HomeMy WebLinkAboutAgenda Packet - LB - 1980.06.17 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
AGENDA
JUNE 17th, 1980
TRUSTEES PRESENT:
TRUSTEES ABSENT:
BILLS :
Checks: $16 , 153. 15
Special Fund: $3,403 . 09
MINUTES OF THE 11EETING OF MAY 2.0th , 1980 :
LIBRARIAN' S REPORT:
CORRESnONDENCE :
None
UNFINISHED BUSINESS :
Budget Status Report
Foundation Repairs
NEW BUSINESS :
Computerized Circulation System
ADJOURN11ENT:
Next Board meeting scheduled for July 15th, 1980 at 4 : 30 pm.
KUKLINUAMt YUDLII, LIt5KHKY
BOARD OF TRUSTEES
MAY 20th, 1980
MINUTES
CALL TO ORDER: The meeting of May 20th, 1980 was called to order by Chairman Weatherbe at 4:30 pm.
ROLL CALL: Trustees Present: Chairman Weatherbe, Trustee Fricke, Trustee Nagle and Trustee Hechinger.
Trustee Absent: Trustee Parsons, excused due to illness.
BILLS: Checks in the amount of $13,551.30 were ordered paid on a motion made by Chairman Weatherbe,
seconded by Trustee Fricke and carried by those Trustees present. Special Fund bills
totaling $125.46 were paid on a motion introduced by Trustee Nagle and seconded by Trustee
Weatherbe. The motion was carried by those present.
MINUTES: The minutes of the meeting of April 23rd, 1980 were approved as written and ordered filed.
LIBRARIAN'S REPORT: The City Librarian reported on the status of the Library's budget requests and on her
meeting with the City Manager and the Finance Director. She also reported on the discussion
at the same meeting regarding re-negotiating the Hillsborough Contract. She has not yet
heard from Mr. Schwalm about his contacting Bob Davidson, but she will keep the Board
informed. Discussion followed on various aspects on the agreement with Hillsborough both
past and present.
Librarian Bergsing reported that the Smoke Detection System specifications had finally
been completed and were in the hands of Bill Flowerday of the Burlingame Fire Department
and the City's Engineering Department. They are to review the plans, make any changes,
and resolve any unanswered questions before sending the project out for bid. She is
hopeful that they system can be completed before the end of summer.
Mrs. Bergsing distributed flyers from the Children's Department about up coming programs
and reported that the Children's Librarian, Mrs. Leach had borrowed various puppets from
the County Library for a special puppet show in June. The Board members expressed pleasure
over the programs.
After a brief discussion on personnel changes, Chairman Weatherbe agreed to contact
Secretary, Trustee Parsons to draft a letter to Bill Van Niekerken congratulating him on
his full-time position and to wish him good luck.
CORRESPONDENCE: None
UNFINISHED BUSINESS: Trustee Alice Fricke gave a report on the DaVinci Reception and Programs and on the
recent booksale, on behalf of the Friends of the Library. She was disappointed that there
weren't more in attendance at the DaVinci Reception because it is such an interesting
exhibit. She expressed the hope that people will get in to see it before it moves on to
another location. The booksale, she reported, was an overshelming success. She said that
along will all of the work, there was a lot of ,fun that went on also. She expressed her
thanks to all who did their part.
Roof Repairs: The roof repairs have been completed, inspected, siqned-off and submitted
for payment. Librarian Bergsing said they did an outstanding job, and hopefully there
will be no more leaks.
Library Emergency Plan: Librarian Bergsing distributed the "Burlingame Public Library
Emergency Plan" to each Board member. She explained each page in detail and stated how
pleased she was with the job that Cecil Williams of the Office of Emergency Services in
Burlingame, had done. She reported that there are going to be two follow-up meetings, one
for the entire staff and one for Department Heads and Supervisors to make sure everyone
knows how to put the plan into action in the event of a real emergency.
NEW BUSINESS: Librarian Bergsing presented a number of items to the Board for approval, to be purchased
out the the Special Fund account for the Library. They included a Copy Machine for the
Branch; a Slipping Truck for the Circulation Department at the Main Library; Periodical
Cases; a Cassette Browser; a Microfiche Desk Stand; an Information Center Display Rack;
a Paperback Rack; a Paper Cutter; a Record Bin' Record Bin Dividers; and an Adding
Machine. After discussion on each item individually, the Board members approved these
purchases on a motion made by Trustee Hechinger, seconded by Trustee Nagle and passed
unanimously by those Board members present.
Alice Fricke acknowledged a letter from Hern Enterprises regarding the Friends
purchasing "Burlingame Bucks Inflation" coupon books. She and the Board aareed
that the Friends were not in a position to back a commercial endeavor such as this one.
Alice agreed to writed to Mr. Hern and thank him for thinking of them, but to tell him
that they are not interested at this time.
ADJOURNMENT: The meeting was adjourned at 6:00 pm with the next Board meeting scheduled for June 17th,
1980 at 4:30 pm.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jag
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
LIBRARIAN'S REPORT
JUNE 17th, 1980
STATUS OF THE LIBRARY BUDGET:
I will try to report on this at your meeting, and its likely that I
may have talked with all of you by phone before then . I am meeting with
Councilman Crosby on Thursday, June 12th to discuss the Library Budget ,
and at the moment there is a strong possibility that the City Council
will review the Library Budget at their regular meeting on Monday, June
16th. I ' ll let you know.
FOUNDATION REPAIRS :
There may be further developments on the foundation leaks by next
Tuesday. The current status is that we had the two foundation leaks sealed
at the back and side of the building. The one on the side of the building
appears to be fixed, but the one at the back of the building is still
leaking. The Contractor has been notified and he should be back to take a
look at it this week sometime. The leak in the Community Room still remains
a problem. We had two college boys from the Recreation Department dig a
trench by the wall and under the wheelchair ramp. However, they ran into
so many huge roots from the redwood tree that they couldn 't dig any further.
I am waiting for the City Engineer and the Park Director to decide what we
should do next .
SMOKE DETECTION SYSTEM:
We are finally making progress on the smoke detection system. The fire
protection engineer, Mr. Vining, met with Mr. Kirkup, and two men from the
Fire Department last week. The City ' s Engineering Department is now
preparing the specifications to go out for bid. Hopefully, they may be
ready to send them out by the week of June 16th.
DISASTER SEMINAR:
The end of May I attended a two-day seminar at Stanford University on
disaster planning and prevention. It was one of the best conferences I have
ever attended. They had the top experts in the Country as speakers, and they
covered everything from salvaging books that have been damaged by water, smok
and heat detection systems , environmental hazards such as humidity, light and
temperature, insect damage, foundation and roof leaks. As you can see, it
was as though the entire meeting had been planned to cover the problems of
the Burlingame Library,
APPOINTMENT OF COMMISSIONERS :
A note has been sent to the Council to remind them that June Weatherbe
and Bill Nagle 's terms are expiring on June 30th. The Council has also
been notified that Mr . Penn Foote ' s term on the System Advisory Board has
expired. He does not wish to be re-appointed, so the Council will need to
make a new appointment in the next month or two. The Advisory Board will
will not be meeting again until September.
P.L.S . SYSTEM NEWS :
At the last System Board of Directors meeting, the Advisory Board
requested that the eight member libraries of P.L.S . address the problem of
establishing some uniformity in loan periods, renewal policies and overdtie
�VriiLU yr T-KU6TEES ---
LIBRARIAN'S REPORT CONTINUED
JUNE 17th, 1980
Page 2 :
P.L.S . System News Continued :
fines. They pointed out that since each library currently follo
procedures, it is very confusing for the users and causes ws its own
relations. Since this is something that I have been trying to public
Board to consider for the past 10 y g het the
Years
vounteered
committee that was formed. I hope that ,
Ilcanlbrin yo to serve on the
recommendations before the end of the summer. g y°U some definite
COMPUTERIZED CIRCULATION SYSTEM:
The San Mateo County Library has tentatively received approval
in the
form of $200, 000. 00 from the Board of Supervisors to proceed with. a
computerized circulation system. They have hired a consultant to draw up
the specifications for the system, and they hope to go out to
in the fall . On Tuesday, June 10th, the County Library hosted badsession
me
between the consultant and the key County library staff and invited all
t
other P.L.S. libraries to attend if they were interested. Six of the eight
System libraries were represented. Only San Mateo and South San Franciscowere not there. It was an extremely interesting and informative morning.
It appears that Mr. Mathews, the consultant , will need some indication from
other P.L.S . libaries about whether or not they may be able to
the County in the new circulation system. His specifications willn with
g
allow for greater computer capability if the workload is have largeto
than the County and its branches. He thought he might be able to give
(meaning each of the P.L.S. libraries) some tentative cost figure by the
_ end of June. I ' d like to discuss this a little more with you at
. your meetin
CHILDREN'S DEPARTMENT: €
The theme this year for the Summer Reading Program is "dragons". Mrs .
Leach called the program '!Passport to Dragonland". The children will receivE
a passport , have their picture taken, receive a post card and button to
commemorate their imaginary trip to Dragonland. ('Trades one through five
in the Burlingame schools have been visited. P1
been distributed to the children . The Hillsborough sschooand lsohave alsos have
notified of the program. Many thanks been
.work and the Lions Club for go to Karen Bash who did the art
providing the money for the printing.
Pre-school story hour will be held during the summer. at , the Easton
Drive Branch. It will 'begin on June 24th and continue until August
every Tuesday morning from 10:00 - 10 : 30 am. 12th
PERSONNEL:
Marilyn Morrison- was a speaker for the Northern California S ecial
L.' brary Association 's program on May 12th . This special p
wide range of topics dealing with serials and program covered a
has
acquired outstanding knowledge of periodicals and lshe crecieveds . rilyn enthusiastic
response to her talk.
Al Escoffier presided at the Spring program of the California Library
Association Bay Area Chapter. The program was held on May 30th at San
Francisco Public Library, and included a video tape and
White House Conference on Inforraation Service, held last pFall ianel nsLVassion on th
The event was well-attended and marks a Washington .
Bay Area Chapter, good starting point for the new
1V1LLi1VlTH1VlL" YUMAU LIBRARY
BOARD OF TRUSTEES
LIBRARIAN'S REPORT CONTINUED
JUNE 17th, 1980
PAGE 3 :
PERSONNEL CONTINUED:
Wickliffe was one of the poets featured in a recent cover story in the
Weekend section of the San Mateo Times , last week. Warren 's work with
Peninsula Poets was discussed.
MAY 1980
BRANCH PATRON COUNT
The following days are the only days that the people counter was in
working condition . We are currently having a problem with it but
hope to get if cleared up in short order.
I
Thursday, May 1st :
Saturday, May 3rd: 71
Monday, May 5th : 55
Tuesday, May 6th : 104
146 '
Wednesday, May 7th :
116
SPECIAL :FUND
CHECKING ACCOUNT
Balance forward from May : 2 , 877. 8.5
May 22nd Deposit 250 . 55
May 29th Deposit 247. 70
June 5th Deposit 275 . 20
June 12th Deposit 238 . 90
June 17th Withdrawals (3 ,403 . 09)
Balance forward to July : 487.1-1
SPECIAL FUND
S AVI NC=S ACCOUNT
Balance forward from May : 8 103 . 61
No Activity
Balance forward to July : 8 , 103 . 61
hk• I bra
CIRCULATION MAIN BRANCH
Books:
Adult, Non-Fiction 12;624 484
Child, Non-Fiction 1,499 366
Adult, Fiction 8.552 1T085
Child, Fiction 2. 129 619
TOTAL: 24, 804 TOTAL: 2,554
Periodicals: 1,697 386
Pamphlets ( Inc] . Maps & Sm. Press: 605 1
TOTAL: 2, 302 TOTAL: 387
Moving Pictures: 97 -0-
Audiorecordings ( Inc] . Rec. & Cass. ) 937 -0-
Art Prints: 26 _0-
Equipment Loaned: _ 13 -0-
Slides: _0- -0-
TOTAL: 1.,003 TOTAL: -0-
TOTAL CIRCULATION: 28, 109 + 2,941
GRAND TOTAL CIRCULATION: 1979 Circulation 30,037 1980 Circulatio 3- 3. 37 % Inc.
Average Daily Circulation, Main, 1979 975 Main,' 1980 2.87 o Inc.
tAverage Daily Circulation , Branch, 1979 151 Branch, 1980 140 7.28 % Dec.
REFERENCE STATISTICS:
Total Reference Questions: 2,914 ILL Borrowed: 130 GRAND TOTAL OF -
ILL Lent: 156 REF. ACTIVITY 3,200
ILL Total : 286
REGISTRATIONS: AS OF 4-30-80 ADDITIONS WITHDRAWALS TOTAL REG. PLS PATRONS TO
Adults: 18, 586 242 242 18,586 DATE: 7,072
Children: 3, 121 35 26 3, 130 Increase of 109
Hillsborough: 3,235 _ 43 5 8,273
Otte Non-Res. Patrons 79 6 0 85
TOTAL: 25,021 326 273 25,074
ACCESSIONS AND WITHDRAWALS: Added Discarded Total to Date
AS OF: 4-30-80 VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Adult,Non-Fic. : 135,265 - 99.282 329 - 237 34 - li 135,560 - 99,508
Child, Non-Fic: 17,511 - 13,844 22 - 18 31 - 2 17,502 - 13,860
Y.A. , Non-Fic: 3,252 - 3,073 100 - 47 0 - 0 3,352 - 3120
Adult, Fiction: 48,556 - 40,835 202 - 108 28 - 5 48,730 - 40,938
Child, Fiction: 13, 196 - 92515_ 15 - 10 18 - 9 13, 193 - 9,516
Y.A. , Fiction: 2,663 - 2,275 94 - 26 0 - 0 _ 2,757 - 2,301
TOTAL: 220,443 - 168, 824 762 - 446 111 - 27 221,094 - 169,243
PAMPHLETS ADDED: 262 MAPS ADDED: 23
PAMPHLETS DISCARDED: 85 MAPS DISCARDED: 16
TOTAL: 17,662 TOTAL: 1,260
RECORDINGS: AS OF: 4-30-80 ADDED DISCARDED AS OF: 5-31-80
UNITS / TITLES UNITS / TITLES UNITS / TITLES UNITS / TITLES
Disc' s: 4,697 / , 4, 123 35 / 20 0 / 0 4, 732 / 4, 143
Cassettes: 549 / 452 0 / 0 0 / 0 549 / 452
TOTAL: 5,246 / 4, 575 35 / 20 0 / 0 5,281 / 4,595
DEPOSITED WITH THE CITY TREASURER: MAIN: 1,661.43
BRANCH: 87.10 TOTAL: 1. 749.03
1EO-T"NG ROOM FEES COLLECTED & DEPOSITED: $ 16.50 TOTAL: 1, 765.53
TOTAL MEETINGS HELD 23 PEOPLE IN ATTENDANCE 900
MONTHLY REPORT
14ONTII ltav 1 50
C Outreach Activities
I. Volunteer Coordinator
A. Hours worked 55
2, Volunteers
A. Number of volunteers 10
B. Hours contributed _
3. Shut--in Patrons--Individual Visits
A. Number of patrons 25
B. Number of visits made
C. Items circulated 234
4. Shut-in Patrons--Institutional Visits
No. of Materials
visits / Attendance / circulated
A. ',Jr. Bricard Baviriew 2 10
�t
B. 3avv4 el.T
Con. Home 2 hr. film 48 12
C. !Til 1.haF,ren 2 hr. film 42 0
D. Brig. Retriement Tnn 2 hr. film 45 0
E � •
E. Brl g. Retirement Inn 1 PLS
F. Brlg. Hacienda 1 hr. fila 10 0
C, Marian Convent 1 Volunteer. Delivery 19
5. Totals (3 & 4)
A. Shut-in patrons
B. Visits made
C. Items circulated
Coen is/ac tivi ties:
Twas a quiet Month for Outreach. Our two nein volunteers t,Irs. Emma Rosow
and ?!rs. Shirley Press have joined our program full force, Mrs. Jure
Schnacke did volunteer worl for us in proof-reading our BPL emergency
A
Drodeedure boo'tlet.
�31
CITY OF BURLINGAME EiUUGFT STATUS REPORT
12 tJGNTH Y7A1) YwT-1) OUR NO UNEXPENDED .
ACCIT. .. _. . _ UE:SCIRIPTION _...... .... .... ......._. ...... ._ _ APPf OPil, _ _ ESIT IVATG .. ACTUAL AG TU. AL... ._...YARI.ANCE: F�ALAIvCE E�
LIDRARY
750010 'LIBRARY SALARIES 2541219 - - �2 33 r 035 231 193 _._.._20 , 12 7 118112 �23r 026
750013 L18RARY PART•T IWE 155, 440 14-21483 137, 732 14 r 3f15 417`51 17 , 708
75.011.0 .LIBRARY.-OFFICE...EXP.ENS.E_ 6, J334 . ... 5.x621._. ?,.�05. 191 . __ ._-.. `�16
750120 LIBRARYWSPECIA DEP TL EXFl-ENE 5p213 4, 77:14 - 607 231 670
750121 LIBRARY-BOOKS & `MAPS 68p756 6.310:30 59x090 .101559 31940 9r666
75012a, LIBRARY. " 'EHLgQIC ih 3._ _ . 216 '71535 7rs°OE3 . 11 327 1 f-008
_ _.
750123 LIBRARY - BINDING 7x850 '7r 194 11440 0 51754 - 6r410
750124 LIBRARY -CATALOGING I I r 5 3 2 101571 6 r 6 7 8 11036 3x893 4x854
:.. ._ 7501.25... .l. It3RARY-RECOH05 -C_ASS!~TTE;��. 318.2'7 ..__._.._ ....�� c:50y_ ......_ 31.742 ..- 29r1"' ---..... L'33'- - 65 _
750130 LTORARY-SMALL TOOLS &'.. EQUI'P 225 209 -29 7 180 196
750160 LIORARY -. COMP{UNICATIONS 2 444 42 ,1241 117 18 .224 496 696
750170:._L-IbFtAR`( - ;UTILITI.Eb ._.....
x422 .. 9f950 _.. 197tu72 - 61872 --
750190 LI8RARY-MAINT Eil,1)G GRpUN_pg_. .. ..:. _ 151787 1+5x302 41694 .892 b48 11133
750200 LIBRARY-EOUIPNENT :PAINTENANCE 866 792 393 0 399 47.3
750201 LIBRARY-EQUIP MAINT-A . V . 350 .3192.35 0 84 11a
750 '02 Lzt3RARY-'E`QUIP F�A�rd?�SEC4SYST1:�1 _-33S +30� . a333 _ ... _.� 2t7w__. ...._ . _ - _
0 .
750210 LIBRARY-PROF .& SPECIAL SERVICE 2, 400 ;21'200 '2,400 0 200 0
7502110 LIBRARY-,DUES _ :..5Uk1:$CFiI:F'Y_I.DNS.. ._::_ .. .:. 223 .209 238 0 w29 "_._ : _ L5" ..
750250 LIBRARY - TRAVEL 300 275 305 20 30- 5+
750251 LIES-ACUNFF MTGS-LIBRARIAN 150 1113 147 U 4• 3
750254 L,18-CONF & ,fdTG:i-STA.f'F. . _.._.._ 2U0 187190 U 3- 10
750260 LIBRARY-TRAINING. & SAFETY 200 187 _. " . 138 _ ... 0 ------ -
_ -..-�� _.. ..._ f,2
750290 LIBRARY - OTHER CHARGES75 bb 18729 190
0 S7 lib
TOTAL .LIBRARY 551r502 .505,.615 4771519 48x024 28, 096 741043
�. ...: _...__ .. .. - - - l