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HomeMy WebLinkAboutAgenda Packet - CC - 2008.02.27 CITY O � T BURLINGAME W00 _o° Q 9 OF-JUNE(0 The City of Burlingame City Council Budget Policy Studv Session Wednesday, February 27,2008, 6:00 p.m. Burlingame Public Library, Lane Room AGENDA 1. Call to Order and Roll Call (6:00)—Mayor Rosalie O'Mahony II. Mid-year Report- Status of the current year budget (6:03) a. FY 07-08 and FY 08-09 Revenue projections vs. actual b. FY 07-08 and FY 08-09 Expenditure levels and projections c. Review of the General Fund Budget Model III. CIP Needs (6:30) a. Parks and Recreation b. Public Works IV. Budget Policy Issues (7:00) a. Budget Assumptions b. Unfunded Departmental Priorities c. Budget Suggestions Referred from Goals Session o Green Ribbon Recommendations o Video Taping Planning Commission meetings o Economic Development Resources d. Other Budget Policy Issues V. Break(7:45) VI. Public Comments (7:55) VII. Council Direction (8:30) a. Budget Assumptions b. CIP Funding c. Budget Suggestions VIII. Adjournment (9:00) Note: Time frames and sequence of discussion is tentative and may be changed by the Council CITY 0� BURIJNGAM_E Background Information and Options for Council -� Budget Policy Discussion, February 27, 2008 The budget process is once again upon us and the work of formulating a new financial plan is underway. As was the case last year,the fiscal pressure is less. Revenue growth has occurred and operating costs have been contained and increased incrementally. However,there is still a need to remain fiscally conservative in the upcoming year in order to solidify our gains and avoid undue financial risks. As we witnessed after the terrorist attacks of 2001, sales tax and transient occupancy tax collections can decline dramatically and impact our budget immediately. Staff has confidence that the growth we have experienced will continue,but there is always the caution that another serious incident will occur, for example a pandemic, causing our gains to disappear. I realize that there is a desire to restore the levels of services that were lost in the last four fiscal years, but it is important to maintain a long-term view of our finances. Ultimately our job is to help you make the decisions that are best for our citizens during good times and bad. The following information is provided to give you insight into the city's finances and to assist you in making policy decisions that we will implement in the new budget. A. Budget Assumptions Historically employee costs have averaged 3% in prior years. In FY08-09,the city will be presented with higher costs due to the following factors: Undetermined Fire Salary Increases and Benefits Increase in the Over-Hiring Capacity of the Police Department(6 months) -- Increase in CalPERS Retirement Rates -- Increase in Health Revenue Assumptions The city has been fortunate to have experienced solid revenue growth for the last five fiscal years. The audited amounts are: FY03-04 5.4% FY04-05 6.0% FY05-06 10.2% FY06-07 8.4% Average Growth: 7.5% The growth in revenue has allowed the city to keep up with growth in operating expenses, which have also averaged 7%. Revenue growth also has prevented the use of city reserves to balance prior year budgets. Even when Council has authorized the use of reserves in prior years,revenue Budget Policy Session 2008 growth coupled with budget savings have prevented the reserve amounts from being spent. Currently general fund reserves are$7.3 million. The current budget FY2007-08 is based on a 5%revenue growth assumption. At mid-year, revenue collections are on target to meet the budget estimates. It should be noted that sales taxes have been laggard for the past two fiscal years. The FY2005- 06 budget projected growth of 5%but actual growth was 3.5%and collections were$91,453 less than expected. The FY2006-07 budget again projected growth of 5% and growth was 4.8% or $78,048 shy of our expectations. The current year budget projects sales tax growth of 5%for a total of$9,834,753. The estimate for the year-end is $9,718,618 for a shortfall of$116, 135 or 1%of the sales tax projection. But the good news is that growth is still occurring even if it's a bit slower than expected. The shortfall in sales tax revenue is covered by greater than expected revenue growth in transient occupancy and property taxes. The budget model once again projects 5%growth for the ensuing fiscal year(FY08-09). Sales taxes will be lowered to 2%growth but the expectation is that TOT taxes will continue to grow and cover the difference. Of course,revenues will be scrutinized and monitored carefully as always to ensure that any precipitous drop is detected and addressed as early as possible. If Council feels that this growth projection is too ambitious and aggressive then they can direct staff to lower its assumptions to reflect a more comfortable amount. Annual Adiustment to General Fund Fees City fees have been adjusted by 3%in prior fiscal years to reflect the average increase in city employee service costs. Fees-in-fiscal year 2008-09 will-be determined by the fee study that was approved by the Council. The results of the Comprehensive City Fee and Development Impact Fee Study will be presented to the City Council at a Study Session on March 3, 2008. The consulting firm of MuniFinancial will provide the Council with an overview of the study;the methodology used to determine city fees and development impact fees; the resulting fees; and the required Council action for implementing the fees. City Fees Each and every city fee was reviewed and analyzed to determine the cost associated with providing the service for which the fee was charged. A"fully-burdened hourly rate"was calculated for every city position and the costs of those hourly rates were assessed based on the time needed to provide the service as determined by an employee survey. The resulting recommended fees will be used to update the City of Burlingame's Master Fee Schedule. Budget Policy Session 2008 2 Development Impact Fees Development impact fees will be recommended for implementation in the new fiscal year. The impact fees will represent future developments' "fair share" of city facilities and improvements as determined by the recommended methodology and the provisions of California State law, outlined in the Mitigation Fee Act contained in California Government Code §66000 through 66025. The development impact fees will be applicable to all new development both residential (single family and multifamily) and non-residential (commercial, office and industrial). The 2011 planning horizon is used to determine the total amount of public facilities needed to accommodate growth in Burlingame and allocate costs to new developments. Development Impact can not be used for operational expenses. City Fines and Penalties City fines and penalties are punitive in nature and have no basis in cost other than to act as a "deterrent"to some offensive behavior. Therefore they are not addressed in the comprehensive fee study. While the municipal code contains a variety of city fines and penalties,the budget contains revenue for only the following: false alarm charges; business license late fees and fines; library fines(as determined the Peninsula Library System)and parking citations. If Council is interested in augmenting city fines and penalties then it can direct staff to do so as part of the budget process. Expenditure Assumptions Traditionally we also have asked the Council to provide feedback and affirm or modify the expenditure assumptions recommended by star The budget model contains the first estimate of general fund expenditures for fiscal year 2008-09. Employee Costs - -- Insurance Premiums Increase in Dental Insurance Premiums Increase in Retirees Adding to Retirement Health Costs Increase in Workers' Compensation Contributions The projected increase in employee costs is currently 9%based on these factors. Roughly 3%of that increase is associated with an increase in the workers compensation charges that we make to increase our workers compensation reserve. Supplies and Services Given the increase in employee costs and the need to present a balanced budget for the new year, there will not be any increases in supplies and services line items. Of course, given inflation,this represents a reduction in the purchasing power of our departments of roughly 2% for those line items. Budget Policy Session 2008 3 Capital Outlay(Equipment Purchases) Capital Outlay appropriations will also be held constant and no increase is recommended. Staff is currently working on a proposal to defer the general fund's annual payment into the Vehicle Replacement Fund and instead use that money to fund equipment purchases that are drastically needed. Suspending the payment for one year will free up approximately$800,000 for a one- time use for equipment purchases or other capital needs. This action will also provide the necessary funds to address the replacement of self contained breathing apparatus for our fire department which was selected by the Department Head Team as their top priority unfunded need. Capital Improvements Funding for capital improvements is pegged at$2.5 million from the General Fund in the new fiscal year. While this level meets the goal that was suggested at the Council Goal Setting study session it still falls below our minimum target level of$4 million per year for General Fund Capital improvements. At the study session Randy Schwartz and Syed Murtuza will be reviewing the specific projects proposed for funding for next fiscal year. F. Community Group Funding Funding for community groups is recommended to stay at current levels with no increase. That amount is $54,000. The annual letter informing community groups of the availability of funding will be mailed in March as usual. G.Unfunded Departmental Needs Again this year;in order-to assist the Council-in-looking-at commission,community and other--- requests for special consideration I have asked each department to develop a list of unfunded needs. These suggestions are not being presented because we anticipate additional revenue to fund them but rather to allow the Council a list of to compare against if and when you receive request or advocacy from others about things they would like to have the Council consider funding. In developing their lists departments were asked to identify needs they would fund if they had up to$50,000 more in additional budget funds, $50,000 to $100,000 more and over$100,000. As you can see from the attached lists,the needs vary depending on the level of additional funding. Given the multi million dollar cuts we made to operating budgets the list is long and can be overwhelming. It is hard to look at the list and get a sense of the higher priority items. For that reason the department head team has employed a process (similar to the one used by the Council for your annual goal setting)to identify the priority unfunded needs. The attached matrix is organized such that the highest priority items identified by the department head team are shown below and first on the attached list. The rest of the unfunded items shown on the attached list are organized by department and the level of additional funding. Budget Policy Session 2008 4 Department Head Team Top Priorities Self Contained Breathing (Cost is Burlingame's share) Current units are at the Apparatus for Fire Department 257,150 end of their service life and incompatible w/ surrounding agencies, substandard, and non- compliant with current NIOSH &2002 NFPA 1981 standards. Reinstate Recreation $165,000 This would reinstate a position that was cut five Superintendent Position and years ago that would oversee the Recreation Reclassify P&R Director to Division, related operations and capital projects and Assistant City Manager would allow for P&R director to assume Assistant City Manager duties. Redesign the Finance/Water Reconfiguration of this area would provide needed office including the counter 100,000 space to the finance/water offices and a centralized area; the reception area and the counter space would provide better customer service mail/copier room. for both water and finance customers. The reconfigured copy/mail room would provide a better works ace for City Hall. Additional in-house training The training tracks program was developed 2-3 years classes 30,000 ago and only one class has been implemented so far. There is a need for regular ongoing training for staff, both legally required(such as anti-harassment training) as well as skill development, especially for supervisors and managers. Recruiting challenges make it ever more important that we invest in the training of our current employees. H. Video Taping Planning Commission Meetings One of the items discussed at the Council Goals setting session on January 27`x'was the possibility of video taping the Planning Commission Meetings. Based on the cost for the Council meetings we have estimated that the cost for the year of 24 meetings at an average of 4 hours each would be $15,000. An option is that we could possibly cover that cost by charging $150 fee for each planning projects that is taken to the Planning Commission. 1. Follow up on Green Ribbon Committee Recommendations The growing interests in developing public policy and programs to enhance the community's ability to make more environmentally responsible decision about not only their home and office modifications but also everyday living choices led the City Council to create a Green Ribbon Committee to develop suggestions for council consideration. In addition we continued to be inundated with contact from non profit and quasi governmental agencies with requests to participate in efforts to assist cities in developing and implementing these environmentally friendly policies and programs. As the Council knows this is a whole new area of expertise and Budget Policy Session 2008 5 friendly policies and programs. As the Council knows this is a whole new area of expertise and responsibility for local government and our reduced employee resources have left us unable to dedicate resource to adequately support this scope of work. To help found staff support for recycling efforts and other related green initiatives the Allied Waste rate increase of 5%includes 2%for this purpose. The 2% should provide about$120,000 annually. We have identified the following expenses that we would need to include in the new fiscal year budget to continue the efforts that have been initiated in the last year. ICLEI ($600 annual dues) Sustainable Silicon Valley($1000 annual dues) Conferences ($1000) Misc. Expenses($1000)—advertising, event supplies, etc J. Economic Development Another items discussed at the Council Goals setting session was the potential of additional resource for economic development efforts that would go beyond business friendly activities anticipated in the current half time position to work on attracting higher and better uses for some target properties or areas of the city that would result in additional revenue to the city. Staff has been recruiting for the half time position at this time would suggest we wait another year and see how well the current approach authorized by the Council works before we decide to invest what we estimate to be an additional $100,000 per year to attract a fulltime professional economic development resource. As the Council knows from pervious discussions our lack of redevelopment funds will negatively impact our ability to attract an economic development professional as the tools we can give them to attract businesses are very limited. K. Election Costs The current budget projection model includes $126,000 for a ballot measure. L. Beyond the New Year Budget As the Council knows there is over$200 million in demands for capital investments and some service level increases. For that reason one of the goals that will be part of the new year is to develop a strategic funding plan to help guide the Council in efforts to address these needs in the next 10 to 15 years. While the Council has continued to identify the storm drainage improvement as our top priority unfunded need,the Strategic Funding Plan will be used to identify Council priorities and funding sources to address other important needs like those listed on the next page. Budget Policy Session 2008 6 Amount Items (Millions) CIP Structural Funding Gap* 2 . Storm Drains 40 Broadway Over Pass 6 Community Center (on existing land) 25 Community Center (on new land) add 20 Downtown Streetscape 25 Structured parking for Downtown 20 GASB retiree unfunded liability 44 Residential Sidewalks* 0.5 Additional police for more Elder abuse investigation, Traffic enforcement & Taxi cab enforcement* 0.5 Rollins Road Fire Station Settlement 0.15 Additional Library Materials .050 Additional parks maintenance employees .30 Structural Repair for Recreation Center 0.75 Bay Keeper lawsuit ?? City Hall 8 Police Station 1.6 Fire Stations 2.4 Parks Yard 3.4 Aquatics Center .3 Carriage House ?? General Plan Up_date____ 1 Telephone System Replacement 0.5 *denotes ongoing annual costs 201.45 Attachments 1. List of unfunded Items 2. Budget Model I look forward to our budget discussion on Wednesday, February 27, 2008. Budget Policy Session 2008 7 City of Burlingame BI,RUN 'AME List of Unfunded Items February 20, 2008 Department Approx. One-Time vs. Dept Priorities Item Cost Justification On-going Cost I Department Head Team Priorities Fire 1 Self Contained Breathing Apparatus 257,150 (Burlingame's share) Current units are at the end of their service One-time life and incompatible w/surrounding agencies, substandard, and non-compliant with current NIOSH &2002 NFPA 1981 standards. Recreation 2 Reinstate Recreation Superintendent $150,000 This position will oversee the Recreation Division, related On-going Position operations and capital projects and would allow for P&R director to assume Assistant City Manager duties. HR 3 Additional in-house training classes 30,000 The training tracks program was developed 2-3 years ago and only On-going/Onetime one class has been implemented so far. There is a need for regular ongoing training for staff, both legally required(such as anti harassment training) as well as skill development, especially for supervisors and managers. Finance 4 Redesign the Finance/Water office 100,000 Reconfiguration of this area would provide needed space to the One-time including the counter area; the finance/water offices and a centralized counter space would reception area and the mail/copier provide better customer service for both water and finance room. customers.The reconfigured copy/mail room would provide a better work space for City Hall. Departments were asked to identify their 1st 3 prioirty needs. Numbers in the second column from this point forward denote those departmental priorities. Items Under$50,000 City Manager Contract services for Web Site and 50,000 A resource to handle public information outreach with specific skills On-going public information in web site production and maintenance. Council Video Planning Commission Meetings 5,000 Videotape&on-line web streaming of Planning Commission On-going meetings Finance 3 HP LaserJet 4250tn Printers 2,000 One-time Finance Increase Permanent part time Acct 30,000 Return to full time one of the 2 1/2 positions cut in the Finance On-going Clerk II positon to full time in water Department in prior years to increase coverage of the counter. office Page 1 of 7 City of Burlingame a List of Unfunded Items February 20, 2008 Department Approx. One-Time vs. Dept Priorities Item Cost Justification On-going Cost General Reconfigure the reception area, mail 50,000 The space need's to be updated to provide a better work areas for One-time (Finance) room, copier room on the 1 st floor. the postage meter and copier machine. The Receiption window needs to be more visable to the public. HR Additional in-house training classes 30,000 The training tracks program was developed 2-3 years ago and only On-going one class has been implemented so far. There is a need for regular ongoing training for staff, both legally required (such as anti harassment training)as well as skill development, especially for supervisors and managers. Library Provide all staff training day 5,000 Provide teambuilding for staff One-time Library Open library from 5PM-6PM on 10,700 Provide an additional public service hour on Saturday On-going Saturdays Library +� Open 10 AM on Sundays (extra 2 26,750 Would provide additional public service hours on Sunday, one of On-going 3 hours) the busiest days of the week Library Increase hours at Easton during 26,750 Would provide additional public service hours at the Branch; On-going morning hours(11-2) Current use has,tripled Library n Increase Media Budget 22,000 Media is becoming a larger and larger part of our circulation On-going Library L Hire a space planner to make 25,000 Would provide better use of current space with the many One-time recommendations on the best use of technology changes over the past 10 years the building with the many technology changes Library q Part-time Library Aide to assist IT 15,000 Create a Library Aide position at 18 hours per week to assist in IT On-going 1 set up for meetings, events, etc Library Glass doors on a study room to 25,000 We have continual requests for a"quiet study"space One-time ensure quiet study area Library Self-check in children's area 35,000 Children are excellent candidates for self-check One-time Library Hire outreach coordinator to expand 37,450 As our population ages, it becomes more important to provide On-going program outreach Library Reconfigure Children's desk 22,000 After 10 years,we are using the Children's Room in new ways One-time (Redwood City model) Library Create individual study rooms 27,500 The trend in libraries (SMPL) is to provide small private study One-time ,,4jr9W for group study City of Burlingame 6UtfUNME List of Unfunded Items February 20, 2008 Department Approx. One-Time vs. Dept Priorities Item Cost Justification On-going Cost ParksTow behind spreader 30,000 Currently renting equipment to spread topsoil, sand, &compost on One-time 2. fields. This will be a three-year pay back. Parks Street tree inventory 40,000 40,000 Update current list One-time Police New Swat Riflescope 1,500 For new firearm One-time Police Create Dispatch Supervisor 15,000 Remove sworn oversight. Increase efficiency On-going Police Tasers 20,000 Complete tasers,/distribution to all PD safety personnel. One-time Police Vehicle locators, patrol vehicles 25,000 GPS/computer based locator for PD vehicles/pd and public safety One-time Police Camera Upgrade a@ police facility 30,000 Continue/replace/upgrade/add cameras for safety One-time Police Tear gas replacement 10,000 Update all old outdated tear gas, etc in dept. One-time PW(Facilities) Training Course $2,000 Certification training in building maintenance for staff On-going PW(Facilities) Arc Flash Protection $6,000 Consultant would analyze all electrical equipment and provide One-time Assessment/Signage proper signage PW(Facilities) Infrared Camera $7,000 Takes infrared pictures of electrical panels to determine areas of One-time overheating (camera senses heat loss) PW(Streets) 1 cut-off saw $4,000 Replace the old Wacker saw One-time PW(Streets) 2 summer help $10,000 The positions would stencil catch basins and paint red curbs On-going PW(Streets) Cuppola refurbishing $10,000 Refurbishes parking lot J Cuppola including dry rot repairs and One-time painting Recreation Lobby Gallery Cases $15,000 Two cases for display&sale of local artists items One-time Recreation Portable Stage 9,000 For performances in parks or other locations One-time Recreation Tables 5,500 Replace exisying tables in poor condition One-time Page 3 of 7 City of Burlingame a List of Unfunded Items February 20, 2008 Department Approx. One-Time vs. Dept Priorities Item Cost Justification On-going Cost Items between 50,000-100,000 City Manager n Full Time College Intern 100,000 Provide a resource to handle special projects and research and On-going L analysis for City Mnanager"s to allow City Manger to focus on long term issues and efforts. Finance Redesign the Finance/Water office 100,000 Reconfiguration of this area would provide needed space to the One-time including the counter area; the finance/water offices and a centralized counter space would reception area and the mail/copier provide better customer service for both water and finance room. customers. The reconfigured copy/mail room would provide a better work space for City Hall. Finance/ Provide for electrical upgrades and 100,000 More and more departments are requesting technology One-time Admin space for the server room. enhancements and IT is finding it difficult to accommodate the Services requests due to the limited space and electrical power. Library Create a computer lab where the 55,000 This was planned during the 1997 construction, so could be easily One-time compact shelving is now. accomplished on the lower level Library Open up Circulation area, create one 55,000 This would open up the"welcoming"area of the library and provide One-time service desk circulation&reference at one desk Library Increase Media Budget 55,000 Media continues to be an important library commodity On-going Parks/Comm City Arborist 80,000 Restore City Arborist to full-time position On-going Development 3/2 Parks Renovate Washington Park Picnic 50,000 New tables, BBQ,ADA Area Planning New Position-Sr. Typist Clerk 53,000 Admin. Sec does not have enough hours to prepare packet, On-going maintain files, serve commission and meet legal noticing and other filing requirements along with staff support/production activities. Less technical responsibilities would be shifted to this position, Police Create a civilian Property Clerk 55,000 Remove from sworn position. Meet legal standards and add On-going position efficiency Page 4 of 7 City of Burlingame wRun�► g List of Unfunded Items February 20, 2008 Department Approx. One-Time vs. Dept Priorities Item Cost Justification On-going Cost PW New Position-CIP Budget Analyst $80,000 Currently the Senior Engineers and Project Engineers track their On-going (Engineering) project budgets and prepare budget status summaries. For a CIP budget of over$8M annually, it is critical to have a staff Budget Analyst for preparing project budgets forecasts, tracking expenditures and advising engineers. This will allow engineers to focus on the design and construction of projects.An additional function would be to provide public relations efforts for CIP project construction. PW(Facilities) 3 New Position-Painter $70,000 Position would be utilized for painting as well as preventive On-going maintenance.A full time position could do 4x the painting which is needed at all facilities. There would be an offsetting reduction of $35,000 in the Major Facilities CIP and $20,000 in operating budget for contract help. PW(Fleet) New Position- Mechanic(Conversion $70,000 Over the course',of last 2 years vehicles have been added to the On-going of part time employee to mechanic) fleet including those from Hillsborough. More equipment such as pump station generators have been added. Also, there are newer more stringent requirements from Air Quality Control Board and the County Health Departments for inspections and certifications which take additional time, A full time position would allow system preventive maintenance of all the equipment. PW(Streets) New Position- Maintenance Worker $90,000 Additional employee to grind, ramp, and assist with paving and On-going debris pickup. This will enable the street crew to pave larger trenches and patches without having to break the sidewalk crew up to perform these duties. Page 5 of 7 City of Burlingame 4DFebruary of Unfunded Items February 20,2008 Department Approx. One-Time vs. Dept Priorities Item Cost Justification On-going Cost Items over$100,000 City Manager Assistant City Manager 15,000 Reclassify P&R Director to Assistant City Manager with On-going responisbility for Parks&Recreation,cross departmental projects and special projects. Would require reinstating Superindent of Recreation position. Community Code Enforcement Position 80,000 Create a permanent Code Enforcement staff position within the On-going Development Community Development Dept to investigate complaints regarding building&zoning code violations Community Increase Economic Development to 150,000 Evaluate the effectiveness of the City's current Economic On-going Development full-time status Development function and consider increasing staffing to full-time equivalent status Community Update 1969 General Plan 1,000,000 Work with the City Manager's Office to identify funding sources for One-time Development 3 ($350,000 an update of the City's 1969 General Plan(estimated cost of per year for $1,000,000) 3 years) Finance Sound&AV Improvements for 360,000 Sound&AV improvements for public meetings and to improve the One-time Council Chambers sound quality of televised meetings Fire Self Contained Breathing Apparatus 257,150 (Burlingame's share)Current units are at the end of their service One-time life and are incompatible w/surrounding agencies,substandard, and non-compliant with current NIOSH and 2002 NFPA 1981 Fire Communications Equipment 150,000 (Burlingame's share)Fire agencies are mandated to move their One-time communications to"narrow banding"by June 2011. The will require the replacement of mobile radios,portable radios,Mobile Status Terminals(MST's),and Zetran Station Alerting Systems. Costs reflect hardware,installation,and programming to support the migration as part of a county-wide plan to complete the move. Police Base Station Antennae&Radio 100,000 Meet legal FCC requirements/replace older equipment One-time Police Chevy Tahoe Command vehicles 100,000 For use during critical incidents/disaster prep/ETC One-time Police Patrol vehicle video/audio recorders 100,000 Video recording devices for patrol vehicles(reduction of liability, One-time etc) Police Reinstate lost Commander Position 150,000 Add efficiency,management direction,assistance on projects,etc. On-going Page 6 of 7 City of Burlingame e4,RuyMs List of Unfunded Items February 20, 2008 Department Approx. One-Time vs. Dept Priorities Item Cost Justification On-going Cost PW New Position - Permit Technician $108,000 Currently encroachment permits are issued by all employees from On-going (Engineering) the City Engineer to the Engineering Technician. Without a dedicated permit: technician, there are inefficiencies and permits are not issued consistently. It is expensive to have higher salaried employees perform these duties. PW (Facilities) New position - Facilities Supervisor $115,000 The position would improve staff supervision and mentoring as well On-going as provide a needed resource to service Parks Department structures and electrical needs. It would also save $43,000 in part- time project manager costs. PW (Fleet) Emission Control Compliance Retrofit $130,000 13 vehicles need new emission control compliance devices. The One-time work can be done in two phases; phase 1 is estimated to be $60,000 and phase 2 is estimated to be $70,000. Recreation Reinstate Recreation Superintendent $150,000 This position will oversee the Recreation Division, related On-going Position operations and capital projects and would allow for P&R director to assume Assistant City Manager duties. I i Page 7 of 7 CITY OF BURLINGAME GENERAL FUND BUDGET MODEL FOR FY 08 & FY 09 (February Budget Session) (Showing 5% Revenue Growth and Preliminary FY 09 Operation Costs) FY06-07 FY07-08 FY07-08 FY 08-09 FY 09-10 Actuals Adopted Budget Year-End Est Budget Forecast Beginning Unreserved Fund Balance: 1.44 2.58 2.58 1.16 0.82 Revenues: 41.60 42.56 43.38 45.55 47.83 Transfers In: 0.59 0.62 0.62 0.63 0.65 Annual Ongoing Revenue: 42.19 43.18 44.00 46.18 48.48 Use of One-Time Funds: 0.00 0.000.00 1.60 0.00 State Take Aways: 0.00 0.00 0.00 0.00 0.00 Total Available Financing: $43.63 $45.76 $46.58 $48.93 $49.30 Operating Expenditures: 34.31 38.13 38.63 42.22 43.48 Transfers Out(Debt Svc. & Shuttle Bus): 4.25 4.49 4.49 4.40 4.50 Total Operating Expenditures: $38.56 $42.62 $43.12 $46.62 $47.98 Ending Fund Balance (Before CIP Contribution): $ F $3.14 $3.46 $2.32 $1.31 General Fund Contributions to CIP: $ F $2.30 $2.30----1 $1.50 $1.50 Total General Fund Expenditures (Operating & Capital): $41.06 1 F $44.92 $45.42 $48.12 $49.48 Ending Fund Balance (After CIP Contribution): $2.58 $0.84 $1.16 $0.82 -$0.19 Annual Ongoing Revenue Operating Expenditures Only: $3.63 $0.56 $0.88 -$0.44 $0.50 Surplus (+) or Shortfall (-): Including Minimum CIP Contribution: $1.14 -$1.74 - 1.4"f -$1.94 Designated General Fund Reserve Balance: $7.30 $7.30 $7.30 $5.70 $5.70 Total Fund Balance: $9.88 $8.14 $8.46 $6.52 $5.51 Economic Stability $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 Catastrophic $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 CaIPERS Reserve $ 2,800,000 $ 2,800,000 $ 2,800,000 $ 1,200,000 $ 1,200,000 Contingency $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 Centennial $ - $ - $ - $ - $ Total General Fund Reserves: $ 7,300,000 $ 7,300,000 $ 7,300,000 1 $ 5,700,000 $ 5,700,000 Budget Model-FY08&FY09(February Budget Session).As 5%Rev Growth 2/20/2008 9:18 AM CITY OF BURLINGAME, CA GENERAL FUND EXPENDITURES-FY 2007-08 Adopted Q1 % Q2 MID-YEAR 0/6 Budget Jul AugSep TOTAL BUDGET Oct Nov Dec TOTAL SUBTOTAL BUDGET 64100 CITY COUNCIL $ 117,629 $ 6,182 $ 9,461 $ 13,005 $ 28,648 24.4% $ 9,408 $ 9,441 $ 8,298 $ 27,147 $ 55,795 47.4% 64150 CITY MANAGER $ 369,308 $ 21,986 $ 29,356 $ 38,657 $ 89,999 24.4% $ 28,289 $ 27,033 $ 27,475 $ 82,797 $ 172,796 46.8% 64200 CITY CLERK $ 218,772 $ 11,586 $ 15,042 $ 25,770 $ 52,398 24.0% $ 15,106 $ 16,561 $ 16,533 $ 48,201 $ 100,599 46.0% 64250 FINANCE $ 865,784 $ 41,046 $ 62,568 $ 109,732 $ 213,346 24.6% $ 65,471 $ 66,186 $ 65,880 $ 197,537 $ 410,882 47.5% 64350 CITY ATTORNEY $ 394,685 $ 21,855 $ 32,835 $ 41,204 $ 95,895 24.3% $ 27,703 $ 32,574 $ 31,071 $ 91,348 $ 187,244 47.4% 64400 PLANNING DEPARTMENT $ 930,300 $ 60,225 $ 83,601 $ 133,905 $ 277,731 29.9% $ 51,511 $ 70,597 $ 63,071 $ 185,179 $ 462,909 49.8% 64420 HUMAN RESOURCES $ 576,598 $ 35,388 $ 44,468 $ 58,658 $ 138,513 24.0% $ 49,949 $ 48,215 $ 44,966 $ 143,129 $ 281,643 48.8% 64540 ELECTIONS $ 124,500 $ 140 $ 634 $ - $ 774 0.6% $ - $ - $ - $ - $ 774 0.6% 64550 OTHER EMPLOYEE BENEFITS $ 1,910,000 $ 141,697 $ 292,259 $ (12,917) $ 421,040 22.0% $ 142,427 $ 305,761 $ 32,317 $ 480,505 $ 901,545 47.2% 64560 OTHER NON-DEPARTMENTAL F $ 728,610 $ 142,365 $ 80,252 $ 26,001 $ 248,618 34.1% $ 46,342 $ 167,128 $ 3,742 $ 217,213 $ 465,830 63.9% 65100 POLICE $ 8,195,614 $ 454,182 $ 748,532 $ 854,236 $ 2,056,951 25.1% $ 637,910 $ 625,088 $ 607,953 $ 1,870,951 $ 3,927,902 47.9% 65112 POLICE SECURITY SERVICES $ - $ 342 $ (1,863) $ 1,570 $ 48 #DIV/0! $ 2,820 $ (4,314) $ (60) $ (1,554) $ (1,506) #DIV/0! 65150 COMMUNICATIONS $ 848,652 $ 79,597 $ 67,223 $ 99,798 $ 246,618 29.1% $ 71,735 $ 76,288 $ 68,305 $ 216,328 $ 462,946 54.6% 65300 BUILDING INSPECTION $ 858,733 $ 48,352 $ 62,027 $ 90,047 $ 200,426 23.3% $ 64,187 $ 64,156 $ 64,179 $ 192,523 $ 392,949 45.8% 66100 ENGINEERING $ 1,533,646 $ 55,504 $ 90,013 $ 103,406 $ 248,922 16.2% $ 105,694 $ 101,202 $ 99,085 $ 305,981 $ 554,903 36.2% 66210 STREETS&STORM DRAINAGE $ 1,923,562 $ 112,007 $ 158,207 $ 253,922 $ 524,136 27.2% $ 152,199 $ 143,219 $ 137,674 $ 433,091 $ 957,227 49.8% 67500 LIBRARY $ 3,583,340 $ 220,346 $ 421,499 $ 394,996 $ 1,036,840 28.9% $ 307,536 $ 283,234 $ 289,084 $ 879,854 $ 1,916,694 53.5% 68010 RECREATION $ 3,208,199 $ 232,908 $ 379,218 $ 264,616 $ 876,741 27.3% $ 303,911 $ 222,263 $ 238,344 $ 764,518 $ 1,641,260 51.2% 68020 PARKS $ 2,507,719 $ 123,804 $ 164,143 $ 300,670 $ 588,616 23.5% $ 184,632 $ 190,619 $ 201,450 $ 576,702 $ 1,165,318 46.5% 69537 EMPLOYEE RECOGNITION $ - $ 12 $ 188 $ 75 $ 275 #DIV/0! $ 81 $ 22 $ 456 $ 559 $ 834 #DIV/0! GENERAL FUND SUBTOTAL: $ 28,895,651 $ 1,809,521 $ 2,739,662 $ 2,797,352 $ 7,346,534 25.4% $ 2,266,912 $ 2,445,273 $ 1,999,823 $ 6,712,008 $ 14,058,542 48.7% 65200 FIRE $ 9,194,683 $ 522,634 $ 691,072 $ 968,877 $ 2,182,583 23.7% $ 683,493 $ 697,159 $ 733,206 $ 2,113,858 $ 4,296,441 46.7% 65500 DISASTER PREPAREDNESS $ 95,785 $ 1,971 $ 45,397 $ 6,311 $ 53,679 56.0% $ 2,397 $ 3,255 $ 3,078 $ 8,731 $ 62,410 65.2% FIRE FUND SUBTOTAL: $ 9,290,468 $ 524,605 $ 736,469 $ 975,189 $ 2,236,262 24.1% $ 685,890 $ 700,415 $ 736,284 $ 2,122,589 $ 4,358,851 46.9% TOTAL GENERAL FUND $ 38,186,119 $ 2,334,126 $ 3,476,131 $ 3,772,540 $ 9,582,797 25.1% $ 2,952,802 $ 3,145,687 $ 2,736,107 $ 8,834,596 $ 18,417,393 48.2% General Fund Expenditures.xlsSheet1 CITY OF BURLINGAME GENERAL FUND REVENUE COLLECTIONS-ALL OTHER REVENUES-FY 2007-08 General Fund Revenue Sources FY 07-08 FY 07-08 % Remaining %To Be FY 06-07 Change from Pertinent Other Than Property,Sales and TOT Taxes Budget Mid-Year Collected Budget Collected Mid-Year Prior Year Comments 30600 REAL PROPERTY TRANSFER 327,882 163,385 50% 164,497 50% 140,151 23,234 30700 BUSINESS LICENSE TAX 727,878 465,700 64% 262,178 36% 456,655 9,045 30910 FRANCHISE TAX-GAS 134,689 0 0% 134,689 100% 0 0 30911 FRANCHISE TAX-GAS SURCHARGE-SB278 9,243 0 0% 9,243 100% 0 0 30920 FRANCHISE TAX-ELECTRIC 171,422 0 0% 171,422 100% 0 0 30921 FRANCHISE TAX-ELEC SURCHARGE SB703 17,382 0 0% 17,382 100% 0 0 30930 FRANCHISETAX-GARBAGE 156,207 81,539 52% 74,668 48% 75,213 6,326 30950 FRANCHISE TAX-A T&T CABLE T.V. 362,016 94,736 26% 267,280 74% 87,470 7,266 30952 FRANCHISE TAX-RCN CABLE T.V. 27,485 7,034 26% 20,451 74% 6,655 379 31100 OVERNIGHT PARKING 1,159 230 20% 929 80% 600 -370 Current Revenue Lag of: -31.92% 31200 BICYCLE&TAXI LICENSES 0 2,250 #D[\//O! -2,250 #DIV/01 0 2,250 31510 CONSTRUCTION PERMIT FEE 838,471 712,293 85% 126,178 15% 404,205 308,088 31590 ALARM PERMIT FEES 70,000 2,546 4% 67,454 96% 9,550 -7,004 Current Revenue Lag of: -10.01% 32100 INTEREST INCOME 1,280,221 538,482 42% 741,739 58% 386,864 151,618 32500 USE OF MONEY&PROPERTY 87,860 59,301 67% 28,559 33% 54,091 5,210 32510 GOLF CENTER LEASE PAYMENT 80,000 20,000 25% 60,000 75% 17,500 2,500 33100 STATE MOTOR VEH.IN-LIEU TAX 254,022 64,154 25% 189,868 75% 155,218 -91,064 Awaiting State Payment 33300 STATE HOPTR 71,375 9,698 14% 61,677 86% 9,919 -221 33700 POST REIMB 19,293 13,128 68% 6,165 32% 9,047 4,081 33805 VB GOLF/DOUBLE TREE MAINT./UTILITY SHAR 4,685 1,285 27% 3,400 73% 3,387 -2,102 Current Revenue Lag of: -44.87% 33810 CLSA LIBRARY REIMS 201,054 99,601 50% 101,453 50% 102,785 -3,184 Current Revenue Lag of: -1.58% 33900 MANDATED COST REIMBURSEMENT 100,000 4,752 5% 95,248 95% 111,001 -106,249 Awaiting State Payment 35100 FALSE ALARM CHARGES 22,590 14,323 63% 8,268 37% 10,931 3,392 35101 FALSE ALARM CHARGES-COLLECTION 3,339 1,502 45% 1,837 55% 627 875 35110 DUI CHARGES 6,820 248 4% 6,572 96% 2,087 -1,839 Current Revenue Lag of: -26.96% 35120 SPECIAL POLICE SERVICES 6,415 3,144 49% 3,271 51% 2,790 354 35121 LIVESCAN FEES 6,266 -300 -5% 6,566 105% 2,004 -2,304 Current Revenue Lag of: -36.77% 35130 POLICE BOOKING FEES-COUNTY 20,026 4,695 23% 15,331 77% 18,812 -14,117 Current Revenue Lag of: -70.49% 35131 POLICE BOOKING FEES-CITY 4,494 3,172 71% 1,322 29% 1,431 1,741 35140 VEHICLE RELEASE FEES 22,974 11,437 50% 11,537 50% 12,810 -1,373 Current Revenue Lag of: -5.98% 35150 ABANDONED VEHICLE ABATEMENT FROG. 28,068 15,348 55% 12,720 45% 13,645 1,703 35160 AUCTION PROCEEDS-POLICE 908 1,357 149% 449 -49% 429 928 35301 PERSONNEL SERVICES 0 5,037 #DIV/0! -5,037 #DIV/01 35557 AB1546 C/CAG VEHICLE REGISTRATION FEE 46,000 26,604 58% 19,396 42% 24,385 2,219 35800 STATE HIGHWAY MAINTENANCE 25,000 0 0% 25,000 100% 3,773 -3,773 Current Revenue Lag of: -15.09% 36310 PUBLIC WORKS FEES&SERVICES 486,631 100,617 21% 386,014 79% 126,445 -25,828 Current Revenue Lag of: -5.31% 36320 LIBRARY FEES&SERVICES 102,230 49,706 49% 52,524 51% 47,011 2,695 36321 LIBRARY SERVICES-HILLSBOROUGH 445,797 235,386 53% 210,411 47% 180,735 54,651 36330 RECREATION FEES&SERVICES 2,086,100 694,563 33% 1,391,537 67% 684,203 10,360 36340 PARK SPECIAL SERVICES 38,610 23,705 61% 14,905 39% 21,175 2,530 36341 ARBORIST PLANCKS/SITE INSPECTIONS 9,917 5,732 58% 4,185 42% 3,889 1,843 36342 ARBORIST FEE-PLANNING 12,071 4,455 37% 7,616 63% 5,624 -1,169 Current Revenue Lag of: -9.68% 36343 PROTECTED TREE APPLICATION FEE 3,502 1,951 56% 1,551 44% 1,650 301 36344 FIELD PREPARATION FEES-NON-PROFITS 21,554 0 0% 21,554 100% 520 -520 Current Revenue Lag of: -2.41% 36345 BEAUTIFICATION COMMISSION APPEAL FEE 520 0 0% 520 100% 250 -250 Current Revenue Lag of: -48.08% 36500 FILING AND CERTIFICATION FEES 5 1,670 33400% -1,665 -33300% 0 1,670 36520 SPECIAL EVENT PERMIT FEES 232 115 50% 117 50% 125 -10 Current Revenue Lag of: -4.31% 36530 NOMINATION PAPERS FILING FEE 0 125 #DIV/01 -125 #DIV/0! 0 125 36600 ZONING/SIGN PLAN CHECKING 81,181 31,170 38% 50,011 62% 32,219 -1,049 Current Revenue Lag of: -1.29% 36610 USE PERMIT FEES 37,595 0 0% 37,595 100% 0 0 36620 2ND UNIT AMNESTY-BLDG.DEPT.) 556 150 27% 406 73% 270 -120 Current Revenue Lag of: -21.58% 36630 PLANNING FEES 212,285 50,022 24% 162,263 76% 94,451 -44,429 Current Revenue Lag of: -20.93% 36640 PLAN CHECK FEES-ENGINEERING 13,499 3,795 28% 9,704 72% 5,723 -1,928 Current Revenue Lag of: -14.28% 37010 PARKING CITATIONS 1,000,000 616,006 62% 383,994 38% 536,677 79,329 39537 EMPLOYEE RECOGNITION 0 1,800 #DIV/0! -1,800 #DIV/0! 0La 39800 MISCELLANEOUS REVENUE 16,745 8,446 50%1 8,299 50%, 8,881Current Revenue Lag of: -2.60% Subtotal General Fund: $ 9,704,274 $ 4,256,095 44% $ 5,448,179 56%1$ 3,873,883 Percent of Budget 3.89% 35200 SPECIAL FIRE SERVICES 3,927 -453 -12% 4,380 112% $ 809 -1,262 Current Revenue Lag of: -32.14% 35210 PARAMEDIC SERVICES REIMBURSEMENT 269,160 131,445 49% 137,715 51% $ 130,191 1,254 35211 EMS TRAINING AND SUPERVISION 223,722 25,075 11% 198,647 89% $ 57,928 -32,853 Awaiting Payment 35220 PLAN CK&INSPECTION FEES-FIRE-BURL 41,436 26,609 64% 14,827 36% $ 23,365 3,244 35221 PLAN CK&INSPECTION FEES-FIRE-HILLS 0 9,118 #DIV/0! -9,118 #DIV/0! $ - 9,118 35230 FIRE PERMIT FEES-BURLINGAME 79,530 44,564 56% 34,966 44% $ 47,970 -3,406 Current Revenue Lag of: -4.28% 35231 FIRE PERMIT FEES-HILLS 0 13,241 #DIV/01 -13,241 #DIV/01 $ - 13,241 35261 PENALTY-FALSE ALARM WITHOUT PERMIT 0 700 #DIV/01 -700 #DIV/0! $ - 700 35270 SHARED SERVICES 21,362 -123,592 -579% 144,954 679% $ - -123,592 IPayment to Hillsborough for FY07 35302 FIRE INSPECTION SHARED SERVICES-SM 33,395 0 0% 33,395 100% $ 0 Total Fire Fund: $ 672,532 $ 126,707 19% $ 545,825 81%,$ 260,263 $ 133,556 Current Deficient Total General Fund: $10,376,806 $ 4,382,802 42% $ 5,994,004 1 58% $ 4,134,146 $ 243,619 1 $ (222,942) -2.1% t d ; �D y' Y '1908.21108.., •,:.,.. ".e .,_,, F r L- CI* ty of B , CA Mid-year Budget Report Fiscal Year 2007-08 February 27, 2008 FY 07-08 Mid-year Report 1 @UIjLINGAME Mid-Year Report • Looks at first six months of the fiscal year (Jul-Dec) • Verifies that projected revenue growth is on target • Compares revenue collections to prior years • Highlights adjustments or anomalies February 27, 2008 FY 07-08 Mid-year Report 2 WRYNGAM@ General Fund Revenues • FY04 = 5 .4% Growth • FY05 = 6.0% Growth Average Growth Over the Last Four Fiscal • FY06 = 10.2% Growth Years = 7.5% • FY07 = 8.4% Growth February 27, 2008 FY 07-08 Mid-year Report 3 BURu„4gMF General Fund Revenues kimp • Adopted Budget = $42,589,663 • Mid-Year Collections = $ 18,935,084 • 44% of Budget Collected to Date — Equal to collections in FY06-07 — I % below collections in FY05 -06 4mihm BUIJRLWNIE GeneralFund Revenues Mid-Year Revenue Collections 0 $19 $18.3 $18 - -- - - - - -------- - $17.3 $16.1 - $16 - - - - -- - - - -- $14.7 $15 - - $14.1 $13.9 $14 -- - - $13 -- - -- - -- - -- --- $12_ FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 FY 05-06 FY 06-07 FY 07-08 February 27, 2008 FY 07-08 Mid-year Report 5 BURLINC3A�n4� • TransientOccupancyTaxes DoUBLETREE' I1v itt%,IvtIte Kt3LPT%-Cam3. ✓ FY04 = 9.27% Growth ✓ FY05 = 10.5% Growth `40 ✓ FY06 = 15% Growth AXarr ntt, W,F T = FY07 = 11 .7% Growth - + r V/ FY08 = 9.3 /o (at midyear) Steel CJvtou I IOTELS&RESOR" February 27, 2008 FY 07-08 Mid-year Report 6 � r BURL INGAM6E Transient OccupancyTaxes Mid-Year Report N $7 $6.6 - ---- c O $g -- $5.2 $5 - - $4.7 - - $4 $3.6 _ $3.1 $3.2 $3.0 $3 - - -- - $1 FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 FY 05-06 FY 06-07 FY 07-08 February 27, 2008 FY 07-08 Mid-year Report 7 BllijLINGAME Sales and Use Taxes • City receives only 1 % of the 8 .25% collected by the State of California • State takes 25% of the City' s annual sales collections under the "Triple-Flip" scheme • State provides an equal amount of property tax from their General Fund as repayment • City collects it as "Sale Tax Compensation" February 27, 2008 FY 07-08 Mid-year Report 8 BIJFjLINGAME Sales and Use Taxes • Analysis requires separating the "Sales Tax Compensation" payment from Sales Tax revenue collections : — Because it' s based on prior year collections, which are known by the State — Paid in two equal installments in December and April so able to predict total collections February 27, 2008 FY 07-08 Mid-year Report 9 BURY NG&41B Sales an Use Taxes • Monthly collections are advances from State based on prior year activity and estimate • Advances are "trued-up" in succeeding quarter • Reflect prior quarter collections : — FY Q 1 collections (Jul/Aug/Sep) based on CYQ2 sales (Apr/May/Jun) — FY Q2 collections (Oct/Nov/Dec) based on CYQ3 sales (Jul/Aug/Sep) — FY Q3 collections (Jan/Feb/Mar) based on CYQ4 sales (Oct/Nov/Dec) — FY Q4 collections (Apr/May/Jun) based on CYQ 1 sales (Jan/Feb/Mar) February 27, 2008 FY 07-08 Mid-year Report 10 GURU NGAMIE' .. . Sales and Use Taxes Actual Monthly Collections Excluding Sales Tax Compensation Payments from the State (Differences due to adjustments based on incorrect or misallocated payments) Q1 Q2 Q3 Q4 Total G rowth FY 04-05 704,932 1 ,646,515 $ 1 ,579,160 $ 2,647,733 $ 6,578,340 FY 05-06 $ 659,104 $ 1 ,816,220 $ 1 ,671,462 $ 2,720,578 $ 6,867,364 4.39% FY 06-07 $ 586,299 $ 1 ,780,049 $ 1 ,761,158 $ 2,810,688 $ 6,938,194 1.03% FY 07-08 $ 706,242 $ 1 ,807,159 $ 1 ,769,964 $ 2,838,795 $ 7,122, 160 2.65% Difference ,943 27,110 $ 8,806 $ 28,107 $ 183,966 Difference 'k-�,L20.460/ 1 .52% 0.50% 1 .00% 2.65% = Estimated Growth February 27, 2008 FY 07-08 Mid-year Report 1 1 BURL,.1NGAI E Sales and Use Taxes • FY04 = 9. 1 % Growth _ A . • FY05 = 3 .7% Growth- • FY06 = 3 .5% Growth • FY07 = 4.8% Growth FY08 = 7% Growth (at midyear) !� R • 6% without Tax Compensation TOYOTA (given reduced payment in first ; quarter of FY07) *YAMAHA February 27, 2008 FY 07-08 Mid-year Report 12 • BURUNGAME Ij Sales aUse Taxes Mid-Year Report cn $4.5 - .0 $4.1 $4.0 $3.5 $3.6 $3.5 - -- $3.4 - $3.3 1 $3.1 $2.9 $3.0 - - $2.5 - - - - ---- i $2.0 FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY`04-05 FY 05.06 FY 06-07 FY 07-08 February 27, 2008 FY 07-08 Mid-year Report 13 BUI;LAMGAME property Taxes • Reflects more than property taxes • Includes former Motor Vehicles In Lieu of Tax • Includes San Mateo ERAF Refunds — Which are not constant — Which the County can not ensure will continue — Based on complex County auditing February 27, 2008 FY 07-08 Mid-year Report 14 r py1 �I•S1MxV{R.Ra �. �,/✓.ti +�`5Z = ..r ' �ray. BURUNGAME Property Taxes FY04 8 . 10% Growth FY05 26.5% Growth 1 • = I I % Growth h * FY07 10.4% Growth 1 . = • 1 (midyear) FebruaryII : FY 07-08 Report BURUNGAME Property Tax Roll Growth • 2004 = 6 . 8% • 2005 = 6 . 8 % • 2006 = 8 . 6% • 2007 = 6 . 3 % • Source: San Mateo County Assessor (June 2007) February 27, zoos ev 07.08 nra-r=,r x<wn 16 • E3�1PL !NC�iAKIE PropertyTaxes • Adopted Budget = $ 11 , 569,315 • Six Month Collections = $5 ,798, 845 • Collections represent 50 . 1 % of b FY 07-08 Secured Secured Current Unsecured Unsecured Secured Property Tax ERAF Unitary Total Actuals Current Supplemental Unsecured Personal Supplemental Supplemental In Lieu of VLF Refund Tax Property SB 813 Prior Prior Prior Taxes 1st Quarter $ - $ 31,527 $ - $ - $ 5,362 $ - $ - $ - $ - $ 36,889 2nd Quarter $ 4,108,426 $ 22,773 $ 495,762 $ (3,024) $ - $ - $ 1,008,621 $ - $ 129,397 $ 5,761,956 3rd Quarter $ - $ - $ - $ _ $ _ $ _ $ - $ _ $ _ $ _ 4th Quarter $ - $ - $ - $ - $ _ $ _ $ - $ _ $ _ $ _ Totals: 1 $ 4,108,4261 $ 54,3001 $ 495,7621 $ 3,024 $ 5,362 $ - $ 1,008,621 1 $ - 1 $ 129,3971 $ 5,798,845 February 27, 2008 FY 07-08 Mid-year Report 17 EWRUNGA �19PropertyTaxes Mid-Year Report 0 '— $5.8 $6 - - $5.4 - $4.6 L$4_4 - $4.0 I $4 $3.7 $3.6 $3.3 Or- $3 - $2 $1 FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 FY 05-06 FY 06-07 FY 07-08 February 27, 2008 FY 07-08 Mid-year Report 18 GeneralFund Expenditures --0— FY 04-05 FY 05-06 FY 06-07 — FY 07-08 $4.5 .° $4.0 -- - ---- $3.5 $3.0 $2.5 $2.0 $1.5 -- -- -- - -- - $1.0 -- - - - $0.5 - ---$_ Jul Aug Sep Oct Nov Dec Fiscal Adopted Mid Year % Year Budget Jul Aug Sep Oct Nov Dec Totals Spent FY 04-05 $ 34,006,894 $ 2,525,951 $ 2,698,401 $ 2,675,364 $ 3,509,014 $ 2,485,943 $ 2,398,467 $ 16,293,140 52% FY 05-06 $ 36,186,383 $ 2,328,920 $ 2,952,764 $ 2,877,499 $ 3,812,394 $ 2,715,010 $ 3,135,113 $ 17,821,700 51% FY 06-07 $ 39,247,996 $ 2,479,819 $ 3,153,335 $ 2,850,623 $ 3,955,187 $ 2,910,448 $ 2,757,167 $ 18,106,580 54% FY 07-08 $ 38,114,419 $ 2,334,126 $ 3,476,131 $ 3,772,540 $ 2,952,802 $ 3,145,687 $ 2,736,107 $ 18,417,393 52% February 27, 2008 FY 07-08 Mid-year Report 19 BUFjL1NGAME Financial Outlook • Weak Economic Outlook — Fed expectation for "diminishing growth" in 2008 — High Risk of Recession • Caution about Expectations — Effects of Sub-prime Loan Crisis — Drop in home sales & prices — Continued slump in auto sales — Drop in consumer spending February 27, 2008 FY 07-08 Mid-year Report 20 BUIj411VGAME Revenue Recommendations For FY07-08 • Adjust the Major revenue sources as follows : — Transient Occupancy Taxes - 5% — Sales and Use Taxes — 2% — Property Taxes — 5% February 27, 2008 FY 07-08 Mid-year Report 21 BUIj4tNGAME Revenue Recommendations For FY07-08 • City fees — Adjustments based on Comprehensive Fee Study (performed by MuniFinancial) • Development Impact Fees — Adopt fees based on Development Impact Fee Study (performed by MuniFinancial) • City Fines — No adjustments recommended February 27, 2008 FY 07-08 Mid-year Report 22 BUIj41jVGAME Expenditure Recommendations for FY08 • Adjustment to employee costs of 9% • Includes average salary adjustment of 3 .2% — Across all bargaining groups • Includes adjustment of 10% for healthcare — Including Retiree Health Care Premiums • Includes adjustment to Workers ' Compensation rates of 5% — to increase Workers Comp Fund reserves February 27, 2008 FY 07-08 Mid-year Report 23 . Expenditure Recommendations . , for F • Includes adjustments to CalPERS rates, which are paid as a percentage of salary PERS PLANS FY07 FY08 Difference Fire Plan 15 . 19% 16 . 12% 0 .93% Police Plan 19 .54% 19 .99% 0 .45% Miscellaneous Plan 9 .28% 11 .85% 2 .57% February 27, 2008 FY 07-08 Mid-year Report 24 BURGNGAME Expenditure Recommendations for FY08 • No Adjustment to Supplies and Services • Equipment to be purchased using one-time funds (no General Fund' s contribution to Vehicle Replacement Fund in FY08) • Minimal investment of $2 .5 million for CIP • Maintain General Fund Balance at 25% — Currently 28% (as of June 30, 2007) — Based on reduced expenditures February 27, 2008 FY 07-08 Mid-year Report 25 BUFjLINGAME Next Steps • March 28, 2008 — Department submit budgets to the Finance Department • April 14, 2008 — Council adopts Master Fee Schedule and Development Impact Fees • May 19, 2008 — City Manager Recommended Budget delivered to Council • Weeks of May 12th and May 23rd — Council meetings with department directors to review budget February 27, 2008 FY 07-08 Mid-year Report 26 B ' ""GAM Next Steps • May 28, 2008 — Council Budget Study Session • June 2, 2008 — Public Hearing On Proposed Budget and Capital Program • June 16, 2008 — Resolution Adopting Proposed Budget and Capital Program • July 1 , 2008 — Start of new fiscal year February 27, 2008 FY 07-08 Mid-year Report 27 CITY OF BURLINGAME GENERAL FUND BUDGET MODEL FOR FY 08 & FY 09 (February Budget Session) (Showing 5% Revenue Growth and Preliminary FY 09 Operation Costs) FY06-07 FY07-08 I FY07-08 FY 08-09 FY 09-10 Actuals Adopted Budget Year-End Est Budget Forecast Beginning Unreserved Fund Balance: 1.44 2.58 2.58 1.72 (0.07) Revenues: 41.60 42.56 43.38 45.55 47.83 Transfers In: 0.59 0.62 1.18 0.99 0.99 Annual Ongoing Revenue: 42.19 43.18 44.56 46.54 48.82 Use of One-Time Funds: 0.00 0.00 0.00 0.00 0.00 State Take Aways: 0.00 0.00 0.00 0.00 0.00 Total Available Financing: $43.63 $45.76 $47.14 $48.25 $48.75 Operating Expenditures: 34.31 38.13 38.63 41.42 42.66 Transfers Out(Debt Svc. &Shuttle Bus): 4.25 4.49 4.49 4.40 4.50 Total Operating Expenditures: $38.56 $42.62 $43.12: $45.82 $47.16 Ending Fund Balance (Before CIP Contribution): $5.07 $3.14 $4.02 $2.43 $1.59 General Fund Contributions to CIP: $2.50 $2.30 $2.30 I $2.50--1 $2.50 Total General Fund Expenditures (Operating & Capital): $41.06 $44.92 $45.42 $48.3T7 1 $49.66 Ending Fund Balance (After CIP Contribution): $2.58 $0.84 $1.72 -$0.07 -$0.91 Annual Ongoing Revenue Operating Expenditures Only: $3.63 $0.56 $1.44 $0.72 $1.65 Surplus (+) or Shortfall (-): Including Minimum CIP Contribution: -$0.36 -$3.44 -$2.56 -$3.28 -$2.35 Designated General Fund Reserve Balance: $7.30 $7.30 $7.30 $7.30 $7.30 Total Fund Balance: $9.88 $8.14 $9.02 $7.23 $6.39 Economic Stability $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 Catastrophic $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 CaIPERS Reserve $ 2,800,000 $ 2,800,000 $ 2,800,000 $ 2,800,000 $ 2,800,000 Contingency $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 Centennial $ - $ - $ $ - $ Total General Fund Reserves: $ 7,300,000 $ 7,300,000 $ 7,300,000 $ 7,300,000 $ 7,300,000 February 27, 2008 FY 07-08 Mid-year Report 28 �RYGAME Options Funding for Residential Sidewalks 1 . Defer to discuss as part of the Strategic Funding Plan 2 . Place on the Ballot in Nov of 08 or later as a Community Facilities District at $ 1 per year per linear foot of sidewalk. 3 . Reduce other CIP projects to fund 4. Reduce operating budget to fund February 27, 2008 FY 07-08 Mid-year Report 29 BVFjLIjVGAME Options Funding for Residential Sidewalks 5 . Be more aggressive in revenue projections 6. Plan to do it in Spring of 2009 (May) using any projected excess revenues or under expended budget funds 7 . Use reserves February 27, 2008 FY 07-08 Mid-year Report 30 .'1 tit Capital FY 2008 =09 Agenda • General Fund recommended projects Gas Tax , Measure A and grant funded projects • Parking Enterprise funds projects • Options Council feedback and direction General Fund Recommended Projects • Funding history and critical needs • Storm drainage • ADA Curb ramps • Parks and Recreation • Building Facilities Communications Street lighting eneral Fund CIP Budget history and Critical Needs Average Rec. CIP Crr, al Programs 1999-2002 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 Needs Storm Drainage 1650 1470 1575 1000 800 1650 860 1300 2200 Sidewalk 550 550 100 0 100 50 100 0 105 Handicap Ra 100 100 100 100 0 100 100 100 �00 Curb & Gutter 50 50 0 0 0 0 0 0 750 640 6, 600 Between 10d ` <. 350 400 1a$0 400 Communications 250 1988 and 1998., 50 0 Traffic & Bridges 350 the annual average 400 0 400 Street Lighting 200 200 200 200 p Streetsca e 650 was $4. 10 Million 0 0 Parking 550 0 0 0 0 0 0 0 Bike Paths 350 0 0 0 0 0 0 0 Major Facilities 3250 0 0 0 0 0 0 0 Right of Way 400 0 0 0 0 0 0 0 Equipment 150 0 0 0 0 0 0 0 9600 4550 2300 1100 1100 2270 2450 2765 4000 * In thousand dollars Storm Drainage City maintains 42 miles of storm drain valued at $70 , 000 , 000 $39, 000 , 000 backlog Recommend $ 1 , 300 ,000 $550,000 Easton Creek outfall line to the bay $530,000 Catch basins, pipelines and gutter at various locations City wide $220,000 Easton Creek dredging Ii . r 'l x N e. w "FSI .b STORM DRAIN PROJECTS REPLACE RIP RAP 2008-2009 BUDGET YEAR 9 ADRIAN P.S. TOTAL BUDGET: $1,300K i at,µ'1pS' OUTFALL DISCHARGE STRUCTURE �t►9 '' CLEAN EASTON CREEK BOX BOX CULVERT IMPROVEMENTS aQ CULVERTS(2)UNDER FWY. 101 ' PIPELINE/CATCH BASINS,/'RIP RAP / ��� 1% � CONSTRUCT MARSTEN OUTFALLIMPROVEMENTS 3 ! PIPELINE DISCHARGE STRUCTURE ^ // e, s +,� \ REPAIR ROWNS RD. %'.. CORRUGATED METAL PIPE �. _� {" '� CONCORD WAY.A 1 WAY.AND AREA ,'`�a'`�'�f It �,cl\=�I� "�� �.��� ^, ✓tI��-.,s ''�-� _ - `11 ✓ i� /^ v^`e �V I _� afi {� \..,i 't�f '�y,'�.'j�;.,,, 4- •:.. A4 J, 1''�v f/j�``^v. �l� FVID RD. VANCOUVER AVE. ANDHAY'SYfATER AVE. 0 BROADWAY ADD GRAIN �,/ PIPES ABOVEyN MILLS CANYON t .y SLIDE AREA HILLSIDE CIRCLE P HELLEVUE AVE 6 Q ALVARADO AVE. ♦aU \ A PRIMROSE RD. CANYON REPAIR/WI N 0. J�vr,>'t �U�1NA AVE. BOX CULVERT P4 ` .., REPLACE FAILED EL... REPAIR SKYLINE BLVD. BO�¢VMTIX y p EDGEHILL OIL PALONA& j CORRUGATED METAL.PIPE FOREST NEW AVENUES d Ai A. Curb Ramps p $4 700 000 backlog 16 1 , 500 missing ramps citywide Recommend $ 100 , 000 to install 25 ramps p in high use areas .dwF ic C7 c� °� C Z' ♦�A C.p •o�� a Ilk op z o � Asti `cG Fy G� a - City of Burlingame -Parks& Recreation Dept. Feb 11.2008 5-Year CIP Replacement Plan 7-20oass 2008 2009 1 2010 1 2OI1 2012 I Washington Park Ballfie!d Fencm!i 711 0c* 5:.5115 3 BalI&A InheldRenDva:or. W23 =5.55: 4 Basketball Court 9.224 9,301 5 Grandstands 302538 3-*4S7 6 Grandstand Fencmz 65 COO Tennis Court Fenci 3!Ci•'' 3'13' 8 Teams Court Resurfac' /3833 1;,6'6 Bas side Park - 9 Field*4 Fencmz 10.609 77 S•vmrhel3c Turf 577:777 3]5.777 ]7 Bleachers=lam- 86,57' Cuernavaca Park , l_ Basketball Resurfaanz :2-68 13,151 . 13BallfieA Fencing 5o C 95+81 Laguna Park N ITe=js Courts 3'206 39.472 - Pershin Park l5 113a5ketbaU Coact Resurfacing :G3t2 10.693 Rav Par4 16 Basketball Court Resurfacing :2458 :3.E:3 l" Basketball Court Fend e 3`Cti: 35.:45 18 Pla•Structure :24.82! 132:2" 19 Tennis Court Resurfacing :!.147 10 i51 37 Tennis Court Fencing 40-X-:' 43.7-CS Victoria Park . 21 IBasketbaU Court:tesurfcim-_ 9.274 -11- Baskerball Court-encine 35 C-D4 39393 _3 IRI&V Structure :47.730 :E:.42S V"U a Park- = Baske ball Cart Resurfac L:95 92:4 :5 Basketball Co- t Fend "- fC.:CC ■ .5 Plav Strutrure :26 4 133.9951 OTHER Aquatic Center Boater 45.000 28 Landsca ePark Pathway Improve annual 55.000 46.650 4£.35C 60.100 61.903 :9 Tree lacement Fund`annual-neu m'04 5.000 5.000 5.150 5.305 4.»64 37 Irrinadon 44.000 31 Resilient Surface SC.G00 32 IBIS Tennis Courts 60:000 • 605000 06.964 582.281 634.598 506.4?0 , Next 5-year average 607.063 6atn h.:daca mac.io hek Caamr.C:oNC44=.T,apat fpu= =nrn fm:tensa uo cnrmnd.aadm ca=mt a:•aamhar amity;ar VU:r=+roc;ethcal ha3itai u• Wd.tato®:_-:}aa_4L Caecal Ccct n•Fira1. Scira imms ara nat L=clr dad in thu list beauto(1 i that•ar:camadread Parks and Recreation Improvements • Bayside Park synthetic turf $ 500 , 000 • Aquatic center boiler $ 45 , 000 • Landscape/park pathways $ 55 , 000 • Street tree reforestation $ 5 , 000 + v t 3 ` - 6a • �. r t I 00 ♦ n k . O M1 c l � - • �I •w , r ^4 k t 'e 41 rr � u 0 2008 Europa Technologies Goo F >rt Pointer 37'35:26 71"N 122'21'32 12,m elev 8 ft �vc:�rn�iy 111111' 1CC Eye all 653 ft Buildings Facilities • City maintains 20 buildings over 200 , 000 SF Condition survey identified 10 year maintenance plan of $4 , 000 , 000 • Timely maintenance increase life • Recommend $510 , 000 program i'-4E-` 17 ' ' w h rMMk ■ Liuildings Facilities continued • LibraryImprovementsADA ($39 , 000 • Fire station 34 carpeting ($26 , 000 ) • City Hall energy study ($ 10 , 000 ) • Rec Center HVAC upgrade ($62 , 000 ) try. rr 1A ,- e f '. r n T e ♦V3a r D CD 3 TI 0 79 c� �� cD 00r cn {fig — • C31 (J) �--� - o 1 v 47 0 V 0 0 o (n 0 0 O n 0 C0 0 D r � j 0 4 0- W O CD CD , Communications ( Police Department) • Recommend $50 , 000 annual Program for next two years • Replace radio equipment Obsolete i M W—W Does not meet new standards 'L� street Lighting • City maintains 900 street lights Master Plan identified $4 , 625 , 000 rehabilitation program ,o- Outdated circuit system • Unreliable light fixtures . y . Unavailable replacement parts Street sighting continued High priority location — Howard Avenue/California Drive area • Recommend $200 , 000 program New conduit and poles # - Safer low voltage fixtures Energy saving sT � V 01P Retz O 411 F. CgM1No yy�R_ City of BurLtlatue.California 5 kVA circuits shown in red. ' Republic, 't ,firi�l fT7.rcEtlTrNvrNTCMty N ITS Svlaterrtlwr 3Q.2Qg6 ir��waw4w s.m�a 5 kVA CIRCUITS Gas Tom , Measure A Projects • City maintains 84 miles of streets valued at $60 , 000 , 000 • Recommend $ 1 , 476 , 000 Street Resurfacing Program Gas tax / Measure A funds $ 1 , 015 , 000 Prop 16 funds $ 461 , 000 tRreet Resurfacing P Edgehill Drive Palm Drive Occidental Avenue Pepper Avenue Stanley Road Howard Avenue between California Drive and Humboldt. ALO�yI f f � y Grant Funded Projects California Dr. traffic controller upgrades $ 155 , 000 AB 1546 Grant • Bayshore Highway traffic signal controller upgrade $ 147 , 500 Bay Area Air Quality Board Grant 1 C7 >EE a U V/ W 6 ) o 0 LL 4j, {r N f S \ \•,,; :,,` � -\'ter?:fir. Ix 41, 14+ r �-.�,� ;rf ��, /,%r{� /',�• ��1 �ji' ,y ',� tai /, �1 �, � Potential Grants • TDA Grant $ 27 , 000 Bike route brochures • Safety Route to School Grant $256 , 000 �� Countdown Pedestrian Heads Ramps Speed radar signs A� M„ ;' � , 3 ��' � LI Bloomfield Avenue (Green Project) $290 , 000 • Donnelly parking lot (Green Project) $272 , 000 , ►► DONNELLY AVE BLOOMFIELD RD AT VERNON WAY/PLYMOUTH WAY - x140 J o r 1Ilk , ar ." ner riseFunds � 'neo Reconfiguration of Parking Lot O at donut shop $ 100 , 000 Pedestrian safety Simplification of traffic movements r-% ba�Te n I 1 ao pie, 30 3A 8 1'N 122j7to a.. .. ;i amin �;fIIIIPI 1 00 .4 '`,.� CoATrah I CaVWW5 Park" C—Vtnd y to F,1-1c Po khg P � I &.runpane � ' Par'khp Box `. - gELLEWE qV BlYlhp0.nP - ��•^•'—'—'—'--,—�^ Porklnp Meters 0.00 City of Burlingame CALMAINPARKINGJBURLINGAMEPA=NG:FINAL Drawn by: don Roldan Dat:FebriW21,2D08 County of San Mateo Y Scale; 1"= 60' General Fund CIP Projects Options • Option 1 Fund $2 , 765 , 000 as submitted : : Storm Drainage $ 1 ,300,000 Handicap Ramps $ 1001000 > Parks & Recreation $ 6051000 : Buildings Facilities $ 5101000 . Communications $ 501000 Street Lighting $ 200 ,000 Total $2 ,765,000 000 `009 `Z$ Iejol 000`00Z $ 6ui�y6i� �aaa�S-r 000 `0 $ suoi�e�iunuawoo (000' zgzs) 000`89Z $ saqijpe_� s6uipjing 000` 09 $ uoileaa09�J )g s�aed 000`00 $ sduae�j deoipueH < X000000`L8Z` 6 $ a6euieaa uaaojg : sloafoad buimollol ql!AAOOO ' Oog ' Z$ punk z uoildp . suoildo S109nfOJd dIO punk lejeueE) ■ Council Feedbackand D