
PUMP EQUIPMENT REPAIR 283.04 527 66520 230
TRAINING EXPENSE 268.94 527 66520 260
30416 WESCO GRAPHICS INC 25007 6,208.83
MISCELLANEOUS 6,208.83 101 68010 115 1101
30417 MELISSA MIZEL 25048 700.00
CONTRACTUAL SERVICES 700.00 101 68010 220 1781
30418 BAY CITIES DRIVING SCHOOL 25220 2,316.00
CONTRACTUAL SERVICES 2,316.00 101 68010 220 1422
,F,
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 6
01/17/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
*' Denotes Hand Written Checks
30393 SAN MATEO DAILY JOURNAL 22804 240.00
MISCELLANEOUS 240.00 526 69020 233
30394 ROBERTA RESTANI 22828 164.50
CONTRACTUAL SERVICES 164.50 101 68010 220 1645
30395 CARL DEQUANT 22842 1,200.00
CONTRACTUAL SERVICES 1,200.00 101 68010 220 1781
30396 A&B TRAILER HITCH CO. 22998 1,251.85
EQUIPMENT MAINT. 1,251.85 620 66700 200
30397 AIRGAS 23307 11.25
MISC. SUPPLIES 11.25 101 68020 120 2300
30398 WILCO SUPPLY 23333 112.44
MISC. SUPPLIES 112.44 619 64460 120 5180
30399 REPUBLIC ELECTRIC 23382 260.00
CONTRACTUAL SERVICES 260.00 101 66100 220
30400 AT&T 23661 41.61
COMMUNICATIONS 41.61 621 64450 160
30401 AT&T/MCI 23728 28.11
COMMUNICATIONS 28.11 621 64450 160
30402 KEITH MARTIN 23788 75.89
TRAVEL & MEETINGS 4.00 526 69020 250
TRAVEL & MEETINGS 20.00 527 66520 250
TRAVEL & MEETINGS 15.68 619 64460 250 7200
TRAVEL & MEETINGS 24.54 619 64460 250
SUPPLIES 11.67 620 15000
30403 SFPUC WATER QUALITY BUREAU 23846 3,665.00
MISCELLANEOUS 3,665.00 526 69020 233
30404 DEWEY SERVICES, INC. 23902 580.00
CONTRACTUAL SERVICES 55.00 619 64460 220 5170
CONTRACTUAL SERVICES 55.00 619 64460 220 5150
CONTRACTUAL SERVICES 55.00 619 64460 220 5130
CONTRACTUAL SERVICES 150.00 619 64460 220 5190
CONTRACTUAL SERVICES 70.00 619 64460 220 5120
CONTRACTUAL SERVICES 55.00 619 64460 220 5160
CONTRACTUAL SERVICES 70.00 619 64460 220 5180
CONTRACTUAL SERVICES 70.00 619 64460 220 5110
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 5
01/17/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
30378 DEPARTMENT OF INDUSTRIAL 19879 105.00
PROFESSIONAL & SPECIALIZED S 105.00 619 64460 210 5260
30379 UTILITY AERIAL INC 19990 4,183.34
EQUIPMENT MAINT. 4,183.34 620 66700 200
30380 SPRINT PCS 20724 685.24
MISCELLANEOUS 685.24 731 22554
30381 QUICK MIX CONCRETE 21140 892.62
SIDEWALK REPAIR EXPENSE 892.62 101 66210 219
30382 ON CAMERA PRODUCTIONS 21177 2,955.00
CONTRACTUAL SERVICES 2,955.00 738 64580 220
30383 THYSSENKRUPP ELEVATOR-042 21240 988.00
CONTRACTUAL SERVICES 494.00 619 64460 220 5120
CONTRACTUAL SERVICES 247.00 619 64460 220 5230
CONTRACTUAL SERVICES 247.00 619 64460 220 5130
30384 CDW GOVERNMENT, INC. 21482 218.98
MISC. SUPPLIES 76.69 101 68010 120 1101
SMALL TOOLS 142.29 101 65300 130
30385 HILLYARD/SAN FRANCISCO 21658 537.38
MISC. SUPPLIES 537.38 101 68020 120 2200
30386 IEDA 21981 3,530.41
PROFESSIONAL & SPECIALIZED S 3,530.41 101 64420 210
30387 JIM STOCKWELL 22048 1,400.00
CONTRACTUAL SERVICES 1,400.00 101 68010 220 1781
30388 EXPRESS PLUMBING 22092 600.00
DEPOSIT REFUNDS 600.00 101 22520
30389 TOWNE FORD SALES, INC. 22146 351.71
SUPPLIES 351.71 620 15000
30390 ROBERTS AND BRUNE 22178 4,153.64
MISC. SUPPLIES 2,318.08 526 69020 120
MISC. SUPPLIES 1,835.56 527 66520 120
30391 WEST COAST WILDL'ANDS 22622 16,665.00
CONTRACTUAL SERVICES 16,665.00 527 66520 220
30392 MAXIMUS, INC 22746 3,000.00
MISCELLANEOUS 3,000.00 101 33900
\ l l
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 4
01/17/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
*' Denotes Hand Written Checks
30364 COLORPRINT 17497 703.08
OFFICE EXPENSE 512.56 101 64100 110
CONTRACTUAL SERVICES 190.52 101 66210 220
30365 STEVE GOLDBERG 17577 600.00
CONTRACTUAL SERVICES 600.00 101 68010 220 1781
30366 JEFF HIPPS 17803 1,825.20
CONTRACTUAL SERVICES 1,825.20 101 68010 220 1372
30367 DUKE'S SALES & SERVICE, INC 18082 47,016.00
CONTRACTUAL SERVICES 47,016.00 327 80730 220
30368 TOWN OF HILLSBOROUGH 18419 533.00
TRAINING EXPENSE 533.00 201 65200 260
30369 CALBIG 18434 40.00
DUES & SUBSCRIPTIONS 40.00 101 65300 240
30370 KLEINFELDER, INC 18684 3,162.00
PROFESSIONAL & SPECIALIZED S 3,162.00 528 66600 210
30371 BAY ALARM 18854 267.74
PROFESSIONAL & SPECIALIZED S 267.74 619 64460 210 5130
30372 WESTERN RIGGING PRODUCTS INC 18976 185.00
PUMP EQUIPMENT REPAIR 185.00 527 66520 230
30373 PRUDENTIAL OVERALL SUPPLY 19027 1,416.79
UNIFORMS AND EQUIPMENT 296.43 101 66210 140
UNIFORMS AND EQUIPMENT 403.67 526 69020 140
UNIFORMS AND EQUIPMENT 296.38 527 66520 140
UNIFORMS AND EQUIPMENT 22.84 528 66600 140
UNIFORMS AND EQUIPMENT 120.19 619 64460 140
UNIFORMS AND EQUIPMENT 277.28 620 66700 140
30374 JOHN CAHALAN, ASLA 19561 3,152.12
CONTRACTUAL SERVICES 3,152.12 320 81790 220
30375 POWER WASHING SERVICE 19564 835.00
MISCELLANEOUS 750.00 526 22502
PROFESSIONAL & SPECIALIZED S 85.00 528 66600 210
30376 CAL-LINE EQUIPMENT INC 19697 547.04
EQUIPMENT .MAINT. 547.04 101 68020 200 2300
30377 REDWOOD CITY-SAN MATEO COUNTY 19698 525.00
TRAVEL & MEETINGS 525.00 101 64100 250
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 3
01/17/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
30352 SAN MATEO LAWN MOWER SHOP 09560 675.74
EQUIPMENT MAINT. 472.16 101 68020 200 2300
EQUIPMENT MAINT. 63.09 101 68020 200 2200
SMALL TOOLS 140.49 526 69020 130
30353 WFCB OSH COMMERCIAL SERVICES 09670 386.70
MISC. SUPPLIES 53.48 201 65200 111
BLDG. & GROUNDS MAINT. 333.22 201 65200 190
30354 AUGUST SUPPLY, INC 10256 50.88
MISC. SUPPLIES 50.88 201 65200 111
30355 BURLINGAME POLICE DEPT 13720 3,209.34
OFFICE EXPENSE 400.00 101 65100 110
MISC. SUPPLIES 44.29 101 65150 120
MISC. SUPPLIES 80.48 101 65100 120
MISC. SUPPLIES 63.81 101 65100 120 7200
COMMUNICATIONS 291.90 101 65100 160
GAS, OIL & GREASE 120.43 101 65100 201
TRAINING EXPENSE 2,164.13 101 65100 260
MISC. SUPPLIES 44.30 530 65400 120
30356 COAST OIL CO. 13818 25,427.28
GAS, OIL & GREASE 25,427.28 101 65100 201
30357 BAY AREA AIR QUALITY 14358 77.00
CONTRACTUAL SERVICES 77.00 326 80910 220
30358 NORTHERN CALIFORNIA 14692 172.59
BLDG. & GROUNDS MAINT. 172.59 101 68020 190 2200
30359 MICHAEL LENNON 15302 1,200.00
CONTRACTUAL SERVICES 1,200.00 101 68010 220 1781
30360 DAILY JOURNAL CORP. 15626 81.00
PUBLICATIONS & ADVERTISING 81.00 101 64200 150
30361 VALLEY OIL CO. 15764 21,958.14
SUPPLIES 21,958.14 620 15000
30362 SUPERIOR ALUMINUM BODY CORP. 16229 3,250.64
FIRE APPARATUS MAINT. 3,250.64 625 65213 203
30363 STATE OF CALIFORNIA 16919 1,359.76
SUPPLIES 1,359.76 620 15000
l
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 2
01/17/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
30343 SANDRA POBE 03175 7,238.00
CONTRACTUAL SERVICES 752.00 101 68010 220 1646
CONTRACTUAL SERVICES 6,486.00 101 68010 220 1644
30344 BAY AREA WATER SUPPLY 03361 14,728.50
DUES & SUBSCRIPTIONS 14,728.50 526 69020 240
30345 CITY OF SAN MATEO 03366 2,255.48
CONTRACTUAL SERVICES 2,255.48 101 66100 220
30346 TIMBERLINE TREE SERVICE, INC. 03760 8,917.77
CONTRACTUAL SERVICES 8,917.77 101 68020 220 2300
30347 WITMER-TYSON IMPORTS, INC. 03788 400.00
TRAINING EXPENSE 400.00 101 65100 260
30348 BURLINGAME REC. DEPT./PETTY CASH 03910 2,243.68
MISCELLANEOUS -1,342.41 101 39800
MISC. SUPPLIES 557.85 101 68010 120 1370
MISC. SUPPLIES 71.43 101 68010 120 1521
MISC. SUPPLIES 7.50 101 68010 120 1373
MISC. SUPPLIES 175.29 101 68010 120 1330
MISC. SUPPLIES 8.00 101 68020 120 2200
MISC. SUPPLIES 4.00 101 68020 120 2300
UNIFORMS AND EQUIPMENT 156.41 101 68020 140 2200
PROFESSIONAL & SPECIALIZED S 140.00 101 68020 210 2200
CONTRACTUAL SERVICES 130.00 101 68010 220 1645
CONTRACTUAL SERVICES 288.00 101 68010 220 1644
CONTRACTUAL SERVICES 449.00 101 68010 220 1349
CONTRACTUAL SERVICES 54.00 101 68010 220 1784
CONTRACTUAL SERVICES 135.00 101 68010 220 1331
DUES & SUBSCRIPTIONS 10.00 101 68020 240 2100
DUES & SUBSCRIPTIONS 594.00 101 68010 240 1100
DUES & SUBSCRIPTIONS 60.00 101 68020 240 2200
TRAVEL & MEETINGS 209.44 101 68010 250 1101
TRAVEL & MEETINGS 240.00 101 68020 250 2300
MISCELLANEOUS 178.44 730 39593 000 6014
MISC. SUPPLIES 117.73 730 69583 120
30349 WEST GROUP PAYMENT CTR. 03964 906.05
OFFICE EXPENSE 906.05 101 65100 110
'',l _
30350 STATE OF CA/CONSERVATION DEPT 09073 9,285.99
MISCELLANEOUS 9,285.99 731 22550
30351 TESTING ENGINEERS, INC. 09270 140.00
PROFESSIONAL & SPECIALIZED S 140.00 327 81800 210
CITY OF BURLINGAME
W A R R A N T R E G I S T E R PAGE 1
01/17/08
NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT
Denotes Hand Written Checks
30332 BURLINGAME AUTO SUPPLY 01507 1,910.75
GAS, OIL & GREASE 87.59 201 65200 201
VEHICLE MAINT. 47.02 201 65200 202
FIRE APPARATUS MAINT. 92.48 201 65200 203
SMALL TOOLS 16.77 527 66520 130
SUPPLIES 1,633.51 620 15000
SMALL TOOLS 23.05 620 66700 130
FIRE APPARATUS MAINT. 10.33 625 65213 203
30333 LEAGUE OF CALIFORNIA CITIES 01745 9,534.00
DUES & SUBSCRIPTIONS 9,534.00 101 64560 240
30334 CITY OF REDWOOD CITY 01862 35,349.17
CITY HALL MAINTENANCE 35,349.17 621 64450 220
30335 COMPUTER TECHNICIANS, INC., 01987 1,088.10
CITY HALL MAINTENANCE 1,088.10 621 64450 200
30336 D & M TOWING, INC. 02029 65.00
EQUIPMENT MAINT. 65.00 620 66700 200
30337 VEOLIA WATER 02110 36,972.52
BLDG. & GROUNDS MAINT. 13,360.16 527 66530 190
PROFESSIONAL & SPECIALIZED S 12,282.83 527 66530 210
CAPITAL EQUIPMENT 11,329.53 527 66530 800
30338 EWING IRRIGATION PRODUCTS 02157 9,778.43
MISCELLANEOUS 55.42 101 68020 192 2200
CONTRACTUAL SERVICES 9,723.01 320 81100 220
30339 FEDEX 02160 40.66
OFFICE EXPENSE 19.16 101 64250 110
MISC. SUPPLIES 21.50 101 64400 120
30340 KW LIGHTING DISCOUNTERS 02645 513.62
MISC. SUPPLIES 513.62 619 64460 120 5250
30341 PACIFIC NURSERIES 03041 145.30
MISC. SUPPLIES 145.30 101 68020 120 2200
30342 P. G. & E. 03054 532.73
GAS & ELECTRIC 254.70 101 68010 170 1286
GAS & ELECTRIC 1.08 101 66210 170
GAS & ELECTRIC 266.72 201 65200 170
GAS & ELECTRIC 10.23 527 66520 170
V
Agenda Item 0,
Meeting Date
1I
CENTRAL COUNTY
°��� II uiulu
Memo r FIRE
To: City Council
From: Don Dornell, Fire Chief
Date: February 11, 2008
Re: Phase 2 of Study of Fire Services in Central San Mateo County
The Council recently approved participation in a consultant's study on the feasibility of consolidating fire
resources with our neighboring agencies to realize savings. Phase 1 of the study looked at fire station
locations, call volume, and response times. The study confirmed that there are potential savings for fire
agencies by building a new fire station and closing two existing stations (Burlingame and Millbrae); the
study showed that the involved departments would continue to meet the response time standard of 6:59
for medical calls.
The city managers and fire chiefs reviewed the proposal for Phase 2. The fire chiefs were directed to
meet with representatives of Matrix Consulting Group to modify the scope of the second phase. At a
meeting on February 7`h, the chiefs asked that the next phase focus on the following:
• Develop a list of regional issues and options
• Develop alternative approaches for fire service delivery in the region
• Analyze the costs for the delivery of fire and EMS
• Develop a final report
The intent is to determine the potential for cost savings and how to share any realized savings. Local
governances, future funding, contract for services and shared services will be considered in the study.
The revised Phase 2 Work Plan includes a reduction of$2000 in the total cost. Burlingame's share for
this phase of the study will be approximately$5000.
1
BURLINGAME BEAUTIFICATION COMMISSION
FEBRUARY 7, 2008
The regularly scheduled meeting of the Beautification Commission was called to order at 5:30 p.m. by
Chairperson Carney.
ROLL CALL
Present: Chairperson Carney,Benson, Ellis, Lahey(arrived late), McQuaide, and Wright
Absent: Grandcolas
Staff: Superintendent Richmond and Admin. Secretary Harvey,
MINUTES — The minutes were corrected under ROLL CALL: Absent: Grandcolas and McQuaide; under
OLD BUSINESS: Centennial Tree Planting at Cannon Park, (which subsequently has been moved to
Washington Park). Under REPORTS: Superintendent Richmond . . . #3 We now have 3 Eucalyptus
Citriodora's planted in the City. . . . . The minutes were approved as corrected.
CORRESPONDENCE
Copies of the Sudden Oak Death flyer and advertisement, the Landscape Award advertisement in the Chamber
Newsletter, and the Centennial Tree Donation flyer and advertisement in the Recreation brochure
Arbor Day Committee Minutes of January 2, 2008
FROM THE FLOOR
None.
OLD BUSINESS
Arbor Day 2008 Planning—
Tree Planting at Local Elementary and Junior High Schools
Chairperson Carney noted that the Committee has met several times. Superintendent Richmond reported that 6
of the elementary schools (including BIS) have agreed to have Arbor Day tree plantings on their school sites.
He noted that St. Catherine's and Our Lady of Angels will not have trees planted on their properties but have
been invited to participate in the Centennial Tree planting on March 8. Superintendent Richmond concluded
that the City property next to Franklin School(on Trousdale)will be the site for Arbor Day 2009.
Arbor Day Centennial Tree Planting in Washington Park—March 8, 2008 (a4 10:00 am
Superintendent Richmond reported that Supervisor Disco has selected a beautiful 60" box Pin Oak from
Bonfante Gardens in Gilroy to be planted as the Arbor Day Centennial Tree. He noted that the tree has good
structure, is 24' tall, is 15 years old with a 5"caliper and was moved from a 48"box container a year ago. Cost
for the tree is approximately $2,000 and installation with a crane and planting costs will run around$3,250. He
added that additional funds will also be needed for the plaque, listing donor's names, which will be installed
sometime after the planting. Superintendent Richmond submitted pictures of the tree for the Commissions
review.
Superintendent Richmond stated that Mayor O'Mahony, other Council members, and John Melvin from Cal Fire
will be attending the Centennial Tree Planting. Superintendent Richmond commented that he had mentioned to
a Cub Scout group that the tree would be planted "with a crane" and they seemed intrigued. Commissioners
McQuaide noted that it would add to the celebration to perhaps have the Burlingame High School band or the
Burlingame Intermediate School band,perform. She will make further inquiries as to the possibilities.
Following the discussion, it was a consensus of the Commission that the selection of the Pin Oak tree be
approved for the Centennial Tree planting.
1
OLD BUSINESS–(Contd.)
Landscape Award Committee Update
Commissioner Wright reported that the Committee has not had a chance to meet since the last meeting. The
Commission discussed how to distribute the nomination forms to local businesses. Secretary Harvey will
duplicate the nomination forms and Commissioners can pick up at the Recreation Center for distribution.
Commissioner Lahey will deliver forms to Linda and Quint Cordair for the Burlingame Avenue businesses, and
Commissioner Wright will deliver forms to Ross Bruce to be distributed to the Broadway businesses.
Commissioner Lahey also volunteered to hand-deliver the nomination forms to the Burlingame Plaza
businesses. Commissioner Benson added that other commercial businesses need to be encouraged to apply as
well.
Commissioner Wright noted that Dale Perkins sent a letter to the Committee offering, as part of the Centennial
celebration, to donate his time and materials to do a drawing or painting of the winning property. The
Commission was pleased to hear of Mr. Perkins generous gesture and expressed the desire that the information
be included to promote the Landscape Award.
Sudden Oak Death Public Workshop– Tuesday,February 12 6 6:30-8:30 pm–Library/Lane Room
Superintendent Richmond reported that all arrangements have been made for the public workshop and that the
workshop has been well publicized in the ENewsletter and in the San Mateo County Times,through mailings to
Mills Canyon residents, Mercy High School, other Cities, Friends of Mills Canyon, and the Hillsborough
Garden Club. Commissioner Benson noted that Master Gardeners announced the workshop as well.
Superintendent Richmond noted that the presentation will be similar to the same October workshop held in the
Town of Hillsborough and will also have a full hour devoted to questions and answers.
NEW BUSINESS–
Current Meeting Start Time for Beautification Commission
Superintendent Richmond reported that Commissioner Grandcolas started a new job,making it difficult for him
to arrive at 5:30pm and that the Commission may wish to revisit the start time of the meeting. The Commission
discussed perhaps moving the meeting from 5:30 to 6:00 pm but will discuss further and take action at the next
meeting. Chairperson Carney also reviewed with the Commission the letter to all the Commissions, dated
September 29, 2007,reminding all the Commissions regarding meeting attendance rules.
REPORTS–
Superintendent Richmond
1. Tree Crew is working through current Sycamore section
2. January 4 storm required the better part of the next week for cleanup; Parks Division responded to 90+
calls.
3. Last year, the City Council adopted a process to establish a Walk of Fame to honor long time
community volunteers. This will be an annual recognition with the first group of honorees being
recognized at the City's Centennial Gala on June 6, 2008. Director Schwartz is looking for two
commissioners to serve on a committee to select individuals for the Burlingame Walk of Fame.
Chairperson Carney and Leslie McQuaide volunteered to serve on the committee.
4. Future Agendas
a. Tree selection criteria for current single species blocks
b. Liquidambars—general discussion of policy formation
5. Current Tree Planting—approximately 40 street trees are being planted; school plantings will follow
during Arbor Day week.
6. Friends of Mill Canyon work day scheduled for Saturday, February 8, 10 a.m. to Noon. Meet at the
Arguello entrance.
7. Commissioners Dinner date is March 14 at the Double Tree. Invitations are being mailed.
2
REPORTS—( Contd.)
Commissioner McQuaide
Commissioner McQuaide asked the status of the Reforestation Grant. Superintendent Richmond reported that
the grant documents have been signed by the City and have been returned to CalFire; the fully executed
documents should be signed and returned from CalFire within the next 2 weeks.
Commissioner Benson
Commissioner Benson reported on the following activities she has been involved in:
1) Alerted CalTrans about newsracks on El Camino Real; CalTrans removed the racks.
2) Alerted Public Works that there should be a sidewalk for pedestrians on El Camino Real near the
hospital; Public Works is reviewing Commissioner Benson's request.
3) Reported the'Durham' fence sign on El Camino;however the sign is still there.
4) Spent 3 hours cleaning up litter on El Camino.
5) Planted Poppy seeds at Molly Stones and spent 2 days trimming on Burlingame Avenue.
Commissioner Benson announced Saturday, February 9t' at 10:00am, the Friends of the Mills Canyon will be
clearing ivy and spreading wood chips, and that everyone is welcome to come.
There being no further business,the meeting was adjourned at 6:45pm.
Respectfully submitted,
tKarlene Harvey
Recording Secretary
3
BURLinGAME
Board of Trustees Minutes
October 16,2007
I. Call to Order
President Griffith called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Nancy Brock,Bruce Carlton,Deborah Griffith,
Katie McCormack
Absent: Pat Toft
Staff Present: Al Escoffier, City Librarian
Sidney Poland,Recorder
III. Warrants and Special Funds
The Trustees unanimously approved the Warrants. M/S/C
jMcCormack/Carlton)
IV. Minutes
The Trustees unanimously approved the minutes for the September 16,
2007 meeting. M/S/C(Carlton/McCormack)
V. Correspondence and Attachments
Correspondence was reviewed.
VI. From the Floor No one from the public attended.
VII. City Librarian's Reports
A. One Book One Community-Isabel Allende in conversation with
Michael Krasny delighted a crowd of over 1,200 guests. Ms. Allende
discussed her book"Daughter of Fortune"and told how the events of
her life were related to her writings.
B. Ralph Lane,Jr. -Ralph Lane,Jr.passed away October 9th after
a brief illness. Ralph and Joan Lane have been extremely generous
library supporters for many years. The Library Trustees and the
Foundation are considering the most appropriate way to honor his
memory.
C. New Building Directories-The re-organization of the collection
has prompted the need for more accurate directories and signage to
assist patrons.in locating materials.
48o Primrose Road•Burlingame•California 94010-4083
Phone(650)558-7474'Fax(650)342-6295'www.burlingame.org/library
D. Hillsborough Contract - The City Council and the Library
Trustees have asked the City Manager, Jim Nantell, to request that the
City of Hillsborough reopen its contract with San Mateo and
Burlingame Libraries effective December 31, 2007. The purpose of this
action is to renegotiate the fees'to reflect a more realistic picture of
Hillsborough's usage of both of these libraries.
E. Foundation Book Sale- The October sale grossed over $5,000
making it the most successful sale in the history of Library book
sales. Chairman Jim Cannon added an extra evening which helped
contribute to the increase in revenue.
VIII. Unfinished Business
A. Bronze Lions - The lions that were delivered were not the
lions the City Librarian ordered. The artist has been contacted
and he will make arrangements to pick up one set of lions and
deliver the other set.
B. Employee Achievement Awards - Staff members have
received the nomination forms for the Employee Achievement
Awards. Responses are to be given to Bruce Carlton or Pat Toft by
November 2nd.
IX. New Business
A. Hillsborough Contract Task Force - Bruce Carlton and Katie
McCormack will represent the Library in future meetings or
negotiations that result from reopening the Hillsborough Contract.
The City Librarian will assist the task force by providing information
on Hillsborough users such as figures on registered patrons and
monthly circulation.
B. Ideas for Honoring Ralph Lane Jr. - The Trustees made the
following suggestions that could be possibilities to honor the late
Ralph Lane, Jr.: 1) memorial dateline on slice of former Easton
Eucalyptus; 2) dedicate the bronze lions-on front porch in his name;
3) create a scholarship for library science students.
C. Public Art: Burlingame Mural - The Trustees decided to
defer a decision on the mural request from Russ Cohen, President of
the Historical Society, until the full board was present. In addition
the Trustees had the following concerns: 1) cost of installation, as well
as cost to repair the wall when mural is removed; 2) Trustees would
like to view the mural before making a decision: 3) time frame that
mural would be placed in the library should be clarified; 4) any
maintenance issues for the mural and 5) placement of the mural.
Library Board of Trustee Minutes 2
October 16,2007
BURL i NO
Board of Trustees Minutes
September 11, 2007
I. Call to Order
President Griffith called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Nancy Brock, Bruce Carlton, Deborah
Griffith, Katie McCormack, Pat Toft
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Warrants and Special Funds
The Trustees unanimously approved the Warrants: M/S/C
(Toft/Griffith)
IV. Minutes
The Trustees unanimously approved the minutes for the August 21,
2007 meeting. M/S/C (Carlton/McCormack)
V. _Correspondence and Attachments
Correspondence was reviewed.
VI. From the Floor - No one from the public attended.
VII. Reports
The City Librarian reviewed his report emphasizing the success of
the Harry Potter event and making note of the fact Isabel Allende
will be featured at the One Book/One Community event to be held
October 11th at the San Mate Performing Arts Center. Ms. Allende
will be interviewed by Michael Krasny of KQED. (PM) radio.
VIII. Unfinished Business
A.' Employee Awards Dinner
The nomination letter and form for the Employee Achievement
Awards will be prepared and placed in the staff mail boxes the first
week of October. Staff will be requested to return their nominations
to.Trustee Toft and/or Carlton by November 2nd. Invitations will be
given to staff on November 1st. Manuel Caneri and Vicki Machado
will be asked to peform at the event.
480 Primrose Road•Burlingame•California 940io-4083
Phone(650)558-7474'Fax(650) 342-6295'mww.burlingame.orq/library
B. Library Reorganization Status
The reorganization of the collection has been completed. All Fiction
and Mysteries now reside on the Upper Level and Biography can be
found on the Lower Level. New directories depicting the location of
the library's collection are being prepared by Fast Signs. ,
C. Agenda for Council
The Trustees requested that the following items be placed on the
agenda for the joint City Council and Trustee meeting October lst:
1) Hillsborough Contract; 2) Increase in Hours; 3) Additional
Budget Funding for The Library's Collection.
IX. New Business
The Trustees approved the Library Holiday Schedule for 2008
and January 1 , 2009 as drafted. M/ S/C (McCormack/ Carlton)
X. Announcements
Trustee Toft noted that she would not be present at the October
16th meeting.
XI. Adjournment
The meeting was adjourned at 6:40pm. M/ S/C (McCormack/Carlton)
The next meeting of the Library Trustees will be held October 16th,
2007at 5:30pm in the Library Conference Room.
Respectfully Submitted,
Alfred H. Escoffier
City Librarian
Library Board of Trustee Minutes 2
September 11 2007
X. Adjournment
The meeting was adjourned at 6:40pm. M/S/C (McCormack/Carlton)
The next meeting of the Library Trustees will be held November 13,
2007 at 5:30pm in the Library Conference Room.
K ResisRes ectfully Submitted,
Alf ed H. Es ffier
City Librarian
Library Board of Trustee Minutes 3
October 16,2007
- BURLiNOAME
Board of Trustees Minutes
November 13,2007
I. Call to Order
President Griffith called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Nancy Brock,Bruce Carlton,Deborah Griffith,
Katie McCormack, Pat Toft
Staff Present: Al Escoffier, City Librarian
Sidney Poland,Recorder
III. Warrants and Special Funds .
The Trustees unanimously approved the Warrants. M/S/C
(Brock/Toft)
IV. Minutes
The Trustees unanimously approved the minutes for the October 16,
2007 meeting. M/S/C(Carlton/McCormack) .
V. Correspondence and Attachments
The City Librarian provided the Trustees with a list of ways in which
donors receive recognition for their individual donations.
VI. From the Floor-No one from the public attended.
VIL City Librarian's Report
A. Easton Tree Replaced-On October 16th,a City ceremony was
held to plant a Eucalyptus Citriodora tree in front of the Easton Library
in the spot where the large eucalyptus tree formerly resided. Pat.
Harding and Sue Reiterman represented the library.
B. Bronze Lion Sculptures-The bronze lions which are a
Centennial gift from the Library Board of Trustees have arrived and will
be installed by a contractor who specializes in sculpture installation.
C. Carpet Replacement Main Library-The City Librarian has
engaged Jaimi Baer,who was the interior designer for the newly
remodeled library in 1997,to assist in recreating a similar style of the
original carpet for the replacement project.
480 Primrose Road,Burlingame•California 94010-4083
Phone(650)558-7474'Fax(650)342-6295'www.burlinyame.ory/library
F
D. Seating Area in the Children's Department - A 4-seat seating
area is being designed by Michelle Nelson of Craftsman Home. The
chairs will most likely be a smaller version of Craftsman chairs. This
project will be funded by the Library Foundation.
VIII. Unfinished Business
A. Employee Awards Dinner - All arrangements have been made
with the hotel for the dinner. Final reservation count has to be given to
the catering department by November 27th. Trustees Carlton and Toft
have had a strong response from staff members regarding nominations
for the Employee Achievement Awards. Trustee Toft noted that as of this
date nominations are closed.
B. Hillsborough Usage - The City Librarian gave the Trustees
information showing in actual numbers Hillsborough usage of our
Library. He also provided a comparison of Hillsborough usage in both
Burlingame and.San Mateo Libraries. As of May 2007, the number of
Hillsborough registered borrowers at Burlingame Library is 4,458 or
74% compared to Hillsborough registered borrowers at San Mateo which
is 1,546 or 25%. The current formula is 2/3 Burlingame Public Library
and 1/3 San Mateo Public Library. In the current contract fees for the
year 2007-2008, Hillsborough pays $ 470,772 to the Burlingame
Library and $ 213, 254 to San Mateo Library. (Figures for population
served is from the "Persons Served by California Public Libraries, 2007"
California State Department of Finance.)
C. Burlingame Mural - The Trustees have an interest in displaying
the Burlingame Historical Society mural if certain criteria can be
agreed upon by both parties. The Trustees would like to meet with
members of the Historical Society and discuss the following issues: 1)
placement of mural on the east wall of the Lane Room; 2) opportunity
to view the mural; 3) engagement of a contractor to determine if the
mural can be safely hung due to its size; 4) payment of installation and
moving costs and 5) time period of one year. The City Librarian will
relate the Trustees' requests to Russ Cohen, President of the
Burlingame Historical Society.
D. Lane Honor Possibilities - The Trustees felt that the City
Librarian should write to Mrs. Lane apprising her of the suggestions
made for the Library to honor Mr. Lane and let her decide how she
wishes her husband to be honored and remembered.
IX. New Business
A. Accomplishments 2006-2007 - The Trustees were provided an
overview of the Library's accomplishments during 2006-2007.
Library Board of Trustee Minutes 2
November 13,2007
B. Funds Review (Revolving, Trustee, Duncan)
The Trustees reviewed the quarterly reports from the Trustees Special
Fund, the Revolving Account and the Duncan Trust.
X. Announcements - Trustee Brock inquired as to why the monthly
meetings with school librarians had been discontinued. The City
Librarian responded that the interest in this meeting had waned in
recent years. Therefore, the Children's Manager dropped this program
in favor of more one-to-one contact with the school librarians.
XI. Adjournment
The meeting was adjourned at 6:40pm. M/ S/C (McCormack/Toft)
The next meeting of the Library Trustees will be held January 15,
2008 at 5:30pm in the Library Conference Room. The Trustees will not
meet in December due to lack of official business.
Respectfully Submitted-,
Al red H. Escoffier
City Librarian
Library Board of Trustee Minutes 3
November 13, 2007
• CITY OF BURLINGAME PLANNING COMMISSION
BURLINGAME UNAPPROVED MINUTES
City Council Chambers
501 Primrose Road - Burlingame, California
February 11, 2008 -7:00 p.m.
I. CALL TO ORDER
Vice-Chair Terrones called the February 11, 2008, regular meeting of the Planning Commission to order at
7:00 p.m.
II. ROLL CALL
Present: Commissioners Auran, Osteriing, Terrones and Vistica
Absent: Commissioners Brownrigg, Cauchi
Staff Present: Community Development Director, William Meeker; Planner, Erica Strohmeier; and City
Attomey, Larry Anderson
III. MINUTES
Commissioner Osterling moved, seconded by Commissioner Vistica to approve the minutes of the January
28, 2008 regular meeting of the Planning Commission, with the following change:
■ Agenda Item 4, Page 6, "Discussion of Motion", last bullet point: revise second to last sentence to
read: "Perhaps do some 3D imaging to show how the roof at the off-set ridgeline would be resolved."
Motion passed 4-0-2 (Commissioners Cauchi and Brownrigg absent).
IV. APPROVAL OF AGENDA
There were no changes to the agenda.
V. FROM THE FLOOR
■ Pat Giomi, 1445 Balboa Avenue; noted that on April 12, 2008 from 9 a.m. to Noon, Building
Official Joe Cyr will conduct the annual Owner/Builder Workshop. She encouraged residents to
attend.
VI. STUDY ITEMS
There were no study items.
VII. ACTION ITEMS
Consent Calendar- Items on the Consent Calendar are considered to be routine. They are acted upon
simultaneously unless separate discussion and/or action is requested by the applicant, a member of the
public or a Commissioner prior to the time the Commission votes on the motion to adopt.
Vice-Chair Terrones asked if anyone in the audience or on the Commission wished to call any item off the
consent calendar. Item 1c was pulled by a member of the public (Pat Giorni) and moved to the Regular
1
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes February 11, 2008
Action portion of the agenda.
1a. 1121 CORTEZ AVEN U E,ZONED R-1 —APPLICATION FOR DESIGN REVIEW AND VARIANCES
FOR LOT COVERAGE AND FLOOR AREA RATIO FOR A FIRST AND SECOND STORY
ADDITION (RANDY GRANGE,TRG ARCHITECTS,APPLICANT AND ARCHITECT,AND GLENN
AND KIM BENTLEY, PROPERTY OWNERS) PROJECT PLANNER: ERICA STROHMEIER
1 b. 729 CONCORD WAY, ZONED R-1 —APPLICATION FOR DESIGN REVIEW FOR A FIRST AND
SECOND STORY ADDITION TO A SINGLE FAMILY DWELLING (GEURSE CONCEPTUAL
DESIGN, INC.,APPLICANT AND DESIGNER; PAUL A. MATTEUCCI TR, PROPERTY OWNER)
PROJECT PLANNER: RUBEN HURIN
1C. 1417 CABRILLO AVENUE, ZONED R-1 —APPLICATION FOR DESIGN REVIEW FOR A NEW
SINGLE FAMILY DWELLING AND DETACHED GARAGE(JAMES CHU, CHU DESIGN &ENGR.,
INC.,APPLICANT AND DESIGNER;ALVIN YANG, PROPERTY OWNER)PROJECT PLANNER:
LISA WHITMAN
Commissioner Osteding moved approval of Items 1 a and 1 b on Consent Calendar,based on the facts in the
staff reports, Commissioner's comments and the findings in the staff reports, with recommended conditions
in the staff reports and by resolution. The motion was seconded by Commissioner Auran. Vice-Chair
Terrones called fora voice vote on the motion and it passed 4-0-2(Commissioners Cauchi and Brownrigg
absent). Appeal procedures were advised.
VIII. REGULAR ACTION ITEMS
1 C. 1417 CABRILLO AVENUE,ZONED R-1 —APPLICATION FOR DESIGN REVIEW FOR A NEW SINGLE
FAMILY DWELLING AND DETACHED GARAGE (JAMES CHU, CHU DESIGN & ENGR., INC.,
APPLICANT AND DESIGNER; ALVIN YANG, PROPERTY OWNER) PROJECT PLANNER: LISA
WHITMAN
Reference staff report dated February 11, 2008, with attachments. Planner Strohmeier presented the
report, reviewed criteria and staff comments. Thirteen (13) conditions were suggested for consideration.
Vice-Chair Terrones opened the public hearing.
James Chu, 55 West 43rd Avenue, San Mateo; represented the applicant.
■ He believes that he has responded to all comments raised by the Commission previously.
Commission comments:
None.
Public comments:
■ Pat Giorni, 1445 Balboa Avenue; noted that the plans and suggested conditions do not specify the
type of windows to be installed. She also questioned the amount of soil to be removed from the site
and the method for removal; expressing concern regarding the impact of this activity upon the
neighborhood.
Additional Commission comments:
2
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes February 11, 2008
■ Asked if the soil will be off-hauled or distributed on the site (applicant indicated that it will be off-
hauled)
■ Asked for clarification of the window style and type (applicant indicated that the windows will be
wood-clad, simulated true divided light windows.
• Noted that the conditions of project approval will ensure that impacts due to soil off-hauling are
limited.
There were no further comments and the public hearing was closed.
Commissioner Auran moved to approve the application, by resolution, with the following amended
conditions:
1. that the project shall be built as shown on the plans submitted to the Planning Department date
stamped January 30, 2008, sheets A.1 through A.6 and L1.0, and that any changes to building
materials, exterior finishes,footprint or floor area of the building shall require an amendment to this
permit;
2. that the windows installed within the structure shall be wood-clad, simulated true divided light
windows;
3. that the conditions of the Chief Building Official's October 19, 2007 memo, the City Engineer's
October 19, 2007 memo,the Fire Marshal's October 22, 2007 memo,the City Arborist's November
27, 2007 memo, and the NPDES Coordinator's October 22, 2007 memo shall be met;
4. that demolition for removal of the existing structures and any grading or earth moving on the site
shall not occur until a building permit has been issued and such site work shall be required to
comply with all the regulations of the Bay Area Air Quality Management District;
5. that any changes to the size or envelope of the basement, first or second floors, or garage, which
would include adding or enlarging a dormer(s), moving or changing windows and architectural
features or changing the roof height or pitch, shall be subject to Planning Commission review;
6. that prior to issuance of a building permit for construction of the project, the project construction
plans shall be modified to include a cover sheet listing all conditions of approval adopted by the
Planning Commission, or City Council on appeal; which shall remain a part of all sets of approved
plans throughout the construction process. Compliance with all conditions of approval is required;
the conditions of approval shall not be modified or changed without the approval of the Planning
Commission, or City Council on appeal;
7. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single
termination and installed on the portions of the roof not visible from the street;and that these venting
details shall be included and approved in the construction plans before a Building permit is issued;
8. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which
requires affected demolition, new construction and alteration projects to submit a Waste Reduction
plan and meet recycling requirements;any partial or full demolition of a structure, interior or exterior,
shall require a demolition permit;
9. that during demolition of the existing residence, site preparation and construction of the new
residence, the applicant shall use all applicable "best management practices" as identified in
Burlingame's Storm Water Ordinance, to prevent erosion and off-site sedimentation of storm water
3
CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes February 11, 2008
runoff;
10. that the project shall meet all the requirements of the California Building and Uniform Fire Codes,
2007 Edition, as amended by the City of Burlingame;
THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION
PROCESS PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION
11. that prior to scheduling the foundation inspection, a licensed surveyor shall locate the property
corners, set the building footprint and certify the first floor elevation of the new structure(s)based on
the elevation at the top of the form boards per the approved plans; this survey shall be accepted by
the City Engineer;
12. that prior to scheduling the framing inspection the project architect or residential designer,or another
architect or residential design professional, shall provide an architectural certification that the
architectural details shown in the approved design which should be evident at framing, such as
window locations and bays, are built as shown on the approved plans; architectural certification
documenting framing compliance with approved design shall be submitted to the Building Division
before the final framing inspection shall be scheduled;
13. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the
roof ridge and provide certification of that height to the Building Department; and
14. that prior to final inspection, Planning Department staff will inspect and note compliance of the
architectural details (trim materials, window type, etc.) to verify that the project has been built
according to the approved Planning and Building plans.
The motion was seconded by Commissioner Vistica.
Discussion of the motion:
None.
Vice-Chair Terrones called for a voice vote on the motion to approve. The motion passed 4-0-2
(Commissioners Cauchi and Brownrigg absent). Appeal procedures were advised. This item concluded at
7:15 p.m.
2. 1535 LOS MONTES DRIVE,ZONED R-1 —APPLICATION FOR AMENDMENT TO DESIGN REVIEW FOR
CHANGES TO A PREVIOUSLY APPROVED NEW SINGLE FAMILY DWELLING AND ATTACHED
GARAGE(GEOMEN AND ELIZABETH LIU TRUST,APPLICANT AND PROPERTY OWNER;AND JERRY
DEAL, JD & ASSOCIATES, DESIGNER) PROJECT PLANNER: RUBEN HURIN
Reference staff report dated February 11, 2008, with attachments. Community Development Director
Meeker presented the report, reviewed criteria and staff comments. Fifteen (15)conditions were suggested
for consideration.
Vice-Chair Terrones opened the public hearing.
Michael Kaindl, JD Associates, 875 Mahler Road; represented the applicant.
Commission comments:
4
CITY OF BURLINGAME PLANNING COMM/SS/ON—Unapproved Minutes February 11,2008
• Windows over the stairs on the front elevation are lacking some details.
• None of the muntons shown on the approved plans have been installed on any of the windows on
the house,and have not been included in the request for the amendment,nor was this change
reflected in the FYI viewed by the Commission previously;either install per approved plans,or add
to the request for amendments.
• The neighbor on uphill side was previously concerned about the design;have they been consulted
regarding the changes.
• Information has not been accurately reflected on plans.
• The change in window patterns is generally acceptable,but not the change deleting the muntons.
• Asked for clarification regarding the change from a wood to wrought-iron railing;the Commission
should see details of the new design before approving the change.
Public comments:
None.
There were no further comments and the public hearing was closed.
Commissioner Auran moved to continue the matter with direction to the applicant to clarify the window
design on the plans,and provide details of the rail design.
The motion was seconded by Commissioner Vistica.
Discussion of the motion:
None.
Vice-Chair Terrones called for a voice vote on the motion to continue. The motion passed 4-0-2
(Commissioners Cauchi and Brownrigg absent). This item concluded at T34 p.m.
3. 3066 HILLSIDE DRIVE,ZONED R-1—APPLICATION FOR AMENDMENT TO DESIGN REVIEW FOR
CHANGES TO A PREVIOUSLY APPROVED FIRST AND SECOND STORY ADDITION (MIMI STEN,
APPLICANT AND PROPERTY OWNER;AND MICHAEL MA,ARCHITECT)PROJECT PLANNER: ERICA
STROHMEIER
Reference staff report dated February 11,2008,with attachments. Planner Strohmeier presented the
report,reviewed criteria and staff comments. Fourteen(14)conditions were suggested for consideration.
Vice-Chair Terrones opened the public hearing.
Michael Ma,20660 Stevens Creek Boulevard,Cupertino;represented the applicant.
• Noted that there is more landscaped area behind garage than existed previously.
Commission comments:
• Requested clarification of landscaped area near garage;noted that it is difficult to determine from
the photos provided what the material is that ebsted in the prior condition.
• Noted that there is too much concrete on the property.
• If replacement of paved areas "in kind" had been called out, the Commission would have
commented on that;the applicant is only now making an argument that they have replaced in kind;
5
CITY OF BURLINGAME PLANNING COMMISSION — Unapproved Minutes February 11, 2008
the Commission is now forced to comment after the fact since the applicant made unilateral
changes to the plans.
■ Asked if the photos provided are the best examples available; would like to see better pre-existing
photos to do an adequate comparison.
Public comments:
■ David Leung, 3066 Hillside Drive; provided additional photos clarifying prior conditions. Stated that
there is a drainage area at the southwest corner of the garage; the area catches water from north
side around garage to the side area and steers water away from the neighbor's property. The
drainage system has been approved by the City. They have increased landscaped areas on the
property.
Additional Commission comments:
■ Asked how many square feet of concrete is present on the property.
■ Replacing an existing condition in kind does not make it a good thing.
■ What might have been interpreted as the prior condition is the driveway to garage and circular
driveway; the area behind the garage may have been a planter area that had been filled with asphalt
previously.
■ It was very clear from first approval that the boundary of paving should not exceed previous
condition; the Commission expected to see what was approved on the plans.
■ The applicants have made unilateral changes to plans; without the consent of the City.
There were no further comments and the public hearing was closed.
Further Commission comments:
■ Noted that more landscaping was to be provided in the front of the property, per the minutes of the
November 13, 2007 meeting.
■ What is before the Commission can't be supported.
■ Noted concerns from 2007 discussion that needed to break up the amount of paving — specifically
required landscaping with a path at the location in question.
■ Should provide a layout of the paving pattern, with an indication where portions could be removed to
accommodate the installation of planters.
Commissioner Osterling moved to continue the matter with direction to the applicant to prepare a plan that
shows the paving pattern behind the garage and a method for removing portions of the paving in order to
permit the installation of planters in the area.
The motion was seconded by Commissioner Auran.
Discussion of the motion:
■ It would be a good idea to place a planterin front of the house to conceal the gas rreter.
■ It was the Planning Commission's intent that the area in question be a landscaped area.
Vice-Chair Terrones called for a voice vote on the motion to continue. The motion passed 4-0-2
(Commissioners Cauchi and Brownrigg absent). This item concluded at 8:19 p.m.
6
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes February 11, 2008
4. 329 PRIMROSE ROAD, ZONED C-1, SUBAREA A-APPLICATION FOR CONDITIONAL USE PERMIT
FOR A REAL ESTATE OFFICE ON THE SECOND FLOOR IN BURLINGAME AVENUE COMMERCIAL
AREA, SUB-AREA A (KIRK SYME, WOODSTOCK DEVELOPMENT INC, PROPERTY OWNER AND
APPLICANT; S J SUNG ARCHITECTS ARCHITECT) PROJECT PLANNER: ERICA STROHMEIER
Reference staff report dated February 11, 2008, with attachments. Planner Strohmeier presented the
report, reviewed criteria and staff comments. Seven (7) conditions were suggested for consideration.
Vice-Chair Terrones opened the public hearing.
Commission comments:
None.
Lisa Stephenson, 330 Primrose Road, Suite 203, Burlingame; represented the applicant.
Public comments:
None.
Additional Commission comments:
■ Asked what uses will be in the ground-floor retail spaces.
There were no further comments and the public hearing was closed.
Commissioner Vistica moved to approve the application, by resolution, with the following conditions:
1. that the real estate/property management business shall be limited to 1,782.1 SF on the second floor
of the building at 329 Primrose Road,as shown on the plans submitted to the Planning Department
and date stamped December 26, 2007, sheet A-1; that the first floor of the building shall only be
occupied by retail and personal service businesses and that the second floor of the building shall
only be occupied by office uses and shall not include any health service uses;
2. that the real estate/property management business may not be open for business except during the
hours of 8:00 a.m. to 6:00 p.m., Nbnday through Friday and shall be closed on the weekends;
3. that the real estate/property management business shall have a maximum of 5 employees on-site at
any one time and a total of 6 persons on-site at any one time;the number of employees for the real
estate/property management use in the 1,782.1 SF office and the maximum of 6 persons on site at
any one time, shall not be increased without an amendment to this permit;
4. that any changes in operation, floor area, use, or number of employees, which exceeds the
maximums as stated in these conditions shall require an amendment to this use permit;
5. that the conditions of the Chief Building Officials June 4, 2007 and December 26,2007 memos,and
the Fire Marshal's June 4, 2007, and December 27, 2007, memos shall be met;
6. that the use and any improvements for the use shall meet all the requirements of the California
Building Code and California Fire Code, 2007 edition, as amended by the City of Burlingame; and
7. that this Conditional Use Permit shall be reviewed upon complaint.
7
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes February 11, 2008
The motion was seconded by Commissioner Auran.
Discussion of motion:
None.
Vice-Chair Terrones called for a voice vote on the motion to approve. The motion passed 4-0-2
(Commissioners Cauchi and Brownrigg absent). Appeal procedures were advised. This item concluded at
8:24 p.m.
IX. DESIGN REVIEW STUDY ITEMS
5. 1412 VANCOUVER AVENUE, ZONED R-1 — APPLICATION FOR DESIGN REVIEW AND SPECIAL
PERMIT FOR DECLINING HEIGHT ENVELOPE FORA NEW,TWO-STORY SINGLE FAMILY DWELLING
AND DETACHED GARAGE(JAMES CHU, CHU DESIGN& ENGR., INC.,APPLICANT AND DESIGNER;
AND YANG MIN YANG, PROPERTY OWNER) PROJECT PLANNER: LISA WHITMAN
Reference staff report dated February 11, 2008, with attachments. Community Development Director
Meeker briefly presented the project description. There were no questions of staff.
Vice-Chair Terrones opened the public comment period.
James Chu, 55 West 43`d Avenue, San Mateo; represented the applicant.
Commission comments:
■ Asked where the sump pump will be located; should be enclosed within the garage.
■ The porch is not as substantial as on prior projects, though consistent with style of house.
■ Asked how the area under the staircase into the rear-yard will be finished.
■ The landscape plan is appropriate.
■ Massing is handled well.
■ Identify materials and finishes for corbels and banding.
Public comments:
■ Pat Giorni, 1445 Balboa Avenue; noted that the house is 7 SF below the maximum FAR. Too much
paving. Appreciated the comment regarding the front porch. The house is likely a spec house; the
Commission could request a change in the style to permit a more welcoming front porch.
There were no other comments from the floor and the public hearing was closed.
Additional Commission comments:
■ Discussed the need for street trees; but wouldn't want them installed until the Beautification
Commission has weighed in on the theme for the street.
■ Wheel tracks in place of a solid driveway are preferred in front of the gate, but not behind the gate.
• Requested that the flagstone paving in the rear be placed on a permeable base.
Commissioner Auran made a motion to place the item on the Consent Calendar when complete.
This motion was seconded by Commissioner Vistica.
8
CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes February 11, 2008
Discussion of motion:
■ Is a good design that works well with the site; will fit in nicely into the neighborhood.
■ The encroachment into the declining height envelope will not intrude into side of property.
■ The grade of the lot causes the need forthe declining height envelope Variance.
■ The Community Development Department and Finance Department should work to develop method
of requiring a deposit for street trees in this and similar instances.
Vice-Chair Terrones called fora vote on the motion to place this item on the Consent Calendar when plans
have been revised as directed. The motion passed on a voice vote 4-0-2 (Commissioners Cauchi and
Brownrigg absent). The Planning Commission's action is advisory and not appealable. This item concluded
at 8:41 p.m.
6. 2411 HALE DRIVE,ZONED R-1 —APPLICATION FOR DESIGN REVIEW AND SPECIAL PERMITS FOR
DECLINING HEIGHT ENVELOPE AND BASEMENT FOR A NEW, TWO-STORY SINGLE FAMILY
DWELLING AND DETACHED GARAGE (JACK MCCARTHY, APPLICANT AND DESIGNER; AND
RONALD AND DOROTHEA MAFRICI, PROPERTY OWNER) PROJECT PLANNER: RUBEN HURIN
Reference staff report dated February 11, 2008, with attachments. Community Development Director
Meeker briefly presented the project description. There were no questions of staff.
Vice-Chair Terrones opened the public comment period.
Jack McCarthy, 5339 Prospect Road #311, San Jose; represented the applicant.
■ Noted that he is willing to use wheel tracks in front of gate for the driveway
Commission comments:
■ Second floor shows downspout with shed roof below; asked for clarification on how the water will be
collected.
■ Asked for clarification that all window sills will be of the same design.
■ Specify window design and type on plans.
■ Call out materials for front door on the plans.
■ Show wheel tracks for driveway in front of the electric date; which also needs to be shown on the
plans.
■ Consider a different plant material adjacent to the walkway at the front of the house; the existing
choice could be irritating to passersby.
■ Discussed the protecting opening requirement when the home is closer than 5-feet to the side
property line; provide details of window design and/or another solution that meets the fire protection
requirements; staff requested to discuss this matterwith the Building Official.
■ Noted that leaded glass windows will be installed in the bay on the front.
■ Clarify difference in window treatments between upper and lower floors.
Public comments:
■ Hsiao Lieu, 2415 Hale Drive;summarized concerns expressed in his February 10,2008 letter to the
Planning Commission regarding the project;concerns related to drainage problems on the lots and
the proposal to exceed the normal height envelope. He also encouraged a more "airy" fence
between his property and the subject property.
9
CITY OF BURLINGAAE PLANNING COMMISSION—Unapproved Minutes February 11,2008
• Anna Marianella,2407 Hale Drive;expressed concerned about the height of house and cantilevered
portion of house. Light will be reduced in main living areas of her house. The long solid wood fence
will completely extend the length of the driveway and will cut off light to her property. Encouraged
applicant to work with her;would like the solid wood fence at rear,but something more airy where
the homes are separated.
• Pat Giomi,1445 Balboa Avenue;complemented the design. Would recommend frosted windows in
bathroom. Basement adds to floor area though exempted. Is likely a spec house. Should work with
the neighbors. Noted amount of impervious surface is excessive.
There were no other comments from the floor and the public hearing was closed.
Mr.McCarthy responded to public comments and indicated that he would work with the neighboring property
owners to address their concerns.
Additional Commission comments:
• Indicate that a pervious base will be used for the patio in the rear.
• Provide details of the electric gate on the front elevation.
• Provide details of sump pump system for drainage.
• Consider installing a more detailed front door,perhaps with leaded glass to match the bay window.
• Commented that re-development of the property will likely improve the drainage conditions in the
area;and that the Variance for the declining height envelope will only permit the creation of a bed
wall.
Commissioner Auran made a motion to place the item on the Consent Calendar when complete.
This motion was seconded by Commissioner Osterling
Discussion of motion:
None.
Vice-Chair Terrones called fora vote on the motion to place this item on the Consent Calendar when plans
have been revised as directed. The motion passed on a voice vote 4-0-2(Commissioners Cauchi and
Brownrigg absent). The Planning Commission's action is advisory and not appealable. This item concluded
at 9:11 p.m.
X. COMMISSIONERS'REPORTS
There were no Commissioner's Reports.
XI. DIRECTOR'S REPORT
Commission Communications:
• None.
Actions from Regular City Council meeting of February 4 and 5,2008:
• Noted that the City Council conducted interviews for the two vacant Planning Commission positions
on February 5, 2008; and that it is expected that the Council will announce its choices at the
February 19,2008 meeting.
10
CITY OF BURLINGAME PLANNING COMMISSION — Unapproved Minutes February 11, 2008
FYI: Peninsula Hospital Replacement Project Complaint Log — January 2008:
■ Accepted.
Other Items of Interest:
■ Community Development Director Meeker noted that the proposed development on the former
Chevron property at the comer of EI Camino Real and Burlingame Avenue will appear on the
February 25, 2008 agenda as a Design Review Study item.
XII. ADJOURNMENT
Vice-Chair Terrones adjourned the meeting at 9:16 p.m.
Respectfully submitted,
Stanley Vistica, Secretary
11
City of Burlingame
JANUARY PERMIT ACTIVITY
`* Permit activity was strong during the month of January. Residentiai alterations were up by 24%and non-residential alterations were up by over 80% compared to
January of 2007. Permits for small, residential kitchen and bathroom upgrades were up significantly.
**There was one pre-application meeting in January for an expansion to II Piccolo Restaurant at 1219 Broadway.
THIS MONTH
THIS MONTH LAST YEAR DIFF F. Y. 2008 F. Y.2007 DIFF
Permit Type # # % # # %
WATER HEATER 8 13,996 22 35,423 31 46,616 -24
SWIMMING POOL 1 5,000 5 82,000 2 86,500 -5
SIGN 4 38,100 4 22,300 71 26 102,555 29 189,495 -46
ROOFING 13 161,580 24 305,934 -47 137 1,912,943 180 2,503,837 -24
RETAINING WALL 1 12,000 3 274,020
PLUMBING 7 20,356 15 34,384 -41 79 333,600 107 297,208 12
NEW SFD 1 425,000 1 635,000 -33 4 2,475,000 8 4,169,000 -41
NEW COMMERCIAL 1 42,000,000
NEW 5 UNIT APT OR CO 1 3,500,000
NEW 3 OR 4 UNIT APT
MECHANICAL 7 28,860 23 148,008 34 384,483 -62
KITCHEN UPGRADE 10 301,500 4 65,500 360 35 1,042,704 21 652,100 60
FURNACE 5 19,325 4 23,022 -16 13 71,542 9 48,936 46
ELECTRICAL SERVICE 3 4,500 1 2,000 125 18 84,165 12 32,150 162
City of Burlingame
JANUARY PERMIT ACTIVITY
THIS MONTH
THIS MONTH LAST YEAR DIFF F. Y. 2008 F. Y.2007 DIFF
Permit Type # # % # # %
ELECTRICAL 5 55,300 3 18,400 201 32 115,539 29 261,245 -56
BATHROOM UPGRADE 3 58,000 2 20;000 190 28 475,055 23 331,200 43
ALTERATION RESIDENTI 34 841,400 21 680,925 24 216 8,671,921 188 8,294,735 5
ALTERATION NON RES 11 1,482,065 5 818,500 81 64 13,015,254 49 8,544,174 52
Totals: 97 3,412,126 100 2,680,821 27 703 70,565,709 726 29,615,699 138
CITY OF BURLINGAME
Portfolio Management
Portfolio Summary
January 31, 2008
Investments
I-AIF&County Pool
Fedefal A9enc Par
Y Issues-Cou Value Market Book %of Days to YTM YTM
poi 20,640,579.27 Value Value Portfolio Term Maturity 360 Equiv. 365 Equiv
Investments 19,000,000.00 20,640,579.27 20,640,579.27 52.06 1 1 4.501 4.564
19,348,830.00 19,004,501.60 47.94 1,707 1,533 4.960 5.029
Total Earnings 39,640,579.27 39,989,409.27 °
Current year 39,645,080.87 100.00% 819 735 4.721 4.787
ive January -�
Average pail rY 31 Month Ending Fiscal Year To Date
Y Balance 151,355.87
Effective Rate
Of
Return 1,016,567.87
Purs 36,777,312.61
avail want to State law 34,413,115.63
bility of , there are 4.85%
some of these fu snds uotent available funds to meet Burlingame's expenditure requirements5for the coming 6 months. Total funds invested represent consolidation of all fund types,and
� is restricted by law e. p
�E ( g. Gas Tax,Trust&Agency funds, Capital Projects,and Enterprise funds).
S AV
FINANCE
REASURER Zv0
Reporting period 0.1/()1/2008_01/
Rin date:0217 31/2pp8 �!
1/2008.p9:37
Portfolio
o2a
0
PM(PRF_PMt)SymRept6.4
Report V c—�r
1 n
Page 2
CITY OF BURLINGAME
Portfolio Management
Portfolio Details - Investments
Maturity
January 31, 2008 YTM Days to Date
Stated MOO
365 Maturity
Average Purchase Book Value Rate
O�SIP Par Value Market Value 1
Investment# Issuer Balance Date
SAIF 4.620&County Pool 1
11,720,933.56 4.620 Aaa 4490-
SY77 LOCAL AGENCY INV.FD.
S77 11,720,933.56 11,720,933.56 8919,645.71 4.490 64
SYS79 79 S M COUNTY POOL 8,919,645.71 8,919,645.71
27 20,640,579.27
579.
Subtotal and Average 19,547,004.56 20,640,579.27 20,640, 0610g12012
5.600 1,585
1,771 1210712012
Federal Agency Issues-Coupon 1,000,000.00 5.600 4.490 010
3331X835 536 FEDERAL FARM CREDIT BANK 06/04/2007 1,000,000.00
1 1,010,310.00 1,000 000.00 4490 5025 1 8 2 1 o4/23/20A0
1,000,000.00 5.025 5250
31331YGR5 545 FEDERAL FARM CREDIT BANK 12/07/2007 1,000,000.00 1,021,880.00 Aaa 43 0412312012
3133XJ6F0 531 FEDERAL HOME LOAN BANK 12/20/2006 1,000,000.00 1,008,130.00 1,000,000.00 513012
5.250 5.250 1,5
3133XKKM6 533 FEDERAL HOME LOAN BANK 04/23/2007 1,000,000.00 1,005,630.00 5.2
50 Aaa 5.450 1,580 0 012
412009
'3133XKL94 534 FEDERAL HOME LOAN BANK 04/23/2007 1,000,000.00 1,032,190.00 1,000,000.00Aaa 0610
3j33XKU37 535 FEDERAL HOME LOAN BANK 05/30/2007 2,000,000-00 2,018,760.00 2,000,000.00 5-450 250 Aaa 5020 15.330 725 10122120 12
3133X1-51-3 537 FEDERAL HOME LOAN BANK 06/08/2007 1,000,000.00 1,009,060.00 998,501.60 5 020 Aaa 5.000 1,733 1013012012
3133XMKS9 541 FEDERAL HOME LOAN BANK 10/22/2007 1,000,000.00 1,037,810.00 1,000,000.00 000 Aaa 5000 1,739 1110512
3j33XMRN3 542 FEDERAL HOME LOAN BANK 10/30/2007 1,000,000.00 1,017,190.00 1,000,000.00 5000 Aaa
4 850 17 0 OA/0750 1,011
3j33XMTP6 543 FEDERAL HOME LOAN BANK 11/05/2007 1,000,000.00 1,017,500.00 1,000,000.00 5.000
850 Aaa 41375 1,802 011071 2013
3j33XMSW2 544 FEDERAL HOME LOAN BANK 11/16/2007 1,000,000.00 1,030,630.00 1,000,000.00 4 375 Aaa 4 050 1 81� 0112g12013
1,000,000.00 qaa 4 0112
3133XNW21 546 FEDERAL HOME LOAN BANK 01/07/2008 1,000,000.00 1,020,940.00 4,050 4.000 1 343 101062011
3133XNYV5 547 FEDERAL HOME LOAN BANK 01/22/2008 1,000,000.00 1,016,560.00 1,000,000.00 4 p00 qaa 5.250 1.585 0610412012
% 313 1,000,000.00 Aaa
3XP3C6 548 FEDERAL HOME LOAN BANK 01/29/2008 1,000,000.00 1,014,690.00 5 250 5 2y4 1 720 1pj1-712p12
3j2g 1,014,660.00 1,000,000.00 qaa 1 12
31 X51-101 529 FEDERAL HOME LOAN MORTG.CORP. 10/06/2006 1,000,000.00 1,006,000.00 5.400 Aaa 5 400 1 678 pgj05120
2aX6AZ9 538 FEDERAL HOME LOAN MORTG.CORP. 08/30/2007 1,000,000.00 1,036,660.00 5,400 ��
312gX6NV4 540 FEDERAL HOME LOAN MORTG.CORP. 10/17/2007 1,000,000.00 1,019,350.00 1,000,000.00 5 5p0 .t,53
3136F8RX5 539 FANNIE MAE 09/05/2007 1,000,000.00 11016,880.00 1,000,000.00 5.029
004,501.60 735
19,
Subtotal and Average 17,230,308.05 19,000,000.00 19,348,830.00 4.787
Total and Average 36,777,312.61 39,640,579.27
39,989,409.27 39,645,080.87
portfolio Ci CP
PM(PRF PM21 SymRep�6.4A 2023
� Q ReP°,t ver.5.00
ate:02/11/2008-09:37
CITY OF BURLINGAME
Portfolio Management
Portfolio Summary
January 31, 2008
Par Market Book %of Days to YTM YTM
Investments Value Value Value Portfolio Term Maturity 360 Equiv. 365 Equiv.
LAIF&County Pool 20,640,579.27 20,640,579.27 20,640,579.27 52.06 1 1 4.501 4.564
Federal Agency Issues-Coupon 19,000,000.00 19,348,830.00 19,004,501.60 47.94 1,707 1,533 4.960 5.029
Investments 39,640,579.27 39,989,409.27 39,645,080.87 100.00% 819 735 4.721 4.787
Total Earnings January 31 Month Ending Fiscal Year To Date
Current Year 151,355.87 1,016,567.87
Average Daily Balance 36,777,312.61 34,413,115.63
Effective Rate of Return 4.85% 5.01%
Pursuant to State law,there are sufficient available funds to meet Burlingame's expenditure requirements for the coming 6 months. Total funds invested represent consolidation of all fund types,and
avai bility of some of these funds is restricted by law(e.g.Gas Tax,Trust&Agency funds,Capital Projects,and Enterprise funds).
I ZOO
JE71AV FINANCE DIR./TREASURER
Reporting period 01/01/2008-01/31/2008
Portfolio CITY
CP
Run Date:02/11/2008-09:37 PM(PRF_PM1)SymRept 6.41.202a
Report Ver.5.00
f
CITY OF BURLINGAME
Portfolio Management Page 2
Portfolio Details - Investments
January 31, 2008
Average Purchase Stated YTM Days to Maturity
CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity Date
LAIF&County Pool
SYS77 77 LOCAL AGENCYINV.FD. 11,720,933.56 11,720,933.56 11,720,933.56 4.620 4.620 1
SYS79 79 S M COUNTY POOL 8,919,645.71 8,919,645.71 8,919,645.71 4.490 Aaa 4.490 1
Subtotal and Average 19,547,004.56 20,640,579.27 20,640,579.27 20,640,579.27 4.564 1
Federal Agency Issues-Coupon
31331XB35 536 FEDERAL FARM CREDIT BANK 06/04/2007 1,000,000.00 1,010,310.00 1,000,000.00 5.600 5.600 1,585 06/04/2012
31331YGR5 545 FEDERAL FARM CREDIT BANK 12/07/2007 1,000,000.00 1,021,880.00 1,000,000.00 4.490 4.490 1,771 12/07/2012
3133XJ6F0 531 FEDERAL HOME LOAN BANK 12/20/2006 1,000,000.00 1,008,130.00 1,000,000.00 5.025 Aaa 5.025 1,053 12/20/2010
3133XKKM6 533 FEDERAL HOME LOAN BANK 04/23/2007 1,000,000.00 1,005,630.00 1,000,000.00 5.250 Aaa 5.250 812 04/23/2010
3133XKL94 534 FEDERAL HOME LOAN BANK 04/23/2007 1,000,000.00 1,032,190.00 1,000,000.00 5.250 Aaa 5.250 1,543 04/23/2012
3133XKU37 535 FEDERAL HOME LOAN BANK 05/30/2007 2,000,000.00 2,018,760.00 2,000,000.00 5.450 Aaa 5.450 1,580 05/30/2012
3133XL51-3 537 FEDERAL HOME LOAN BANK 06/08/2007 1,000,000.00 1,009,060.00 998,501.60 5.250 Aaa 5.330 489 06/04/2009
3133XMKS9 541 FEDERAL HOME LOAN BANK 10/22/2007 1,000,000.00 1,037,810.00 1,000,000.00 5.020 Aaa 5.020 1,725 10/22/2012
3133XMRN3 542 FEDERAL HOME LOAN BANK 10/30/2007 1,000,000.00 1,017,190.00 1,000,000.00 5.000 Aaa 5.000 1,733 10/30/2012
3133XMTP6 543 FEDERAL HOME LOAN BANK 11/05/2007 1,000,000.00 1,017,500.00 1,000,000.00 5.000 Aaa 5.000 1,739 11/05/2012
3133XMSW2 544 FEDERAL HOME LOAN BANK 11/16/2007 1,000,000.00 1,030,630.00 1,000,000.00 4.850 Aaa 4.850 1,750 11/16/2012
3133XNW21 546 FEDERAL HOME LOAN BANK 01/07/2008 1,000,000.00 1,020,940.00 1,000,000.00 4.375 Aaa 4.375 1,802 01/07/2013
3133XNYV5 547 FEDERAL HOME LOAN BANK 01/22/2008 1,000,000.00 1,016,560.00 1,000,000.00 4.050 Aaa 4.050 1,817 01/22/2013
3133XP3C6 548 FEDERAL HOME LOAN BANK 01/29/2008 1,000,000.00 1,014,690.00 1,000,000.00 4.000 Aaa 4.000 1,824 01/29/2013
3128X5LP1 529 FEDERAL HOME LOAN MORTG.CORP. 10/06/2006 1,000,000.00 1,014,660.00 1,000,000.00 5.250 Aaa 5.250 1,343 10/06/2011
3128X6AZ9 538 FEDERAL HOME LOAN MORTG.CORP. 08/30/2007 1,000,000.00 1,036,660.00 1,006,000.00 5.400 Aaa 5.254 1,585 06/04/2012
3128X6NV4 540 FEDERAL HOME LOAN MORTG.CORP. 10/17/2007 1,000,000.00 1,019,350.00 1,000,000.00 5.400 Aaa 5.400 1,720 10/17/2012
3136F8RX5 539 FANNIE MAE 09/05/2007 1,000,000.00 1,016,880.00 1,000,000.00 5.500 Aaa 5.500 1,678 09/05/2012
Subtotal and Average 17,230,308.05 19,000,000.00 19,348,830.00 19,004,501.60 5.029 1,533
Total and Average 36,777,312.61 39,640,579.27 39,989,409.27 39,645,080.87 4.787 735
Portfolio CITY
CP
Run Date:02/11/2008-09:37 PM(PRF_PM2)SynnRept 6.41.202a
Report Ver.5.00
CITY OF BURLINGAME
Portfolio Management
Page 3
Activity By Type
January 1, 2008 through January 31, 2008
Beginning Stated Transaction Purchases Redemptions Ending
CUSIP Investment# Issuer Balance Rate Date or Deposits or Withdrawals Balance
LAIF&County Pool (Monthly Summary)
SYS77 77 LOCAL AGENCY INV.FD. 4.620 153,015.11 0.00
SYS79 79 S M COUNTY POOL 4.490 1,186,241.93 0.00
Subtotal 19,301,322.23 1,339,257.04 0.00 20,640,579.27
Federal Agency Issues-Coupon
3133XNW21 546 FEDERAL HOME LOAN BANK 4.375 01/07/2008 1,000,000.00 0.00
3133XNYV5 547 FEDERAL HOME LOAN BANK 4.050 01/22/2008 1,000,000.00 0.00
3133XP3C6 548 FEDERAL HOME LOAN BANK 4.000 01/29/2008 1,000,000.00 0.00
Subtotal 16,004,501.60 3,000,000.00 0.00 19,004,501.60
Total 35,305,823.83 4,339,257.04 0.00 39,645,080.87
Portfolio CITY
CP
Run Date:02/11/2008-09:37
PM(PRF_PM3)SymRept 6.41.202a
Report Ver.5.00
CITY OF BURLINGAME
Portfolio Management Page 4
Activity Summary
January 2007 through January 2008
Yield to Maturity Managed Number Number
Month Number of Total 360 365 Pool of Investments of Investments Average Average
End Year Securities Invested Equivalent Equivalent Rate Purchased Redeemed Term Days to Maturity
January 2007 14 29,678,426.66 4.672 4.737 4.780 0 1 410 260
February 2007 13 31,235,440.74 4.788 4.855 4.970 0 1 385 237
March 2007 13 31,665,460.80 4.825 4.892 5.024 0 0 380 223
April 2007 13 34,250,399.91 4.899 4.967 5.027 2 2 401 282
May 2007 14 36,803,146.43 4.906 4.974 4.995 1 0 472 352
June 2007 15 36,293,438.53 4.981 5.050 5.010 2 1 524 416
July 2007 15 34,975,633.40 5.031 5.101 5.093 0 0 544 419
August 2007 16 32,703,250.60 5.021 5.090 5.063 1 0 635 488
September 2007 16 31,668,522.79 5.017 5.087 5.049 1 1 679 524
October 2007 17 32,552,669.40 5.083 5.153 5.060 3 2 761 652
November 2007 18 33,111,553.85 4.981 5.051 4.865 2 1 826 725
December 2007 17 35,305,823.83 4.855 4.922 4.696 1 2 764 686
January 2008 20 39,645,080.87 4.721 4.787 4.564 3 0 819 735
Average 15 33,837,603.68 4.906% 4.974% 4.938 1 1 585 461
Portfolio CITY
CP
Run Date:02/11/2008-09:37 PM(PRF_PM4)SynnRept 6.41.202a
Report Ver.5.00
� f
CITY OF BURLINGAME
Portfolio Management Page 5
Distribution of Investments By Type
January 2007 through January 2008
January February March April May June July August September October November December January Average
Security Type 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2008 by Period
LAIF&County Pool 61.3 64.8 65.3 67.9 64.7 61.4 60.0 54.1 52.6 50.8 48.6 54.7 52.1 58.3%
Certificates of Deposit-Bank
Certificates of Deposit-S&L
Certificates of Deposit-Thrift&Ln
Negotiable CD's-Bank
CORP NOTES
Bankers Acceptances
Commercial Paper-Interest Bearing
Commercial Paper-Discount _..............................._. ... ................ ..
Federal Agency Issues-Coupon 37.1 35.2 34.7 32.1 35.3 38.6 40.0 45.9 47.4 49.2 51.4 45.3 47.9 41.6%
Federal Agency Issues-Discount 1.6 0.1%
_ ........... ... .. ..._....... __ ........ . _
Treasury Securities-Coupon
Treasury Securities-Discount
Miscellaneous Securities-Coupon
Miscellaneous Securities-Discount
Non Interest Bearing Investments
Mortgage Backed Securities
Miscellaneous Discounts-At Cost 2
Miscellaneous Discounts-At Cost 3
Portfolio CITY
CP
Run Date:02/11/2008-09:37 PM(PRF_PM5)SyrnRepl 6.41.202a
Report Ver.5.00
CITY OF BURLINGAME
Portfolio Management Page 6
Interest Earnings Summary
January 31, 2008
January 31 Month Ending Fiscal Year To Date
CD/Coupon/Discount Investments:
Interest Collected 0.00 373,341.67
Plus Accrued Interest at End of Period 192,560.15 192,560.15
Less Accrued Interest at Beginning of Period ( 119,087.92) ( 90,169.32)
Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00)
Interest Earned during Period 73,472.23 475,732.50
Adjusted by Capital Gains or Losses 0.00 0.00
Earnings during Periods 73,472.23 475,732.50
Pass Through Securities:
Interest Collected 0.00 0.00
Plus Accrued Interest at End of Period 0.00 0.00
Less Accrued Interest at Beginning of Period ( 0.00) ( 0.00)
Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00)
Interest Earned during Period 0.00 0.00
Adjusted by Premiums and Discounts 0.00 0.00
Adjusted by Capital Gains or Losses 0.00 0.00
Earnings during Periods 0.00 0.00
Cash/Checking Accounts:
Interest Collected 206,725.16 745,146.60
Plus Accrued Interest at End of Period 409,333.12 409,333.12
Less Accrued Interest at Beginning of Period ( 538,174.64) ( 613,644.35)
Interest Earned during Period 77,883.64 540,835.37
Total Interest Earned during Period 151,355.87 1,016,567.87
Total Capital Gains or Losses 0.00 0.00
Total Earnings during Period 151,355.87 1,016,567.87
Portfolio CITY
CP
Run Date:02/11/2008-09:37 PM(PRF_PM6)SyrnRept 6.41.202a
Report Ver.5.00
Comcast Comcast Cable
12647 Alcosta Boulevard
Suite 200
San Ramon,CA 94583-5147
Office:925.973.7000
Fax:925.973.7015
February 5, 2008 www.comcast.com
Mr. Jesus Nava
City of Burlingame
501 Primrose Road
Burlingame, CA 94010
Dear Mr. Jesus Nava:
As you may already be aware, it is our goal at Comcast Cable to ensure that your office
remains informed of the programming services we offer to our subscribers who reside in
your community.
In pursuit of attaining our goal, we are sending you this letter to inform you of an exciting
programming enhancement scheduled to take place in your community.
Effective February 6, 2008, we are adding KICU-DTKTV to the Limited Basic level of
service on channel #197. KICU has picked up KTVN as a multicast channel which
programming consists of Korean language programs and is operated out of the San
Jose area.
Customers will be required to use a Digital Control Terminal to view the programming
on channel #197.
As always, if you should have any questions or concerns regarding the matter, please
feel free to contact your local Government Affairs Director, Lee-Ann Peling at (415) 715-
0549.
Sincerely,
Mitzi Givens-Russell
Government Affairs
Franchise Compliance Manager
Bay Area Market
Comcast Cable
Comcast ) P.O.Box 5147
San Ramon,CA 94583
Office:925.973.7000
Fax:925.901.7015
www.comcast.com
January 31 , 2008
Mr. Jesus Nava
City of Burlingame
501 Primrose Road
Burlingame, CA 94010
Dear Mr. Jesus Nava:
As you may already be aware, it is our goal at Comcast to ensure that your office
remains informed of the programming services we offer to our subscribers who reside in
your community.
In pursuit of attaining our goal, we are sending you this letter to inform you of our intent
to adjust the programming on the current channel line-up.
Effective February 29, 2008 we will make the following adjustments:
Action Channel Name Current Level Feb. 29th Level Location
Relocate MTV Jams Digital Preferred Digital Classic #134
Relocate MTV Hits Digital Preferred Digital Classic #472
Relocate MTV Tres Digital Preferred Digital Classic #609
Relocate Encore WAM! Digital Preferred Digital Classic #516
Relocate Encore Love Digital Preferred Digital Classic #520
Relocate Encore Mystery Digital Preferred Digital Classic #522
Relocate Encore Western Digital Preferred Digital Classic #524
Relocate Encore Drama Digital Preferred Digital Classic #528
Relocate Encore Action Digital Preferred Digital Classic #530
Customers have been informed of the adjustments via a message on their Digital
Control Terminal.
As always, if you should have any questions or concerns regarding the matter please
feel free to contact your local Government Affairs Director, Lee-Ann Peling at (415) 715-
0549.
Sincerel ,
Mitzi Givens-Russell
Government Affairs
Franchise Compliance Manager
Bay Area Market