HomeMy WebLinkAboutAgenda Packet - LB - 2007.01.16 :'►URLINGAME PUBLIC LIBRARY JBWURLINGAME �Board of Trustees Agenda
January 16, 2007—5:30pm480 Primrose Road—Library Conference Room
SUGGESTED ACTION
I. CALL TO ORDER
II. ROLL CALL
III. WARRANTS & SPECIAL FUND Approval
IV. MINUTES Approval
Library Board of Trustee Minutes November 28, 2006
V. CORRESPONDENCE AND INFORMATION Information
A. Thank You Card to Jan Eustis Outreach (at meeting)
B. Easton Tree FAQ's
C. Press Release "Tom the Tree"
D. Commission Attendance Report
E. News from The Capitol- Governor Releases Jan. 2007-08 Budget
F. October 2006 Statistics
VI. FROM THE FLOOR (Public Comments)
VII. REPORTS
A. City Librarian's Report—Escoffier Information
B. Foundation Report- Escoffier Information
C. Centennial Report- Escoffier Information
VIII. UNFINISHED BUSINESS - None
IX. NEW BUSINESS - Budget Issues for 2007/2008
A. Unfunded Library Items Discussion/Approval
B. 2006-2007 Library Goals Status Information
C. Proposed Goals for Fiscal Year 2007-2008 Discussion/Approval
D. Potential Reductions @10% Discussion
X. ANNOUNCEMENTS
XI. ADJOURNMENT Adjourn
BURL NOAME
Board of Trustees Minutes
November 28, 2006
I. Call to Order
President Toft called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Nancy Brock,-Bruce Carlton, Deborah
Griffith, Katie McCormack, Pat Toft
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Warrants and Special Funds
The Trustees unanimously approved the Warrants. M/S/C _
(Griffith/Brock)
IV. Minutes
The Trustees approved'as written the minutes of the October 17,
2006 meeting. M/S/C (McCormack/Brock)
V. Correspondence and Attachments
Action on correspondence will be taken under Section IX. New
Business.
VI. From the Floor - No one from the public attended.
VII. Reports
A. City Librarian's Report - Highlights of Report
1. Jim Kaufman's Retirement - Jim Kaufman, our
Building Maintenance Worker, will retire on December 29th after 30
years of service. Jim will return at the beginning of the year as a
part time employee 3 hours a day, 5 days a week. Universal
Building Services will be cleaning the building 5 days a week. Mark
Kott and Al Tripp from our maintenance staff will maintain the
building on the weekends.
2. "The Big Read" - Burlingame and the Peninsula Library ,
System were awarded a Federal grant which will be used to support
and promote a reading project featuring Harper Lee's "To Kill a
Mockingbird." All events relating to the reading project will be held in
April 2007.
480 Primrose Road Burlingame•California 94010-4o83
Phone(650) 558-7474'Fax(650)342-6295'www.buAingame.org/library
B. Foundation Report
1. Newsletter - 874 newsletters were mailed to past and
present donors the first week of November. Publishing the
newsletter more than twice a year is being considered.
2. Book Event - As one of the Foundation's fundraising
events for 2007, Lisa Rosenthal and her committee are planning to
have an Author's Luncheon in the spring at one of the local hotels.
C. Centennial Report - The members of the Centennial Executive
Committee have decided to hold a competition for the Centennial
monument. Invited architects will receive a Request for Proposal
prepared by the Committee. The monument will be funded by donations.
VIII. Old Business
A. Employee Achievement Awards Status - Trustees Toft &
Griffith
The employees, who will be receiving achievement awards for 2006,
have been selected by the Trustees. Trustee Griffith has prepared 3
baskets full of surprises for an employee raffle.
.B. Employee Recognition Dinner/Entertainment
Dinner arrangements have been finalized. Manuel Caneri and Vicki
Machado are working on the presentation of their skit. In
accordance with the request of Trustee McCormack, the City
Librarian will recognize individual staff members at the dinner who -�
have received letters of appreciation for their work from patrons and
those who have organized and executed special events and projects.
IX. New Business
A. Retirement Gift for Jim Kaufman
The Trustees unanimously approved the motion of Trustee Griffith to
give a retirement gift of$ 250 to Jim Kaufman from the Board of
Trustees. M/S/C (Griffith/McCormack)
B,. Proposed Tree Selection - The Trustees reviewed the
proposed tree selections approved by the Beautification Commission
for the Easton Drive Reforestation. The Trustees specifically
approved the motion of Trustee Griffith to support the Commission's
choice to replace the Eucalyptus tree in front of the Easton Branch
with a Ficifiolia Red Flowering Gum tree. M/S/C (Griffith/Carlton)
C. Behavior Policy Update - The Trustees accepted the revised
Library Behavior Policy as presented.' M/S/C (Carlton/Griffith)
X. Announcements -
Correspondence - The Trustees agreed to have thank you notes and
letters of staff appreciation read at the meeting.
Library Board of Trustee Minutes 2
November 28,2006
XI. Adjournment
The meeting was adjourned at 6:30pm. The next regular meeting will
be held January 16, 2007 in the Conference Room at 5:30pm.
M/S/C (Carlton/McCormack)
I Respectfully Submitted,
I
Alfred H. Escoffier
City Librarian
1
i
I ,
Library Board of Trustee Minutes 3
November 28,2006
Easton Tree FAQs
How old is the tree and how much longer is it expected to live? Is it stable? Does the
city arborist think it should be cut down?
Why not put reflectors on the trunk and a warning sign?
Why do you say the tree is dangerous when there has only been one accident at that
intersection during the past five years?The tree acts as a natural traffic calming
device.
Taking down this tree violates the city's heritage tree policy, doesn't it?
How much will it really cost to realign the street? We don't think you'll need to realign
any PG&E poles or street lights.
Why wasn't the traffic study that the TSP Commission ordered completed?
Why not make Easton into a one-way street?
Why do you say that pools of water that form near the tree are dangerous?
The $500,000 figure for realigning infrastructure under the tree is a myth. How could it
cost so much? The city just completed sewer and flood control work at that
intersection.
What is the cost to remove the tree? $8,000 sounds too cheap.
Why don't trees along EI Camino have roots growing into the roadway? How does
Caltrans manage to avoid this problem?
Isn't the width of the flat portion of Easton still as wide as a normal street in
Burlingame?
Why the sudden decision? Why didn't the city explore all the possible alternatives
before acting?
Why didn't the city make it clear that adopting the tree list for reforestation was
directly related to the vote to remove the tree?
Q: How old is the tree and how much longer is it expected to live? Is it stable?
Does the city arborist think it should be cut down?
A:
The tree is well over 100 years old and is stable at this time.When we received the
request from PW to remove the tree, we had the tree evaluated by an independent
arborist. His report said it is in no danger of failure at present..
Q: Why not put reflectors on the trunk and a warning sign?
A:
Reflectors and warning signs are used to warn drivers of potential hazards in the road.
However, the type and use of these warning devices are strictly regulated by state and
federal standards. There are no guidelines or policies recommending the placing of signs
or reflectors on trees that have significantly encroached into the roadway.Although they
may reduce the potential for an accident, going outside the standards could place the City
at risk if a driver relied upon these devices and had an accident.
Q: Why do you say the tree is dangerous when there has only been one
accident at that intersection during the past five years? The tree acts as a
natural traffic calming device.
A:
Trees growing into the street right-of-way are considered potentially hazardous because
they are normal items that an average driver would not expect within the roadway. A
traffic calming device is engineered or evaluated to improve the safety of drivers and
pedestrians. It is not designed to allow cars to "bottom out"when driving over them, nor
does it force drivers into oncoming traffic. A tree obstruction in the roadway neither has
been tested nor has a substantial body of quantitative evidence supporting its use as a
safety measure or warning device.
Q: Taking down this tree violates the city's heritage tree policy, doesn't it?
A:
No. Technically, the City does not have a heritage tree policy that simply protects trees
because they are old. We do have a Protected Tree Policy which protects trees from
being removed without cause and a permit. The Policy states that the property owner
needs a permit to remove more than 1/3 of the foliage, root system or height. Staff only
issues these permits if the tree's health is a primary factor. If a factor other than the tree's
health is the primary cause for the application, the Beautification Commission holds a
public hearing and makes a ruling. Healthy trees are occasionally removed for damage to
housing foundations or other portions of the building. In this case, health was not a factor
so the application was forwarded directly to the Commission.
Q: How much will it really cost to realign the street? We don't think you'll
need to realign any PG&E poles or street lights.
A:
The estimated cost is approximately$180,000 includes $10,000 for utility pole relocation.
A more accurate cost on a construction project of this scope cannot be determined _
without detailed design. The City is required to follow the current design standards when
doing any new construction, or when older facilities are modified. In order to properly
realign the roadway and make sure that approach angles are within design standards, the
intersection corners and two utility poles most likely will need to be relocated.
Q: Why wasn't the traffic study that the TSP Commission ordered completed?
A:
The Traffic, Safety and Parking Commission (TSPC)was asked to look into feasibility of
two alternatives to tree removal. These were a roadway realignment and one-way streets.
A subcommittee was formed and its determination was that proper realignment would
require relocation of utility poles and the possible removal of two trees. The TSPC
commission decided not to undertake a traffic study of one-way street as there is no
existing funding to perform the traffic modeling analysis.
Q: Why not make Easton into a one-way street?
A:
A circulation study-which would include a traffic modeling analysis -would be needed to
determine the full impact to Easton Drive and surrounding streets in the neighborhood.
Such an analysis would cost from $50,000 to $65,000. Given the amount of traffic to
churches and schools in the area that would be disrupted, undertaking a study did not
appear to be a prudent use of limited funds.
Q: Why do you say that pools of water that form near the tree are dangerous?
A:
Ponding water poses several hazards.
1. It may present slipping/tripping hazards to adjacent sidewalks.
2. Splashing water from passing cars may cause distractions to other drivers and
pedestrians, causing them to react in unexpected and potentially hazardous ways.
3. Ponding water serves as ideal mosquito breeding grounds.
4. Often results in cars swerving to avoid ponding water.
Q: The $500,000 figure for realigning infrastructure under the tree is a myth.
How could it cost so much? The city just completed sewer and flood control
work at that intersection.
A:
The $500,000 figure is no longer valid since the City recently finished improvement work
on sanitary sewer and water lines on Easton Drive.
Q: What is the cost to remove the tree? $8,000 sounds too cheap.
A:
$8 to $10,000 should cover the cost of tree &stump removal. As a comparison, the Parks
Department recently removed 3 cypress trees (similar in size to the Easton tree) on
Forestview for a total cost of$15,000.
Q: Why don't trees along EI Camino have roots growing into the roadway?
How does Caltrans manage to avoid this problem?
A:
While there are some instances of roots growing into the roadway on ECR, the question
correctly assumes, as in the case on Easton Drive, that this is not a widespread
occurrence. Without excavating the roadway it is impossible to understand the true nature
of the root system and the impacts of the surrounding hardscape.
The sidewalks, retaining walls and roadway on ECR have for many years acted as a root
barrier and the trees appear to have adapted to this. Because the tree in front of the
Easton Library is a mature tree, having a main root removed at this time will most likely
cause it to lose its structural balance. (Please note that, because of the impacts and poor
historical maintenance practices by Caltrans, the City has strongly recommended a much
more aggressive maintenance policy be put into place for the ECR trees)
Q: Isn't the width of the flat portion of Easton still as wide as a normal street
in Burlingame?
A:
The standard width for a residential street in Burlingame is between 25-feet to 40-feet.
The widest section of asphalt is 20-feet from the end of the tree root to the edge of the
curb.
Q: Why the sudden decision? Why didn't the city explore all the possible
alternatives before acting?
A:
This matter began in March 2004. The Beautification Commission, Traffic, Safety and
Parking Commission, as well as the City Council, each held several public meetings over
the course of 2 %2 years to discuss options and alternatives. Public notices were
distributed through neighborhood meetings and public postings regarding this matter.
Q: Why didn't the city make it clear that adopting the tree list for reforestation
was directly related to the vote to remove the tree?
A:
The Commission held a public hearing to discuss the removal of the tree in Feb 2005. The
Commission voted 5-1-1 to remove the tree after a presentation by PW and consideration
of each of the alternatives presented. The Council's instructions to the Commission in
March 2005 were to develop a reforestation program, which the Commission did in 2006.
At the reforestation meetings, it was mentioned that there are two trees currently before
Council that may be affected by the reforestation plan (the Euc at 1800 and the Cypress
at 1812).
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4 esday•January 10,2007
Ld\.r1 L THE DAILYJOURNAL
•
Residents rtosave 'Tom' the tree
Dana Yates
DA i tree massacre person,"Fuller said. resident Jennifer Pfaff.
DAILY JOURNAL STAFF The tree itself represents an ongo- "My biggest concern is if it's dis-
cy Mu ing debate about the city's contro- eased or not. If they let this tree go
If you ask Tom how he feels about ' versial eucalyptus trees and its new down,it goes into a gray area,"Pfaff
Burlingame's current tree contro- reforestation plan. said.
versy,he won't respond. Planted more than 100 years ago Pfaff is concerned a bad precedent
A stately eucalyptus slated for the ,,::a; along El Camino Real and the will be set,allowing Caltrans or res-
chain saw because its roots jut out into Easton neighborhood, the stately idents opposed to the trees an
the residential Easton Drive was given ,r trees give Burlingame a unique feel- opportunity to remove them. There
the name Tom to coincide with a mys-
terious effort to save him.An open let- _1r,P �;�:. z,,��; ing among El Camino Real. have been no accidents or claims
�`ti. Caltrans has tried more than once to against the city regarding that tree
ter to the City Council appeared on t remove some of the trees alongEl or intersection,Grogan said.
the tree late Monday night urging the r m � g
n Camino, a state highway, only to Then there are someP eople who
City Council to reconsider its decision
to remove the eucalyptus.The letter, meet resistance from the city. live near the tree and understand the
The trees have a limited life span dangers associated with it.
written in first person and signed :: ,.
"Tom thelarge
a� and in another 20 to 30 years,many of "I always hate to see a tree come
Tree,"is attached to a largege them will need to be removed. If the down, but if it's dangerous then I
banner made of something other than city attempts to keep all trees for their understand," said Terry Boesch,who
paper.The banner states: "Save Tom full life span, they will need to be has lived in the Easton neighborhood
the Tree."The letter begs for the coun- replaced at approximately the same for eight years.
cil to save its life. Both remained on DANA YATES/DAILY JOURNAL time,City Manager Jim Nantell said. The tree's roots have lifted the
the tree for less than a day before Easton Drive resident Bill Van Horn takes a look at a sign recently posted Replacing approximately 80 trees asphalt enough to force cars around
someone secretly snatched the sign on a eucalyptus facing its demise because its roots jut into the street. at the same time would drastically the hump and into the other side of the
and letter late Tuesday afternoon. change the atmosphere of the neigh- road.It slows traffic and makes it hard
"Our grove has had many battles Drive and Cabrillo Avenue. Recreation and Library commissions. borhood by eliminating the tree for small cars to maneuver, Boesch
over the years,but I never thought it And Tom has people talking. The decision caused such backlash canopy that currently exists,Nantell said.
would come to this. I have devel- "I think it has people asking When that Mayor Terry Nagel called for said. It wouldn't be the first tree to come
oped corns on my feet,and gotten a is a tree more than a treeT This one additional public comment Jan. 16 on The city could spend more than down in Burlingame.The city recent-
little heavy on the bottom,that is not has elevated itself to landmark status," whether the tree should be replaced. $100,000 to move the road around ly removed several diseased eucalyp-
a reason to end my life,"Tom states said Councilman Russ Cohen. Opponents of decision argue the the tree, but would only be faced tus tree in front of the recreation
in the letter posted on the tree. Before his election to the council, tree is not affecting the drainage sys- with more tree problems in the department on Burlingame Avenue.
The letter provides no contact Cohen served on a subcommittee to tem,is not sick and should be protect- decades to come,Nantell said. There have been others throughout
phone number, but includes an e- evaluate the Easton reforestation plan ed for its historical value.The heritage "What you want to do is have the city and on El Camino Real that
mail for the tree — and the removal of the tree. Cohen tree once marked the driveway to a trees that have all different ages so have met the same fate.
tom.thetree@yahoo.com. voted against the tree removal in large estate, said tree supporter Rich you can have this tree-lined street "I think it has to come down, I'm
It's unclear who penned the note December because the full range of Grogan.
for all time,"Nantell said. sorry"'said 45-year resident Bill Van
for Tom,but the name first popped possibilities was not presented, he There's no indication from Nagel if
said. Councilwoman Cath Ba lock she will make a motion to rescind the The city's reforestation plan uca-egu- Horn.
up at a December council meeting Y Y dates what trees can replace the euca- Van Horn, however, got a good
when Diane Condon-Wirgler per- also voted against the tree removal. Dec. 4 vote. It's clear, however, that lyptus trees when they must be laugh from the tree's sign.
sonified the tree during a public The council voted 3-2 Dec. 4 to she is feeling,the heat from residents removed. It does not, however, "It just doesn't look like a Tom to
comment period. While there is no remove the tree because its roots such as tree supporter Sue Fuller. declare what factors are used to deter- me,"he said while looking up at the
one person who represents Tom,the obstruct about half of the street,caus- "It's the city's centennial year and mine whether a tree must be removed. massive tree.
tree seems to be the public face for ing traffic and safety issues.The deci- how does the council want to be Until this point,trees were removed
the 80 eucalyptus trees in the neigh- sion was based on input from the remembered?The mayor,is she going if diseased. The Easton tree is being The council meets 7 p.m.Jan.16 at
borhood near its location on Easton city's Beautification, Parks and to be remembered as the centennial removed to ease traffic hazards, said City Hall,501 Primrose Road.
}}}�'�r���qtt'' /�tl AttentionLegal Helping Clients Obtain Desired Goals
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CITY OF BURLINGAME
COMMISSIONER ATTENDANCE REPORT*
July — December 2006
Library Board of Trustees
COMMISSION:
MEETING DATES
COMMISSIONER TOTAL
July 18 August 1'S' Sept 26 Oct 17 Nov 28 No ABSENCES
meeting
Brock, Nancy Present Absent Present Present Present 1
Carlton, Bruce Present Present Absent Present Present 1
Griffith, Deborah Present Present Present Absent Present 1
McCormack, Katie Absent Present Absent Present Present 2
Toft, Pat Present Present Present Present Present 0
*Please indicate only absences.
Escoffier, Al
From: PLS Administrative Council - Open to PLS Council members only
[PLSCOUNCIL@PLSSRV2.PLSINFO.ORG] on behalf of Crowe, Linda
[crowe@PLSI N FO.ORG]
Sent: Thursday, January 11, 2007 8:55 AM
To: PLSCOUNCIL@PLSSRV2.PLSINFO.ORG
Subject: FW: [CALIX:6184] News from the Capitol: Governor Releases Jan. 2007-08 Budget
-----Original Message-----
From: owner-calix@listproc.sjsu.edu
[mailto:owner-calix@listproc.sjsu.edu] On Behalf Of Laura Fisher
Sent: Thursday, January 11, 2007 8:29 AM
To: Calix
Subject: [CALIX:6184] News from the Capitol: Governor Releases Jan.
2007-08 Budget
TO: CLA Members/Systems/ Network Contacts
FROM: Mike Dillon, CLA Lobbyist; Christina Dillon, CLA Lobbyist
RE: News From the Capitol
Shortly after 1 p.m. today, Governor Arnold Schwarzenegger, aided by a set of crutches since his ski accident over the
holidays, took to the stage at the Secretary of State's auditorium to present his January 2007-08 Budget.
He joked with reporters briefly about the ski accident, noting that he has "pain, ongoing pain, 24 hours a day." But for the
most part, the press conference took a serious tone as the Governor referred to his Budget as a "responsible Budget," and
a "prudent and realistic Budget."
The Governor's Budget proposes to eliminate the net operating deficit completely, however he suggests doing so through
itifying controversial pending Indian gaming compacts (that failed during last year's end-of-session deliberations),
— ecommends$324 million in cuts to the state's CalWORKS welfare-to-work program, repeal of the Teacher Tax Credit for
a savings of$165 million, funding shifts in major transportation programs, etc. The Budget also notes there will be a
"Budget reduction of$100 million to be allocated to all departments. The Department of Finance will work with Agency
Secretaries and other cabinet members to achieve General Fund savings of$100 million in 2007-08."
Assembly Speaker Fabian Nunez, in a press conference held shortly after 2:30 p.m., called the Governor's Budget
"basically on the right track," but noted his strong opposition to some of the cuts, particularly in the areas of CaIWORKS.
Noted the Speaker, "The last thing we want to do is balance this Budget on the back of poor children and single mothers."
The State Library budget was held relatively harmless from reductions, as the overall State Library budget baseline
remains essentially what it was last year. With regard to the Public Library Foundation and Transaction Based
Reimbursement, despite our lobbying efforts of the Administration during the winter, we knew it would be difficult to see
any increases in funding for these two programs in the January version of the Budget. The Transaction Based
Reimbursement remains at approximately$19.5 million (no
change) and the Public Library Foundation is funded in the amount of$21,308,000.
Please note that the PLF is proposed for a small $52,000 reduction to fund a State Library project, which is explained by
the Governor's Office in the Budget document, as follows:
MAJOR PROGRAM CHANGES
The Budget provides $52,000 General Fund to
initiate the California State Library's Integrated Library System Replacement Project.
The Budget shifts $52,000 from the Public
Library
roundation in order to fund the initial stage of the Integrated Library System Replacement Project.
—(n February, the Legislative Analyst will release her"Perspectives and Initiatives" review of the Governor's Budget, and
then in approximately mid March the Budget Subcommittees will begin the task of reviewing the Governor's Budget. Once
the Subcommittee members are named, we will alert the field so that you may begin writing letters on behalf of increased
funding for the Public Library Foundation.
---------------------------------------------------------------ca I ix-+
Views expressed on CALIX are the opinion of the sender and do not necessarily reflect the position of the California
Library Association.
How to get off CALIX: Subscribers are strongly encouraged to keep abreast of CLA and California library news via this
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To sign off from the list, send email to listproc@listproc.sjsu.edu with the following request: SIGNOFF CALIX or
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z
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF OCTOBER 2006
Patron Statistical Classes -New Adds
2egistered Borrowers Previous month's total #Added Total Registered
Burlingame Adults 21,104 144 21,248
Burlingame Children 6,062 64 6,126
Hillsborough Adults 3,142 21 3,163
Hillsborough Children 1,754 9 1,763
Non-San Mateo Co. Borrowers 2,244 17 2,261
Totals 34,306 255 34,561
Circulation Activity Main Easton Branch
Adult Print Materials 13,979 873
Children's Print Materials 9,062 2,150
Audio/Visual Materials 9,568 1,409
Circulation Totals
This month total Main 43,419 This month previous year 47,525 8.6% Decrease
This month total Branch 5,073 This month previous year 4,314 17.5% Increase
This month Grand Total 48,592 This month previous year grand 51,839 6.4% Decrease
Express Check Use
Patrons Items %of Circulation
Main 4,781 17,945 55%
Easton 592 2,484 54%
Reference Activity Inter Library Loans
Questions Lent 2,953
Reference 2,656 Borrowed 2,265
Children's 1,117 TOTAL 5,218
Lower Level 2,126
Branch 384
TOTAL 6,283
Collections Main Titles Volumes Main Titles Added Branch Volumes Added
Adult Non Fiction 357 222 13
Children's Non Fiction 77 52 16
YA Non Fiction 0 0 0
Adult Fiction 271 201 29
Children's Fiction 181 101 52
YA Fiction 8 4 2
DVD Fiction Adult 86 50 29
Children's DVD's Fiction 20 8 0
YA DVD Fiction 0 0 0
BKCD Adult 14 10 4
Children's BKCD 11 10 1
YA BKCD 6 2 2
CD Music Adult 0 0 0
^.D Music Juv 22 21 0
otals 1,053 681 148
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF OCTOBER 2006
PAGE 2
Fines and Fees Main $7,323.62
Branch* 620.88
Total $7,944.50
Main and Easton Deposits $789.15
Trustee Special Fund 28.25
Total Branch and Main $817.40
Estimated User Traffic Main 32,348 Daily Average Main 1,078
Estimated User Traffic Easton 3,806 Daily Average Easton 152
Total User Traffic 36,154 Total Daily Average 1,230
Community Room Adult*
TOTAL MEETINGS HELD 10 Attendance 207
Fall Book Sale 500
Total 707
Adult Library Programs Attendance
Lectures, Film Series etc. 0 0
Book Groups 1 15
;hildren's and Young Adult Programs Attendance
Main
Pre-school Story Time 14 540
Toddler Story Time 8 715
Total Story Time 22 Total Sto Time Attendance 1,255
Special Program
Halloween Story Time 65
Class Visits (Elementary) 4 76
Preschool Outreach Visits 4 100
Total Class Visits 14 Total Class Visits Attendance 176
Easton Story Times &Special Programs Attendance Questions Easton
Preschool 4 176 Reference 384
Toddler 4 245
Total Programs 8 Total Attendance 321
Class Visits Attendance
Elementary 1 37
Preschool 1 30
Total Class Visits 2 67
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF OCTOBER 2006
PAGE 3
Easton Internet Usage
User Sessions 506
Main Internet User Sessions
Hour, Half Hour, & Express Childrens Remote Website Total
8,877 220 Not Available 9,097
October Outreach Statistics
Total Outreach Patrons 28
Active 22
Semi Active 6
Deliveries 31
Pick Ups 2
Books 139
Magazines 9
DVD 4
Music CD 24
Audio Books 8
Paperbacks 12
Total Library Materials 196
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF NOVEMBER 2006
Patron Statistical Classes - New Adds
2egistered Borrowers Previous month's total #Added Total Registered
Burlingame Adults 21,248 101 21,349
Burlingame Children 6,126 65 6,191
Hillsborough Adults 3,163 10 3,173
Hillsborough Children 1,763 8 1,771
Non-San Mateo Co. Borrowers 2,261 11 2,272
Totals 34,561 195 34,756
Circulation Activity Main Easton Branch
Adult Print Materials 13,128 838
Children's Print Materials 8,816 2,075
Audio/Visual Materials 8,610 1,481
Circulation Totals
This month total Main 41,120 This month previous year 45,654 9.9%decrease
This month total Branch 4,699 This month previous year 4,790 1.8%decrease
This month Grand Total 45,819 This month previous year grand 50,444 9.1 %decrease
Express Check Use
Patrons Items % of Circulation
Main 4,453 17,727 56%
Easton 535 2,464 56%
Reference Activity Inter Library Loans
Questions Lent 2,766
Reference 2,258 Borrowed 2,107
Children's 1,026 TOTAL 4,873
Lower Level 891
Branch 407
E-Mail 28
TOTAL 4,610-
Collections
,610Collections Main Titles Volumes Main Titles Added Branch Volumes Added
Adult Non Fiction 412 187 53
Children's Non Fiction 56 35 6
YA Non Fiction 0 0 0
Adult Fiction 288 169 51
Children's Fiction 162 69 38
YA Fiction 18 14 1
DVD Fiction Adult 64 36 18
Children's DVD's Fiction 131 61 38
YA DVD Fiction 0 0 0
BKCD Adult 0 0 0
Children's BKCD 15 15 0
YA BKCD 15 15 0
1�1) Music Adult 114 112 0
,D Music Juv 24 19 0
Totals 1,299 732 205
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF NOVEMBER 2006
PAGE 2
Fines and Fees Main $6,895.18
Branch* $ 479.05
Total $7,374.23
Main and Easton Deposits
Trustee Special Fund Photocopies/SAM (Main) $711.50
Photocopies/SAM (Branch) $ 50.95
Total Branch and Main $762.45
Estimated User Traffic Main 29,101 Daily Average Main 1,077
Estimated User Traffic 3,806 Daily Average Easton 166
Total User Traffic 32,907 Total Daily Average 1,243
Community Room Adult*
TOTAL MEETINGS HELD 13 Attendance 310
Total 13 310
Adult Library Programs Attendance
Lectures, Film Series etc. 0
Book Groups 1 15
Children's and Young Adult Programs Attendance
Main
Pre-school Story Time 12 458
Toddler Story Time 9 657
Total Story Time 21 Total Story Time Attendance 1,115
Class Visits (Elementary) 2 42
Preschool Outreach Visits 8 170
Total Class Visits 10 Total Class Visits Attendance 212
Easton Story Times &Special Programs Attendance Questions Easton
Preschool 4 176 Reference 406
Toddler 4 245
Total Programs 8 Total Attendance 321
Class Visits Attendance
Elementary
Preschool 1 23
Total Class Visits 1 Total 23
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF NOVEMBER 2006
PAGE 3
Easton Internet Usage
User Sessions 1 343
Main Internet User Sessions
Hour, Half Hour, & Express Childrens Remote Website Total
6,124 211 Not Available 6,335
November Outreach Statistics
Total Outreach Patrons 28
Active 22
Semi Active 6
Deliveries 37
Pick Ups 6
Books 142
Magazines 8
DVD 5
Music CD 24
Audio Books 9
Paperbacks 15
Total Library Materials 203
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF DECEMBER 2006
Patron Statistical Classes - New Adds
Registered Borrowers Previous month's total #Added Total Registered
Burlingame Adults 21,349 84 21,433
Burlingame Children 6,191 25 6,216
Hillsborough Adults 3,173 7 3,180
Hillsborough Children 1,771 3 1,774
Non-San Mateo Co. Borrowers 2,272 9 2,281
Totals 34,756 128 34,884
Circulation Activity Main Easton Branch
Adult Print Materials 11,538 791
Children's Print Materials 6,201 1,211
Audio/Visual Materials 9,324 1,368
Circulation Totals
This month total Main 36,322 This month previous year 39,404 7.8%decrease
This month total Branch 3,692 This month previous year 3,422 7.8% increase
This month Grand Total 40,014 This month previous year grand 42,826 6.5 % decrease
Express Check Use
Patrons Items %of Circulation
Main 3,960 15,293 56%
Easton 418 1,826 55%
Reference Activity Inter Library Loans
Questions Lent 2,658
Reference 2,071 Borrowed 1,883
Children's 869 TOTAL 4,541
Lower Level 1,857
Branch 308
TOTAL 5,105
Collections Main Titles Volumes Main Titles Added Branch Volumes Added
Adult Non Fiction 258 132 15
Children's Non Fiction 160 69 69
YA Non Fiction 0 0 0
Adult Fiction 275 189 14
Children's Fiction 155 76 24
YA Fiction 1 0 0
DVD Fiction Adult 74 34 11
Children's DVD's Fiction 43 19 13
YA DVD Fiction 0 0 0
DVD Non-Fiction Adult 52 52 0
DVD Non-Fiction JUV 0 0 0
DVD Non-Fiction YA 0 0 0
BKCD Adult 0 0 0
Children's BKCD 6 6 0
.'A BKCD 0 0 0
CD Music Adult 9 8 0
CD Music Juv 28 24 0
Totals 1,061 609 146
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF DECEMBER 2006
�--PAGE 2
Fines and Fees Main $5,318.13
Branch* $ 586.05
Total $5,904.18
Main and Easton Deposits
Trustee Special Fund Photocopies/SAM Main $799.15
Photocopies/SAM (Branch) 8.10
Total Branch and Main
Estimated User Traffic Main 27,027 Daily Average Main 965
Estimated User Traffic 2,589 Daily Average Easton 108
Total User Traffic 29,616 Total Daily Average 1,073
Community Room Adult*
TOTAL MEETINGS HELD Attendance
5 184
Total 5 184
Adult Library Programs Attendance
Lectures, Film Series etc. 0
3ook Groups 1 15
Children's and Young Adult Programs Attendance
Main
Pre-school Story Time 9 274
Toddler Story Time 6 368
Total Story Time 15 Total Sto Time Attendance 642
Special Program
Peninsula Girls Chorus Holiday Concert 95
Class Visits (Elementary) 0 0
Preschool Outreach Visits 2 68
Total Class Visits 2 Total Class Visits Attendance 68
Easton Story Times &Special Programs Attendance Questions Easton
Preschool 2 68 Reference 308
Toddler 3 172
Total Programs 5 Total Attendance 240
Special Program
Holiday Sing Along with Jim Stevens 65 All Programs 305
Class Visits 0 Attendance
Elementary 0
Preschool 0
Total Class Visits 0 Total
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF DECEMBER 2006
PAGE 3
Easton Internet Usage
User Sessions 1 402
Main Internet User Sessions
Hour, Half Hour, & Express Childrens Remote Website Total
7,980 249 Not Available 8,229
December Outreach Statistics
Total Outreach Patrons 28
Active 23
Semi Active 5
29
Deliveries 2
Pick Ups
Books 109
Magazines 11
DVD 5
Music CD 24
Audio Books 7
Paperbacks 20
Total Library Materials 176
BURL MANE
City Librarian's Report
January 16, 2007
NEA Grant "The Big Read"
Burlingame and the Peninsuia Library System are partnering on this
recently awarded Federal grant. The $ 20,000 funding will support a
reading project based on Harper Lee's "To Kill a Mockingbird:" There will
be reading groups, lectures and over 40 events held throughout the
libraries in PLS to highlight the reading of the book. I am on the fast
track to get this grant going in time for the April 2007 launch.
Burlingame will host the opening event April 3rd with a reception and
readings from the drama department at San Mateo High School and
Hillbarn Theatre. The culminating event will be the stage production of .
"To Kill a Mockingbird" by the San Mateo High School drama Department
the first weekend in May. We are partnering with the high schools,
community colleges and other community organizations on this event.
Advisory Board members include: Eleanor Curry; Tom Fitzpatrick; Lisa.
Rosenthal; Ruth Nagler; Brad Friedman; Linda Crowe; Tia Creighton.
One Book/One Community
Al Escoffier is chairing the One Book program this-year. We have a
commitment from Isabelle Allende for October 11, 2007. The book we
have chosen is "Daughter'of Fortune," a-tale of Liza, a young Chilean
woman who immigrates to California during the Gold Rush.era. We are
planning a series of programs in September and October in preparation
for the author's appearance. The book is on many summer enrichment
reading lists. "Teaser" booklists will be distributed to coincide with the
anniversary date of the Gold Rush in late January.
Children's Services
Children's story times began again with the New Year after a 2 week
break. We are stronger than ever with 7 story times per week. January is
Poetry Month for school age children. Children are encouraged to write a
poem and bring it to the Children's Room. We will post the poem if they
like, and they will receive a volume of children's poetry as an incentive.
The program is sponsored by the Burlingame Library Foundation.
City Budget Time Approaches
Department heads have been asked to have departmental goals
submitted by January 20th in preparation for budget work. While the
48o Primrose Road Burlingame•California 94010-4o83 1
Phone(650)558-7474Fax(650)342-6295•www.burlingame.org/library
budget model appears to include a 3% increase in revenues, there is
some conoern about the loss of the ballot Measure H; for public works
flood control projects. If a new measure is not successful, it may be
necessary to again reduce departmental budgets. Therefore budgets will
be prepared.at three levels: 3% increase (or inflationaryincrease);' 10%
reduction (should funds be needed for public works projects); and a plan
for "Unfunded Items" (or items which were deleted from the general fund
budgets during the past 4 years that might be added back should the
funding become available. I will share these with you when they are
prepared.
Capital Improvement Projects will also be discussed in the coming weeks.
Several projects I am championing for the library include: new floor
covering for the back hall, where the carpet has delaminated. This
should be done this fiscal year. We are also encouraging the city to select
carpet tiles and plan to replace the 11 year old carpet at the main library.
Another item I will be asking for will-be for some sort of air conditioning
for the Easton Branch. This was left out of the project as a cost savings,
but is a problem with the newly insulated building. The 4 fans don't
seem to be doing the work-and we .are getting complaints in summer
from patrons and staff alike.
The City Council Goals Session annual meeting will be at the Recreation
Center on Saturday, Uanuary 27, 9 AM Noon. The City Council Budget -�
Study session will take place on Wednesday, February 28, 6 PM, Lane
Community Room.
Holiday Festivities
Staff decorated our holiday tree November 28th. The lighting of the front "
of the library with holiday lights was again a gift from the Library
Foundation.
Also a part of the festivities was the Peninsula Girl's Chorus performance
on December 5th, which was attended by over 70 people. Our second
holiday program was a Holiday Sing-A-Long at Easton on December 20th
with a group of 50.
Online Catalog Pilot Project
The PLS Administrative Council has approved the OCLC pilot project to
help improve our online access. The demonstration.to the Library
Administrative Council was very impressive and we are looking forward
to a 1St quarter database load of our records, and a 2nd quarter pilot
project. We will get preferred pricing for participating in the pilot should
we go ahead with-the product. We are one of only 7 libraries in the
country participating in the project and we are the only consortium. This -�
product.is designed to make our present online catalog more user-
2
friendly by making a single title search include all types of materials:
book, CD, DVD, Large print, etc. It then links directly to our catalog for
�. holdings information.
Personnel News
Jim Kaufman retired on December 29th after 30 years of service. He will
be returning part time for maintenance work. He is currently out for
recovery from surgery. Reference and Children's Librarian Amy Pelman
has joined our staff and we are very pleased to have her. We are also
adding on-call librarians to fill in on both the children's and reference
desks for weekends. The last few librarians we have hired are recent
retirees from other local public libraries, so training has been kept at a
minimum.
Dateline Mongolia
A travel program on Mongolia will be featured on Thursday, January
18th, in the Lane Room. "Dateline Mongolia: An American Journalist
in Nomads Land," a lecture, slide show and book signing by local
Lonely Planet author Michael Kohn.
"Burning Cold" Program
On'Sunday, December 10th, we featured "A Night to Remember, the story
of the greatest Coast Guard sea rescue." Burlingame's Unsinkable
�.. Jeannie Gilmore was on hand to discuss her harrowing adventure. A
video of the rescue mission was shown. Twenty books were sold utilizing
our partnership with Books, Inc. Attendance was 80 people.
Staff Recognition Event
Staff very much enjoyed the annual Staff Recognition Event co-sponsored
by the Library Trustees and the Library Foundation. We had about 120
guests. The skits and the songs were fun, and we honored 3 of our staff
with Employee Achievement Awards.
Easton Branch Tree
There has been some discussion regarding the disposition of the Easton
eucalyptus tree on the part of citizens and the City Council. The issue is
scheduled to return to Council for a Staff Report and Discussion at the
January 16th City Council meeting.
City Centennial
Work continues on the City's Centennial scheduled to begin in June
2007. The events planned are included in the latest edition of the
Burlingame Recreation Department Bulletin distributed to all residents.
3
Upcoming Events: --�
• Chamber Annual Luncheon, Hyatt, 11:30 AM, January 11th.
• Foundation Author's Luncheon Fundraiser meeting, January 11th, 4:00 PM
• Library Foundation Board, Thursday, January 11th, 5:00 PM
• Martin Luther King, Jr., Holiday, January 15th, Closed
• Library Board, Tuesday, January 16, 5:30 PM
• Dateline Mongolia Program, Lane Room, January 18, 7:30 PM
• Centennial Executive Committee, Friday, January 26, 3 PM, Recreation Center
• City Goals Meeting, Saturday, January 27, 9 AM, Recreation Center
• President's Day Holiday, Monday, February 19, Closed
• Library Board Meeting, Tuesday, February 20, 5:30 PM
• City Budget Study Session, Wednesday, February 28, 6 PM, Lane Room
• Commissioner's Dinner, Friday, March 9, Broadway Grill Restaurant (Invitations
to follow)
Alfred H. Escoffier
City Librarian
January 9, 2007
4
BURL NOAME
January 10, 2007
TO: Library Board of Trustees
FROM: Al Escoffier' City Librarian
RE: Budget Issues for fiscal 2007/2008
We are just beginning work on the budget for the new fiscal year and
have been asked to create several iterations of the budget for City
Council review. The parameters of the city revenues and fiscal priorities
may change by the time we do the actual budget in mid-February, but
you should be aware of the issues.
1) Unfunded Library Items. (Item IX. A.) Since we have reduced our
budget over the past few years, there are a number of unfunded
needs throughout the city departments. The City Manager and
Department Head team.is seeking a logical means of re-funding
things that have not been funded. Since our needs have changed
over the past 4 years, the things that we might have funded 3
years ago, may now differ from what is now needed. We have been
asked to develop a list of items that could be re-funded at the: u_p
to $ 50,000 level; at the $ 50,000-100,000 level; and over the
�. $ 100,000 level. The Library management team met and came up
with a list of items and I have attached very rough costs to them.
Although they are bulleted in the document, they are probably in
an approximate order of priority. I would be interested in your
feelings about these items and their priority. .
2) Library Department Objectives Status Report. (IX. B.)This report
outlines the goals and objectives we have used during the 2006-
2007 fiscal year and the status of each. Some of the unfinished
items will be included in next year's goals. This is for your
information and will be included in the budget to go to Council in
February. .
3) Library Goals for 2007-2008. (IX. C.)This draft was reviewed and
discussed with the Library management team. With your approval
will go forward with these goals during the budget process. This is
for your review, discussion, and approval.
4) Potential Reductions to Library Budget at 10%. (IX. D.)Should the
city revenues not remain on an upward path as they currently are,
and/or should the proposed ballot measure for public works not
pass by a super majority in June, it may be necessary to reduce
the general fund budgets by 10%. Ten percent of the library's
48o Primrose Road•Burlingame•California 940io-4o83 1
Phone(650)558-7474-Fax(650)342-6295•www.burlingame.org/library
current budget is: $ 355,000. The Library managers took a broad -�
brush approach and came up with some reductions which might
be discussed should this proposal come to pass. There are many
details to discuss before any such reductions are made, but it is
clear that this sort of reduction would result in layoffs of most
hourly staff and perhaps some benefited staff. Your comments on
the approach to these potential reductions would be welcome.
2
Unfunded Library Items
January 10, 2007
Note: While items in the $ 50K and under category would cost more money initially,
they would pay off by greater use of the resources the city owns. Items on the $ 50K or
larger category would be designed to reduce the need for additional staffing in the
future and move more toward a 21St century model for the public library.
$ 50,000 and under
• Provide an all-staff training day $ 5,000
• Open at 10 AM on Sundays $ 25,000
• Increase hours at Easton during morning hours $ 25,000
• Provide highly competitive page salaries $ 7,500
• Special Projects: Cataloging $ 10,000
• Increase Media Budget $ 20,000
Increase staff Training budget $ 5,000
$ 50,000- $ 100,000
• Have a space planner make recommendations on the best
Use of the building with the many things that have changed
In library service since 1994. $ 15,000
• Improve lighting in specific areas of building on main floor $ 5,000
• Switch Reference and Popular Materials Rooms $ 20,000
• Glass doors on Reference Room to ensure quiet study $ 25,000
• Better utilize upper level space $ 35,000
• Self Check in children's area $ 25,000
Over $ 100,000
• Reconfigure Children's desk bringing it back into the room $ 20,000
• Create individual study rooms $ 25,000
• Create a computer lab where the compact shelving now is. $ 50,000
• Open up Circulation Area, create one service desk $ 50,000
1
Library Department Objectives, 2006-2007
Status Report
�-- January 10, 2007
1. Implement results of Library Catalog Usability study to provide
greater functionality for library users. Status: Continuing project;
have worked with original vendor, with 3rd party vendor
Acquabrowser; have now signed up with a pilot program with OCLC
to be implemented the first and second quarters of 2007.
2. Expand outsourcing of cataloging and processing. Status: Have
expanded outsourcing of all DVD's and children's media. Program
expanded to picture books. Most adult fiction already being
outsourced.
3. Implement acquisitions module of automated system. Status: Work
still in progress.
4. Implement serials module of automated system. Status: On hold at
system level.
5. Partner with Peninsula Library System libraries on "One Book/One
Community" program. Status: Very successful program featuring
Khaled Hosseini's Kite Runner. Over 60 programs system wide.
Over 1,600 people in attendance at San Mateo Performing Arts
Center. Nearly 10,000 circulations of the book in PLS.
6. Participate in City Centennial committee. Status: Continuing.
7. Create new Library WebPages. Status: All library WebPages
updated by library staff team along with city website, making the
site beautiful, useful and very accessible to the public:
www.burlingame.org/librarti. .
8. Create new Foundation web presence. Status: Foundation website
implemented: www.burlingamelibraiyfoundation.orq.
9. Begin to restore adult programming. Status: Held 12-15 adult
programs during the year featuring docent lectures, authors,films.
10. Restore collection purchases by 15% in media and print
materials. Status:Additions to the budget raised the amount
expended by 15916; we are still 20% below 3 years ago.
11. Apply for and received grant from the National Endowment
for the Arts for the system project "Big Read: To Kill a Mockingbird" -�
Status: Unanticipated project to be implemented April 2007.
12. Received donor funding for Novelist/Next Reads Database.
Status: Donor funds for this specific project received, training,
implementation, and promotion underway.
Burlingame Public Library Goals for 2007-2008
Revised Draft January 9, 2007
1. Online Catalog Improvement. Improve usability of the online catalog by
implementation of third party software. PLS/PLAN libraries are exploring a new
product from the premiere international library database OCLC.
2. Explore Open Source Catalog. Explore Open source software for library use,
perhaps in a pilot program, lessening our dependency on proprietary software.
The lead in this effort is being taken by Kings County Public Library in the State
of Washington.
3. Technology Bandwidth. Explore and seek recommendations from PLAN
(Peninsula Library Automated Network) to increase bandwidth for patrons using
databases and the Internet. Our bandwidth is currently too low and will
definitely be inadequate in the coming year or two.
4. Professional Librarian Time. Increase professional librarian time at adult and
children's service desks by adding hours to existing staff.
S. Acquisitions Module. Complete implementation of acquisitions module so that
users can see what is ordered in the online system.
6. Serials module. Implement serials module of III software for check in of serials.
This was on the list last year and remains on the list this year as the
acquisitions module must be fully implemented first.
7. One Book/One Community. Partner with PLS in the One Book/One
Community: Isabelle Allende. (City Librarian to chair), October 2007
8. THE BIG READ. Partner with PLS in the NEA grant "THE BIG READ: To Kill a
Mockingbird," April 2007.
9. City Centennial. Participate in the successful production of the Burlingame
Centennial.
10. Collection Funding. Restore collection monies and reallocate to more media
�— and online products to better meet user needs.
11. Increase Accessibility of Collection. Move main library non-fiction collections
(Biography) to the lower level so that all non-fiction is shelved together; expand
the area for fiction and mystery books on the Upper Level and create a more
inviting reading area.
12. Increase Outsourcing. Outsourcing will be increased by including children's
picture books. Most of the collection will be outsourced by the end of the fiscal
year except for non-fiction.
13. Books on CD. Review and plan for a reclassification of the Books on CD to a
simpler program using the alphabet.
14. Graphic Novel Collection. Create a new, online accessible graphic novel
collection for younger readers.
15. Language Learning Center for Adults. Expand and complete the concept of the
Adult Language Learning Center.
16. Create a Children's Language Learning Center. To feature materials in
Spanish and Chinese. Items to be cataloged and circulating.
17. Library Strategic Plan. Lay the groundwork for a library strategic plan for at
least the next 5 years. Begin with teamwork/strategic planning training by a
professional trainer.
18. Continuing Education. Expand the continuing education budget and send staff
to important programs such as the Public Library Association Conference, 2008.
19. Library Carpeting. Complete re-carpeting project in "back of house" area of
library; plan for the re-carpeting of the entire building after 11 years of hard use.
Proposed Reductions to Library Budget
At a 10% Reduction or $ 355,000
January 9, 2007
Note: At a 10% reduction, the library would be severely impacted by losing hourly staff
and collection funding. The loss would be approximately $ 355,000. Loss of hourly staff
results in loss of service hours to the public. This would result in substantial layoffs of
hourly and benefited employees.
1. Close Friday Evenings at 5 PM $ 50,000.00
2. Close Sundays all day $ 100,000.00
3. Close one full weekday, Fridays $ 100,000.00
4. Close Easton Branch Library $ 100,000.00
Goals/Proposed Budget Reductions to Library Budget Jan 07