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HomeMy WebLinkAboutAgenda Packet - CC - 2008.03.17 CITY G BURIJNGAME e �AAT[o uu[6 BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 CITY COUNCIL MEETING AGENDA Monday March 17, 2008 DUE TO CONSTRUCTION IN THE THE MEETING WILL NOT BE CITY COUNCIL CHAMBERS, THE BROADCAST LIVE. MEETING WILL TAKE PLACE AT THE BURLINGAME LIBRARY, LANE ROOM 480 PRIMROSE ROAD CLOSED SESSION - 6:00 p.m. - Conference Room,Burlingame Library a. Conference with Labor Negotiator pursuant to Government Code § 54957.6: City Negotiators: Jim Nantell, Deirdre Dolan, Glenn Berkheimer (IEDA) Labor Organizations: Fire; Fire Administration b. Pending Litigation (Government Code § 54956.9(a): Granger vs. City of Burlingame, CIV 458317 Kuc vs. City of Burlingame, CIV 461468 1. CALL TO ORDER—7:00 p.m.—Lane Room, Burlingame Library 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. ROLL CALL 4. APPROVAL OF MINUTES—Regular Council Meeting of March 3, 2008 5. PRESENTATIONS a. Council recognition of the volunteers who conducted the Centennial Variety Show and Vintage Fashion Show b. Presentation by Burlingame High School to the Youth Advisory Committee 6. PUBLIC HEARINGS 1 a. Proposition 218 Public Hearing and adoption of Resolution increasing the 2008 solid waste rates by five percent (5%) 7. PUBLIC COMMENTS—At this time,persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Council. The Ralph M. Brown Act(the State local agency open meeting law)prohibits Council from acting on any matter that is not on the agenda. Speakers are requested to fill out a"request to speak"card located on the table by the door and hand it to staff. The Mayor may limit speakers to three minutes each. 8. STAFF REPORTS AND COMMUNICATIONS a. Introduce Ordinance revising Burlingame Municipal Code, Section 13.28.010 establishing one- way traffic on South Lane in the easterly direction - Introduce b. Introduce Ordinance to amend Chapter 6.40 to clarify definitions and exemptions regarding massage permits— Introduce c. Presentation of the revised Capital Improvement Projects Program for the 2008-09 Budget— Discuss/Direct 9. APPROVAL OF CONSENT CALENDAR a. Council policies and Commissioner/Board Member required training b. Approval of Resolution amending the agreement with the Burlingame Aquatic Club, Inc. for the provision of certain aquatic programs at the Burlingame Aquatic Facility c. Resolution approving Professional Services agreement with Nolte and Associates for the design of the influent storm water retention basin at the Wastewater Treatment Plan (WWTP) d. Approval of Labor Agreement with International Association of Fire Fighters, Local 2400 e. Warrants & Payroll 10. COUNCIL COMMITTEE REPORTS 11. PUBLIC COMMENTS—At this time,persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Council. The Ralph M. Brown Act(the State local agency open meeting law)prohibits Council from acting on any matter that is not on the agenda. Speakers are requested to fill out a"request to speak"card located on the table by the door and hand it to staff. The Mayor may limit speakers to three minutes each. 12. OLD BUSINESS 13. NEW BUSINESS a. Set appeal hearing date for 3066 Hillside Drive 14. ACKNOWLEDGMENTS a. Commission Minutes: Library, January 15, 2008; Parks & Recreation, February 21, 2008; Planning, February 25, 2008 & March 10, 2008; 2 b. Department Reports: Building, February, 2008; Finance, February, 2008 c. Letter from the McKinley School Principal gratefully acknowledging the City's donation of a new tree planted at the school d. California Integrated Waste Management Board (CIWMB) Annual Report 15. ADJOURNMENT Notice: Any attendees wishing accommodations for disabilities please contact the City Clerk at 650 558-7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office,City Hall, 501 Primrose Road, from 8:00 a.m.to 5:00 p.m. before the meeting and at the meeting. Visit the City's website at www.burlingame.org. Agendas and minutes are available at this site. NEXT MEETING—THURSDAY,APRIL 3, 2008 JOINT COUNCIL AND PLANNING COMMISSION MEETING ON DOWNTOWN SPECIFIC PLAN 3 CIT7 C BURLINGAME s pF o° O AATLD JUN[° BURLINGAME CITY COUNCIL Unapproved Minutes Regular Meeting of March 3, 2008 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. Mayor Rosalie M. O'Mahony called the meeting to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE TO THE FLAG Led by Don Horsley. 3. ROLL CALL COUNCILMEMBERS PRESENT: Baylock, Deal, Keighran, Nagel, O'Mahony COUNCILMEMBERS ABSENT: None 4. MINUTES Mayor O'Mahony made one correction to the minutes of February 19, 2008 under New Business the amount for the expanded rebate program should be $15,000 not $11,000. Councilwoman Baylock made a motion to approve the amended minutes of the February 19, 2008 regular Council meeting; seconded by Councilwoman Keighran. The motion was approved unanimously by voice vote, 5-0. 5. PRESENTATIONS a. PRESENTATION OF PROCLAMATION DECLARING MARCH AS RED CROSS MONTH Mayor O'Mahony presented Matt Lucett of the American Red Cross with a proclamation declaring March as Red Cross Month honoring the Red Cross mission to prevent and relieve human suffering. b. PRESENTATION BY BURLINGAME HIGH SCHOOL TO THE YOUTH ADVISORY COMMITTEE This item was postponed until the March 17, 2008 meeting. 6. PUBLIC HEARINGS a. (i)ADOPT ORDINANCE NO. 1819 ADDING A NEW SECTION 13.36.070 TO AUTHORIZE PREFERENTIAL PARKING PROGRAM; (ii)ADOPT RESOLUTION NO.21-2008 SETTING POLICIES AND PROCEDURES FOR PREFERENTIAL PARKING PROGRAM; (iii)ADOPT RESOLUTION NO.22-2008 ESTABLISHING FEES FOR ISSUANCE AND ADMINISTRATION OF PREFERENTIAL PARKING PERMITS 1 Burlingame City Council March 3, 2008 Unapproved Minutes Traffic Sergeant Williams reviewed the staff report and requested Council to hold a public hearing on the adoption of Ordinance No. 1819 adding Section 13.36.070 to the Municipal Code authorizing a preferential parking program and to adopt Resolutions Nos. 21-2008 and 22-2008 setting policies and procedures and establishing fees for the preferential parking program. Mayor O'Mahony opened the public hearing. There were no comments from the floor, and the hearing was closed. Councilwoman Baylock made a motion to approve adoption of Ordinance No. 1819 adding a new section 13.36.070 to authorize the establishment of preferential parking zones pursuant to Vehicle Code Section 22507; seconded by Councilman Deal. The motion was approved unanimously by voice vote, 5-0. Mayor O'Mahony directed the City Clerk to publish a summary of the ordinance within 15 days of adoption. Councilwoman Nagel made a motion to approve Resolution No. 21-2008 establishing policy regarding Preferential Parking areas and policies to be applied in connection with those areas; seconded by Councilwoman Baylock. The motion was approved unanimously by voice vote, 5-0. Vice Mayor Keighran made a motion to approve Resolution No. 22-2008 establishing fees to be charged for issuance and administration of Preferential Parking Permits; seconded by Councilwoman Baylock. The motion was approved unanimously by voice vote, 5-0. 7. PUBLIC COMMENTS The following citizens spoke concerning the lack of funding for synthetic turf at Bayside Park Athletic Field: Ed Larios, 1536 Barroilhet; Lori Brockton; Ken Post, 1617 Coronado Way; Steve Alms, 1534 Meadow Lane; Bennet Weintraub; and Kris Hurley, 520 Howard Avenue. 8. STAFF REPORTS AND COMMUNICATIONS a. ADOPTION OF RESOLUTION NO.23-2008 URGING SUPPORT FOR THE ADOPTION OF THE PARKS FOR THE FUTURE (MEASURE A)AT THE JUNE 3,2008 ELECTION P&RD Schwartz reviewed the staff report and requested Council to approve adoption of Resolution No. 23 - 2008 urging support for the adoption of Measure A, Parks for the Future, at the June 3, 2008 election. Don Horsley, 214 Hillsdale Way and Julia Bott, 215 Bay Road, Menlo Park spoke in support of Measure A and urged adoption of the Resolution. Councilman Deal made a motion to approve Resolution No. 23-2008 urging support for the adoption of the Parks for the Future Measure at the June 3, 2008 election; seconded by Councilwoman Baylock. The motion was approved unanimously by voice vote, 5-0. 9. COUNCIL COMMITTEE REPORTS Council reported on various events and committee meetings each of them attended on behalf of the City. 10. PUBLIC COMMENTS- There were no comments from the floor. 2 Burlingame City Council March 3,2008 Unapproved Minutes 11. OLD BUSINESS Mayor O'Mahony again reminded everyone of the rebate program of$75.00 if residents install a high efficiency washing machine or$50.00 for a low flow toilet. Mayor O'Mahony encouraged the community to participate in the rebate program as a way of reducing their water bill and conserving resources. Councilwoman Baylock commented on the $75,000 grant that the City received from CalFire for the purchase of trees. P&RD Schwartz commented that some of the money is going toward the purchase of large trees at various sites and trees that have been, or will be planted, at the schools and in Washington Park as part of the Centennial. The grant money is also being used to plant trees on streets that have fewer trees, and the Beautification Commission will be making a proactive effort to identify those areas and work with the residents. Mayor O'Mahony gave the dates and times for the tree plantings at the various schools and encouraged anyone who could attend to do so. Mayor O'Mahony welcomed the new Police Officers, Daniel Forbes and Carlo Nocon. Mayor O'Mahony also mentioned that former Councilman Bud Harrison was recuperating from surgery and would welcome a card or greeting. Mayor O'Mahony reminded Council that the Council of Cities dinner program on March 25th will be dealing with employee benefit costs. She also mentioned there is a dinner honoring Police leaders the same night in Foster City. 12. NEW BUSINESS a. APPROVE LETTER OF SUPPORT FOR ASSEMBLY BILL 2437 CONCERNING STATE WATER CODE ADMENDMENT TO REGIONAL WATER SYSTEM Mayor O'Mahony approved the letter to Ira Ruskin in support of Assembly Bill 2437 that would ensure continued State oversight of San Francisco's water system capital improvement program through completion. Councilman Deal expressed concern over the number of leaning trees on El Camino Real. P&RD Schwartz said he has been working with Caltrans over the past several months over this issue and hopefully Caltrans will be planting 22 new trees this month. P&RD Schwartz also said he hopes to come back to Council in another month with a whole plan on where plantings will be going on as discussed a couple of months ago. 13. ACKNOWLEDGMENTS a. Department Reports: Police, January 2008 14. ADJOURNMENT Mayor O'Mahony adjourned the meeting at 8:10 p.m. Respectfully submitted, Mary Ellen Kearney Deputy City Clerk 3 Burlingame City Council March 3,2008 Unapproved Minutes BURLINGAME STAFF REPORT AGENDA 5a ITEM# MTG. 3/17/08 DATE TO: HONORABLE MAYOR AND CITY COUNCIL SUB TED BY DATE: March 4,2008 APPR D 11/e FROM: Parks & Recreation Director (558-7307) BY 11 SUBJECT: COUNCIL RECOGNITION OF THE VOLUN ERS WHO CONDUCTED THE CENTENNIAL VARIETY SHOW AND VINTAGE FASHION SHOW RECOMMENDATION: It is recommended that Council recognize all of the volunteers that made the Centennial Variety Show and Vintage Fashion Show successful events. BACKGROUND: The Centennial Variety Show and Vintage Fashion Show were held earlier this year and the success of both events was due to the tremendous amount of talented volunteers that stepped up to conduct the events. The Variety Show was held on January I Vh, 12th& 12th at Burlingame High School. The show featured Burlingame actors, musicians and dancers in a show that taught Burlingame's history. Volunteer(led by Jeriann Fleres,Jo Ellen Ellis and Cathy Foxhoven) handled nearly all aspects of the event from writing and choreography to publicity and merchandise sales. The Vintage Fashion Show was held on February 24h at Kohl Mansion. Over 100 people attended this event and were treated to a fantastic lunch, large silent auction and, of course,the fashions from yester-year. Sister Barbara Moran spearheaded the team that handled all areas of the event in an efficient and proficient manner. Both events achieved their goals—showcasing Burlingame and bringing the past to life in a fun and professional fashion. BUDGET IMPACT: None ATTACHMENTS: None BURLINGAME STAFF REPORT AGENDA ' ITEM# 5b MTG. 3/17/08 DATE TO: HONORABLE MAYOR AND CITY COUNCIL suBM TED BY DATE: November 5, 2007 APPR jl FROM: Parks & Recreation Director (558-7307) BY (/ SUBJECT: PRESENTATION BY BURLINGAME HIGHS OOL TO THE BURLINGAME YOUTH ADVISORY COMMITTEE RECOMMENDATION: It is recommended that Council accept the presentation by the representatives from Burlingame High School to the City's Youth Advisory Committee representatives for their contributions to the School's spirit campaign. BACKGROUND: The City's Youth Advisory Committee donated$500 to the Burlingame High School Student Body earlier this school year so each BHS fan attending the 2007 Little Big Game could receive a spirit towel. The towels also served as a way to make the Student Body more aware of YAC. The Associated Students group would like to publicly recognize YAC for their contribution and continued strong working relationship. BUDGET IMPACT: None ATTACHMENTS: None 4� CITY o� STAFF REPORT BURLJNGAME AGENDA 6a ITEM# MTG. 0 a �AATED—NEb DATE March 17,2008 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY: DATE: March 7,2008 APPROVED BY FROM: Jesus Nava, Finance Director 558-7222 SUBJECT: Proposition 218 Public Hearing and Adoption of Resolution Increasing the 2008 Solid Waste Rates by Five Percent (5%) RECOMMENDATION: That the City Council: (1) Hold the Proposition 218 public hearing to solicit public input on the proposed rate adjustment for residential and commercial accounts, and; (2) Adopt a Resolution increasing all solid waste rates by 5% for the 2008 rate year. BACKGROUND: The City of Burlingame is a member of the South Bayside Waste Management Authority Joint Powers Agreement (SBWMA) and has an exclusive franchise agreement with Allied Waste for residential and commercial solid waste, residential recycling and residential green waste (brush & yard clippings). All 12 SBWMA member jurisdictions have a uniform franchise agreement with Allied Waste. The franchise agreement sets the methodology for establishing annual rates based on Allied's rate application for the subsequent calendar year. Rate adjustments are determined individually for each SBWMA member agency based on the Allied rate application and anticipated revenue shortfalls or surpluses from prior year activities. Revenue and expenses are estimated and maintained for each member city in individual balancing accounts. Each fall Allied submits its rate application for the next rate year. The rate application includes any changes in services and costs that may have been approved by the SBWMA Board of Directors during the current year. The SBWMA then reviews the annual solid waste rate proposals submitted by Allied for compliance with the franchise agreement. Hilton, Farnkopf and Hobson (HFH), a consulting firm specializing in rate analysis, reviews the rate application and makes rate adjustment recommendations to the SBWMA member cities. The recommended rate adjustment for 2008 is 5%based on increases in labor costs incurred by Allied Waste Company; increases in the tipping fees charged by SBWMA at the transfer station; the need to fund additional recycling services and programs administered by the City of Burlingame; and the need to maintain a surplus in the city's balancing account. The City of Burlingame increased solid waste rates by 5%for the 2007 rate year. 1 DISCUSSION: The initial rate adjustment recommended by HFH for 2008 based on the Allied Rate Application (September 2007) was 3.5%. A further review and audit of the 2008 rate proposal by and HFH and SBWMA reduced the rate adjustment to approximately 1%. On January 24, 2008, the SBWMA Board voted to increase the tipping fees at the SBWMA- owned transfer station by $2.00 a ton for solid waste (garbage) and $4.00 a ton for plant material (green waste). The tipping fee increases added 0.3% to the rate proposal for a new rate adjustment of 1 .23%. The rate adjustment is rounded up to 2% to cover any costs that may occur over the next twelve months but were unanticipated by the Allied Rate Application. While the rate application analysis is solid, costs are still subject to change given economic market forces such as fluctuations in residential and commercial accounts and increases in collection costs that may be unknown when rates are determined. In addition, the City of Burlingame does not implement its rate adjustments retroactively (back to January 1St). The cost increases for the first quarter of the rate year are absorbed throughout the remainder of the year. The City of Burlingame is also interested in augmenting the current level of solid waste recycling services and programs offered to residential, multifamily and commercial customers within the city limits. An additional rate adjustment of 2% in residential and commercial solid waste rates is proposed to provide financial resources for the city to implement these programs. The remaining 1% rate adjustment is proposed to build and maintain an ongoing reserve in the City of Burlingame's balancing account aside from any potential year-end surpluses. At the end of the current franchise period (December 31, 2010), the city will have to reconcile and pay any and all remaining costs that may be due to Allied Waste. The intent is to build a reserve to cover any and all costs that may be due to the company at the end of the franchise. The annual, year-end surpluses are used to cover unanticipated costs within a rate year and to decrease subsequent rate year increases. Building a reserve will help prevent a potential spike in the 2010 or 2011 rate year once the franchise termination costs are determined and applied to each SBWMA member city. Breakdown of Proposed 2008 Rate Adjustment Anticipated Collection and Disposal Costs 2% City of Burlingame Initiated Recycling Programs 2% Franchise Termination Reserve 1% Total Rate Adjustment: 5% City of Burlingame Solid Waste Rate Adjustments Rate Year: 2005 2006 2007 2008 Proposed Rate Adjustment: 0% 3% 5% 5% 2 The following table provides examples of the affects of the rate adjustment on the most common types of solid waste accounts. City of Burlingame,CA Monthly Solid Waste Rates for 2008 Customer 2007 Rate 2008 Rate Increase Increase Service Level Current Proposed Amount Percentage Residential: 32 gallon can $13.57 $14.24 $0.68 5% 64 gallon can $27.13 $28.49 $1.36 5% 95 gallon can $40.27 $42.28 $2.01 5% Commercial: 95 gallon bin $40.27 $42.28 $2.01 5% 1 yard bin $85.62 $89.90 $4.28 5% 3 yard bin $256.85 $269.69 $12.84 5% Proposition 218 Noticing Requirement Solid Waste rate adjustments are subject to Proposition 218 noticing requirements and proceedings. The Proposition 218 notice is attached for the record. It was mailed on February 1, 2008 as an enclosure to the regularly scheduled Allied Waste bill. The March 17, 2008 public hearing will service as the protest hearing and must be held at least 45 days after the mailing of the notice. The City Clerk will tally any protests after the public hearing and if less than a majority of the ratepayers lodge a protest, then the Council can adopt the new rates. The rate adjustments are not retroactive to January 1, 2008. They are effective on the date of Council approval, but are implemented April 1, 2008 as part of the Allied Waste quarterly billing cycle. ATTACHMENTS: A Resolution of the City Council Of the City of Burlingame Authorizing Allied Waste Services (Formerly BFI) to Increase Rates for Refuse Collection Services Proposition 218: "Notice Of Intent To Increase Solid Waste/Recycling Rates In The City Of Burlingame" 3 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AUTHORIZING ALLIED WASTE SERVICES (FORMERLY BFI) TO INCREASE RATES FOR REFUSE COLLECTION SERVICES RESOLVED,by the City Council of the City of Burlingame: WHEREAS,Allied Waste Services (formerly BFI) holds a franchise from the City to collect and dispose of refuse and various recyclables within the City; and WHEREAS,pursuant to that franchise and Municipal Code Section 8.16.040, Allied Waste Services has submitted a rate proposal for its services; and WHEREAS, the rate proposal is intended to meet the funding and revenue requirements of the franchise agreement; and WHEREAS,the City has had Hilton Farnkopf&Hobson, independent consultants, evaluate the rate request and concurs that the rate proposal is consistent with the franchise; and WHEREAS, the recommended rates appear just and reasonable and necessary for continued operation of the franchise within the City; and WHEREAS,notice of the proposed rates and the public hearing on the rates has been given in accordance with California law to all ratepayers; and WHEREAS, the City Council has received and considered all testimony, objections, and protests regarding the proposed rates; and WHEREAS,no written majority protest has been made to the proposed rates as may be made under California law, NOW, THEREFORE, IT IS RESOLVED AND ORDERED: 1. The Refuse Collection Rates are accepted as follows, and Allied Waste Services is authorized to utilize such rates effective on April 1, 2008: A. Commercial bin and can rates are increased by 5%; B. Commercial compactor rates are increased by 5%; and C. Residential rates are increased by 5%. MAYOR 1 I,DORIS MORTENSEN,City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the day of ,2008, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK 2 2 CITY G BURLINGAME HOC Q':' 9e DAATED JUNE6 The City of Burlingame City Hall—501 Primrose Road Burlingame,CA 94010-3997 NOTICE OF INTENT TO INCREASE SOLID WASTE/RECYCLING RATES IN THE CITY OF BURLINGAME The City Council of the City of Burlingame hereby gives public notice of its intent to approve increases in the existing residential and commercial rates within the City of Burlingame for the collection of solid waste and recyclable materials. The City Council plans to consider this rate increase at the public hearing on March 17, 2008 at 7:00 p.m. at the Burlingame City Hall. The need for this increase has been comprehensively discussed by the South Bayside Waste Management Authority(SBWMA) Board of Directors. The City of Burlingame is a member of the SBWMA and along with the other 11 public agencies has a uniform franchise agreement with Allied Waste Company. NEW RATES The intended new rates would increase up to a maximum of 5% effective April 1, 2008. The following table provides the increase for the most common residential and commercial rates. City of Burlingame, CA Monthly Solid Waste Rates for 2008 Customer 2007 Rate 2008 Rate Increase Increase Service Level Current Proposed Amount Percentage Residential: 32 gallon can $13.57 $14.24 $0.68 5% 64 gallon can $27.13 $28.49 $1.36 5% 95 gallon can $40.27 $42.28 $2.01 5% Commercial: 95 gallon bin $40.27 $42.28 $2.01 5% 1 yard bin $85.62 $89.90 $4.28 5% 3 yard bin $256.85 $269.69 $12.84 5% All other rates will be increased 5%uniformly. A detailed rate sheet showing all 2008 proposed rates can be requested from the City Clerk. SASolid Waste Rates\2008 Rate Review\Prop 218 Notice.doc Page 1 NECESSITY FOR THE NEW RATES The new rates are necessary due to the terms of the existing franchise agreement between the City of Burlingame and Allied Waste Company, which provide for fees to be set to give the solid waste contractor a rate of return based on an approved cost proposal. The contractor's costs have increased in the current year as have the tipping fees at the SBWMA Waste Transfer Station as set by the SBWMA Board of Directors. In addition, the City of Burlingame desires to augment its balancing account to cover the costs of providing additional recycling services and programs to solid waste customers. The City Council of the City of Burlingame hereby gives notice of a public hearing to be held at its meeting of March 17, 2008, at 7:00 p.m. at the Burlingame City Hall, 501 Primrose Road, Burlingame, CA. At this hearing, the City Council will consider public comment as well as written protests by ratepayers against the proposed increase in solid waste/recycling fees. If written protests are presented by a majority of the affected ratepayers prior to the close of the public hearing, the City Council will not increase the rates as a matter of State law. If you would like additional information on the proposed rates, please call the Burlingame Finance Department at 650-558-7222 or visit our website at www.burlingame.org If you wish to file a written protest, please send a letter in a sealed envelope addressed to Solid Waste Rates, City Clerk, City of Burlingame, 501 Primrose Road, Burlingame, CA 94010. Your letter must identify the real property you own or rent by street address and assessor's parcel number. Your letter must be legibly signed by any one of the current property owners or ratepayers of record. The City of Burlingame must receive your letter at City Hall by 5:00 p.m. on March 17, 2008, or it must be presented at the City Council meeting on March 17, 2008 prior to the close of the public hearing on the matter. Any person interested, including all solid waste/recycling collection customers of the City of Burlingame, may appear at the public hearing and be heard on any matter related to the proposed increase in rates. For mailing distribution on February 1, 2008 by Allied Waste Company on behalf of the City of Burlingame. SASolid Waste Rates\2008 Rate Review\Prop 218 Notice.doc Page 2 Agenda 8a Item # Meeting BURLINGAME STAFF REPORT Date: March 17, 2008 SUBMITTED B APPROVED BY TO: HONORABLE MAYOR AND CITY COUNCIL DATE: February 27, 2008 FROM: PUBLIC WORKS DEPARTMENT SUBJECT: INTRODUCTION OF AN ORDINANCE REVISING BURLINGAME MUNICIPAL CODE SECTION 13.28.010 ESTABLISHING ONE-WAY TRAFFIC ON SOUTH LANE IN THE EASTERLY DIRECTION RECOMMENDATION: It is recommended that Council introduce the attached ordinance for establishing one-way traffic on South Lane in the easterly direction by: 1. Requesting the City Clerk to read title of the proposed ordinance. 2. Waiving further reading of the ordinance. 3. Introducing the proposed ordinance. 4. Directing the City Clerk to publish a summary of the ordinance at least five days before the proposed adoption. BACKGROUND: On June 5, 2006, the City Council reviewed plans of the Burlingame Train Station Improvements and approved a cooperative agreement with Caltrain for design, construction and implementation of the new station. The approved design included the closure of South Lane to through traffic to accommodate new longer platforms at the station. The design also converted the remaining portion of South Lane, from California Drive to West Lane, to a one-way designation in the easterly direction to match the existing one-way flow of West Lane. DISCUSSION: The completion of the station is anticipated in May 2008. A revision to the Municipal Code is required in order to formally designate South Lane as a one-way street. BUDGET IMPACT: There is no budget impact with this action. EXHIBITS: Ordinance Site Map C: City Clerk, City Attorney S:\A Public Works DirectoryWuthor, By Name\Murtuza\South Lane One Way.doc I ORDINANCE No. 2 ORDINANCE OF THE CITY OF BURLINGAME AMENDING SECTION 13.28.010 OF THE MUNICIPAL CODE TO ESTABLISH 3 SOUTH LANE AS A ONE-WAY STREET 4 5 The CITY COUNCIL of the CITY OF BURLINGAME does hereby ordain as follows: 6 Section 1. Caltrain is rebuilding the station platforms for the railroad station at Burlingame 7 Avenue. As part of that project, additional parking is being provided around the station, and this 8 construction requires that South Lane be directed in only an easterly direction to enter the station 9 area. This ordinance also reorders Section 13.28.010 so that the streets are identified generally in 10 an alphabetical order. Il 12 Section 2. Section 13.38.010 is amended to read as follows: 13 13.28.010 One-way streets and alleys designated. 14 13.28.010 Streets and alleys designated. 15 (a) It is unlawful for any person to drive any vehicle on Alvarado Avenue frons Hillside 16 Drive to Hillside Circle except in a southerly direction. ft is unlawful fbr any person to drive an 17 vehicle on f f atch Alley except in a smitherly directiorr. 18 (b) It is unlawful'for any person to drive any motor vehicle .on Capuchino Avenue 19 between Broadway and Carmelita Avenue except in a southerly direction. ft is vnlawffil fbr an 20 person to drive any inotor vehicle oneityliall Lane between Primrose Road and Park Road except 21 in an easterfy direction, sneh traffic to enter on Primrose Road and exit on Park Road.- 22 (c) It is unlawful for any person to drive any motor vehicle on Capuchino Avenue between 23 Lincoln Avenue and Broadway except in a southerly direction. 24 (d) It is unlawful for any person to drive any motor vehicle on Chula Vista Avenue 25 between Broadway and Carmelita Avenue except in a southerly direction. ft is unlawffil fbr any 26 person to dri I . )r vehicle on Paloma *venne between Broadway and Lincoln Aveni 27 111 a northerfy,direction. 28 (e) It is unlawful for any person to drive any motor vehicle on lands of the City and County 1 I of San Francisco paralleling,California Drive between North Lane and the northerly curblite of 2 Bellevue Avenue, extended, except in a northerly direction. it is-anlawffil for any person to drive 3 any motor-vehicle on lelap-achino Avenue between Broadway andearnielita AVeIILI%� k-A%-%�FL III ZI 4 sotttherly dieetiarr: 5 (f) It is unlawful for any person to drive any motor vehicle on City Hall Lane between 6 Primrose Road and Park Road except in an easterly direction, such traffic to enter on Primrose 7 Road and exit on Park. Road. ft is tinlawful fbr any person to drive any motor vehicle on Palom 8 A-ventie between earniefita Avenue and Broadway except in a northerly directi 9 (g) It is unlawful for any person i ive.,any ' `M r vehicle on East Lane from�tiorth Lane 10 to Burlingame Avenue except in a southerly direction: ft is unlawffii for any person to drive any 11 motor vehicle on the Service Road between Dufferin Avenue and Murchison Driv%. 1,A%,�.,pt III ZI 12 . 13 (h) It is unlawful for any person to drive any vehicle on Latch Alley except in a southerly 14 direction. ft is unlawful for any person to dri-ve any vehicle on West hane except-M a Southerly 15 direction.. 16 (i) It is unlawful for any person to drive any motor vehicle on Highland Avenue between 17 California Drive and Howard Avenue except in a scruy direction.ft is tnilawful for any pers- 18 to drive any motor vehicle on ehula Vista Avenne between Broadway andearillelita AVMUe 19 %�A��VL in a southerly direct' . 20 0) It is unlawful for any person to drive any vehicle on Hillside Circle except in a 21 clockwise direction. ft is unlawful for any person to drive any motor vehicle on lands of the city 22 and county of San Francisco paralieting ealifornia Drive between North hane and the nofflierl 23 . 24 (k) Itis unlawful for any person to drive any motor vehicle on Laguna Avenue between 25 Cannelita Avenue and Broadway except in a northerly direction. ft is unlawfial for miy person to 26 drive miy motor -vehicle on North hane between earotmi A-retitte and East hane except in an 27 . 28 (1) it is unlawful for any person to drive any motor vehicle on North Lane between C.arolan 2 I Avenue acid East Lane except in an easterly direction. it is -anlawful for any person to drive any 2 niotor vehicle on East hmie froni North Eane to Burlingame Avenne except in a sontherly direction. 3 (m) It is unlawful for any person to drive any motor vehicle on Paloma Avenue between 4 Broadway and Lincoln Avenue except ina'northerly direction.ft is milawful fbr anyperson to drive 5 any motor vehicle on hagntia Aven-ae between eannefita Avenne and Broadway eAuuvt III 6 northerly direettan 7 (n) It is unlawful for any person to drive any motor vehicle on Paloma Avenue beteviceri 8 C",armelita Avenue and Broadway,except in a northerly direction. ft is unlawffil f6r any person to 9 drive anymotorvehicle onf fighland A-vetitte between eafifbmia Drive andf fo-MardAventle except 10 it, a so-atherly direction: 11 (o) Itis unlawful for any person to drive az ,tnotor vehicle on the alley from Perking Lot 12 `P' to Laguna Avenue except in an easterly direction,pprevided,no vehicle having anianufacturer's 13 gross vehicle weight of five (5) tons or niore shall drive on said alley in any direction, refuse 14 collection and emergency vehicles excepted. ft is tinlawffil for any person to drive any !Tl 15 vehicle on the alley ftoin Parking hot 'P' to Eagttna Avetitte except in an easterly direction; 16manuf�ctnrer's gross vehicle weight of five (5) toils or niore shall 17 drive on said alley in=ty direction, 18 (p) It is unlawful for any person to drive any motor vehicle on the Service Road between 19 Dufferin Avenuc and Murchison Drive except in a northerly direction. ft is-anlawfial for anypers 20 to drive any vehicle on Alvarado Avetitte froni f f illside Drive to f f illside eircle except in a 21 sontherly dimAllikill. 22 (q) It is unlawful for any person to drive any motor vehicle on South Lane between 23 California Drive and the railroad tracks except in an easterly direction, ft is tinlawful f6r mi 24 person to drive any vehicle on f f illside eircle except in a clockwise directi-­ 25 (r) It is unlawful for any person to drive any vehicle on West Lane except in a southerly 26 direction; 27 The director of public works is authorized and directed to procure and install appropriate 28 signs giving notice of the provisions of this section. 3 1 Section 3. This ordinance shall be published as required by law. 2 3 Mayor 4 5 I,DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the 6 foregoing ordinance was introduced at a regular meeting of the City Council held on the_day 7 of , 2008, and adopted thereafter at a regular meeting of the City Council held on the_ 8 _day of , 2008, by the following vote: 9 AYES: COUNCILMEMBERS: 10 NOES: COUNCILMEMBERS: 11 ABSENT: COUNCILMEMBERS: 12 City Clerk 13 14 U:\FILES\ORDINANC\onewaysouthiane.pwd.wpd 15 16 17 18 19 20 21 22 23 24 25 26 27 28 4 Burlingame Avenue Caltrain Station HGH SCHUOI i GATE (T-IP) CAROLAN ANCHUE CLOSE SOUTH LANE o NEW CRQSS?NG SURFACE FARSCihc NEW PLATFORM CENTER FENCE �rm�uuu�r��muu � W7 f�1 kk�1k1q t►ttttt#t #int 1 tftt# t C�t1a#IT22t #1_la#It I= xlsTlyc�t�TFptti� _-r_; #�#'Tiit# ttt i REHAB PARKING NEW PED 57AT}OP1 ; PLATFORM .�-.(LOSE, STH LANE ��EXTENSION NEW PED GATE (TYP,) ` f - -- --- ---- . --- -- � GAPE t?YP.j �3 I NORTH TO SF \_TRAFFIC UGHT (TYP) CAS AVENUE To Si t CITY AGENDA ITEM 8h # BURLINGAME STAFF REPORT MAG. DATE 3/17/2008 <a Ant[o HE 6,9 TO: Honorable Mayor and Council SUBMITTE � BY DATE: March 3. 2008 APPROV BY FROM: Larry E. Anderson, City Attorney SUBJECT: INTRODUCE ORDINANCE TO AMEND CHAPTER 6.40 TO CLARIFY DEFINITIONS AND EXEMPTIONS REGARDING MASSAGE PERMITS RECOMMENDATION: Introduce ordinance that would amend Chapter 6.40 to clarify definitions and exemptions by: 1. Requesting the City Clerk to read the title of the proposed ordinance. 2. Waiving further reading of the proposed ordinance. 3. Introducing the proposed ordinance and directing the City Clerk to publish a summary of the proposed ordinance at least 5 days before its proposed adoption. DISCUSSION: In 2005, the City Council adopted a comprehensive revision to the City's massage regulations to bring them up- to-date. However, Chapter 6.40 does not currently contain a definition of"instrument," and occupational therapists are not designated for exemption even though they are licensed by the State. The proposed ordinance would address both issues. Finally, a section stating that a City permit does not allow use of practices or techniques that require a State license is also provided. Attachment Proposed ordinance Distribution Chief of Police Finance Director I ORDINANCE No. 2 ORDINANCE OF THE CITY OF BURLINGAME AMENDING CHAPTER 6.40 TO EXPRESSLY DEFINE INSTRUMENT FOR PURPOSES OF 3 REQUIRING MASSAGE PERMITS, PROHIBIT PHYSICAL AGENT MODALITIES AS INCLUDED WITHIN A MASSAGE PERMIT, AND EXPRESSLY EXEMPTING 4 OCCUPATIONAL THERAPISTS FROM THE CHAPTER 5 The City Council of the City of Burlingame ordains as follows: 6 7 Section 1. Ordinance Nos. 1750 and 1755 redrafted the massage regulations in the City. 8 Because the State of California continues to refuse to regulate the practice of massage in the 9 State and the oversight of State occupational boards and consumer protection has been poorly 10 funded in the past ten years, it is imperative that cities continue local efforts to protect the 11 public and practitioners from unlicensed health practices and associated criminal elements. 12 This ordinance explicitly defines the term of"instrument" as used in the massage regulations, 13 expressly delineate that the use of physical agent modalities require a license from the State and 14 is not authorized by a massage permit, and further expressly exempts occupational therapists 15 who are licensed by the State to practice therapy by the State. 16 17 Section 2. Section 6.40.030 is amended to read as follows: 18 For the purpose of this chapter, the following words and phrases shall have the 19 meanings respectively ascribed to them by this section: 20 (a) "Health officer"means the health officer of the County of San Mateo or the health 21 officer's authorized representative. 22 (b) "histrument"means any tool or instrument, but does not include physical agent 23 modalities, including lightllasertherapy, ultrasound,phonophoresis, microcurrent, TF,NS, 24 neuromuscular electrical stimulation (NMES) iontophoresis, interfrential current, or HiVolt 25 Heat or cold packs are not considered instruments under this chapter. 26 (c) "Massage"means any method of treating the external parts of the human body by 27 bathing, rubbing,pressing, stroking, kneading, tapping, pounding, vibrating or stimulating with 28 3/5/2008 1 I the hands, ether parts of the human body, or any instrument. 2 (d) "Massage, spa, bathing or other similar establishment" or"massage establishment" 3 means any establishment having a fixed place of business where massages, baths or health 4 treatments, involving massage,hot tubs, saunas, or baths as the principal function, are given, 5 engaged in or carried on, or permitted to be given, engaged in or carried on in any manner 6 described in Section 6.40.030(b). 7 (e) "Massage practitioner"means any person who administers a massage, bath or 8 health treatment involving massage or baths as a principal function to another person for any 9 consideration whatsoever. 10 (f) "Operator"means any person who owns or operates a massage, spa, bathing or 11 similar establishment or an out call massage service. 12 (g) "Out call massage service"means any business, in which the primary function of 13 such business is to engage in or carry on massage treatments at a location designated by the 14 customer or client and not at a fixed location. 15 (h) "Person"means any individual,partnership, firm, association, corporation,joint 16 venture, or combination of individuals. 17 (i) "Recognized school"means any school or institution of learning which has been 18 approved pursuant to Division 7.5 of title 5 of the California Code of Regulations or an 19 equivalent out-of-state school and which has for a purpose the teaching of a resident course of 20 study of not less than five hundred (500) hours of theory, ethics, practice, methods, profession 21 or work of massage, or baths or health practice with relation thereto, and which provides a 22 diploma or certificate of graduation upon successful completion of such a course of study or 23 learning. Schools offering a correspondence course not requiring attendance or courses taught 24 solely by video tape or other electronic means shall not be deemed a recognized school. 25 26 Section 3. Subsection 6.40.055(a) is amended to read as follows: 27 (a) Physicians, surgeons, chiropractors, osteopaths, acupuncturists, and physical 28 therapists, and occupational therapists duly licensed to practice in the state of California,but 3/5/2008 2 1 only when engaged in the practice for which they are so licensed and in accordance with the 2 terms of the licensing. 3 4 Section 4. A new Section 6.40.057 is added to read as follows: 5 6.40.057 Permit not entitlement to violate other laws. 6 The issuance of a permit under this chapter shall not entitle the permittee to engage in 7 any business or practice which for any reason is in violation of any law or ordinance and shall 8 not entitle the holder thereof to carry on any business or practice unless he or she has complied 9 with all the requirements under the other ordinances of the city and all other applicable laws, 10 nor shall it entitle the permittee to carry on any business in any building or on any premises 11 designated in such permit in the event that such business or premises are situated in a zone or 12 locality in which the conduct of such business is a violation of any law. In particular, a permit 13 issued under this chapter does not entitle any person to use physical agent modalities that 14 require separate licensing by the State of California, including light/laser therapy, ultrasound, 15 phonophoresis, microcurrent, TENS, neuromuscular electrical stimulation (NMES) 16 iontophoresis, interferential current, or HiVolt. 17 18 Section 5. This ordinance shall be published as required by law. 19 20 Mayor 21 22 I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that 23 the foregoing ordinance was introduced at a regular meeting of the City Council held on the 24 day of , 2008, and adopted thereafter at a regular meeting of the City 25 Council held on the day of , 2008, by the following vote: 26 27 AYES: COUNCILMEMBERS: 28 NOES: COUNCILMEMBERS: 3/5/2008 3 I ABSENT: COUNCILMEMBERS: 2 3 City Clerk 4 U:\FILES\ORDINANC\massage2008.bpd.wpd 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 3/5/2008 4 BI,RLINGAME STAFF REPORT AGENDA ITEM# 8c MTG. 3/17/08 DATE TO: HONORABLE MAYOR AND CITY COUNCIL SUB'NMTED BY DATE: March 8,2008 APPR D FROM: Parks& Recreation Director (558-7307) BY SUBJECT: PRESENTATION OF THE REVISED CAPITA IMPROVEMENT PROJECTS PROGRAM FOR THE 2008-09 BUDGET RECOMMENDATION: Staff recommends that Council receive the report and revised Capital Improvement Project list and give staff direction for the preparation of the 2008-09 budget. BACKGROUND: On February 27h, staff presented a draft Capital Improvement Project plan to the City Council for review and direction. The feedback from that meeting has been addressed in the revised plan. • Add funds for seismic retrofit to the Recreation Center's Auditorium Staff has estimated the total cost of the seismic retrofit work to the Recreation Center's Auditorium to be $300,000 and has applied for a$220,000 grant. Staff has added $80,000 to the CIP recommendation to act as a local match from the City. We anticipate learning of the status of the grant proposal before the end of the fiscal year. If the City does not receive the grant funds, staff will return to Council to discuss other funding options. • $500,000 for a synthetic field at Bayside Park is too expensive for this year's budget Staff is recommending including$150,000 in the 2008-09 CIP budget for the substructure work for a synthetic field at Bayside Park. The advantages of this approach are three-fold. (1) This level of commitment to the project should allow the City to continue pursuit of an in-kind grant from the manufacturer; (2)the Burlingame High School project will be completed and the City will be able to determine if any of the funds set aside for that project can be reallocated to the Bayside field; (3)this will allow time for fundraising efforts from community members and organizations. • Street lighting improvement on Burlingame Avenue near the Recreation Center Staff, after receiving input from Council,has determined the cost of improving the street lighting in front of the Recreation Center to be $100,000. Because of the improvements to the sidewalks in that area that were made last year, staff believes that this work can be delayed until the 2009-10 budget. However, if Council desires, staff can amend the allocation recommended to the storm drainage for this year to cover the street light costs in this year's budget. BUDGET IMPACT: At the February Budget Study Session, staff presented the 2008-09 budget model to Council with $2,500,000 allocated for Capital Improvement Projects. Staff's revised proposal stays within that target amount. ATTACHMENTS: A. Staff Recommendation for Distribution of 2008-09 CIP Funds Staff Recommendation for 2008-09 General Fund CIP Deut Item Feb.27th March 17th Parrs&Recreation $605,000 $495,000 Aquatic Center Boiler 45,000 45,000 Bayside Field- Synthetic 500,000 150,000 Park Pathways 55,000 55,000 Tree Reforestation 5,000 5,000 Court Resurfacing - 40,000 Village Park Playground - 200,000 Police Dept 50,000 50,000 Police Dept Radios 50,000 50,000 Public Works Streets 1,587,000 1,600,000 Handicap Ramps 100,000 100,000 Storm Drainage 1,287,000 1,300,000 ** Street Lighting 200,000 200,000 ** Building Facilities 258,000 339,000 City Hall Chiller 15,000 15,000 Fire Station ADA Ramp 5,000 5,000 Fire Station Carpets 26,000 26,000 Library ADA 39,000 40,000 Police Station Roof 173,000 173,000 Recreation Center Seismic - 80,000 Total Recommendation $2,500,0001 1 $2`484 000 * Staff is recommend placing$80,000 in the CIP budget at this time to cover the known portion of the necessary seismic improvement work that needs to be done to the roof of the Recreation Center's auditorium. The$80,000 will be needed as the difference between the$300,000 project and the$220,000 grant request. If the City does not receive the grant funds, staff will return to Council to discuss other funding options. ** Staff, after receiving input from Council,has determined the cost of improving the street lighting in front of the Recreation Center to be$100,000. Because of the improvements to the sidewalks in that area that were made last year, staff believes that this work can be delayed until next year as part of 2009-10 budget. If Council desires, staff can amend the allocation recommended to the storm drainage for this year to cover the street light costs in this year's budget. March 9, 2008 CITY a� STAFF REPORT gURLJNGpME AGENDA ITEM# 9a MTG. A, .w.,EIb DATE: 03/17/08 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY DATE: March 12,2008 APPRO FROM: Jim Nantell 558-7205 BY (V 411to SUBJECT: Council Policies and Commissioner/Board Member Required Training RECOMMENDATION: That the Council a. Approve resolution establishing the Council Policies b. Approve resolution amending procedure for appointments to the City Commissions and Boards to require Commissioner Training BACKGROUND: In June of 2006 the City Council participated in a League of California team building workshop. The curriculum of the workshop discussed the potential value of Council policies and procedures that could articulate the council's agreed upon way of doing business. As a result,the Council agreed that a subcommittee of the Council would work with the City Manager and with the advice of the City Attorney would develop a draft policy and procedure document. The City Manager secured copies of similar documents from other cities and the Council subcommittee of Mayor Rosalie O'Mahony and Council Member Cathy Baylock pulled those policies and procedures from those documents that they felt should be included and then created others that they felt would be beneficial for the Burlingame City Council. In October staff distributed a draft of the policies and procedures for the City Council's review. The Council held a couple of council study sessions to review and made agreed upon changes which have now been reflected in the final document. Staff has also proposed changes to the like feedback from the City Council about the possibility of requiring New Commissioners to attend a new commissioners training with in the first two years of appointment and prior to serving as a Chair a commissioner must attend Commissioner Chairperson training. We have experienced some situations where commissioners encounter situations that they would have been better prepared for had they attended the new commissioner training that we offer every year. Many new Commissioners are not attending and we think it would be helpful to make it clear that it is expected. Although we currently do not offer any training for commission chairs we have also received a suggestion that it may be helpful to make sure Commissioners receive training before thrusting them into the role of Chair person. ATTACHMENTS: A. Proposed Council Policies B. Procedures for Appointments to City Commissioners and Boards RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME ESTABLISHING CITY COUNCIL POLICIES RESOLVED,by the City Council of the City of Burlingame: WHEREAS, after participated in a League of California team building workshop the city council discussed the potential value of Council policies and procedures that could articulate the council's agreed upon way of doing business; and WHEREAS,the Council appointed a Council subcommittee to work with the City Manager and with the advice of the City Attorney to develop a draft Council policy document, and WHEREAS,the Council sub committee presented their draft policies to the full city Council at a series of study session; and WHEREAS,the City Manager and Attorney have finalized the policies to reflect the direction of the majority of the City Council;and WHEREAS, the Council continues to believe that the approval of the Council polices will be a valuable vehicle to clearly articulate the agreed upon way of doing business as the elected leadership team of the City of Burlingame. NOW, THEREFORE,IT IS RESOLVED AND ORDERED: 1. City Council Policies contained in Exhibit A hereto are approved. MAYOR I,DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the 17th day of March 2008, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK Attachment A COUNCIL POLICIES CITY OF BURLINGAME CATEGORY: Council February 6,2008 PAGE: 1.1.1 SUBJECT: Council Conduct "Conduct is three-fourths of our life and its largest concern." --Matthew Arnold The Three Rs of Burlingame Government Leadership: Roles,Responsibilities and Respect This Code of Conduct is designed to describe the manner in which Councilmembers should treat one another, city staff, constituents, and others they come into contact with in representing the City of Burlingame. The contents of this Code of Conduct include: • Overview of Roles&Responsibilities (Pages 1-3) • General Policies &Protocol (Pages 3-6) • Council Conduct with One Another(Pages 6-7) • Council Conduct with City Staff(Pages 8) • Council Conduct with the Public (Pages 9) • Council Conduct with Other Public Agencies(Pages 11) • Council Conduct with Boards and Commissions(Pages 12) •Council Conduct with the Media(Pages 13) • Sanctions(Pages 14) •Principles of Proper Conduct(Pages 15) • Checklist for Monitoring Conduct(Page 15) • Glossary of Terms (Pages 16) The constant and consistent theme through all of the conduct guidelines is "respect." Councilmembers experience huge workloads and tremendous stress in making decisions that could impact thousands of lives. Despite these pressures, elected officials are called upon to exhibit appropriate behavior at all times. Demonstrating respect for each individual through words and actions is the touchstone that can help guide Councilmembers to do the right thing in even the most difficult situations. I. OVERVIEW OF ROLES & RESPONSIBILITIES "Leadership is an action,not a word." --Richard Cooley Other resources that are helpful in defining the roles and responsibilities of elected officials can be found in the Leadership Guide for Mayors and Counciimembers published by the League of California Cities. Council Policy—Council Conduct 1.1.1 1 February 6, 2008 A. MAYOR 1. Serves at the pleasure of the Council 2. Acts as the official head of the City for all ceremonial purposes 3. Chairs Council meetings 4. Calls for special meetings 5. Recognized as spokesperson for the City on matters that the Council has taken a position on. 6. Selects substitute for City representation when Mayor cannot attend 7. Makes judgment calls on issuance of proclamations 8. Appoints subcommittees and makes council assignments 9. Serves as the liaison between the Council and the City Manager and City Attorney in regards to employee relations involving those two Council- appointed positions. 9. Leads the Council as an effective, cohesive working team 10. Signs documents on behalf of the City 11. Serves as official delegate of the City to events and conferences 12. Determines Council meeting agendas in concert with the City Manager and City Clerk. B. VICE MAYOR 1. Serves at the pleasure of the Council 2. Performs the duties of the Mayor if the Mayor is absent or disabled 3. Chairs Council meetings at the request of the Mayor 4. Represents the City at ceremonial functions at the request of the Mayor C. ALL COUNCILMEMBERS All members of the City Council, including those serving as Mayor and Vice Mayor, have equal votes. No Councilmember has more power than any other Councilmember, and all should be treated with equal respect. All Councilmembers should: 1. Fully participate in City Council meetings and other public forums while demonstrating respect, consideration, and courtesy to others 2. Prepare in advance of Council meetings and be familiar with issues on the agenda 3. Represent the City at ceremonial functions at the request of the Mayor 4. Be respectful of other people's time. Stay focused and act efficiently during public meetings. 5. Serve as a model of leadership and civility to the community 6. Inspire public confidence in Burlingame government 7. At the discretion of each Councilmember provide contact information to the Manager's Executive Assistant in case an emergency or urgent situation arises while the Councilmember is out of town 8. Demonstrate honesty and integrity in actions and statements Council Policy—Council Conduct 1.1.1 2 February 6, 2008 9. Participate in scheduled activities to increase team effectiveness and review Council procedures, such as this Code of Conduct 10. Respond to phone calls or e-mails from staff on requests for scheduling meetings in a timely fashion(ideally within 48 hours). 11. Communicate suggested items for future Council meeting agendas during the new business portion of the Council meeting or directly to the Mayor. D. MEETING CHAIR The Mayor will chair official meetings of the City Council, unless the Vice Mayor or another Councilmember is designated as Chair of a specific meeting. 1. Uses parliamentary procedure for meeting management 2. Maintains order,decorum, and the fair and equitable treatment of all speakers 3. Keeps discussion and questions focused on specific agenda item under consideration 4. Makes rulings with advice, if requested, from the City Attorney. Chair rulings may be overturned if a Councilmember makes a motion as an individual and the majority of the Council votes to overrule the Chair. U. GENERAL POLICIES& PROTOCOL "Wherever there is a human being,there is an opportunity for kindness." -- Seneca A. CEREMONIAL EVENTS Requests for a City representative at ceremonial events will be handled by City staff. The Mayor will serve as the designated City representative. If the Mayor is unavailable, then City staff will determine if event organizers would like another representative from the Council. If yes,then the Mayor will recommend which Councilmember should be asked to serve as a substitute. Invitations received at City Hall are presumed to be for official City representation. Invitations addressed to Councilmembers at their homes are presumed to be for unofficial, personal consideration. B. CORRESPONDENCE SIGNATURES Councilmembers do not need to acknowledge the receipt of correspondence, or copies of correspondence,during Council meetings. City staff will prepare official letters in response to public inquiries and concerns. These letters will carry the signature of the appropriate staff person unless the Mayor requests that they be signed by the Mayor or another Councilmember. Correspondence with members of the community on operational matters will be sent out under the signature of the appropriate staff person or the City Manager. Letters or any other mailings with a Councilmember's signature (or the names or likenesses of one or more Councilmembers in the mailing)that are to be sent out to Council Policy—Council Conduct 1.1.1 3 February 6, 2008 more than 199 people at City expense will be reviewed by the City Attorney to ensure they do not violate legal limitations. C. E-MAILS Each councilmember is provided with a City e-mail address. This e-mail address should be used by Councilmembers for sending and receiving e-mail regarding official City business. If a Councilmember receives an e-mail regarding official City business at private e-mail address, the Councilmember should forward the e- mail to the City Clerk for record purposes. Of course, the City e-mail address should not be used for sending or receiving e-mails regarding a Councilmember's campaign or other political activities. D. ENDORSEMENT OF CANDIDATES Councilmembers have the right to endorse candidates for all Council seats or other elected offices. It is inappropriate to publicize endorsements during Council meetings or other official City meetings. E. INTERGOVERNMENTAL RELATIONS During the Council Report portion of the meeting agenda, Councilmembers should report on specific assignments and committees that they have attended on behalf of the council. Examples are the League of Cities, Council of Mayors, Airport Roundtable, SamTrans, Chamber of Commerce, C/CAG, etc. In addition the Mayor will acknowledge any of the community events that the Council or Mayor was invited to attend and who attended them, (include any other Councilmembers who were in attendance with the Mayor or who had attended at the Mayor's request). Under State law, Councilmembers are required to report on any meetings that they attended and for which the City paid any costs for attendance. F. PUBLIC MEETING HEARING PROTOCOL The applicant shall have the right to speak first. The appellant, if the applicant is not the appellant, will speak second. The Chair will determine the length of time allowed for these presentations. The Chair will then allow members of the public to comment on the matter presented. The Chair will determine how much time will be allowed for each speaker, with 3 to 5 minutes the standard time granted. Speakers will not be permitted to give their time to others so as to allow other speakers to have more than the standard time granted; if a speaker wishes to read a letter or other document from the speaker or any other person, the time reading the letter counts in the speaker's total allowed time. The applicant will be allowed to make closing comments. If the appellant is not the applicant, then the Chair may allow the appellant to make closing comments before the applicant makes closing comments. The Chair has the responsibility to run an efficient public meeting and has the discretion to modify the public hearing process in order to make the Council Policy — Council Conduct 1 . 1 . 1 4 February 6, 2008 meeting run smoothly. Councilmembers may only ask relevant questions for clarification of stated facts and they will not express opinions during the public hearing portion of the meeting except to ask pertinent or focused questions of the speaker or staff. Questions should be directed through the Chair to affirm the respect due the Chair by both Councilmembers, speakers, and the audience. "I think" and "I feel" comments by Councilmembers are not generally appropriate until after the close of the public hearing. Councilmembers should refrain from arguing or debating with the public during a public hearing and shall always show respect for different points of view. G. TRAVEL EXPENSES The policies and procedures related to the reimbursement of travel expenses for official City business by Councilmembers are outlined in the City Purchasing Manual. H. AWARDS Other than proclamations which the Mayor is authorized to issue, awards to members of the public, community organizations or to businesses shall be authorized only by an action of the majority of the City Council. Such authorization may include empowering a council appointed committee to make such awards. This does not preclude awards of heroism or bravery by department heads or awards by the City Manager or their designees for employee performance. L COMMITTEE FORMATION Request by Councilmembers to create a city sanctioned committee or task force to undertake projects, do research, or develop recommendations shall require a council majority vote. J. IDENTIFICATION. The City provides each Councilmember with a City identification card and business cards to be used for any official site visits. While identification in the form of badges used to be issued to Councilmembers,the California Attorney General has determined that use of these types of badges may contravene State law, so badges will no longer be issued or used. K. SETTING COUNCIL MEETING AGENDAS The Mayor determines Council meeting agendas in concert with the City Manager and City Clerk. Councilmembers should communicate suggested items for future Council meeting agendas during the new business portion of the Council meeting or directly to the Mayor, who will decide if and when such an item will be placed on Council Policy—Council Conduct 1.1.1 5 February 6, 2008 an agenda. However, whenever two or more Councilmembers request an item be placed on a future agenda, the Mayor will do so within a reasonable period of time. A Council vote can be taken to place an item on a specific meeting date. L. GIFTS AND FAVORS Councilmembers shall not take any special advantage of services or opportunities for personal gain, by virtue of their public offices that are not available to the public in general. They shall refrain from accepting any gifts, favors or promises of future benefits which might compromise their independence of judgment or action or give the appearance of being compromised. M. CONFIDENTIAL INFORMATION Councilmembers shall respect the confidentiality of information concerning the property, personnel or affairs of the City, whether disclosed in closed session or otherwise. They shall neither disclose confidential information without proper legal authorization, nor use such information to advance their personal, financial or other private interests. N. LEGISLATIVE MATTERS Legislative action by the State and Federal legislative bodies can often result in situations where the need to send correspondence regarding a proposed bill arises with less than adequate time to place an item on the agenda for Council formal action. The City Manager is authorized to prepare correspondence on legislative matters as long as the position being taken is consistent with the position taken by the League of California Cities and/or the CCAG (City and County Association of Governments). In those cases where no position has been taken by either of those bodies, then correspondence shall be approved by the Mayor, or Vice Mayor in the Mayor's absence, prior to being sent. In all cases, all Councilmembers should receive copies of the correspondence sent out and shown under "Acknowledgements" at the next Council meeting. Should a Councilmember have questions or concerns with the position being taken, the Councilmember should raise it for discussion under "Acknowledgements" at the meeting. M. COUNCIL CONDUCT WITH ONE ANOTHER "In life, courtesy and self-possession, and in the arts, style, are the sensible impressions of the free mind, for both arise out of a deliberate shaping of all things and from never being swept away, whatever the emotion, into confusion or dullness." -- William Butler Yeats Councils are composed of individuals with a wide variety of backgrounds, personalities, values, opinions, and goals. Despite this diversity, all have chosen to serve in public office in order to preserve and protect the present and the future of the community. In all cases, this common goal should be acknowledged even as Council may "agree to Council Policy — Council Conduct 1 . 1 . 1 6 February 6, 2008 disagree" on contentious issues. A. IN PUBLIC MEETINGS 1. Use formal titles- Councilmembers should refer to one another formally during public meetings as Mayor,Vice Mayor or Councilmember followed by the individual's last name. 2. Practice civility and decorum in discussions and debate -Difficult questions,tough challenges to a particular point of view, and criticism of ideas and information are legitimate elements of a free democracy in action. This does not allow, however, Councilmembers to make belligerent, personal, impertinent, slanderous,threatening, abusive, or disparaging comments. No shouting or physical actions that could be construed as threatening will be tolerated. 3. Honor the role of the Chair in maintainingorder- It is the responsibility of the Chair to keep the comments of Councilmembers on track during public meetings. Councilmembers should honor efforts by the Chair to focus discussion on current agenda items. If there is disagreement about the agenda or the Chair's actions,those objections should be voiced politely and with reason, following procedures outlined in parliamentary procedure. 4. Demonstrate effective problem-solving approaches - Councilmembers have a public stage to show how individuals with disparate points of view can find common ground and seek a compromise that benefits the community as a whole. 5. When bringing an idea to the "council of the whole," Councilmember(s) should avoid presenting the matter as accomplished fact or done deal but rather as request for support. 6. Whenever possible, a Councilmember should try to give staff a heads up regarding questions that he/she has on an item that is on the Council's agenda. Questions will often come to mind when Councilmembers are reviewing the staff reports, and Councilmembers are encouraged to leave voice mail or e-mail messages regarding the matter with the appropriate staff member and if using e-mail, it is helpful to leave a copy for the City Manager so the Manager is aware of the desired information. This policy is designed to ensure that staff can be prepared to answer the question in a complete fashion that will provide adequate information to facilitate the Council's decision or direction on the matter. Failure to do so may result in staff not having the necessary information available to the discussion and thus delay action on the item. Understandably discussion of an item by the public and other fellow Councilmembers may lead to an unanticipated question by one or more Councilmembers. B. IN PRIVATE ENCOUNTERS Councilmembers should: 1. Continue respectful behavior in private. The same level of respect and consideration of differing points of view that are deemed appropriate for public discussions should be maintained in private conversations. Council Policy—Council Conduct 1.1.1 7 February 6, 2008 2. Be aware of the insecurity of written notes, voicemail messages, and e-mail. Technology allows words written or said without much forethought to be distributed wide and far. Questions to consider are: "Would you feel comfortable to have this note faxed to others?" "How would you feel if this voicemail message was played on a speaker phone in a full office?" "What would happen if this e-mail message was forwarded to others?" Written notes, voicemail messages and e-mail should be treated as potentially "public" communication and records. 3. Even private conversations can have 4-public presence - Elected officials are always on display — their actions, mannerisms, and language are monitored by people around them that they may not know. Lunch table conversations will be eavesdropped upon, parking lot debates will be watched, and casual comments between individuals before and after public meetings noted. 4. The Council is a legislative body and as such makes decisions by majority. Once decided, it is a decision of the Council as a whole. Councilmembers who are on the minority side of a vote are expected, like staff members, to support the decision of the majority and although they understandably may be asked to explain their perspective and why they did not vote to support the motion, they should refrain from criticizing the Council majority and staff as they work forward to implement the Council's direction. IV. COUNCIL CONDUCT WITH CITY STAFF "Never let a problem become an excuse." -- Robert Schuller Governance of a City relies on the cooperative efforts of elected officials, who set policy, and City staff, who implements and administers the Council's policies. Therefore, every effort should be made to be cooperative and show mutual respect for the contributions made by each individual for the good of the community. Councilmembers should: 1. Treat all staff as professionals Clear, honest communication that respects the abilities, experience, and dignity of each individual is expected. Poor behavior towards staff is not acceptable. 2. Limit contact to specific City staff. Questions of City staff and/or requests for developing additional background information should be directed only to the City Manager, City Attorney, or Department Heads. The Office of the City Manager should be copied on any Councilmember requests, except those to the City Attorney or when forwarding citizen questions or complaints. Requests for follow-up or directions to staff should be made only through the City Manager, or the City Attorney when appropriate. When in doubt about what staff contact is appropriate, Councilmembers should ask the City Manager for direction. Materials supplied to a Councilmember in response to a request will usually be made available to all members of the Council so that all have equal access to information. Council Policy — Council Conduct 1. 1. 1 8 February 6, 2008 3. Forward citizen complaints or questions via Citizen Connect or directly to the appropriate staff members for follow-up, with copies to the City Manager. The City Clerk receives e-mails addressed to "GRP-Council" and will automatically forward them to the appropriate staff person to follow up. Staff receiving that complaint/question is expected to respond or at least acknowledge receipt of the complaint/question with some sense of the timing of the anticipated follow up. 4. Make suggestions on how to implement a council policy or approaches to operational duties/services through the City Manager and/or the City Council. 5. Make requests to work with staff(or to have a Council liaison assigned to work with staff)on a specific project must be discussed and approved by the Council. 6. Not disrupt City staff from their jobs. Councilmembers should not disrupt City staff while they are in meetings, on the phone, or engrossed in performing their job functions in order to have their individual needs met. 7. Never publicly criticize an individual employee. Council should never express concerns about the performance of a specific City employee in public,to the employee directly,or to the employee's manager. Comments about staff performance should only be made to the City Manager through private correspondence or conversation. Comments about staff in the office of the City Attorney should be made directly to the City Attorney. 8. Not get involved in administrative functions. Councilmembers must not attempt to influence City staff on the making of appointments, awarding of contracts, selecting of consultants, processing of development applications, or granting of City licenses and permits. Municipal Code Section 3.04.050 prohibits Council interference in administrative functions. 9. Not attend meetings with City staff unless requested by staff. Even if the Councilmember does not say anything, the Councilmember's presence implies support, shows partiality, intimidates staff, and hampers staff's ability to do their job objectively. 10. Limit requests for staff support. Routine secretarial support will be provided to all Councilmembers. All mail except when marked"personal" or"confidential" for Councilmembers is opened by the City Clerk staff, or City Manager's Executive Assistant,unless other arrangements are requested by a Councilmember. Mail addressed to the Mayor is reviewed first by the City Clerk or Deputy City Clerk or City Manager's Executive Assistant who notes suggested action and/or follow-up items. 11. Make requests for additional staff support—even in high priority or emergency situations --to the City Manager who is responsible for allocating City resources in order to maintain a professional, well-run City government. 12. Not solicit political support from staff. Councilmembers are barred from soliciting any type of political support(financial contributions, display of posters or lawn signs, name on support list, use of city employees pictures on campaign material etc.) from City staff(Burlingame Municipal Code Section 3.52.100). City staff may, as private citizens with constitutional rights, support political candidates but all such activities must be done away from the workplace. Council Policy—Council Conduct 1.1.1 9 February 6, 2008 V. COUNCIL CONDUCT WITH THE PUBLIC "If a man be gracious and courteous to strangers, it shows he is a citizen of the world, and that his heart is no island cut off from other lands, but a continent that joins to them." -- Francis Bacon A. IN PUBLIC MEETINGS Making the public feel welcome is an important part of the democratic process. No signs of partiality, prejudice or disrespect should be evident on the part of individual Councilmembers toward an individual participating in a public forum. Every effort should be made to be fair and impartial in listening to public testimony. 1 . Be welcoming to speakers and treat them with care and gentleness. The way that Council treats people during public hearings can do a lot to make them relax or to push their emotions to a higher level of intensity. 2. Be fair and equitable in allocating public hearing time to individual speakers The Chair will determine and announce limits on speakers at the start of the public hearing process. Generally, each speaker will be allocated three minutes with applicants and appellants or their designated representatives allowed more time. If many speakers are anticipated, the Chair may shorten the time limit and/or ask speakers to limit themselves to new information and points of view not already covered by previous speakers. No speaker will be turned away unless he or she exhibits inappropriate behavior. Each speaker, except the applicant and sometimes the appellant, may only speak once during the public hearing unless the Council requests additional clarification later in the process. After the close of the public hearing, no more public testimony will be accepted unless the Chair re-opens the public hearing for a limited and specific purpose. 3. Practice active listening. It is disconcerting to speakers to have Councilmembers not look at them when they are speaking. It is fine to look down at documents or to make notes, but reading for a long period of time or gazing around the room gives the appearance of disinterest. Be aware of facial expressions, especially those that could be misinterpreted as "smirking," disbelief, anger or boredom. 4. Ask for clarification, but avoid debate and argument with the public. Only the Chair — not individual Councilmembers -- can interrupt a speaker during a presentation. However, a Councilmember can ask the Chair for a point of order if the speaker is off the topic or exhibiting behavior or language the Councilmember finds disturbing. If speakers become flustered or defensive by Council questions, it is the responsibility of the Chair to calm and focus the speaker and to maintain the order and decorum of the meeting. Questions by Councilmembers to members of the public testifying should seek to clarify or expand information. It is never appropriate to belligerently Council Policy — Council Conduct 1 . 1 . 1 10 February 6, 2008 challenge or belittle the speaker. Councilmembers' personal opinions or inclinations about upcoming votes should not be revealed until after the public hearing is closed. If a speaker becomes disorderly or refuses to leave the podium after appropriate requests, the Chair should call a recess. 5. Make no personal attacks of any kind, under any circumstance. Councilmembers should be aware that their body language and tone of voice, as well as the words they use, can appear to be intimidating or aggressive. However, speakers have the right to make personal attacks, although the Chair can attempt to keep a speaker on point. 6. Follow parliamentary procedure in conducting public meetings. The City Attorney serves as advisory parliamentarian for the City and is available to answer questions or interpret situations according to parliamentary procedures. Final rulings on parliamentary procedure are made by the Chair, subject to appeal by a Councilmember to the full Council. B. IN UNOFFICIAL SETTINGS 1. Make no promises on behalf of the Council or City. Councilmembers will frequently be asked to explain a Council action or to give their opinion about an issue as they meet and talk with constituents in the community. It is appropriate to give a brief overview of City policy and to refer to City staff for further information. It is inappropriate to overtly or implicitly promise Council or City action, or to promise City staff will do something specific(fix a pothole, Censor a library book, plant new flowers in the median, etc.). 2. Make no personal comments about other Councilmembers. It is acceptable to publicly disagree about an issue, but it is unacceptable to make derogatory comments about other Councilmembers, their opinions and actions. 3. Remember that despite its nearly 30,000 population figure, Burlingame is a small town at heart. Councilmembers are constantly being observed by the community every day that they serve in office. Their behaviors and comments serve as models for proper deportment in the City of Burlingame. Honesty and respect for the dignity of each individual should be reflected in every word and action taken by Councilmembers, 24 hours a day, seven days a week. It is a serious and continuous responsibility. VI. COUNCIL CONDUCT WITH OTHER PUBLIC AGENCIES "Always do right. This will gratify some people and astonish the rest." --Mark Twain 1. Be clear about whether a Councilmember is representing the City or personal interests. It is important to realize that,many people, including other government officials, may perceive public statements or positions of a Councilmember as either the official government position of the member or of the City. If a Councilmember appears before another governmental agency or organization to give a statement on an issue,the Councilmember must clearly state: 1) whether Council Policy—Council Conduct 1.1.1 11 February 6, 2008 his or her statement reflects personal opinion or is the official stance of the City; 2) if a position as an elected official, whether this is the majority or minority opinion of the Council. If the Councilmember is representing the City, the Councilmember must support and advocate the official City position on an issue, not a personal viewpoint. 2. Correspondence also should be equally clear about representation. City letterhead may be used when the Councilmember is representing the City and the City's official position. A copy of official correspondence should be given to the City Clerk to be filed in the Council Office as part of the permanent public record. City letterhead should not be used for correspondence of Councilmembers representing a personal point of view, or a dissenting point of view from an official Council position. However, should Councilmembers use City letterhead to express a personal opinion,the official City position must be stated clearly so the reader understands the difference between the official City position and the minority viewpoint of the Councilmember. VII. COUNCIL CONDUCT WITH BOARDS AND COMMISSIONS "We rarely find that people have good sense unless they agree with us." --Francois,Duc de La Rochefoucauld The City has established several Boards and Commissions as a means of gathering more community input. Citizens who serve on Boards and Commissions become more involved in government and serve as advisors to the City Council. They are a valuable resource to the City's leadership and should be treated with appreciation and respect. 1. If attending a Board or Commission meeting,be careful to only express personal opinions. Councilmembers may attend any Board or Commission meeting, which are always open to any member of the public. Any public comments by a Councilmember at a Board or Commission meeting should be clearly made as individual opinion and not a representation of the feelings of the entire City Council. Be careful not to use the position to intimidate or pressure the Board or Commission. 2. Limit contact with Board and Commission members to questions of clarification. It is inappropriate for a Councilmember to contact a Board or Commission member to lobby on behalf of an individual,business, or developer. It is acceptable for Councilmembers to contact Board or Commission members in order to clarify a position taken by the Board or Commission. 3. Remember that Boards and Commissions serve the Council and the community, not individual Councilmembers - The City Council appoints individuals to serve on Boards and Commissions, and it is the responsibility of Boards and Commissions to follow policy established by the Council. But Board and Commission members do not report to individual Councilmembers, nor do Councilmembers have the power or right to threaten Board and Commission members with removal if they disagree with an individual Councilmember about an issue. Appointment and re-appointment to a Board or Commission should be Council Policy—Council Conduct 1.1.1 12 February 6, 2008 based on such criteria as expertise, ability to work with staff and the public, and commitment to fulfilling official duties. A Board or Commission appointment should not be used as a political "reward." 4. Be respectful of diverse opinions-A primary role of Boards and Commissions is to represent many points of view in the community and to provide the Council with advice based on a full spectrum of concerns and perspectives. Councilmembers may have a closer working relationship with some individuals serving on Boards and Commissions, but must be fair and respectful of all citizens serving on Boards and Commissions. 5. Keep political support away from public forums -Board and Commission members may offer political support to a Councilmember, but not in a public forum while conducting official duties. Conversely, Councilmembers may support Board and Commission members who are running for office, but not in an official forum in their capacity as a Councilmember. 6. Inappropriate behavior can lead to removal -Inappropriate behavior by a Board or Commission member should be noted to the Mayor, and the Mayor should counsel the offending member. If inappropriate behavior continues, the Mayor should bring the situation to the attention of the Council and the individual is subject to removal from the Board or Commission. VIII. COUNCIL CONDUCT WITH THE MEDIA "Keep them well fed and never let them know that all you've got is a chair and a whip." --Lion Tamer School Councilmembers are frequently contacted by the media for background and quotes. 1. The best advice for dealing with the media is to never go "off the record" - Most members of the media represent the highest levels of journalistic integrity and ethics, and can be trusted to keep their word. But one bad experience can be catastrophic. Words that are not said cannot be quoted. 2. The Mayor is the official spokesperson for a City position. The Mayor is the designated representative of the Council to present and speak on the official City position. If an individual Councilmember is contacted by the media,the Councilmember should be clear about whether their comments represent the official City position or a personal viewpoint. 3. Choose words carefully and cautiously- Comments taken out of context can cause problems. Be especially cautious about humor, sardonic asides, sarcasm, or word play. It is never appropriate to use personal slurs or swear words when talking with the media. 4. Discussion Forums (or Blogs) For Councilmembers participating in on-line discussion forums (blog), it is suggested that Councilmembers treat questions from a"blog" participant as you would a reporter from other media. Councilmembers may want to share their logic on any decision that was made as Council Policy—Council Conduct 1.1.1 13 February 6, 2008 part of a past City Council action, or to share factual information on a subject being discussed on the blog, but Councilmembers should avoid speculating as to how they would vote on a matter that has yet to come before the Council for action. Engaging in an online debate, particularly when more than one other Councilmember is likely to view the comments, may violate the Brown Act. On-line discussions, as well as letters to the editor, will give Councilmembers valuable perspectives to take into consideration. If pressed for a response and feeling compelled to do so, Councilmembers are encouraged to indicate that the perspectives being expressed are ones that the Councilmembers feel are important to consider when the matter comes before the City Council but Councilmembers should avoid committing themselves to a specific action prior to hearing all the various perspectives that will be presented in a future public meeting. 5. Press Releases In an effort to avoid any perception of bias, unless authorized by the majority of the City Council, members of the City Council should refrain from writing or drafting individual City press releases. IX. SANCTIONS "You cannot have a proud and chivalrous spirit if your conduct is mean and paltry; for whatever a man's actions are, such must be his spirit." -- Demosthenes 1 . Public Disruption Members of the public who do not follow proper conduct after a warning in a public hearing may be barred from further testimony at that meeting or may be removed from the Council Chambers. 2. Inappropriate Staff Behavior Councilmembers should refer to the City Manager any City staff members who do not follow proper conduct in their dealings with Councilmembers, other City staff, or the public. These employees may be disciplined in accordance with standard City procedures for such actions. (Please refer to the section on Council Conduct with City Staff for more details on interaction with Staff) 3. Councilmembers Behavior and Conduct City Councilmembers who intentionally and repeatedly do not follow proper conduct may be reprimanded or formally censured by the Council or lose committee assignments (both within the City of Burlingame and with inter- government agencies). Councilmembers should privately point out to the offending Councilmember infractions of these procedures . If the offenses continue, then the matter should be referred to the Mayor in private. If the Mayor is the individual whose actions are being challenged, then the matter should be referred to the Vice Mayor. Council Policy — Council Conduct 1 . 1 . 1 14 February 6, 2008 It is the responsibility of the Mayor to initiate action if a Councilmember's behavior may warrant sanction. If no action is taken by the Mayor, the alleged violation(s)can be brought up with the full Council in a public meeting. If violation of these procedures is outside of the behaviors observed by the Mayor or Councilmembers,the alleged violation should be referred to the Mayor. The Mayor should ask the City Manager and/or the City Attorney to have the allegation investigated and report the findings to the Mayor. It is the Mayor's responsibility to take the next appropriate action. These actions can include, but are not limited to: discussing and counseling the individual on the violations; recommending sanction to the full Council to consider in a public meeting; or forming a Council ad hoc subcommittee to review the allegation,the investigation and its findings, as well as to recommend sanction options for Council consideration. X. PRINCIPLES OF PROPER CONDUCT Proper conduct IS ... Keeping promises Being dependable Building a solid reputation Participating and being available Demonstrating patience Showing empathy Holding onto ethical principles under stress Listening attentively Studying thoroughly Keeping integrity intact Overcoming discouragement Going above and beyond,time and time again Modeling a professional manner Proper conduct IS NOT ... Showing antagonism or hostility Deliberately lying or misleading Speaking recklessly Spreading rumors Stirring up bad feelings, divisiveness Acting in a self-righteous manner It all comes down to respect. Respect for one another as individuals, respect for the validity of different opinions,respect for the democratic process and respect for the community that we serve. XI. CHECKLIST FOR MONITORING CONDUCT Will my decision/statement/action violate the trust, rights or good will of others? Council Policy—Council Conduct 1.1.1 15 February 6, 2008 What are my interior motives and the spirit behind my actions? If I have to justify my conduct in public tomorrow, will I do so with pride or shame? How would my conduct be evaluated by people whose integrity and character I respect? Even if my conduct is not illegal or unethical, is it done at someone else's painful expense? Will it destroy their trust in me? Will it harm their reputation? Is my conduct fair? Just? Morally right? If I were on the receiving end of my conduct, would I approve and agree, or would I take offense? Does my conduct give others reason to trust or distrust me? Am I willing to take an ethical stand when it is called for? Am I willing to make my ethical beliefs public in a way that makes it clear what I stand for? Do I exhibit the same conduct in my private life as I do in my public life? Can I take legitimate pride in the way I conduct myself and the example I set? Do I listen and strive to understand the views of others? Do I question and confront different points of view in a constructive manner? Do I work to resolve differences and come to mutual agreement? Do I support others and show respect for their ideas? Will my conduct cause public embarrassment to someone else? XII. GLOSSARY OF TERMS Attitude - The manner in which one shows one's dispositions, opinions, and feelings Behavior - External appearance or action; manner of behaving; carriage of oneself Civility - Politeness, consideration, courtesy Conduct - The way one acts; personal behavior Courtesy - Politeness connected with kindness Council Policy — Council Conduct 1 . 1 . 1 16 February 6, 2008 Decorum- Suitable; proper; good taste in behavior Manners-A way of acting; a style, method, or form; the way in which thing are done Point of order-An interruption of a meeting to question whether rules or bylaws are being broken, such as the speaker has strayed from the motion currently under consideration Point of personal privilege-A challenge to a speaker to defend or apologize for comments that a fellow Councilmember considers offensive Propriety- Conforming to acceptable standards of behavior Protocol - The courtesies that are established as proper and correct Respect- The act of noticing with attention; holding in esteem; courteous regard Council Policy—Council Conduct 1.1.1 17 February 6, 2008 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AMENDING PROCEDURE FOR APPOINTMENTS TO CITY COMMISSIONS AND BOARDS TO REQUIRE COMMISSIONER TRAINING RESOLVED,by the City Council of the City of Burlingame: WHEREAS,the Council wants to ensure that City commissioners and board members receive training in the City policies and State laws that affect the conduct of commission and board business; and WHEREAS, the City Clerk has developed a commissioners' handbook for conducting such training; and WHEREAS, there is also equivalent training available through the League of California Cities and other government organizations; and WHEREAS, the Council wants this training to occur in the first year after appointment; and WHEREAS, the Council also wants to develop training that chairs of commissions and boards would receive before taking office as chair of a commission or board, NOW,THEREFORE, IT IS RESOLVED AND ORDERED: 1. The Procedures for Appointments to City Commissions and Boards contained in Exhibit A hereto are approved. 2. This Resolution supersedes the provisions of Resolution No. 16-2008. MAYOR I,DORIS MORTENSEN,City Clerk of the City of Burlingame,do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the day of ,2008, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK Attachment B PROCEDURES FOR APPOINTMENTS TO CITY COMMISSIONS AND BOARDS 1. Application Dates. a. The City Manager will report when the term of office of a commissioner or board member will be expiring to the City Council approximately thirty(30)days in advance. The City Manager will also report any board or commission vacancy to the City Council. b. The City Council will then determine what deadlines for applications will apply for each board or commission. Generally, deadlines will be three (3) or more weeks following the Council's determination. The City Council may extend the deadlines as the Council may deem appropriate. 2. Advertisement. The City Clerk will post notice of the vacancies and deadlines at City Hall, the Main Library, and such additional places as the City Clerk determines may be helpful. For unscheduled vacancies, the City Clerk will also post notices as required by Government Code section 54974. 3. Applications. a. A standard application form together with supplemental questions will be provided by the City Manager to persons interested in appointment to a vacant office. b. Incumbent commissioners and board members seeking reappointment, as well as new applicants, will complete the application forms and return them to the City Manager by the designated deadline in order to be considered for appointment. However, a board member or commissioner who has been appointed to fill an unexpired term within the previous twelve(12)months will not be required to complete and file an application. C. Applicants are expected to have attended at least one meeting of the board or commission for which they are seeking appointment. d. Applications will only be accepted for specific vacancies. Persons who have applied for previous vacancies will be kept on an interest list for a period of two (2)years by the City Manager and be mailed notices of pending vacancies during that period. 4. Interviews. a. The City Council will interview all of the applicants, including incumbents, who have submitted applications by the designated deadline. Pursuant to the Brown Act, these interviews will be conducted at an open and public meeting. 3/17/2008 1 b. If an applicant is unable to interview with the Council at the time appointed by the Council because of a personal emergency or other compelling reason, the Council will make an attempt to reschedule the appointment but is not required to do so. The Council may conduct interviews by telephone so long as the requirements of the Brown Act are met. However, a candidate who is unable to be interviewed will be dropped from consideration. C. Normally, the appointments to the vacant positions will not be made immediately following the interviews,but will rather be made at the next meeting of the City Council. 5. Appointments. a. Appointments are made at regular or special meetings of the City Council by open motion and voting. Councilmembers will discuss the applicants before taking a vote. Councilmembers are encouraged to discuss each candidate and to acknowledge the City's appreciation for their application and desire to serve. Ballots will not be used. b. If there is more than one office to fill, or more than two applicants for a board or commission,the Mayor may direct that the voting be conducted on an applicant pool basis as follows: i. The City Clerk is asked to read the name of each candidate with each Councilmember entitled to vote for the number of applicants equal to the number of open positions. ii. Any candidate who receives a unanimous vote of the Councilmembers present is appointed. iii. Then the candidate or candidates with the most votes from a majority of the Councilmembers present are appointed to any remaining vacant positions. However, if two or more candidates are tied with a majority vote and those tied would then exceed the number of vacancies, then the Council will further discuss the candidates and determine whether to take another pool- basis vote or proceed on some other basis, such as motion. In proceeding, the Council may consider any of the candidates who have not yet been appointed. Example: Board has three vacancies, and seven candidates have applied for the vacancies. The Mayor calls for a vote on a pool basis, so each Councihnember can vote for three candidates as the candidates' names are called. 3/17/2008 2 Candidate A receives 5 votes; Candidate B receives 4 votes; Candidate C receives 3 votes; Candidate D receives 3 votes; Candidates E, F, and G receive no votes. Candidate A is appointed(unanimous) Candidate B is appointed(majority without a tie) However, Candidates C and D received the same number of votes even though a majority, and appointing both would exceed the number of vacancies; therefore,the Council would determine whether to appoint C,D, E,F, or G through taking another poll or further discussion and possible motion to fill the last vacancy. c. If the Council is unable to reach the necessary number of appointments for whatever reason,the Council may then proceed to seek additional applicants, continue the appointment process, or take such other action as the Council may deem appropriate. 6. Training. No later than twelve(24)months after appointment, commissioners and board members shall complete commissioner training provided by the City Clerk. A commissioner or board member may fulfill this requirement by attending equivalent training provided by the League of California Cities or other government organization if the training is approved by the City Clerk. In addition, chairs of commissions and boards shall complete such training as the Council may direct before becoming chair.Commissioners and board members shall also complete any training required by Statelaw. Failure to complete the training with in the first 24 months will result in removal from the position unless the Council takes action to extend the term of the commissioner that failed to obtain the required training. 7 . Terms of Office. Commissioners and board members are appointed for only a single term, and there is no expectation of reappointment. Terms of office will comply with the provisions of the Municipal Code, or in the case of the Library Board of Trustees,the California Education Code. 8. Local Appointment List, The City Clerk shall maintain and provide the Local Appointment List as required by Government Code section 54972 and following. 3 WRLINGAME STAFF REPORT a AGENDA 9b ITEM# MTG. DATE 3/17/08 TO: HONORABLE MAYOR AND CITY COUNCIL SUB TTED BY Q DATE: February 25, 2008 AP?ENDMENT FROM: Parks & Recreation Director (558-7307) BY SUBJECT: APPROVAL OF RESOLUTION TO APPROVE A NO. 1 TO AGREEMENT WITH THE BURLINGAME AQUATIC CLUB, INC FOR THE PROVISION OF CERTAIN AQUATIC PROGRAMS AT THE BURLINGAME AQUATIC FACILITY RECOMMENDATION: It is recommended that Council approve Amendment No. 1 to the Agreement with the Burlingame Aquatics Club, Inc for the provision of certain aquatics programs at the Burlingame Aquatic Facility. BACKGROUND: In March, 2005, the City Council approved an Agreement with the Burlingame Aquatic Club, Inc. (Club) for the operation of certain aquatics programs at the Burlingame Aquatic Center. Programs under the purview of the Club include competitive swim and water polo teams. This Agreement, combined with the City's wide array of non-competitive aquatics programs(swim lessons, exercise classes, lap swim, recreation swim, etc.),has provided the community with a full complement of quality aquatics programs at the Aquatics Center. Changes in this Amendment from the original Agreement include: • The term of the Agreement shall be extended from April 1, 2008 to March 31, 2011. • At least one certified lifeguard or certified coach shall be on deck at all times during any Club activity with the sole responsibility of lifeguarding the pool. • In the event of conditions which could threaten the safety of employees, members or the public (such as lightning),the City can close the facility by immediately notifying the Club of the conditions and anticipated actions. • The Burlingame Aquatic Center Policies and Procedures manual can be updated and agreed upon by representatives of the City, Club and District without causing need to reopen the Agreement. BUDGET IMPACT: No significant budget impact will be realized from the current Agreement. The Amendment calls for the Club to pay the City $37,000 during the first year of the term of this Amendment, which is approximately 3% more than the payment to the City over the past year. This amount will be multiplied by the Bay Area's CPI in subsequent years. ATTACHMENTS: A. Resolution approving Amendment for conducting aquatics programs B. Amendment No. 1 to the Agreement with the Burlingame Aquatics Club, Inc for the provision of certain aquatics programs at the Burlingame Aquatic Facility Attachment"A" RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING AMENDMENT NO. 1 TO THE AGREEMENT WITH THE BURLINGAME AQUATICS CLUB, INC_FOR THE PROVISION OF CERTAIN AQUATICS PROGRAMS AT THE BURLINGAME AQUATIC FACILITY RESOLVED,by the Council of the City of Burlingame, California: WHEREAS,in 2001,the City entered into an agreement with the Burlingame Aquatic Club to conduct programs at the Burlingame Aquatic Center, and WHEREAS, a revised agreement was approved in 2003; and WHEREAS,the Burlingame Aquatic Club,Inc. has been successful in generating interest in aquatics programs and providing learning,training, and competitive opportunities for Burlingame citizens; and WHEREAS,Amendment No. 1 would continue to provide those specified services under revised terms and be in the public interest, NOW,THEREFORE,BE IT RESOLVED: The City Council of the City of Burlingame approves Amendment No. 1 to the Agreement with the Burlingame Aquatics Club, Inc for the provision of certain aquatics program at the Burlingame aquatic facility. MAYOR I,DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the day of, , and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK Attachment`B" AMENDMENT NO. 1 TO AGREEMENT WITH THE BURLINGAME AQUATIC CLUB, INC FOR THE PROVISION OF CERTAIN AQUATIC PROGRAMS AT THE BURLINGAME AQUATIC FACILITY THIS AMENDMENT NO. 1, made and entered into this day of ,2008, by and between the CITY OF BURLINGAME, a municipal corporation [hereinafter"Burlingame"], and THE BURLINGAME AQUATIC CLUB, INC., a California non-profit, public benefit corporation(hereinafter"Club"), amends the Agreement between the parties dated March 21, 2005 [hereinafter collectively "Agreement"]. RECITALS WHEREAS, Burlingame and Club desire to amend and extend the Agreement to allow Club to continue the current offering of aquatic programs at the Burlingame Aquatic Center; and NOW, THEREFORE,IT IS AGREED AS FOLLOWS: 1. Extension of Term of Agreement. The term of the Agreement shall be extended from April 1, 2008 to March 31, 2011. 2. Section 5.3 (Lifeguard, Coaches, and Certifications) is clarified to read as follows: At least one certified lifeguard shall be on deck at all times during any Club Swim Activity or other aquatic meet,aquatic event, or other aquatic activity conducted by the Club at the Aquatic Facility. In addition, Club shall adhere to all current standards by USA Water Polo, Inc.; United States Masters Swimming, Inc. and United States Swimming with regard to coaching requirements, supervisory requirements, and staff to participant ratio as they directly relate to the specific programs in the water at any given time. All swim coaches and water polo coaches shall have at a minimum, successfully completed the ARC Swim Coaches Safety Training. A copy of each coach and lifeguard certification shall be on file with the Club and be subject to inspection pursuant to Section 20 below. 3. Section 7.3 (Emergency Suspension of Service) of the Agreement is amended to read as follows: In the event of conditions which could threaten the safety of employees, members or the public, services shall immediately be suspended. This may be caused by either the Club suspending services and notifying the City immediately of the conditions or by the City closing the facility and immediately notifying the Club of the conditions and anticipated actions. 4. Section 7.6 (Use of Premises) of the Agreement is amended to read as follows: All use of Premises by Club shall be in accordance with the Burlingame Aquatic Center Policies and Procedures manual most recently signed by representatives of the City,the Club and the District. (The current version of the Policies and Procedures Manual is attached to this Agreement as Exhibit B for reference.) However, in instances where this manual conflicts with the explicitly stated provisions of this Agreement,this Agreement shall supersede the manual. 5. Section 9.4.6. (Insurer's Rating)of the Agreement is amended to read as follows: 9.4.6 Insurer's Rating. Insurance is to be placed with insurers authorized to do business in the State of California and with a current A.M. Best's rating of no less than A-:VII. 6. Section 14. (Compensation) of the Agreement is amended to read as follows: 14. Compensation Club shall compensate the City as follows: The compensation for each year during the term of this Agreement shall be established on April 1 of each year by multiplying$37,000 by a fraction, the numerator of which is the Index as defined below, published for the month of December immediately prior to that April 1, and the denominator of which is the Index published for December, 2006. "Index" means the Consumer Price Index- All Urban Consumers (CPI-U),All Items, for San Francisco-Oakland-San Jose, CA(1982-84=100)published by the U.S. Department of Labor, Bureau of Labor Statistics. Should the Index no longer be published, the parties shall select a comparable index that the parties determine measures the increase and decrease in the cost of living in the San Francisco-Oakland-San Jose area. 14.1. Quarterly Payments. In payment for this Agreement, Club agrees to pay City as follows: Rental Period Payment Percentage Payment Date April-June 20% June 30' July-September 40% September 30f October-December 20% December 31St January-March 20% March 31St 14.2 Early Termination. Should this Agreement be terminated pursuant to Section 16 or 17 below before the end of a complete Agreement year, Club shall pay City the full amount due for the Agreement year pursuant to this Section 14. 7. Section 25.(Notices)of the Agreement is amended to read For Club as follows: Terry Horn,President The Burlingame Aquatic Club Inc. 405 Primrose Road,#300 Burlingame,CA 94010 8. Except as expressly amended by this Amendment No. 1,all other terms and conditions contained in the Agreement shall remain in full force and effect. IN WITNESS WHEREOF,the parties have executed this Amendment No.1 on the day and year first above written. CITY OF BURLINGAME THE BURLINGAME AQUATIC CLUB,INC By By City Manager President Attest: By City Clerk Approved as to form: By City Attorney Agenda Item # 9c Meeting BURLINGAME STAFF REPORT Date: March 17, 2008 " 7 SUBMITTED B - APPROVED BY TO: HONORABLE MAYOR AND CITY COUNCIL DATE: March 3, 2008 FROM: PUBLIC WORKS SUBJECT: RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT WITH NOLTE AND ASSOCIATES FOR THE DESIGN OF THE INFLUENT STORMWATER RETENTION BASIN AT THE WASTEWATER TREATMENT PLANT (WWTP), CITY PROJECT NO. 81260 RECOMMENDATION: It is recommended that Council approve the attached resolution for a professional services agreement with Nolte and Associates in the amount of $398, 123 to perform engineering design of the influent stormwater retention basin at the WWTP. BACKGROUND: The Burlingame WWTP processes and treats wastewater generated from within the City, as well as from certain portions of Hillsborough and Burlingame Hills in the unincorporated area of San Mateo County. The processed and treated wastewater is pumped to South San Francisco where it is de-chlorinated before its final discharge into San Francisco Bay. The WWTP's main outfall line has a maximum capacity of 16 million gallons per day. Occasionally, during heavy rain events, peak flow rates entering the WWTP are greater than the capacity of the main outfall line, resulting in use of the facility's "Near Shore" outfall to handle the excess flow. The flow discharged through the Near Shore outfall is fully treated wastewater. Prior to March 2002, the Regional Water Quality Control Board (RWQCB) recognized and permitted the use of the Near Shore outfall during extreme wet weather events. Since 2002, the permit does not include the use of this outfall. However, the RWQCB has been aware of its use during extreme wet weather events to protect public health and safety and to avoid spilling of raw sewage in public and private properties. In 2003, a preliminary study explored options to address the Near Shore outfall discharges. The study recommended the construction of a 660 million gallon (MG) capacity retention basin as the preferred option to store excess flow and reduce the use of Near Shore outfall. The new RWQCB permit, issued on January 30, 2008, requires that the City build a retention basin of at least 660 MG capacity prior to September 2011 . S:\A Public Works DirectoryWuthor, By Name\Murtuza\Staff Report - retention basin.doc DISCUSSION: Staff issued a Request for Proposals for design of the retention basin in December 2007. On February 7, 2008 staff interviewed two firms that submitted proposals. Nolte and Associates was selected as the most qualified firm based on their understanding of the project and overall experience on similar projects. Nolte and Associates has a history of successfully delivering City projects in the past. Staff has negotiated a professional services fee in the amount of $398,123 for the following scope of work: 1) Analysis of rainfall/overflow recurrence interval 2) Geotechnical engineering 3) Development of retention basin design alternatives 4) Establishment of project design criteria 5) Preparation of plans,specifications and bid documents 6) Environmental permitting 7) Preparation of State Revolving Fund program documents 8) Bidding services The $398,000 fee represents approximately 10.5% of the estimated $3,800,000 construction cost. This design fee is within the normal industry range of 10%to 15% and is reasonable given the scope and complexity of the project including conformance with requirements for State Revolving Fund program. BUDGET IMPACT: There are sufficient funds available in the FY 2007-08 sewer enterprise capital improvement program for the design of the retention basin. Staff will seek a loan from the State Revolving Fund program to fund all or a portion of the construction costs. If staff is not successful in obtaining the loan in a timely manner, staff will return to Council for approval to fund the project construction from sewer enterprise funds. EXHIBITS: Resolution, Professional Services Agreement,Site Map C: City Clerk,City Attorney SA Public Works Directory\Author,By NameWlurtuza\Staff Report-retention basin.doc RESOLUTION NO. AUTHORIZING EXECUTION OF AGREEMENT FOR PROFESSIONAL SERVICES WITH NOLTE ASSOCIATES FOR THE DESIGN OF THE INFLUENT STORMWATER RETENTION BASIN AT THE WASTEWATER TREATMENT PLANT (WWTP), CITY PROJECT NO. 81260 RESOLVED, by the CITY COUNCIL of the City of Burlingame, California and this Council does hereby FIND, ORDER and DETERMINE AS FOLLOWS: 1 . The public interest and convenience require execution of the agreement cited in the title above. 2. The City Manager be, and he is hereby, authorized to sign said agreement for and on behalf of the City of Burlingame. 3. The City Clerk is hereby ordered and instructed to attest such signature. Mayor I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the day of , 2008, and was adopted thereafter by the following vote. AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk SAA Public Works Directory\Author, By NameUoanne Louie\REOLUTIONAGREEMENT.WPD AGREEMENT FOR PROFESSIONAL ENGINEERING DESIGN CONSULTANT SERVICES FOR THE INFLUENT STORM WATER RETENTION BASIN AT THE CITY OF BURLINGAME WASTEWATER TREATMENT PLANT, CITY PROJECT NO.81260 THIS AGREEMENT is entered into this day of 2008,by and between the City of Burlingame,State of California,herein called the "City",and NOLTE ASSOCIATES,INC,engaged in providing ENGINEERING DESIGN consulting services herein called the"Consultant". RECITALS A. The City is considering undertaking activities to design the influent storm water retention basin at the city of Burlingame wastewater treatment plant. B. The City desires to engage an engineering Consultant to provide consulting services in conjunction with providing an engineering design for the influent storm water retention basin at the city of Burlingame wastewater treatment plant,because of Consultant's experience and qualifications to perform the desired work. C. The Consultant represents and affirms that it is qualified and willing to perform the desired work pursuant to this Agreement. AGREEMENTS NOW,THEREFORE,THE PARTIES HERETO AGREE AS FOLLOWS: 1. Scope of Services. The Consultant shall provide the following services listed with the attached Exhibit A. 2. Time of Performance. The services of the Consultant are to commence upon the execution of this Agreement with completion of the program by February 2009. 3. Compliance with Laws. The Consultant shall comply with all applicable laws, codes,ordinances,and regulations of governing federal,state and local laws. Consultant represents and warrants to City that it has all licenses,permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall,at its sole cost and expense,keep in effect or obtain at all times during the term of this Agreement any licenses,permits,and approvals Page 1 of 8 s:\a public works directory\projects\81260\81260nolteagreementmar08.doc which are legally required for Consultant to practice its profession. Consultant shall maintain a City of Burlingame business license. 4. Sole Responsibility. Consultant shall be responsible for employing or engaging all persons necessary to perform the services under this Agreement. 5. Information/Report Handling. All documents furnished to Consultant by the City and all reports and supportive data prepared by the Consultant under this Agreement are the City's property and shall be delivered to the City upon the completion of Consultant's services or at the City's written request. All reports, information, data, and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential until released by the City to the public, and the Consultant shall not make any of the these documents or information available to any individual or organization not employed by the Consultant or the City without the written consent of the City before such release. The City acknowledges that the reports to be prepared by the Consultant pursuant to this Agreement are for the purpose of evaluating a defined project, and City's use of the information contained in the reports prepared by the Consultant in connection with other projects shall be solely at City's risk, unless Consultant expressly consents to such use in writing. City further agrees that it will not appropriate any methodology or technique of Consultant which is and has been confirmed in writing by Consultant to be a trade secret of Consultant. 6. Compensation. Compensation for Consultant's professional services shall not exceed $398,123.00; and payment shall be based upon City approval of each task. Billing shall be accompanied by a detailed explanation of the work performed by whom, at what rate, and on what date. The submittal shall include the following: A. A narrative progress report of specific accomplishments during the billing period, problems encountered or anticipated, plans for resolving problems, accomplishments scheduled during the next billing period, and results of any significant activities. B. A cost report for each task showing: (i) Current period and cumulative expenditures to date; (ii) Estimated cost at completion; (iii) Estimate date of completion; (iv) Approved contract amount and task budgeting; and (v) Comparison of task budgeting with the estimated costs to show any variations. Page 2 of 8 s'.\a public works directory\projects\81260\81260nolleagreementmarO8.doc Also, plans, specifications, documents or other pertinent materials shall be submitted for City review, even if only in partial or draft form. 7. Availability of Records. Consultant shall maintain the records supporting this billing for not less than three (3) years following completion of the work under this Agreement. Consultant shall make these records available to authorized personnel of the City at the Consultant's offices during business hours upon written request of the City. 8. Project Manager. The Project Manager for the Consultant for the work under this Agreement shall be George Otte, Project Manager. 9. Assignability and Subcontracting. The services to be performed under this Agreement are unique and personal to the Consultant. No portion of these services shall be assigned or subcontracted without the written consent of the City. 10. Notices. Any notice required to be given shall be deemed to be duly and properly given if mailed postage prepaid, and addressed to: To City: Syed Murtuza City of Burlingame 501 Primrose Road Burlingame, Ca. 94010 To Consultant: G. Otte, Project Manager Nolte Associates, Inc. 1731 North First Street, Suite A San Jose, Ca. 95112 or personally delivered to Consultant to such address or such other address as Consultant designates in writing to City. 11. Independent Contractor. It is understood that the Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and not an agent or employee of the City. As an independent contractor he/she shall not obtain any rights to retirement benefits or other benefits which accrue to City employee(s). With prior written consent, the Consultant may perform some obligations under this Agreement by subcontracting, but may not delegate ultimate responsibility for performance or assign or transfer interests under this Agreement. Page 3 of 8 s9a public works directory\projects\81260\81260nolteagreementmat08.doc Consultant agrees to testify in any litigation brought regarding the subject of the work to be performed under this Agreement. Consultant shall be compensated for its costs and expenses in preparing for,traveling to,and testifying in such matters at its then current hourly rates of compensation, unless such litigation is brought by Consultant or is based on allegations of Consultant's negligent performance or wrongdoing. 12. Conflict of Interest. Consultant understands that its professional responsibilities is solely to the City. The Consultant has and shall not obtain any holding or interest within the City of Burlingame. Consultant has no business holdings or agreements with any individual member of the Staff or management of the City or its representatives nor shall it enter into any such holdings or agreements. In addition,Consultant warrants that it does not presently and shall not acquire any direct or indirect interest adverse to those of the City in the subject of this Agreement,and it shall immediately disassociate itself from such an interest should it discover it has done so and shall,at the City's sole discretion,divest itself of such interest. Consultant shall not knowingly and shall take reasonable steps to ensure that it does not employ a person having such an interest in this performance of this Agreement. If after employment of a person,Consultant discovers it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement,Consultant shall promptly notify City of this employment relationship,and shall,at the City's sole discretion,sever any such employment relationship. 13. Equal Employment Opportunity. Consultant warrants that it is an equal opportunity employer and shall comply with applicable regulations governing equal employment opportunity. Neither Consultant nor its subcontractors do and neither shall discriminate against persons employed or seeking employment with them on the basis of age,sex,color,race,marital status,sexual orientation, ancestry,physical or mental disability,national origin, religion,or medical condition, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment&Housing Act. 14. Insurance. A. Minimum Scope of Insurance: i. Consultant agrees to have and maintain,for the duration of the contract,General Liability insurance policies insuring him/her and his/her firm to an amount not less than: two million dollars ($2,000,000)aggregate,one million dollars($1,000,000)combined single limit per occurrence and for bodily injury,personal injury and property damage in a form at least as broad as ISO"Occurrence" Form CG 0001. Page 4 of 8 sAa public works directory\projects\81260\81260nolteagreementmat08.doc ii. Consultant agrees to have and maintain for the duration of the contract, an Automobile Liability insurance policy ensuring him/her and his/her staff to an amount not less than one million dollars ($1,000,000) combined single limit per accident for bodily injury and property damage. iii. Consultant agrees to have and maintain, for the duration of the contract, professional liability insurance in amounts not less than two million dollars ($2,000,000) sufficient to insure Consultant for professional errors or omissions in the performance of the particular scope of work under this agreement. iv. Any deductibles or self-insured retentions exceeding $10,000 must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses. B. General and Automobile Liability Policies: i. The City, its officers, officials, employees and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of Consultant, premises owned or used by the Consultant. The endorsement providing this additional insured coverage shall be equal to or broader than ISO Form CG 20 10 11 85 and must cover joint negligence, completed operations, and the acts of subcontractors. This requirement does not apply to the professional liability insurance required for professional errors and omissions. ii. The Consultant's insurance coverage shall be endorsed to be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurances maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. iii. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. Page 5 of 8 sia public works directory\projects\81260\81260nolteagreementmatO8.doc iv. The Consultant's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability. C. In addition to these policies, Consultant shall have and maintain Workers' Compensation insurance as required by California law. Further, Consultant shall ensure that all subcontractors employed by Consultant provide the required Workers' Compensation insurance for their respective employees. D. All Coverages: Each insurance policy or certificate required in this item shall be endorsed to state that coverage shall not be canceled except after thirty (30) days' prior written notice by mail, has been given to the City. Current certification of such insurance shall be kept on file at all times during the term of this agreement with the City Clerk. E. Acceptability of Insurers. Insurance is to be placed with insurers with a Best's rating of no less than A-:VII and authorized to do business in the State of California. F. Verification of Coverage. Upon execution of this Agreement, Contractor shall furnish the City with certificates of insurance and with original endorsements effecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on forms approved by the City. All certificates and endorsements are to be received and approved by the City before any work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 15. Indemnification. To the fullest extent permitted by law, he Consultant shall save, keep and hold harmless indemnify and defend the City, its officers, agent, employees and volunteers from all damages, liabilities, penalties, costs, or expenses in law or equity, including but not limited to attorneys' fees, that may at any time arise out of, pertain to, or relate to the negligence, recklessness or willful misconduct of the Consultant, or any of the Consultant's officers, employees, or agents or any subconsultant. This provision shall not apply if the damage or injury is caused by the sole negligence or willful misconduct of the City, its officers, agents, employees, or volunteers. 16. Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder, nor does waiver of a breach or default under this Agreement Page 6 of 8 s:\a public works directory\projects\81260\81260nolteagreementmar08.doc constitute a continuing waiver of a subsequent breach of the same or any other provision of this Agreement. 17. Governing Law. This Agreement, regardless of where executed, shall be governed by and construed to the laws of the State of California. Venue for any action regarding this Agreement shall be in the Superior Court of the County of San Mateo or Santa Clara. 18. Termination of Agreement. The City and the Consultant shall have the right to terminate this agreement with or without cause by giving not less than fifteen (15) days written notice of termination. In the event of termination, the Consultant shall deliver to the City all plans, files, documents, reports, performed to date by the Consultant. In the event of such termination, City shall pay Consultant an amount that bears the same ratio to the maximum contract price as the work delivered to the City bears to completed services contemplated under this Agreement, unless such termination is made for cause, in which event, compensation, if any, shall be adjusted in light of the particular facts and circumstances involved in such termination. 19. Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed by the City and the Consultant. 20. Disputes. In any dispute over any aspect of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, as well as costs not to exceed $7,500 in total. 21. Entire Agreement. This Agreement constitutes the complete and exclusive statement of the Agreement between the City and Consultant. No terms, conditions, understandings or agreements purporting to modify or vary this Agreement, unless hereafter made in writing and signed by the party to be bound, shall be binding on either party. 22. Force Majeure. Any delay in the performance by either Party hereto of its obligations hereunder shall be excused when such delay in performance is due to any cause or event of any nature whatsoever beyond the reasonable control of such Party, including, without limitation, any act of God; any fire, flood, or weather condition, any computer virus, worm, denial of service attack' any earthquake, any act of a public enemy, war, insurrection, riot, explosion or strike; provided, that written notice thereof must be given by such Party to the other Party within ten (10) days after occurrence of such cause or event. Page 7 of 8 s:\a public works directory\projects\81260\81260nolteagreementmarO8.doc IN WITNESS WHEREOF, the City and Consultant have executed this Agreement as of the date indicated on page one (1 ). City of Burlingame By Jim Nantell Nolte Associates Inc. City Manager Print Name Title ATTEST: Approved as to form: City Clerk - Doris J. Mortensen City Attorney- Larry Anderson Page 8 of 8 s:\a public works directory\projects\81260\81260nolteagreementmar08.doc Exhibit A 1 of 21 EXHIBIT A INFLUENT STORM WATER RETENTION BASIN AT THE CITY OF BURLINGAME WASTEWATER TREATMENT PLANT SCOPE OF SERVICES MARCH 2008 The existing wastewater treatment facility serves the City of Burlingame and portions of the City of Hillsborough. The facility is sufficiently sized to handle dry weather flows from these communities. However, wet weather flows are sometimes much greater than dry weather flows. The treatment plant's effluent rate is limited to 16 million gallons per day(mgd) based on a hydraulic analyses of the outfall. Construction of an influent storm water retention basin is necessary to reduce the occurrence of effluent flows greater than 16 mgd and to limit the use of the near shore outfall. A retention basin volume ranging from 0.6 to 25 MG will greatly reduce the use of the near shore outfall. A scope of services outlining the tasks required to design an influent storm water retention basin is described below. Task 1 - Project Management A successful project begins with effective project management—communication is key. Communication will occur verbally, electronically, and in writing. Verbal communication will occur through face-to-face progress meetings, technical workshops, and over-the-shoulder review sessions. Meetings with the City of Burlingame (City) and Veolia will be organized with a concise agenda developed in advance with the City's project manager. To facilitate meeting documentation, a project administrator will participate and then prepare meeting minutes. These minutes will be circulated for subsequent review by the City and Consultant staff. 1.1 Project Startup Upon notice to proceed, a project kickoff and client expectations meeting will be held to acquaint all project participants with the project scope, approach, goals, and schedule. Discussion items to be addressed will include a review of the significant engineering issues associated with the project, a description and clarification of the approach required to respond to these issues, a delineation of existing data available for the project as well as required new data, and a verification of project milestone dates. A project startup memorandum documenting the kickoff meeting will be distributed to all participants. The project startup memorandum will contain, at a minimum: • Project Description • Summary of Scope of Services • Project Schedule/Milestone Events • Step by Step Approach to Engage Stakeholders and Vet Issues • Discussion of the intended approach • Recommended lines of communication • Ground rules regarding contacts with stakeholders other than City Scope of Services—City of Burlingame 1 BDNCVWAT March 2008 N:\_Bdjobs\BD_Burlingame(City ofl\Detention_WTKscope 20080305.doc Exhibit A 2 of 21 • Review of Significant Engineering Issues • Project Contacts (including names, addresses, telephone/fax numbers, e-mail addresses, and responsibilities) • Budget/Job Cost Accounting The project startup memorandum will be submitted to the City within one week following the kickoff meeting. 1.2 Project Status Meetings Input and feedback from key project stakeholders are critical for building consensus. Brain- storming sessions or workshops will be used to solicit input. Design review meetings will be held with City staff and Veolia's operators following significant deliverables. A key topic at the early project status meetings will be the projected overflow size versus the cost of various retention basin alternatives. Agenda items at the review meetings will include the status of design elements, unresolved project issues, key milestone events, upcoming schedule, and budget status. Meeting minutes will be prepared by the Consultant and will be submitted to the City within three days. Comments will be solicited from stakeholders and decisions reached will be affirmed. This affirmation process is intended to resolve differences between stakeholders and build consensus. These decisions will become the framework of a decision log that will be maintained throughout the project. This will minimize the likelihood of reversing direction and rework. In addition, the Consultant will prepare and submit documentation describing the resolution of all City review comments. The attendance at meetings for all tasks (except Task 7 and Task 9) is defined by role as follows: Project Manager 7 meetings Project Engineer 7 meetings Process Engineer 3 meetings Structural Engineer 3 meetings Project Administrator 2 meetings 1.3 Schedule The Consultant will maintain a project schedule and provide updates on that schedule to the City staff at project status meetings. Any changes to the project will be incorporated into the schedule. 1.4 Quality Assurance/Quality Control (QA/QC) Program The Consultant has a longstanding commitment to the formalized process of Quality Control (doing it right the first time) and Quality Assurance (checking to make sure it was done right). The Consultant will adhere to the process in which the initial design is prepared, then internally checked, backchecked, corrected, and verified prior to making the initial design submittal. The Consultant then receives, discuss, and implement comments from the City, making sure that we fully understand the intent behind the client's comments. Our designers then conduct an internal Scope of Services—City of Burlingame 2 BDNCVWAT March 2008 NA_Bdjobs\BD_Bur ingame(City of)\Detention_WTP\scope 20080305.doc Exhibit A 3 of 21 check, backcheck, correction, and verification that the client comments were incorporated or addressed. This process is all tracked by signing off on our check print stamp placed on each drawing. 1.5 Constructibility Review Separate from the Quality Assurance/Quality Control reviews, the Consultant will conduct an internal constructibility review on the overall plans to ensure the design is well coordinated and economical to construct. The Consultant will provide insight on key constructability issues. ✓ Task 1 -Deliverables 1. Project startup memorandum 2. Meeting agenda and minutes for 10 meetings 3. Revised schedule Task 2 - Assess Overflow Reoccurrence Intervals The Consultant will assess the overflow reoccurrence internals for both the primary bypass and the use of the near shore bypass. Wastewater Treatment Facility (WWTF) discharge data from 1998 until the present will be analyzed. Effort will be expended to correlate the discharge data with rainfall data from the WWTF and from the San Francisco Airport (SFO) rain gauges. Daily rain events from the last 11 years at the WWTF and at SFO have be correlated with 50 years of records from SFO to determine if recent years are representative. Preliminary analysis indicates that the last 11 years of data should provide a reasonable basis for design when looking only at weather impacts on peak flows. However, weather is not the only factor in sizing the retention basin. Other factors to consider include: • Intense rain events that may occur either during the plant low flow hours or during peak flow hours • Aeration Basin B was modified in the summer of 2000 to be quickly drained and filled before and after rain events. • The City has implemented an aggressive program to maintain and repair the collection system. These items will be factored into fitting the historic data into a meaningful statistical relationship linking retention basin size and reoccurrence of near shore discharge use. The Consultant will review hourly or finer rainfall and outfall flow rates where available. The plant's diurnal flow patterns will also be evaluated to more accurately define the retention needs. All of this information will be used to create a statistical model that will indicate a percent exceedence for the proposed retention volume. With this relationship, we will be able to both optimize and document the recommended performance of retention basin size. This is a benefit to the City because it provides a means for making an informed decision and solid documentation for selecting the most cost effective relationship between storage versus flow through the plant. A brainstorming session with the City and Veolia will be held to present the initial results of the overflow analysis. The purpose of this session is to develop consensus on the methodology and refine the assumptions to be used for design. Based on feedback from the City and Veolia, a Scope of Services—City of Burlingame 3 BDNCVWAT March 2008 N:LBdjobs\BD_Burlingame(City oB\Detention_WTP\scope 20080305.doc Exhibit A 4 of 21 technical memorandum summarizing estimated future overflow reoccurrence intervals will be prepared. ✓ Task 2—Deliverable 1. Technical memorandum summarizing anticipated or estimated future overflow reoccurrence intervals (5 copies) Task 3 -Develop Innovative Basin Alternatives After discussion with the City and plant staff, the Consultant will expand on the four alternatives previously considered in the 2003 "NPDES Peak Management Study" and will develop three basin alternatives. The three alternatives may include: • Onsite L-shaped retention basin (1.1 MG) • Onsite heavy counterfort structure (2.5 MG) The onsite L-shaped retention basin alternative makes greater use of the space available in the southeast corner of the WWTF. To achieve a maximum volume of 1.1 MG, small counterforts (internal braces) will be required to achieve a height of 22 feet. The onsite heavy counterfort structure alternative establishes an upper bound for cost and requires coordinated construction activities with plant staff. Specifically, the influent line would have to be relocated and/or encased under a basin along the southerly property line. If the influent line was protected/relocated, a footprint of 220 feet by 40 feet could be achieved. With heavy counter- forts and internal beams, a tank height of 40 feet can be achieved. Costs associated with such a heavy structure would be compared against the potential liabilities of using the near shore outfall. For all alternatives, items to be considered in the evaluation will include: • Maximize space/volume available • Dewatering • Excavation and pile driving • Locating structures at grade or partially buried • Gravity draining versus mechanical dewatering of the retention basin • Primary effluent pump#5 and#6 upsizing • Retention basin dewatering pump station • Header and yard piping modifications • Programmable logic controller and system integration changes • Site and operator safety • Visual impact environmental concerns • O&M impacts (confined space concerns) A brainstorming session with the City and Veolia will be held to present the initial results of the retention basin alternatives analysis. Based on feedback from the City and Veolia, a technical Scope of Services—City of Burlingame 4 BDNCVWAT March 2008 NA_Bdjobs\BD_Burlingame(City of)\Detention_WTP\scope 20080305.doc Exhibit A 5 of 21 memorandum summarizing the retention basin alternatives will be prepared with a specific project recommendation. ✓ Task 3—Deliverable 1. Technical memorandum summarizing retention basin alternatives (5 copies) Task 4- Summarize Project Design Criteria Prior to initiating final design drawings, a summary of design criteria and preliminary design for civil, structural, mechanical, and electrical disciplines will be incorporated into a draft design criteria memorandum and submitted to the City. Included in the design criteria memorandum will be several preliminary structural and mechanical plan and profile drawings. The drawings are intended to convey the plan and elevation impact of the basin on the site and the elements necessary to operate the basin. A design criteria review meeting will be held with City staff and Veolia to obtain input. The final design criteria report will be signed by the City, Veolia, and Consultant project manager. This report is intended to provide the basis for the Project Report required by the State Revolving Fund loan application. ✓ Task 4—Deliverable 1. Draft and Final Design Criteria Report Task 5—Prepare Construction Documents Based on the approved project recommendation and feedback on the design criteria, construction documents for the retention basin will be prepared. Development of plans and specifications will be an interactive process with City and Veolia staff to ensure that specific expectations are realized and that the construction improvements are easily maintainable and operator-friendly. 5.1 Hydraulic Profile Hydraulic profile elevations are used to establish structural elevations, primary effluent pumping station requirements, piping, and inlet/outlet details. During preparation of the final hydraulic profile, consideration will be given to flow distribution between the primary basins, retention basin, and aeration basins, while addressing the aeration basin bypass and routing to the chlorine contact tanks. 5.2 Prepare Construction Drawings Working construction drawings will be prepared for the proposed expansion project using 22-inch by 34-inch size sheets. Drawings will encompass General, Civil, Structural, Mechanical, and Electrical disciplines. For scoping purposes, it is assumed the scale and footprint of the project is based on the L-shaped retention basin shown in the proposal of January 31, 2008. Scope of Services—City of Burlingame 5 BDNCVWAT March 2008 NA_Bdjobs\BD_Burhngame(City of)\Detention_WTP�scope 20080305.doc Exhibit A 6 of 21 Design responsibility will include: • Plan for the safe removal of the existing water filtration system • Evaluate the conveyance system of excessive primary effluent flow to the retention basin • PLC controls/programs will match PLC systems and programs currently in place • Visual monitoring systems tied to the headworks PLC system • High level alarm condition in the retention basin tied to the PLC system • Design wash water system utilizing treatment plant#3 and/or#1 water systems for cleaning of retention basin • Design access systems for entry into retention basin that include fail arrest and confined space entry and confined space rescue utilizing the treatment plant's existing equipment • Design retention basin dewatering systems with mechanical and gravity options • Design retention basin lighting systems • Design odor control systems utilizing chemical neutralizing agents and delivery system Construction drawings will be submitted for review at the 60%, and 100% design levels. A tentative list of drawings is as follows: General G1.1 Cover Sheet, Drawing Index, Location and Vicinity Map G1.2 Abbreviations, Piping System Designations, and Standard Symbols G1.3 Hydraulic Profile and Design Criteria Civil CLI Standard Sections and Details C1.2 Site Hardscape, Grading, &Drainage Plan (1 in = 20 ft) C 1.3 Site Piping Plan (1 in= 20 ft) CIA Piping Connection Details C 1.5 Demolition Plan and Details Structural S1.1 Standard Structural Notes S 1.2 Standard Structural Details - 1 S 1.3 Standard Structural Details - 2 SIA Stair Layout S1.5 Stair Details S 1.6 Handrail Details S1.7 Basin Foundation Plan S1.8 Basin Top Deck Plan S1.9 Basin Sections -1 S 1.10 Basin Sections -2 S1.11 Basin Details - 1 S 1.12 Basin Details - 2 S1.13 Basin Details - 3 Scope of Services—City of Burlingame 6 BDNCVWAT March 2008 N:LBdjobs\BD_Burlingame(City of)\Detention_WTP\scope 20080305.doc Exhibit A 7 of 21 Mechanical MLI Equipment Numbering and Equipment Prefixes M1.2 Standard Piping Details and Standard Mechanical Details M 1.3 Basin Piping M 1.4 Basin Washdown Station Details M 1.5 Primary Effluent Pumps #4,#5,#6 Modifications - Plan M1.6 Primary Effluent Pumps #4,#5,#6 Modifications - Sections Electrical ELI Electrical Legend and Abbreviations E1.2 Electrical Site Plan E1.3 Electrical Plan (Detail Area) E 1.4 Electrical Plan (Detail Area) E1.5 MCC One-Line and Elevation Views E1.6 Cable/Conduit Schedule and Panel/Lighting Schedules E 1.7 Instrumentation Loop Diagrams E1.8 PLC Control Logic Diagram E1.9 PLC Details/Schematics and Communication Diagram E1.10 Existing Systems Demolition, Refurbishment, and Reuse E1.11 Control Panel Elevation Details E1.12 Control Schematics 5.3 Field Survey and Aerial Mapping The Consultant will prepare a base map for the project design. The extent of mapping coverage will encompass roughly a rectangular area from the edge of the aeration basins to the fence around the headworks area. The fence lines will be surveyed. The map will be prepared at 20 scale using aerial photographic mapping methods. A rectified black and white aerial photograph will also be provided to the City. Ground surface topography will be defined by spot elevations. Supplemental field surveying will be used to confirm locations and depths of components (e.g. valves and storm drain inlets) that are accessible from the surface and relevant to the project. No potholing of utilities is anticipated. 5.4 Development of Technical Specifications Technical specifications will be prepared in Construction Specification Institute (CSI) format. Technical specifications will be submitted in conjunction with 60%, 100%, and final design plans. A preliminary list of specifications is as follows: Division 1 - General Requirements Section 01010 Location and Summary of Work Section 01015 Contract Time Section 01020 Work Sequence Section 01045 Modifications to Existing Structures, Piping, and Equipment Section 01050 Field Engineering Section 01060 Safety and Health Scope of Services—City of Burlingame 7 BDNCVWAT March 2008 N:\_Bdjobs\BD_Burlingame(City ot)\Detention_WTP\scope 20080305.doc Exhibit A 8 of 21 Section 01200 Project Meetings Section 01300 Submittals Section 01310 Contractor's Construction Schedule Section 01590 Construction Manager's Office Trailer Section 01620 Protection of Materials and Equipment Section 01640 Suppliers/Manufacturer's Services During Construction, Commissioning, and Training of City's Personnel Section 01660 Installation, Testing, and Commissioning Section 01700 Contract Closeout Section 01730 Operating and Maintenance Information Division 2 - Site Work Section 02100 Site Preparation Section 02140 Dewatering Section 02160 Excavation Support Systems Section 02200 Earthwork Section 02210 Excavation, Backfilling, and Compaction for Utilities Section 02220 Excavation, Backfilling, and Compaction for Structures Section 02451 Precast Concrete Piles Section 02510 Asphalt Concrete Paving Section 02720 Aggregate Base Division 3 - Concrete Section 03100 Concrete Formwork Section 03200 Concrete Reinforcement Section 03250 Concrete Accessories Section 03300 Cast in Place Concrete Section 03600 Grout Division 5 - Metals Section 05031 Hot-Dip Zinc Coating Section 05100 Structural and Miscellaneous Metals Section 05501 Anchor Bolts and Power Actuated Fasteners Section 05520 Handrailing Section 05530 Grating, Floor Plates, and Safety Stair Treads Division 7 - Moisture Protection Section 07185 Waterproofing Section 07900 Joint Sealers Division 9 - Coating Systems Section 09800 Painting and Special Coating Systems Section 09850 Chemical Resistant Coating for Concrete Section 09876 Plastic Lining for Structures Scope of Services—City of Burlingame 8 BDNCVWAT March 2008 N:\_Bdjobs\BD_Burlingame(City of)\Detention_WTP\scope 20080305.doc Exhibit A 9 of 21 Division 11 - Equipment Section 11000 General Requirements for Equipment Section 11020 General Vibration Requirements Section 11200 Fabricated Gates Section 11300 Effluent Pumps Division 15 - Mechanical Section 15060 Piping Systems Section 15062 Reinforced Concrete Pipe Section 15066 Steel Pipe Section 15068 Ductile Iron Pipe Section 15070 Plastic Pipe Section 15101 Gate Valves Section 15102 Butterfly Valves Section 15103 Plug Valves Section 15104 Ball Valves Section 15105 Check Valves Section 15106 Solenoid Valves Section 15118 Valve and Gate Operators and Operator Appurtenances Section 15120 Piping Appurtenances and Specialties Section 15130 Gages Section 15140 Piping Supports Section 15400 Plumbing and Utilities Division 16 - Electrical Section 16010 Electrical General Requirements Section 16110 Conduit, Raceways, Fittings, and Supports Section 16120 Wire and Cable - 600 Volt and Below Section 16130 Junction or Device Boxes Section 16140 Wiring Devices Section 16150 Induction Motors Section 16200 Lighting Fixtures Section 16400 Electrical Service and Distribution Equipment Section 16482 Motor Control Centers Section 16485 Variable Frequency Drive Systems Section 16600 Control Sensor Switches and Auxiliaries Section 16700 Control Panels Section 16710 Process Instrument and Control Systems Section 16800 Programmable Logic Controllers and Associated Equipment Section 16850 HMI Monitoring and Control System Section 16900 Electrical Equipment Testing 5.5 Prepare Opinions of Probable Construction Cost Opinions of probable construction cost will be prepared at the 60%, 100%, and final completion levels. Costs will be segregated by specific improvements to allow for project scope adjustments Scope of Services—City of Burlingame 9 BDNCV WAT March 2008 N:\_Bdjobs\BD_Burlingame(City of)\Detention_WTP\scope 20080305.doc Exhibit A 10 of 21 or the potential development of additive bid items. Contingencies will be defined and Bottom- line costs will be escalated to reflect a mid-point of construction date. ✓ Task 5—Deliverables 1. Drawings and specifications at 60%, 100%, and final design 2. Opinion of probable construction cost at 60%, 100%, and final design Task 6—Geotechnical Engineering Based on subsurface information from previous geotechnical studies the Consultant has perform- ed at the plant, the Consultant anticipates that the proposed retention basin area may be underlain by about 10 to 20 feet of fill over 5 feet of Young Bay Mud. The fill and Young Bay Mud are, in turn, underlain by more competent sand, gravel, and clayey soils. Groundwater levels are anticipated to be shallow; on the order of 5 to 10 feet below existing grade. The fill and Young Bay Mud would be considered unsuitable for foundation support for the basin. The underlying, more competent soils are anticipated to be suitable for foundation support. Regardless, given the relatively high groundwater levels, resistance to hydrostatic uplift will need to be provided. The Consultant anticipates that uplift resistance can be provided with deep foundation elements such as driven piles, drilled piers, or soil anchors. To obtain information needed to develop geotech- nical recommendations for deep foundations, the Consultant proposes to conduct relatively deep test borings. 6.1 Review of Information, Planning,and Coordination The Consultant will review the previous studies performed for other facilities at the WWTP, and available published information and information in the files on geological, geotechnical, and groundwater conditions in the site area. The review of information will include published geologic reports and maps of the site vicinity. Prior to performing the test borings, the Consultant will obtain the required County of San Mateo drilling permit,check the proposed exploration locations for underground utilities by contacting Underground Service Alert (USA), and retain the services of a private utility locator to check specific exploration locations in the field. The Consultant understands that several monitoring wells exist around the landfill in the vicinity of the wastewater treatment plant and that the City has compiled the existing landfill monitoring information in binders at the WWTP. The existing data and reports may include chemical concentrations from the soil and groundwater samples collected during the installation of these wells. A review of the existing reports will be conducted to evaluate the potential for hazardous materials to be present in the vicinity of the proposed basin. 6.2 Field Investigation and Laboratory Testing The Consultant proposes to advance three test borings to depths of about 80 to 90 feet using rotary wash drilling methods. The field representative will observe drilling of the borings, log the soil encountered, and obtain soil samples for further visual classification and laboratory testing. The Consultant anticipates that geotechnical laboratory testing would consist of moisture content, density, gradation, plasticity characteristics, and strength, as appropriate. The borings Scope of Services—City of Burlingame 10 BDNCVWAT March 2008 NA_Bdjobs\BD_Burlingame(City of)\Detention_WTP\ccope 20080305.doc Exhibit A 11 of 21 will be backfilled with cement grout upon completion. Soil cuttings will be generated from the test borings. For estimating purposes, the Consultant has assumed that soil cuttings will need to be removed from the site. The Consultant has assumed that the excess soil would be placed in 55-gallon drums that can be temporarily left onsite. A sample of the soil cuttings will need to be sent to a chemical laboratory to screen for the presence of contaminants prior to disposal. Following chemical testing, the Consultant would pick up the drum(s) for disposal at an appro- priate facility. The scope and fee assume that the soil is free of contaminants and that additional chemical testing beyond what is listed above will not be needed. In the event that these are not the conditions encountered, the Consultant will request additional scope and fee to address these issues. 6.3 Engineering Analyses and Report Preparation Based on the conditions encountered in the test borings and laboratory test results, the Consultant will perform engineering analyses to develop geotechnical conclusions and recommendations for the project. The Consultant will prepare a report that will describe subsurface conditions encount-ered and will include, as appropriate, field and laboratory test data, logs of the test borings, and a site plan showing the location of each exploration. The report will present the discussions, conclusions, and recommendations regarding the following: • Site geology and seismicity • Soil and groundwater conditions encountered • Discussion of the potential for seismic hazards, such as liquefaction and lateral spreading • Recommended seismic coefficients, following the 2007 California Building Code • Appropriate foundation type(s)for the proposed retention basin, including foundations for uplift resistance • Geotechnical design criteria for the recommended foundation type(s), including allowable capacities (both in compression and uplift), and lateral resistance • Estimates of foundation settlement under the design loads • Recommended lateral earth pressures on below-grade walls • Recommendations for earthwork including subgrade preparation, placement, and compaction of fill, suitability of onsite soil for use as fill • Pipeline bedding and backfill requirements, if required In addition the report will include the compilation of the logs of the wells, the water level measurements, the chemical concentrations of all constituents, information on the quantity of water in the wells, and past disposal practices of the groundwater. On the basis of our review of the existing information, our report will include the following: • Evaluation of the presence of potential landfill debris in the subsurface • Discussion of the presence of volatile organic compounds and landfill gas that the Contractor may encounter during the project • Compilation of the chemical testing that has been performed • Assessment on the presence of contaminants at the Site on the basis of our review • Evaluation of the depth, quantity, and disposal options for the groundwater • Evaluation of the potential for encountering landfill gases Scope of Services—City of Burlingame 11 BDNCVWAT March 2008 NA_Bdjobs\BD_Burlingame(City ofl\Detention_WTP\scope 20080305.doc Exhibit A 12 of 21 • Evaluation of the potential impact of other groundwater contaminants on the site • Discussion of the health and safety measures that the Contractor should consider during the excavation of the Detention Basin • Measures that the Contractor should take to gain authorization from the Burlingame Wastewater Treatment Plant to discharge the groundwater for treatment 6.4 Consultations Provide geotechnical consultations during the design of the retention basin. The Consultant has included an estimated cost allocation for this task. 6.5 Plan and Specification Review Perform a one-time review of the geotechnical-related aspects of the project plans and specifications to check that the recommendations have been incorporated into these documents as intended. Prepare a letter presenting the results of the review. ✓ Task 6 -Deliverable 1. Geotechnical Report(2 copies) Task 7— California Environmental Quality Act (CEQA),Environmental,and Permitting The Consultant environmental and permitting tasks will include: 7.1 Develop Project Description—to CEQA Standards The Consultant's work product will include text, figures depicting cross section, and plan view. Text will be developed that includes a description of construction and operation of proposed project including proposed work at and below grade. Text details will include a description of construction methods, duration, equipment, and staging. The level of detail should be sufficient to allow the lead agency to make a determination. 7.2 Categorical Exemption Memorandum In this task the Consultant will review the CEQA statute, the project description, and conduct a preliminary CEQA analysis sufficient to support the determination that the project is exempt from CEQA. (Note: Filing the Notice of Exemption starts a 35-day statute of limitations period during which the lead agency's determination can be challenged.). 7.3 Air Quality Technical Memorandum In this task the Consultant will develop a qualitative discussion of the potential issues related to project construction impacts to air quality. The memo will be filed in the administrative record and, assuming the conclusion of the memo is "no impact," be used to justify the exemption determination. Furthermore, this tech memo will be included along with any application packet submitted to the State Revolving Fund (SRF)—pursuant to the EPA block grant from which the Scope of Services—City of Burlingame 12 BDNCVWAT March 2008 NA_Bdjobs\BD_Budingame(City of)\Detention_WTP\scope 20080305.doc Exhibit A 13 of 21 SRF "CEQA-Plus" environmental review process originates. For this task it is assumed that the Cultural Resources Database for the 2003 Initial Study will be sufficient and can be incorporated by reference. 7.4 SRF CEQA-Plus Compliance In CEQA, the applicant is responsible under the SRF environmental review guidelines for demonstrating compliance with the following federal laws and executive orders: • Endangered Species Act • Migratory Bird Treaty Act • Section 106 • Exec Order 11099 (wetlands) • Floodplain management act • Coastal zone management act • Federal air quality act For this task it is assumed that the federal laws and executive orders listed above will not require mitigation measures. The Consultant will prepare a memorandum that includes the project description, project location maps, FEMA flood plain maps, California Natural Diversity Database (CNDDB) record search, and cultural resources record search results. The memorandum will include brief text discussions of why or how compliance is not required. 7.5 Meetings and Coordination In this task the Consultant will participate in meeting with the project team, provide text, graphics for review, respond to comments, respond to questions (revising reports to incorporate comments), and coordinate directly with SRF planners. 7.6 Development of the CEQA Checklist and Documentation (optional task) Upon request of the City, this task will be initiated. A Project Description will be completed for one project alternative and then the Consultant will complete the CEQA checklist. The CEQA determination memorandum prepared as part of this task will recommend a course of action regarding the level of CEQA documentation required (i.e., Initial Study or EIR). As an indication of level of effort, it is assumed that this project will only require a mitigated negative declaration. ✓ Task 7—Deliverable 1. CEQA-Plus, environmental, and permitting documentation and reports Scope of Services—City of Burlingame 13 BDNCVWAT March 2008 N:\—Bdjobs\BD_Burlingame(City of)\Detention_WTP\scope 20080305.doc Exhibit A 14 of 21 Task 8—Bid Period Services The Consultant will provide the following services during the bidding and award period of the Project to facilitate and streamline the process: • Attend pre-bid meeting and prepare meeting minutes • Respond to bidder questions • Prepare addenda to the plans and specifications • Review and evaluate bid results • Conformed documents ✓ Task 8—Deliverables 1. Two addenda to plans and specifications 2. One set of conformed construction documents on 22 inch by 34 inch bond paper Task 9—Prepare State Revolving Fund Loan Program Documents The following tasks will be performed to assist the City in acquiring a loan from the state revolving fund. The success of the acquisition of the loan and the level of effort are unknown. The level of effort for these tasks is therefore only an estimate. Consultant will keep the City informed of progress and problems in this area and forecast shortfalls when they become apparent. 9.1 Preparation of Project Report A project report will be prepared following guidelines adopted by the SWRCB for the SRF program. The report will include the following sections: 1. Project background a. Facility location b. Existing facility description 2. Service area description 3. Projected flows 4. Project needs and benefits 5. Analysis of alternatives 6. Recommended project description and design criteria 7. Special environmental concerns 8. Eligibility Factors 9. Water supply considerations 10. Projected schedule 11. Project costs (capital and operation and maintenance) 12. Summary of public participation process 13. Summary of cost impacts on wastewater users Scope of Services—City of Burlingame 14 BDNCVWAT March 2008 N:LBdjobs\BD_Burlingame(City of)\Detention_WTP\scope 20080305.doc Exhibit A 15 of 21 The alternatives considered will be limited to the options developed under task 3 — "Develop Innovative Basin Alternatives." Three copies of the draft project report will be submitted to the City for review prior to submission to the SWRCB. As part of this task, one meeting with the City and Veolia will be held. This meeting will provide an opportunity to incorporate comments into the draft project report. Meeting minutes will be submitted within three days of the meeting. Comments will be incorporated into the draft project report. Five copies of the draft report will be submitted to the SWRCB staff for subsequent review and comment. 9.2 Meeting Attendance at SWRCB To expedite approval of the project report and to respond to SWRCB staff comments, two meetings with the SWRCB personnel are anticipated. One meeting may be coordinated with a site visit to the City WWTP by the SWRCB staff. The results of each meeting will be documented in a memorandum to be submitted to the City and the SWRCB. 9.3 Revise Project Report Based on input from the SWRCB and the City, the draft project report will be revised and resubmitted to the SWRCB for final approval. Five copies of the final project report will be submitted to City and SWRCB staff. 9.4 Incorporate Environmental Documentation Minor amounts of processing of the SRF CEQA-Plus will be required for the SRF application process. In addition, technical documentation including engineering data, groundwater data, and soil information will be developed with assistance from Veolia and City Staff. 9.5 Incorporate Draft Revenue Program For this scope, it is assumed the City will work with their current rate study consultant to create a draft revenue program. The Consultant will provide information to the rate study consultant for the draft revenue plan. The Consultant has budgeted 8 hours of project manager's time, 24 hours of the project engineer's time, and 4 hours of the project administrator's time for coordination of this subtask. 9.6 Incorporate Water Conservation Plan For this scope it is assumed the City has adopted the Memorandum of Understanding Regarding Urban Water Conservation in California(Amended June 13, 2007) or an equivalent document. The Consultant will provide minor amounts of processing of the Water Conservation Plan. The Consultant has budgeted 2 hours of project manager's time, 8 hours of the project engineer's time, and 4 hours of the project administrator's time for coordination of this subtask. 9.7 Loan Application The Consultant will fill out and submit the Loan Application. 9.8 Prepare and Submit Plans and Specifications Scope of Services—City of Burlingame 15 BDNCVWAT March 2008 N1_BdjobABD_Burlingame(City ofl\Detention_WTP\scope 20080305.doc Exhibit A 16 of 21 The Consultant will prepare and submit the final plans and specifications. ✓ Task 9—Deliverables 1. Draft and revised application package 2. Submit plans and specifications 3. Meeting minutes from two meetings with SWRCB Task 10—Special Engineering Services Where requested by the City, the Consultant may provide Special Engineering Services as agreed to in writing. These services are not budgeted in this scope of services. These services may include: • Prepare Traffic studies • Prepare Air quality studies • Prepare Stormwater Pollution Prevention Plan (SWPPP) documents • Attendance at additional meetings not included in this scope of services • Construction management and inspection services • Potholes • Boundary survey • City Council presentation • Meetings with other City departments (Planning, Finance, City Manager) • Meetings with Regional Water Quality Control Board • Meetings with environmental groups Scope of Services—City of Burlingame 16 BDNCVWAT March 2008 N:\_Bdjobs\BD_Burlingame(City of)\Detention_WTP\scope 20080305.doc Exhibit A 17 of 21 CITY OF BURLINGAME ENGINEERING DESIGN FOR THE INFLUENT STORM WATER RETENTION BASIN WASTEWATER TREATMENT FACILITY SUMMARY OF CONSULTANT COSTS MARCH 2008 Subconsusltants EETS Fugro NRM Subconsultant Total TASK TASK DESCRIPTION Nolte Associates West Environmental Mark-Up,5% Fee I Project Management 1.1 Project Startup(Kick-off and Expectations Meeting) $4,276 $0 $4,276 1.2 Project Status Meetings(Brainstorming Sessions/Project Worksho s $19,000 $0 $19,000 - 1.3 Schedule $4,184 $0 $4,184 I.4 Quality Assurance/Quality Control(QA/QC)Program $0 $0 $0 1.5 Constructibility Review $3,328 $0 $3,328 Subtotal-Task 1 $30,788 $0 $0 $0 $0 $30,788 2 'Assess Overflow Reoccurrence Intervals 2.0 Assess Overflow Reoccurrence Intervals $15,944 $0 $15,944 Subtotal-Task 2 $IS,944 $0 $0 $0 $0 $15,944 3 Develop Innovative Basin Alternatives 3.0 Develop Innovative Basin Alternatives $18,600 $0 $18,600 Subtotal-Task 3 $18,600 $0 $0 $0 $0 $18,600 _4__!Summarize Project Design Criteria 4.0 Summarize Project Design Criteria $12,246 $0 $12,246 Subtotal-Task 4 $12,246 $0 $0 $0 $0 $12,246 5 Preparation of Construction Drawings 5.1 Hydraulic Profile_ $4,876 $0 $4,876 5.2 Prepare Construction Drawings General $0 $0 G 1.1 Cover Sheet,Drawing Index,Location and Vicinity M $590 $0 $590 G 1.2 Abbreviations,Piping System Designations,and Standard Symbols $590 $0 $590 G 1.3 Hdraulic Profile and Desi n Criteria $6,888 $0 $6,888 Civil r -_ ._ C I.I Standard Sections and Details $590 $0 $590 C1.2 Site Hardscape,Grading,&Drainage Plan I in=20 ft $7,544 $0 $7,544 C1.3 Site Piping Plan I in=20 ft $6,756 $0 $6,756 C 1.4 Pip ng Connection Details $5,636 $0 $5,636 C1.5 Demolition Plan and Details $5,428 _ $0 $5,428 Structural Calculations $15,830 $0 $15,830 S 1.1 Standard Structural Notes $258 $0 $258 l S 1.2 Standard Structural Details-1 $258 $0 $258 S 1.3 Standard Structural Details-2 $258 $o $258 S 1.4 Stair Layout $4,260 $0 $4,260 S 1.5 Stair Details $3,020 $0 $3,020 S 1.7 Basin Foundation Plan $6,402 $0 _$6,402_ _ S 1.8 Basin Top Deck Plan $5,834 $0 $5.834 S1.9 Basin Sections-I $4,828 $0 $4,828 51.10 Basin Sections-2 $5,169 $0 $5,169 S 1.1 1 Basin Details-1 $5,686 $0' $5,686 S 1.12 Basin Details-2 1 $5,428 $0 $5,428 S 1.13 Basin Details-3 1 $4,776 $o $4,776 Nolte Associates,Inc. 3/5/2008-6:01 1NA_Bdjobs\BD_Burlingame(City of)\Detention_W TP\Project Fee 20080305.)ds-Sum Page 1 of 2 Exhibit A 18 of 21 CITY OF BURLINGAME ENGINEERING DESIGN FOR THE INFLUENT STORM WATER RETENTION BASIN WASTEWATER TREATMENT FACILITY SUMMARY OF CONSULTANT COSTS MARCH 2008 Subconsusltants EETS Fugro NRM Subconsultant Total TASK TASK DESCRIPTION Nolte Associates West Environmental Mark-Up,5% Fee Mechanical M1.1 Equipment Numberin and Equipment Prefixes $590 $0 $590 M 1.2 Standard Piping Details and Standard Mechanical Details $590 $0 $590 M 1.3 Basin Piping $4,348 $0 $4,348 M 1.4 Basin Washdown Station Details $4,3481 $0 $4,348 M 1.5 Primary Effluent Pumps #4,#5,#6 Modifications-Plan $6,888 $0 $6,888 M 1.6 Prim Effluent Pumps #4,#5,#6 Modifications-Sections $6,888 $0 $6,888 Electrical $5,304 $31,420 $1,571 $38,295 5.3 Field Survey and Aerial Ma in $11,686 $0 $11.686 5.4 Development of Technical Specifications $18,302 $3,500 $175 $21,977 5.5 Pre areO inions of Probable Construction Cost $11,240 $1,480 $74 $12,794 Subtotal-Task 5 171,089 36,400 0 0 1,820 209,309 6 ;Geotechnical Enzineerinff __ _ 6.0 Geotechnical Engineerin $1,870 $52,520 $2,626 $57,016 Subtotal-Task 6 $1,870 $0 $52,520 $0 $2,626 $57,016 7 `CEQA,Environmental,and Permittin 7.1 Develop Project Description-to CEQA Standards $4,198 $3,058 $153 $7,409 7.2 Categorical Exemption Memorandum $0 $1.604 $80 $1.684 7.3 Air Quaf Technical Memorandum $0 $2,240 $112 $2,352 7.4 SRF CEQA-Plus Compliance $0 $4,036 $202 $4,238 7.5 Meetin and Coordination $0 $3,260 $163 $3,423 Subtotal-Task 7 $4,198 $0 $0 $14,198 $710 $19,106 8 Biddin Period Services 8.0 Biddin Period Services $11,040 $11,040 Subtotal-Task 8 $11,040 $0 $0 $0 $0 $11,040 9 Pre are State Revohin Fund Loan Program Documents 9.I_-Preparation of Project Report_ $5,984 $0 $5,984 9.2-Meeting Attendance at SWRCB $1.8241 $0 $1,824 9.3-Revise Project Report $2,425 $0 $2,425 9.4-Incorporate Environmental Documentation $5,266 $0 $5,266 9.5-Incorporate Draft Revenue Pro ram $3,302 $0 $3,302 9.6-Incorporate WaterConservationPlan $1,369 $0 $1,369 9.7-Loan Application $2,488 1 $0 $2,488 9.8-Prepare and Submit Plans and Specifications $1,416 $0 $1,416 Subtotal-Task 9 $24,074 $0 $0 $0 $0 $24,074 TOTALS $289,849 $36,400 $52,520 $14,198 $5,1S6, $398,123 Optional Task(7.6):Development of the CEQA Checklist and Documentation $0 $18,544 $927 $19,471 Nolte Associates,Inc. 3/5/2008-6:01 1PM_Bdjobs\BD_Burlingame(City of)\Detention_WTP\Project Fee 20080305.xis-Sum Page 2 of 2 CITY OF BURLINGAME WASTEWATER TREATMENT FACILITY ENGINEERING DESIGN FOR THE INFLUENT STORM WATER RETENTION BASIN SUMMARY OF NOLTE LABOR HOURS AND COSTS MARCH 2008 CM Prg P,.- P.- H&H S-nd P.-,w R-- m-,- Engin«r E,,- Ent- Engineer Sn-a CARD PM- Ofice briar Neb Nab DR DS CA GC M IM DG SteOE, Tedi AJoinaeam svr'^Iar s.ry Craw lobar Toal TASK TASK DESCW"l $210 5209 5200 $187 $166 $187 $107 $155 $129 3113 $165 $238 Fr E Far I Project Mwnwazaarsast L I Pro Swtu Kick-oR end tions M e y. s 4 1 4 $4,276 Stn6 1.2 Protect Status Meetirut,(Bmmwmim$eurom/Project Workshops) 28 35 27 0 14 1 $19.0) $19.00) 1.3 SchedWe 10 4 .... .. 12 54.104 ..... ..._._ -...- $4.101_ -......... ._...... ___ ...__..__ ....-.._.._ _..__--. ... f 1.4 Quality Assuntice/Qualiq'C°^a'ol CqVQC�Propra_m__ - --- - r - -- - - -- -- - 1-5 Construtdbifiry,Review 33.720 $3.328 Subtotal-Teak 1 a p " 47 4 • 27 a 0 30 0 0 $30,74/ so $28.7" 2 Assess Overlbw Reoccurrence Intervals ! ! 2.0 Auess Overflow Reoccurence Intervals 16 30 M 16 8 $15,9M $15.944 Subtotal-Task2 0 0 1 I6 H 30 16 0 t 0 0 I 0 0 $15,91/ $Oi $15,9" 3 DevWop Iru3ovatNe Basin Alterrtauves 3.0 D-.I. Innovative Basin AkerrotWes x _ e 40 40 a _..., a 31e,600 $law _._-_ ....-_ ._ .._.......__ ...__-_ ..._.__ _ _ .._...__ _ _. ..... �._.. __-y..-_.. ._. ...._._..__ _._._. Subtotal-Task 3 a 2 1 s 40 " 1 0 a o 0 e 0 0 $18,6N far V8,600 4 Sun narize Project Dmkn Criteria ! 4.0 Summarize Project Desov,Criteria 8 30 20 i 4 i $ $17.216 312216 Subtotal-Task 4 0 0 1 3• 20 0 4 0 0 a 0 0 1 $12.2" $0 312,216 Srf Construction Drawi I __- ........._._ 1"A ?."9Par3riO^ - ^gs .......__.._ _._.___._-_ _..._..._ ___.-..... .._ _._....... ... .....___.. ..... __--.__.-1 .-........_. __... ......_- _._.... 5_I Hydraulic Profile 1 $ 16 _� 4 .... .i. 54.876 ...$4.e76 _._. __. -_.s. _.� .-.__ ..._ ---.. .____ 5.2 Prepare Cormruction Drawings _ .... _._ -. General ___ N r G I.1 Cover Sheet.Davin_g Index,Locadon and Vd. M x 2 $590 $590 G I.2_ i S tem Des' salon",and Standard 2 x Ss90 S590 1y G 1.3 HydraWic Profile and Dei Cripria I 16 16 a $6.m $6,ee0 C - C1.1 Standard Sections and Details ... 2 2 C 1.2 Site Hard .Grath .&Dain Plan I in= Oft) 0 24 16 $7.541 $ISM S1.3 Site Pi i Plaril1 in=20 h 1 a 10 16 f $q76 $6.756 C1.4 PipinAConnectanDetails ; 2 8 10 16 f, $5,66 $$Am CIS Demok ion Plan and Details 1 9 1a 1 16 $5.428 $5.420 Cakularions ! ! 20 7e $15A30 --_-_ $15830 S1.1 Standard Sa"cr"al Notes _-..: .._... x .....__. _..____._ __-_ ...- _i.._.__._ .. .- ... 51.2 Standard Structural Deters-1 ! 2 $250 $250 S 1.3 Standard Structural Details-2 1 1258 3258 SIA Star Layout 1 1 16 0 $4aW $4.260 SI.5 Stair Derails 4 a a $3020 .__.. ...�.. .. $3020 .. _ ._. ... .-_ _._ ...._.........-_. -_ ..._._... ___... ......... SI7 Basin Foundation Plan .. ... L.. a i p u -..._ _-__.._ _ s6"2 ...__ _ - .. 56102 ...._ ._. _- ._ .... - _ .._. ti ... ._ -- _.� ._ S1.8 Basin Top Deck Nan a le 12 u 834 __ u 834 51.9 Basin Stxuom-I -- - / �_ 1e Io $4.020 $4.828 S 1.10 Bazin Sectio s-2 _ 5 11 16 $5,169 $5.169 S 1.1 1 Basin Details-19 14 $5.686 $5.606 S 1.12 Bazin Details-2 5 19 12 55.428 55,126 -- S 1.13 Basin Details-3 4 16 12 $4."6 14,776 NGhe Associates-Inc. 3/5/2008-5.56 PM NA-Bdjobs\BD_Budligame(City o0\Detantion WTP\Pmject Fee 20080305.ds-Ncke Pap 1 of 2 CITY OF BURLINGAME WASTEWATER TREATMENT FACILITY ENGINEERING DESIGN FOR THE INFLUENT STORM WATER RETENTION BASIN SUMMARY OF NOLTE LABOR HOURS AND COSTS MARCH 2008 CM Prgea Prole! Process Is. Stromaural po-1W Ra iew Marufr Eo,—, Entirvc Ena— ',,— Strvaural CARD Proj— OBee 21an Noke Ndee DR DS GO GC M 1M DG S P(E, Tads Admmbo-ror Surayer '-s,c- Lebo. Tial TASK TASK DESCN"m $240 $M $008 $187 $166 $187 SI67 $155 $129 $113 $1IS $238 F. E Fce ef3lanial I M I.I Equipment Numbon and E ut ment Prefixes 2 1 2 $540 $590 M 12 Standard Piping Derails and Standard Mechanical Details 2 1 2 Ss90 5590 M 13 Basin Rping l I 4 a __ 16 ... ..... $4.3+e ..___ ....._., _ . �3 B M 1.4 Basin Wand S auon Dels 6 16 $4.34 $4,,3_ _.. M_.5 Primary Effl—Pumps#4,#5,#6 Mod f on - 16 8 $6888 ._.. ., 1- M 1.6 Primary Effluent Pumps#4,#5.#6 Modifications-Section i 1 16 16 a $6.886 $6- Electrical x 9 816 $s.so,t S5.3a 5.3 Field&mvey and Aerial M- i1 4 le 20 $8,6s6 $3,oaa $11.686 5.4 Development of Technical ilicaion 4 10 40 12 20 32 51e.302 $18.302 5.5 Pr.,,�.„r3,,mlons of Probable Construction Cos[ 2 16 2 4 .,_,20.. I $11.240 p SI1.x10 ........._.:T�."Y_.�__�._.- _ _.._.___ ._..._..- .__......._____..._ ...._...._ ..___._._ _ .__ ...___.—.___._.___. ..._._.___i _------ Subtotal _..__ Subtotal-T.*5 0 0 19 134 226 • Y 266 262 32 to 20 i Ibopaf 31009 171,0!9 6GeotechnkW Engineering 6.0 Geote hrical E 'neenng _2 x x I 4 SI,e7o 54870 Subtotal-Task 6 e • : 2 2 0 4 a o • o o f1A70 $e A.870 7 C EmronnnenW,and Penrittinit 7.1 Develop Project Desorption to CEQA Standards4 16 $4.19 .._. ...._.........._. (� 7.Kqate.-H,alExernption Memorand + ._.. _d So .._ _------ 7.3 Air cal Memor d _ _ ..._ .__ _._._. ! $0 _ ..... _—_- ._ __._.-.._._ __..._y _.- _._.__ _ 7.4 SRF CEQA-Plus Com ianc i 10 m N 7.5 Mrdination fo eeti and Coo $0 F--+ Subtotal-Task 7 o e 4 t• e e o 0 0 0 o e $4.0% $61 54.198 6 Bidding Period Services 8.0 adding Period Services a 24 2, a .---_---- S11.wo $1 I'm Subtotal-Taskd o a 24 24 • o e e 6 0 0 $1I'M $0, $11,•4• 9 State Rovolvin Fund Loan P Doctnnrrnta 9.I-Pre tion of Pro' 2 9 20 5 $5.984 I $5,984 9.2-Meetin AnendanceazSWRCB 3 4 I 4 $4824 SI,124 9.3-Revise Pr rc 1 5 5 4 $2.425 $2.425 .v 9-4 Inmrporace E ntal Documentation 4 l0 10 e _ ._.._$5266 __ 55.266 9.5 I orporace Dnk Revenue Program ..... --- 4___ I2 $3 302 33.302 9.6-Incorporate W t Conservation Plan I 5 x SI 369 9.7-Loan Applicatian ! 1 a x 4 1 $X448 $2.468 9.8- are and Submit Plans and ificatiom I I 1 4 3 $1.416 $1.416 Subtotal-Tmk9 e o IT s4 3a • e o 4 3: o o S24074so $:4,e74 TOTALS 0 18 1 128 369 382 16 126 266 266 126 1 18 1 20 $286.8491 $3,0001 ;289,849 -- -_..____._.—.— __.._..._...------ - - ...__. --- T6Ptional Task(76)'oe9®IePm mal he CEQA Check]st a d Doc enation �...__._._ __._�.__.____�_ � 7__ T �.... m $o Nose Associates,enc. 3/572008.559 PM N1_Bd4obsW Burlirigame(City ogostention_W TRFo)ect Fee 20080305.ds-Node Page 2 of CIN OF 13URLINGAME PRELIMINARY SCHEDULE ID Task Fmrm Gnporl SM FYIMh OB '08 mdY w Jun W 'u'08 Au9'T S W Dct'OB Nov'OB Dec O9 Jan 08 Fe 1 NoOaw m Proceed---- ----'— -'1 y), _ 3/1 fi 54'111 W16 Y25__4/1 fila 4/15._6'22 629 ]I6 ]113 ]120 ]2] Bl3 8110 .17 8124 8131;,9(/ 8'14 1 W21 920 10/5 101121 1026 112 11/9 111161112311M l V7 12/14.12121 12118 114.1111 1/16 1125 2/1 Yfi 11408 �F 11a%J6 3 Prop<t ManNemant Bdays Wb]HpNe Wad In— _3 Nrcka6 .a 1My md&1W08 Wed&i WO9' 4 Prepre Pmpn SmhuP Memorerdum 1 wk Thu 920'08 Wad 32108' '.Ovarllow Raoccurrenc.Inmrwls 19 days Thu 1V Mon 4121108 Ravlaw Props Dam 2Mys Thu M7N8 Fn 12106 PaM�m Ovadow Racurtarrca Analysis lodays Mon&]14/0 Fri N11N8. d Breinsmrmirg Seaaion t day W'4/1409 Man 41496 9 Prepare FUNre Owdbw Reoccumnce Intervals TM 5.pT—i— Mon 4214/6'. Baaln Akernatiw1 144ays Tua&20/08 Fri 618108 11 Revbw Existnp Basin AMrnedvas 1"P T"422/06 Thu N4/as 12 DavabP AMP'onal Basin AMmatives '"P Fri 42106 Th.- 1,1 hu11 4/919- MeaBnp tMth City aid Valu t day Fd 524/8 Fri 12/08 2 14 Prepare Remntbn Basin Akemativez TM SMys Mon 1108 Fn 1108', Is Prepare Dasi6n Grit.n. 16 day. Mon 612108 Mon 612/08 15 Dewbp Despn Criteria 10 days Mon 5/12/08 Fn 523/08 17 CM ft- and Comment 'd- Mon 52106 Fri 5/30108 16 Meetlnp wdh Oily.rd Vealb,FiruBBe Criteria 1 day Mon 12/08 Mon 62/09'.. 82 19 Construction Doc.m 96 days Tua 4/23/08 Tue 941UB-. 20--- Fab Survey eM AenM Meppirp 5 Mn Tw 4/22/09 Mon 42108: _ - 21 Prepare 60%Drew,nps,6pecdK.W-eM Cort Eatimam 25days Tue 6108 Mon 72/06 22 City Revpwand Comment to days Tue]18108 Mon 7nIIW 23- Prepare 100%DreydnW,zwpi8calions.end C.0 EM— 15 drys Tw 122108 Mon8111/08: 24 '. City Review antl Comment tOMys T..12/0(1 Mon 62108; 25 Prepare and Submit Final Porro 5Ea0 Tw 62100 Mon 11/08: _._.. 26 Campmm Deapb 1 day T-- 27 w12/092] Oeomchn cal Engineennp aMys Thu 812!/08 ---a N aJ �. ✓Y 36 Review E%IAinp Dam SMys Thu 117/09 Watl 4L06' is._ Co dT.aI B.,p todava Thu42ro6 Wad 4/16oa : '0 w Prepare Geotechnical Rapod 10d.0 TTtw 4/11/08 Wed 43106', 31 CEOA,Environmental,and Permitting 111 dW.1 Thu 122/08 Thu 82106 N ]2 Review ExutNp Dam aM Reports 5.1 Th.M7= Wed N2/OB �a ...b D.vebP CEOA Prop.Dascnption S Mys Tw fi/108 Mon 6W% 94 Camponcal E.emption M...... 5 Myo Tua 11608 Mon 11898 35 - Air 0.My MemoraMum end CEOA Plus Co ill— 5 Myo Tue 11106 Mon 616108 K —k'.Perin MCdkh.'Days Z.A T.— Mon 121 roB'. 37 --- Environmental CNararcs 1 Myl T.724/08 T.722/09 722 DewbP CEOA CMCMtiatand Documenmtion SMya Tua Wt]IOB Mon 629/OB'. 99 -Prepare M4patbn MOMonnp aM Rawninp Pmn 15 ddp Tw 63409 Mon 7/14/08 _..� Prepare Envk—nml Permit Apgications 15 Bays T.62408 Mon]/14&19 41 CERA Not,&rt' anCom mn tl menm(45 CamnMr Days) W Mys T-711108 Thu 62104 43 Protect Bid Advertise old Construct 3M date Thu 102108 Mon 4/110 - R.baw mr Bid i My Thu 102&08 Thu 1023/06 1023 M AdwMze loran Fn112406 Thu 1120108': 45 Award1 My Thu 3FJ09 Thu 1/609 46 i Construction 263 Mva Fn 2ifl'o9 Mon 21110 47 Propct C pletion 1 My Tw 2/8110 T.2/9/10 46 Prcpva Smm R-1,Ing Fund Loan Program Documenm mMrs Tu.611M Wb L4ro8 49 Prepare Propd Report 15 don T.69/06 Man 12&96 50-- Incorporate Documenm Revenue Pmnetc. 2— Tw13/06 Mon 6/106 51- Loan Apptiwtbn 4 Mys Tus 1108 Fr,1608 52 Subm0l APMicatbn (day -d72&08 Wed]2&IX 12] w--" ODWP Appaw Dppmn.nm 4w Thu 72406 W.d B21o6 54 SWRCB Preim,nary Loan Commitment 4— Thu 121108 Wad 9/1]/08 55-- Submitpm mSwci6um,ns I. Thu W1&W Wad 912408 55 DCWPApprow Plda dSwciBcatbns 4— Thu W2 W Wed 1022106 57- OC WP Prepare.Spn antl Process Loan Contrail 11 win Thu 102106 Wed 117/09 56 SubmR ATA Request 2— Thu 118/09 Wed 121/09: 59 Isaw ATA 2— Thu 122/09 Wad 2/409: .1 Nburpnpame OtOe.mpp Tazk SIB P..­ M,pMone ♦ Summary ^ Project Summary *'� External Tazkz Exmrnd-14M.w. Deadine N.Fri 222/08 Page 1 Agenda Item# Meeting BURLINGAME STAFF REPORT Date: March 17, 2008 Fa ,9 SUBMITTED BY APPROVED BY TO: HONORABLE MAYOR AND CITY COUNCIL DATE: March 3, 2008 FROM: PUBLIC WORKS SUBJECT: RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT WITH NOLTE AND ASSOCIATES FOR THE DESIGN OF THE INFLUENT STORMWATER RETENTION BASIN AT THE WASTEWATER TREATMENT PLANT (WWTP), CITY PROJECT NO. 81260 RECOMMENDATION: It is recommended that Council approve the attached resolution for a professional services agreement with Nolte and Associates in the amount of $398,123 to perform engineering design of the influent stormwater retention basin at the WWTP. BACKGROUND: The Burlingame WWTP processes and treats wastewater generated from within the City, as well as from certain portions of Hillsborough and Burlingame Hills in the unincorporated area of San Mateo County. The processed and treated wastewater is pumped to South San Francisco where it is de-chlorinated before its final discharge into San Francisco Bay. The WWTP's main outfall line has a maximum capacity of 16 million gallons per day. Occasionally, during heavy rain events, peak flow rates entering the WWTP are greater than the capacity of the main outfall line, resulting in use of the facility's "Near Shore" outfall to handle the excess flow. The flow discharged through the Near Shore outfall is fully treated wastewater. Prior to March 2002, the Regional Water Quality Control Board (RWQCB) recognized and permitted the use of the Near Shore outfall during extreme wet weather events. Since 2002, the permit does not include the use of this outfall. However, the RWQCB has been aware of its use during extreme wet weather events to protect public health and safety and to avoid spilling of raw sewage in public and private properties. In 2003, a preliminary study explored options to address the Near Shore outfall discharges. The study recommended the construction of a 0.66 million gallons (MG) capacity retention basin as the preferred option to store excess flow and reduce the use of Near Shore outfall. The new RWQCB permit, issued on January 30, 2008, requires that the City build a retention basin of at least 0.66 MG capacity prior to September 2011. CADocuments and Settings\dmortensen\Local Settings\Temporary Internet Files\OLK13\Staff Report2-retention basin.doc DISCUSSION: Staff issued a Request for Proposals for design of the retention basin in December 2007. On February 7, 2008 staff interviewed two firms that submitted proposals. Nolte and Associates was selected as the most qualified firm based on their understanding of the project and overall experience on similar projects. Nolte and Associates has a history of successfully delivering City projects in the past. Staff has negotiated a professional services fee in the amount of $398,123 for the following scope of work: 1) Analysis of rainfall/overflow recurrence interval 2) Geotechnical engineering 3) Development of retention basin design alternatives 4) Establishment of project design criteria 5) Preparation of plans,specifications and bid documents 6) Environmental permitting 7) Preparation of State Revolving Fund program documents 8) Bidding services The $398,000 fee represents approximately 10.5% of the estimated $3,800,000 construction cost. This design fee is within the normal industry range of 10%to 15% and is reasonable given the scope and complexity of the project including conformance with requirements for State Revolving Fund program. BUDGET IMPACT: There are sufficient funds available in the FY 2007-08 sewer enterprise capital improvement program for the design of the retention basin. Staff will seek a loan from the State Revolving Fund program to fund all or a portion of the construction costs. If staff is not successful in obtaining the loan in a timely manner, staff will return to Council for approval to fund the project construction from sewer enterprise funds. EXHIBITS:Resolution,Professional Services Agreement,Site Map C: City Clerk,City Attorney CADocuments and Settings\dmortensen\Local Settings\Temporary Internet Files\OLK13\Staff Report2-retention basin.doc Page 1 of 1 CLK-Mortensen, Doris From: PW/ENG-Murtuza, Syed Sent: Friday, March 14, 2008 9:51 AM To: GRP-Council Cc: MGR-Nantell, Jim; CLK-City Clerk Subject: Correction of a typographical error on staff report- Council Agenda item No. 9c Attachments: Staff Report2 - retention basin.doc Dear Council members: This is to inform you of a typographical error in paragraph three of the Background section of the staff report (Agenda Item 9c - March 17th City Council meeting). On the retention basin size, the decimal point was omitted and should read as 0.66 million gallons (660,000 gallons). The attached staff report reflects the correction. Please call me if you have any questions. Thank you, Syed Murtuza, P. E. Public Works Director City of Burlingame 3/14/2008 wimlz • _:a � PORT B r; r st i r k x1' � ♦ � '„ .. '• 4 r t w ti iyr • I � r • •♦,�9a_ ,4�v � J �'• r it l ' O yy �s INFLUENT ry • - • - ti ,•'d RETENTION BASIN PROJECT LOCATION .. ���CITY ,� STAFF REPORT Bl1RIJNGAME AGENDA ITEM# 9d MTG. 3/17/08 b,� DATE TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY eooLLLiiittt DATE: March 17,2008 APPROVED FROM: Deirdre Dolan, Human Resources Director BY— GW"7 /7 SUBJECT: Approval of Labor Agreement with International Association of Fire Fighters, Local 2400 RECOMMENDATION: Staff recommends that Council approve the resolution authorizing the City Manager to incorporate the tentative agreement between the International Association of Fire Fighters (IAFF)Local 2400 and the Central County Fire Department into the Memorandum of Understanding (MOU) for this unit. The comprehensive tentative agreement is attached to this report as Exhibit A. BACKGROUND: Central County Fire Department is a joint powers agency of the City of Burlingame and the Town of Hillsborough. IAFF Local 2400 represents the Central County Fire Department Fire Fighter, Fire Captain, Fire Fighter Trainee, Fire Mechanic, Deputy Fire Marshal, and Fire Inspector positions. The IAFF labor agreement expired on December 31, 2007 after a four-year term. The City and Town have been meeting with IAFF for several months to negotiate the terms of a new agreement. The City and Town reached tentative agreement with IAFF on February 22, 2008. IAFF has ratified the agreement, and the Town of Hillsborough approved the agreement at their March 10, 2008 meeting. The major components of the tentative agreement are as follows: Term: 5 years; January 1, 2008 through December 31, 2012. Salary: 6.0% increase effective December 24 2007 2.5% increase effective April 14, 2008 Effective the first pay period including January 1, 2009, 2010, 2011, and 2012, the salary will be increased to 4th in the market place based upon a salary survey. The minimum increase shall be 2.0%; the maximum increase shall be 5.0%. Retirement: The current language in the MOU will be maintained, except the re-opener will be limited to one time instead of annual. The current language provides for the possibility of implementing the 3% at 50 benefit if the cost is no more than 5% greater than the current cost of the 3% at 55 benefit. Should the 3% at 50 benefit be implemented, there would be a corresponding reduction in retiree medical benefits, and potential cost-sharing with the union for the 3% at 50 retirement benefit. Retiree Medical: A minimum of five years of service with the Department will be required to qualify for a retiree medical benefit. Dental: The City of Burlingame will assume responsibility for administering the IAFF dental plan (currently administered by IAFF). There will be no increases to the dental benefit. More detailed information regarding these and other changes agreed to in negotiations are included in the attached Exhibit A. In addition, it is notable that during the period of time the parties were negotiating this contract, the Fire Chief was in discussions with IAFF regarding changes in the department structure that would result in significant cost savings. BUDGET IMPACT: The City and Town share the cost of Central County Fire Department on a 60% City of Burlingame, 40% Town of Hillsborough basis. The City' s 60% share of the estimated cost of the new agreement is $407, 150 in salary costs for the first year of the agreement. This cost will be partially offset by departmental restructuring which is expected to save the Department approximately $450,000 in operational costs ($270,000 City savings and $180,000 Town savings). ATTACHMENTS: Resolution for IAFF Local 2400 Agreement Exhibit A — Comprehensive Tentative Agreement RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING THE TENTATIVE AGREEMENT BETWEEN THE CITY OF BURLINGAME AND THE TOWN OF HILLSBOROUGH,through THE CENTRAL COUNTY FIRE DEPARTMENT,AND THE INTERNATIONAL ASSOCIATION OF FIREFIGHTERS (IAFF)AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE MEMORANDUM ON BEHALF OF THE CITY RESOLVED,by the City Council of the City of Burlingame: WHEREAS,the City of Burlingame and Town of Hillsborough, through their joint powers agency,the Central County Fire Department, and the International Association of Firefighters Local 2400(IAFF)have met and conferred in good faith on the terms and conditions of employment as provided by State law; and WHEREAS,the City and the IAFF have reached agreement on certain changes to be made to the existing terms and conditions of employment and memorandum of understanding between the City and the IAFF; and WHEREAS, the proposed changes are fair and in the best interests of the public and the employees represented by the IAFF and is consistent with the changes made to the understandings between the Town and the IAFF; and WHEREAS,these changes will be reflected in a single memorandum of understanding between the City, the Town, and the IAFF, NOW,THEREFORE,IT IS RESOLVED AND ORDERED: 1. The changes in existing salary of the employees represented by the International Association of Firefighters(IAFF) as contained in Exhibit A hereto are approved. 2. The City Manager is authorized and directed to execute the terms contained in Exhibit A and incorporate them into the Memorandum of Understanding between the City of Burlingame, the Town of Hillsborough, Central County Fire Department, and the International Association of Firefighters (IAFF). MAYOR I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the 17th day of March, 2008, and was adopted thereafter by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: CITY CLERK EXHIBIT A Tentative Agreement between City/Town and IAFF Local 2400 February 22,2008 Term-January 1,2008-December 31,2012 6.1 Salary Increases Effective: Year 1 6.0%effective December 24,2007 2.5%effective April 14,2008 Year 2 Effective the first pay period including January 1,2009,the salary will be increased to 4th in the market place(using survey in Section 6.1 of the MOU). Year 3 Effective the first pay period including January 1,2010,the salary will be increased to 4th in the market place(using survey in Section 6.1 of the MOU). Year 4 Effective the first pay period including January 1,2011,the salary will be increased to 4th in the market place(using survey in Section 6.1 of the MOU). Year 5 Effective the first pay period including January 1,2012,the salary will be increased to 4th in the market place(using survey in Section 6.1 of the MOU). The minimum increase shall be 2.07.,the maximum increase shall be 5.0%.This shall apply to each year a salary survey is conducted Survey Language: Classification to be surveyed-Firefighter/Engineer or equivalent Survey Agencies: ■ Palo Alto ■ Foster City ■ San Bruno ■ Redwood City ■ San Mateo • Menlo Park Fire District • South San Francisco • Daly City • South County Fire Dept ■ Millbrae 1 U 1Fire'2007 Fire Negotiafions\FF Mediation 022208.doc Survey Items: • Top Step Salary ■ Employer Paid deferred Comp ■ Employer Paid Employee's PERS contribution ■ Maximum Education Incentive ■ Maximum Longevity Pay • EMT Incentive ■ ALS Support Pay ■ Holiday Pay shall be calculated as: o (56/wk x 52 wks = 2912 hrs/yr divided by 12 mo = 243 hrs mo. (Top step salary + EMT + Ed Incentive)/243 hrs/mo = hrly rate x # of holiday hrs paid)/12 mo. For. • San Mateo ■ Redwood City ■ San Bruno ■ Menlo Park ■ Belmont/San Carlos ■ Millbrae ■ Palo Alto o Daly City = (Top step salary + EMT + Ed Incentive) x .075 o Foster City = (Top step salary + EMT + Ed Incentive) x .045 o South San Francisco = ((((Top step salary x 12)/26)x. 017)x 13)/12 6.2 Ability to Pay Eliminated. 6.10.5 Head Mechanics Special Pay for Outside Work Add: The Department and the Association shall re-open Section 6.10.5, upon written notice from either party for the sole purpose to discuss the implementation of a 40 hour workweek for the Head Mechanic. ■ If the Head Mechanic position is vacant, the parties shall meet and confer regarding the implementation of a 40 hour work week for the Head Mechanic position. ■ If the Head Mechanic position is filled, the parties shall meet; however, any modifications must be mutually agreed upon. (Meet and Confer= Meet and confer for a reasonable period of time to allow for the free exchange of information, opinions and proposals. Each party should endeavor to reach agreement on matters within the scope of representation. Meet and confer allows for the appropriate time to utilize the Agency impasse procedure.) 6.10 SCBA Technician 1 per shift (3 maximum) • 3.55vo of base salary special assignment pay 2 UAFire12007 Fire Negotiations\FF Meciation 022208 doc 11. New During the term of the Agreement, the Department may notify the Association in writing to meet and confer regarding vacation scheduling (Sections 11.3.1, 11 .3.2, 11.6 and any other appropriate sections). The Department may only exercise this re- opener when it is in the process of increasing staffing levels to 22 per shift online not including the B/C. 11.3 56 Hour Employee Vacation Schedule Will be modified to reflect the elimination of annual pre-scheduled vacation allotment. 11.3.1 Eliminate 11.3.2 Modify to reflect the new vacation accrual amount. 11.3.3 Modify to reflect the deletion of annual pre-scheduled vacation. 11.6 Vacation Schedulina Modify to reflect the deletion of annual pre-scheduled vacation. 12.3 EMT Firefighters and Fire Captains shall maintain certification as EMT. The base salary range as indicated in Appendix A-1 is stipulated to include 3.57o differential for EMT certification. Fire Inspectors have the option to not maintain certification as an EMT. If a Fire Inspector chooses not to maintain an EMT, he/she will not be eligible to receive the 3.57o salary differential. The EMT requirement in 12.5 will not apply to Fire Inspectors and will not exclude them from receiving full educational pay. If a Fire Inspector chooses to maintain an EMT, he/she will receive the 3.57o and will be eligible for all benefits given to other department EMTs. If choosing not to maintain EMT, Fire Inspectors must maintain CPR, First Aid, and AED certifications. 13.3.2 Sick Leave Incentive Plan The Sick Leave Incentive Plan in Section 13.3.2 shall be implemented when the average sick leave usage for the bargaining unit is equal to or less than 2.4 shifts per employee. If the average sick leave usage is more than 2A shifts then the Sick Leave Incentive Plan in Section 13.3.2 will not be implemented for that calendar year. Long term sick leave (6 or more shifts for the same illness or injury) will be excluded from the calculation of the average. 13.4 Sick Leave for Care of Family Maintain current language. 3 U.TireOV Fire NegotiationsTF Medation 022208.dw 16.1 Medical Modify to a Flexible benefit language to allow for the 5 years vesting on the retiree medical) 16.2 Dental City will administer the IAFF Dental Plan not later than July 1, 2008. 16.3 Vision TA City's Proposal (11/7/07). Effective January 1, 2004, employees shall be covered by the City of Burlingame Vision Care Reimbursement Plan. 17.0 Uniform Allowance Effective July 1, 2011, the uniform allowance will increase to $850.00. 32.14 3% @50 Benefit Once during the term of the MOU, at the written request of Local 2400, the MOU will be reopened to discuss the possible implementation of the 3% @ 50 retirement benefit. (See attached language) 32.16 Maintain current language. Add Vesting for the retiree medical benefit shall be 5 years service with the Department. (The implementation of this provision will require the modification of the current health insurance language.) 33.2 Maintain current language with the following exception; new fiscal year should be 2012-2013. For the City: F oc 2400: Glenn Berkheimer Br a Ba on Deirdre Dolan Brie - Kris Ary6r ster t I e ia'" L.o M k as 4 U TM2007 Fire NegotiationsTF Mediation 022208 doc 32. 14 3% @ 50 Benefit Enhancement As neon as a 4uafi l data available ryCaWRS for- July 1 , 2007--retirement. benefits, One time during the term of this agreement, the Depaftment ;::ill or-de union may request that the City order an actuarial evaluation for the 3% @ 50 benefit. If the 'Base Retirement Rate" of the 3% @ 50 benefit is equal to or less than the "Base Retirement Rate" as defined below, the agencies will implement the 3% @ 50 benefit eff-eetive`July 1, 2007. The 'Base Retirement Rate" is calculated by adding the July 1, 2007 rate of the 3% @ 55 benefit for the City of Burlingame and Town of Hillsborough. The "Base Retirement Rate" is as follows: ➢ City of Burlingame 3% @ 55 rate = 16. 122% ➢ Town of Hillsborough 3% @ 55 rate = 28.427% ➢ Base Retirement Rate: (16. 122% + 28.427%) = 44. 549% The 'Base Retirement Rate for the 3% @ 50 benefit will be determined by adding the rate of the 3% @ 50 benefit for the City of Burlingame and Town of Hillsborough. if the initial evaluation of jWy 1, 2007 shews the base r-efifement rate is highef than o and the " " the benefit, the City andTown will or-def eest e3valuatiens fef July 1 effiaefive dates in Subsequent yeafs e the eentFaet. If these evaluations show theFate to be less than 0 o the City ' 0 benefit efPaefiye the fellewing Jtdy 1 . The Union will have the eptien te purehase the benefit in eaeh year- as outlined in the If the City and Town merge their respective CalPERS fire retirement accounts into one retirement contract with CalPERS, the parties will meet and confer on the impact such a retirement plan merger may have on the base retirement rate of future benefits and modify the formula accordingly. 32. 15 Union Benefit Purchase Option When the actuarial evaluations are received from CalPERS, the City and Town will meet with the Union and review the cost data. If the 3% @ 50 base retirement rate is no more than 5% higher than the 3% @ 55 "base retirement rate" the Union can elect to pay for one-half of the difference. Such payment will be deducted from salary and will be effective commensurate with the implementation date of the 3% @ 50 benefit. The following table illustrates the Union Benefit Purchase Option: 3%@ 55 Base Retirement 3% @ 50 Base ReUmment Increase in Base Retirement Union Bei e&Purchase Cost Rate Rate Rate deduction 44.549% 45.549% 1% .5% 44.549% 46.549% 2% 1% 44.549% 47.549% 3% 1.5% 44.549% 48.549% 4% 2% 44.549% 49.549% 5% 2.5% The percentage paid by the membership under the Union Benefit Purchase option will remain fixed and unchanged for a period of 3 years (36 months). Unless the Department determines otherwise, the payment will be made on an after-tax payroll deduction. At the end of the 3 years (36 months), the City and Town will pay for the employer cost of the retirement plan. Any percentage of salary paid by the membership for the 3% @ 50 benefit will be added back to base salary when performing salary surveys per section 6 of this agreement. The deduction will be on an after-tax basis. $2,659,272.54 Ck. No. 30677-31348 Excludes Library checks 30933-30980 RECOMMENDED FOR PAYMENT APPROVED FOR PAYMENT Payroll for February 2008 $2,651,090.88 Ck. No. 170879- 171089 INCLUDES ELECTRONIC FUNDS TRANSFERS PERS HEALTH PERS RETIREMENT FEDERAL 941 TAX STATE DISABILITY TAX STATE INCOME TAX PERS&ICMA DEFERRED COMP SECTION 125 DEDUCTION CD m CD CX . C O v4 v CD W� d S:\FINEXCEL\MISCELLANEOUS\COUNCILCKS.XLS °d CITY OF BURLINGAME 03-07-2008 W A R R A N T R E G I S T E R PAGE 14 FUND RECAP 07-08 NAME FUND AMOUNT GENERAL FUND 101 192 , 294 .43 PAYROLL REVOLVING FUND 130 11 ;385 . 52 CENTRAL COUNTY FIRE 201 8, 755 .97 CAPITAL IMPROVEMENTS FUND 320 1 , 654 . 75 SEWER CAPITAL PROJECT FUND 327 527,466.35 WATER FUND 526 15 , 968.49 SEWER FUND 527 52, 298.43 SOLID WASTE FUND 528 2,855 .31 PARKING ENTERPRISE FUND 530 3, 242 .44 SELF INSURANCE FUND 618 16, 001 . 26 FACILITIES SERVICES FUND 619 14, 590 . 75 EQUIPMENT SERVICES FUND 620 2, 291 .63 INFORMATION SERVICES FUND 621 955 .23 FIRE MECHANIC SERVICES FUND 625 81 .91 OTHER LOCAL GRANTS/DONATIONS 730 8,878.98 TRUST AND AGENCY FUND 731 103 . 52 UTILITY REVOLVING FUND 896 9, 692 . 00 DEBT SERVICE FUND 930 4, 875 . 00 TOTAL FOR APPROVAL $873,391 .97 HONORABLE MAYOR AND CITY COUNCIL : THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 14 INCLUSIVE , AND/OR CLAIMS NUMBERED FROM 31199 THROUGH 31348 INCLUSIVE , TOTALING IN THE AMOUNT OF $873 , 391 .97, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON . RESPECTFULLY SUBMITTED , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ./ . . . / . . . FINANCE DIRECTOR DATE APPROVED FOR PAYMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . / . . . / . . . COUNCIL DATE CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 13 03/07/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 31347 LOURDES B. CHOW 28248 100.00 MISCELLANEOUS 100.00 101 22593 31348 DEB CONSTRUCTION INC 28249 56,850.00 MISCELLANEOUS 56,850.00 101 22566 TOTAL $873,391.97 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 12 03/07/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 31333 KING BUSINESS SERVICES 28234 1,210.00 PROFESSIONAL & SPECIALIZED S 1,210.00 101 64420 210 31334 URBAN FUTURES INC 28235 13,650.00 OTHER DEBT EXPENSES 3,412.50 526 69020 764 OTHER DEBT EXPENSES 1,950.00 527 66530 764 OTHER DEBT EXPENSES 3,412.50 527 66520 764 OTHER DEBT EXPENSES 975.00 930 66840 764 OTHER DEBT EXPENSES 1,950.00 930 66850 764 OTHER DEBT EXPENSES 1,950.00 930 66860 764 31335 STANLEY PLUMBING & DRAINAGE 28236 55.20 MISCELLANEOUS 55.20 101 31510 31336 PAUL MATTEUCCI 28237 1,090.00 MISCELLANEOUS 800.00 101 22525 MISCELLANEOUS 290.00 101 36630 31337 CREATIVE X PRESSIONS 28238 554.24 MISC. SUPPLIES 554.24 730 69593 120 6014 31338 DANISH FRENCH CATERING 28239 5,821.68 MISC. SUPPLIES 5,821.68 730 69593 120 6015 31339 ALLISON JOHNSON 28240 43.00 MISCELLANEOUS 43.00 101 36330 000 1644 31340 JOHN KISSNER 28241 99.00 MISCELLANEOUS 99.00 101 36330 000 1781 31341 JANA AYLETT-WONG 28242 186.00 MISCELLANEOUS 186.00 101 36330 000 1660 31342 KARIN CLEMENTE 28243 102.00 MISCELLANEOUS 102.00 101 36330 000 1422 31343 GLORIA BATTE 28244 99.00 MISCELLANEOUS 99.00 101 36330 000 1781 31344 ANGELA C. LEE 28245 53.00 MISCELLANEOUS 53.00 101 36330 000 1647 31345 BETTY JOHNSON 28246 32.00 MISCELLANEOUS 32.00 101 36330 000 1521 31346 JORGE BAUSTITA 28247 300.00 MISCELLANEOUS 300.00 101 22593 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 11 03/07/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 31319 UNIVERSITY ENTERPRISES INC 27804 858.60 TRAVEL & MEETINGS 858.60 526 69020 250 31320 R&S ERECTION NORTH PENINSULA 27969 1,012.00 PROFESSIONAL & SPECIALIZED S 1,012.00 619 64460 210 5110 31321 ADVANCED INFRASTRUCTURE TECHNOLO 28004 4,534.45 MISC. SUPPLIES 4,534.45 527 66520 120 31322 ROGER GHIOTTI 28056 300.00 DEPOSIT REFUNDS 300.00 101 22520 31323 ALVIN YANG 28057 1,090.00 MISCELLANEOUS 290.00 101 36630 MISCELLANEOUS 800.00 101 22525 31324 CINTAS FIRE PROTECTION 28124 3,900.00 PROFESSIONAL & SPECIALIZED S 1,500.00 619 64460 210 5120 PROFESSIONAL & SPECIALIZED S 2,400.00 619 64460 210 5240 31325 ZEIGER ENGINEERS INC 28129 356.00 PROFESSIONAL & SPECIALIZED S 356.00 320 81870 210 31326 MAURICE'S GENERAL ENGINEERING 28227 2,250.00 DEPOSIT REFUNDS 2,250.00 101 22520 31327 MATT DABNEY 28228 429.20 TRAVEL & MEETINGS 429.20 101 66210 250 31328 KIRK SYME 28229 950.00 MISCELLANEOUS 950.00 101 36630 31329 SHEHNAAZ SULIMAN 28230 3,000.00 MISCELLANEOUS 3,000.00 101 22546 31330 GARRETT ESTRADA 28231 610.00 DEPOSIT REFUNDS 300.00 101 22520 MISCELLANEOUS 310.00 101 36310 31331 MIKE KERWIN 28232 1,080.00 MISCELLANEOUS 280.00 101 36630 MISCELLANEOUS 800.00 101 22525 31332 WAYNE PAN 28233 1,080.00 MISCELLANEOUS 280.00 101 36630 MISCELLANEOUS 800.00 101 22525 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 10 03/07/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 31304 DORIS CHUN 27201 118.00 MISCELLANEOUS 118.00 101 36330 000 1422 31305 CTC SUPPLIES 27213 300.00 MISC. SUPPLIES 300.00 526 69020 120 31306 JOY CHUNG 27340 102.00 MISCELLANEOUS 102.00 101 36330 000 1422 31307 ROSEMARIE SCHUBERT 27361 24.00 MISCELLANEOUS 24.00 101 36330 000 1660 31308 JP DIGITAL IMAGING 27493 1,042.14 MISC. SUPPLIES 1,042.14 730 69593 120 6030 31309 SHANNON YARYAN 27600 39.00 MISCELLANEOUS 39.00 101 36330 000 1660 31310 BOND BLACKTOP INC 27656 1,596.00 CONTRACTUAL SERVICES 1,596.00 327 81500 220 31311 AT&T MOBILITY 27714 66.35 COMMUNICATIONS 66.35 101 64150 160 31312 AT&T MOBILITY 27716 32.61 COMMUNICATIONS 32.61 101 64100 160 31313 AT&T MOBILITY 27717 220.40 COMMUNICATIONS 220.40 101 66100 160 31314 AT&T MOBILITY 27722 42.25 COMMUNICATIONS 42.25 530 65400 160 31315 AT&T MOBILITY 27724 726.15 COMMUNICATIONS 726.15 201 65200 160 31316 AT&T MOBILITY 27744 65.26 COMMUNICATIONS 65.26 101 65100 160 31317 AT&T MOBILITY 27760 1,063.29 UTILITY EXPENSE 1,063.29 896 20281 31318 WITZIG HANNAH SANDERS & REAGAN L 27777 924.32 MISCELLANEOUS 924.32 618 64520 234 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 03/07/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 31291 VISION INTERNET PROVIDERS INC 26294 200.00 CITY HALL MAINTENANCE 200.00 621 64450 220 31292 QUALIFICATION TARGETS INC. 26319 251.94 POLICE--SUPPLIES 251.94 101 65100 126 31293 DUALITY CODE PUBLISHING 26420 1,581.96 OFFICE EXPENSE 1,581.96 101 64200 110 31294 CEMEX 26506 34.35 MISC. SUPPLIES 34.35 101 66210 120 31295 SHELLY SMITH 26512 90.00 MISCELLANEOUS 90.00 101 36330 000 1660 31296 CHEESE PLEASE 26635 250.16 TRAVEL & MEETINGS 250.16 101 64420 250 31297 GLENN BENTLEY 26707 1,090.00 MISCELLANEOUS 290.00 101 36630 MISCELLANEOUS 800.00 101 22525 31298 CAROL NOWLIN 26736 39.00 MISCELLANEOUS 39.00 101 36330 000 1660 31299 SKYLINE BUSINESS PRODUCTS 26825 1,317.29 OFFICE EXPENSE 469.31 101 66210 110 OFFICE EXPENSE 26.24 101 64420 110 OFFICE EXPENSE 26.24 101 64200 110 OFFICE EXPENSE 42.75 101 64350 110 OFFICE EXPENSE 3.66 101 65300 110 OFFICE EXPENSE 18.55 101 64100 110 OFFICE EXPENSE 42.75 101 64150 110 MISC. SUPPLIES 568.77 101 65300 120 TRAINING EXPENSE 119.02 620 66700 260 31300 JANET A. CHOY 26835 193.00 MISCELLANEOUS 193.00 101 36330 000 1422 31301 CALBO 26933 215.00 DUES & SUBSCRIPTIONS 215.00 101 65300 240 31302 CARPET SYSTEMS 27137 350.00 PROFESSIONAL & SPECIALIZED S 350.00 619 64460 210 5180 31303 ANNETTE DOHERTY 27182 53.00 MISCELLANEOUS 53.00 101 36330 000 1647 ° CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 03/07/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 31275 JC WHITLAM MANUFACTURING 24369 1,379.68 BLDG. & GROUNDS MAINT. 1,379.68 101 68020 190 2200 31276 GRETCHEN LOTT 24452 663.00 CONTRACTUAL SERVICES 663.00 101 68010 220 1661 31277 RICHARD HORNE 24489 223.10 TRAVEL & MEETINGS 223.10 101 66210 250 31278 AETNA 24760 4,049.01 EMPLOYEE BENEFITS 4,049.01 130 20022 31279 DELTA DENTAL PLAN OF CALIFORNIA 24793 7,336.51 EMPLOYEE BENEFITS 7,336.51 130 20014 31280 PREMIER INVESTIGATIONS 24828 82.50 MISC. SUPPLIES 82.50 530 65400 120 31281 EXCEL FITNESS SOLUTIONS 24854 850.10 CONTRACTUAL SERVICES 850.10 201 65200 220 31282 DORIS MORTENSEN 24871 50.50 MISCELLANEOUS 50.50 101 36330 000 1891 31283 JOE CYR 25213 141.83 TRAINING EXPENSE 141.83 101 65300 260 31284 OFFICE DEPOT 25224 125.46 OFFICE EXPENSE 125.46 201 65200 110 31285 JAKE PELK 25236 369.11 TRAINING EXPENSE 369.11 201 65200 260 31286 DAVID PARRY 25585 28.00 MISCELLANEOUS 28.00 101 36330 000 1785 31287 HASLER FINANCIAL SERVICES, LLC 25852 512.46 CITY HALL MAINTENANCE 512.46 621 64450 200 31288 PRISTINE AUTO DETAIL 26046 100.00 EQUIPMENT MAINT. 100.00 101 65100 200 31289 NU TEK SUPPLY 26101 2,406.88 MISC. SUPPLIES 2,406.88 527 66520 120 31290 RANDY HAAG 26228 100.00 MISCELLANEOUS 100.00 101 22593 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 03/07/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 31266 AT&T/MCI 23728 8,986.59 COMMUNICATIONS 20.40 101 64250 160 MISCELLANEOUS 56.45 101 68020 192 2200 COMMUNICATIONS 281.03 201 65200 160 UTILITY EXPENSE 8,628.71 896 20281 31267 KEITH MARTIN 23788 175.58 MISC. SUPPLIES 53.48 526 69020 120 TRAVEL & MEETINGS 50.00 526 69020 250 MISC. SUPPLIES 12.59 527 66520 120 TRAVEL & MEETINGS 8.00 527 66520 250 TRAINING EXPENSE 4.00 527 66520 260 MISC. SUPPLIES 47.51 619 64460 120 31268 DEPARTMENT OF JUSTICE 23905 1,247.00 MISCELLANEOUS 1,247.00 101 23620 31269 UNIVERSAL BUILDING SERVICES 23941 1,013.63 MISC. SUPPLIES 675.82 101 68010 120 1111 MISC. SUPPLIES 169.81 101 68010 120 1114 CONTRACTUAL SERVICES 53.00 619 64460 220 5110 CONTRACTUAL SERVICES 80.00 619 64460 220 5130 CONTRACTUAL SERVICES 35.00 619 64460 220 5230 31270 K.J. WOODS CONSTRUCTION INC 24058 509,770.36 MISCELLANEOUS -56,641.15 327 20005 CONTRACTUAL SERVICES 566,411.51 327 81800 220 31271 C.F. ARCHIBALD 24094 750.00 MISCELLANEOUS 750.00 526 22502 31272 SPANGLE ASSOCIATES 24113 3,102.00 PROFESSIONAL & SPECIALIZED S 3,102.00 530 65400 210 31273 BAYSIDE PRINTED PRODUCTS 24192 1,992.79 OFFICE EXPENSE 30.19 101 64420 110 OFFICE EXPENSE 301.91 101 66100 110 OFFICE EXPENSE 880.09 101 64250 110 OFFICE EXPENSE 181.15 101 64150 110 OFFICE EXPENSE 338.49 101 64250 110 OFFICE EXPENSE 150.96 526 69020 110 OFFICE EXPENSE 110.00 621 64450 110 31274 FASTLANE TEK INC. 24304 3,050.00 TRAINING EXPENSE 1,375.00 101 66210 260 MISCELLANEOUS EXPENSE 1,675.00 526 69020 290 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 03/07/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 31254 ATHENS ADMINISTRATORS 22851 10,843.00 CLAIMS ADJUSTING SERVICES 10,843.00 618 64520 225 31255 SABRE CONTROLS 23017 155.57 MISC. SUPPLIES 155.57 526 69020 120 31256 OFFICE MAX 23306 501.49 OFFICE EXPENSE 67.52 101 64250 110 MISC. SUPPLIES 371.31 101 68010 120 1101 MISC. SUPPLIES 15.69 530 65400 120 OFFICE EXPENSE 46.97 621 64450 110 31257 AIRGAS 23307 47.87 EQUIPMENT MAINT. 47.87 101 68020 200 2200 31258 WILCO SUPPLY 23333 837.84 MISC. SUPPLIES 837.84 619 64460 120 5180 31259 DATASAFE 23410 1,342.85 OFFICE EXPENSE 200.85 101 64200 110 OFFICE EXPENSE 3.00 101 64150 110 OFFICE EXPENSE 100.00 101 64420 110 OFFICE EXPENSE 344.00 101 66100 110 MISC. SUPPLIES 300.00 101 64350 120 BANKING SERVICE FEES 350.00 101 64250 120 MISC. SUPPLIES 45.00 101 64400 120 31260 RECALL- TOTAL INFORMATION MGMT 23411 232.20 MISCELLANEOUS 232.20 101 22518 31261 EMERALD PLUMBING & FIRE PROTECTI 23586 1,800.00 DEPOSIT REFUNDS 1,800.00 101 22520 31262 MCMASTER-CARR SUPPLY CO. 23611 289.17 SMALL TOOLS 189.51 201 65200 130 MISC. SUPPLIES 99.66 526 69020 120 31263 REFRIGERATION SUPPLIES DISTRIBUT 23639 50.92 MISC. SUPPLIES 50.92 619 64460 120 5120 31264 AT&T 23661 40.80 COMMUNICATIONS 40.80 621 64450 160 31265 SCS FIELD SERVICES 23727 2,562.50 PROFESSIONAL & SPECIALIZED S 2,562.50 528 66600 210 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 03/07/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 31239 JOHN SERRATO 19914 1,050.00 MISCELLANEOUS 1,050.00 101 22546 31240 INTRALINE INC 20097 860.94 MISC. SUPPLIES 600.00 619 64460 120 5180 MISC. SUPPLIES 260.94 619 64460 120 5110 31241 BRIDGE WIRELESS 20633 1,897.04 CAPITAL EQUIPMENT 1,897.04 620 66700 800 31242 SPRINT PCS 20724 799.84 CONTRACTUAL SERVICES 799.84 101 65100 220 31243 NILMEYER, CATHERINE J.M. 21121 675.00 MISCELLANEOUS 675.00 101 22525 31244 QUICK MIX CONCRETE 21140 634.00 SIDEWALK REPAIR EXPENSE 634.00 101 66210 219 31245 SPARTAN TOOL LLC 21329 296.45 SMALL TOOLS 296.45 527 66520 130 31246 COW GOVERNMENT, INC. 21482 470.28 MISC. SUPPLIES 470.28 101 68010 120 1101 31247 WESTERN HIGHWAY PRODUCTS, INC. 21680 674.65 TRAFFIC CONTROL MATERIALS 674.65 101 66210 222 31248 HILLSIDE DRILLING 21840 16,099.99 PROFESSIONAL & SPECIALIZED S 16,099.99 327 81700 210 31249 ROBERTS AND BRUNE 22178 6,775.77 MISC. SUPPLIES 6,473.33 526 69020 120 SMALL TOOLS 302.44 526 69020 130 31250 CSG CONSULTANTS 22465 5,998.50 MISCELLANEOUS 1,235.00 201 35221 000 7100 MISCELLANEOUS 1,995.00 201 35220 000 7100 MISCELLANEOUS 2,768.50 619 64460 804 5110 31251 LEADERSHIP 22496 1,000.00 MISC. SUPPLIES 1,000.00 101 64150 120 31252 HELMIG CONSTRUCTION 22501 800.00 DEPOSIT REFUNDS 800.00 101 22520 31253 BURLINGAME FAMILY PET HOSPITAL 22773 109.98 MISC. SUPPLIES 109.98 101 65100 120 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 03/07/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 31225 KIERAN WOODS 17407 750.00 MISCELLANEOUS 750.00 101 22546 31226 STANDARD REGISTER 17495 788.32 OFFICE EXPENSE 788.32 101 64250 110 31227 COLORPRINT 17497 263.59 MISC. SUPPLIES 263.59 528 66600 120 31228 DON CHESNEY 18143 1,203.87 TRAINING EXPENSE 1,203.87 201 65200 260 31229 MILLS-PENINSULA HEALTH SERVICES 18546 644.80 PROFESSIONAL & SPECIALIZED S 644.80 101 64420 210 31230 COUNTY OF SAN MATEO 18565 47,005.89 CONTRACTUAL SERVICES 47,005.89 101 64540 220 31231 BAY ALARM 18854 2,001.28 PROFESSIONAL & SPECIALIZED S 1,310.99 619 64460 210 PROFESSIONAL & SPECIALIZED S 690.29 619 64460 210 5150 31232 AMERICAN WATER WORKS ASSN. 18951 534.00 MISCELLANEOUS 474.00 526 69020 233 TRAINING EXPENSE 60.00 526 69020 260 31233 ACCESS UNIFORMS & EMBROIDERY 18990 1,078.44 MISC. SUPPLIES 502.36 101 68010 120 1785 UNIFORMS AND EQUIPMENT 576.08 527 66520 140 31234 LIEBERT CASSIDY WHITMORE 19095 81.00 PROFESSIONAL & SPECIALIZED S 81.00 101 64350 210 31235 PRIORITY 1 19239 266.73 MISC. SUPPLIES 266.73 527 66520 120 31236 ARROWHEAD MOUNTAIN SPRING WATER 19330 391.17 OFFICE EXPENSE 9.13 101 64200 110 MISC. SUPPLIES 9.14 101 64150 120 MISC. SUPPLIES 9.14 101 64350 120 MISC. SUPPLIES 9.13 101 64420 120 WATER PURCHASES 354.63 526 69020 171 31237 WILSEY & HAM 19397 1,298.75 PROFESSIONAL & SPECIALIZED S 1,298.75 320 81920 210 31238 CREATIVE INTERCONNECT 19768 228.36 CONTRACTUAL SERVICES 228.36 201 65200 220 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 03/07/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 31217 CHIEF DON DORNELL 11568 1,711.08 MISC. SUPPLIES 122.34 201 65200 120 MISCELLANEOUS 417.84 201 65200 144 DUES & SUBSCRIPTIONS 320.00 201 65200 240 TRAVEL & MEETINGS 140.75 201 65200 250 TRAINING EXPENSE 386.16 201 65200 260 FIRE APPARATUS MAINT. 81.91 625 65213 203 MISC. SUPPLIES 138.56 730 69585 120 MISCELLANEOUS 103.52 731 22554 31218 RADIOSHACK CORPORATION 11749 29.22 MISC. SUPPLIES 29.22 528 66600 120 31219 BURLINGAME POLICE DEPT 13720 690.00 OFFICE EXPENSE 200.00 101 65100 110 COMMUNICATIONS 120.00 101 65100 160 DUES & SUBSCRIPTIONS 75.00 101 65100 240 TRAINING EXPENSE 295.00 101 65100 260 31220 COUNTY OF SANTA CLARA 13753 9,861.00 PROFESSIONAL & SPECIALIZED S 9,861.00 101 64420 210 31221 ELECTRO-MOTION INCORPORATED 14007 6,736.06 PUMP EQUIPMENT REPAIR 1,995.19 101 66210 230 PUMP EQUIPMENT REPAIR 315.00 526 69020 230 PUMP EQUIPMENT REPAIR 2,180.19 527 66520 230 PROFESSIONAL & SPECIALIZED S 794.44 619 64460 210 5130 PROFESSIONAL & SPECIALIZED S 386.24 619 64460 210 5240 PROFESSIONAL & SPECIALIZED S 1,065.00 619 64460 210 5130 31222 LOS ALTOS TYPEWRITER 15853 765.00 OFFICE EXPENSE 45.00 101 68020 110 2100 OFFICE EXPENSE 225.00 101 64250 110 MISC. SUPPLIES 22.50 101 64350 120 MISC. SUPPLIES 22.50 101 64150 120 EQUIPMENT MAINT. 45.00 101 66100 200 EQUIPMENT MAINT. 45.00 101 64200 200 EQUIPMENT MAINT. 225.00 101 65100 200 EQUIPMENT MAINT. 45.00 201 65200 200 OFFICE EXPENSE 45.00 526 69020 110 CITY HALL MAINTENANCE 45.00 621 64450 200 31223 MCDONOUGH, HOLLAND & ALLEN 16148 2,546.44 PROFESSIONAL & SPECIALIZED S 2,546.44 618 64520 210 31224 MUNICIPAL MAINTENANCE 16629 72.83 SUPPLIES 72.83 620 15000 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 03/07/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 31210 BURLINGAME REC. DEPT./PETTY CASH 03910 3,835.93 MISC. SUPPLIES 52.07 101 68010 120 1370 MISC. SUPPLIES 19.00 101 68010 120 1781 MISC. SUPPLIES 423.00 101 68010 120 1101 MISC. SUPPLIES 40.79 101 68010 120 1422 MISC. SUPPLIES 124.38 101 68010 120 1330 MISC. SUPPLIES 26.33 101 68010 120 1785 CONTRACTUAL SERVICES 576.00 101 68010 220 1644 CONTRACTUAL SERVICES 160.00 101 68010 220 1660 CONTRACTUAL SERVICES 20.00 101 68010 220 1331 CONTRACTUAL SERVICES 52.00 101 68010 220 1646 CONTRACTUAL SERVICES 180.00 101 68010 220 1784 CONTRACTUAL SERVICES 165.00 101 68010 220 1645 CONTRACTUAL SERVICES 150.00 101 68010 220 1648 CONTRACTUAL SERVICES 100.00 101 68010 220 1521 TRAVEL & MEETINGS 15.00 101 68010 250 1100 TRAVEL & MEETINGS 10.00 101 68020 250 2100 TRAVEL & MEETINGS 400.00 101 68020 250 2200 MISC. SUPPLIES 28.85 730 69593 120 MISC. SUPPLIES 120.00 730 69593 120 6060 MISC. SUPPLIES 488.17 730 69593 120 6014 MISC. SUPPLIES 115.39 730 69593 120 MISC. SUPPLIES 569.95 730 69593 120 6015 31211 WEST GROUP PAYMENT CTR. 03964 321.72 MISC. SUPPLIES 35.72 101 64350 120 PROFESSIONAL & SPECIALIZED S 286.00 101 64350 210 31212 B.E.I. ELECTRICAL SUPPLIES 09072 36.74 MISC. SUPPLIES 36.74 619 64460 120 5250 31213 CITY OF MILLBRAE 09234 3,152.82 PROFESSIONAL & SPECIALIZED S 3,152.82 101 64350 210 31214 LIFE ASSIST 09392 120.29 SUPPLIES 120.29 201 65200 112 31215 ABAG - LIABILITY 09518 1,687.50 PROFESSIONAL & SPECIALIZED S 1,687.50 618 64520 210 31216 GARY M. OLSON, PH.D. 09902 600.00 PERSONNEL EXAMINATIONS 600.00 101 64420 121 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 03/07/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 31199 WHITE CAP 01250 856.15 MISC. SUPPLIES 856.15 527 66520 120 31200 BURLINGAME CHAMBER OF COMMERCE 01637 2,514.92 CONTRACTUAL SERVICES 2,514.92 101 64560 220 31201 D & M TOWING, INC. 02029 65.00 EQUIPMENT MAINT. 65.00 620 66700 200 31202 VEOLIA WATER 02110 35,794.41 BLDG. & GROUNDS MAINT. 16,922.40 527 66530 190 CAPITAL EQUIPMENT 18,872.01 527 66530 800 31203 EWING IRRIGATION PRODUCTS 02157 568.07 MISCELLANEOUS 568.07 101 68020 192 2200 31204 W.W. GRAINGER, INC. 02248 749.66 SMALL TOOLS 438.32 526 69020 130 MISC. SUPPLIES 112.58 619 64460 120 5110 MISC. SUPPLIES 54.55 619 64460 120 MISC. SUPPLIES 100.00 619 64460 120 5130 TRAINING EXPENSE 44.21 619 64460 260 5180 31205 GRANITE ROCK COMPANY 02261 892.65 STREET RESURFACING EXPENSE 892.65 101 66210 226 31206 NIXON-EGLI EQUIPMENT CO. 03028 137.74 SUPPLIES 137.74 620 15000 31207 P. G. & E. 03054 17,917.68 GAS & ELECTRIC 17,917.68 101 66100 170 31208 ROSS RECREATION EQUIPMENT 03271 758.56 BLDG. & GROUNDS MAINT. 758.56 101 68020 190 2200 31209 TIMBERLINE TREE SERVICE, INC. 03760 5,358.72 CONTRACTUAL SERVICES 5,358.72 101 68020 220 2300 CITY OF BURLINGAME 02-28-2008 WARRANT REG I ST ER PAGE 10 FUND RECAP 07-08 NAME FUND AMOUNT GENERAL FUND 101 123,422.84 PAYROLL REVOLVING FUND 130 11,237.42 CENTRAL COUNTY FIRE 201 17,148.23 CAPITAL IMPROVEMENTS FUND 320 44,324.01 WATER CAPITAL PROJECT FUND 326 65,627.97 SEWER CAPITAL PROJECT FUND 327 5,936.00 WATER FUND 526 4,279.53 SEWER FUND 527 3,231.41 SOLID WASTE FUND 528 18.22 PARKING ENTERPRISE FUND 530 4,315.52 SELF INSURANCE FUND 618 -85.47 FACILITIES SERVICES FUND 619 1,276.38 EQUIPMENT SERVICES FUND 620 9,736.80 INFORMATION SERVICES FUND 621 9,246.72 FIRE MECHANIC SERVICES FUND 625 5,528.10 OTHER LOCAL GRANTS/DONATIONS 730 1,871.46 TRUST AND AGENCY FUND 731 167,319.93 BURLINGAME TRAIN SHUTTLE PROGRAM 736 25,757.24 UTILITY REVOLVING FUND 896 2,378.21 TOTAL FOR APPROVAL $502,570.52 <3qj I D ZZs.oO> vv t D a.13��5 <`Z�.av> vvI o 3')%j HONORABLE MAYOR AND CITY COUNCIL: < 114�L-) 5 vvI D ze,oc, /��i�' W I D 14 t-I-i� THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 1011J���j> V�I p Z"I O I}i,, INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 31105 THROUGH 31198 INCLUSIVE,TOTALING N _ THE AMOUNT OF $502,570.52, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER l ! , -7 T. 4o OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .................................... .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 02/28/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 31192 STANDARD INSURANCE COMPANY 28021 3,316.86 EMPLOYEE BENEFITS 3,316.86 130 20021 31193 JON MICHAEL BECERRA 28070 141.00 CONTRACTUAL SERVICES 141.00 101 68010 220 1780 31194 RICOH AMERICAS CORP 28221 854.28 CONTRACTUAL SERVICES 92.52 101 65150 220 CONTRACTUAL SERVICES 761.76 101 65100 220 31195 NICHOLAS J PEROS 28222 750.00 PROFESSIONAL & SPECIALIZED S 750.00 730 69593 210 6014 31196 PACIFIC DANCE COMPANY LLC 28223 525.00 CONTRACTUAL SERVICES 525.00 101 68010 220 1647 31197 STACEY GARIBALDI 28224 300.00 DEPOSIT REFUNDS 300.00 101 22520 31198 HERBERT FUNG 28225 325.00 MISCELLANEOUS 325.00 101 37010 TOTAL $502,570.52 1 .-iISC. SUPPLIES 216.49 619 64460 ._j 5240 TRAINING EXPENSE 99.00 619 64460 260 EQUIPMENT MAINT. 1,017.27 620 66700 200 OFFICE EXPENSE 72.65 621 64450 110 MISC. SUPPLIES 126.86 730 69583 120 MISC. SUPPLIES 86.33 730 69533 120 CONTRACTUAL SERVICES 9.96 730 69533 220 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 02/28/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 31191 U.S. BANK CORPORATE PAYMENT SYST 27931 12,231.26 MISCELLANEOUS -3.42 101 23611 OFFICE EXPENSE 43.37 101 66100 110 OFFICE EXPENSE 38.21 101 65100 110 OFFICE EXPENSE 20.29 101 66100 110 OFFICE EXPENSE 63.13 101 67500 110 OFFICE EXPENSE 34.49 101 64420 110 OFFICE EXPENSE 20.22 101 64250 110 OFFICE EXPENSE 23.90 101 64400 110 OFFICE EXPENSE 23.90 101 66100 110 MISC. SUPPLIES 159.00 101 68010 120 1101 MISC. SUPPLIES 23.36 101 68010 120 1521 MISC. SUPPLIES 39.95 101 65150 120 MISC. SUPPLIES -119.90 101 65300 120 MISC. SUPPLIES 282.95 101 65100 120 MISC. SUPPLIES 103.00 101 68020 120 2300 MISC. SUPPLIES 214.90 101 67500 120 MISC. SUPPLIES 1,032.13 101 68010 120 1422 MISC. SUPPLIES 234.80 101 68010 120 1789 MISC. SUPPLIES 19.98 101 68010 120 1422 MISC. SUPPLIES 70.63 101 68020 120 2300 MISC. SUPPLIES 64.91 101 68010 120 1891 MISC. SUPPLIES 200.00 101 66210 120 MISC. SUPPLIES 74,08 101 68010 120 1370 MISC. SUPPLIES 3.42 101 65100 120 MISC. SUPPLIES 24.06 101 68010 120 1330 MISC. SUPPLIES 156.65 101 68010 120 1370 MISC. SUPPLIES 12.33 101 68010 120 1114 PERSONNEL EXAMINATIONS 180.00 101 64420 121 LIBRARY--RECORDS AND CASSETT 434.76 101 67500 125 LIBRARY--BOOKS AND MAPS 147.65 101 67500 129 SMALL TOOLS 23.90 101 65300 130 BLDG. & GROUNDS MAINT. 18.37 101 67500 190 EQUIPMENT MAINT. 121.02 101 65100 200 PROFESSIONAL & SPECIALIZED S 480.00 101 64560 210 PROFESSIONAL & SPECIALIZED S 120.00 101 65100 210 CONTRACTUAL SERVICES 1,914.18 101 68010 220 1370 DUES & SUBSCRIPTIONS 915.00 101 67500 240 DUES & SUBSCRIPTIONS 19.95 101 64420 240 TRAVEL & MEETINGS 813.00 101 66100 250 TRAVEL & MEETINGS 117.50 101 68010 250 1101 TRAVEL & MEETINGS 40.00 101 64400 250 TRAVEL & MEETINGS 1,763.48 101 68010 250 1101 TRAVEL & MEETINGS 24.67 101 64150 250 TRAVEL & MEETINGS 17.00 101 69537 250 TRAVEL & MEETINGS 117.50 101 68010 250 1101 TRAVEL & MEETINGS 129.60 101 64250 250 TRAINING EXPENSE 219.00 101 66210 260 TRAINING EXPENSE 28.95 101 64420 260 POLICE INVESTIGATION EXPENSE 162.35 101 65100 292 OFFICE EXPENSE 19.95 201 65500 110 ( PROFESSIONAL & SPECIALIZED S -85.47 618 64520 210 r CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 02/28/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 31187 DATAMAX ONEIL 27767 1,089.46 MISCELLANEOUS -87.45 530 23611 MISC. SUPPLIES 1,176.91 530 65400 120 31188 PRE PAID LEGAL SERVICES INC 27801 106.61 MISCELLANEOUS 106.61 130 21019 31189 PRECISION ENGINEERING INC 27802 35,209.20 CONTRACTUAL SERVICES 35,209.20 320 81740 220 31190 HOLT 27907 4,569.37 FIRE APPARATUS MAINT. 4,569.37 625 65213 203 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 02/28/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 31173 GOLDEN STATE FLOW MEASUREMENT IN 24696 48,302.97 MISC. SUPPLIES 48,302.97 326 81390 120 31174 GINA BALDRIDGE 25092 510.00 MISC. SUPPLIES 510.00 730 69583 120 31175 OFFICE DEPOT 25224 802.58 OFFICE EXPENSE 528.12 101 65100 110 OFFICE EXPENSE 76.68 201 65500 110 OFFICE EXPENSE 197.78 201 65200 110 31176 CINTAS FIRST AID & SAFETY 25729 94.62 TRAINING EXPENSE 94.62 101 68020 260 2300 31177 R.A. METAL PRODUCTS, INC 26527 337.74 FIRE APPARATUS MAINT. 337.74 201 65200 203 31178 SKYLINE BUSINESS PRODUCTS 26825 510.26 OFFICE EXPENSE 79.70 101 66210 110 OFFICE EXPENSE 430.56 101 65300 110 31179 AT&T LONG DISTANCE 26977 97.42 UTILITY EXPENSE 97.42 896 20281 31180 SAN FRANCISCO FENCERS CLUB 27032 368.00 CONTRACTUAL SERVICES 368.00 101 68010 220 1762 31181 OFFICE RELIEF 27065 1,591.28 CONTRACTUAL SERVICES 1,591.28 101 65150 220 31182 LINDA REAVES 27168 1,396.53 CAPITAL EQUIPMENT 1,396.53 620 66700 800 31183 CMTA ANNUAL CONFERENCE 27285 580.00 TRAVEL & MEETINGS 580.00 101 64250 250 31184 PROMOTIONAL ADVANTAGE 27563 269.92 MISC. SUPPLIES 269.92 730 69593 120 6020 31185 LOOMIS 27594 2,556.94 BANKING SERVICE FEES 500.00 101 64250 120 MISC. SUPPLIES 2,056.94 530 65400 120 31186 NICE SHOT LLC 27765 2,773.69 POLICE--SUPPLIES 2,773.69 101 65100 126 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 02/28/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 31158 JANNETTE GREER 23769 282.00 CONTRACTUAL SERVICES 282.00 101 68010 220 1648 31159 CITY OF HALF MOON BAY 23862 145.80 MISCELLANEOUS 145.80 731 22587 31160 DEPARTMENT OF JUSTICE 23905 32.00 PROFESSIONAL & SPECIALIZED S 32.00 101 64420 210 31161 UNIVERSAL BUILDING SERVICES 23941 665.28 MISC. SUPPLIES 89.25 201 65200 111 CONTRACTUAL SERVICES 424.03 619 64460 220 5240 CONTRACTUAL SERVICES 152.00 619 64460 220 5180 31162 SAN MATEO MEDICAL CENTER 24408 1,400.00 POLICE INVESTIGATION EXPENSE 1,400.00 101 65100 292 31163 COMPUCOM 24467 6,462.47 MISCELLANEOUS 6,462.47 621 64450 400 31164 CENTRAL COUNTY FIREFIGHTERS FUND 24518 4,370.00 MISCELLANEOUS 4,370.00 130 20016 31165 CENTRAL COUNTY FIREFIGHTERS FUND 24519 78.00 UNION DUES 78.00 130 21080 31166 BURLINGAME POLICE ADMINISTRATION 24520 180.00 MISCELLANEOUS 180.00 130 20024 31167 BURLINGAME POLICE OFFICERS ASSN 24521 640.00 MISCELLANEOUS 640.00 130 20024 31168 C.L.E.A. 24523 585.00 MISCELLANEOUS 585.00 130 20026 31169 STANDARD INSURANCE CO. RB 24525 1,136.35 MISCELLANEOUS 1,136.35 130 20025 31170 TEAMSTERS #856 24526 504.00 UNION DUES 504.00 130 21091 31171 TEAMSTERS UNION LOCAL 856 24528 320.60 MISCELLANEOUS 320.60 130 21092 31172 BRYAN ROSENBERG 24631 188.00 CONTRACTUAL SERVICES 188.00 101 68010 220 1780 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 02/28/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 31144 AFFINITEL COMMUNICATIONS 20246 2,436.58 COMMUNICATIONS 2,436.58 621 64450 160 31145 LYNX TECHNOLOGIES 20501 3,900.00 PROFESSIONAL&SPECIALIZED S 3,900.00 326 75170 210 31146 AARONSON, DICKERSON, COHN& 20798 687.50 PROFESSIONAL&SPECIALIZED S 687.50 101 64420 210 31147 TURBO DATA SYSTEMS, INC. 21767 6,548.80 MISCELLANEOUS 6,548.80 101 37010 31148 REED EQUIPMENT CO 21980 117.72 EQUIPMENT MAINT. 117.72 101 68020 200 2200 31149 PARKING COMPANY OF AMERICA 22500 23,866.31 CONTRACTUAL SERVICES 8,126.40 736 64572 220 CONTRACTUAL SERVICES 15,470.16 736 64571 220 CONTRACTUAL SERVICES 269.75 736 64572 220 31150 BURLINGAME GOLF CENTER 22582 947.35 GAS&ELECTRIC 947.35 101 68010 170 1286 31151 ANZA ENGINEERING 22634 79,700.00 DITCH&CREEK CLEANING EXPEN 79,700.00 101 66210 223 31152 SAN MATEO REGIONAL NETWORK, INC. 22759 435.00 UTILITY EXPENSE 435.00 896 20281 31153 ROBERTA RESTANI 22828 164.50 CONTRACTUAL SERVICES 164.50 101 68010 220 1645 31154 CYBERNET CONSULTING, INC. 23234 13,425.00 PROFESSIONAL&SPECIALIZED S 13,425.00 326 80910 210 31155 OFFICE MAX 23306 391.56 OFFICE EXPENSE 24.78 101 64250 110 OFFICE EXPENSE 77.35 101 66100 110 MISC. SUPPLIES 14.41 530 65400 120 OFFICE EXPENSE 275.02 621 64450 110 31156 REPUBLIC ELECTRIC 23382 5,936.00 CONTRACTUAL SERVICES 5,936.00 327 81800 220 31157 BANK OF NEW YORK 23553 2,450.00 BANK TRUSTEE SERVICES 1,600.83 526 69020 763 I BANK TRUSTEE SERVICES 849.17 527 66520 763 { l/ CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 02/28/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 31132 GREAT AMERICA 18078 1,670.24 CONTRACTUAL SERVICES 1,670.24 101 68010 220 1212 31133 CALIFORNIA MUNICIPAL 18915 235.00 DUES & SUBSCRIPTIONS 235.00 101 64250 240 31134 ACCESS UNIFORMS & EMBROIDERY 18990 118.39 MISC. SUPPLIES 118.39 730 69593 120 6014 31135 PRUDENTIAL OVERALL SUPPLY 19027 1,470.47 UNIFORMS AND EQUIPMENT 260.44 101 66210 140 CONTRACTUAL SERVICES 287.24 201 65200 220 UNIFORMS AND EQUIPMENT 331.52 526 69020 140 UNIFORMS AND EQUIPMENT 260.41 527 66520 140 UNIFORMS AND EQUIPMENT 18.22 528 66600 140 UNIFORMS AND EQUIPMENT 92.68 619 64460 140 UNIFORMS AND EQUIPMENT 219.96 620 66700 140 31136 PRIORITY 1 19239 75.00 FIRE APPARATUS MAINT. 75.00 625 65213 203 31137 JAMES CACCIA PLUMBING 19320 150.00 DEPOSIT REFUNDS 150.00 101 22520 31138 ARROWHEAD MOUNTAIN SPRING WATER 19330 584.01 OFFICE EXPENSE 62.49 101 64250 110 MISC. SUPPLIES 521.52 201 65200 111 31139 BURTON'S FIRE, INC. 19366 751.98 FIRE APPARATUS MAINT. 588.88 201 65200 203 FIRE APPARATUS MAINT. 163.10 625 65213 203 31140 WILSEY & HAM 19397 1,933.50 CONTRACTUAL SERVICES 1,933.50 320 81780 220 31141 KATHY KARAS 19812 282.00 CONTRACTUAL SERVICES 282.00 101 68010 220 1644 31142 PENINSULA CORRIDOR JOINT 20060 5,914.93 RENTS & LEASES 2,012.00 526 69020 180 RENTS & LEASES 2,012.00 527 66520 180 CONTRACTUAL SERVICES 1,890.93 736 64570 220 31143 DANIEL STRAMBI 20134 5,777.79 MISCELLANEOUS 5,777.79 101 31510 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 02/28/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 31117 POM INC. 09248 1,154.71 EQUIPMENT MAINT. 1,154.71 530 65400 200 31118 OLE'S 09626 50.92 SUPPLIES 50.92 620 15000 31119 TELECOMMUNICATIONS ENGINEERING A 10101 491.00 CONTRACTUAL SERVICES 491.00 201 65200 220 31120 CAL-STEAM 10557 596.79 MISCELLANEOUS 456.69 101 68020 192 2200 MISC. SUPPLIES 42.44 526 69020 120 MISC. SUPPLIES 82.91 527 66520 120 MISC. SUPPLIES 14.75 619 64460 120 5120 31121 PIP PRINTING 10620 231.66 MISC. SUPPLIES 231.66 101 68020 120 2100 31122 ELECTRO-MOTION INCORPORATED 14007 1,065.00 PUMP EQUIPMENT REPAIR 1,065.00 101 66210 230 31123 DAILY JOURNAL CORP. 15626 146.00 PUBLICATIONS & ADVERTISING 146.00 101 64200 150 31124 VALLEY OIL CO. 15764 1,663.48 SUPPLIES 1,663.48 620 15000 31125 SYDNEY MALKOO 16347 37.88 SMALL TOOLS 37.88 620 66700 130 31126 MASATOSHI MORITA 16464 68.00 CONTRACTUAL SERVICES 68.00 101 68010 220 1762 31127 MILLBRAE FURNITURE & APPLIANCE 16813 1,655.14 BLDG. & GROUNDS MAINT. 1,655.14 201 65200 190 31128 METRO MOBILE COMMUNICATIONS 17402 4,722.16 CAPITAL EQUIPMENT 4,722.16 620 66700 800 31129 HI-TECH EMERGENCY VEHICLE 17546 272.97 FIRE APPARATUS MAINT. 272.97 625 65213 203 31130 LEE & ASSOCIATES 17568 6,476.85 SUPPLIES 6,413.81 201 65200 112 TRAINING EXPENSE 63.04 201 65200 260 31131 SAN DIEGO POLICE EQUIPMENT CO 17646 401.82 POLICE--SUPPLIES 401.82 101 65100 126 � C C CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 02/28/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 31105 ALAN STEEL & SUPPLY CO. 01059 200.80 BLDG. & GROUNDS MAINT. 200.80 101 68020 190 2200 31106 BAYSHORE INTERNATIONAL TRUCKS 01236 447.66 FIRE APPARATUS MAINT. 447.66 625 65213 203 31107 BURLINGAME AUTO SUPPLY 01507 787.37 GAS, OIL & GREASE 16.14 201 65200 201 FIRE APPARATUS MAINT. 115.71 201 65200 203 MISC. SUPPLIES 26.92 527 66520 120 SUPPLIES 628.60 620 15000 31108 L. N. CURTIS & SONS 02027 81 .73 SMALL TOOLS 81 .73 201 65200 130 31109 EWING IRRIGATION PRODUCTS 02157 7,203.64 MISCELLANEOUS 22.33 101 68020 192 2200 CONTRACTUAL SERVICES 7, 181 .31 320 81100 220 31110 WATER/FINANCE PETTY CASH 02184 1 ,845.79 MISCELLANEOUS 1 ,845 .79 896 20282 31111 W.W. GRAINGER, INC. 02248 758.80 MISC. SUPPLIES 758.80 101 68020 120 2200 31112 GRANITE ROCK COMPANY 02261 1 ,269.05 STREET RESURFACING EXPENSE 1 ,269.05 101 66210 226 31113 HEWLETT PACKARD 02457 6, 192.62 MISCELLANEOUS 6, 192.62 201 65200 400 31114 MILLBRAE LUMBER CO. 02898 774.48 BLDG. & GROUNDS MAINT. 9.42 101 68020 190 2200 SIDEWALK REPAIR EXPENSE 194.89 101 66210 219 MISC. SUPPLIES 292.74 526 69020 120 MISC. SUPPLIES 52.51 619 64460 120 MISC. SUPPLIES 10.60 619 64460 120 5250 MISC. SUPPLIES 51 .28 619 64460 120 5160 MISC. SUPPLIES 163.04 619 64460 120 5240 31115 AT&T 03080 230.95 COMMUNICATIONS 77. 11 101 67500 160 COMMUNICATIONS 76.73 101 65100 160 COMMUNICATIONS 77. 11 101 67500 160 31116 SAN MATEO COUNTY CONVENTION & 03431 167, 174.13 MISCELLANEOUS 167, 174. 13 731 22587 CITY OF BURLINGAME 02-22-2008 W A R R A N T R E G I S T E R PAGE 10 FUND RECAP 07-08 NAME FUND AMOUNT GENERAL FUND 101 151,694.39 PAYROLL REVOLVING FUND 130 8,326.56 CENTRAL COUNTY FIRE 201 2,433.00 CAPITAL IMPROVEMENTS FUND 320 4,601.00 WATER CAPITAL PROJECT FUND 326 78,663.52 SEWER CAPITAL PROJECT FUND 327 66,004.20 WATER FUND 526 11,763.98 SEWER FUND 527 219,331.07 SOLID WASTE FUND 528 4,576.69 PARKING ENTERPRISE FUND 530 1,267.76 SELF INSURANCE FUND 618 24,996.13 FACILITIES SERVICES FUND 619 8,025.37 EQUIPMENT SERVICES FUND 620 28,411.08 INFORMATION SERVICES FUND 621 2,107.78 OTHER LOCAL GRANTS/DONATIONS 730 300.00 STATE GRANTS FUND 734 1,200.00 UTILITY REVOLVING FUND 896 41,976.21 TOTAL FOR APPROVAL $655,678.74 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 10 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 30931 THROUGH 31104 INCLUSIVE,TOTALING IN THE AMOUNT OF $655,678.74, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .................................... .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... ...l.../... COUNCIL DATE CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 02/22/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 31090 ARAGON BURLINGHAM 28204 5,000.00 DEPOSIT REFUNDS 5,000.00 101 22520 31091 VICTOR LO 28205 2,288.00 DEPOSIT REFUNDS 2,288.00 101 22520 31092 ALEXANDRA KROMELOM 28206 1,075.80 DEPOSIT REFUNDS 300.00 101 22520 MISCELLANEOUS 775.80 101 36310 31093 SANTA CLARA COUNTY FPO'S 28207 120.00 TRAVEL & MEETINGS 120.00 101 65300 250 31094 OLENKA KRUPA 28208 325.00 CLAIMS PAYMENTS 325.00 618 64520 601 31095 CALIFORNIA BUILDING OFFICIALS 28209 425.00 TRAINING EXPENSE 425.00 101 65300 260 31096 PENINSULA WATER WORKS ASSN 28210 10.00 DUES & SUBSCRIPTIONS 10.00 526 69020 240 31097 SAN MATEO UNION HIGH SCHOOL DIST 28211 30,961.00 BLDG. & GROUNDS MAINT. 30,961.00 101 68010 190 1114 31098 OLGA HAPP 28213 1,090.00 MISCELLANEOUS 800.00 101 22525 MISCELLANEOUS 290.00 101 36630 31099 DAVE UPCHURCH 28214 1,090.00 MISCELLANEOUS 800.00 101 22525 MISCELLANEOUS 290.00 101 36630 31100 TONY LEUNG 28215 1,090.00 MISCELLANEOUS 290.00 101 36630 MISCELLANEOUS 800.00 101 22525 31101 CRUZ BROTHERS LOCATORS 28216 290.00 MISC. SUPPLIES 290.00 526 69020 120 31102 HENRY TAM 28217 300.00 DEPOSIT REFUNDS 300.00 101 22520 31103 DAWDY PHOTOGRAPHY 28218 300.00 MISC. SUPPLIES 300.00 730 69593 120 6014 31104 GEORGE BAGDON 28219 550.00 EMPLOYEE BENEFITS 550.00 130 20060 TOTAL $655,678.74 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 02/22/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 31074 OFFICE RELIEF 27065 747.09 MISC. SUPPLIES 747.09 101 65300 120 31075 ADVANCE RECRUITMENT SOLUTIONS 27211 770.00 PUBLICATIONS & ADVERTISING 770.00 101 64420 150 31076 JOSEPH BUNNELL 27243 100.00 EMPLOYEE BENEFITS 100.00 130 20060 31077 BOND BLACKTOP INC 27656 14,364.00 CONTRACTUAL SERVICES 8,400.00 101 66210 220 CONTRACTUAL SERVICES 5,964.00 327 81500 220 31078 4 LEAF INC 27948 18,114.00 PROFESSIONAL & SPECIALIZED S 18,114.00 327 81800 210 31079 GAMA TROPHIES 28049 52.60 MISC. SUPPLIES 52.60 530 65400 120 31080 INTERSTATE TOWING 28053 1,438.00 POLICE INVESTIGATION EXPENSE 1,438.00 101 65100 292 31081 SAN JOSE WATER CO 28126 350.00 MISC. SUPPLIES 350.00 526 69020 120 31082 ZEIGER ENGINEERS INC 28129 1,871.00 PROFESSIONAL & SPECIALIZED S 1,871.00 320 81870 210 31083 ALL INDUSTRIAL ELECTRIC SUPPLY 28171 242.49 MISC. SUPPLIES 242.49 619 64460 120 31084 SHEWEI ENTERPRISES 28198 3,000.00 MISCELLANEOUS 3,000.00 101 22546 31085 TRIO SYSTEMS LLC 28199 295.00 MISC. SUPPLIES 295.00 101 64400 120 31086 MUSIC AT KOHL MANSION 28200 210.00 MISC. SUPPLIES 210.00 101 68010 120 1521 31087 RBS PLUMBING 28201 300.00 DEPOSIT REFUNDS 300.00 101 22520 31088 TOM LEYDEN 28202 5,200.00 MISCELLANEOUS 5,200.00 101 22546 31089 RONALD COLLOSI 28203 1,350.00 MISCELLANEOUS 1,350.00 101 22546 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 02/22/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 31059 INTERNATIONAL CODE COUNCIL 24647 1,048.10 MISCELLANEOUS 1,048.10 101 22515 31060 GOLDEN STATE FLOW MEASUREMENT IN 24696 21,285.95 MISC. SUPPLIES 21,285.95 326 81390 120 31061 DELTA DENTAL PLAN OF CALIFORNIA 24793 3,695.22 EMPLOYEE BENEFITS 3,695.22 130 20014 31062 LANGUAGE LINE SERVICES 24815 90.00 CONTRACTUAL SERVICES 90.00 201 65200 220 31063 PREMIER INVESTIGATIONS 24828 1,095.00 MISC. SUPPLIES 1,095.00 530 65400 120 31064 MICHAEL VONADA 25235 100.00 EMPLOYEE BENEFITS 100.00 130 20060 31065 SHARON OLDS 25301 137.50 EMPLOYEE BENEFITS 137.50 130 20060 31066 WELLS FARGO FINANCIAL LEASING 25820 153.22 RENTS & LEASES 153.22 526 69020 180 31067 ED BARTON 25850 100.00 EMPLOYEE BENEFITS 100.00 130 20060 31068 SYSKA HENNESSEY 26142 900.00 MISCELLANEOUS 900.00 619 64460 804 31069 LANCE BAYER 26156 1,975.00 PROFESSIONAL & SPECIALIZED S 1,975.00 101 64350 210 31070 LULUEMON ATHLETICA 26514 50.00 MISCELLANEOUS 50.00 101 22593 31071 AMERICAN MESSAGING 26822 68.43 COMMUNICATIONS 68.43 526 69020 160 31072 SKYLINE BUSINESS PRODUCTS 26825 267.82 OFFICE EXPENSE 79.30 101 66210 110 OFFICE EXPENSE 32.90 101 64400 110 OFFICE EXPENSE 155.62 101 66210 110 31073 BUREAU VERITAS 26854 24,631.52 MISCELLANEOUS 24,631.52 101 22515 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 02/22/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 31047 DEWEY SERVICES, INC. 23902 430.00 CONTRACTUAL SERVICES 70.00 619 64460 220 5120 CONTRACTUAL SERVICES 55.00 619 64460 220 5170 CONTRACTUAL SERVICES 55.00 619 64460 220 5150 CONTRACTUAL SERVICES 70.00 619 64460 220 5180 CONTRACTUAL SERVICES 55.00 619 64460 220 5160 CONTRACTUAL SERVICES 70.00 619 64460 220 5110 CONTRACTUAL SERVICES 55.00 619 64460 220 5130 31048 CHOICE POINT BUSINESS AND GOVERN 23935 250.00 POLICE INVESTIGATION EXPENSE 250.00 101 65100 292 31049 UNIVERSAL BUILDING SERVICES 23941 1,165.61 CONTRACTUAL SERVICES 611.40 619 64460 220 5110 CONTRACTUAL SERVICES 368.00 619 64460 220 5210 CONTRACTUAL SERVICES 186.21 619 64460 220 5130 31050 THE TEACHING COMPANY 23943 254.85 LIBRARY--RECORDS AND CASSETT 254.85 101 67500 125 31051 NEXTEL COMMUNICATIONS 23946 151.50 COMMUNICATIONS 34.63 101 65300 160 COMMUNICATIONS 116.87 619 64460 160 31052 MATRIX CONSULTING GROUP 24147 2,343.00 CONTRACTUAL SERVICES 2,343.00 201 65200 220 31053 BAYSIDE PRINTED PRODUCTS 24192 218.56 OFFICE EXPENSE 218.56 101 64250 110 31054 D.C. TAPPING SERVICE 24195 375.00 MISC. SUPPLIES 375.00 526 69020 120 31055 CALIFORNIA WATER SERVICE COMPANY 24249 648.00 MISCELLANEOUS 648.00 526 69020 233 31056 MAYBELLE PINSON 24419 157.50 CONTRACTUAL SERVICES 157.50 101 68010 220 1644 31057 METCALF & EDDY INC 24445 46,629.43 PROFESSIONAL & SPECIALIZED S 27,202.36 326 80910 210 CONTRACTUAL SERVICES 19,427.07 326 80910 220 31058 IMEDD INCORPORATED 24550 4,043.00 MISC. SUPPLIES 75.00 101 68020 120 PERSONNEL EXAMINATIONS 3,740.00 101 64420 121 TRAINING EXPENSE 150.00 526 69020 260 TRAINING EXPENSE 78.00 527 66520 260 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 02/22/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 31033 TOWNE FORD SALES, INC. 22146 179.37 SUPPLIES 179.37 620 15000 31034 ROBERTS AND BRUNE 22178 2,378.25 MISC. SUPPLIES 2,378.25 526 69020 120 31035 MELISSA DATA CORP 22699 968.89 OFFICE EXPENSE 968.89 101 64250 110 31036 CALIFORNIA NEVADA SECTION, AWWA 22787 120.00 TRAINING EXPENSE 120.00 526 69020 260 31037 SAN MATEO DAILY JOURNAL 22804 160.00 MISCELLANEOUS 160.00 526 69020 233 31038 A&B TRAILER HITCH CO. 22998 200.15 EQUIPMENT MAINT. 200.15 620 66700 200 31039 MIKE COFFEY 23009 326.98 EMPLOYEE BENEFITS 145.00 130 20015 EMPLOYEE BENEFITS 181.98 130 20060 31040 GRAPHIC CONTROLS 23023 744.97 OFFICE EXPENSE 744.97 526 69020 110 31041 TLC ADMINISTRATORS 23156 952.00 MISCELLANEOUS 952.00 101 64420 031 31042 WILCO SUPPLY 23333 43.21 MISC. SUPPLIES 43.21 619 64460 120 5110 31043 PACE CONSULTING 23457 1,200.00 MISC. SUPPLIES 1,200.00 734 65195 120 31044 ERLER AND KALINOWSKI,INC. 23531 9,748.14 PROFESSIONAL & SPECIALIZED S 9,748.14 326 81970 210 31045 GORDON GOTTSCHE 23625 873.00 MISC. SUPPLIES 5.00 526 69020 120 TRAINING EXPENSE 434.00 526 69020 260 TRAINING EXPENSE 434.00 527 66520 260 31046 BKF ENGINEERS 23641 41,926.20 PROFESSIONAL & SPECIALIZED S 41,926.20 327 81800 210 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 02/22/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 31019 PREFERRED ALLIANCE 19025 255.20 PERSONNEL EXAMINATIONS 255.20 101 64420 121 31020 PRIORITY 1 19239 26.56 SUPPLIES 26.56 620 15000 31021 ARROWHEAD MOUNTAIN SPRING WATER 19330 165.96 OFFICE EXPENSE 165.96 621 64450 110 31022 ALL FENCE COMPANY, INC. 19710 350.00 MISC. SUPPLIES 350.00 101 66210 120 31023 SYED MURTUZA 20201 897.60 MISCELLANEOUS 897.60 101 66210 031 31024 PACIFIC GAS 8 ELECTRIC 20335 1,000.00 CONTRACTUAL SERVICES 1,000.00 326 80910 220 31025 DAPPER TIRE CO., INC. 20464 483.70 SUPPLIES 483.70 620 15000 31026 DELL MARKETING L.P. 20900 1,941.82 MISCELLANEOUS 1,941.82 621 64450 400 31027 QUICK MIX CONCRETE 21140 1,326.20 MISC. SUPPLIES 1,326.20 101 66210 120 31028 ESA ENVIRONMENTAL SCIENCE ASSOC 21160 868.05 DEPOSIT REFUND 868.05 101 22590 31029 THYSSENKRUPP ELEVATOR-042 21240 1,252.81 CONTRACTUAL SERVICES 758.81 619 64460 220 5120 CONTRACTUAL SERVICES 247.00 619 64460 220 5130 CONTRACTUAL SERVICES 247.00 619 64460 220 5230 31030 ADI 21362 163.78 MISC. SUPPLIES 163.78 619 64460 120 5271 31031 MANDEGO, INC. 21855 146.59 MISC. SUPPLIES 146.59 101 68010 120 1788 31032 ANIMAL DENTAL CLINIC 22141 2,840.04 MISC. SUPPLIES 2,840.04 101 65100 120 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 02/22/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 31005 ELECTRO-MOTION INCORPORATED 14007 5,536.56 PUMP EQUIPMENT REPAIR 3,295.06 526 69020 230 PROFESSIONAL & SPECIALIZED S 370.00 619 64460 210 5160 PROFESSIONAL & SPECIALIZED S 816.50 619 64460 210 5110 PROFESSIONAL & SPECIALIZED S 370.00 619 64460 210 5170 PROFESSIONAL & SPECIALIZED S 315.00 619 64460 210 5110 PROFESSIONAL & SPECIALIZED S 370.00 619 64460 210 5150 31006 UNITED TRANSMISSION INC. 14760 1,888.56 EQUIPMENT MAINT. 1,888.56 620 66700 200 31007 TRESSER'S TOW SERVICE 15543 45.00 EQUIPMENT MAINT. 45.00 620 66700 200 31008 ALL CITY MANAGEMENT 15595 7,301.32 CONTRACTUAL SERVICES 7,301.32 101 65100 220 31009 AIR EXCHANGE, INC 15625 77.14 PROFESSIONAL & SPECIALIZED S 77.14 619 64460 210 5170 31010 MOSS RUBBER & EQUIPMENT CORP. 16225 405.97 TRAINING EXPENSE 391.03 526 69020 260 MISC. SUPPLIES 14.94 527 66520 120 31011 SYDNEY MALK00 16347 619.13 SMALL TOOLS 619.13 620 66700 130 31012 MUNICIPAL MAINTENANCE 16629 67.09 MISC. SUPPLIES 67.09 528 66600 120 31013 COLORPRINT 17497 138.17 MISC. SUPPLIES 138.17 101 66210 120 31014 KELLEHER & ASSOCIATES 18239 8,964.55 PROFESSIONAL & SPECIALIZED S 8,964.55 618 64520 210 31015 SIERRA MORENO MERCANTILE CO. 18357 226.08 SMALL TOOLS 226.08 101 68020 130 2300 31016 KLEINFELDER, INC 18684 4,509.60 PROFESSIONAL & SPECIALIZED S 4,509.60 528 66600 210 31017 BAY ALARM 18854 495.29 PROFESSIONAL & SPECIALIZED S 495.29 619 64460 210 5170 31018 AMERICAN WATER WORKS ASSN. 18951 481.61 TRAINING EXPENSE 481.61 526 69020 260 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 02/22/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 30995 U S POSTAL SERVICE 03821 4,641.86 MISCELLANEOUS 1,641.86 101 30710 MISCELLANEOUS 3,000.00 101 64250 114 30996 WEST GROUP PAYMENT CTR. 03964 562.39 PROFESSIONAL & SPECIALIZED S 480.39 101 64350 210 DUES & SUBSCRIPTIONS 82.00 618 64520 240 30997 MUFFIE CALBREATH 09125 117.50 CONTRACTUAL SERVICES 117.50 101 68010 220 1660 30998 TESTING ENGINEERS, INC. 09270 2,730.00 PROFESSIONAL & SPECIALIZED S 2,730.00 320 81670 210 30999 LIFE ASSIST 09392 541.25 EQUIPMENT MAINT. 541.25 101 65100 200 31000 ABAG - LIABILITY 09518 10,425.28 PROFESSIONAL & SPECIALIZED S 10,425.28 618 64520 210 31001 EMPLOYMENT DEVELOPMENT DEPARTMEN 10567 5,589.00 MISCELLANEOUS 4,950.00 101 65100 010 TEMPORARY EMPLOYMENT SVC. 91.00 101 68010 011 1372 MISCELLANEOUS 450.00 619 64460 010 TEMPORARY EMPLOYMENT SVC. 98.00 619 64460 011 5280 31002 MEYERS, NAVE, RIBACK, SILVER 11101 6,193.09 PROFESSIONAL & SPECIALIZED S 1,257.65 101 64350 210 PROFESSIONAL & SPECIALIZED S 4,935.44 618 64520 210 31003 SCHWAAB, INC. 11684 76.49 OFFICE EXPENSE 76.49 101 64420 110 31004 RADIOSHACK CORPORATION 11749 287.18 MISC. SUPPLIES 87.16 101 66210 120 EQUIPMENT MAINT. 11.89 101 65100 200 OFFICE EXPENSE 84.24 527 66520 110 MISC. SUPPLIES 69.26 527 66520 120 SMALL TOOLS 34.63 527 66520 130 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 02/22/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 30931 * STANDARD INSURANCE COMPANY 28021 3,316.86 EMPLOYEE BENEFITS 3,316.86 130 20021 30981 BRIDGES TIRE & WHEEL SERVICE 01403 379.53 SUPPLIES 379.53 620 15000 30982 BURLINGAME GLASS COMPANY 01533 263.86 MISCELLANEOUS 263.86 618 64520 604 30983 ANASTASIA COLE 01945 300.00 DEPOSIT REFUNDS 300.00 101 22520 30984 VEOLIA WATER 02110 218,616.00 CONTRACTUAL SERVICES 218,616.00 527 66530 220 30985 W.W. GRAINGER, INC. 02248 1,968.68 SMALL TOOLS 1,709.41 526 69020 130 MISC. SUPPLIES -229.49 619 64460 120 SMALL TOOLS 488.76 619 64460 130 30986 GRANITE ROCK COMPANY 02261 1,782.32 STREET RESURFACING EXPENSE 1,782.32 101 66210 226 30987 IRVINE & JACHENS INC. 02599 255.48 UNIFORMS AND EQUIPMENT 135.32 101 65100 140 UNIFORMS AND EQUIPMENT 120.16 530 65400 140 30988 LAWSON PRODUCTS, INC. 02755 89.40 MISC. SUPPLIES 89.40 619 64460 120 30989 P. G. & E. 03054 41,976.21 UTILITY EXPENSE 41,976.21 896 20280 30990 SANDRA POBE 03175 1,508.00 CONTRACTUAL SERVICES 1,508.00 101 68010 220 1646 30991 CITY OF SAN MATEO 03366 17,250.00 CONTRACTUAL SERVICES 17,250.00 101 66100 220 30992 INFORMATION SERVICES DEPT. 03378 1,737.42 CONTRACTUAL SERVICES 1,737.42 101 65150 220 30993 SERRAMONTE FORD INC. 03523 24,589.08 CAPITAL EQUIPMENT 24,589.08 620 66700 800 30994 SYMPRO, INC. 03705 2,603.13 EQUIPMENT MAINT. 2,603.13 101 64250 200 CITY OF BURLINGAME 02.15.2008 W A R R A N T R E G I S T E R PAGE 2 FUND RECAP - 07.08 NAME FUND AMOUNT GENERAL FUND 101 5,000.00 TOTAL FOR APPROVAL $5,000.00 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 2 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 30932 THROUGH 30932 INCLUSIVE,TOTALING IN THE AMOUNT OF$5,000.00, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS. AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, ............. .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE CITY OF BURLINGAME WARRANT REGISTER PAGE 02/15/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 30932 USPS-HASLER 26134 5,000.00 MISCELLANEOUS 5,000.00 101 15500 TOTAL $5,000.00 CITY OF BURLINGAME 02-14-2008 W A R R A N T R E G I S T E R PAGE 10 FUND RECAP 07-08 NAME FUND AMOUNT GENERAL FUND 101 66,352.31 CENTRAL COUNTY FIRE 201 601017.77 CAPITAL IMPROVEMENTS FUND 320 2,875.74 SEWER CAPITAL PROJECT FUND 327 375,093.82 WATER FUND 526 1 ,601 .55 SEWER FUND 527 5, 182.50 PARKING ENTERPRISE FUND 530 11 ,204.52 FACILITIES SERVICES FUND 619 180690.24 EQUIPMENT SERVICES FUND 620 24,668.71 INFORMATION SERVICES FUND 621 42,616.04 OTHER LOCAL GRANTS/DONATIONS 730 1 ,684.67 TRUST AND AGENCY FUND 731 480.00 UTILITY REVOLVING FUND 896 208.08 VJl OS �_�`� Q• �� Q A I , S TOTAL FOR APPROVAL $610,675 .95 -` �•�f Vl` � 3t- '> I HONORABLE MAYOR AND CITY COUNCIL: ` THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 10 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 30815 THROUGH 30930 INCLUSIVE,TOTALING IN THE AMOUNT OF $610,675 .95, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. �G� �L4 .8 y RESPECTFULLY SUBMITTED, D ' 3 - 14 Z.> le0y 13o .aa . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ./. . ./. . . FINANCE DIRECTOR DATE APPROVED FOR PAYMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ./. . ./. . . COUNCIL DATE CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 02/14/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 30921 SPOT DEVICES 27987 226.06 TRAFFIC CONTROL MATERIALS 226.06 101 66210 222 30922 LARISA YAGOLNITSER 28161 80.00 MISCELLANEOUS 80.00 101 36330 000 1646 30923 DP NICOLI 28189 350.00 TRAINING EXPENSE 350.00 527 66520 260 30924 TING CHOW 28190 99.00 MISCELLANEOUS 99.00 101 36330 000 1781 30925 LORRAINE CANTON 28191 34.00 MISCELLANEOUS 34.00 101 36330 000 1660 30926 JASMINE B. SCHWARTZ 28192 96.00 MISCELLANEOUS 96.00 101 36330 000 1785. 30927 KATHRYN HUNT 28193 100.00 MISCELLANEOUS 100.00 101 22593 30928 MAGDLAEN MUI 28194 50.00 MISCELLANEOUS 50.00 101 22593 30929 JULIE SWINT 28195 122.00 MISCELLANEOUS 122.00 101 36330 000 1762 30930 ESTER D. KOZACZUK 28196 172.00 MISCELLANEOUS 172.00 101 36330 000 1891 TOTAL $610,675.95 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 02/14/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 30907 ICC PENINSULA CHAPTER 26732 240.00 TRAINING EXPENSE 240.00 101 65300 260 30908 MR/MRS. SOLOMON 26770 34.00 MISCELLANEOUS 34.00 101 36330 000 1660 30909 SKYLINE BUSINESS PRODUCTS 26825 1,344.66 OFFICE EXPENSE 104.46 101 66210 110 OFFICE EXPENSE 749.56 101 65300 110 OFFICE EXPENSE 42.99 101 64100 110 OFFICE EXPENSE 38.83 526 69020 110 OFFICE EXPENSE 286.09 527 66520 110 SMALL TOOLS 122.73 527 66520 130 30910 SAN MATEO COUNTY PUBLIC SAFETY C 27112 1,817.45 CONTRACTUAL SERVICES 1,817.45 201 65200 220 30911 INTERSTATE BATTERY SYSTEM OF SAN 27283 90.11 MISC. SUPPLIES 90.11 527 66520 120 30912 CHRISTINE LEE 27427 34.00 MISCELLANEOUS 34.00 101 36330 000 1660 30913 KEVIN GARDINER AND ASSOCIATES 27560 8,660.46 PROFESSIONAL & SPECIALIZED S 8,660.46 530 65400 210 30914 EPC CONSULTANTS 27676 1,040.00 CONTRACTUAL SERVICES 1,040.00 327 81800 220 30915 CARUSO TAM 27685 1,710.00 MISCELLANEOUS 1,710.00 101 22546 30916 AT&T MOBILITY 27715 78.80 COMMUNICATIONS 78.80 101 65300 160 30917 MUNI FINANCIAL 27742 11,312.00 PROFESSIONAL & SPECIALIZED S 11,312.00 101 64560 210 30918 AT&T MOBILITY 27758 32.66 COMMUNICATIONS 32.66 101 65100 160 30919 CREST GOOD MANUFACTURING 27934 213.64 MISCELLANEOUS 213.64 101 68020 192 2200 30920 R&S ERECTION NORTH PENINSULA 27969 344.00 PROFESSIONAL & SPECIALIZED S 344.00 619 64460 210 5150 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 02/14/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 30892 BURLINGAME ROTARY 24566 180.00 MISC. SUPPLIES 180.00 101 64150 120 30893 PREMIER INVESTIGATIONS 24828 1,320.00 TRAINING EXPENSE 1,095.00 101 65100 260 MISC. SUPPLIES 225.00 530 65400 120 30894 EXCEL FITNESS SOLUTIONS 24854 325.00 EQUIPMENT MAINT. 325.00 201 65200 200 30895 A2Z BUSINESS SYSTEMS 25020 1,604.73 OFFICE EXPENSE 1,604.73 201 65200 110 30896 DE LAGE LANDEN 25057 179.92 CONTRACTUAL SERVICES 179.92 201 65200 220 30897 JOE CYR 25213 224.99 MISC. SUPPLIES 173.18 101 65300 120 TRAINING EXPENSE 51.81 101 65300 260 30898 OFFICE DEPOT 25224 506.35 OFFICE EXPENSE 489.74 201 65200 110 MISC. SUPPLIES 16.61 201 65200 111 30899 SSFFD CTC 25376 480.00 MISCELLANEOUS 480.00 731 22554 30900 LORAL LANDSCAPING 25394 173.00 BLDG. & GROUNDS MAINT. 173.00 527 66520 190 30901 SARA HODGE 25406 126.00 MISCELLANEOUS 126.00 101 36330 000 1784 30902 EDMOND'S PLAZA FLORIST 26041 215.42 MISC. SUPPLIES 215.42 101 65100 120 30903 CALIF DEBT & INVESTMENT ADVISORY 26473 150.00 TRAVEL & MEETINGS 150.00 101 64250 250 30904 NATIONAL IMPRINT CORP 26505 409.67 MISCELLANEOUS -32.56 730 23611 MISC. SUPPLIES 442.23 730 69574 120 30905 R.A. METAL PRODUCTS, INC 26527 362.64 FIRE APPARATUS MAINT. 362.64 201 65200 203 30906 CHEESE PLEASE 26635 241.50 PERSONNEL EXAMINATIONS 241.50 101 64420 121 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 02/14/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 30882 OFFICE MAX 23306 1,534.84 OFFICE EXPENSE 32.26 101 64250 110 OFFICE EXPENSE 55.02 101 64400 110 OFFICE EXPENSE 1,149.11 101 68010 110 1101 MISC. SUPPLIES 50.73 101 64420 120 OFFICE EXPENSE 247.72 621 64450 110 30883 AIRGAS 23307 11.25 EQUIPMENT MAINT. 11.25 101 68020 200 2200 30884 BKF ENGINEERS 23641 26,392.10 PROFESSIONAL & SPECIALIZED S 26,392.10 327 81800 210 30885 AT&T/MCI 23728 27.89 COMMUNICATIONS 27.89 621 64450 160 30886 KAREN LIU 23823 413.00 CONTRACTUAL SERVICES 413.00 101 68010 220 1645 30887 UNIVERSAL BUILDING SERVICES 23941 18,044.34 MISC. SUPPLIES 158.16 101 68010 120 1114 MISC. SUPPLIES 597.18 101 68010 120 1111 CONTRACTUAL SERVICES 989.00 619 64460 220 5210 CONTRACTUAL SERVICES 2,892.00 619 64460 220 5240 CONTRACTUAL SERVICES 2,873.00 619 64460 220 5120 CONTRACTUAL SERVICES 902.00 619 64460 220 5190 CONTRACTUAL SERVICES 480.00 619 64460 220 5121 CONTRACTUAL SERVICES 2,246.00 619 64460 220 5130 CONTRACTUAL SERVICES 516.00 619 64460 220 5170 CONTRACTUAL SERVICES 2,140.00 619 64460 220 5110 CONTRACTUAL SERVICES 4,101.00 619 64460 220 5180 CONTRACTUAL SERVICES 150.00 619 64460 220 5230 30888 KIERAN WOODS 24058 348,411.72 MISCELLANEOUS 750.00 101 22546 MISCELLANEOUS -38,629.08 327 20005 CONTRACTUAL SERVICES 386,290.80 327 81800 220 30889 SPANGLE ASSOCIATES 24113 781.00 PROFESSIONAL & SPECIALIZED S 781.00 530 65400 210 30890 RAY CHUN 24264 61.00 MISCELLANEOUS 61.00 101 36330 000 1762 30891 ALERT-ALL 24392 525.01 MISC. SUPPLIES 525.01 201 65200 120 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 02/14/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 30868 SPORTS CHOICE 20845 1,870.56 MISC. SUPPLIES 1,870.56 101 68010 120 1781 30869 K-119 OF CALIFORNIA, INC. 20924 226.00 SMALL TOOLS 226.00 101 68020 130 2200 30870 QUICK MIX CONCRETE 21140 546.08 SIDEWALK REPAIR EXPENSE 546.08 101 66210 219 30871 CDW GOVERNMENT, INC. 21482 68.95 MISC. SUPPLIES 68.95 101 66100 120 30872 DU-ALL SAFETY 21613 3,156.25 TRAINING EXPENSE 1,052.08 101 66210 260 TRAINING EXPENSE 1,052.09 526 69020 260 TRAINING EXPENSE 1,052.08 527 66520 260 30873 HILLYARD/SAN FRANCISCO 21658 696.60 MISC. SUPPLIES 696.60 101 68020 120 2300 30874 WESTERN HIGHWAY PRODUCTS, INC. 21680 3,819.25 TRAFFIC CONTROL MATERIALS 3,819.25 101 66210 222 30875 IEDA 21981 3,530.41 PROFESSIONAL & SPECIALIZED S 3,530.41 101 64420 210 30876 TOWNE FORD SALES, INC. 22146 121.24 SUPPLIES 121.24 620 15000 30877 ROBERTS AND BRUNE 22178 821.50 MISC. SUPPLIES 821.50 527 66520 120 30878 TECHNOLOGY,ENGINEERING & CONSTRU 22435 400.00 GAS, OIL & GREASE 200.00 101 65100 201 PROFESSIONAL & SPECIALIZED S 200.00 620 66700 210 30879 APWA 22681 25.00 OFFICE EXPENSE 25.00 320 78510 110 30880 PENINSULA UNIFORM & EQUIPMENT 22899 420.82 UNIFORMS AND EQUIPMENT 420.82 101 65100 140 30881 TLC ADMINISTRATORS 23156 952.00 MISCELLANEOUS 952.00 101 64420 031 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 02/14/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 30853 RICOH AMERICAS 18555 6,991.26 CITY HALL MAINTENANCE 6,991.26 621 64450 200 30854 BORDEN DECAL CO 18836 1,999.40 EQUIPMENT MAINT. 1,123.10 530 65400 200 EQUIPMENT MAINT. 876.30 620 66700 200 30855 BAY ALARM 18854 38.00 PROFESSIONAL & SPECIALIZED S 38.00 619 64460 210 5130 30856 UNITROL 18939 100.00 EQUIPMENT MAINT. 100.00 620 66700 200 30857 ACCESS UNIFORMS & EMBROIDERY 18990 365.60 MISCELLANEOUS 365.60 201 65200 144 30858 LIEBERT CASSIDY WHITMORE 19095 105.00 TRAINING EXPENSE 105.00 101 64420 260 30859 PRIORITY 1 19239 256.56 SUPPLIES 256.56 620 15000 30860 BURTON'S FIRE, INC. 19366 41.29 FIRE APPARATUS MAINT. 41.29 201 65200 203 30861 WINGES ARCHITECTURE & PLANNING 19471 500.00 MISCELLANEOUS 500.00 101 22525 30862 JOHN CAHALAN, ASLA 19561 2,375.74 CONTRACTUAL SERVICES 1,100.74 320 81790 220 PROFESSIONAL & SPECIALIZED S 1,275.00 730 69593 210 6050 30863 ALL FENCE COMPANY, INC. 19710 1,750.00 CONTRACTUAL SERVICES 1,750.00 320 81760 220 30864 DEPARTMENT OF INDUSTRIAL 19879 105.00 PROFESSIONAL & SPECIALIZED S 105.00 619 64460 210 5130 30865 DANIEL STRAMBI 20134 10,588.00 DEPOSIT REFUNDS 3,088.00 101 22520 MISCELLANEOUS 7,500.00 101 22546 30866 GE CAPITAL 20216 379.75 OFFICE EXPENSE 94.93 101 68020 110 2100 CONTRACTUAL SERVICES 284.82 101 68010 220 1100 30867 FRANKLIN OFFICE SUPPLIES 20523 18.39 OFFICE!EXPENSE 18.39 101 64420 110 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 02/14/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 30838 3M COMPANY 13848 1,734.05 TRAFFIC CONTROL MATERIALS 1,734.05 101 66210 222 30839 HDL COREN&CONE 14750 5,275.71 MISCELLANEOUS 5,275.71 101 30400 30840 ROYAL WHOLESALE ELECTRIC 14855 602.56 MISC. SUPPLIES 602.56 619 64460 120 5150 30841 DAILY JOURNAL CORP. 15626 52.00 PUBLICATIONS & ADVERTISING 52.00 101 64200 150 30842 MILLBRAE LOCK SHOP 15739 187.70 MISC. SUPPLIES 8.44 101 68020 120 2200 BLDG. & GROUNDS MAINT. 179.26 101 68020 190 2200 30843 VALLEY OIL CO. 15764 22,021.82 SUPPLIES 22,021.82 620 15000 30844 TEAM CLEAN 15827 277.75 CONTRACTUAL SERVICES 277.75 201 65200 220 30845 MOSS RUBBER & EQUIPMENT CORP. 16225 324.75 MISC. SUPPLIES 324.75 527 66520 120 30846 MUNICIPAL MAINTENANCE 16629 1,034.18 MISC. SUPPLIES 1,034.18 527 66520 120 30847 CINTAS CORP. #464 16911 1,102.04 UNIFORMS AND EQUIPMENT 1,102.04 101 68020 140 2200 30848 HD INDUSTRIES 17106 2,250.00 PROFESSIONAL & SPECIALIZED S 2,250.00 101 68010 210 1101 30849 GOLDEN NURSERY 17128 25.72 MISC. SUPPLIES 25.72 101 68020 120 2200 30850 COLORPRINT 17497 378.88 MISC. SUPPLIES 378.88 101 66210 120 30851 SAN DIEGO POLICE EQUIPMENT CO 17646 835.69 POLICE--SUPPLIES 835.69 101 65100 126 30852 PIERCE MANUFACTURING, INC. 18013 982.00 TRAINING EXPENSE 982.00 201 65200 260 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 02/14/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 30828 LIFE ASSIST 09392 405.94 SUPPLIES 405.94 201 65200 112 30829 SAN MATEO COUNTY SHERIFF'S OFC. 09433 1,326.00 CONTRACTUAL SERVICES 1,326.00 101 65100 220 30830 SAN MATEO LAWN MOWER SHOP 09560 1,499.48 SMALL TOOLS 1,451.55 101 68020 130 2300 BLDG. & GROUNDS MAINT. 47.93 101 68020 190 2200 30831 OLE'S 09626 77.42 SUPPLIES 77.42 620 15000 30832 WFCB OSH COMMERCIAL SERVICES 09670 1,355.37 MISC. SUPPLIES 194.19 101 68020 120 2200 MISC. SUPPLIES 35.41 101 65100 120 BLDG. & GROUNDS MAINT. 192.16 101 68020 190 2200 MISCELLANEOUS 21.91 101 68020 192 2200 TRAFFIC CONTROL MATERIALS 30.37 101 66210 222 BLDG. & GROUNDS MAINT. 160.28 201 65200 190 EQUIPMENT MAINT. 144.15 201 65200 200 MISC. SUPPLIES 469.60 526 69020 120 SMALL TOOLS 12.32 526 69020 130 MISC. SUPPLIES 79.31 527 66520 120 PUMP EQUIPMENT REPAIR 15.67 527 66520 230 30833 INTERSTATE TRAFFIC 09790 200.00 MISC. SUPPLIES 200.00 101 66210 120 30834 SCHWAAB, INC. 11684 34.10 OFFICE EXPENSE 34.10 101 64250 110 30835 BURLINGAME POLICE DEPT 13720 833.13 OFFICE EXPENSE 12.59 101 65100 110 MISC. SUPPLIES 16.40 101 65150 120 MISC. SUPPLIES 110.39 101 65100 120 COMMUNICATIONS 360.00 101 65100 160 EQUIPMENT MAINT. 9.02 101 65100 200 TRAINING EXPENSE 298.31 101 65100 260 POLICE INVESTIGATION EXPENSE 26.42 101 65100 292 30836 FORTE PRESS CORP. 13759 1,244.88 MISC. SUPPLIES 414.96 101 65150 120 TRAVEL & MEETINGS 414.96 101 65100 250 MISC. SUPPLIES 414.96 530 65400 120 30837 NORTH VALLEY OIL 13815 92.00 EQUIPMENT MAINT. 92.00 101 68020 200 2300 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 02/14/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 30815 CITY OF REDWOOD CITY 01862 35,349.17 CITY HALL MAINTENANCE 35,349.17 621 64450 220 30816 L. N. CURTIS & SONS 02027 27,958.81 MISCELLANEOUS 27,789.94 201 65200 144 FIRE APPARATUS MAINT. 168.87 201 65200 203 30817 FEDEX 02160 309.41 MISCELLANEOUS 178.53 101 68010 114 1101 MISC. SUPPLIES 41.14 101 64400 120 MISC. SUPPLIES 11.04 101 65300 120 MISC. SUPPLIES 23.06 101 66100 120 MISC. SUPPLIES 55.64 101 64350 120 30818 W.W. GRAINGER, INC. 02248 822.85 MISC. SUPPLIES 822.85 527 66520 120 30819 HAINES & COMPANY, INC. 02326 381.47 CONTRACTUAL SERVICES 381.47 101 65150 220 30820 PENINSULA BATTERIES 02625 612.27 SUPPLIES 612.27 620 15000 30821 LAWSON PRODUCTS, INC. 02755 714.78 MISC. SUPPLIES 311.68 619 64460 120 SUPPLIES 403.10 620 15000 30822 P. G. & E. 03054 539.95 GAS & ELECTRIC 0.54 101 66100 170 GAS & ELECTRIC 277.33 101 68010 170 1286 GAS & ELECTRIC 251.85 201 65200 170 GAS & ELECTRIC 10.23 527 66520 170 30823 AT&T 03080 208.08 UTILITY EXPENSE 208.08 896 20281 30824 INFORMATION SERVICES DEPT. 03378 1,737.42 CONTRACTUAL SERVICES 1,737.42 101 65150 220 30825 WITMER-TYSON IMPORTS, INC. 03788 400.00 TRAINING EXPENSE 400.00 101 65100 260 30826 LYNGSO GARDEN MATERIALS 09143 28.71 MISC. SUPPLIES 28.71 526 69020 120 30827 CITY OF MILLBRAE 09234 24,209.00 MISC. SUPPLIES 100.00 101 68010 120 1521 CONTRACTUAL SERVICES 24,109.00 201 65200 220 CITY OF BURLINGAME 02-08-2008 W A R R A N T R E G I S T E R PAGE 12 FUND RECAP 07-08 NAME FUND AMOUNT GENERAL FUND 101 85,692.30 PAYROLL REVOLVING FUND 130 1,609.10 CENTRAL COUNTY FIRE 201 12,974.31 CAPITAL IMPROVEMENTS FUND 320 12,911.79 WATER CAPITAL PROJECT FUND 326 3,208.70 WATER FUND 526 188,325.56 SEWER FUND 527 3,641.63 SOLID WASTE FUND 528 6,940.00 PARKING ENTERPRISE FUND 530 42.51 SELF INSURANCE FUND 618 11,534.94 FACILITIES SERVICES FUND 619 24,847.62 EQUIPMENT SERVICES FUND 620 5,319.72 INFORMATION SERVICES FUND 621 5,263.49 OTHER LOCAL GRANTS/DONATIONS 730 1,951.90 TRUST AND AGENCY FUND 731 1,554.84 UTILITY REVOLVING FUND 896 896.30 TOTAL FOR APPROVAL $366,714.71 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 12 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 30677 THROUGH 30814 INCLUSIVE,TOTALING IN THE AMOUNT OF $366,714.71, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .................................... .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE CITY OF BURLINGAME NAR RANT REG I ST ER PAGE 11 02/08/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 30807 LYDIA R. NONNI 28181 35.00 MISCELLANEOUS 35.00 101 36330 000 1373 30808 CYNTHIA J. ROSS 28182 55.00 MI SCELLANEDUS 55.00 101 36330 000 1373 30809 BREE MANNI% 28183 55.00 MISCELLANEOUS 55.00 101 36330 000 1373 30810 MR/MRS. PEREIRA 28184 35.00 MISCELLANEOUS 35.00 101 36330 000 1373 30811 KIMLOU STAHL 28185 35.00 MISCELLANEOUS 35.00 101 36330 000 1373 30812 MAIRIN MACALUSO 28186 100.00 MISCELLANEOUS 100.00 101 22593 30813 RICH MOLANO 28187 100.00 MISCELLANEOUS 100.00 101 22593 30814 YOKO TAKAHASHI 28188 100.00 MISCELLANEOUS 100.00 101 22593 TOTAL 8366,714.71 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 10 02/08/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 30791 MARY NGAI 28164 134.00 MISCELLANEOUS 134.00 101 36330 000 1648 30792 DAVID FONG 28165 300.00 MISCELLANEOUS 300.00 101 22593 30793 RUTHY OCTAVIA 28166 369.00 MISCELLANEOUS 100.00 101 22593 MISCELLANEOUS 269.00 101 36330 000 1213 30794 KATHY LINDSTROM 28168 92.00 MISCELLANEOUS 92.00 101 36330 000 1644 30795 SPARTAN S. I .U. LLC 28169 1 ,320.83 CLAIMS ADJUSTING SERVICES 1 ,320.83 618 64520 225 30796 ZEMO'S PIZZA 28170 85.00 BUSINESS LICENSE REFUND 85.00 101 30700 30797 ALL INDUSTRIAL ELECTRIC SUPPLY 28171 6,597.09 PUMP EQUIPMENT REPAIR 6,597.09 101 66210 230 30798 NORM GILBERT 28172 300.00 DEPOSIT REFUNDS 300.00 101 22520 30799 DEAN ICARDI 28173 2,250.00 MISCELLANEOUS 2,250.00 101 22546 30800 NEELA PATEL 28174 154.00 MISCELLANEOUS 154.00 101 36330 000 1644 30801 LISA DIAMOND 28175 130.00 MISCELLANEOUS 130.00 101 36330 000 1644 30802 JOHANNE AUERBOCK 28176 130.00 MISCELLANEOUS 130.00 101 36330 000 1644 30803 CAROLE ALBERTS 28177 95.00 MISCELLANEOUS 95.00 101 36330 000 1646 30804 SOPHIA GUCCIONE 28178 110.00 MISCELLANEOUS 110.00 101 36330 000 1646 30805 LANE MAHONEY 28179 110.00 MISCELLANEOUS 110.00 101 36330 000 1646 30806 LEI LIU 28180 35.00 MISCELLANEOUS 35.00 101 36330 000 1373 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 02/08/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 30777 AT&T MOBILITY 27744 65.13 COMMUNICATIONS 65.13 101 65100 160 30778 AT&T MOBILITY 27760 896.30 UTILITY EXPENSE 896.30 896 20281 30779 ANGELA MATTER 27848 46.00 MISCELLANEOUS 46.00 101 36330 000 1646 30780 GEORGE ATKINSON 27901 500.00 MISCELLANEOUS 500.00 101 22593 30781 U.S. BANK CORPORATE PAYMENT SYST 27931 3,057.18 MISCELLANEOUS -37.06 201 23611 MISC. SUPPLIES 643.50 201 65200 111 SMALL TOOLS 645.57 201 65200 130 VEHICLE MAINT. 28.90 201 65200 202 FIRE APPARATUS MAINT. 9.31 201 65200 203 TRAVEL&MEETINGS 345.96 201 65200 250 TRAINING EXPENSE 1,421.00 201 65200 260 30782 CARDINAL RULES 28008 2,244.00 CONTRACTUAL SERVICES 2,244.00 101 68010 220 1781 30783 INTERSTATE TOWING 28053 340.00 POLICE INVESTIGATION EXPENSE 340.00 101 65100 292 30784 JON MICHAEL BECERRA 28070 329.00 CONTRACTUAL SERVICES 329.00 101 68010 220 1780 30785 KIMLEY-HORN AND ASSOC INC 28116 8,104.77 CONTRACTUAL SERVICES 8,104.77 320 81940 220 30786 LESLEY STOLZ 28159 70.00 MISCELLANEOUS 70.00 101 36330 000 1370 30787 JAMES FOX 28160 118.00 MISCELLANEOUS 118.00 101 36330 000 1644 30788 LARISA YAGOLNITSER 28161 80.00 MISCELLANEOUS 80.00 101 36330 000 1646 30789 MELINDA STERLING 28162 104.00 MISCELLANEOUS 104.00 101 36330 000 1641 30790 LINDA FIELD- 28163 88.00 MISCELLANEOUS 88.00 101 36330 000 1641 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 02/08/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 30763 R.A. METAL PRODUCTS, INC 26527 673.32 MISC. SUPPLIES 673.32 526 69020 120 30764 TINA CHENG 26785 350.00 MISCELLANEOUS 350.00 101 22525 30765 JENNIFER S. AMDURSKY 26794 95.00 MISCELLANEOUS 95.00 101 36330 000 1646 30766 SKYLINE BUSINESS PRODUCTS 26825 836.90 OFFICE EXPENSE 99.90 101 64350 110 OFFICE EXPENSE 48.58 101 64100 110 OFFICE EXPENSE 38.34 101 64150 110 OFFICE EXPENSE 10.99 101 64420 110 OFFICE EXPENSE 538.46 526 69020 110 OFFICE EXPENSE 100.63 527 66520 110 30767 MARGHERITA SOULE 26841 31.00 MISCELLANEOUS 31.00 101 36330 000 1890 30768 GRACIA BOVIS 26989 94.00 MISCELLANEOUS 94.00 101 36330 000 1646 30769 RICOH AMERICAS CORPORATION 27326 12.45 MISC. SUPPLIES 12.45 621 64450 120 30770 PRECISE PRODUCTIONS 27443 550.00 CONTRACTUAL SERVICES 550.00 730 69533 220 30771 JUDY LOPEZ 27540 190.00 MISCELLANEOUS 190.00 101 36330 000 1646 30772 SANDRA & DIRK BAUMANN 27634 252.00 MISCELLANEOUS 252.00 101 36330 000 1372 30773 AT&T MOBILITY 27714 66.40 COMMUNICATIONS 66.40 101 64150 160 30774 AT&T MOBILITY 27717 286.83 COMMUNICATIONS 286.83 101 66100 160 30775 AT&T MOBILITY 27722 42.51 COMMUNICATIONS 42.51 530 65400 160 30776 AT&T MOBILITY 27725 109.26 COMMUNICATIONS 109.26 201 65200 160 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 02/08/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 30748 COMPUCOM 24467 4,798.15 CITY HALL MAINTENANCE 4,798.15 621 64450 200 30749 STANDARD INSURANCE CO. RB 24525 875.74 MISCELLANEOUS 875.74 130 20025 30750 TEAMSTERS UNION LOCAL 856 24528 320.60 MISCELLANEOUS 320.60 130 21092 30751 BRYAN ROSENBERG 24631 188.00 CONTRACTUAL SERVICES 188.00 101 68010 220 1780 30752 FIX AIR 24841 212.06 MISC. SUPPLIES 212.06 619 64460 120 5150 30753 DORIS MORTENSEN 24871 56.79, OFFICE EXPENSE 56.79 101 64100 110 30754 RONALD HUNT 25001 210.00 EMPLOYEE BENEFITS 210.00 130 20060 30755 DALE ROYAL 25082 202.76 EMPLOYEE BENEFITS 202.76 130 20060 30756 HEWLETT PACKARD CO. 25180 1,639.98 MISCELLANEOUS 1,639.98 101 22515 30757 OFFICE DEPOT 25224 716.57 OFFICE EXPENSE 479.62 101 65100 110 COMMUNICATIONS 51.94 101 65100 160 CONTRACTUAL SERVICES 185.01 101 65150 220 30758 TES 25256 787.81 SUPPLIES 787.81 620 15000 30759 VALERIE BRUNICARDI 25586 70.00 MISCELLANEOUS. . 70.00 101 36330 000 1370 30760 GREEN AGAIN LANDSCAPING 25823 300.00 DEPOSIT REFUNDS 300.00 101 22520 30761 VISION INTERNET PROVIDERS INC 26294 200.00 CITY HALL MAINTENANCE 200.00 621 64450 220 30762 RO2 LYANG 26315 47.00 MISCELLANEOUS 47.00 101 36330 000 1644 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 02/08/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT '•' Denotes Herd Written Checks 30739 KEITH MARTIN 23788 77.21 MISC. SUPPLIES 6.53 101 66210 120 TRAVEL & MEETINGS 20.00 101 66210 250 MISC. SUPPLIES 19.18 526 69020 120 MISC. SUPPLIES 27.50 619 64460 120 TRAVEL & MEETINGS 4.00 620 66700 250 30740 DLT SOLUTION, INC 23873 3,208.70 MISC. SUPPLIES 3,208.70 326 75170 120 30741 DEPARTMENT OF JUSTICE 23905 1,302.00 MISCELLANEOUS 1,302.00 101 23620 30742 UNIVERSAL BUILDING SERVICES 23941 17,427.12 MISC. SUPPLIES 109.93 101 68010 120 1114 CONTRACTUAL SERVICES 902.00 619 64460 220 5190 CONTRACTUAL SERVICES 28.19 619 64460 220 5110 CONTRACTUAL SERVICES 2,892.00 619 64460 220 5240 CONTRACTUAL SERVICES 4,101.00 619 64460 220 5180 CONTRACTUAL SERVICES 2,246.00 619 64460 220 5130 CONTRACTUAL SERVICES 989.00 619 64460 220 5210 CONTRACTUAL SERVICES 2,140.00 619 64460 220 5110 CONTRACTUAL SERVICES 480.00 619 64460 220 5121 CONTRACTUAL SERVICES 2,873.00 619 64460 220 5120 CONTRACTUAL SERVICES 150.00 619 64460 220 5230 CONTRACTUAL SERVICES 516.00 619 64460 220 5170 30743 NEXTEL COMMUNICATIONS 23946 283.13 COMMUNICATIONS 283.13 101 68020 160 2300 30744 KUMUDINI MURTHY 24210 739.50 CONTRACTUAL SERVICES 739.50 101 68010 220 1660 30745 NOR CAL MOVING SERVICE 24243 2,576.69 MISCELLANEOUS 2,576.69 619 64460 804 5240 30746 A&G SERVICES - 24400 3,900.00 PROFESSIONAL & SPECIALIZED S 3,900.00 320 81760 210 30747 HOME DEPOT CREDIT SERVICES 24466 86.31 MISC. SUPPLIES 86.31 619 64460 120 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 02/08/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 30725 THYSSENKRUPP ELEVATOR-042 21240 264.81 CONTRACTUAL SERVICES 264.81 619 64460 220 5120 30726 SPARTAN TOOL LLC 21329 327.97 MISC. SUPPLIES 327.97 527 66520 120 30727 ADI 21362 443.79 MISC. SUPPLIES 146.10 619 64460 120 MISC. SUPPLIES 297.69 619 64460 120 5271 30728 THE BANK OF NEW YORK 21439 1,500.00 MISCELLANEOUS 1,500.00 101 32100 30729 COW GOVERNMENT, INC. 21482 36.82 OFFICE EXPENSE 36.82 621 64450 110 30730 IMSA CERTIFICATION 21579 420.00 TRAINING EXPENSE 420.00 101 66210 260 30731 DEPARTMENT OF CONSUMER AFFAIRS 22082 125.00 DUES & SUBSCRIPTIONS 125.00 101 66100 240 30732 NFPA 22780 323.40 MISC. SUPPLIES 323.40 201 65200 120 30733 SAN MATEO DAILY JOURNAL 22804 720.00 MISC. SUPPLIES 720.00 101 66100 120 30734 REPUBLIC ELECTRIC 23382 520.00 CONTRACTUAL SERVICES 520.00 101 66100 220 30735 RECALL- TOTAL INFORMATION MGMT 23411 228.17 MISCELLANEOUS 228.17 101 22518 30736 AT&T - 23661 41.07 COMMUNICATIONS 41.07 621 64450 160 30737 SCS FIELD SERVICES 23727 6,940.00 PROFESSIONAL & SPECIALIZED S 6,940.00 528 66600 210 30738 AT&T/MCI 23728 650.39 COMMUNICATIONS 574.21 101 67500 160 COMMUNICATIONS 20.64 101 64250 160 MISCELLANEOUS 55.54 101 68020 192 2200 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 02/08/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 30710 ARROWHEAD MOUNTAIN SPRING WATER 19330 42.13 MISC. SUPPLIES 42.13 620 66700 120 30711 CREATIVE INTERCONNECT 19768 228.36 CONTRACTUAL SERVICES 228.36 201 65200 220 30712 AMERICAN SOCIETY OF CIVIL ENGINE 19821 245.00 DUES & SUBSCRIPTIONS 245.00 101 66100 240 30713 SIMPLEX GRINNELL 20315 625.13 PROFESSIONAL & SPECIALIZED S 625.13 619 64460 210 5120 30714 STATE OF CALIFORNIA 20394 125.00 DUES & SUBSCRIPTIONS 125.00 101 66100 240 30715 DAPPER TIRE CO., INC. 20464 189.91 SUPPLIES 189.91 620 15000 30716 FRANKLIN OFFICE SUPPLIES 20523 159.79 OFFICE EXPENSE 159.79 101 64420 110 30717 AN-WIL BAG CO. 20559 1,104.15 MISC. SUPPLIES 1,104.15 101 66210 120 30718 BURLINGAME LIB. FOUNDATION 20561 982.09 MISCELLANEOUS 982.09 731 22551 30719 LARRY ANDERSON 20716 250.00 MISCELLANEOUS 250.00 101 64350 031 30720 SPRINT PCS 20724 1,231.92 CONTRACTUAL SERVICES 799.84 101 65100 220 MISCELLANEOUS 432.08 731 22554 30721 PHYLLIS E. EVERSON 20833 921.85 MISC. SUPPLIES 921.85 730 69585 120 30722 QUICK MIX CONCRETE 21140 2,332.53 MISC. SUPPLIES 1,807.96 101 66210 120 SIDEWALK REPAIR EXPENSE 524.57 101 66210 219 30723 ESA ENVIRONMENTAL SCIENCE ASSOC 21160 5,258.43 DEPOSIT REFUND 5,258.43 101 22590 30724 CEB 21210 132.90 MISC. SUPPLIES 132.90 101 64350 120 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 02/08/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 30698 CHIEF DON DORNELL 11568 2,870.98 MISCELLANEOUS 196.00 201 35230 000 7120 OFFICE EXPENSE 150.40 201 65200 110 MISC. SUPPLIES 102.13 201 65200 120 SMALL TOOLS 28.56 201 65200 130 GAS, OIL & GREASE 10.00 201 65200 201 DUES & SUBSCRIPTIONS 411.00 201 65200 240 TRAVEL & MEETINGS 440.00 201 65200 250 TRAINING EXPENSE 1,343.24 201 65200 260 MISC. SUPPLIES 48.98 730 69585 120 MISCELLANEOUS 140.67 731 22554 30699 WECO INDUSTRIES, INC. 11640 3,213.03 MISCELLANEOUS 3,213.03 527 66520 400 30700 ROYAL WHOLESALE ELECTRIC 14855 375.96 MISC. SUPPLIES 375.96 619 64460 120 5240 30701 PARKIN SECURITY CONSULTANTS 15250 113.00 PERSONNEL EXAMINATIONS 113.00 101 64420 121 30702 MCDONOUGH, HOLLAND & ALLEN 16148 513.26 PROFESSIONAL & SPECIALIZED S 513.26 618 64520 210 30703 TOOLS EXPRESS 18027 595.77 TRAINING EXPENSE 595.77 101 68020 260 2300 30704 DEESIGNS 18388 2,477.70 MISC. SUPPLIES 2,477.70 526 69020 120 30705 MILLS-PENINSULA HEALTH SERVICES 18546 644.80 PROFESSIONAL & SPECIALIZED S 644.80 101 64420 210 30706 BAY ALARM 18854 1,086.78 PROFESSIONAL & SPECIALIZED S 405.00 619 64460 210 5180 PROFESSIONAL & SPECIALIZED S 183.78 619 64460 210 5210 PROFESSIONAL & SPECIALIZED S 498.00 619 64460 210 5110 30707 NATIONAL SIGNAL INC 18865 975.40 MISC. SUPPLIES 975.40 619 64460 120 30708 PREFERRED ALLIANCE 19025 255.20 PERSONNEL EXAMINATIONS 255.20 101 64420 121 30709 PRIORITY 1 19239 4,245.87 CAPITAL EQUIPMENT 4,245.87 620 66700 800 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 02/08/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 30689 BURLINGAME REC. DEPT./PETTY CASH 03910 2,186.32 MISC. SUPPLIES 14.22 101 68010 120 1789 MISC. SUPPLIES 100.00 101 68010 120 1100 MISC. SUPPLIES 97.40 101 68010 120 1370 MISC. SUPPLIES 4.00 101 68020 120 2200 MISC. SUPPLIES 68.45 101 68020 120 2100 CONTRACTUAL SERVICES 150.00 101 68010 220 1645 CONTRACTUAL SERVICES 60.00 101 68010 220 1331 CONTRACTUAL SERVICES 192.00 101 68010 220 1644 CONTRACTUAL SERVICES 1,003.03 101 68010 220 1349 TRAVEL & MEETINGS 66.15 101 68010 250 1101 MISC. SUPPLIES 141.07 730 69593 120 6014 MISC. SUPPLIES 290.00 730 69593 120 6060 30690 WEST GROUP PAYMENT CTR. 03964 84.65 MISC. SUPPLIES 84.65 101 64350 120 30691 ROTO ROOTER 09063 626.00 PROFESSIONAL & SPECIALIZED S 626.00 619 64460 210 5120 30692 CITY OF MILLBRAE 09234 3,152.82 PROFESSIONAL & SPECIALIZED S 3,152.82 101 64350 210 30693 LIFE ASSIST 09392 203.19 SUPPLIES 203.19 201 65200 112 30694 ABAG - LIABILITY 09518 6,308.35 PROFESSIONAL & SPECIALIZED S 6,308.35 618 64520 210 30695 BERNARD EDWARDS 09548 1,012.50 CONTRACTUAL SERVICES 1,012.50 101 68010 220 1762 30696 TELECOMMUNICATIONS ENGINEERING A 10101 907.02 MISCELLANEOUS 907.02 320 82010 400 30697 IDEAL RESTORATIVE DRYING, INC. 11352 3,392.50 MISCELLANEOUS 3,392.50 618 64520 604 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 02/08/08 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 30677 WHITE CAP 01250 125.58 SMALL TOOLS 125.58 101 66210 130 30678 BURLINGAME CHAMBER OF COMMERCE 01637 2,514.92 CONTRACTUAL SERVICES 2,514.92 101 64560 220 30679 BURLINGAME STATIONERS 01676 28.25 OFFICE EXPENSE 11.10 101 64200 110 OFFICE EXPENSE 17.15 101 68020 110 2200 30680 ANASTASIA COLE 01945 2,156.25 CONTRACTUAL SERVICES 2,156.25 101 68010 220 1644 30681 L. N. CURTIS & SONS 02027 6,371.59 MISCELLANEOUS 3,658.85 201 65200 144 FIRE APPARATUS MAINT. 2,712.74 201 65200 203 30682 D & M TOWING, INC. 02029 50.00 EQUIPMENT MAINT. 50.00 620 66700 200 30683 P. G. & E. 03054 18,859.81 GAS & ELECTRIC 18,859.81 101 66100 170 30684 MARGARET PRENDERGAST 03179 1,250.25 CONTRACTUAL SERVICES 1,250.25 101 68010 220 1641 30685 R & S ERECTION OF 03234 230.00 PROFESSIONAL & SPECIALIZED S 230.00 619 64460 210 5150 30666 SAN FRANCISCO WATER DEPT. 03353 184,616.90 WATER PURCHASES 184,616.90 526 69020 171 30687 CITY OF SAN MATEO 03366 16,139.36 CONTRACTUAL SERVICES 16,139.36 101 66100 220 30688 U S POSTAL SERVICE 03821 175.00 OFFICE EXPENSE 175.00 621 64450 110 Agenda Item 3 Meeting Date !=7/0 'V MAR 2008 Honorable Mayor and City Council : Please schedule an appeal hearing for 3066 Hillside Drive to be heard February 29, 2008 at the May 5 , 2008 Council meeting::( . City Clerk Ms. Doris Mortensen City Clerk City of Burlingame 501 Primrose Burlingame, CA 94010 Re: Appeal on Planning Commission Decision, February 25, 2008: 3066 Hillside Drive Dear Ms. Mortensen: Thank you for your information on the Appeal process. We are now submitting application to City Council against Commission Decision on 3066 Hillside Drive, Burlingame, at their meeting on February 25, 2008. Please schedule us for the next available Council meeting. We will have the details and will present our case then at the meeting per your suggestion. We have tried to appease the Planning Commissioners and have worked with them since July 2007. We feel that their demand cannot be met. . . .demand of situations that did not exist either on the application or approval. Just a matter of justice and fair play, we are appealing our case. Yours truly, Mimi W. Sien 3066 Hillside Drive Burlingame, CA 94010 (650) 872-7744 (Home) (650) 872-7742 (Fax) (650) 255-8757 (Cellular) BURL i"NO Board of Trustees Minutes January 15,2008 I. Call to Order President Griffith called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Nancy Brock,Deborah Griffith, Katie McCormack, Pat Toft Trustee Absent: Bruce Carlton Staff Present: Al Escoffier, City Librarian Sidney Poland,Recorder III. Warrants and Special Funds The Trustees unanimously approved the Warrants. M/S/C (Brock/Toft) IV. Minutes The Trustees unanimously approved the minutes for the November, 2007 meeting. M/S/C(Toft/Griffith V. Correspondence and Attachments Letters to Legislators-The City Librarian reviewed his letters to Governor Schwarzenegger,Assemblyman Mullin,and Senator Yee regarding his concerns over the$14 million budget cuts made to the Public Library Foundation and Transaction Based Reimbursement programs. VI. From the Floor-No one from the public attended. VII. Reports A. City Librarian's Report 1. City/Library Budget Goals Session-The City Goals session will be held January 26th,9 A.M. at the Recreation Center. The Council will present its goals and give staff direction on budget funding priorities. Residents of Burlingame will be given the opportunity to speak on issues important to them. 2. Children's Programming-January ushered in the annual children'poetry event entitled"Poetry-Panda-monium". Poetry written by children from Burlingame and Hillsborough schools will be posted and the two schools with the most participants will receive a giant panda. "Just Baby and Me" is the new program for infants 0-18 months and their parents. The sessi6ns will be conducted by a Children's staff member and will include finger plays, songs and action rhymes. 480 Primrose Road•Burlingame•California 94010-4083 Phone(650)558-7474Fax(650)342-6295-www.burlingame.org/library r 3. Adult Programming - Russ Cohen, President of the Burlingame Historical Society will present a lecture on the Burlingame Train Station on January 15th at 7PM. B. Foundation 1. Election of Directors - Stephen Hamilton, Susan May, John McMorrow, Eileen Nash, Scott Nedwick, Regina Neu and Lisa Rosenthal were re-elected to the Board of Directors and will serve from January 1, 2008 to December 31, 2009. 2. New Directors - Jack Hickethier, Rawson Groves Hobart, and Pam Lampkin were elected to the Board of Directors and will serve from January 1, 2008 to December 31, 2009. 3. Election of Officers - Directors elected to serve as officers for the year 2008 are listed below. President Stephen Hamilton First Vice President Scott Nedwick Second Vice President Mary-Helen McMahon Treasurer John McMorrow Secretary Susan May VIII. Unfinished Business A. Burlingame Mural The Trustees expressed interest in displaying the Burlingame Historical Society mural in the Library but are waiting for more specific information regarding contractor costs to prepare the site and hang the mural before approving the project. B. Ralph Lane Memorial Joan Lane was most appreciative of the Trustees' suggestions to honor her late husband, Ralph Lane. However, Mrs. Lane felt that they had already received an honorarium by having the Lane Room dedicated in both their names. IX. New Business A. Budget Requests to Foundation The City Librarian reviewed his budget requests for the Foundation for the year 2008. Request for funding was made in the following areas: 1) Children's Programs and Collections; 2) Adult Summer Reading Club; 3) Children's Room Mural; 4) Children's Seating; 5) Current Events Video Monitor; and 6) Opening Day Collection for Non-Fiction DVD's. The Foundation has supported both children and adult programs, as well as provided additional funding to enhance the library's collections. Library Board of Trustee Minutes 2 January 15,2008 B. Library Goals 2008-2009 The City Librarian reviewed his goals for the coming year. Some of the goals include 1) Replace the worn carpet in both the public and office areas; 2) Participate in the "One Book, One Community program; 3) Plan for the Library's Centennial; 4) Improve usability of the library network by increasing bandwidth and 5) Restore funds for media and print materials to try to reach the level of the 2001-2002 collection budget. C. Library Centennial Preparations After reviewing some of the special programs and events that staff would like to plan for the public to celebrate the Library Centennial, the Trustees approved the motion of Trustee McCormack to accept the Centennial Plan as drafted. M/S/C (McCormack/Brock) XI. Adiournment The meeting was adjourned at 6:40pm. M/S/C (McCormack/Brock) The next meeting of the Library Trustees will be held February 19, 2008 5:30pm in the Library Conference Room. Respectfully Submitted, Alfred H. Escoffier City Librarian Library Board of Trustee Minutes 3 January 15,2008 BURL INOAME City Librarian Report February 19,2008 Library Goals for 2008-2009 The City Librarian presented the Library's Goals for fiscal year 2008- . 2009,at the City Council Goals session on Saturday,January 26th.Items which would produce an increase in costs were scrutinized.There was some discussion of the library carpet which is planned for replacement 'this spring.The two floods,one in 1999 and the other in 2003,caused the carpet to de-laminate throughout much of the building.Apparently the concrete floors absorbed the water and gradually de-laminated the carpet. Another goal which was under discussion was the addition of an IT Library Aide to assist with setting up room IT equipment,monitor the Electronic Gallery and assist the Technical Support/Technical Services functions. Burlingame Centennial Celebrations Continue As a member of the Burlingame Centennial Executive Board,the City Librarian attended the entertaining Centennial Variety Show. The Burlingame Historical Society will be releasing the book: Burlingame Centennial- 1908-2008, on February 10th,with a presentation and book signing in the Library's Lane Room. In addition,the series of Centennial Lectures by Russ Cohen,President of the Historical Society continue through April. Burlingame Mural As of this writing, the City Librarian has met with John Kazanjian of J 83 L Construction,for a bid on installing the Burlingame Mural.It was felt by staff that en installation on the south wall of the Reference Room would be a good location.The contractor will be working on a hanging device which will hold the mural on a narrow steel ledge,with the steel continuing up the back of the piece to chains to hooks on the ceiling.The hooks would go directly into the ceiling beams.This seems the most secure means of Banging the piece. I have asked the Burlingame Historical Society Board if they would review the two major issues at this time: a)would the mural remain at the library indefinitely;and b) could the costs for installation be shared by both boards. 480 Primrose Road•Burli ame•California 1 n994oio-4o83 Phone(650)558-7474'Fax(65o)342-6295•www.burlinyame.org/library ! i The mural was created in the 1950's for the original City Hall on Park. Road. It measures 12'x 7' and weighs over 300 lbs. The City Librarian received a positive response for installation from the Trustees. Peninsula Library System The California State Library's Public Library Foundation and Transaction Based Reimbursements were saved from the initial budget reductions by the Governor. The library community hopes these state subventions for resource sharing will survive the "May revise" and the final state budget. Following meetings with legislators at the recent "Day in the District," the legislators said that it likely would depend upon the state revenue picture in May. The City Librarian is now chair of the PLS Finance Committee. The Committee oversees the PLS and PLAN budgets, and allocates funds for projects and services through the library cooperative. Energy Audit The Library has undergone an energy audit for lighting, as well as heating, ventilating, and air conditioning systems. Recommendations include replacement of fluorescent lamps and special ballasts for all tubular lighting. While the new lighting would use less energy and less wattage, the actual light would be brighter and "cleaner." New software and mechanical devices will be installed to assist with reduction of energy for the HVAC systems. All work will continue while the library is open. Primrose Light Well Flood As most of you are aware, the light well on the Primrose side of the building caused a flood several weeks ago during the heavy rains. The outdoor drains in the light well were clogged and covered with vegetation and the water back up and seeped*through the windows and the wall. A great deal of water leaked into the compact shelving room and the media areas. I called in Ideal Drying to dry the area and dehumidify the spaces. Fortunately, only one volume suffered damage. We are now negotiating with the Park and Recreation Department to pave the area and do. regular maintenance on the drains so this doesn't happen again. Foundation Requests The City Librarian has submitted a revised list of requests to the Foundation for funding. The requests were reviewed by the Foundation Finance Committee and have gone to the Foundation Executive Board. The requests will go to the full Board February 7+h. 2 Burlingame Citizen's Academy The Library will participate in the Burlingame City's Citizen's Academy, a group of local citizens who would like to find out how the city works. The Library event will be held on Wednesday, March 12th, 6:30 PM. The library managers will present an overview of library services and give tours of the library to the participants. Hillsborough Library Service Negotiations The Hillsborough Library Committee, consisting of two Burlingame Library Trustees and two San Mateo Library Trustees, as well as the City Managers and City Librarians of both cities met to discuss Hillsborough negotiations. We expect to meet representatives from Hillsborough sometime in February. Staff Training in Difficult People We will be holding an all staff workshop on Thursday, February 7th on "Dealing with Difficult People." The workshop leader has been vetted by several staff and deemed to be a very good presenter. We are hoping to do more of these 1/2 day workshops, however funding them is a problem. We are meeting with the Human Resource Director to determine if we can pool HR funds with our'very small training budget. (We only have $ 2,000.00 for training the over 65 people on our payroll.) I will let you know how this develops. "Shakespeare Comes to Burlingame" We kick off a new series this spring with a selection of events about Shakespeare, the writer, the playwright and the husband. On Sunday, March 16, the San Francisco Shakespeare Festival Players will do "Twelfth Night" in the Lane Room at 1 PM. A second event will presented in partnership with Burlingame's Books, Inc. and will feature author Germain Greer discussing her book "Shakespeare's Wife," to be published in April. Ms. Greer, a longtime feminist, is the author of the 1970 classic "The Female Eunuch," and 9 other books. The final event will feature a lecture by a prominent Stanford scholar on. his latest interpretations of Shakespeare's works. The date for this event is yet to be determined. Upcoming Events: • 7 February- PLS Council, 1:30 PM • 7 February- Burlingame Library Foundation Board Meeting, 5:30 PM • 10 February- Burlingame Historical Society, Book Signing, 2 PM, Lane Room • 18 February- President's Day Holiday, Closed 3 • 19 February- Library Board Meeting, 5:30 PM • 24 February- Centennial Historical Fashion Show, Kohl Mansion, Noon ($ 75) • 27 February- City Council Budget Session, 6 PM, Lane Room • 11 March- Burlingame Novelists, Lecture, Darwin Patnode, 7 PM • 12 March- Citizen's Academy, Library, 6:30, Lane Room • 14 March- Commissioner's Dinner, Doubletree, 6 PM • 15 March- Shakespeare Comes to Burlingame (series), 1 PM, Lane Room • 23 March- Spring Sunday Closure Alfred H. Escoffier February 4, 2008 4 MEETING MINUTES Regular Meeting of the Burlingame Parks &Recreation Commission Thursday, February 21, 2008 The regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chairman Dittman at 7:00 pm at Burlingame City Hall, 501 Primrose Road,Burlingame. ROLL CALL Commissioners Present: Hesselgren, Shanus, Castner-Paine (arrived at 7:05pm), Comaroto, Carlton,La Mariana(left at 8:07pm), Fisher Commissioners Absent: Staff Present: Parks&Recreation Director Schwartz, Account Clerk Butler Others Present: John Kevranian, 1241 Broadway Julia Bott, San Mateo Co. Parks Foundation MINUTES - The Minutes of the December 2, 2007 special meeting were approved as amended (typo on second page, 74h bullet "us of carbon fiber" should be "use") and January 17, 2008 regular meeting were approved as submitted. PUBLIC COMMENTS—None NEW BUSINESS A. Resident Rate for Local Merchants — (This item moved up on the agenda by Chairperson Hesselgren to accommodate the public present to discuss the issue) Commissioner Shanus proposed the question of making a provision of a local merchant rate equal to the Burlingame resident rate for classes to the Commission for discussion. Shanus reported that a citizen had approached him regarding Burlingame merchants receiving the resident rate on Recreation classes. Hesselgren asked for confirmation and Director Schwartz confirmed that non- residents pay 15%-20% more than residents. Hesselgren noted that you would have to define/clarify if the rate applies to property owners and or business owners along with merchants. Shanus suggested that perhaps when a business pays the $100 business license, they receive a chip or card to receive the resident rate when registering. After some discussion, the Commission asked staff if the classes typically fill up and if this would have any revenue impact. Schwartz stated the most of the classes still have availability. He also said that such a fee could either reduce revenues by eliminating the extra payments from non-residents or generate more revenues by increasing registration. Parks&Recreation Commission February 21,2008 MmRrtes—page 2 Commissioner La Mariana suggested that the original survey be developed more to see how other cities monitor similar programs. Filling up programs that would otherwise not fill is a possibility. It is also important to keep in mind the Commission's duty to create clear policies for staff to follow. Hesselgren then opened the discussion to the public. John Kevranian, owner of Nuts for Candy, has owned a business with his family in Burlingame for 28 years. His children go to Burlingame schools; however, they live in another city. His kids participate in recreation programs and he feels the merchant rate would be an incentive to attract new businesses. He also suggested the rate be applicable to the business site address. He feels this benefit would attract more businesses to the City of Burlingame and increase revenue. La Mariana agreed this incentive would attract businesses and thank them for doing business in the City. Hesselgren felt there was more information needed before making a decision, such as a distinction between property owner, business owner, realtor, salespersons that are registered as a business in Burlingame. Schwartz suggested that at sub-committee be formed to fully explore these areas. La Mariana, Shanus and Hesselgren volunteered for the committee. Commissioner Fisher suggested the committee use the following criteria: a) easily verifiable criteria; b) set employee limit registered as a corporation; c)narrow definition; and d)fair process. C. Bayside Sewer Laterals—(This item moved up on the agenda to allow input from Commissioner La Mariana before he had to leave) Commissioner Comaroto expressed concern over the sewer back up that occurred at Bayside Park in June of 2007. He would like to ensure that the back up does not happen again. He mentioned that staff's response to his inquiries was excellent. Hesselgren stated that it was her understanding that construction debris caused the backup and asked staff if it has happened since. Schwartz confirmed that a chunk of concrete from the restroom/snack shack project and other debris was found in the line when it was cleared out. He also said that, even though the park was used through November, there were no other incidents of sewer backups. Hesselgren stated that in an area with so many kids she was surprised that is does not happen more often. Parks&Recreation Commission February 21,2008 Minutes—page 3 Comaroto said he wanted to ensure that the sewage lateral system be safe so there is no backup. Commissioner Castner-Paine felt that if no backup has occurred since June of 2007, then perhaps this is a non-issue. La Mariana reported that he had gone to the park and checked out the area and asked Comaroto if he was concerned about the 4x4 drain or the manhole near the snack shack. Comaroto confirmed the area of concern to be the manhole. La Mariana mentioned that a similar situation occurred during a tournament at Ray Park and was told by the Department of Public Works to alert them before a tournament and they will clear out the line prior to the event each year. Castner-Paine suggested the same be done at Bayside Park Schwartz stated that it has already been place on the calendar for next May. Hesselgren said that she read the email that Comaroto asked Schwartz to send to all the Commissioners before the meeting and asked staff for clarification of the repairs costing $10,000. Schwartz stated that he gave Comaroto that figure in response to a question from Comaroto. The figure refers to the cost of replacing an older sewer line that connects to the new line of the restroom snack shack. Because of the cost, Schwartz recommended that we just try the clear outs first and see if there are any additional incidents of backup. Comaroto told Schwartz that he would continue this discussion with him the next day. D. Park for the Future — (This item moved up on the agenda to accommodate the representative from San Mateo County Parks Foundation) San Mateo County Parks Foundation representative, Julia Bott, presented the Parks for the Future measure. The measure involves a 1/8 cent sales tax for 25 years to go to local parks. The funds would be for the use of Parks & Recreation only. A two-thirds majority vote is needed for the measure to pass. Ms. Bott asked the Commission to spread the word to constituents regarding the upcoming vote and handed out informational packets regarding the measure. MOTION by Comaroto(seconded by Castner-Paine): To recommend Council support the Parks for the Future initiative MOTIONPASSED fro. OLD BUSINESS A. Arsenic Update — Director Schwartz stated that progress is continuing on the backfield project at Burlingame High School, but the anticipated opening date for the new synthetic grass field is now June 1 st. B. Tennis Court Fees — Hesselgren reported that for league tennis captains, it is easier to allocate the cost to players if there is a set fee per season. San Mateo offers a flat fee of$300 per team. Therefore, it has been her recent experience that most league teams, with 90%Burlingame residents, opt to play in San Mateo as Burlingame does not currently offer a set season league fee. Parks&Recreation Commission February 21,2008 Minutes—page 4 Schwartz stated that Burlingame does have a few teams renting courts in the morning and keeps the courts free for drop-in play the rest of the time. He also distributed a survey of fees charged to tennis teams in neighboring cities. The survey showed that San Mateo is the only city that charges a flat fee; while the others all charge hourly rates, similar in price to Burlingame. Hesselgren suggested the idea of simplifying Burlingame's fee structure for league play and to allow the rental of the Burlingame High School tennis courts on Sunday afternoons, when there are typically very few people using the courts, to attract teams back to the area. MOTION by Fisher (seconded by Castner-Paine): To open Burlingame High School tennis courts on Sunday afternoons to team league rentals MOTION PASSED 6-0. MOTION by Fisher(seconded by Carlton): To add a flat rate of 5275 for team tennis leagues and to maintain the fee structure as it stands for one-day rentals MOTIONTASSED 6-0. C. Art in the Park — Commissioner Carlton, the Commission's sponsorship advisor for Art in the Park, reported that she has not been contacted by staff regarding meeting times for updates. NEW BUSINESS B. 10% Surcharge for Burlingame School District— Schwartz reported that the total due to Burlingame School District for the 10% surcharge on fall 2007 classes on District Campuses is $10,767.00. (See attached report) D. Preschool Rates - Shanus raised the issue of whether we are competitive with our preschool rates. Shanus took an informal survey of local pre-schools, which showed that our rates are on the lower end of the spectrum. Shanus opened the discussion if a 10% increase in fees should be considered for the future. Fisher speculated as to the effect that an increase in fees would have on the annual fundraiser for the school. Staff will consider Commission's input for future rate increases. F. Overview of Parks Amenities—This item was moved to the March agenda. Parks&Recreation Commission February 21,2008 Minutes—page 5 REPORTS/HANDOUTS A. Staff Reports 1. Monthly Report—In addition to the attached report, staff reported that the County Health Department recently inspected the large pool at Burlingame High School and highly rated the condition of the facility and the maintenance practices. 2. 2007-08 Revenue Report—attached B. Commissioners 1. Linda Carlton reported to that the Playground Committee has met three times and will meet at the Park in March. The discussion will be regarding a theme for the new play area. 2. Chair Hesselgren reported that she and Commissioner Fisher would represent the Parks&Recreation Commission on the City's Walk of Fame committee. 3. Shanus asked when the fencing at Bayside Park diamond #1 would be replaced. Schwartz responded that the project is scheduled to begin on June 24". 4. Shanus also inquired about the replacement backstop at Ray Park that is being replaced by Burlingame Girls Softball and asked staff to remind the league to add padding as discussed. 5. Shanus told the Commissioners about the after school sports programs at Burlingame Intermediate School and asked them to contact him if they are willing to get involved as evaluators in future years. Comaroto and Fisher told Shanus they were interested in helping with the project. NEXT MEETING The next meeting of the Parks & Recreation Commission will be held on Thursday, March 20, 2008 at 7:00pm in Conference Room"A"of Burlingame City Hall, 501 Primrose Road. There being no further business to come before the Commission, the meeting was adjourned at 9:55 pm. Respectfully submitted, Joleen Butler Account Clerk III 13URLINGAME PARD AND RECREATION DEPARTMENT Collection Report January 2008 Recreation Division 2007-08 2006-07 2005-06 Year% Current Month COLL.YTD COLL.YTD COLL.YTD Comparison Key Dept Program Gross Refunds Current Net 06-07/07-08 25 01 Misc.Admin. (70.00) (70.00) 1,454.70 (45.00) 829.06 -3233% 1 10 Advertising - - 1,240.50 1,923.75 11124.50 64% 26 12 Tix/Bks/ArtSls 214.55 - 214.55 22,034.43 37,705.74 40,623.10 58% 2 13 Bldg. Rental 10,687.00 269.00 10,418.00 46,389.50 49,236.00 36,865.50 94% 27 Rental Deposits 2,075.00 2,000.00 75.00 75.00 (293.00) 2,339.00 -26% 3 16 Park Permit 275.00 - 275.00 2,475.00 3,677.50 3,175.00 67% 28 1294 Pool Rental 7,444.80 7,444.80 30,229.20 21,775.00 26,613.00 139% 4 20 Sr. Lunch - - - - - #DIV/0! 29 21 Sr.Activities 2,144.00 - 2,144.00 8,422.00 14,488.80 15,105.00 58% 5 22 Teens 4,999.00 - 4,999.00 12,489.00 13,916.00 18,692.00 90% 30 23 Jr.Teen Camps 120.00 - 120.00 14,414.56 11,826.50 6,453.75 122% 8 24 PFRN 48.00 - 48.00 48.00 - - #DIV/0! 6 30 Pre-school 57,731.50 - 57,731.50 100,462.50 119,745.10 127,296.47 84% 31 31 Pre-Sch.Class 59,908.50 40.00 59,868.50 98,530.00 83,309.75 94,419.25 118% 32 41 Lang.Arts 1,543.00 192.00 1,351.00 2,874.00 11,233.00 7,378.00 26% 9 44 Adult Art 31,128.00 118.00 31,010.00 67,245.00 74,406.00 64,556.00 90% 34 45 Culinary 1,717.00 - 1,717.00 4,359.00 6,389.00 3,003.50 68% 10 46 Youth Art 29,861.25 220.00 29,641.25 56,564.30 55,953.03 31,688.25 101% 35 47 Misc.Art 2,010.00 - 2,010.00 2,743.00 1,164.00 42.00 2360/c 12 48 Computers 1,127.00 134.00 993.00 11449.00 2,319.00 870.00 62% 7 49 Enrichment 16,476.00 109.00 16,367.00 104,411.25 79,255.50 79,355.58 132% 11 50 Art in Park 250.00 - 20.00 #DIV/0! 37 60 Special Classes 8,110.00 - 8,110.00 13,541.00 12,032.00 15,177.00 113% 13 61 Fitness17,848.00 395.00 17,453.00 42,042.25 43,855.50 41,613.50 96% 38 62 Sport Classes 8,763.00 - 8,763.00 17,721.50 20,472.00 15,122.02 87% 14 70 Youth Camps/Trips 2,418.00 161.00 2,257.00 30,243.00 21,793.50 16,148.60 139% 15 72 Contract Sprts 6,826.00 102.00 6,724.00 62,161.80 42,425.00 48,840.30 147% 39 73 Youth Non-Camps 380.00 - 380.00 1,754.00 #DIV/0! 40 80 Elem.Sports (36.00) (36.00) 27,373.00 26,648.00 28,142.00 103% 16 81 BIS Sports 12,185.50 - 12,185.50 66,559.00 58,806.00 65,660.00 1130/ 41 82 Tennis Lessons 5,254.00 68.00 5,186.00 21,989.00 21,850.25 16,242.00 101% 17 83 Tennis Courts 98.00 - 98.00 6,688.00 6,481.63 6,241.75 0 42 84 Golf Classes 630.00 - 630.00 2,454.00 5,944.00 9,258.50 41% 18 85 Misc.Sports 4,934.00 - 4,934.00 10,657.00 8,165.00 7,901.00 131% 43 86 Field Lgts/Rent 650.00 - 650.00 17,011.25 17,593.75 17,514.50 97% 19 87 Softball - - 12,651.14 13,152.00 12,757.99 96% 44 88 Basketball 735.00 735.00 6,631.00 2,205.00 2,077.00 301% 20 89 Volleyball 364.00 364.00 7,647.00 8,952.00 8,564.00 85% 21 90 Yth Aqu.Class 864.00 864.00 23,613.50 29,325.00 22,112.00 81% 45 91 Adlt Aqu.Class 1,350.00 1,350.00 7,692.00 8,507.50 7,182.00 90% 46 92 Lap Swim @Rec 750.00 750.00 3,007.00 1,750.00 14,047.05 172% 22 93 Rec Swim - - - 3,337.00 20,247.90 0% 24 Yth Schlor.Fund 150.00 150.00 160.00 331.00 1 428.00 48% Sub-totals 301,713.10 1 3,808.00 1 297,905.10 959,756.38 941411.80 935,726.07 102% Pool Revenues 3,210.00 1 - 13,210.00 42,747.23 36,869.40 18,098.10 116% Recreation Totals $ 304,923.10 $ 3,808.00 301,115.10 $ 1,002,503.61 $ 978,481.20 $ 953,824.17 102% 33 Centennial Events $ 9,753.00 $ - 9,753.00 28,588.00 #DIV/0! 47 Parks Revenue - 1,260.25 200.00 50.00 630% 48 Field Prep Fees - - - #DIV/0! 23 95 Golf Cards - - - - #DIV/0! Dept Totals $ 314,676.10 $ 3,808.00 1 310,868.10 $ 1,032,351.86 1 $ 978,681.20 $ 953,874.17 2/8/2008 15:08 • CITY OF BURLINGAME PLANNING COMMISSION BURLINGAME UNAPPROVED MINUTES City Council Chambers 501 Primrose Road - Burlingame, California February 25, 2008 - 7:00 p.m. I. CALL TO ORDER Chair Cauchi called the February 25, 2008, regular meeting of the Planning Commission to order at 7:00 p.m. II. ROLL CALL Present: Commissioners Auran, Brownrigg (arrived at 7:03 p.m.), Cauchi, Osterling, Terrones and Vistica Absent: None Staff Present: Community Development Director William Meeker and Zoning Technician Lisa Whitman III. MINUTES CommissionerAuran moved, seconded by Commissioner Terrones, to approve the minutes of the February 11, 2008 regular meeting of the Planning Commission. Motion passed 5-0-1 (CommissionerBrownrigg absent). IV. APPROVAL OF AGENDA There were no changes to the agenda. V. FROM THE FLOOR ■ Pat Giorni, 1445 Balboa Avenue; commented that she regrets the loss of a covered parking space at 1417 Bernal Avenue (Agenda Item 2) and suggested that the Commission consider prohibiting the installation of a 220v electrical circuit in the rumpus room. She indicated that she supported the proposal for 1530 Drake Avenue (Agenda Item 1). VI. STUDY ITEMS 1. 1530 DRAKE AVENUE, ZONED R-1 —APPLICATION FOR LOT COVERAGE VARIANCE FOR LOWER LEVEL ADDITION TO SINGLE FAMILY DWELLING (DII LEWIS, APPLICANT AND DESIGNER; AND DANIEL AND HARRIET DOWER PROPERTY OWNERS) PROJECT PLANNER: LISA WHITMAN Zoning Technician Lisa Whitman presented a summary of the staff report, dated February 25, 2008. Commission comments.- 0 omments:■ On Variance application form, applicant should re-address matter of exceptional circumstances as support of Variance; pretty typical size lot. ■ How tall is existing unfinished basement; there may be some opportunity for development in that area. ■ Confused by lattice finish over exterior walls below deck; revise plans to identify how lattice will interface with exterior finish. 1 CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes February 25,2008 • Provide the manufacturer for the proposed vinyl windows. • On the north side elevation,specify the materials to be used,particularly where the materials appear to change. • An exceptional circumstance on the lot that may support the Variance request could be the existing height of finished floor above adjacent grade. If it was less than 2'-0",the floor area of the proposed addition would be exempt. This item was set for the Consent Calendar when all the information has been submitted and reviewed by the Planning Department. This item concluded at 7:10 p.m. 2. 1417 BERNAL AVENUE, ZONED R-1 —APPLICATION FOR CONDITIONAL USE PERMITS AND SPECIAL PERMIT TO USE A PORTION OF AN EXISTING DETACHED GARAGE FOR RECREATION PURPOSES(TRENT AND ANNE WRIGHT,APPLICANTS AND PROPERTY OWNERS;AND WINGES ARCHITECTS INC ARCHITECT) PROJECT PLANNER RUBEN HURIN Community Development Director,William Meeker presented a summary of the staff report,dated February 25,2008. Commission comments: • Clarify why the rumpus room is not considered to be a bedroom. • Clarify type and style of windows and doors. • Identify type of siding(size,shape,material)on garage. This item was set for the regularAction Calendar when all the information has been submitted and reviewed by the Planning Department. This item concluded at 7:13 p.m. VII.ACTION ITEMS Consent Calendar-Items on the Consent Calendar are considered to be routine. They are acted upon simultaneously unless separate discussion and/or action is requested by the applicant,a member of the public or a Commissioner prior to the time the Commission votes on the motion to adopt. There were no items on the Consent Calendar. VIII.REGULAR ACTION ITEMS 3. 3066 HILLSIDE DRIVE,ZONED R-1—APPLICATION FOR AMENDMENT TO DESIGN REVIEW FOR CHANGES TO A PREVIOUSLY APPROVED FIRST AND SECOND STORY ADDITION (MIMI STEN, APPLICANT AND PROPERTY OWNER;AND MICHAEL MA,ARCHITECT) PROJECT PLANNER: ERICA STROHMEIER(CONTINUED FROM FEBRUARY 11,2008 PLANNING COMMISSION MEETING) Reference staff report dated February 25, 2008,with attachments. Community Development Director, William Meeker presented the report,reviewed criteria and staff comments. Fourteen(14)conditions were suggested for consideration. Commission comments: • Commissioner Brownrigg indicated he would abstain from conversation since he had not participated in the last discussion of this item before the Commission. • Noted that the Commission had clearly requested approved plans from 2006 approval;the item should be continued. 2 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes February 25, 2008 • At the prior meeting, there was some uncertainty as to how some of the area was paved, as shown in the photographs provided by the applicant. • Disappointed that there was no response from the applicant to address concerns raised by the Commission, and no attempt to address the potential solution suggested by the Commission on February 11, 2008. • After a close site inspection, it is hard to believe that what is paved now is what previously existed; probably would have elicited comments from public works regarding drainage, if the area represented as being paved previously actually was paved. Chair Cauchi opened the public hearing. Michael Ma, 20660 Stevens Creek Boulevard, Cupertino; represented the applicant. • The owner doesn't wish to propose further modifications. • Front yard paving was not part of prior Planning Commission review. Approved project did not address paving and landscaping in front. • The applicant feels that the photos clearly show conditions that existed prior to the renovation of the property. • Requests that action be taken this evening. Additional Commission comments: • Commission not being punitive; it is only asking that project be built as approved. • Applicant has effectively refused to make further modifications to reduce the paving in the area behind the garage;this was not part of original review because it was not documented as part of the �- original submittal. • Paving has been added that has become a de-facto additional parking area; even if this is what existed before does not necessarily mean it is acceptable now; changes were made without additional review by the Commission. Changes to the project were made in breach of the contract with the City. • The Commission has attempted to reach a reasonable, cooperative solution to the problem; but the applicant has been uncooperative. Additional comments from Applicant's representative: They were told by the Planning Division staff that a landscaping and paving plan is not required, except for new homes. • The property owner has experienced substantial financial and emotional impacts due to the ongoing situation. Public comments: Pat Giorni, 1445 Balboa Avenue; noted that the applicant has broken the contract with the City. The Commission has dealt with this project five (5) times previously, excluding this meeting. She presented project plans from June 2006, showing where the driveway was laid out; there was no landscape plan. There was never any mention of landscaping or hardscaping in the discussions leading up to the approval. The assumption on the June 2006 plan is that the area in question would be a planted area. The photos do not clearly show what the material in the area in question is, prior to the renovations. The applicant has deviated from the approved plans from the beginning. • David Leung, 3066 Hillside Drive; clarified that the Commission is not penalizing the applicant. He acknowledged that the applicant has violated the contract; but they have made the changes 3 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes February 25, 2008 requested and finished the house as it was supposed to be. Have taken pictures to show the changes that have been made to the property. Can't do anything more to show what existed previously. He feels the applicant has supplied everything the Commission has requested. Further Commission comments: • Asked if there is a solution that can be reached with the applicant's cooperation (the applicant responded that electrical conduit and irrigation lines exist under the paving; which would prevent cutting holes in the paving). • Commission suggested a solution that worked with the existing paving pattern, but allowed keeping paving, while removing portions for additional landscaping. There were no further comments and the public hearing was closed. More Commission comments: • The Commission has no choice but to deny the request and require the site to be constructed as shown on the June 2006 plans which clearly show the outline of the driveway; areas outside the driveway should be landscaped;the applicant has not worked cooperatively with the Commission to arrive at an agreeable solution. Commissioner Cauchi moved to deny the application with prejudice, and require the site to be finished in accordance with the approved, June 2006 plans which clearly indicate the extent of the driveway and, in the opinion of the Commission, imply that the non-driveway areas are to be landscaped. The motion was seconded by Commissioner Terrones. Discussion of motion: • The June 2006 drawings are clear as to what the boundaries were for the paving. Chair Cauchi called for a voice vote on the motion to deny with prejudice. The motion passed 5-0-0-1 (CommissionerBrownrigg abstained). Appeal procedures were advised. This item concluded at 7:48 p.m. 4. 1101 VANCOUVER AVENUE, ZONED R-1 — APPLICATION FOR LOT COVERAGE AND FRONT SETBACK VARIANCES FOR A FIRST FLOOR ADDITION TO A SINGLE FAMILY DWELLING (MARISA RAMOS,APPLICANT AND PROPERTY OWNER;AND ONI RAMOS, DESIGNER) PROJECT PLANNER: ERICA STROHMEIER Reference staff report dated February 25, 2008, with attachments. Zoning Technician Lisa Whitman presented the report, reviewed criteria and staff comments. Seven (7) conditions were suggested for consideration. Chair Cauchi opened the public hearing. Marissa Ramos, 1101 Vancouver Avenue; represented the applicant. Commission comments: • On Variance application form, clarificaty the exceptional circumstances that warrant approval of s Variance. 4 CITY OF BURLINGAME PLANNING COMMISSION — Unapproved Minutes February 25, 2008 ■ The windows (which include imitation mullions) are not of an acceptable design; if the windows were of a higher quality design (simulated true divided lights) perhaps the Variance could be supported. ■ The residence is at a prominent location (on a corner lot), the design of the windows is critical since the site is so visible. ■ The window placement is acceptable, but the window type is not. Public comments: ■ Pat Giorni, 1445 Balboa Avenue; noted that the applicant has been caught twice for working without Building Permits. She believes that the owners probably knew of the need for a building permit. Who is the contractor that did the work without a permit? She supports requiring the windows to be changed. There were no further comments and the public hearing was closed. Commissioner Osterling moved to refer the project to a design reviewer with specific direction to review the window and door design and trim details. The motion was seconded by Commissioner Brownrigg. Discussion of motion: ■ Approval of the Variance may be warranted since the modifications create visual interest. Chair Cauchi called for a voice vote on the motion refer the matter to a design reviewer. The motion passed — 6-0-0. This item concluded at 8:05 p.m. 5. 2508 HILLSIDE DRIVE, ZONED R-1 — APPLICATION FOR DESIGN REVIEW, VARIANCES AND SPECIAL PERMIT FOR A FIRST AND SECOND STORY ADDITION (MGS CONSTRUCTION, APPLICANT; DAVID HIRZEL, DESIGNER; LENA AND DOMINIC CHANG, PROPERTY OWNERS) PROJECT PLANNER: LISA WHITMAN Reference staff report dated February 25, 2008, with attachments. Zoning Technician Lisa Whitman presented the report, reviewed criteria and staff comments. Twelve (12) conditions were suggested for consideration. Chair Cauchi opened the public hearing. Commission comments: ■ Asked why the exercise room not counted as a bedroom. Staff noted that the Municipal Code states a room is cannot be considered a bedroom if the only way to enter it is through another bedroom. The proposed exercise room can only be accessed through bedroom 2. David Hirzel, P. O. Box 1808, Pacifica; represented the applicant. ■ Indicated that the applicant has met with the neighbor; they fully understand the project and don't object to it. Additional Commission comments: ■ The project has benefitted from design review. 5 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes February 25, 2008 ■ Asked if the stonework on the chimney will remain. Applicant noted there will be no change to the chimney, front door, or front stair, and that all details on the existing front elevation will remain. ■ Requested that the applicant clarify on the plans that details on the front elevation, including the front door, will not change. ■ Noted that the garage door doesn't seem to blend with the design. ■ Asked if there was a reason the garage roof was lowered, as this change exposes more of the wall on the house. Public comments: ■ None There were no further comments and the public hearing was closed. Further Commission discussion: ■ The project has improved significantly. ■ Note on the plans that existing conditions on the front fagade are to remain. Commissioner Brownrigg moved to approve the application, by resolution, with the following amended conditions: 1. that the project shall be built as shown on the plans submitted to the Planning Department date stamped November 9, 2007 (Sheets Al, A2.1, A4, AB1, 1-1) and February 13, 2008 (Sheets A2.0 and A3.0), that any changes to building materials, exterior finishes, footprint or floor area of the building shall require an amendment to this permit; 2. that the design elements on the existing front fagade shall remain, and this shall be reflected on the plans prior to issuance of a building permit; 3. that the conditions of the Chief Building Official's September 5, 2007 memo, the City Engineer's September 5, 2007 memo, the Fire Marshal's September 4, 2007 memo, and the NPDES Coordinator's September 4, 2007 memo shall be met; 4. that if the structure is demolished or the envelope changed at a later date the Special Permit and Variances, as well as any other exceptions to the code granted here, will become void; 5. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 6. that any changes to the size or envelope of the basement, first or second floors, or garage, which would include adding or enlarging a dormer(s), moving or changing windows and architectural features or changing the roof height or pitch, shall be subject to Planning Commission review; 7. that prior to issuance of a building permit for construction of the project, the project construction plans shall be modified to include a cover sheet listing all conditions of approval adopted by the Planning Commission, or City Council on appeal; which shall remain a part of all sets of approved plans throughout the construction process. Compliance with all conditions of approval is required; the conditions of approval shall not be modified or changed without the approval of the Planning Commission, or City Council on appeal; 6 CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes February 25,2008 8. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single termination and installed on the portions of the roof not visible from the street;and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 9. that the project shall complywith the Construction and Demolition Debris Recycling Ordinance which requires affected demolition,new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements;any partial or full demolition of a structure,interior or exterior, shall require a demolition permit; 10. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2007 Edition,as amended by the City of Burlingame; THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION PROCESS PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION 11. that prior to scheduling the framing inspection the project architect or residential designer,or another architect or residential design professional, shall provide an architectural certification that the architectural details shown in the approved design which should be evident at framing,such as window locations and bays,are built as shown on the approved plans;architectural certification documenting framing compliance with approved design shall be submitted to the Building Division before the final framing inspection shall be scheduled; 12. that prior to scheduling the roof deck inspection,a licensed surveyor shall shoot the height of the roof ridge and provide certification of that height to the Building Department;and 13. that prior to final inspection, Planning Department staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans. The motion was seconded by Commissioner Auran. Discussion of motion: • Garage door is a striking change. • The applicant's attempt to provide the required garage without encroaching too much upon the adjacent property is justification for the Variance. Chair Cauchi called for a voice vote on the motion to approve. The motion passed 6-0-0. Appeal procedures were advised. This item concluded at 8:15 p.m. Commissioners Vistica and Brownrigg recused themselves and left the dais prior to consideration of Item 6. Commissioner Vistica is the applicant for that item. 6. 24 ARUNDEL ROAD,ZONED R-1—APPLICATION FOR DESIGN REVIEW AND FLOOR AREA RATIO VARIANCE FOR A FIRST AND SECOND STORY ADDITION TO AN EXISTING SINGLE FAMILY DWELLING(STANLEY VISTICA AND LISA HAPPICH,APPLICANT AND PROPERTY OWNERS;AND STANLEY VISTICA,ARCHITECT) PROJECT PLANNER RUBEN HURIN Reference staff report dated February 25, 2008, with attachments. Community Development Director William Meeker presented the report,reviewed criteria and staff comments. Eleven(11)conditions were suggested for consideration. 7 CITY OF BURLINGAME PLANNING COMMISSION — Unapproved Minutes February 25, 2008 Chair Cauchi opened the public hearing. Commission comments: ■ Half-size plans were entirely readable. Stanley Vistica and Lisa Happich, 24 Arundel Road, represented the applicant. Additional Commission comments: • Commission's prior comments have been addressed. ■ Uninhabitable basement and 12-foot ceilings count toward floor area, but are not really habitable area; these conditions are justification for the Variances. Public comments: ■ None There were no further comments and the public hearing was closed. Commissioner Auran moved to approve the application, by resolution, with the following conditions: 1 . that the project shall be built as shown on the plans submitted to the Planning Department date stamped February 13, 2008, sheets A.4 and A.8, and date stamped December 18, 2007, sheets Al . through A.3 and A.5 through A.7, and that any changes to building materials, exterior _ finishes, footprint or floor area of the building shall require an amendment to this permit; 2. that the conditions of the Chief Building Official's June 28, 2007 memo, and the City Engineer's, Fire Marshal's and NPDES Coordinator's July 2, 2007, memos shall be met; 3. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 4. that any changes to the size or envelope of the basement, first or second floors, or garage, which would include adding or enlarging a dormer(s), moving or changing windows and architectural features or changing the roof height or pitch, shall be subject to Planning Commission review; 5. that prior to issuance of a building permit for construction of the project, the project construction plans shall be modified to include a cover sheet listing all conditions of approval adopted by the Planning Commission, or City Council on appeal; which shall remain a part of all sets of approved plans throughout the construction process. Compliance with all conditions of approval is required; the conditions of approval shall not be modified or changed without the approval of the Planning Commission, or City Council on appeal; 6. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single termination and installed on the portions of the roof not visible from the street; and that these venting details shall be included and approved in the construction plans before a Building permit _ is issued; 7. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance 8 CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes February 25,2008 which requires affected demolition,new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements;any partial or full demolition of a structure, interior or exterior,shall require a demolition permit; 8. that the project shall meet all the requirements of the California Building and Uniform Fire Codes,2007 Edition,as amended by the City of Burlingame; THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION PROCESS PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION 9. that prior to scheduling the framing inspection the project architect or residential designer,or another architect or residential design professional,shall provide an architectural certification that the architectural details shown in the approved design which should be evident at framing, such as window locations and bays,are built as shown on the approved plans;architectural certification documenting framing compliance with approved design shall be submitted to the Building Division before the final framing inspection shall be scheduled, 10. that prior to scheduling the roof deck inspection,a licensed surveyor shall shoot the height of the roof ridge and provide certification of that height to the Building Department;and 11. that prior to final inspection,Planning Department staff will inspect and note compliance of the architectural details(trim materials,window type,etc.)to verify that the project has been built according to the approved Planning and Building plans. The motion was seconded by Commissioner Terrones. Discussion of motion: • Applicant is restoring front porch which improves the appearance of the structure. • The existing basement condition and inclusion of the 12-foot non-habitable ceiling area as floor area is justification for the Variance. Chair Cauchi called for a voice vote on the motion to approve. The motion passed 4-0-2(Commissioners Vistica and Brownrigg recused). Appeal procedures were advised. This item concluded at 8:23 p.m. Commissioners Vistica and Brownrigg returned to the dais. 7. 34 CLARENDON ROAD,ZONED R-1—APPLICATION FOR FRONT SETBACK VARIANCE FORA FIRST FLOOR ADDITION TO A SINGLE FAMILY DWELLING (MR. G. RODRIGUEZ, APPLICANT AND PROPERTY OWNER AND JOE PELA DESIGNER) PROJECT PLANNER ERICA STROHMEIER Reference staff report dated February 25, 2008, with attachments. Zoning Technician Lisa Whitman presented the report, reviewed criteria and staff comments. Eight (8) conditions were suggested for consideration. Chair Cauchi opened the public hearing. Commission comments: • None Joe Pela,520 Walker Drive,Mountain View;represented the applicant. 9 CITY OF BURLINGAME PLANNING COMMISSION — Unapproved Minutes February 25, 2008 • Explained justification for Variance. ■ Have revised drawings to match existing side setback. Additional Commission comments: ■ Porch is an improvement over prior design but may be fairly blank and stark; would like more planting area in front of it. ■ Requested explanation why the roof on the new porch can't simply be designed as a gable into the existing tiled, sloped parapet. ■ Asked if the porch will include a flat ceiling; could put triangular tile vents in front gable. ■ Finish off the top of the guard rail, perhaps with tile. ■ Suggested submittal of a trim package for windows to further improve the appearance of the house, primarily at areas viewed from the front of the building. Public comments: ■ None There were no further comments and the public hearing was closed. Commissioner Brownrigg moved to approve the application, by resolution, with the following amended conditions.- 1 . onditions:1 . that the project shall be built as shown on the plans submitted to the Planning Department date _ stamped February 13, 2008, sheets 1 through 6, and that any changes to footprint or floor area of the building shall require an amendment to this permit; 2. that additional landscaping shall be provided within the front-yard area, subject to review by the Planning Commission as an FYI; 3. that a tile cap shall be installed on the porch rail, subject to review by the Planning Commission as an FYI; 4. that a tile vent shall be installed within the porch gable, subject to review by the Planning Commission as an FYI; 5. that a trim package for the front windows shall be submitted for review by the Planning Commission as an FYI; 6. that the conditions of the Chief Building Official's December 1 , 2007, memo, and the City Engineer's and NPDES Coordinator's November 26, 2007, memos shall be met; 7. that if the structure is demolished or the envelope changed at a later date the Front Setback Variance as well as any other exceptions to the code granted here will become void; 8. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; _ 9. that prior to issuance of a building permit for construction of the project, the project construction plans shall be modified to include a cover sheet listing all conditions of approval adopted by the 10 CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes February 25,2008 Planning Commission,or City Council on appeal;which shall remain a part of all sets of approved plans throughout the construction process. Compliance with all conditions of approval is required; the conditions of approval shall not be modified or changed without the approval of the Planning Commission,or City Council on appeal; 10. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single termination and installed on the portions of the roof not visible from the street;and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 11. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition,new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements;any partial orfull demolition of a structure,interior or exterior, shall require a demolition permit;and 12. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2007 Edition,as amended by the City of Burlingame. The motion was seconded by Commissioner Osterling. Discussion of motion: • The justification for the Variance is that the design changes will enhance the architectural appeal of the structure. Chair Cauchi called for a voice vote on the motion to approve. The motion passed 6-0-0. Appeal procedures were advised. This item concluded at 8:35 p.m. Further Commission comments: • It was suggested that a Planning Commission subcommittee review the parameters for allowing bay windows and front porches to encroach into front setbacks,since this is generally supported by the Commission,particularly when this type of change is made to existing structures. IX. DESIGN REVIEW STUDY ITEMS 8. 815 CROSSWAY ROAD,ZONED R-1—APPLICATION FOR DESIGN REVIEW AND SPECIAL PERMITS FOR ATTACHED GARAGE AND DECLINING HEIGHT ENVELOPE FORA FIRSTAND SECOND STORY ADDITION TO A SINGLE FAMILY DWELLING (NEIL YELLIN & JANET ZOLA, APPLICANTS AND PROPERTY OWNERS; AND WILLIAM DUFF, ARCHITECT) PROJECT PLANNER: ERICA STROHMEIER Reference staff report dated February 25, 2008,with attachments. Community Development Director, William Meeker briefly presented the project description. There were no questions of staff. Chair Cauchi opened the public comment period. Neil Yellin,815 Crossway Road;represented the applicant. Commission comments: • Complemented design. Nice materials,nicely drawn. Addition is very respectful of existing design. 11 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes February 25, 2008 • Massing of the side elevation at garage wall and area above is a rather large wall, there needs to be some articulation to assist in breaking up the blank space, perhaps some windows into the garage. • Perhaps bring the trellis element along to the side, or some other design solution, to help break up mass of the wall. • On other side of house; there is a large, blank shingled space; look at that side to see if something could be done on second floor addition to break up mass. • Clarify why the eaves are being cut back. • Note that roofing materials on the second floor will match the first floor roofing; specify the roofing material. • Clarify details on left side of rear elevation. Correct drawing error of dark lines between first and second story. • Clarify the design of the rear porch rail, and that it will be wood pickets and wood railing; consider matching the railing on rear with the front porch railing. • Trellis work in back seems lighter than what is in front(6 x 6); consider making rear trellis heavier in construction. • Include notes clarifying the garage door construction. • Carry through the negative space reflected on the front porch elsewhere on the home. Public comments: • Suzanne Sliter, 819 Crossway Road; provided overview of her concerns expressed in her letter to Commission, dated February 25, 2008. Concerned that the mass of the addition is at the rear of the structure, adjacent to her backyard. Also, the west elevation is not set in, creating a rear wall that goes straight up and has a box look. Additional Commission comments: • Asked if there is an opportunity for additional landscaping to soften the view of the rear of the residence from the neighbor's property. There were no other comments from the floor and the public hearing was closed. Further Commission comments: • There is an opportunity to beef-up the landscaping on the garage side to break-up wall, and along other side to soften appearance. Commissioner Vistica made a motion to place the item on the Consent Calendar when complete. This motion was seconded by Commissioner Auran. Discussion of motion: • Perhaps consider a belly-band to break up the massing of the side elevation, instead of a trellis element; however, could also be some room for a trellis without need for a Variance. • Would hesitate to bring the trellis feature all the way around the side; asymmetric fashion would be nice. • Windows may be sufficient to soften the appearance of wide, side elevation. • The proposal is consistent with the character of the existing residence. • Include vines on trellis that would wrap around the side; windows on garage side will also break up mass. • North elevation is mislabeled. 12 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes February 25, 2008 • Encouraged landscaping on the right side at the rear to soften appearance. Chair Cauchi called for a vote on the motion to place this item on the Consent Calendar when plans have been revised as directed. The motion passed on a voice vote 6-0-0. The Planning Commission's action is advisory and not appealable. This item concluded at 9:00 p.m. 9. 2673 MARTINEZ DRIVE, ZONED R-1 —APPLICATION FOR DESIGN REVIEW AND HILLSIDE AREA CONSTRUCTION PERMIT FOR MAIN AND LOWER LEVEL ADDITION TO A SINGLE FAMILY DWELLING (MARWAN ZEIDAN, APPLICANT AND PROPERTY OWNER; AND DAVID MIRAFLOR, DESIGNER) PROJECT PLANNER: LISA WHITMAN Reference staff report dated February 25, 2008, with attachments. Zoning Technician Lisa Whitman briefly presented the project description. There were no questions of staff. Chair Cauchi opened the public comment period. Marwan Zeidan, 2673 Martinez Drive and David Miraflor, P. O. Box 6910174, Stockton; represented the applicant. Commission comments: • Commended the applicant for adding to under floor space to increase floor area. • Questioned the need for all of the additional full baths. • Asked why the existing shutters are being removed; they add to the character of the home. • Noted that the plans are difficult to read. Difficult to visualize how the proposed house will look. The proposed concrete balusters are too heavy and inappropriate for the design of the structure; consider something similar to the design on the front of the structure, or look to other similar homes in the area for ideas. • Noted inconsistencies in trim details between Sheets 4 and 6. • Drawings should show a clearer representation of the trim package. • Noted neighbor comments regarding the Eucalyptus trees on the site; suggested working with the neighbor to address their concerns. • Noted that the proposed curved windows are not consistent with the design of the rest of house. • Provide details of the designs of the front door and garage door. • Design consistency is required. Current design is proposing one look at the front of the house and another at the back. Public comments: • Byron and Marion Maldonado, 1 Toledo Court; adjacent property owner; noted that they have a view to the airport and the San Mateo bridge. They are concerned with view impacts. Before construction takes place, install story poles to show how high the building will actually be. There were no other comments from the floor and the public hearing was closed. Additional Commission comments: Requested the installation of story poles. • Suggested referral to a design reviewer. Commissioner Vistica made a motion to refer the project to a design reviewer, and directed the applicant to install story poles. 13 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes February 25, 2008 The motion was seconded by Commissioner Osterling. Discussion of motion: • It is unfortunate that the drawings do not clearly show the design details. • Massing is basically at deck level, would be surprised if there is a view impact. • Encouraged removal of Eucalyptus trees. • Don't remove Eucalyptus trees until the story poles are constructed. Noted that trees can add something to views. Address design issues first. Chair Cauchi called for a vote on the motion to refer the project to a design reviewer, with direction to the applicant to install story poles. The motion passed on a voice vote 6-0-0. The Planning Commission's action is advisory and not appealable. This item concluded at 9:32 p.m. 10. 260 EL CAMINO REAL, ZONED C-1, SUBAREA A — ENVIRONMENTAL SCOPING AND DESIGN REVIEW STUDY FOR AN APPLICATION FOR COMMERCIAL DESIGN REVIEW AND PARKING VARIANCE FOR A NEW 12,403 SQUARE FOOT COMMERCIAL BUILDING (KEVIN CULLINANE, APPLICANT, KEVIN AND LISA CULLINANE, PROPERTY OWNERS;AND NILMEYER AND NILMEYER ASSOCIATES ARCHITECT) PROJECT PLANNER: ERICA STROHMEIER Reference staff report dated February 25, 2008, with attachments. Community Development Director, William Meeker briefly presented the project description. There were no questions of staff. Chair Cauchi opened the public comment period. Commission comments: • Asked for clarification regarding the location of the landscaped area on Burlingame Avenue, near EI Camino Real, is it in the right-of-way. • Requested clarification regarding the request for a Parking Variance. Kevin Cullinane, 311 South Ellsworth, San Mateo and Michael Nilmeyer, 128 PepperAvenue; represented the applicant. • The proposed mezzanine is only to be used as a storage area for the tenant. The applicant may be willing to consider restrictions on the use of the mezzanine. Additional Commission comments: • Concerned with the proposal to install display boxes along the Burlingame Avenue fagade; it is desirable to be able to look through windows into the store. • The site is underutilized with the proposed design; essentially a one-story building is proposed; if it weren't for the parking requirement, couldn't there be office space above? • As the downtown plan proceeds, greater heights could be encouraged. • The building is handsomely designed. Additional applicant comments: • Michael Nilmeyer showed a rendered elevation and materials board to the Commission. HE described access to parking lot at the rear. He noted that the Engineering Division preferred having the sidewalk moved back from street on the EI Camino side of the property for safety purposes. 14 CITY OF BURLINGAME PLANNING COMMISSION- Unapproved Minutes February 25, 2008 Further Commission comments: • Encouraged the use of raised planters to reduce maintenance problems. • Requested clarification of the applicant's comments regarding the potential extension of Fox Plaza Lane; where would a curb cut be placed? • Noted that customers of Walgreens use short-term parking; how will this be handled? • If the parking lot to the rear(adjacent to Safeway) disappeared at some point, how will parking be handled? • Angled parking could help if placed on site; perhaps pull back the Burlingame Avenue elevation. • Asked if Walgreens (the potential tenant) accepts the proposed parking arrangement? • Asked why an alley is proposed between Burlingame Avenue and the rear parking;would rather see extra square footage in store, with access from the rear. • Asked for clarification regarding the purpose of the entry door along EI Camino. Expressed concern regarding the design of the cornice line, detail as shown may not be visible. Could it be more prominent, or replaced with a parapet that might be more visible? • A good mix of materials is being used in the design. • Is there some way to make the rear of the building look less utilitarian. • Would like to see some sort of photorealistic rendering from different locations. • ADA parking spaces are too far away from the front entrance. The entrance is the farthest point from any parking. • Expressed concern regarding doors opening out onto sidewalks that may impact pedestrians. Why not wait until the design of the Safeway project is known before proceeding with a proposal for this site; the project as designed appears to rely upon access from the parking lot at the rear, adjacent to Safeway; deferral of the matter could allow the project to mesh better with the Safeway �- project design. • An entry from the rear of the building could be desirable. • Would like to see an accurate estimate of the number customers that may use the store. • Incorporate signage into the visual analysis. Clarify whether planters will be at, or above-grade. • Asked why mullion designs on windows differ. Consider using sustainable construction techniques. Public comments: • Pat Giorni, 1445 Balboa Avenue;Walgreens stores typically look like prison fortresses. Concerned that CalTrans isn't going to correct drainage problems along EI Camino Real; the proposed 11-foot setback from EI Camino may not be sufficient. Was the Grand Boulevard Initiative considered in the development of this project? There were no other comments from the floor and the public hearing was closed. Further Commission comments: Requested that staff speak to Walgreens representatives to see if there are any other locations on the peninsula that are analogous to this one in that they provide no on-site parking. This item concluded at 10:30 p.m. X. COMMISSIONERS' REPORTS There were no Commissioner's Reports. 15 CITY OF BURLINGAME PLANNING COMMISSION — Unapproved Minutes February 25, 2008 XI. DIRECTOR'S REPORT Commission Communications: ■ None Actions from Regular City Council meeting of February 19, 2008: ■ Sandra Yie and Jeff Lindstrom were appointed to the Planning Commission. Ms. Yie will fill the unexpired term of former Commissioner (now Councilmember) Deal. Mr. Lindstrom will replace Commissioner Osterling at the end of his current term. ■ Endorsed the Guiding Principles of the Grand Boulevard Initiative. FYI: 1705 Easton Drive: requested changes to a previously approved design review project: ■ Accepted. Other items: ■ Chair Cauchi and Commissioner Terrones will serve as the Planning Commission's representatives to the Walk of Fame committee. ■ Staff was requested to agendize an oral report from Commissioner Brownrigg regarding the status of the Safeway Working Group's efforts. ■ It was requested that that the Neighborhood Consistency Subcommittee discuss the regulations _ related to front porches in an effort to encourage their construction, particularly on existing homes, without necessitating the need for a Variance when they encroach into a required setback. ■ It was suggested that the Neighborhood Consistency Subcommittee revisit the 12-foot plate rule. ■ Chair Cauchi noted that subcommittee assignments will be revisited once the new Commissioners are seated. ■ The Commission was encouraged to consider revisiting its policy with respect to vinyl windows; there may be instances where a vinyl window can be installed that will meet the design requirements of the Commission while providing this option for applicants. XII. ADJOURNMENT Chair Cauchi adjourned the meeting at 10:36 p.m. Respectfully submitted, Stanley Vistica, Secretary 16 • CITY OF BURLINGAME PLANNING COMMISSION BURLINGA,ME UNAPPROVED MINUTES Burlingame Public Library— Lane Community Room `- 480 Primrose Road - Burlingame, California March 10, 2008 - 7:00 p.m. I. CALL TO ORDER Chair Cauchi called the March 10, 2008, regular meeting of the Planning Commission to order at 7:00 p.m. II. ROLL CALL Present: Commissioners Auran, Brownrigg, Cauchi, Osterling, Terrones, Vistica and Yie Absent: None Staff Present: Community Development Director, William Meeker and Senior Planner, Maureen Brooks III. MINUTES Commissioner Terrones moved, seconded by Commissioner Osterling to approve the minutes of the February 25, 2008 regular meeting of the Planning Commission, with the following changes: • Page 9, second bullet under "Discussion of motion" (mid-page); revise to read. "The existing basement condition, which is more than 2'above grade, is an existing condition that cannot be modified..." '- Page 10, third bullet under`Additional Commission comments"(near top of page);revise to read: `Asked if the porch... could put a triangular pattern of tiles to create a vent in the front gable." • Page 14, fourth bullet under"Discussion of motion"(near top of page);revise first sentence to read: "Erect story poles" Motion passed 7-0-0 IV. APPROVAL OF AGENDA There were no changes to the agenda. V. FROM THE FLOOR • None VI. STUDY ITEMS 1. 1226 EL CAMINO REAL, ZONED R-3 — APPLICATION FOR A NEW, FOUR-STORY 9-UNIT RESIDENTIAL CONDOMINIUM PROJECT (1226 EL CAMINO LLC, APPLICANT AND PROPERTY OWNER; AND KIRK MILLER AFFILIATES, ARCHITECT) PROJECT PLANNER: RUBEN HURIN a. MITIGATED NEGATIVE DECLARATION, CONDOMINIUM PERMIT, AND PARKING VARIANCE b. TENTATIVE CONDOMINIUM MAP AND TENTATIVE AND FINAL PARCEL MAP FOR LOT COMBINATION 1 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes March 10, 2008 Community Development Director Meeker presented a summary of the staff report, dated March 10, 2008. Commission comments: • Commented that there were no comments in the environmental analysis regarding the flooding that occurs on EI Camino Real; should there be additional conditions to address the situation. • Existing and proposed conditions for hardscape are about the same; are there circumstances that require additional requirements to address flooding. • On sheet GO-0, and on landscape plan; shows gas meters next to driveway and in front of walk; could be placed on other side away from the walkway; or could be placed on the other side near service parking, should be screened with landscaping so they are less visible. • On Sheet L-2; parking shown on front for deliveries looks tight; could it be widened, though it may impact landscaping in the area; particularly since off of EI Camino Real; also consider shortening landscape arms adjacent to facilitate ingress and egress. • No problems with the content of the Mitigated Negative Declaration. • More attention to the details on a building of this size is needed; in particular, make sure that the window sill and trim are wood. • Muntin bars should be true or simulated true divided light-style. • Chimney elements are a strong feature and should be another material other than stucco to make a statement; add more shape or something to show that they are being supported at the bottom. • With respect to the roof garden ; thanks for providing the space; consider looking to "BuiltltGreen.org" for guidance on sustainable treatment of the roof garden Concern with stucco posts on the balconies, there are a lot of stucco elements, could be too much. • Be certain to call out specific materials used in finishing as well as size of finishing elements. • Note on plans that all windows are clad aluminum, simulated true divided light. Asked if the retaining wall at the front of the property can be removed. • The building design has improved; particularly the changes made at the main lobby. • Still some concerns about the exterior elevations; still a bit stark particularly above the entry; the tile roofs are still just a token gesture, perhaps provide additional wood ornamentation on front fagade to tie in this detail, or consider straight parapet with more details and a trim band. • Use wood sills on windows. • Details of backflow preventer at the front of building are needed; what is proposed for screening. • The stair element at the front of the building needs some more work to make it more architecturally appealing. • The visual simulation demonstrates that the building will be taller than others in the area; does the floor assembly need to be 18-inches; couldn't it be 12-inches. • Provide additional screening and/or landscaping at the edge of the rooftop garden to provide privacy to neighbors. • Questioned how frequently the rooftop garden will actually be used. • The rooftop space could also be used for solar panels to provide increased building efficiency. • The rooftop garden will receive more sun than landscaped areas in rear of similar projects that are generally shaded. • There is not a single architectural style present on the building; could a mansard roof could be more in the vocabulary of building's style and bring down the height. • The entire fagade should be looked at more closely with respect to detailing and tying in architectural elements. • Consider a wind screen at the roof garden to make it more usable. This item was set for the regularAction Calendar when all the information has been submitted and reviewed by the Planning Department. This item concluded at 7.34 p.m. 2 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes March 10, 2008 ✓II. ACTION ITEMS Consent Calendar - Items on the Consent Calendar are considered to be routine. They are acted upon simultaneously unless separate discussion and/or action is requested by the applicant, a member of the public or a Commissioner prior to the time the Commission votes on the motion to adopt. Chair Cauchi asked if anyone in the audience or on the Commission wished to call any item off the consent calendar. There were no requests. 2. 1130 BROADWAY, ZONED C-1, BROADWAY COMMERCIAL AREA — APPLICATION FOR AMENDMENT TO CONDITIONAL USE PERMIT FOR A FOOD ESTABLISHMENT TO AMEND THE HOURS OF OPERATION (SAHAARA RESTAURANT, APPLICANT; RALPH T. BEHLING, PROPERTY OWNER: AND DALE MEYER ASSOCIATES, ARCHITECT) PROJECT PLANNER: RUBEN HURIN Commissioner Brownrigg moved approval of the Consent Calendarbased on the facts in the staff reports, Commissioner's comments and the findings in the staff reports, with recommended conditions in the staff reports and by resolution. The motion was seconded by Commissioner Auran. Chair Cauchi called for a voice vote on the motion and it passed 7-0-0. Appeal procedures were advised. This item concluded at 7:36 p.m. VIII. REGULAR ACTION ITEMS 3. 1535 LOS MONTES DRIVE, ZONED R-1 —APPLICATION FOR AMENDMENT TO DESIGN REVIEW FOR CHANGES TO A PREVIOUSLY APPROVED NEW SINGLE FAMILY DWELLING AND ATTACHED GARAGE (GEOMEN AND ELIZABETH LIU TRUST, APPLICANT AND PROPERTY OWNER; AND JERRY DEAL. JD & ASSOCIATES. DESIGNER) PROJECT PLANNER: RUBEN HURIN Reference staff report dated March 10, 2008, with attachments. Senior Planner Brooks presented the report, reviewed criteria and staff comments. Fifteen (15) conditions were suggested for consideration. Chair Cauchi opened the public hearing. Michael Kaindl, JD Associates, 875 Mahler Road; represented the applicant. Commission comments: • Clarify material to be used on the front railing and provide greater detail of the rail's construction. • Requested that wood stucco molding be applied around the windows; there needs to be shadow lines around the windows. • Questioned why the muntin bars were eliminated (applicant: delivered without muntin bars and installed by contractor without cross-referencing plans). The architecture of the home would have been a better example of Prairie-style if the muntins had been included on the windows. • There should be more details to balance the entry. • Be mindful of the proportions of the pilasters given that stone veneer is being applied below the main level and on the lower portions of the pilasters; be certain that the finished element is reflective of what is shown on the plans. Public comments: None There were no further comments and the public hearing was closed. 3 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes March 10, 2008 Commissioner Auran moved to approve the application, by resolution, with the following amended conditions: 1 . that the project shall be built as shown on the plans submitted to the Planning Department date stamped November 29, 2006, sheets 00 through 07 and T-1 , and date stamped January 7, 2008, sheets 01 through 04, and that any changes to building materials, exterior finishes, footprint orfloor area of the building shall require an amendment to this permit; 2. that stucco molding shall be applied and wood sills provided on the windows on all elevations, a stucco band shall be applied above the windows, pilasters shall be as shown on the plans, and the railing shall be redesigned to reflect the Prairie style; all of these items shall be submitted to the Planning Commission as an FYI item; 3. that the conditions of the Chief Building Official's October 27, 2006, memo, the City Engineer's October 30, 2006, memo, the Fire Marshal's October 26, 2006, memo, the City Arborist's February 8, 2006, memo, the Recycling Specialist's November 11 , 2006, memo, and the NPDES Coordinator's October 30, 2006, memo shall be met; 4. that demolition for removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 5. that any changes to the size or envelope of the basement, first or second floors, or garage, which would include adding or enlarging a dormer(s), moving or changing windows and architectural features or changing the roof height or pitch, shall be subject to Planning Commission review; 6. that prior to scheduling the foundation inspection a licensed surveyor shall locate the property corners and set the building footprint; 7. that prior to underfloor frame inspection the surveyor shall certify the first floor elevation of the new structure(s) and the various surveys shall be accepted by the City Engineer; 8. that prior to scheduling the framing inspection, the project architect, engineer or other licensed professional shall provide architectural certification that the architectural details such as window locations and bays are built as shown on the approved plans; if there is no licensed professional involved in the project, the property owner or contractor shall provide the certification under penalty of perjury. Certifications shall be submitted to the Building Department; 9. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the roof ridge and provide certification of that height to the Building Department; 10. that prior to final inspection, Planning Department staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans; 11 . that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single termination and installed on the portions of the roof not visible from the street; and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 12. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2001 Edition, as amended by the City of Burlingame; 4 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes March 10, 2008 13. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition permit; 14. that during demolition of the existing residence, site preparation and construction of the new residence, the applicant shall use all applicable "best management practices" as identified in Burlingame's Storm Water Ordinance, to prevent erosion and off-site sedimentation of storm water runoff; 15. that the applicant shall comply with Ordinance 1503, the City of Burlingame Storm Water Management and Discharge Control Ordinance; and 16. that the project is subject to the state-mandated water conservation program, and a complete Irrigation Water Management Plan must be submitted with landscape and irrigation plans at time of permit application. The motion was seconded by Commissioner Vistica. Discussion of motion: • The Prairie-style muntin pattern was important to the design of the project; but rather than have windows removed, or snap-in grid, will reluctantly approve; shouldn't set a precedent for future projects. • The plain look of the current window design is not desirable; the muntins added a lot to the design of the residence; noted earlier Commission comment was that removal of muntins is not acceptable; have previously required applicants to make changes consistent with approved plans. Chair Cauchi called fora voice vote on the motion to approve. The motion passed 5-2-0 (Commissioners Osterling and Cauchi dissenting). Appeal procedures were advised. This item concluded at 8:04 p.m. 4. 1417 BERNAL AVENUE, ZONED R-1 — APPLICATION FOR CONDITIONAL USE PERMITS AND SPECIAL PERMIT TO USE A PORTION OF AN EXISTING DETACHED GARAGE FOR RECREATION PURPOSES (TRENT AND ANNE WRIGHT, APPLICANTS AND PROPERTY OWNERS; AND WINGES ARCHITECTS, INC., ARCHITECT) PROJECT PLANNER: RUBEN HURIN Reference staff report dated March 10, 2008, with attachments. Senior Planner Brooks presented the report, reviewed criteria and staff comments. Seven (7) conditions were suggested for consideration. Chair Cauchi opened the public hearing. Commission comments: Requested clarification regarding the bedroom count for the residence, applicant indicates the count is reducing from four to three bedrooms. Staff noted that door into study would need to be widened to 6-feet, rather than 5-feet, and the door removed, to ensure that at least 50% of the wall is open to the adjacent room in order to exclude the room from being considered a bedroom, so the bedroom count remains at four. Jerry Winges, 1290 Howard Avenue; represented the applicant. 5 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes March 10, 2008 Space being created for pool table, etc. Lower bedroom being converted to study. Reducing four bedroom house to three bedroom house; will change door to qualify not as a bedroom. Upgrading look of garage and windows. Additional Commission comments: • Call out materials for French doors and garage door. Public comments: • None There were no further comments and the public hearing was closed. Further Commission comments: • The request should not be supported; the applicant is moving living space closerto neighbors yard; and creating the potential for an illegal unit. • The bathroom off of the rumpus room is large enough to accommodate a shower, the bar looks like it could be converted to a kitchen; these characteristics lend themselves to conversion of the rumpus room to an illegal unit. • The house is not that large; the proposed improvements are appropriate. Commissioner Osterling moved to approve the application, by resolution, with the following amended conditions: 1 . that the project shall be built as shown on the plans submitted to the Planning Division and date stamped February 4, 2008, sheets T-1 , A1.1 , A2.1, A2.2, A3.1 and A5.1; 2. that the walls adjacent to the property line in the accessory structure shall be of sound-rated construction to eliminate noise transmission to the neighboring property, the window over the sink shall be eliminated, and the unfinished space over the garage shall not be converted to conditioned space in the future; 3. that if the structures on the property are demolished in the future, the rumpus room in the accessory structure shall not be re-built; 4. that the accessory structure shall only be used for parking (one covered parking space) and for recreational purposes with a half-bathroom (toilet and sink); 5. that the accessory structure shall never include a kitchen, there shall be no shower or tub added without an amendment to this Conditional Use Permit, and the accessory structure shall never be used for living purposes as a second dwelling unit; 6. that the conditions of the Chief Building Official's February 8, 2008, memo, the City Engineer's and Fire Marshal's February 11 , 2008, memos, and the NPDES Coordinators February 13, 2008, memo shall be met; 7. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 6 CITY OF BURLINGAME PLANNING COMMISSION- Unapproved Minutes March 10, 2008 8. that the project shall complywith the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial orfull demolition of a structure, interior or exterior, shall require a demolition permit; and 9. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2007 Edition, as amended by the City of Burlingame. The motion was seconded by Commissioner Vistica. Discussion of motion: • If the structures on the site are demolished in the future, the rumpus room shall not be re-built. • Consider reducing the size of the bathroom, or eliminating it. • It was noted that it would be possible for the rumpus room to be illegally converted to another unit in the future, without the City's knowledge. • Rear setbacks are required to preserve the peace of neighbors; this encroaches into yard area intended to protect neighbors; can convert a garage to living space; will be converted to illegal unit; approval is setting a precedent. • Require that the walls adjacent to the neighbor be sound rated (STC rating);plus there is a 10-foot easement between the properties. • Consider eliminating the window above the sink and that the window in the other part of the rumpus room could be moved to be greater than 10-feet from property line; doing so would eliminate the request for a Conditional Use Permit. • The maker, and second, of the motion agreed to require a sound-rated wall, elimination of the �- window above the sink and that the area over the garage not be converted to conditioned space. Chair Cauchi called for a voice vote on the motion to approve. The motion passed 4-3-0 (Commissioners Auran, We and Cauchi dissenting). Appeal procedures were advised. This item concluded at 8:32 p.m. 5. 223 VICTORIA ROAD, ZONED R-1 -APPLICATION FOR VARIANCE FOR COVERED PARKING SPACE LENGTH FOR A FIRST FLOOR ADDITION TO A SINGLE FAMILY DWELLING WITH AN ATTACHED GARAGE (SEAN AND OLIVIA CANNIFFE, APPLICANTS AND PROPERTY OWNERS; AND MARK ROBERTSON. DESIGNER) PROJECT PLANNER: ERICA STROHMEIER Reference staff report dated March 10, 2008, with attachments. Community Development Director Meeker presented the report, reviewed criteria and staff comments. Eight (8) conditions were suggested for consideration. Chair Cauchi opened the public hearing. Commission comments: Mark Robertson, 918 East Grant Place, San Mateo and Sean and Olivia Canniffe, 223 Victoria Road; represented the applicant. • Clarified that the laundry area now in the garage will be moved into an existing powder room if the Variance is not approved. 7 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes March 10, 2008 Public comments: • Virender Ahuja, 221 Victoria Road; doesn't feel any of the findings for a Variance may be met. Is a typical requirement that conforming parking be provided. Both the covered and uncovered parking spaces are substandard. No hardship to support approval. Can meet the requirements if they need to. There maybe other alternatives. If the Variance is allowed, cannot parka reasonably large car in either of the spaces; will result in cars parking over the sidewalk. All other residences have compliant garages. There are a lot of homes with home businesses; vehicles for these businesses impact parking. If approved, will exacerbate the existing situation. The applicant runs a publishing company from the home and has deliveries that impact the ability to park in the driveway; believes that most of the time the garage is used for business purposes. Additional Applicant comments: • The owners only have one car. • The newspaper deliveries are only periodic (about once a month) and are present on the property for a very short time before delivery; the owners are willing to have them delivered elsewhere if this is an issue. • Similar projects have been approved elsewhere in the City; the request would normally be approved as a Minor Modification since it is minor encroachment and is a pre-existing condition. Public comments: • Kieren and Fiona Muldowny, 220 Victoria Road; would like to see the project approved. • Rachna Rachna, 221 Victoria Road; noted that her husband covered most of the points. Neighbors clearly wish to have a larger house; sooner or later they will need a larger garage as well. Don't continue the non-conforming situation when their need is increasing. There were no further comments and the public hearing was closed. Additional Commission comments: • The neighborhood is affected by substandard parking for apartment buildings in the area; could discuss this issue with the Traffic, Safety and Parking Commission. • The residence was built to the code that existed at the time; the request should be approved. Commissioner Auran moved to approve the application, by resolution, with the following conditions: 1 . that the project shall be built as shown on the plans submitted to the Planning Department date stamped February 20, 2008, sheets 1, 2, 3 and 5, and that any changes to footprint or floor area of the building shall require an amendment to this permit; 2. that the conditions of the Chief Building Official's February 8, 2008, memo, the City Engineer's and Fire Marshall's February 11 , 2008 memos and the NPDES Coordinator's February 13, 2008, memo shall be met; 3. that if the structure is demolished or the envelope changed at a later date the Parking Variance as well as any other exceptions to the code granted here will become void; 4. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 8 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes March 10, 2008 5. that prior to issuance of a building permit for construction of the project, the project construction plans shall be modified to include a cover sheet listing all conditions of approval adopted by the Planning Commission, or City Council on appeal; which shall remain a part of all sets of approved plans throughout the construction process. Compliance with all conditions of approval is required; the conditions of approval shall not be modified or changed without the approval of the Planning Commission, or City Council on appeal; 6. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single termination and installed on the portions of the roof not visible from the street; and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 7. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial orfull demolition of a structure, interioror exterior, shall require a demolition permit; and 8. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2007 Edition, as amended by the City of Burlingame. The motion was seconded by Commissioner Osterling. Discussion of motion: • Believe the parking will work. To bring the parking into full compliance with current requirements, the home would likely be demolished and a home of greater size, and impact, would likely be built. • Retention of existing structures in established neighborhoods is to be applauded. • The depth of the parking space is sufficient in its current condition. Chair Cauchi called for a voice vote on the motion to approve. The motion passed 7-0-0. Appeal procedures were advised. This item concluded at 8:58 p.m. IX. DESIGN REVIEW STUDY ITEMS Commission Auran recused for Item 6. 6. 1316 DRAKE AVENUE, ZONED R-1 — APPLICATION FOR DESIGN REVIEW AND SPECIAL PERMIT FOR DECLINING HEIGHT ENVELOPE FOR A NEW SINGLE FAMILY DWELLING AND DETACHED GARAGE (OTTO MILLER, APPLICANT AND PROPERTY OWNER; AND JD & ASSOCIATES, DESIGNER) PROJECT PLANNER: ERICA STROHMEIER Reference staff report dated March 10, 2008, with attachments. Community Development Director Meeker briefly presented the project description. There were no questions of staff. Chair Cauchi opened the public comment period. Michael Kaindl, JD Associates, 875 Mahler Road; represented the applicant. Commission comments: 9 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes March 10, 2008 Questioned the reason for having a bathroom for every bedroom; each bathroom takes up space that could be used for other purposes, and results in a project that falls just below the maximum FAR. • Will an electric gate be provided. • The design is out of character with the neighborhood; particularly the two storyelement in one plane built at the front setback line; this is the wrong scale for this block, there is a regular stepping back and scale to the homes in the neighborhood; entry portico is too small, the execution of the style is not what it should be. • Need to look at plant species choices in the rear yard. Public comments: • None There were no other comments from the floor and the public hearing was closed. Commissioner Brownrigg made a motion to refer the project to a design reviewer. The motion was seconded by Commissioner Terrones. Chair Cauchi called for a vote on the motion to refer the project to a design reviewer. The motion passed on a voice vote 6-0-0-1 (CommissionerAuran recused). The Planning Commission's action is advisory and not appealable. This item concluded at 9:11 p.m. Commissioner Auran returned to the dais. 7. 1348 DRAKE AVENUE, ZONED R-1 — APPLICATION FOR DESIGN REVIEW AND SPECIAL PERMIT FOR DECLINING HEIGHT ENVELOPE FOR A NEW SINGLE FAMILY DWELLING AND DETACHED GARAGE (JAMES CHU, CHU DESIGN AND ENGINEERING, APPLICANTAND DESIGNER; AND JENNY NGO, PROPERTY OWNER) PROJECT PLANNER: LISA WHITMAN Reference staff report dated March 10, 2008, with attachments. Senior Planner Brooks briefly presented the project description. There were no questions of staff. Chair Cauchi opened the public comment period. James Chu, 55 West 43rd Avenue, San Mateo; represented the applicant; is a spec home. Commission comments: • Complemented the design. • A lot of homes with stucco frontage in the area; could stone be added to reduce amount of stucco. • Call out wood materials to be used for trim and attic vents. • Landscape plan; could be a stepping stone or two to connect driveway to porch. • Would like to see designer take his standard designs to another level. • Uncomfortable with two-story front element; could benefit from upstairs bedroom stepping back from room below; provide some relief to front elevation. • The right elevation is a bit bland; pop-out is only 12-inches deep, will not likely read as elegantly as it appears on the plans, but might be constrained by the driveway; suggested a different finish such as stone for the pop-out. • Concern about detachment created by matching bathrooms to bedrooms. • Number of bathrooms occupies area that could be used for open space/deck or porch features. 10 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes March 10, 2008 • With respect to the landscape plan; the choice of shrubs in bed next to porch should be replaced with a tree to soften the two-story look of the residence. • Clarified that the paved areas are set on a pervious surface. • Clarify that windows will be wood clad, simulated true divided light style. • There are few windows on the right elevation; the kitchen will be dark; is there an opportunity to break up the wall and add natural light to kitchen. Public comments: • None There were no other comments from the floor and the public hearing was closed. Commissioner Cauchi made a motion to place the item on the Consent Calendar when complete. This motion was seconded by Commissioner Osterling. Chair Cauchi called for a vote on the motion to place this item on the Consent Calendar when plans have been revised as directed. The motion passed on a voice vote 7-0-0. The Planning Commission's action is advisory and not appealable. This item concluded at 9:25 p.m. X. COMMISSIONERS' REPORTS Commissioner Brownrigg provided the Commission with an update regarding the Safeway Working Group's progress on the Safeway site at Howard Avenue and EI Camino Real. XI. DIRECTOR'S REPORT Commission Communications: • Community Development Director Meeker noted that 3066 Hillside has been appealed. Actions from Regular City Council meeting of March 3, 2008: • Community Development Director Meeker noted that the CityCouncil conducted a study session to review the results of the Development impact Fee and User Fee Studies prepared by MuniFinancial. • Peninsula Hospital Complaint Log (no complaints received during February, 2008): • Accepted • Commissioner Osteding requested that staff monitor the landscaping for the project. FYI: 1353 Vancouver Avenue — requested changes to a previously approved design review project: • Accepted FYI: ADDRESS — 1641 Lassen Way — requested changes to a previously approved design review project: • Accepted 11 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes March 10, 2008 FYI: ADDRESS — 750 Walnut Avenue — requested changes to a previously approved design review project : Bring back as an amendment. XII. ADJOURNMENT Chair Cauchi adjourned the meeting at 9:52 p.m. Respectfully submitted, Stanley Vistica, Secretary 12 City of Burlingame FEBRUARY PERMIT ACTIVITY ** Permit activity improved significantly in February. Permits were issued for two new single-family dwellings. Residential alterations were up by 75% and commercial alterations were up by more than 50% ** There were no pre-application meetings held in February. THIS MONTH THIS MONTH LAST YEAR DIFF F. Y. 2008 F. Y.2007 DIFF Permit Type # # % # # % WATER HEATER 2 1 ,949 1 976 100 24 375372 32 475592 -21 SWIMMING POOL 1 695000 6 151 ,000 2 86,500 75 SIGN 4 299000 5 209400 42 30 131 ,555 34 20905 -37 ROOFING 20 304,335 11 120,300 153 157 2,2179278 191 25624, 137 -16 RETAINING WALL 3 2749020 PLUMBING 13 32,539 13 545248 -40 92 366, 139 120 3515456 4 NEW SFD 2 920,000 6 3,3952000 8 4, 169,000 -19 NEW COMMERCIAL 1 42,000,000 NEW 5 UNIT APT OR CO 1 395005000 NEW 3 OR 4 UNIT APT MECHANICAL 5 499205 5 19,575 151 28 1975213 39 404,058 -51 KITCHEN UPGRADE 6 1967839 5 2125370 -7 41 1 ,2395543 26 864,470 43 FURNACE 5 145157 3 13,825 2 18 8509 12 629761 37 ELECTRICAL SERVICE 4 149800 22 985965 12 325150 208 City of Burlingame FEBRUARY PERMIT ACTIVITY THIS MONTH THIS MONTH LAST YEAR DIFF F. Y. 2008 F. Y.2007 DIFF Permit Type # # % # # % ELECTRICAL 1 100 3 32,401 -100 33 115,639 32 293,646 -61 BATHROOM UPGRADE 4 72,200 4 20,500 252 32 547,255 27 351,700 56 ALTERATION RESIDENTI 37 1,703,504 19 971,371 75 254 10,385,425 207 9,266,106 12 ALTERATION NON RES 11 831,450 5 306,100 172 75 13,846,704 54 8,850,274 56 Totals: 115 4439,078 74 1,772,066 139 819 74,814,787 800 31,387,765 138 CITY OF BURLINGAME Portfolio Management Portfolio Summary February 29, 2008 Par Market Book %of Days to YTM YTM Investments Value Value Value Portfolio Term Maturity 360 Equiv. 365 Equiv. LAIF&County Pool 20,670,138.22 20,670,138.22 20,670,138.22 52.10 1 1 4.114 4.171 Federal Agency Issues-Coupon 19,000,000.00 19,347,490.00 19,004,501.60 47.90 1,707 1,504 4.960 5.029 39,670,138.22 40,017,628.22 39,674,639.82 100.00% 818 721 4.519 4.582 Investments Total Earnings February 29 Month Ending Fiscal Year To Date Current Year 153,811.90 1,170,379.77 Average Daily Balance 39,600,473.23 35,029,645.83 Effective Rate of Return 4.89% 5.00% Pursuant to State law,there are sufficient available funds to meet Burlingame's expenditure requirements for the coming 6 months. Total funds invested represent consolidation of all fund types,and ava silty of some of th a funds is restricted by law(e.g.Gas Tax,Trust&Agency funds,Capital Projects,and Enterprise funds). SUS NA FINANCE DIR./TREASURER Reporting period 02/01/2008-02/29/2008 Portfolio CITY CP Run Date:03/12/2008-09:15 PM(PRF_PM1)SyrnRept 6.41.202a Report Ver.5.00 CITY OF BURLINGAME Portfolio Management Page 2 Portfolio Details - Investments February 29, 2008 Average Purchase Stated YTM Days to Maturity CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity Date LAIF&County Pool SYS77 77 LOCAL AGENCYINV.FD. 13,420,933.56 13,420,933.56 13,420,933.56 4.161 4.161 1 SYS79 79 S M COUNTY POOL 7,249,204.66 7,249,204.66 7,249,204.66 4.190 Aaa 4.190 1 Subtotal and Average 20,595,971.63 20,670,138.22 20,670,138.22 20,670,138.22 4.171 1 Federal Agency Issues-Coupon 31331XB35 536 FEDERAL FARM CREDIT BANK 06/04/2007 1,000,000.00 1,007,810.00 1,000,000.00 5.600 5.600 1,556 06/04/2012 31331YGR5 545 FEDERAL FARM CREDIT BANK 12/07/2007 1,000,000.00 1,026,560.00 1,000,000.00 4.490 4.490 1,742 12/07/2012 3133XJ6F0 531 FEDERAL HOME LOAN BANK 12/20/2006 1,000,000.00 1,006,560.00 1,000,000.00 5.025 Aaa 5.025 1,024 12/20/2010 3133XKKM6 533 FEDERAL HOME LOAN BANK 04/23/2007 1,000,000.00 1,003,750.00 1,000,000.00 5.250 Aaa 5.250 783 04/23/2010 3133XKL94 534 FEDERAL HOME LOAN BANK 04/23/2007 1,000,000.00 1,031,250.00 1,000,000.00 5.250 Aaa 5250 1,514 04/23/2012 3133XKU37 535 FEDERAL HOME LOAN BANK 05/30/2007 2,000,000.00 2,014,380.00 2,000,000.00 5.450 Aaa 5.450 1,551 05/30/2012 3133XL51-3 537 FEDERAL HOME LOAN BANK 06/08/2007 1,000,000.00 1,007,190.00 998,501.60 5.250 Aaa 5.330 460 06/04/2009 3133XMKS9 541 FEDERAL HOME LOAN BANK 10/22/2007 1,000,000.00 1,040,630.00 1,000,000.00 5.020 Aaa 5.020 1,696 10/22/2012 3133XMRN3 542 FEDERAL HOME LOAN BANK 10/30/2007 1,000,000.00 1,015,630.00 1,000,000.00 5.000 Aaa 5.000 1,704 10/30/2012 3133XMTP6 543 FEDERAL HOME LOAN BANK 11/05/2007 1,000,000.00 1,015,630.00 1,000,000.00 5.000 Aaa 5.000 1,710 11/05/2012 3133XMSW2 544 FEDERAL HOME LOAN BANK 11/16/2007 1,000,000.00 1,034,060.00 1,000,000.00 4.850 Aaa 4.850 1,721 11/16/2012 3133XNW21 546 FEDERAL HOME LOAN BANK 01/07/2008 1,000,000.00 1,022,500.00 1,000,000.00 4.375 Aaa 4.375 1,773 01/07/2013 3133XNYV5 547 FEDERAL HOME LOAN BANK 01/22/2008 1,000,000.00 1,021,250.00 1,000,000.00 4.050 Aaa 4.050 1,788 01/22/2013 3133XP3C6 548 FEDERAL HOME LOAN BANK 01/29/2008 1,000,000.00 1,019,380.00 1,000,000.00 4.000 Aaa 4.000 1,795 01/29/2013 3128X5LP1 529 FEDERAL HOME LOAN MORTG.CORP. 10/06/2006 1,000,000.00 1,012,740.00 1,000,000.00 5.250 Aaa 5.250 1,314 10/06/2011 3128X6AZ9 538 FEDERAL HOME LOAN MORTG.CORP. 08/30/2007 1,000,000.00 1,036,300.00 1,006,000.00 5.400 Aaa 5.254 1,556 06/04/2012 3128X6NV4 540 FEDERAL HOME LOAN MORTG.CORP. 10/17/2007 1,000,000.00 1,017,180.00 1,000,000.00 5.400 Aaa 5.400 1,691 10/17/2012 3136F8RX5 539 FANNIE MAE 09/05/2007 1,000,000.00 1,014,690.00 1,000,000.00 5.500 Aaa 5.500 1,649 09/05/2012 Subtotal and Average 19,004,501.60 19,000,000.00 19,347,490.00 19,004,501.60 5.029 1,504 Total and Average 39,600,473.23 39,670,138.22 40,017,628.22 39,674,639.82 4.582 721 Portfolio CITY CP Run Date:03/12/2008-09:15 PM(PRF_PM2)SymRept 6.41.202a Report Ver.5.00 CITY OF BURLINGAME Portfolio Management Page 3 Activity By Type February 1, 2008 through February 29, 2008 Beginning Stated Transaction Purchases Redemptions Ending CUSIP Investment# Issuer Balance Rate Date or Deposits or Withdrawals Balance LAIF&County Pool (Monthly Summary) SYS77 77 LOCAL AGENCY INV.FD. 4.161 1,700,000.00 0.00 SYS79 79 S M COUNTY POOL 4.190 29,558.95 1,700,000.00 Subtotal 20,640,579.27 1,729,558.95 1,700,000.00 20,670,138.22 Federal Agency Issues-Coupon Subtotal 19,004,501.60 19,004,501.60 Total 39,645,080.87 1,729,558.95 1,700,000.00 39,674,639.82 Portfolio CITY CP Run Date:03/12/2008-09:15 PM(PRF_PM3)SynnRepl 6.41202a Report Ver.5.00 CITY OF BURLINGAME Portfolio Management Page Activity Summary February 2007 through February 2008 Yield to Maturity Managed Number Number Month Number of Total 360 365 Pool of Investments of Investments Average Average End Year Securities Invested Equivalent Equivalent Rate Purchased Redeemed Term Days to Maturity February 2007 13 31,235,440.74 4.788 4.855 4.970 0 1 385 237 March 2007 13 31,665,460.80 4.825 4.892 5.024 0 0 380 223 April 2007 13 34,250,399.91 4.899 4.967 5.027 2 2 401 282 May 2007 14 36,803,146.43 4.906 4.974 4.995 1 0 472 352 June 2007 15 36,293,438.53 4.981 5.050 5.010 2 1 524 416 July 2007 15 34,975,633.40 5.031 5.101 5.093 0 0 544 419 August 2007 16 32,703,250.60 5.021 5.090 5.063 1 0 635 488 September 2007 16 31,668,522.79 5.017 5.087 5.049 1 1 679 524 October 2007 17 32,552,669.40 5.083 5.153 5.060 3 2 761 652 November 2007 18 33,111,553.85 4.981 5.051 4.865 2 1 826 725 December 2007 17 35,305,823.83 4.855 4.922 4.696 1 2 764 686 January 2008 20 39,645,080.87 4.721 4.787 4.564 3 0 819 735 February 2008 20 39,674,639.82 4.519 4.582 4.171 0 0 818 721 Average 16 34,606,543.15 4.894% 4.962% 4.891 1 1 616 497 Portfolio CITY CP Run Date:03/12/2008-09:15 PM(PRF_PM4)SyrnRept 6.41.202a Report Ver.5.00 CITY OF BURLINGAME Portfolio Management Page 5 Distribution of Investments By Type February 2007 through February 2008 February March April May June July August September October November December January February Average Security Type 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2008 2008 by Period LAIF&County Pool 64.8 65.3 67.9 64.7 61.4 60.0 54.1 52.6 50.8 48.6 54.7 52.1 52.1 57.6% Certificates of Deposit-Bank Certificates of Deposit-S&L Certificates of Deposit-Thrift&Ln Negotiable CD's-Bank CORP NOTES Bankers Acceptances Commercial Paper-Interest Bearing Commercial Paper-Discount Federal Agency Issues-Coupon 35.2 34.7 32.1 35.3 38.6 40.0 45.9 47.4 49.2 51.4 45.3 47.9 47.9 42.4% Federal Agency Issues-Discount Treasury Securities-Coupon Treasury Securities-Discount Miscellaneous Securities-Coupon Miscellaneous Securities-Discount Non Interest Bearing Investments Mortgage Backed Securities Miscellaneous Discounts-At Cost 2 Miscellaneous Discounts-At Cost 3 Portfolio CITY CP Run Date:03/12/2008-09:15 PM(PRF_PM5)SymRept 6.41.202a Report Ver.5.00 CITY OF BURLINGAME Portfolio Management Page 6 Interest Earnings Summary February 29, 2008 February 29 Month Ending Fiscal Year To Date CD/Coupon/Discount Investments: Interest Collected 0.00 373,341.67 Plus Accrued Interest at End of Period 272,235.15 272,235.15 Less Accrued Interest at Beginning of Period ( 192,560.15) ( 90,169.32) Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00) Interest Earned during Period 79,675.00 555,407.50 Adjusted by Capital Gains or Losses 0.00 0.00 Earnings during Periods 79,675.00 555,407.50 Pass Through Securities: Interest Collected 0.00 0.00 Plus Accrued Interest at End of Period 0.00 0.00 Less Accrued Interest at Beginning of Period ( 0.00) ( 0.00) Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00) Interest Earned during Period 0.00 0.00 Adjusted by Premiums and Discounts 0.00 0.00 Adjusted by Capital Gains or Losses 0.00 0.00 Earnings during Periods 0.00 0.00 Cash/Checking Accounts: Interest Collected 0.00 745,146.60 Plus Accrued Interest at End of Period 483,470.02 483,470.02 Less Accrued Interest at Beginning of Period ( 409,333.12) ( 613,644.35) Interest Earned during Period 74,136.90 614,972.27 Total Interest Earned during Period 153,811.90 1,170,379.77 Total Capital Gains or Losses 0.00 0.00 Total Earnings during Period 153,811.90 1,170,379.77 Portfolio CITY CP PM(PRF_PM6)Sym Rept 6.41.202a Run Date.0311212008-M15 Report Ver.5.00 PALZA VALERIO,PRINCIPAL MAR 2008 March 5,2008 City of Burlingame Mrs. Rosalie O'Mahony Mayor 501 Primrose Avenue Burlingame,CA 94010 Dear Mayor O'Mahony, I wanted to take this opportunity to thank the City of Burlingame for our new Chinese Pistache tree in celebration of Arbor Day 2008. We look forward to the tree "growing up" in our front yard,just as our students "grow up" during their time spent at McKinley School. We also look forward to continuing the partnership between the City of Burlingame and the Burlingame Schools. WS. lPaula Valerio Principal VCity Council _please respond 6-City Manager ❑ City Attorney No Response Required ❑ Dir.Finance ❑ Community Development Dir. ❑ Dir.Public Works ❑ Human Resources /Park's ' e Chief hief On Next Agenda &Rec Librarian PLEASE SEND A COPY OF YOUR RESPONSE TO THE CITY CLERK NICKiNL£Y ELESIL\I:y:(Y SC11CX`L 701 PALOMA A�LNLE 13L:,'I.:\(;X\IE, CA 94010 0 OFTI(E b5U-259-3870 F. x t)50-259-''�;9 CITY C BURLJNGAME C QDF4TFDDNFD90 FINANCE DEPARTMENT Memorandum DATE: March 12, 2008 TO: Jim Nantell, City Manager FROM: Jesus Nava, Finance Director/Treasure SUBJECT: California Integrated Waste Management and Annual Report - 2006 Attached is a copy of the California Integrated Waste Management Board CIWMB) Annual Report for 2006 (the most current reporting period). The report provides the CIWMB with an official record of the City of Burlingame's solid waste diversion rate as December 31, 2006. The report will be submitted to the State on Thursday, March 13, 2008. As indicated in the report, the city has achieved a diversion rate of 60%. CIWMB Electronic Model Annual Report - Summary Page 1 of 8 California Home Integrated Waste Management Board Search Index Contact CJs Help Model Annual Report Annual Report Summary This Annual Report Summary is an official record of your CIWMB Electronic Annual Report submission, except for your Venue/Event section information, which is contained in a separate report. You may reach that report from the Electronic Annual Report's left navigation bar. Print Summary Before submitting your report to the Board, please take the time to review everything on this page to confirm it is complete and correct. If you need to modify some information, close this window to return to the Electronic Annual Report to make your corrections. Then, preview the report again. Summary Generated on: Sunday, March 02, 2008 at 11:08:37 PM Report Year Filed: 2006 Date Report Submitted: Not Submitted Jurisdiction: Burlingame Jurisdiction Contact: JESUS NAVA Address: 501 PRIMROSE RD BURLINGAME, CA 94010 Phone Number: (650) 558-7222 Fax Number (650) 556-9260 E-mail Address: jnava@burlingame.org Contact Information E-mail updated-information to CIWMB. Outdated? Person Completing Report: Name: Nanette Hansel Phone: (530) 543-5100 Ext: 5103 E-mail Address: Nanette.Hansel@edaw.com Calculation Method: Adjustment Method Petition for Rural No Reduction: BioMass: No Section A A-1. Calculated Diversion Rate: Base-Year: 1991 Base-Year Generation Amount (tons): 69,528 Base-Year Residential Generation Rate: 24% Reporting-Year: 2006 https://secure.clwmb.ca.gov/juris/ear/summary.asp 3/2/2008 CIWMB Electronic Model Annual Report- Summary Page 2 of 8 Diversion Rate Requirement: 50% Reporting-Year Disposal Amount (tons): 35,839 Reported Disaster Waste (tons): 0 Reported Medical Waste (tons): 0 Reported Regional Diversion Facility Residual Waste (tons): 0 Reported Out-of-State Export (Diverted) (tons): 0 Reported Transformation Waste (tons): 0 Reported Other Disposal Amount (tons): 0 ---------------- Total Disposal Reduction Credit Amount Reported (tons): 0 ---------------- Total Adjusted Reporting-Year Disposal Amount (tons): 35,839 Source Base-Year Reporting-Year % Change Population: County 651,100 726,336 11.6% Taxable Sales (x1000): County 7,863,738 12,900,391 64.0% Employment: Industry 298,100 334,100 12.1% Taxable Sales Deflator CIWMB 118.35 130.41 10.2% Index: Change in Residential Sector (%): 21.0% Growth Change in Non-Residential Sector (%): 30.5% Growth Estimated Reporting-Year Generation Tonnage: 89,166 Reporting-Year Diversion Rate (%): 60% Diversion Rate Accuracy: Question: 1. Are there extenuating circumstances pertaining to your jurisdiction's diversion rate that the Board should consider, as authorized by the Public Resources Code Section_41821(c). If so, please use the space below to tell the Board. If you wish to attach additional information to your annual report, please send those items or electronic files to your L.AMD representative; include a brief description of those files below. Jurisdiction's response: No. A-2 Adjustment factors: Adjustment factor used Source of adjustment factor Population: County Not required Taxable Sales: County Not required Employment: Industry Not required Taxable Sales CIWMB Not required Deflator Index: https:Hsecure.ciwmb.ca.gov/juris/ear/summary.asp 3/2/2008 CIWMB Electronic Model Annual Report- Summary Page 3 of 8 A-3 Calculation Method: 1. Requesting correction to existing base NO year: 2. Requesting alternative disposal tonnage: NO 3. Requesting deductions to DRS disposal NO tonnage: 4. Requesting Biomass diversion credits: NO Section B B1 - SWGS needs revision: No B2 - SRRE needs revision: No B3 - HHWE needs revision: No B4 - NDFE Changes in use of nondisposal facilities: NDFE needs revision: No Section C C-1 Existing SRRE and HHWE programs. Program Program Name: Owned Program Status: Reason: Target Sector: Code and Tons Operated 1010-SR- Backyard and On-Site No 145 Selected and Residential BCM Composting/Mulching Ongoing Additions to Program RecycleWorks continues to offer composting information and workshops on a Notes: countywide basis, supported by the Master Composting Program volunteers, including in 2006: subsidized backyard compost bins and worm bins to residents of the county; a Master Composter certification course that certified 25 new Master Composters; conducted a six part Sustainable Gardening Lecture Series, which included speakers from B.I.R.K, Marin Organics, and Soil Foodweb, Inc.; composting workshops conducted throughout the county (55 in 2006); and presentations and/or informational tables in schools and at many events throughout the county. 1020-SR- Business Waste Yes N/A Selected and Commercial BWR Reduction Program Ongoing 1030-SR- Procurement Yes N/A Selected and Government PMT Ongoing 1040-SR- School Source Reduction No N/A Selected and School SCH Programs Ongoing 1050-SR- Government Source Yes N/A Selected and Government GOV Reduction Programs Ongoing 1060-SR- Material Exchange, No N/A Selected and All sectors MTE Thrift Shops Ongoing https://secure.ciwmb.ca.gov/juris/ear/summary.asp 3/2/2008 CIWMB Electronic Model Annual Report - Summary Page 4 of 8 2000-RC- Residential Curbside Yes 2,196 Selected and Residential CRB Ongoing Additions to Program SBWMA has worked in cooperation with its franchised hauler to develop a climate Notes: action plan that includes conversion of the hauler's entire 225-truck fleet to biodiesel. The fleet conversion will be completed in 2008 and will replace the use of about 80,000 gallons of conventional petroleum diesel each month. 2010-RC- Residential Drop-Off Yes N/A Selected and Residential DRP Ongoing 2020-RC- Residential Buy-Back No 237 Selected and Residential BYB Ongoing 2030-RC- Commercial On-Site Yes 3,405 Selected and Commercial OSP Pickup Ongoing Additions to Program Tons exclude compostables from commercial on-site collection program (see 3040- Notes: CM-FWC). 2040-RC- Commercial Self-Haul No N/A Selected and Commercial SFH Ongoing 2050-RC- School Recycling No N/A Selected and School SCH Programs Ongoing 2060-RC- Government Recycling Yes N/A Selected and Government GOV Programs Ongoing 2070-RC- Special Collection Yes N/A Selected and Residential SNL Seasonal (regular) Ongoing 2080-RC- Special Collection Events Yes N/A Alternative and Residential SPE Ongoing Additions to Program The City's franchised hauler provided recycling services and/or education at the Notes: following events in 2007: BIS Bash (5/5/07), McKinley Elementary School Flea Market (5/19/07), Art in the Park (6/9 and 6/10/07), Burlingame Aquatic Club (6/23/07), OLA Fun Fair(9/14/07), Our Lady of Angels Fun Fair(Q3 07), Relay for Life American Cancer Society (10/6/07), and BCE Classic Kitchen Tour(10/8/07). Note: 2006 events were documented in the City's 2005 EAR program notes. In 2006 the SBWMA was awarded a $64,000 DOC grant to fund mobile Event Recycling Trailers. Two trailers were purchased in 2007 and are used to store recycling,food waste and trash receptacles for events.The SBWMA has an agreement with the San Francisco Conservation Corps (SFCC) to manage the trailer, equipment and events. In March 2007 the SBWMA published an AB 2176 event guide -"Recycling at Special Events: A Planning Guide for Event Organizers". 3000-CM- Residential Curbside Yes 3,057 Selected and Residential RCG Greenwaste Collection Ongoing Additions to Program Tons are also listed under 7030-FR-CMF. Notes: 3010-CM- Residential Self-haul No N/A Alternative and Residential RSG Greenwaste Ongoing https://secure.ciwmb.ca.gov/juris/ear/summary.asp 3/2/2008 CIWMB Electronic Model Annual Report - Summary Page 5 of 8 Additions to Program Tons are listed under 7030-FR-CMF. Notes: 3020-CM- Commercial On-Site Yes N/A Selected and Commercial COG Greenwaste Pick-up Ongoing Additions to Program Tons are listed under 3040-CM-FWC and also 7030-FR-CMF. Notes: 3030-CM- Commercial Self-Haul No N/A Alternative and Commercial CSG Greenwaste Ongoing Additions to Program Tons are listed under 7030-FR-CMF. Notes: 3040-CM- Food Waste Composting Yes 2,051 Alternative and Commercial, FWC Ongoing Industrial, Government, School Additions to Program Tons are also listed under 7030-FR-CMF. SBWMA staff coordinated and member Notes: jurisdictions hosted compost giveaway events on four days in 2007 (April 28 - 11 events, May 12 - 8 events, October 20 - 9 events, and October 27 - 9 events) where residents were allowed to pick-up up to 1 cubic yard of free compost. 4020-SP- Tires No N/A Alternative and All sectors TRS Ongoing 4030-SP- White Goods No N/A Alternative and All sectors WHG Ongoing 4040-SP- Scrap Metal No N/A Alternative and All sectors SCM Ongoing 4050-SP- Wood Waste No N/A Alternative and All sectors WDW Ongoing 4060-SP- Concrete/Asphalt/Rubble Yes N/A Selected and All sectors CAR Ongoing 5000-ED- Electronic (radio ,TV, No N/A Selected and All sectors ELC web, hotlines) Ongoing Additions to Program In 2006 RecycleWorks aired Green Building Scene and a commercial for the Green Notes: Dollhouse exhibit on Pen TV. 5010-ED- Print(brochures, flyers, Yes N/A Selected and All sectors PRN guides, news articles) Ongoing Additions to Program The SBWMA continues to distribute a quarterly newsletter with residential bills that Notes: provides single-family and multi-family residents with current information on recycling, source reduction, and composting services and events. In 2007, the SBWMA also sponsored the 2008 Peninsula Green Zebra Guide, which is a community guide to green living that offers over 250 exclusive discounts on local green goods and services. RecycleWorks also continues to publish and distribute a number of printed materials to all jurisdictions in San Mateo County, including SBWMA member jurisdictions. In 2006 RecycleWorks added the following new print materials: San Mateo County: A Great Place to Live! Game; Natural Connection Brochure (English and Spanish) - parents guide for environmental education activities and opportunities in San Mateo County; revised Construction and https://secure.ciwmb.ca.gov/juris/ear/summary.asp 3/2/2008 CIWMB Electronic Model Annual Report - Summary Page 6 of 8 Demolition Guide; Commercial Guide for Businesses; Earth Day bookmarks; and reusable grocery bags promoting source reduction. .......... 5020-ED- Outreach (tech Yes N/A Selected and All sectors OUT assistance, Ongoing presentations, awards, fairs, field trips) Additions to Program In 2007 the City conducted a waste assessment for Peninsula Hospital. As a result Notes' of these efforts, the hospital now has a contract with Iron Mountain for paper recycling. At a press event in December 2007 the SBWMA announced its new partnership with IKEA (East Palo Alto), the Department of Toxic Substances Control (DTSC) and State Assemblymember Ira Ruskin formed to promote retail take back options for the recycling of household batteries, cell phones and other universal waste related items such as compact fluorescent lamps (CFLs). RecycleWorks supplements city and SBWMA program activities by running countywide advertising campaigns and by helping to organize and fund regional campaigns. In 2006 RecycleWorks: installed bus signage promoting electronic waste recycling; completed phone book inserts outlining San Mateo County environmental programs; regularly advertised in local newspapers, AIA chapters, and ADPSR for green building lectures and tours; supported and contributed staff time to the annual BayROC media campaign that focused on Stop Junk Mail kits; re-sponsored a second showing of the Green Dollhouse Exhibit with Sustainable San Mateo County; supported and collaborated with the City of Palo Alto on the Green Light Film Festival for Earth Day - the festival targeted youth and environmental filmmakers from Belmont to Mountain View; and collaborated with local jurisdictions and haulers in San Mateo County to sponsor a Countywide Swap Meet targeting multi-family dwellings. RecycleWorks also supports and educates the public, architects, contractors, and city and county staff on green building, sustainability, and related environmental issues. Some 2007 specific green building activities included: conducting a series of brown bag lectures on environmental topics, sponsoring a workshop on Integrated Green Building Design, and hosting a Build it Green Certified Green Building Professional Training Course in San Mateo County. 5030-ED- Schools (education and No N/A Selected and School SCH curriculum) Ongoing Additions to Program The City's franchised hauler conducted tours at the Shoreway Recycling & Disposal Notes: Center for the following Burlingame schools and community groups: in Q2 2007 - three tours for the Burlingame Mother's Club, two tours for the Community Gate Path group, and a tour for a 12-member boy scout group. Note: 2006 tours were documented in the City's 2005 EAR program notes. In the summer of 2007 educators in SBWMA and other Bay Area jurisdictions attended an all day Kids in Gardens workshop held at Lincoln Elementary School in Burlingame to learn about starting school gardens and recycling spent plants. The curriculum was taught by The Watershed Project and sponsored by the San Mateo County Storm Water Pollution Prevention Program (STOPPP). Countywide Schools Outreach is a continuing program of RecycleWorks that benefits all jurisdictions in the County, including the SBWMA member jurisdictions. In addition to the annual school newsletter that is distributed to all teachers in San Mateo County, RecycleWorks provided the following in 2006: awards for creative resource conservation projects at the County Science Fair; presentations about waste prevention and recycling; participated in school environmental education fairs, onsite recycling program implementation meetings, and waste audit activities; composting presentation to school classes; workshops on"Closing the Loop"and"Project Learning Tree"and a panel of teacher recyclers at the County Math and Science Conference; and held an appreciation event for teacher recyclers co-sponsored with the SBWMA. 6010-PI- Economic Incentives Yes N/A Selected and All sectors EIN Ongoing 6020-PI- Ordinances Yes N/A Selected and Commercial, ORD Ongoing Industrial https://secure.ciwmb.ca.gov/juris/ear/summary.asp 3/2/2008 CIWMB Electronic Model Annual Report- Summary Page 7 of 8 7000-FR- MRF Yes N/A Selected and All sectors MRF Ongoing 7010-FR- Landfill No 666 Selected and All sectors LAN Ongoing Additions to Program Tons listed reflect salvaged materials diverted at Ox Mountain LF only. Notes: 7020-FR- Transfer Station Yes 2,065 Selected and All sectors TST Ongoing Additions to Program Tons listed reflect salvaged materials diverted at the San Carlos Transfer Station Notes: only. 7030-FR- Composting Facility Yes 6,728 Selected and All sectors CMF Ongoing Additions to Program Tons listed reflect plant material diversion from self-haul and curbside and Notes: commercial collection programs operated by the City"s franchised hauler. Curbside and commercial collection numbers are also shown under 3000-CM-RCG and 3040- CM-FWC. 7040-FR- Alternative Daily Cover No 2,799 Alternative and All sectors ADC Ongoing 9000-HH- Permanent Facility No N/A Selected and All sectors PMF Ongoing Additions to Program The San Mateo County Department of Health collects fluorescent lamps from Notes: SBWMA residents and businesses at the following three locations: 1) Shoreway Transfer Station (San Carlos); 2) San Bruno Garbage Company Transfer Station (San Bruno); and 3) Blue Line Transfer Station (South San Francisco). In addition, Wisdom Hardware in San Mateo accepts small quantities of fluorescent lamps from its customers. 9010-HH- Mobile or Periodic No N/A Selected and All sectors MPC Collection Ongoing 9020-HH- Curbside Collection No N/A Selected and Residential CSC Ongoing Additions to Program Residential curbside collection of cell phones and household batteries (including Notes: those from cell phones, laptops and lanterns) was initiated in all SBWMA jurisdictions on October 1, 2007. Batteries are to be placed in clear plastic bags and placed on top of paper recycling bins. 9030-HH- Waste Exchange No N/A Alternative and All sectors WSE Ongoing 9040-HH- Education Programs No N/A Selected and All sectors EDP Ongoing 9045-HH- Electronic Waste Yes N/A Alternative and All sectors EWA Ongoing Additions to Program In 2007, the City entered into a 3-year aggreement with Universal Waste Notes: Management, Inc. (a collector&recycler licensced by the state) for the collection https://secure.ciwmb.ca.gov/juris/ear/summary.asp 3/2/2008 CIWMB Electronic Model Annual Report- Summary Page 8 of 8 and recycling of electronic waste.The City hosted an electronics recycling event on June 17, 2007.The event was coordinated by the City and managed by Universal Waste Management, Inc. Drop-off services were provided free of charge to all California residents and businesses. 9050-HH- Other HHW No N/A Alternative and All sectors OTH Ongoing Additions to Program The SBWMA's franchised hauler promotes safe disposal of needles at the curbside Notes' by now collecting used needles in empty laundry detergent bottles with the lid securely fastened. The bottles are then to be placed on top of garbage bins. In the winter of 2007 another new collection program was launched that allows County residents to properly dispose of all types of medications, from over-the-counter remedies to those defined as controlled substances. Collection centers have been established in Redwood City, Daly City, Pacifica and San Bruno. C-2 New SRRE and HHWE programs. No program added during this reporting year. f r> t Summary,', Close Report Preview Last updated: February 05, 2008 Local Government Central http://www.ciwmb.ca.aov/LGCentral/ Peter Staklis: pstaklis@c_iwmb.ca..g_ov_ (916) 341-6230 cp1995, 2005 California Integrated Waste Management Board. All rights reserved. https:Hsecure.ciwmb.ca.gov/juris/ear/summary.asp 3/2/2008 CIWMB Electronic Model Annual Report - Summary Page 1 of 1 California Horne Integrated Write iYlanagernent. Board Search Index Contact. Us Help Model Annual Report Venue/Event Summary This Venue/Event Summary is an official record of this portion of your CIWMB Electronic Annual Report submission. This information is not duplicated in the Annual Report Summary. Jurisdiction: Burlingame Report Year: 2006 Annual Report Submitted On: Not Submitted Burlingame Art &Jazz Festival Physical Address: Mailing Address: Downtown Burlingame Avenue 290 California Drive Burlingame, CA 94010 Burlingame, CA 94010 Type: Music Festival/Concert Website: http://www.teamproevent.com/events/burlingame.htmI Does the venue/event have a written waste diversion/recycling plan? Yes Describe plan and timeline for implementing the plan: 3-15yd msw, 1-6yd BC, 1-6yd MP/OCC, 20 KABB and Lids - BC, 6-64gl - 4BC - 2MP To what extent has the venue/event implemented its written plan or informal diversion/recycling activities? 76-100% Implemented Notes: Disposed Tons: 2.92 Diverted Tons: 0.26 Est. Diversion Rate: 8% Material Types Generated/Diverted: Gen Div_Paper Gen Div Plastic x Uncoated Corrugated Cardboard x x Miscellaneous Plastic Containers Gen Div Glass X x Clear Glass Bottles and Containers X x Green Glass Bottles and Containers X x Brown Glass Bottles and Containers Gen Div Metal x x Aluminum Cans Programs: 2080-RC-SPE-Special Collection Events Close Report Preview Last updated: October 26, 2006 Local Government Central http://www.ciwmb.ca.gov/LGCe€itral( Peter Staklis: pstaklis(,&ciwmb.ca.gov (916) 341-6230 0)1995, 2005 California Integrated Waste Management Board. All rights reserved. https://secure.clwmb.ca.gov/juris/ear/VESummary.asp 3/2/2008