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HomeMy WebLinkAboutAgenda Packet - LB - 2007.01.16 :'►URLINGAME PUBLIC LIBRARY JBWURLINGAME �Board of Trustees Agenda January 16, 2007—5:30pm480 Primrose Road—Library Conference Room SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. WARRANTS & SPECIAL FUND Approval IV. MINUTES Approval Library Board of Trustee Minutes November 28, 2006 V. CORRESPONDENCE AND INFORMATION Information A. Thank You Card to Jan Eustis Outreach (at meeting) B. Easton Tree FAQ's C. Press Release "Tom the Tree" D. Commission Attendance Report E. News from The Capitol- Governor Releases Jan. 2007-08 Budget F. October 2006 Statistics VI. FROM THE FLOOR (Public Comments) VII. REPORTS A. City Librarian's Report—Escoffier Information B. Foundation Report- Escoffier Information C. Centennial Report- Escoffier Information VIII. UNFINISHED BUSINESS - None IX. NEW BUSINESS - Budget Issues for 2007/2008 A. Unfunded Library Items Discussion/Approval B. 2006-2007 Library Goals Status Information C. Proposed Goals for Fiscal Year 2007-2008 Discussion/Approval D. Potential Reductions @10% Discussion X. ANNOUNCEMENTS XI. ADJOURNMENT Adjourn BURL NOAME Board of Trustees Minutes November 28, 2006 I. Call to Order President Toft called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Nancy Brock,-Bruce Carlton, Deborah Griffith, Katie McCormack, Pat Toft Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds The Trustees unanimously approved the Warrants. M/S/C _ (Griffith/Brock) IV. Minutes The Trustees approved'as written the minutes of the October 17, 2006 meeting. M/S/C (McCormack/Brock) V. Correspondence and Attachments Action on correspondence will be taken under Section IX. New Business. VI. From the Floor - No one from the public attended. VII. Reports A. City Librarian's Report - Highlights of Report 1. Jim Kaufman's Retirement - Jim Kaufman, our Building Maintenance Worker, will retire on December 29th after 30 years of service. Jim will return at the beginning of the year as a part time employee 3 hours a day, 5 days a week. Universal Building Services will be cleaning the building 5 days a week. Mark Kott and Al Tripp from our maintenance staff will maintain the building on the weekends. 2. "The Big Read" - Burlingame and the Peninsula Library , System were awarded a Federal grant which will be used to support and promote a reading project featuring Harper Lee's "To Kill a Mockingbird." All events relating to the reading project will be held in April 2007. 480 Primrose Road Burlingame•California 94010-4o83 Phone(650) 558-7474'Fax(650)342-6295'www.buAingame.org/library B. Foundation Report 1. Newsletter - 874 newsletters were mailed to past and present donors the first week of November. Publishing the newsletter more than twice a year is being considered. 2. Book Event - As one of the Foundation's fundraising events for 2007, Lisa Rosenthal and her committee are planning to have an Author's Luncheon in the spring at one of the local hotels. C. Centennial Report - The members of the Centennial Executive Committee have decided to hold a competition for the Centennial monument. Invited architects will receive a Request for Proposal prepared by the Committee. The monument will be funded by donations. VIII. Old Business A. Employee Achievement Awards Status - Trustees Toft & Griffith The employees, who will be receiving achievement awards for 2006, have been selected by the Trustees. Trustee Griffith has prepared 3 baskets full of surprises for an employee raffle. .B. Employee Recognition Dinner/Entertainment Dinner arrangements have been finalized. Manuel Caneri and Vicki Machado are working on the presentation of their skit. In accordance with the request of Trustee McCormack, the City Librarian will recognize individual staff members at the dinner who -� have received letters of appreciation for their work from patrons and those who have organized and executed special events and projects. IX. New Business A. Retirement Gift for Jim Kaufman The Trustees unanimously approved the motion of Trustee Griffith to give a retirement gift of$ 250 to Jim Kaufman from the Board of Trustees. M/S/C (Griffith/McCormack) B,. Proposed Tree Selection - The Trustees reviewed the proposed tree selections approved by the Beautification Commission for the Easton Drive Reforestation. The Trustees specifically approved the motion of Trustee Griffith to support the Commission's choice to replace the Eucalyptus tree in front of the Easton Branch with a Ficifiolia Red Flowering Gum tree. M/S/C (Griffith/Carlton) C. Behavior Policy Update - The Trustees accepted the revised Library Behavior Policy as presented.' M/S/C (Carlton/Griffith) X. Announcements - Correspondence - The Trustees agreed to have thank you notes and letters of staff appreciation read at the meeting. Library Board of Trustee Minutes 2 November 28,2006 XI. Adjournment The meeting was adjourned at 6:30pm. The next regular meeting will be held January 16, 2007 in the Conference Room at 5:30pm. M/S/C (Carlton/McCormack) I Respectfully Submitted, I Alfred H. Escoffier City Librarian 1 i I , Library Board of Trustee Minutes 3 November 28,2006 Easton Tree FAQs How old is the tree and how much longer is it expected to live? Is it stable? Does the city arborist think it should be cut down? Why not put reflectors on the trunk and a warning sign? Why do you say the tree is dangerous when there has only been one accident at that intersection during the past five years?The tree acts as a natural traffic calming device. Taking down this tree violates the city's heritage tree policy, doesn't it? How much will it really cost to realign the street? We don't think you'll need to realign any PG&E poles or street lights. Why wasn't the traffic study that the TSP Commission ordered completed? Why not make Easton into a one-way street? Why do you say that pools of water that form near the tree are dangerous? The $500,000 figure for realigning infrastructure under the tree is a myth. How could it cost so much? The city just completed sewer and flood control work at that intersection. What is the cost to remove the tree? $8,000 sounds too cheap. Why don't trees along EI Camino have roots growing into the roadway? How does Caltrans manage to avoid this problem? Isn't the width of the flat portion of Easton still as wide as a normal street in Burlingame? Why the sudden decision? Why didn't the city explore all the possible alternatives before acting? Why didn't the city make it clear that adopting the tree list for reforestation was directly related to the vote to remove the tree? Q: How old is the tree and how much longer is it expected to live? Is it stable? Does the city arborist think it should be cut down? A: The tree is well over 100 years old and is stable at this time.When we received the request from PW to remove the tree, we had the tree evaluated by an independent arborist. His report said it is in no danger of failure at present.. Q: Why not put reflectors on the trunk and a warning sign? A: Reflectors and warning signs are used to warn drivers of potential hazards in the road. However, the type and use of these warning devices are strictly regulated by state and federal standards. There are no guidelines or policies recommending the placing of signs or reflectors on trees that have significantly encroached into the roadway.Although they may reduce the potential for an accident, going outside the standards could place the City at risk if a driver relied upon these devices and had an accident. Q: Why do you say the tree is dangerous when there has only been one accident at that intersection during the past five years? The tree acts as a natural traffic calming device. A: Trees growing into the street right-of-way are considered potentially hazardous because they are normal items that an average driver would not expect within the roadway. A traffic calming device is engineered or evaluated to improve the safety of drivers and pedestrians. It is not designed to allow cars to "bottom out"when driving over them, nor does it force drivers into oncoming traffic. A tree obstruction in the roadway neither has been tested nor has a substantial body of quantitative evidence supporting its use as a safety measure or warning device. Q: Taking down this tree violates the city's heritage tree policy, doesn't it? A: No. Technically, the City does not have a heritage tree policy that simply protects trees because they are old. We do have a Protected Tree Policy which protects trees from being removed without cause and a permit. The Policy states that the property owner needs a permit to remove more than 1/3 of the foliage, root system or height. Staff only issues these permits if the tree's health is a primary factor. If a factor other than the tree's health is the primary cause for the application, the Beautification Commission holds a public hearing and makes a ruling. Healthy trees are occasionally removed for damage to housing foundations or other portions of the building. In this case, health was not a factor so the application was forwarded directly to the Commission. Q: How much will it really cost to realign the street? We don't think you'll need to realign any PG&E poles or street lights. A: The estimated cost is approximately$180,000 includes $10,000 for utility pole relocation. A more accurate cost on a construction project of this scope cannot be determined _ without detailed design. The City is required to follow the current design standards when doing any new construction, or when older facilities are modified. In order to properly realign the roadway and make sure that approach angles are within design standards, the intersection corners and two utility poles most likely will need to be relocated. Q: Why wasn't the traffic study that the TSP Commission ordered completed? A: The Traffic, Safety and Parking Commission (TSPC)was asked to look into feasibility of two alternatives to tree removal. These were a roadway realignment and one-way streets. A subcommittee was formed and its determination was that proper realignment would require relocation of utility poles and the possible removal of two trees. The TSPC commission decided not to undertake a traffic study of one-way street as there is no existing funding to perform the traffic modeling analysis. Q: Why not make Easton into a one-way street? A: A circulation study-which would include a traffic modeling analysis -would be needed to determine the full impact to Easton Drive and surrounding streets in the neighborhood. Such an analysis would cost from $50,000 to $65,000. Given the amount of traffic to churches and schools in the area that would be disrupted, undertaking a study did not appear to be a prudent use of limited funds. Q: Why do you say that pools of water that form near the tree are dangerous? A: Ponding water poses several hazards. 1. It may present slipping/tripping hazards to adjacent sidewalks. 2. Splashing water from passing cars may cause distractions to other drivers and pedestrians, causing them to react in unexpected and potentially hazardous ways. 3. Ponding water serves as ideal mosquito breeding grounds. 4. Often results in cars swerving to avoid ponding water. Q: The $500,000 figure for realigning infrastructure under the tree is a myth. How could it cost so much? The city just completed sewer and flood control work at that intersection. A: The $500,000 figure is no longer valid since the City recently finished improvement work on sanitary sewer and water lines on Easton Drive. Q: What is the cost to remove the tree? $8,000 sounds too cheap. A: $8 to $10,000 should cover the cost of tree &stump removal. As a comparison, the Parks Department recently removed 3 cypress trees (similar in size to the Easton tree) on Forestview for a total cost of$15,000. Q: Why don't trees along EI Camino have roots growing into the roadway? How does Caltrans manage to avoid this problem? A: While there are some instances of roots growing into the roadway on ECR, the question correctly assumes, as in the case on Easton Drive, that this is not a widespread occurrence. Without excavating the roadway it is impossible to understand the true nature of the root system and the impacts of the surrounding hardscape. The sidewalks, retaining walls and roadway on ECR have for many years acted as a root barrier and the trees appear to have adapted to this. Because the tree in front of the Easton Library is a mature tree, having a main root removed at this time will most likely cause it to lose its structural balance. (Please note that, because of the impacts and poor historical maintenance practices by Caltrans, the City has strongly recommended a much more aggressive maintenance policy be put into place for the ECR trees) Q: Isn't the width of the flat portion of Easton still as wide as a normal street in Burlingame? A: The standard width for a residential street in Burlingame is between 25-feet to 40-feet. The widest section of asphalt is 20-feet from the end of the tree root to the edge of the curb. Q: Why the sudden decision? Why didn't the city explore all the possible alternatives before acting? A: This matter began in March 2004. The Beautification Commission, Traffic, Safety and Parking Commission, as well as the City Council, each held several public meetings over the course of 2 %2 years to discuss options and alternatives. Public notices were distributed through neighborhood meetings and public postings regarding this matter. Q: Why didn't the city make it clear that adopting the tree list for reforestation was directly related to the vote to remove the tree? A: The Commission held a public hearing to discuss the removal of the tree in Feb 2005. The Commission voted 5-1-1 to remove the tree after a presentation by PW and consideration of each of the alternatives presented. The Council's instructions to the Commission in March 2005 were to develop a reforestation program, which the Commission did in 2006. At the reforestation meetings, it was mentioned that there are two trees currently before Council that may be affected by the reforestation plan (the Euc at 1800 and the Cypress at 1812). Free viewers are required for some of the attached documents. They can be downloaded by clicking on the icons below. iLp, Acrobat_ 4 esday•January 10,2007 Ld\.r1 L THE DAILYJOURNAL • Residents rtosave 'Tom' the tree Dana Yates DA i tree massacre person,"Fuller said. resident Jennifer Pfaff. DAILY JOURNAL STAFF The tree itself represents an ongo- "My biggest concern is if it's dis- cy Mu ing debate about the city's contro- eased or not. If they let this tree go If you ask Tom how he feels about ' versial eucalyptus trees and its new down,it goes into a gray area,"Pfaff Burlingame's current tree contro- reforestation plan. said. versy,he won't respond. Planted more than 100 years ago Pfaff is concerned a bad precedent A stately eucalyptus slated for the ,,::a; along El Camino Real and the will be set,allowing Caltrans or res- chain saw because its roots jut out into Easton neighborhood, the stately idents opposed to the trees an the residential Easton Drive was given ,r trees give Burlingame a unique feel- opportunity to remove them. There the name Tom to coincide with a mys- terious effort to save him.An open let- _1r,P �;�:. z,,��; ing among El Camino Real. have been no accidents or claims �`ti. Caltrans has tried more than once to against the city regarding that tree ter to the City Council appeared on t remove some of the trees alongEl or intersection,Grogan said. the tree late Monday night urging the r m � g n Camino, a state highway, only to Then there are someP eople who City Council to reconsider its decision to remove the eucalyptus.The letter, meet resistance from the city. live near the tree and understand the The trees have a limited life span dangers associated with it. written in first person and signed :: ,. "Tom thelarge a� and in another 20 to 30 years,many of "I always hate to see a tree come Tree,"is attached to a largege them will need to be removed. If the down, but if it's dangerous then I banner made of something other than city attempts to keep all trees for their understand," said Terry Boesch,who paper.The banner states: "Save Tom full life span, they will need to be has lived in the Easton neighborhood the Tree."The letter begs for the coun- replaced at approximately the same for eight years. cil to save its life. Both remained on DANA YATES/DAILY JOURNAL time,City Manager Jim Nantell said. The tree's roots have lifted the the tree for less than a day before Easton Drive resident Bill Van Horn takes a look at a sign recently posted Replacing approximately 80 trees asphalt enough to force cars around someone secretly snatched the sign on a eucalyptus facing its demise because its roots jut into the street. at the same time would drastically the hump and into the other side of the and letter late Tuesday afternoon. change the atmosphere of the neigh- road.It slows traffic and makes it hard "Our grove has had many battles Drive and Cabrillo Avenue. Recreation and Library commissions. borhood by eliminating the tree for small cars to maneuver, Boesch over the years,but I never thought it And Tom has people talking. The decision caused such backlash canopy that currently exists,Nantell said. would come to this. I have devel- "I think it has people asking When that Mayor Terry Nagel called for said. It wouldn't be the first tree to come oped corns on my feet,and gotten a is a tree more than a treeT This one additional public comment Jan. 16 on The city could spend more than down in Burlingame.The city recent- little heavy on the bottom,that is not has elevated itself to landmark status," whether the tree should be replaced. $100,000 to move the road around ly removed several diseased eucalyp- a reason to end my life,"Tom states said Councilman Russ Cohen. Opponents of decision argue the the tree, but would only be faced tus tree in front of the recreation in the letter posted on the tree. Before his election to the council, tree is not affecting the drainage sys- with more tree problems in the department on Burlingame Avenue. The letter provides no contact Cohen served on a subcommittee to tem,is not sick and should be protect- decades to come,Nantell said. There have been others throughout phone number, but includes an e- evaluate the Easton reforestation plan ed for its historical value.The heritage "What you want to do is have the city and on El Camino Real that mail for the tree — and the removal of the tree. Cohen tree once marked the driveway to a trees that have all different ages so have met the same fate. tom.thetree@yahoo.com. voted against the tree removal in large estate, said tree supporter Rich you can have this tree-lined street "I think it has to come down, I'm It's unclear who penned the note December because the full range of Grogan. for all time,"Nantell said. sorry"'said 45-year resident Bill Van for Tom,but the name first popped possibilities was not presented, he There's no indication from Nagel if said. Councilwoman Cath Ba lock she will make a motion to rescind the The city's reforestation plan uca-egu- Horn. up at a December council meeting Y Y dates what trees can replace the euca- Van Horn, however, got a good when Diane Condon-Wirgler per- also voted against the tree removal. Dec. 4 vote. It's clear, however, that lyptus trees when they must be laugh from the tree's sign. sonified the tree during a public The council voted 3-2 Dec. 4 to she is feeling,the heat from residents removed. It does not, however, "It just doesn't look like a Tom to comment period. While there is no remove the tree because its roots such as tree supporter Sue Fuller. declare what factors are used to deter- me,"he said while looking up at the one person who represents Tom,the obstruct about half of the street,caus- "It's the city's centennial year and mine whether a tree must be removed. massive tree. tree seems to be the public face for ing traffic and safety issues.The deci- how does the council want to be Until this point,trees were removed the 80 eucalyptus trees in the neigh- sion was based on input from the remembered?The mayor,is she going if diseased. The Easton tree is being The council meets 7 p.m.Jan.16 at borhood near its location on Easton city's Beautification, Parks and to be remembered as the centennial removed to ease traffic hazards, said City Hall,501 Primrose Road. }}}�'�r���qtt'' /�tl AttentionLegal Helping Clients Obtain Desired Goals WfN�1!•sar�r�ircte�neour�fi.OXO .for over 15 years. { oe enHnHevwE � � o* C11A CITY OF BURLINGAME COMMISSIONER ATTENDANCE REPORT* July — December 2006 Library Board of Trustees COMMISSION: MEETING DATES COMMISSIONER TOTAL July 18 August 1'S' Sept 26 Oct 17 Nov 28 No ABSENCES meeting Brock, Nancy Present Absent Present Present Present 1 Carlton, Bruce Present Present Absent Present Present 1 Griffith, Deborah Present Present Present Absent Present 1 McCormack, Katie Absent Present Absent Present Present 2 Toft, Pat Present Present Present Present Present 0 *Please indicate only absences. Escoffier, Al From: PLS Administrative Council - Open to PLS Council members only [PLSCOUNCIL@PLSSRV2.PLSINFO.ORG] on behalf of Crowe, Linda [crowe@PLSI N FO.ORG] Sent: Thursday, January 11, 2007 8:55 AM To: PLSCOUNCIL@PLSSRV2.PLSINFO.ORG Subject: FW: [CALIX:6184] News from the Capitol: Governor Releases Jan. 2007-08 Budget -----Original Message----- From: owner-calix@listproc.sjsu.edu [mailto:owner-calix@listproc.sjsu.edu] On Behalf Of Laura Fisher Sent: Thursday, January 11, 2007 8:29 AM To: Calix Subject: [CALIX:6184] News from the Capitol: Governor Releases Jan. 2007-08 Budget TO: CLA Members/Systems/ Network Contacts FROM: Mike Dillon, CLA Lobbyist; Christina Dillon, CLA Lobbyist RE: News From the Capitol Shortly after 1 p.m. today, Governor Arnold Schwarzenegger, aided by a set of crutches since his ski accident over the holidays, took to the stage at the Secretary of State's auditorium to present his January 2007-08 Budget. He joked with reporters briefly about the ski accident, noting that he has "pain, ongoing pain, 24 hours a day." But for the most part, the press conference took a serious tone as the Governor referred to his Budget as a "responsible Budget," and a "prudent and realistic Budget." The Governor's Budget proposes to eliminate the net operating deficit completely, however he suggests doing so through itifying controversial pending Indian gaming compacts (that failed during last year's end-of-session deliberations), — ecommends$324 million in cuts to the state's CalWORKS welfare-to-work program, repeal of the Teacher Tax Credit for a savings of$165 million, funding shifts in major transportation programs, etc. The Budget also notes there will be a "Budget reduction of$100 million to be allocated to all departments. The Department of Finance will work with Agency Secretaries and other cabinet members to achieve General Fund savings of$100 million in 2007-08." Assembly Speaker Fabian Nunez, in a press conference held shortly after 2:30 p.m., called the Governor's Budget "basically on the right track," but noted his strong opposition to some of the cuts, particularly in the areas of CaIWORKS. Noted the Speaker, "The last thing we want to do is balance this Budget on the back of poor children and single mothers." The State Library budget was held relatively harmless from reductions, as the overall State Library budget baseline remains essentially what it was last year. With regard to the Public Library Foundation and Transaction Based Reimbursement, despite our lobbying efforts of the Administration during the winter, we knew it would be difficult to see any increases in funding for these two programs in the January version of the Budget. The Transaction Based Reimbursement remains at approximately$19.5 million (no change) and the Public Library Foundation is funded in the amount of$21,308,000. Please note that the PLF is proposed for a small $52,000 reduction to fund a State Library project, which is explained by the Governor's Office in the Budget document, as follows: MAJOR PROGRAM CHANGES The Budget provides $52,000 General Fund to initiate the California State Library's Integrated Library System Replacement Project. The Budget shifts $52,000 from the Public Library roundation in order to fund the initial stage of the Integrated Library System Replacement Project. —(n February, the Legislative Analyst will release her"Perspectives and Initiatives" review of the Governor's Budget, and then in approximately mid March the Budget Subcommittees will begin the task of reviewing the Governor's Budget. Once the Subcommittee members are named, we will alert the field so that you may begin writing letters on behalf of increased funding for the Public Library Foundation. ---------------------------------------------------------------ca I ix-+ Views expressed on CALIX are the opinion of the sender and do not necessarily reflect the position of the California Library Association. How to get off CALIX: Subscribers are strongly encouraged to keep abreast of CLA and California library news via this mailing list. To sign off from the list, send email to listproc@listproc.sjsu.edu with the following request: SIGNOFF CALIX or UNSUBSCRIBE CALIX in the body of the message. Make sure your subject line is blank and nothing other than the command is in the body of the message. -----------------------------------------------------------c a I i x-- z BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF OCTOBER 2006 Patron Statistical Classes -New Adds 2egistered Borrowers Previous month's total #Added Total Registered Burlingame Adults 21,104 144 21,248 Burlingame Children 6,062 64 6,126 Hillsborough Adults 3,142 21 3,163 Hillsborough Children 1,754 9 1,763 Non-San Mateo Co. Borrowers 2,244 17 2,261 Totals 34,306 255 34,561 Circulation Activity Main Easton Branch Adult Print Materials 13,979 873 Children's Print Materials 9,062 2,150 Audio/Visual Materials 9,568 1,409 Circulation Totals This month total Main 43,419 This month previous year 47,525 8.6% Decrease This month total Branch 5,073 This month previous year 4,314 17.5% Increase This month Grand Total 48,592 This month previous year grand 51,839 6.4% Decrease Express Check Use Patrons Items %of Circulation Main 4,781 17,945 55% Easton 592 2,484 54% Reference Activity Inter Library Loans Questions Lent 2,953 Reference 2,656 Borrowed 2,265 Children's 1,117 TOTAL 5,218 Lower Level 2,126 Branch 384 TOTAL 6,283 Collections Main Titles Volumes Main Titles Added Branch Volumes Added Adult Non Fiction 357 222 13 Children's Non Fiction 77 52 16 YA Non Fiction 0 0 0 Adult Fiction 271 201 29 Children's Fiction 181 101 52 YA Fiction 8 4 2 DVD Fiction Adult 86 50 29 Children's DVD's Fiction 20 8 0 YA DVD Fiction 0 0 0 BKCD Adult 14 10 4 Children's BKCD 11 10 1 YA BKCD 6 2 2 CD Music Adult 0 0 0 ^.D Music Juv 22 21 0 otals 1,053 681 148 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF OCTOBER 2006 PAGE 2 Fines and Fees Main $7,323.62 Branch* 620.88 Total $7,944.50 Main and Easton Deposits $789.15 Trustee Special Fund 28.25 Total Branch and Main $817.40 Estimated User Traffic Main 32,348 Daily Average Main 1,078 Estimated User Traffic Easton 3,806 Daily Average Easton 152 Total User Traffic 36,154 Total Daily Average 1,230 Community Room Adult* TOTAL MEETINGS HELD 10 Attendance 207 Fall Book Sale 500 Total 707 Adult Library Programs Attendance Lectures, Film Series etc. 0 0 Book Groups 1 15 ;hildren's and Young Adult Programs Attendance Main Pre-school Story Time 14 540 Toddler Story Time 8 715 Total Story Time 22 Total Sto Time Attendance 1,255 Special Program Halloween Story Time 65 Class Visits (Elementary) 4 76 Preschool Outreach Visits 4 100 Total Class Visits 14 Total Class Visits Attendance 176 Easton Story Times &Special Programs Attendance Questions Easton Preschool 4 176 Reference 384 Toddler 4 245 Total Programs 8 Total Attendance 321 Class Visits Attendance Elementary 1 37 Preschool 1 30 Total Class Visits 2 67 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF OCTOBER 2006 PAGE 3 Easton Internet Usage User Sessions 506 Main Internet User Sessions Hour, Half Hour, & Express Childrens Remote Website Total 8,877 220 Not Available 9,097 October Outreach Statistics Total Outreach Patrons 28 Active 22 Semi Active 6 Deliveries 31 Pick Ups 2 Books 139 Magazines 9 DVD 4 Music CD 24 Audio Books 8 Paperbacks 12 Total Library Materials 196 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF NOVEMBER 2006 Patron Statistical Classes - New Adds 2egistered Borrowers Previous month's total #Added Total Registered Burlingame Adults 21,248 101 21,349 Burlingame Children 6,126 65 6,191 Hillsborough Adults 3,163 10 3,173 Hillsborough Children 1,763 8 1,771 Non-San Mateo Co. Borrowers 2,261 11 2,272 Totals 34,561 195 34,756 Circulation Activity Main Easton Branch Adult Print Materials 13,128 838 Children's Print Materials 8,816 2,075 Audio/Visual Materials 8,610 1,481 Circulation Totals This month total Main 41,120 This month previous year 45,654 9.9%decrease This month total Branch 4,699 This month previous year 4,790 1.8%decrease This month Grand Total 45,819 This month previous year grand 50,444 9.1 %decrease Express Check Use Patrons Items % of Circulation Main 4,453 17,727 56% Easton 535 2,464 56% Reference Activity Inter Library Loans Questions Lent 2,766 Reference 2,258 Borrowed 2,107 Children's 1,026 TOTAL 4,873 Lower Level 891 Branch 407 E-Mail 28 TOTAL 4,610- Collections ,610Collections Main Titles Volumes Main Titles Added Branch Volumes Added Adult Non Fiction 412 187 53 Children's Non Fiction 56 35 6 YA Non Fiction 0 0 0 Adult Fiction 288 169 51 Children's Fiction 162 69 38 YA Fiction 18 14 1 DVD Fiction Adult 64 36 18 Children's DVD's Fiction 131 61 38 YA DVD Fiction 0 0 0 BKCD Adult 0 0 0 Children's BKCD 15 15 0 YA BKCD 15 15 0 1�1) Music Adult 114 112 0 ,D Music Juv 24 19 0 Totals 1,299 732 205 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF NOVEMBER 2006 PAGE 2 Fines and Fees Main $6,895.18 Branch* $ 479.05 Total $7,374.23 Main and Easton Deposits Trustee Special Fund Photocopies/SAM (Main) $711.50 Photocopies/SAM (Branch) $ 50.95 Total Branch and Main $762.45 Estimated User Traffic Main 29,101 Daily Average Main 1,077 Estimated User Traffic 3,806 Daily Average Easton 166 Total User Traffic 32,907 Total Daily Average 1,243 Community Room Adult* TOTAL MEETINGS HELD 13 Attendance 310 Total 13 310 Adult Library Programs Attendance Lectures, Film Series etc. 0 Book Groups 1 15 Children's and Young Adult Programs Attendance Main Pre-school Story Time 12 458 Toddler Story Time 9 657 Total Story Time 21 Total Story Time Attendance 1,115 Class Visits (Elementary) 2 42 Preschool Outreach Visits 8 170 Total Class Visits 10 Total Class Visits Attendance 212 Easton Story Times &Special Programs Attendance Questions Easton Preschool 4 176 Reference 406 Toddler 4 245 Total Programs 8 Total Attendance 321 Class Visits Attendance Elementary Preschool 1 23 Total Class Visits 1 Total 23 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF NOVEMBER 2006 PAGE 3 Easton Internet Usage User Sessions 1 343 Main Internet User Sessions Hour, Half Hour, & Express Childrens Remote Website Total 6,124 211 Not Available 6,335 November Outreach Statistics Total Outreach Patrons 28 Active 22 Semi Active 6 Deliveries 37 Pick Ups 6 Books 142 Magazines 8 DVD 5 Music CD 24 Audio Books 9 Paperbacks 15 Total Library Materials 203 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF DECEMBER 2006 Patron Statistical Classes - New Adds Registered Borrowers Previous month's total #Added Total Registered Burlingame Adults 21,349 84 21,433 Burlingame Children 6,191 25 6,216 Hillsborough Adults 3,173 7 3,180 Hillsborough Children 1,771 3 1,774 Non-San Mateo Co. Borrowers 2,272 9 2,281 Totals 34,756 128 34,884 Circulation Activity Main Easton Branch Adult Print Materials 11,538 791 Children's Print Materials 6,201 1,211 Audio/Visual Materials 9,324 1,368 Circulation Totals This month total Main 36,322 This month previous year 39,404 7.8%decrease This month total Branch 3,692 This month previous year 3,422 7.8% increase This month Grand Total 40,014 This month previous year grand 42,826 6.5 % decrease Express Check Use Patrons Items %of Circulation Main 3,960 15,293 56% Easton 418 1,826 55% Reference Activity Inter Library Loans Questions Lent 2,658 Reference 2,071 Borrowed 1,883 Children's 869 TOTAL 4,541 Lower Level 1,857 Branch 308 TOTAL 5,105 Collections Main Titles Volumes Main Titles Added Branch Volumes Added Adult Non Fiction 258 132 15 Children's Non Fiction 160 69 69 YA Non Fiction 0 0 0 Adult Fiction 275 189 14 Children's Fiction 155 76 24 YA Fiction 1 0 0 DVD Fiction Adult 74 34 11 Children's DVD's Fiction 43 19 13 YA DVD Fiction 0 0 0 DVD Non-Fiction Adult 52 52 0 DVD Non-Fiction JUV 0 0 0 DVD Non-Fiction YA 0 0 0 BKCD Adult 0 0 0 Children's BKCD 6 6 0 .'A BKCD 0 0 0 CD Music Adult 9 8 0 CD Music Juv 28 24 0 Totals 1,061 609 146 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF DECEMBER 2006 �--PAGE 2 Fines and Fees Main $5,318.13 Branch* $ 586.05 Total $5,904.18 Main and Easton Deposits Trustee Special Fund Photocopies/SAM Main $799.15 Photocopies/SAM (Branch) 8.10 Total Branch and Main Estimated User Traffic Main 27,027 Daily Average Main 965 Estimated User Traffic 2,589 Daily Average Easton 108 Total User Traffic 29,616 Total Daily Average 1,073 Community Room Adult* TOTAL MEETINGS HELD Attendance 5 184 Total 5 184 Adult Library Programs Attendance Lectures, Film Series etc. 0 3ook Groups 1 15 Children's and Young Adult Programs Attendance Main Pre-school Story Time 9 274 Toddler Story Time 6 368 Total Story Time 15 Total Sto Time Attendance 642 Special Program Peninsula Girls Chorus Holiday Concert 95 Class Visits (Elementary) 0 0 Preschool Outreach Visits 2 68 Total Class Visits 2 Total Class Visits Attendance 68 Easton Story Times &Special Programs Attendance Questions Easton Preschool 2 68 Reference 308 Toddler 3 172 Total Programs 5 Total Attendance 240 Special Program Holiday Sing Along with Jim Stevens 65 All Programs 305 Class Visits 0 Attendance Elementary 0 Preschool 0 Total Class Visits 0 Total BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF DECEMBER 2006 PAGE 3 Easton Internet Usage User Sessions 1 402 Main Internet User Sessions Hour, Half Hour, & Express Childrens Remote Website Total 7,980 249 Not Available 8,229 December Outreach Statistics Total Outreach Patrons 28 Active 23 Semi Active 5 29 Deliveries 2 Pick Ups Books 109 Magazines 11 DVD 5 Music CD 24 Audio Books 7 Paperbacks 20 Total Library Materials 176 BURL MANE City Librarian's Report January 16, 2007 NEA Grant "The Big Read" Burlingame and the Peninsuia Library System are partnering on this recently awarded Federal grant. The $ 20,000 funding will support a reading project based on Harper Lee's "To Kill a Mockingbird:" There will be reading groups, lectures and over 40 events held throughout the libraries in PLS to highlight the reading of the book. I am on the fast track to get this grant going in time for the April 2007 launch. Burlingame will host the opening event April 3rd with a reception and readings from the drama department at San Mateo High School and Hillbarn Theatre. The culminating event will be the stage production of . "To Kill a Mockingbird" by the San Mateo High School drama Department the first weekend in May. We are partnering with the high schools, community colleges and other community organizations on this event. Advisory Board members include: Eleanor Curry; Tom Fitzpatrick; Lisa. Rosenthal; Ruth Nagler; Brad Friedman; Linda Crowe; Tia Creighton. One Book/One Community Al Escoffier is chairing the One Book program this-year. We have a commitment from Isabelle Allende for October 11, 2007. The book we have chosen is "Daughter'of Fortune," a-tale of Liza, a young Chilean woman who immigrates to California during the Gold Rush.era. We are planning a series of programs in September and October in preparation for the author's appearance. The book is on many summer enrichment reading lists. "Teaser" booklists will be distributed to coincide with the anniversary date of the Gold Rush in late January. Children's Services Children's story times began again with the New Year after a 2 week break. We are stronger than ever with 7 story times per week. January is Poetry Month for school age children. Children are encouraged to write a poem and bring it to the Children's Room. We will post the poem if they like, and they will receive a volume of children's poetry as an incentive. The program is sponsored by the Burlingame Library Foundation. City Budget Time Approaches Department heads have been asked to have departmental goals submitted by January 20th in preparation for budget work. While the 48o Primrose Road Burlingame•California 94010-4o83 1 Phone(650)558-7474Fax(650)342-6295•www.burlingame.org/library budget model appears to include a 3% increase in revenues, there is some conoern about the loss of the ballot Measure H; for public works flood control projects. If a new measure is not successful, it may be necessary to again reduce departmental budgets. Therefore budgets will be prepared.at three levels: 3% increase (or inflationaryincrease);' 10% reduction (should funds be needed for public works projects); and a plan for "Unfunded Items" (or items which were deleted from the general fund budgets during the past 4 years that might be added back should the funding become available. I will share these with you when they are prepared. Capital Improvement Projects will also be discussed in the coming weeks. Several projects I am championing for the library include: new floor covering for the back hall, where the carpet has delaminated. This should be done this fiscal year. We are also encouraging the city to select carpet tiles and plan to replace the 11 year old carpet at the main library. Another item I will be asking for will-be for some sort of air conditioning for the Easton Branch. This was left out of the project as a cost savings, but is a problem with the newly insulated building. The 4 fans don't seem to be doing the work-and we .are getting complaints in summer from patrons and staff alike. The City Council Goals Session annual meeting will be at the Recreation Center on Saturday, Uanuary 27, 9 AM Noon. The City Council Budget -� Study session will take place on Wednesday, February 28, 6 PM, Lane Community Room. Holiday Festivities Staff decorated our holiday tree November 28th. The lighting of the front " of the library with holiday lights was again a gift from the Library Foundation. Also a part of the festivities was the Peninsula Girl's Chorus performance on December 5th, which was attended by over 70 people. Our second holiday program was a Holiday Sing-A-Long at Easton on December 20th with a group of 50. Online Catalog Pilot Project The PLS Administrative Council has approved the OCLC pilot project to help improve our online access. The demonstration.to the Library Administrative Council was very impressive and we are looking forward to a 1St quarter database load of our records, and a 2nd quarter pilot project. We will get preferred pricing for participating in the pilot should we go ahead with-the product. We are one of only 7 libraries in the country participating in the project and we are the only consortium. This -� product.is designed to make our present online catalog more user- 2 friendly by making a single title search include all types of materials: book, CD, DVD, Large print, etc. It then links directly to our catalog for �. holdings information. Personnel News Jim Kaufman retired on December 29th after 30 years of service. He will be returning part time for maintenance work. He is currently out for recovery from surgery. Reference and Children's Librarian Amy Pelman has joined our staff and we are very pleased to have her. We are also adding on-call librarians to fill in on both the children's and reference desks for weekends. The last few librarians we have hired are recent retirees from other local public libraries, so training has been kept at a minimum. Dateline Mongolia A travel program on Mongolia will be featured on Thursday, January 18th, in the Lane Room. "Dateline Mongolia: An American Journalist in Nomads Land," a lecture, slide show and book signing by local Lonely Planet author Michael Kohn. "Burning Cold" Program On'Sunday, December 10th, we featured "A Night to Remember, the story of the greatest Coast Guard sea rescue." Burlingame's Unsinkable �.. Jeannie Gilmore was on hand to discuss her harrowing adventure. A video of the rescue mission was shown. Twenty books were sold utilizing our partnership with Books, Inc. Attendance was 80 people. Staff Recognition Event Staff very much enjoyed the annual Staff Recognition Event co-sponsored by the Library Trustees and the Library Foundation. We had about 120 guests. The skits and the songs were fun, and we honored 3 of our staff with Employee Achievement Awards. Easton Branch Tree There has been some discussion regarding the disposition of the Easton eucalyptus tree on the part of citizens and the City Council. The issue is scheduled to return to Council for a Staff Report and Discussion at the January 16th City Council meeting. City Centennial Work continues on the City's Centennial scheduled to begin in June 2007. The events planned are included in the latest edition of the Burlingame Recreation Department Bulletin distributed to all residents. 3 Upcoming Events: --� • Chamber Annual Luncheon, Hyatt, 11:30 AM, January 11th. • Foundation Author's Luncheon Fundraiser meeting, January 11th, 4:00 PM • Library Foundation Board, Thursday, January 11th, 5:00 PM • Martin Luther King, Jr., Holiday, January 15th, Closed • Library Board, Tuesday, January 16, 5:30 PM • Dateline Mongolia Program, Lane Room, January 18, 7:30 PM • Centennial Executive Committee, Friday, January 26, 3 PM, Recreation Center • City Goals Meeting, Saturday, January 27, 9 AM, Recreation Center • President's Day Holiday, Monday, February 19, Closed • Library Board Meeting, Tuesday, February 20, 5:30 PM • City Budget Study Session, Wednesday, February 28, 6 PM, Lane Room • Commissioner's Dinner, Friday, March 9, Broadway Grill Restaurant (Invitations to follow) Alfred H. Escoffier City Librarian January 9, 2007 4 BURL NOAME January 10, 2007 TO: Library Board of Trustees FROM: Al Escoffier' City Librarian RE: Budget Issues for fiscal 2007/2008 We are just beginning work on the budget for the new fiscal year and have been asked to create several iterations of the budget for City Council review. The parameters of the city revenues and fiscal priorities may change by the time we do the actual budget in mid-February, but you should be aware of the issues. 1) Unfunded Library Items. (Item IX. A.) Since we have reduced our budget over the past few years, there are a number of unfunded needs throughout the city departments. The City Manager and Department Head team.is seeking a logical means of re-funding things that have not been funded. Since our needs have changed over the past 4 years, the things that we might have funded 3 years ago, may now differ from what is now needed. We have been asked to develop a list of items that could be re-funded at the: u_p to $ 50,000 level; at the $ 50,000-100,000 level; and over the �. $ 100,000 level. The Library management team met and came up with a list of items and I have attached very rough costs to them. Although they are bulleted in the document, they are probably in an approximate order of priority. I would be interested in your feelings about these items and their priority. . 2) Library Department Objectives Status Report. (IX. B.)This report outlines the goals and objectives we have used during the 2006- 2007 fiscal year and the status of each. Some of the unfinished items will be included in next year's goals. This is for your information and will be included in the budget to go to Council in February. . 3) Library Goals for 2007-2008. (IX. C.)This draft was reviewed and discussed with the Library management team. With your approval will go forward with these goals during the budget process. This is for your review, discussion, and approval. 4) Potential Reductions to Library Budget at 10%. (IX. D.)Should the city revenues not remain on an upward path as they currently are, and/or should the proposed ballot measure for public works not pass by a super majority in June, it may be necessary to reduce the general fund budgets by 10%. Ten percent of the library's 48o Primrose Road•Burlingame•California 940io-4o83 1 Phone(650)558-7474-Fax(650)342-6295•www.burlingame.org/library current budget is: $ 355,000. The Library managers took a broad -� brush approach and came up with some reductions which might be discussed should this proposal come to pass. There are many details to discuss before any such reductions are made, but it is clear that this sort of reduction would result in layoffs of most hourly staff and perhaps some benefited staff. Your comments on the approach to these potential reductions would be welcome. 2 Unfunded Library Items January 10, 2007 Note: While items in the $ 50K and under category would cost more money initially, they would pay off by greater use of the resources the city owns. Items on the $ 50K or larger category would be designed to reduce the need for additional staffing in the future and move more toward a 21St century model for the public library. $ 50,000 and under • Provide an all-staff training day $ 5,000 • Open at 10 AM on Sundays $ 25,000 • Increase hours at Easton during morning hours $ 25,000 • Provide highly competitive page salaries $ 7,500 • Special Projects: Cataloging $ 10,000 • Increase Media Budget $ 20,000 Increase staff Training budget $ 5,000 $ 50,000- $ 100,000 • Have a space planner make recommendations on the best Use of the building with the many things that have changed In library service since 1994. $ 15,000 • Improve lighting in specific areas of building on main floor $ 5,000 • Switch Reference and Popular Materials Rooms $ 20,000 • Glass doors on Reference Room to ensure quiet study $ 25,000 • Better utilize upper level space $ 35,000 • Self Check in children's area $ 25,000 Over $ 100,000 • Reconfigure Children's desk bringing it back into the room $ 20,000 • Create individual study rooms $ 25,000 • Create a computer lab where the compact shelving now is. $ 50,000 • Open up Circulation Area, create one service desk $ 50,000 1 Library Department Objectives, 2006-2007 Status Report �-- January 10, 2007 1. Implement results of Library Catalog Usability study to provide greater functionality for library users. Status: Continuing project; have worked with original vendor, with 3rd party vendor Acquabrowser; have now signed up with a pilot program with OCLC to be implemented the first and second quarters of 2007. 2. Expand outsourcing of cataloging and processing. Status: Have expanded outsourcing of all DVD's and children's media. Program expanded to picture books. Most adult fiction already being outsourced. 3. Implement acquisitions module of automated system. Status: Work still in progress. 4. Implement serials module of automated system. Status: On hold at system level. 5. Partner with Peninsula Library System libraries on "One Book/One Community" program. Status: Very successful program featuring Khaled Hosseini's Kite Runner. Over 60 programs system wide. Over 1,600 people in attendance at San Mateo Performing Arts Center. Nearly 10,000 circulations of the book in PLS. 6. Participate in City Centennial committee. Status: Continuing. 7. Create new Library WebPages. Status: All library WebPages updated by library staff team along with city website, making the site beautiful, useful and very accessible to the public: www.burlingame.org/librarti. . 8. Create new Foundation web presence. Status: Foundation website implemented: www.burlingamelibraiyfoundation.orq. 9. Begin to restore adult programming. Status: Held 12-15 adult programs during the year featuring docent lectures, authors,films. 10. Restore collection purchases by 15% in media and print materials. Status:Additions to the budget raised the amount expended by 15916; we are still 20% below 3 years ago. 11. Apply for and received grant from the National Endowment for the Arts for the system project "Big Read: To Kill a Mockingbird" -� Status: Unanticipated project to be implemented April 2007. 12. Received donor funding for Novelist/Next Reads Database. Status: Donor funds for this specific project received, training, implementation, and promotion underway. Burlingame Public Library Goals for 2007-2008 Revised Draft January 9, 2007 1. Online Catalog Improvement. Improve usability of the online catalog by implementation of third party software. PLS/PLAN libraries are exploring a new product from the premiere international library database OCLC. 2. Explore Open Source Catalog. Explore Open source software for library use, perhaps in a pilot program, lessening our dependency on proprietary software. The lead in this effort is being taken by Kings County Public Library in the State of Washington. 3. Technology Bandwidth. Explore and seek recommendations from PLAN (Peninsula Library Automated Network) to increase bandwidth for patrons using databases and the Internet. Our bandwidth is currently too low and will definitely be inadequate in the coming year or two. 4. Professional Librarian Time. Increase professional librarian time at adult and children's service desks by adding hours to existing staff. S. Acquisitions Module. Complete implementation of acquisitions module so that users can see what is ordered in the online system. 6. Serials module. Implement serials module of III software for check in of serials. This was on the list last year and remains on the list this year as the acquisitions module must be fully implemented first. 7. One Book/One Community. Partner with PLS in the One Book/One Community: Isabelle Allende. (City Librarian to chair), October 2007 8. THE BIG READ. Partner with PLS in the NEA grant "THE BIG READ: To Kill a Mockingbird," April 2007. 9. City Centennial. Participate in the successful production of the Burlingame Centennial. 10. Collection Funding. Restore collection monies and reallocate to more media �— and online products to better meet user needs. 11. Increase Accessibility of Collection. Move main library non-fiction collections (Biography) to the lower level so that all non-fiction is shelved together; expand the area for fiction and mystery books on the Upper Level and create a more inviting reading area. 12. Increase Outsourcing. Outsourcing will be increased by including children's picture books. Most of the collection will be outsourced by the end of the fiscal year except for non-fiction. 13. Books on CD. Review and plan for a reclassification of the Books on CD to a simpler program using the alphabet. 14. Graphic Novel Collection. Create a new, online accessible graphic novel collection for younger readers. 15. Language Learning Center for Adults. Expand and complete the concept of the Adult Language Learning Center. 16. Create a Children's Language Learning Center. To feature materials in Spanish and Chinese. Items to be cataloged and circulating. 17. Library Strategic Plan. Lay the groundwork for a library strategic plan for at least the next 5 years. Begin with teamwork/strategic planning training by a professional trainer. 18. Continuing Education. Expand the continuing education budget and send staff to important programs such as the Public Library Association Conference, 2008. 19. Library Carpeting. Complete re-carpeting project in "back of house" area of library; plan for the re-carpeting of the entire building after 11 years of hard use. Proposed Reductions to Library Budget At a 10% Reduction or $ 355,000 January 9, 2007 Note: At a 10% reduction, the library would be severely impacted by losing hourly staff and collection funding. The loss would be approximately $ 355,000. Loss of hourly staff results in loss of service hours to the public. This would result in substantial layoffs of hourly and benefited employees. 1. Close Friday Evenings at 5 PM $ 50,000.00 2. Close Sundays all day $ 100,000.00 3. Close one full weekday, Fridays $ 100,000.00 4. Close Easton Branch Library $ 100,000.00 Goals/Proposed Budget Reductions to Library Budget Jan 07