HomeMy WebLinkAboutAgenda Packet - CC - 2008.02.27 CITY O
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BURLINGAME
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The City of Burlingame
City Council Budget Policy Studv Session
Wednesday, February 27,2008, 6:00 p.m.
Burlingame Public Library, Lane Room
AGENDA
1. Call to Order and Roll Call (6:00)—Mayor Rosalie O'Mahony
II. Mid-year Report- Status of the current year budget (6:03)
a. FY 07-08 and FY 08-09 Revenue projections vs. actual
b. FY 07-08 and FY 08-09 Expenditure levels and projections
c. Review of the General Fund Budget Model
III. CIP Needs (6:30)
a. Parks and Recreation
b. Public Works
IV. Budget Policy Issues (7:00)
a. Budget Assumptions
b. Unfunded Departmental Priorities
c. Budget Suggestions Referred from Goals Session
o Green Ribbon Recommendations
o Video Taping Planning Commission meetings
o Economic Development Resources
d. Other Budget Policy Issues
V. Break(7:45)
VI. Public Comments (7:55)
VII. Council Direction (8:30)
a. Budget Assumptions
b. CIP Funding
c. Budget Suggestions
VIII. Adjournment (9:00)
Note: Time frames and sequence of discussion is tentative and may be changed by the Council
CITY 0�
BURIJNGAM_E
Background Information and Options for Council
-� Budget Policy Discussion, February 27, 2008
The budget process is once again upon us and the work of formulating a new financial plan is
underway. As was the case last year,the fiscal pressure is less. Revenue growth has occurred
and operating costs have been contained and increased incrementally. However,there is still a
need to remain fiscally conservative in the upcoming year in order to solidify our gains and avoid
undue financial risks.
As we witnessed after the terrorist attacks of 2001, sales tax and transient occupancy tax
collections can decline dramatically and impact our budget immediately. Staff has confidence
that the growth we have experienced will continue,but there is always the caution that another
serious incident will occur, for example a pandemic, causing our gains to disappear.
I realize that there is a desire to restore the levels of services that were lost in the last four fiscal
years, but it is important to maintain a long-term view of our finances.
Ultimately our job is to help you make the decisions that are best for our citizens during good
times and bad. The following information is provided to give you insight into the city's finances
and to assist you in making policy decisions that we will implement in the new budget.
A. Budget Assumptions
Historically employee costs have averaged 3% in prior years. In FY08-09,the city will be
presented with higher costs due to the following factors:
Undetermined Fire Salary Increases and Benefits
Increase in the Over-Hiring Capacity of the Police Department(6 months)
-- Increase in CalPERS Retirement Rates --
Increase in Health
Revenue Assumptions
The city has been fortunate to have experienced solid revenue growth for the last five fiscal
years. The audited amounts are:
FY03-04 5.4%
FY04-05 6.0%
FY05-06 10.2%
FY06-07 8.4%
Average Growth: 7.5%
The growth in revenue has allowed the city to keep up with growth in operating expenses, which
have also averaged 7%. Revenue growth also has prevented the use of city reserves to balance
prior year budgets. Even when Council has authorized the use of reserves in prior years,revenue
Budget Policy Session 2008
growth coupled with budget savings have prevented the reserve amounts from being spent.
Currently general fund reserves are$7.3 million.
The current budget FY2007-08 is based on a 5%revenue growth assumption. At mid-year,
revenue collections are on target to meet the budget estimates.
It should be noted that sales taxes have been laggard for the past two fiscal years. The FY2005-
06 budget projected growth of 5%but actual growth was 3.5%and collections were$91,453 less
than expected. The FY2006-07 budget again projected growth of 5% and growth was 4.8% or
$78,048 shy of our expectations. The current year budget projects sales tax growth of 5%for a
total of$9,834,753. The estimate for the year-end is $9,718,618 for a shortfall of$116, 135 or
1%of the sales tax projection. But the good news is that growth is still occurring even if it's a
bit slower than expected.
The shortfall in sales tax revenue is covered by greater than expected revenue growth in transient
occupancy and property taxes.
The budget model once again projects 5%growth for the ensuing fiscal year(FY08-09). Sales
taxes will be lowered to 2%growth but the expectation is that TOT taxes will continue to grow
and cover the difference. Of course,revenues will be scrutinized and monitored carefully as
always to ensure that any precipitous drop is detected and addressed as early as possible.
If Council feels that this growth projection is too ambitious and aggressive then they can direct
staff to lower its assumptions to reflect a more comfortable amount.
Annual Adiustment to General Fund Fees
City fees have been adjusted by 3%in prior fiscal years to reflect the average increase in city
employee service costs. Fees-in-fiscal year 2008-09 will-be determined by the fee study that was
approved by the Council.
The results of the Comprehensive City Fee and Development Impact Fee Study will be presented
to the City Council at a Study Session on March 3, 2008. The consulting firm of MuniFinancial
will provide the Council with an overview of the study;the methodology used to determine city
fees and development impact fees; the resulting fees; and the required Council action for
implementing the fees.
City Fees
Each and every city fee was reviewed and analyzed to determine the cost associated with
providing the service for which the fee was charged. A"fully-burdened hourly rate"was
calculated for every city position and the costs of those hourly rates were assessed based on the
time needed to provide the service as determined by an employee survey. The resulting
recommended fees will be used to update the City of Burlingame's Master Fee Schedule.
Budget Policy Session 2008 2
Development Impact Fees
Development impact fees will be recommended for implementation in the new fiscal year. The
impact fees will represent future developments' "fair share" of city facilities and improvements
as determined by the recommended methodology and the provisions of California State law,
outlined in the Mitigation Fee Act contained in California Government Code §66000 through
66025. The development impact fees will be applicable to all new development both residential
(single family and multifamily) and non-residential (commercial, office and industrial). The
2011 planning horizon is used to determine the total amount of public facilities needed to
accommodate growth in Burlingame and allocate costs to new developments. Development
Impact can not be used for operational expenses.
City Fines and Penalties
City fines and penalties are punitive in nature and have no basis in cost other than to act as a
"deterrent"to some offensive behavior. Therefore they are not addressed in the comprehensive
fee study. While the municipal code contains a variety of city fines and penalties,the budget
contains revenue for only the following: false alarm charges; business license late fees and fines;
library fines(as determined the Peninsula Library System)and parking citations. If Council is
interested in augmenting city fines and penalties then it can direct staff to do so as part of the
budget process.
Expenditure Assumptions
Traditionally we also have asked the Council to provide feedback and affirm or modify the
expenditure assumptions recommended by star The budget model contains the first estimate of
general fund expenditures for fiscal year 2008-09.
Employee Costs - --
Insurance Premiums
Increase in Dental Insurance Premiums
Increase in Retirees Adding to Retirement Health Costs
Increase in Workers' Compensation Contributions
The projected increase in employee costs is currently 9%based on these factors. Roughly 3%of
that increase is associated with an increase in the workers compensation charges that we make to
increase our workers compensation reserve.
Supplies and Services
Given the increase in employee costs and the need to present a balanced budget for the new year,
there will not be any increases in supplies and services line items. Of course, given inflation,this
represents a reduction in the purchasing power of our departments of roughly 2% for those line
items.
Budget Policy Session 2008 3
Capital Outlay(Equipment Purchases)
Capital Outlay appropriations will also be held constant and no increase is recommended. Staff
is currently working on a proposal to defer the general fund's annual payment into the Vehicle
Replacement Fund and instead use that money to fund equipment purchases that are drastically
needed. Suspending the payment for one year will free up approximately$800,000 for a one-
time use for equipment purchases or other capital needs. This action will also provide the
necessary funds to address the replacement of self contained breathing apparatus for our fire
department which was selected by the Department Head Team as their top priority unfunded
need.
Capital Improvements
Funding for capital improvements is pegged at$2.5 million from the General Fund in the new
fiscal year. While this level meets the goal that was suggested at the Council Goal Setting study
session it still falls below our minimum target level of$4 million per year for General Fund
Capital improvements. At the study session Randy Schwartz and Syed Murtuza will be
reviewing the specific projects proposed for funding for next fiscal year.
F. Community Group Funding
Funding for community groups is recommended to stay at current levels with no increase. That
amount is $54,000. The annual letter informing community groups of the availability of funding
will be mailed in March as usual.
G.Unfunded Departmental Needs
Again this year;in order-to assist the Council-in-looking-at commission,community and other---
requests for special consideration I have asked each department to develop a list of unfunded
needs. These suggestions are not being presented because we anticipate additional revenue to
fund them but rather to allow the Council a list of to compare against if and when you receive
request or advocacy from others about things they would like to have the Council consider
funding.
In developing their lists departments were asked to identify needs they would fund if they had up
to$50,000 more in additional budget funds, $50,000 to $100,000 more and over$100,000. As
you can see from the attached lists,the needs vary depending on the level of additional funding.
Given the multi million dollar cuts we made to operating budgets the list is long and can be
overwhelming. It is hard to look at the list and get a sense of the higher priority items. For that
reason the department head team has employed a process (similar to the one used by the Council
for your annual goal setting)to identify the priority unfunded needs. The attached matrix is
organized such that the highest priority items identified by the department head team are shown
below and first on the attached list. The rest of the unfunded items shown on the attached list are
organized by department and the level of additional funding.
Budget Policy Session 2008 4
Department Head Team Top Priorities
Self Contained Breathing (Cost is Burlingame's share) Current units are at the
Apparatus for Fire Department 257,150 end of their service life and incompatible w/
surrounding agencies, substandard, and non-
compliant with current NIOSH &2002 NFPA 1981
standards.
Reinstate Recreation $165,000 This would reinstate a position that was cut five
Superintendent Position and years ago that would oversee the Recreation
Reclassify P&R Director to Division, related operations and capital projects and
Assistant City Manager would allow for P&R director to assume Assistant
City Manager duties.
Redesign the Finance/Water Reconfiguration of this area would provide needed
office including the counter 100,000 space to the finance/water offices and a centralized
area; the reception area and the counter space would provide better customer service
mail/copier room. for both water and finance customers. The
reconfigured copy/mail room would provide a better
works ace for City Hall.
Additional in-house training The training tracks program was developed 2-3 years
classes 30,000 ago and only one class has been implemented so far.
There is a need for regular ongoing training for staff,
both legally required(such as anti-harassment
training) as well as skill development, especially for
supervisors and managers. Recruiting challenges
make it ever more important that we invest in the
training of our current employees.
H. Video Taping Planning Commission Meetings
One of the items discussed at the Council Goals setting session on January 27`x'was the
possibility of video taping the Planning Commission Meetings. Based on the cost for the
Council meetings we have estimated that the cost for the year of 24 meetings at an average of 4
hours each would be $15,000. An option is that we could possibly cover that cost by charging
$150 fee for each planning projects that is taken to the Planning Commission.
1. Follow up on Green Ribbon Committee Recommendations
The growing interests in developing public policy and programs to enhance the community's
ability to make more environmentally responsible decision about not only their home and office
modifications but also everyday living choices led the City Council to create a Green Ribbon
Committee to develop suggestions for council consideration. In addition we continued to be
inundated with contact from non profit and quasi governmental agencies with requests to
participate in efforts to assist cities in developing and implementing these environmentally
friendly policies and programs. As the Council knows this is a whole new area of expertise and
Budget Policy Session 2008 5
friendly policies and programs. As the Council knows this is a whole new area of expertise and
responsibility for local government and our reduced employee resources have left us unable to
dedicate resource to adequately support this scope of work.
To help found staff support for recycling efforts and other related green initiatives the Allied
Waste rate increase of 5%includes 2%for this purpose. The 2% should provide about$120,000
annually.
We have identified the following expenses that we would need to include in the new fiscal year
budget to continue the efforts that have been initiated in the last year.
ICLEI ($600 annual dues)
Sustainable Silicon Valley($1000 annual dues)
Conferences ($1000)
Misc. Expenses($1000)—advertising, event supplies, etc
J. Economic Development
Another items discussed at the Council Goals setting session was the potential of additional
resource for economic development efforts that would go beyond business friendly activities
anticipated in the current half time position to work on attracting higher and better uses for some
target properties or areas of the city that would result in additional revenue to the city. Staff has
been recruiting for the half time position at this time would suggest we wait another year and see
how well the current approach authorized by the Council works before we decide to invest what
we estimate to be an additional $100,000 per year to attract a fulltime professional economic
development resource. As the Council knows from pervious discussions our lack of
redevelopment funds will negatively impact our ability to attract an economic development
professional as the tools we can give them to attract businesses are very limited.
K. Election Costs
The current budget projection model includes $126,000 for a ballot measure.
L. Beyond the New Year Budget
As the Council knows there is over$200 million in demands for capital investments and some
service level increases. For that reason one of the goals that will be part of the new year is to
develop a strategic funding plan to help guide the Council in efforts to address these needs in the
next 10 to 15 years.
While the Council has continued to identify the storm drainage improvement as our top priority
unfunded need,the Strategic Funding Plan will be used to identify Council priorities and funding
sources to address other important needs like those listed on the next page.
Budget Policy Session 2008 6
Amount
Items (Millions)
CIP Structural Funding Gap* 2 .
Storm Drains 40
Broadway Over Pass 6
Community Center (on existing land) 25
Community Center (on new land) add 20
Downtown Streetscape 25
Structured parking for Downtown 20
GASB retiree unfunded liability 44
Residential Sidewalks* 0.5
Additional police for more Elder abuse
investigation, Traffic enforcement & Taxi
cab enforcement* 0.5
Rollins Road Fire Station Settlement 0.15
Additional Library Materials .050
Additional parks maintenance employees .30
Structural Repair for Recreation Center 0.75
Bay Keeper lawsuit ??
City Hall 8
Police Station 1.6
Fire Stations 2.4
Parks Yard 3.4
Aquatics Center .3
Carriage House ??
General Plan Up_date____ 1
Telephone System Replacement 0.5
*denotes ongoing annual costs 201.45
Attachments
1. List of unfunded Items
2. Budget Model
I look forward to our budget discussion on Wednesday, February 27, 2008.
Budget Policy Session 2008 7
City of Burlingame
BI,RUN 'AME List of Unfunded Items
February 20, 2008
Department Approx. One-Time vs.
Dept Priorities Item Cost Justification On-going Cost
I
Department Head Team Priorities
Fire 1 Self Contained Breathing Apparatus 257,150 (Burlingame's share) Current units are at the end of their service One-time
life and incompatible w/surrounding agencies, substandard, and
non-compliant with current NIOSH &2002 NFPA 1981 standards.
Recreation 2 Reinstate Recreation Superintendent $150,000 This position will oversee the Recreation Division, related On-going
Position operations and capital projects and would allow for P&R director to
assume Assistant City Manager duties.
HR 3 Additional in-house training classes 30,000 The training tracks program was developed 2-3 years ago and only On-going/Onetime
one class has been implemented so far. There is a need for
regular ongoing training for staff, both legally required(such as anti
harassment training) as well as skill development, especially for
supervisors and managers.
Finance 4 Redesign the Finance/Water office 100,000 Reconfiguration of this area would provide needed space to the One-time
including the counter area; the finance/water offices and a centralized counter space would
reception area and the mail/copier provide better customer service for both water and finance
room. customers.The reconfigured copy/mail room would provide a
better work space for City Hall.
Departments were asked to identify their 1st 3 prioirty needs. Numbers in the second column from this point forward denote those departmental priorities.
Items Under$50,000
City Manager Contract services for Web Site and 50,000 A resource to handle public information outreach with specific skills On-going
public information in web site production and maintenance.
Council Video Planning Commission Meetings 5,000 Videotape&on-line web streaming of Planning Commission On-going
meetings
Finance 3 HP LaserJet 4250tn Printers 2,000 One-time
Finance Increase Permanent part time Acct 30,000 Return to full time one of the 2 1/2 positions cut in the Finance On-going
Clerk II positon to full time in water Department in prior years to increase coverage of the counter.
office
Page 1 of 7
City of Burlingame
a
List of Unfunded Items
February 20, 2008
Department Approx. One-Time vs.
Dept Priorities Item Cost Justification On-going Cost
General Reconfigure the reception area, mail 50,000 The space need's to be updated to provide a better work areas for One-time
(Finance) room, copier room on the 1 st floor. the postage meter and copier machine. The Receiption window
needs to be more visable to the public.
HR Additional in-house training classes 30,000 The training tracks program was developed 2-3 years ago and only On-going
one class has been implemented so far. There is a need for
regular ongoing training for staff, both legally required (such as anti
harassment training)as well as skill development, especially for
supervisors and managers.
Library Provide all staff training day 5,000 Provide teambuilding for staff One-time
Library Open library from 5PM-6PM on 10,700 Provide an additional public service hour on Saturday On-going
Saturdays
Library +� Open 10 AM on Sundays (extra 2 26,750 Would provide additional public service hours on Sunday, one of On-going
3 hours) the busiest days of the week
Library Increase hours at Easton during 26,750 Would provide additional public service hours at the Branch; On-going
morning hours(11-2) Current use has,tripled
Library n Increase Media Budget 22,000 Media is becoming a larger and larger part of our circulation On-going
Library L Hire a space planner to make 25,000 Would provide better use of current space with the many One-time
recommendations on the best use of technology changes over the past 10 years
the building with the many technology
changes
Library q Part-time Library Aide to assist IT 15,000 Create a Library Aide position at 18 hours per week to assist in IT On-going
1 set up for meetings, events, etc
Library Glass doors on a study room to 25,000 We have continual requests for a"quiet study"space One-time
ensure quiet study area
Library Self-check in children's area 35,000 Children are excellent candidates for self-check One-time
Library Hire outreach coordinator to expand 37,450 As our population ages, it becomes more important to provide On-going
program outreach
Library Reconfigure Children's desk 22,000 After 10 years,we are using the Children's Room in new ways One-time
(Redwood City model)
Library Create individual study rooms 27,500 The trend in libraries (SMPL) is to provide small private study One-time
,,4jr9W for group study
City of Burlingame
6UtfUNME List of Unfunded Items
February 20, 2008
Department Approx. One-Time vs.
Dept Priorities Item Cost Justification On-going Cost
ParksTow behind spreader 30,000 Currently renting equipment to spread topsoil, sand, &compost on One-time
2. fields. This will be a three-year pay back.
Parks Street tree inventory 40,000 40,000 Update current list One-time
Police New Swat Riflescope 1,500 For new firearm One-time
Police Create Dispatch Supervisor 15,000 Remove sworn oversight. Increase efficiency On-going
Police Tasers 20,000 Complete tasers,/distribution to all PD safety personnel. One-time
Police Vehicle locators, patrol vehicles 25,000 GPS/computer based locator for PD vehicles/pd and public safety One-time
Police Camera Upgrade a@ police facility 30,000 Continue/replace/upgrade/add cameras for safety One-time
Police Tear gas replacement 10,000 Update all old outdated tear gas, etc in dept. One-time
PW(Facilities) Training Course $2,000 Certification training in building maintenance for staff On-going
PW(Facilities) Arc Flash Protection $6,000 Consultant would analyze all electrical equipment and provide One-time
Assessment/Signage proper signage
PW(Facilities) Infrared Camera $7,000 Takes infrared pictures of electrical panels to determine areas of One-time
overheating (camera senses heat loss)
PW(Streets) 1 cut-off saw $4,000 Replace the old Wacker saw One-time
PW(Streets) 2 summer help $10,000 The positions would stencil catch basins and paint red curbs On-going
PW(Streets) Cuppola refurbishing $10,000 Refurbishes parking lot J Cuppola including dry rot repairs and One-time
painting
Recreation Lobby Gallery Cases $15,000 Two cases for display&sale of local artists items One-time
Recreation Portable Stage 9,000 For performances in parks or other locations One-time
Recreation Tables 5,500 Replace exisying tables in poor condition One-time
Page 3 of 7
City of Burlingame
a
List of Unfunded Items
February 20, 2008
Department Approx. One-Time vs.
Dept Priorities Item Cost Justification On-going Cost
Items between 50,000-100,000
City Manager n Full Time College Intern 100,000 Provide a resource to handle special projects and research and On-going
L analysis for City Mnanager"s to allow City Manger to focus on long
term issues and efforts.
Finance Redesign the Finance/Water office 100,000 Reconfiguration of this area would provide needed space to the One-time
including the counter area; the finance/water offices and a centralized counter space would
reception area and the mail/copier provide better customer service for both water and finance
room. customers. The reconfigured copy/mail room would provide a
better work space for City Hall.
Finance/ Provide for electrical upgrades and 100,000 More and more departments are requesting technology One-time
Admin space for the server room. enhancements and IT is finding it difficult to accommodate the
Services requests due to the limited space and electrical power.
Library Create a computer lab where the 55,000 This was planned during the 1997 construction, so could be easily One-time
compact shelving is now. accomplished on the lower level
Library Open up Circulation area, create one 55,000 This would open up the"welcoming"area of the library and provide One-time
service desk circulation&reference at one desk
Library Increase Media Budget 55,000 Media continues to be an important library commodity On-going
Parks/Comm City Arborist 80,000 Restore City Arborist to full-time position On-going
Development 3/2
Parks Renovate Washington Park Picnic 50,000 New tables, BBQ,ADA
Area
Planning New Position-Sr. Typist Clerk 53,000 Admin. Sec does not have enough hours to prepare packet, On-going
maintain files, serve commission and meet legal noticing and other
filing requirements along with staff support/production activities.
Less technical responsibilities would be shifted to this position,
Police Create a civilian Property Clerk 55,000 Remove from sworn position. Meet legal standards and add On-going
position efficiency
Page 4 of 7
City of Burlingame
wRun�► g List of Unfunded Items
February 20, 2008
Department Approx. One-Time vs.
Dept Priorities Item Cost Justification On-going Cost
PW New Position-CIP Budget Analyst $80,000 Currently the Senior Engineers and Project Engineers track their On-going
(Engineering) project budgets and prepare budget status summaries. For a CIP
budget of over$8M annually, it is critical to have a staff Budget
Analyst for preparing project budgets forecasts, tracking
expenditures and advising engineers. This will allow engineers to
focus on the design and construction of projects.An additional
function would be to provide public relations efforts for CIP project
construction.
PW(Facilities) 3 New Position-Painter $70,000 Position would be utilized for painting as well as preventive On-going
maintenance.A full time position could do 4x the painting which is
needed at all facilities. There would be an offsetting reduction of
$35,000 in the Major Facilities CIP and $20,000 in operating
budget for contract help.
PW(Fleet) New Position- Mechanic(Conversion $70,000 Over the course',of last 2 years vehicles have been added to the On-going
of part time employee to mechanic) fleet including those from Hillsborough. More equipment such as
pump station generators have been added. Also, there are newer
more stringent requirements from Air Quality Control Board and the
County Health Departments for inspections and certifications which
take additional time, A full time position would allow system
preventive maintenance of all the equipment.
PW(Streets) New Position- Maintenance Worker $90,000 Additional employee to grind, ramp, and assist with paving and On-going
debris pickup. This will enable the street crew to pave larger
trenches and patches without having to break the sidewalk crew up
to perform these duties.
Page 5 of 7
City of Burlingame
4DFebruary
of Unfunded Items
February 20,2008
Department Approx. One-Time vs.
Dept Priorities Item Cost Justification On-going Cost
Items over$100,000
City Manager Assistant City Manager 15,000 Reclassify P&R Director to Assistant City Manager with On-going
responisbility for Parks&Recreation,cross departmental projects
and special projects. Would require reinstating Superindent of
Recreation position.
Community Code Enforcement Position 80,000 Create a permanent Code Enforcement staff position within the On-going
Development Community Development Dept to investigate complaints regarding
building&zoning code violations
Community Increase Economic Development to 150,000 Evaluate the effectiveness of the City's current Economic On-going
Development full-time status Development function and consider increasing staffing to full-time
equivalent status
Community Update 1969 General Plan 1,000,000 Work with the City Manager's Office to identify funding sources for One-time
Development 3 ($350,000 an update of the City's 1969 General Plan(estimated cost of
per year for $1,000,000)
3 years)
Finance Sound&AV Improvements for 360,000 Sound&AV improvements for public meetings and to improve the One-time
Council Chambers sound quality of televised meetings
Fire Self Contained Breathing Apparatus 257,150 (Burlingame's share)Current units are at the end of their service One-time
life and are incompatible w/surrounding agencies,substandard,
and non-compliant with current NIOSH and 2002 NFPA 1981
Fire Communications Equipment 150,000 (Burlingame's share)Fire agencies are mandated to move their One-time
communications to"narrow banding"by June 2011. The will
require the replacement of mobile radios,portable radios,Mobile
Status Terminals(MST's),and Zetran Station Alerting Systems.
Costs reflect hardware,installation,and programming to support
the migration as part of a county-wide plan to complete the move.
Police Base Station Antennae&Radio 100,000 Meet legal FCC requirements/replace older equipment One-time
Police Chevy Tahoe Command vehicles 100,000 For use during critical incidents/disaster prep/ETC One-time
Police Patrol vehicle video/audio recorders 100,000 Video recording devices for patrol vehicles(reduction of liability, One-time
etc)
Police Reinstate lost Commander Position 150,000 Add efficiency,management direction,assistance on projects,etc. On-going
Page 6 of 7
City of Burlingame
e4,RuyMs List of Unfunded Items
February 20, 2008
Department Approx. One-Time vs.
Dept Priorities Item Cost Justification On-going Cost
PW New Position - Permit Technician $108,000 Currently encroachment permits are issued by all employees from On-going
(Engineering) the City Engineer to the Engineering Technician. Without a
dedicated permit: technician, there are inefficiencies and permits
are not issued consistently. It is expensive to have higher salaried
employees perform these duties.
PW (Facilities) New position - Facilities Supervisor $115,000 The position would improve staff supervision and mentoring as well On-going
as provide a needed resource to service Parks Department
structures and electrical needs. It would also save $43,000 in part-
time project manager costs.
PW (Fleet) Emission Control Compliance Retrofit $130,000 13 vehicles need new emission control compliance devices. The One-time
work can be done in two phases; phase 1 is estimated to be
$60,000 and phase 2 is estimated to be $70,000.
Recreation Reinstate Recreation Superintendent $150,000 This position will oversee the Recreation Division, related On-going
Position operations and capital projects and would allow for P&R director to
assume Assistant City Manager duties.
I
i
Page 7 of 7
CITY OF BURLINGAME GENERAL FUND BUDGET MODEL FOR FY 08 & FY 09 (February Budget Session)
(Showing 5% Revenue Growth and Preliminary FY 09 Operation Costs)
FY06-07 FY07-08 FY07-08 FY 08-09 FY 09-10
Actuals Adopted Budget Year-End Est Budget Forecast
Beginning Unreserved Fund Balance: 1.44 2.58 2.58 1.16 0.82
Revenues: 41.60 42.56 43.38 45.55 47.83
Transfers In: 0.59 0.62 0.62 0.63 0.65
Annual Ongoing Revenue: 42.19 43.18 44.00 46.18 48.48
Use of One-Time Funds: 0.00 0.000.00 1.60 0.00
State Take Aways: 0.00 0.00 0.00 0.00 0.00
Total Available Financing: $43.63 $45.76 $46.58 $48.93 $49.30
Operating Expenditures: 34.31 38.13 38.63 42.22 43.48
Transfers Out(Debt Svc. & Shuttle Bus): 4.25 4.49 4.49 4.40 4.50
Total Operating Expenditures: $38.56 $42.62 $43.12 $46.62 $47.98
Ending Fund Balance (Before CIP Contribution): $ F $3.14 $3.46 $2.32 $1.31
General Fund Contributions to CIP: $ F $2.30 $2.30----1 $1.50 $1.50
Total General Fund Expenditures (Operating & Capital): $41.06 1 F $44.92 $45.42 $48.12 $49.48
Ending Fund Balance (After CIP Contribution): $2.58 $0.84 $1.16 $0.82 -$0.19
Annual Ongoing Revenue Operating Expenditures Only: $3.63 $0.56 $0.88 -$0.44 $0.50
Surplus (+) or Shortfall (-): Including Minimum CIP
Contribution: $1.14 -$1.74 - 1.4"f -$1.94
Designated General Fund Reserve Balance: $7.30 $7.30 $7.30 $5.70 $5.70
Total Fund Balance: $9.88 $8.14 $8.46 $6.52 $5.51
Economic Stability $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000
Catastrophic $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000
CaIPERS Reserve $ 2,800,000 $ 2,800,000 $ 2,800,000 $ 1,200,000 $ 1,200,000
Contingency $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000
Centennial $ - $ - $ - $ - $
Total General Fund Reserves: $ 7,300,000 $ 7,300,000 $ 7,300,000 1 $ 5,700,000 $ 5,700,000
Budget Model-FY08&FY09(February Budget Session).As 5%Rev Growth 2/20/2008 9:18 AM
CITY OF BURLINGAME, CA
GENERAL FUND EXPENDITURES-FY 2007-08
Adopted Q1 % Q2 MID-YEAR 0/6
Budget Jul AugSep TOTAL BUDGET Oct Nov Dec TOTAL SUBTOTAL BUDGET
64100 CITY COUNCIL $ 117,629 $ 6,182 $ 9,461 $ 13,005 $ 28,648 24.4% $ 9,408 $ 9,441 $ 8,298 $ 27,147 $ 55,795 47.4%
64150 CITY MANAGER $ 369,308 $ 21,986 $ 29,356 $ 38,657 $ 89,999 24.4% $ 28,289 $ 27,033 $ 27,475 $ 82,797 $ 172,796 46.8%
64200 CITY CLERK $ 218,772 $ 11,586 $ 15,042 $ 25,770 $ 52,398 24.0% $ 15,106 $ 16,561 $ 16,533 $ 48,201 $ 100,599 46.0%
64250 FINANCE $ 865,784 $ 41,046 $ 62,568 $ 109,732 $ 213,346 24.6% $ 65,471 $ 66,186 $ 65,880 $ 197,537 $ 410,882 47.5%
64350 CITY ATTORNEY $ 394,685 $ 21,855 $ 32,835 $ 41,204 $ 95,895 24.3% $ 27,703 $ 32,574 $ 31,071 $ 91,348 $ 187,244 47.4%
64400 PLANNING DEPARTMENT $ 930,300 $ 60,225 $ 83,601 $ 133,905 $ 277,731 29.9% $ 51,511 $ 70,597 $ 63,071 $ 185,179 $ 462,909 49.8%
64420 HUMAN RESOURCES $ 576,598 $ 35,388 $ 44,468 $ 58,658 $ 138,513 24.0% $ 49,949 $ 48,215 $ 44,966 $ 143,129 $ 281,643 48.8%
64540 ELECTIONS $ 124,500 $ 140 $ 634 $ - $ 774 0.6% $ - $ - $ - $ - $ 774 0.6%
64550 OTHER EMPLOYEE BENEFITS $ 1,910,000 $ 141,697 $ 292,259 $ (12,917) $ 421,040 22.0% $ 142,427 $ 305,761 $ 32,317 $ 480,505 $ 901,545 47.2%
64560 OTHER NON-DEPARTMENTAL F $ 728,610 $ 142,365 $ 80,252 $ 26,001 $ 248,618 34.1% $ 46,342 $ 167,128 $ 3,742 $ 217,213 $ 465,830 63.9%
65100 POLICE $ 8,195,614 $ 454,182 $ 748,532 $ 854,236 $ 2,056,951 25.1% $ 637,910 $ 625,088 $ 607,953 $ 1,870,951 $ 3,927,902 47.9%
65112 POLICE SECURITY SERVICES $ - $ 342 $ (1,863) $ 1,570 $ 48 #DIV/0! $ 2,820 $ (4,314) $ (60) $ (1,554) $ (1,506) #DIV/0!
65150 COMMUNICATIONS $ 848,652 $ 79,597 $ 67,223 $ 99,798 $ 246,618 29.1% $ 71,735 $ 76,288 $ 68,305 $ 216,328 $ 462,946 54.6%
65300 BUILDING INSPECTION $ 858,733 $ 48,352 $ 62,027 $ 90,047 $ 200,426 23.3% $ 64,187 $ 64,156 $ 64,179 $ 192,523 $ 392,949 45.8%
66100 ENGINEERING $ 1,533,646 $ 55,504 $ 90,013 $ 103,406 $ 248,922 16.2% $ 105,694 $ 101,202 $ 99,085 $ 305,981 $ 554,903 36.2%
66210 STREETS&STORM DRAINAGE $ 1,923,562 $ 112,007 $ 158,207 $ 253,922 $ 524,136 27.2% $ 152,199 $ 143,219 $ 137,674 $ 433,091 $ 957,227 49.8%
67500 LIBRARY $ 3,583,340 $ 220,346 $ 421,499 $ 394,996 $ 1,036,840 28.9% $ 307,536 $ 283,234 $ 289,084 $ 879,854 $ 1,916,694 53.5%
68010 RECREATION $ 3,208,199 $ 232,908 $ 379,218 $ 264,616 $ 876,741 27.3% $ 303,911 $ 222,263 $ 238,344 $ 764,518 $ 1,641,260 51.2%
68020 PARKS $ 2,507,719 $ 123,804 $ 164,143 $ 300,670 $ 588,616 23.5% $ 184,632 $ 190,619 $ 201,450 $ 576,702 $ 1,165,318 46.5%
69537 EMPLOYEE RECOGNITION $ - $ 12 $ 188 $ 75 $ 275 #DIV/0! $ 81 $ 22 $ 456 $ 559 $ 834 #DIV/0!
GENERAL FUND SUBTOTAL: $ 28,895,651 $ 1,809,521 $ 2,739,662 $ 2,797,352 $ 7,346,534 25.4% $ 2,266,912 $ 2,445,273 $ 1,999,823 $ 6,712,008 $ 14,058,542 48.7%
65200 FIRE $ 9,194,683 $ 522,634 $ 691,072 $ 968,877 $ 2,182,583 23.7% $ 683,493 $ 697,159 $ 733,206 $ 2,113,858 $ 4,296,441 46.7%
65500 DISASTER PREPAREDNESS $ 95,785 $ 1,971 $ 45,397 $ 6,311 $ 53,679 56.0% $ 2,397 $ 3,255 $ 3,078 $ 8,731 $ 62,410 65.2%
FIRE FUND SUBTOTAL: $ 9,290,468 $ 524,605 $ 736,469 $ 975,189 $ 2,236,262 24.1% $ 685,890 $ 700,415 $ 736,284 $ 2,122,589 $ 4,358,851 46.9%
TOTAL GENERAL FUND $ 38,186,119 $ 2,334,126 $ 3,476,131 $ 3,772,540 $ 9,582,797 25.1% $ 2,952,802 $ 3,145,687 $ 2,736,107 $ 8,834,596 $ 18,417,393 48.2%
General Fund Expenditures.xlsSheet1
CITY OF BURLINGAME
GENERAL FUND REVENUE COLLECTIONS-ALL OTHER REVENUES-FY 2007-08
General Fund Revenue Sources FY 07-08 FY 07-08 % Remaining %To Be FY 06-07 Change from Pertinent
Other Than Property,Sales and TOT Taxes Budget Mid-Year Collected Budget Collected Mid-Year Prior Year Comments
30600 REAL PROPERTY TRANSFER 327,882 163,385 50% 164,497 50% 140,151 23,234
30700 BUSINESS LICENSE TAX 727,878 465,700 64% 262,178 36% 456,655 9,045
30910 FRANCHISE TAX-GAS 134,689 0 0% 134,689 100% 0 0
30911 FRANCHISE TAX-GAS SURCHARGE-SB278 9,243 0 0% 9,243 100% 0 0
30920 FRANCHISE TAX-ELECTRIC 171,422 0 0% 171,422 100% 0 0
30921 FRANCHISE TAX-ELEC SURCHARGE SB703 17,382 0 0% 17,382 100% 0 0
30930 FRANCHISETAX-GARBAGE 156,207 81,539 52% 74,668 48% 75,213 6,326
30950 FRANCHISE TAX-A T&T CABLE T.V. 362,016 94,736 26% 267,280 74% 87,470 7,266
30952 FRANCHISE TAX-RCN CABLE T.V. 27,485 7,034 26% 20,451 74% 6,655 379
31100 OVERNIGHT PARKING 1,159 230 20% 929 80% 600 -370 Current Revenue Lag of: -31.92%
31200 BICYCLE&TAXI LICENSES 0 2,250 #D[\//O! -2,250 #DIV/01 0 2,250
31510 CONSTRUCTION PERMIT FEE 838,471 712,293 85% 126,178 15% 404,205 308,088
31590 ALARM PERMIT FEES 70,000 2,546 4% 67,454 96% 9,550 -7,004 Current Revenue Lag of: -10.01%
32100 INTEREST INCOME 1,280,221 538,482 42% 741,739 58% 386,864 151,618
32500 USE OF MONEY&PROPERTY 87,860 59,301 67% 28,559 33% 54,091 5,210
32510 GOLF CENTER LEASE PAYMENT 80,000 20,000 25% 60,000 75% 17,500 2,500
33100 STATE MOTOR VEH.IN-LIEU TAX 254,022 64,154 25% 189,868 75% 155,218 -91,064 Awaiting State Payment
33300 STATE HOPTR 71,375 9,698 14% 61,677 86% 9,919 -221
33700 POST REIMB 19,293 13,128 68% 6,165 32% 9,047 4,081
33805 VB GOLF/DOUBLE TREE MAINT./UTILITY SHAR 4,685 1,285 27% 3,400 73% 3,387 -2,102 Current Revenue Lag of: -44.87%
33810 CLSA LIBRARY REIMS 201,054 99,601 50% 101,453 50% 102,785 -3,184 Current Revenue Lag of: -1.58%
33900 MANDATED COST REIMBURSEMENT 100,000 4,752 5% 95,248 95% 111,001 -106,249 Awaiting State Payment
35100 FALSE ALARM CHARGES 22,590 14,323 63% 8,268 37% 10,931 3,392
35101 FALSE ALARM CHARGES-COLLECTION 3,339 1,502 45% 1,837 55% 627 875
35110 DUI CHARGES 6,820 248 4% 6,572 96% 2,087 -1,839 Current Revenue Lag of: -26.96%
35120 SPECIAL POLICE SERVICES 6,415 3,144 49% 3,271 51% 2,790 354
35121 LIVESCAN FEES 6,266 -300 -5% 6,566 105% 2,004 -2,304 Current Revenue Lag of: -36.77%
35130 POLICE BOOKING FEES-COUNTY 20,026 4,695 23% 15,331 77% 18,812 -14,117 Current Revenue Lag of: -70.49%
35131 POLICE BOOKING FEES-CITY 4,494 3,172 71% 1,322 29% 1,431 1,741
35140 VEHICLE RELEASE FEES 22,974 11,437 50% 11,537 50% 12,810 -1,373 Current Revenue Lag of: -5.98%
35150 ABANDONED VEHICLE ABATEMENT FROG. 28,068 15,348 55% 12,720 45% 13,645 1,703
35160 AUCTION PROCEEDS-POLICE 908 1,357 149% 449 -49% 429 928
35301 PERSONNEL SERVICES 0 5,037 #DIV/0! -5,037 #DIV/01
35557 AB1546 C/CAG VEHICLE REGISTRATION FEE 46,000 26,604 58% 19,396 42% 24,385 2,219
35800 STATE HIGHWAY MAINTENANCE 25,000 0 0% 25,000 100% 3,773 -3,773 Current Revenue Lag of: -15.09%
36310 PUBLIC WORKS FEES&SERVICES 486,631 100,617 21% 386,014 79% 126,445 -25,828 Current Revenue Lag of: -5.31%
36320 LIBRARY FEES&SERVICES 102,230 49,706 49% 52,524 51% 47,011 2,695
36321 LIBRARY SERVICES-HILLSBOROUGH 445,797 235,386 53% 210,411 47% 180,735 54,651
36330 RECREATION FEES&SERVICES 2,086,100 694,563 33% 1,391,537 67% 684,203 10,360
36340 PARK SPECIAL SERVICES 38,610 23,705 61% 14,905 39% 21,175 2,530
36341 ARBORIST PLANCKS/SITE INSPECTIONS 9,917 5,732 58% 4,185 42% 3,889 1,843
36342 ARBORIST FEE-PLANNING 12,071 4,455 37% 7,616 63% 5,624 -1,169 Current Revenue Lag of: -9.68%
36343 PROTECTED TREE APPLICATION FEE 3,502 1,951 56% 1,551 44% 1,650 301
36344 FIELD PREPARATION FEES-NON-PROFITS 21,554 0 0% 21,554 100% 520 -520 Current Revenue Lag of: -2.41%
36345 BEAUTIFICATION COMMISSION APPEAL FEE 520 0 0% 520 100% 250 -250 Current Revenue Lag of: -48.08%
36500 FILING AND CERTIFICATION FEES 5 1,670 33400% -1,665 -33300% 0 1,670
36520 SPECIAL EVENT PERMIT FEES 232 115 50% 117 50% 125 -10 Current Revenue Lag of: -4.31%
36530 NOMINATION PAPERS FILING FEE 0 125 #DIV/01 -125 #DIV/0! 0 125
36600 ZONING/SIGN PLAN CHECKING 81,181 31,170 38% 50,011 62% 32,219 -1,049 Current Revenue Lag of: -1.29%
36610 USE PERMIT FEES 37,595 0 0% 37,595 100% 0 0
36620 2ND UNIT AMNESTY-BLDG.DEPT.) 556 150 27% 406 73% 270 -120 Current Revenue Lag of: -21.58%
36630 PLANNING FEES 212,285 50,022 24% 162,263 76% 94,451 -44,429 Current Revenue Lag of: -20.93%
36640 PLAN CHECK FEES-ENGINEERING 13,499 3,795 28% 9,704 72% 5,723 -1,928 Current Revenue Lag of: -14.28%
37010 PARKING CITATIONS 1,000,000 616,006 62% 383,994 38% 536,677 79,329
39537 EMPLOYEE RECOGNITION 0 1,800 #DIV/0! -1,800 #DIV/0! 0La
39800 MISCELLANEOUS REVENUE 16,745 8,446 50%1 8,299 50%, 8,881Current Revenue Lag of: -2.60%
Subtotal General Fund: $ 9,704,274 $ 4,256,095 44% $ 5,448,179 56%1$ 3,873,883 Percent of Budget 3.89%
35200 SPECIAL FIRE SERVICES 3,927 -453 -12% 4,380 112% $ 809 -1,262 Current Revenue Lag of: -32.14%
35210 PARAMEDIC SERVICES REIMBURSEMENT 269,160 131,445 49% 137,715 51% $ 130,191 1,254
35211 EMS TRAINING AND SUPERVISION 223,722 25,075 11% 198,647 89% $ 57,928 -32,853 Awaiting Payment
35220 PLAN CK&INSPECTION FEES-FIRE-BURL 41,436 26,609 64% 14,827 36% $ 23,365 3,244
35221 PLAN CK&INSPECTION FEES-FIRE-HILLS 0 9,118 #DIV/0! -9,118 #DIV/0! $ - 9,118
35230 FIRE PERMIT FEES-BURLINGAME 79,530 44,564 56% 34,966 44% $ 47,970 -3,406 Current Revenue Lag of: -4.28%
35231 FIRE PERMIT FEES-HILLS 0 13,241 #DIV/01 -13,241 #DIV/01 $ - 13,241
35261 PENALTY-FALSE ALARM WITHOUT PERMIT 0 700 #DIV/01 -700 #DIV/0! $ - 700
35270 SHARED SERVICES 21,362 -123,592 -579% 144,954 679% $ - -123,592 IPayment to Hillsborough for FY07
35302 FIRE INSPECTION SHARED SERVICES-SM 33,395 0 0% 33,395 100% $ 0
Total Fire Fund: $ 672,532 $ 126,707 19% $ 545,825 81%,$ 260,263 $ 133,556
Current Deficient
Total General Fund: $10,376,806 $ 4,382,802 42% $ 5,994,004 1 58% $ 4,134,146 $ 243,619 1 $ (222,942) -2.1%
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CI* ty of B
, CA
Mid-year Budget Report
Fiscal Year 2007-08
February 27, 2008 FY 07-08 Mid-year Report 1
@UIjLINGAME Mid-Year Report
• Looks at first six months of the fiscal year (Jul-Dec)
• Verifies that projected revenue growth is on target
• Compares revenue collections to prior years
• Highlights adjustments or anomalies
February 27, 2008 FY 07-08 Mid-year Report 2
WRYNGAM@
General Fund Revenues
• FY04 = 5 .4% Growth
• FY05 = 6.0% Growth
Average Growth Over
the Last Four Fiscal
• FY06 = 10.2% Growth
Years = 7.5%
• FY07 = 8.4% Growth
February 27, 2008 FY 07-08 Mid-year Report 3
BURu„4gMF General Fund Revenues
kimp
• Adopted Budget = $42,589,663
• Mid-Year Collections = $ 18,935,084
• 44% of Budget Collected to Date
— Equal to collections in FY06-07
— I % below collections in FY05 -06
4mihm
BUIJRLWNIE
GeneralFund Revenues
Mid-Year Revenue Collections
0 $19 $18.3
$18 - -- - - - - -------- - $17.3
$16.1 -
$16 - - - - -- - - - --
$14.7
$15 - - $14.1
$13.9
$14 -- - -
$13 -- - -- - -- - -- ---
$12_
FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 FY 05-06 FY 06-07 FY 07-08
February 27, 2008 FY 07-08 Mid-year Report 5
BURLINC3A�n4� •
TransientOccupancyTaxes
DoUBLETREE'
I1v itt%,IvtIte Kt3LPT%-Cam3.
✓ FY04 = 9.27% Growth
✓ FY05 = 10.5% Growth
`40 ✓ FY06 = 15% Growth
AXarr ntt,
W,F
T = FY07 = 11 .7% Growth
- + r
V/ FY08 = 9.3 /o (at midyear)
Steel CJvtou
I IOTELS&RESOR"
February 27, 2008 FY 07-08 Mid-year Report 6
� r
BURL INGAM6E
Transient OccupancyTaxes
Mid-Year Report
N $7 $6.6 - ----
c
O
$g --
$5.2
$5 - - $4.7 - -
$4 $3.6 _
$3.1 $3.2
$3.0
$3 - - -- -
$1
FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 FY 05-06 FY 06-07 FY 07-08
February 27, 2008 FY 07-08 Mid-year Report 7
BllijLINGAME Sales and Use Taxes
• City receives only 1 % of the 8 .25% collected
by the State of California
• State takes 25% of the City' s annual sales
collections under the "Triple-Flip" scheme
• State provides an equal amount of property tax
from their General Fund as repayment
• City collects it as "Sale Tax Compensation"
February 27, 2008 FY 07-08 Mid-year Report 8
BIJFjLINGAME Sales and Use Taxes
• Analysis requires separating the "Sales Tax
Compensation" payment from Sales Tax
revenue collections :
— Because it' s based on prior year collections, which
are known by the State
— Paid in two equal installments in December and
April so able to predict total collections
February 27, 2008 FY 07-08 Mid-year Report 9
BURY NG&41B
Sales an Use Taxes
• Monthly collections are advances from State
based on prior year activity and estimate
• Advances are "trued-up" in succeeding quarter
• Reflect prior quarter collections :
— FY Q 1 collections (Jul/Aug/Sep) based on CYQ2 sales (Apr/May/Jun)
— FY Q2 collections (Oct/Nov/Dec) based on CYQ3 sales (Jul/Aug/Sep)
— FY Q3 collections (Jan/Feb/Mar) based on CYQ4 sales (Oct/Nov/Dec)
— FY Q4 collections (Apr/May/Jun) based on CYQ 1 sales (Jan/Feb/Mar)
February 27, 2008 FY 07-08 Mid-year Report 10
GURU NGAMIE'
.. . Sales and Use Taxes
Actual Monthly Collections Excluding Sales Tax
Compensation Payments from the State
(Differences due to adjustments based on incorrect or misallocated payments)
Q1 Q2 Q3 Q4 Total G rowth
FY 04-05 704,932 1 ,646,515 $ 1 ,579,160 $ 2,647,733 $ 6,578,340
FY 05-06 $ 659,104 $ 1 ,816,220 $ 1 ,671,462 $ 2,720,578 $ 6,867,364 4.39%
FY 06-07 $ 586,299 $ 1 ,780,049 $ 1 ,761,158 $ 2,810,688 $ 6,938,194 1.03%
FY 07-08 $ 706,242 $ 1 ,807,159 $ 1 ,769,964 $ 2,838,795 $ 7,122, 160 2.65%
Difference ,943 27,110 $ 8,806 $ 28,107 $ 183,966
Difference 'k-�,L20.460/ 1 .52% 0.50% 1 .00% 2.65%
= Estimated Growth
February 27, 2008 FY 07-08 Mid-year Report 1 1
BURL,.1NGAI E
Sales and Use Taxes
• FY04 = 9. 1 % Growth _
A .
• FY05 = 3 .7% Growth-
• FY06 = 3 .5% Growth
• FY07 = 4.8% Growth
FY08 = 7% Growth (at midyear) !�
R
• 6% without Tax Compensation TOYOTA
(given reduced payment in first ;
quarter of FY07) *YAMAHA
February 27, 2008 FY 07-08 Mid-year Report 12
•
BURUNGAME
Ij Sales aUse Taxes
Mid-Year Report
cn $4.5 -
.0 $4.1
$4.0
$3.5 $3.6
$3.5
- -- $3.4
-
$3.3
1 $3.1
$2.9
$3.0 - -
$2.5 - - - - ----
i
$2.0
FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY`04-05 FY 05.06 FY 06-07 FY 07-08
February 27, 2008 FY 07-08 Mid-year Report 13
BUI;LAMGAME property Taxes
• Reflects more than property taxes
• Includes former Motor Vehicles In Lieu of Tax
• Includes San Mateo ERAF Refunds
— Which are not constant
— Which the County can not ensure will continue
— Based on complex County auditing
February 27, 2008 FY 07-08 Mid-year Report 14
r py1
�I•S1MxV{R.Ra
�.
�,/✓.ti +�`5Z = ..r ' �ray.
BURUNGAME
Property Taxes
FY04 8 . 10% Growth
FY05 26.5% Growth
1 • = I I % Growth
h
* FY07 10.4% Growth
1 . = • 1 (midyear)
FebruaryII : FY 07-08 Report
BURUNGAME
Property Tax Roll Growth
• 2004 = 6 . 8%
• 2005 = 6 . 8 %
• 2006 = 8 . 6%
• 2007 = 6 . 3 %
• Source: San Mateo County Assessor (June 2007)
February 27, zoos ev 07.08 nra-r=,r x<wn 16
•
E3�1PL !NC�iAKIE
PropertyTaxes
• Adopted Budget = $ 11 , 569,315
• Six Month Collections = $5 ,798, 845
• Collections represent 50 . 1 % of b
FY 07-08 Secured Secured Current Unsecured Unsecured Secured Property Tax ERAF Unitary Total
Actuals Current Supplemental Unsecured Personal Supplemental Supplemental In Lieu of VLF Refund Tax Property
SB 813 Prior Prior Prior Taxes
1st Quarter $ - $ 31,527 $ - $ - $ 5,362 $ - $ - $ - $ - $ 36,889
2nd Quarter $ 4,108,426 $ 22,773 $ 495,762 $ (3,024) $ - $ - $ 1,008,621 $ - $ 129,397 $ 5,761,956
3rd Quarter $ - $ - $ - $ _ $ _ $ _ $ - $ _ $ _ $ _
4th Quarter $ - $ - $ - $ - $ _ $ _ $ - $ _ $ _ $ _
Totals: 1 $ 4,108,4261 $ 54,3001 $ 495,7621 $ 3,024 $ 5,362 $ - $ 1,008,621 1 $ - 1 $ 129,3971 $ 5,798,845
February 27, 2008 FY 07-08 Mid-year Report 17
EWRUNGA
�19PropertyTaxes
Mid-Year Report
0
'— $5.8
$6 - - $5.4 -
$4.6 L$4_4 -
$4.0 I
$4 $3.7 $3.6
$3.3
Or-
$3 -
$2
$1
FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 FY 05-06 FY 06-07 FY 07-08
February 27, 2008 FY 07-08 Mid-year Report 18
GeneralFund Expenditures
--0— FY 04-05 FY 05-06
FY 06-07 — FY 07-08
$4.5
.° $4.0 -- - ----
$3.5
$3.0
$2.5
$2.0
$1.5 -- -- -- - -- -
$1.0 -- - - -
$0.5 - ---$_
Jul Aug Sep Oct Nov Dec
Fiscal Adopted Mid Year %
Year Budget Jul Aug Sep Oct Nov Dec Totals Spent
FY 04-05 $ 34,006,894 $ 2,525,951 $ 2,698,401 $ 2,675,364 $ 3,509,014 $ 2,485,943 $ 2,398,467 $ 16,293,140 52%
FY 05-06 $ 36,186,383 $ 2,328,920 $ 2,952,764 $ 2,877,499 $ 3,812,394 $ 2,715,010 $ 3,135,113 $ 17,821,700 51%
FY 06-07 $ 39,247,996 $ 2,479,819 $ 3,153,335 $ 2,850,623 $ 3,955,187 $ 2,910,448 $ 2,757,167 $ 18,106,580 54%
FY 07-08 $ 38,114,419 $ 2,334,126 $ 3,476,131 $ 3,772,540 $ 2,952,802 $ 3,145,687 $ 2,736,107 $ 18,417,393 52%
February 27, 2008 FY 07-08 Mid-year Report 19
BUFjL1NGAME Financial Outlook
• Weak Economic Outlook
— Fed expectation for "diminishing growth" in 2008
— High Risk of Recession
• Caution about Expectations
— Effects of Sub-prime Loan Crisis
— Drop in home sales & prices
— Continued slump in auto sales
— Drop in consumer spending
February 27, 2008 FY 07-08 Mid-year Report 20
BUIj411VGAME Revenue Recommendations For
FY07-08
• Adjust the Major revenue sources as follows :
— Transient Occupancy Taxes - 5%
— Sales and Use Taxes — 2%
— Property Taxes — 5%
February 27, 2008 FY 07-08 Mid-year Report 21
BUIj4tNGAME Revenue Recommendations For
FY07-08
• City fees
— Adjustments based on Comprehensive Fee Study
(performed by MuniFinancial)
• Development Impact Fees
— Adopt fees based on Development Impact Fee
Study (performed by MuniFinancial)
• City Fines
— No adjustments recommended
February 27, 2008 FY 07-08 Mid-year Report 22
BUIj41jVGAME Expenditure Recommendations
for FY08
• Adjustment to employee costs of 9%
• Includes average salary adjustment of 3 .2%
— Across all bargaining groups
• Includes adjustment of 10% for healthcare
— Including Retiree Health Care Premiums
• Includes adjustment to Workers '
Compensation rates of 5%
— to increase Workers Comp Fund reserves
February 27, 2008 FY 07-08 Mid-year Report 23
. Expenditure Recommendations
. ,
for F
• Includes adjustments to CalPERS rates, which
are paid as a percentage of salary
PERS PLANS FY07 FY08 Difference
Fire Plan 15 . 19% 16 . 12% 0 .93%
Police Plan 19 .54% 19 .99% 0 .45%
Miscellaneous Plan 9 .28% 11 .85% 2 .57%
February 27, 2008 FY 07-08 Mid-year Report 24
BURGNGAME Expenditure Recommendations
for FY08
• No Adjustment to Supplies and Services
• Equipment to be purchased using one-time
funds (no General Fund' s contribution to
Vehicle Replacement Fund in FY08)
• Minimal investment of $2 .5 million for CIP
• Maintain General Fund Balance at 25%
— Currently 28% (as of June 30, 2007)
— Based on reduced expenditures
February 27, 2008 FY 07-08 Mid-year Report 25
BUFjLINGAME Next Steps
• March 28, 2008 — Department submit budgets to
the Finance Department
• April 14, 2008 — Council adopts Master Fee
Schedule and Development Impact Fees
• May 19, 2008 — City Manager Recommended
Budget delivered to Council
• Weeks of May 12th and May 23rd — Council
meetings with department directors to review budget
February 27, 2008 FY 07-08 Mid-year Report 26
B ' ""GAM Next Steps
• May 28, 2008 — Council Budget Study Session
• June 2, 2008 — Public Hearing On Proposed Budget
and Capital Program
• June 16, 2008 — Resolution Adopting Proposed
Budget and Capital Program
• July 1 , 2008 — Start of new fiscal year
February 27, 2008 FY 07-08 Mid-year Report 27
CITY OF BURLINGAME GENERAL FUND BUDGET MODEL FOR FY 08 & FY 09 (February Budget Session)
(Showing 5% Revenue Growth and Preliminary FY 09 Operation Costs)
FY06-07 FY07-08 I FY07-08 FY 08-09 FY 09-10
Actuals Adopted Budget Year-End Est Budget Forecast
Beginning Unreserved Fund Balance: 1.44 2.58 2.58 1.72 (0.07)
Revenues: 41.60 42.56 43.38 45.55 47.83
Transfers In: 0.59 0.62 1.18 0.99 0.99
Annual Ongoing Revenue: 42.19 43.18 44.56 46.54 48.82
Use of One-Time Funds: 0.00 0.00 0.00 0.00 0.00
State Take Aways: 0.00 0.00 0.00 0.00 0.00
Total Available Financing: $43.63 $45.76 $47.14 $48.25 $48.75
Operating Expenditures: 34.31 38.13 38.63 41.42 42.66
Transfers Out(Debt Svc. &Shuttle Bus): 4.25 4.49 4.49 4.40 4.50
Total Operating Expenditures: $38.56 $42.62 $43.12: $45.82 $47.16
Ending Fund Balance (Before CIP Contribution): $5.07 $3.14 $4.02 $2.43 $1.59
General Fund Contributions to CIP: $2.50 $2.30 $2.30 I $2.50--1 $2.50
Total General Fund Expenditures (Operating & Capital): $41.06 $44.92 $45.42 $48.3T7 1 $49.66
Ending Fund Balance (After CIP Contribution): $2.58 $0.84 $1.72 -$0.07 -$0.91
Annual Ongoing Revenue Operating Expenditures Only: $3.63 $0.56 $1.44 $0.72 $1.65
Surplus (+) or Shortfall (-): Including Minimum CIP
Contribution: -$0.36 -$3.44 -$2.56 -$3.28 -$2.35
Designated General Fund Reserve Balance: $7.30 $7.30 $7.30 $7.30 $7.30
Total Fund Balance: $9.88 $8.14 $9.02 $7.23 $6.39
Economic Stability $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000
Catastrophic $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000
CaIPERS Reserve $ 2,800,000 $ 2,800,000 $ 2,800,000 $ 2,800,000 $ 2,800,000
Contingency $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000
Centennial $ - $ - $ $ - $
Total General Fund Reserves: $ 7,300,000 $ 7,300,000 $ 7,300,000 $ 7,300,000 $ 7,300,000
February 27, 2008 FY 07-08 Mid-year Report 28
�RYGAME Options Funding for
Residential Sidewalks
1 . Defer to discuss as part of the Strategic
Funding Plan
2 . Place on the Ballot in Nov of 08 or later as a
Community Facilities District at $ 1 per year
per linear foot of sidewalk.
3 . Reduce other CIP projects to fund
4. Reduce operating budget to fund
February 27, 2008 FY 07-08 Mid-year Report 29
BVFjLIjVGAME Options Funding for
Residential Sidewalks
5 . Be more aggressive in revenue projections
6. Plan to do it in Spring of 2009 (May) using
any projected excess revenues or under
expended budget funds
7 . Use reserves
February 27, 2008 FY 07-08 Mid-year Report 30
.'1
tit
Capital
FY 2008 =09
Agenda
• General Fund recommended projects
Gas Tax , Measure A and grant funded
projects
• Parking Enterprise funds projects
• Options
Council feedback and direction
General Fund Recommended Projects
• Funding history and critical needs
• Storm drainage
• ADA Curb ramps
• Parks and Recreation
• Building Facilities
Communications
Street lighting
eneral Fund CIP Budget history and Critical Needs
Average Rec. CIP Crr, al
Programs 1999-2002 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 Needs
Storm Drainage 1650 1470 1575 1000 800 1650 860 1300 2200
Sidewalk 550 550 100 0 100 50 100 0 105
Handicap Ra 100 100 100 100 0 100 100 100 �00
Curb & Gutter 50 50 0 0 0 0 0 0
750 640 6, 600
Between
10d ` <. 350 400 1a$0 400
Communications 250 1988 and 1998., 50 0
Traffic & Bridges 350 the annual average 400 0 400
Street Lighting 200 200 200 200
p
Streetsca e 650 was $4. 10 Million 0 0
Parking 550 0 0 0 0 0 0 0
Bike Paths 350 0 0 0 0 0 0 0
Major Facilities 3250 0 0 0 0 0 0 0
Right of Way 400 0 0 0 0 0 0 0
Equipment 150 0 0 0 0 0 0 0
9600 4550 2300 1100 1100 2270 2450 2765 4000
* In thousand dollars
Storm Drainage
City maintains 42 miles of storm drain
valued at $70 , 000 , 000
$39, 000 , 000 backlog
Recommend $ 1 , 300 ,000
$550,000 Easton Creek outfall line to the bay
$530,000 Catch basins, pipelines and gutter at
various locations City wide
$220,000 Easton Creek dredging
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STORM DRAIN PROJECTS
REPLACE RIP RAP 2008-2009 BUDGET YEAR
9 ADRIAN P.S.
TOTAL BUDGET: $1,300K
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OUTFALL DISCHARGE STRUCTURE
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CLEAN EASTON CREEK BOX BOX CULVERT IMPROVEMENTS
aQ CULVERTS(2)UNDER FWY. 101
' PIPELINE/CATCH BASINS,/'RIP RAP
/ ��� 1% � CONSTRUCT MARSTEN OUTFALLIMPROVEMENTS
3 ! PIPELINE DISCHARGE STRUCTURE
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%'.. CORRUGATED METAL PIPE
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VANCOUVER AVE. ANDHAY'SYfATER AVE.
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ADD GRAIN �,/
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SLIDE AREA HILLSIDE CIRCLE P HELLEVUE AVE 6
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CANYON REPAIR/WI N
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BOX CULVERT P4
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REPAIR SKYLINE BLVD. BO�¢VMTIX y p EDGEHILL OIL PALONA&
j CORRUGATED METAL.PIPE FOREST NEW AVENUES
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Ai A. Curb Ramps
p $4 700 000 backlog
16 1 , 500 missing ramps citywide
Recommend $ 100 , 000 to install 25 ramps
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5-Year CIP Replacement Plan
7-20oass 2008 2009 1 2010 1 2OI1 2012
I Washington Park
Ballfie!d Fencm!i 711 0c* 5:.5115
3 BalI&A InheldRenDva:or. W23 =5.55:
4 Basketball Court 9.224 9,301
5 Grandstands 302538 3-*4S7
6 Grandstand Fencmz 65 COO
Tennis Court Fenci 3!Ci•'' 3'13'
8 Teams Court Resurfac' /3833 1;,6'6
Bas side Park -
9 Field*4 Fencmz 10.609
77 S•vmrhel3c Turf 577:777 3]5.777
]7 Bleachers=lam-
86,57'
Cuernavaca Park ,
l_ Basketball Resurfaanz :2-68 13,151
. 13BallfieA Fencing 5o C 95+81
Laguna Park
N ITe=js Courts 3'206 39.472
- Pershin Park
l5 113a5ketbaU Coact Resurfacing :G3t2 10.693
Rav Par4
16 Basketball Court Resurfacing :2458 :3.E:3
l" Basketball Court Fend e 3`Cti: 35.:45
18 Pla•Structure :24.82! 132:2"
19 Tennis Court Resurfacing :!.147 10 i51
37 Tennis Court Fencing 40-X-:' 43.7-CS
Victoria Park .
21 IBasketbaU Court:tesurfcim-_ 9.274
-11- Baskerball Court-encine 35 C-D4 39393
_3 IRI&V Structure :47.730 :E:.42S
V"U a Park-
= Baske ball Cart Resurfac L:95 92:4
:5 Basketball Co- t Fend "- fC.:CC ■
.5 Plav Strutrure :26 4 133.9951
OTHER
Aquatic Center Boater 45.000
28 Landsca ePark Pathway Improve annual 55.000 46.650 4£.35C 60.100 61.903
:9 Tree lacement Fund`annual-neu m'04 5.000 5.000 5.150 5.305 4.»64
37 Irrinadon 44.000
31 Resilient Surface SC.G00
32 IBIS Tennis Courts 60:000
• 605000 06.964 582.281 634.598 506.4?0 ,
Next 5-year average 607.063
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VU:r=+roc;ethcal ha3itai u• Wd.tato®:_-:}aa_4L Caecal Ccct n•Fira1. Scira imms ara nat L=clr dad in thu list beauto(1 i that•ar:camadread
Parks and Recreation
Improvements
• Bayside Park synthetic turf $ 500 , 000
• Aquatic center boiler $ 45 , 000
• Landscape/park pathways $ 55 , 000
• Street tree reforestation $ 5 , 000
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Buildings Facilities
• City maintains 20 buildings over 200 , 000 SF
Condition survey identified 10 year maintenance
plan of $4 , 000 , 000
• Timely maintenance increase life
• Recommend $510 , 000 program
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Liuildings Facilities continued
• LibraryImprovementsADA ($39 , 000
• Fire station 34 carpeting ($26 , 000 )
• City Hall energy study ($ 10 , 000 )
• Rec Center HVAC upgrade ($62 , 000 )
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Communications ( Police Department)
• Recommend $50 , 000 annual
Program for next two years
• Replace radio equipment
Obsolete i M W—W
Does not meet new standards
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street Lighting
• City maintains 900 street lights
Master Plan identified $4 , 625 , 000
rehabilitation program
,o-
Outdated circuit system
• Unreliable light fixtures . y
. Unavailable replacement parts
Street sighting continued
High priority location — Howard
Avenue/California Drive area
• Recommend $200 , 000 program
New conduit and poles
# - Safer low voltage fixtures
Energy saving
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Gas Tom , Measure A Projects
• City maintains 84 miles of streets valued at
$60 , 000 , 000
• Recommend $ 1 , 476 , 000 Street Resurfacing
Program
Gas tax / Measure A funds $ 1 , 015 , 000
Prop 16 funds $ 461 , 000
tRreet Resurfacing P
Edgehill Drive
Palm Drive
Occidental Avenue
Pepper Avenue
Stanley Road
Howard Avenue between California Drive
and Humboldt.
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Grant Funded Projects
California Dr. traffic controller upgrades $ 155 , 000
AB 1546 Grant
• Bayshore Highway traffic signal
controller upgrade $ 147 , 500
Bay Area Air Quality Board Grant
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Potential Grants
• TDA Grant $ 27 , 000
Bike route brochures
• Safety Route to School Grant
$256 , 000 ��
Countdown Pedestrian Heads
Ramps
Speed radar signs A� M„ ;' � , 3 ��' � LI
Bloomfield Avenue (Green Project) $290 , 000
• Donnelly parking lot (Green Project) $272 , 000
, ►► DONNELLY AVE
BLOOMFIELD RD AT
VERNON WAY/PLYMOUTH WAY
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Reconfiguration of Parking Lot O at
donut shop $ 100 , 000
Pedestrian safety
Simplification of traffic movements
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City of Burlingame CALMAINPARKINGJBURLINGAMEPA=NG:FINAL Drawn by: don Roldan Dat:FebriW21,2D08
County of San Mateo Y Scale; 1"= 60'
General Fund CIP Projects
Options
• Option 1
Fund $2 , 765 , 000 as submitted :
: Storm Drainage $ 1 ,300,000
Handicap Ramps $ 1001000
> Parks & Recreation $ 6051000
: Buildings Facilities $ 5101000
. Communications $ 501000
Street Lighting $ 200 ,000
Total $2 ,765,000
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Council
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