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HomeMy WebLinkAboutMin - LB - 1980.07.15 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES JULY 15th, 1980 CALL TO ORDER: The meeting of July 15th, 1980 was called to order by Chairman Weatherbe at 4:30pm. ROLL CALL: Trustees Present: Chairman Weatherbe, Trustee Hechinger, Trustee Parsons, Trustee Nagle and Trustee Fricke. Trustees Absent: None Also Present: Mrs. Joy Molder, Assistant City Librarian BILLS: Checks in the amount of $10,201 .36 were paid on a motion made by Trustee Parsons, seconded by Trustee Fricke and carried. The special fund checks in the amount of $1,117.02 were approved and ordered paid on a motion made by Trustee Parsons, seconded by Chairman Weatherbe and carried. Mrs. Bergsing pointed out the Budget Expenditure report for the end of the 1979-1980 fiscal year. It shows $7,047.00 left in the 1979-1980 operating budget (exclusive of salaries) . The Board discussed the City Librarian's memo to the City Manager and the City Council requesting an additional $2,500.00 to be added to the book budget for the fiscal year 1980-1981. All agreed that it was needed and one Board member expressed concern that it still might not be enough. Mr. Escoffier introduced Mr. Tim Talbot, supervisor of the P.L.S. Film Center of San Mateo County, who brought video tape equipment and presented a tape of the November, 1979 White House Conference on Libraries and Information Services. The video tape showed the members a synopsis of what happened at the Conference and the reasoning behind it. It was informative as well as interesting and Mr. Talbot did an excellent job in explaining the video equipment to the Board members after the tape was over. Mr. Escoffier showed the Board the new'Directory of Human Services" compiled by the staff of the Peninsula Library System Community Information Project. The Directory describes the social services and human services that are available to all residents of the County. The Directory was partially funded by a grant from the San Mateo Foundation, and should be an extremely useful resource for the public. MINUTES OF THE MEETING OF JUNE 17th, 1980: The minutes of the meeting of June 17th, 1980 were approved as written and ordered filed. LIBRARIAN'S REPORT: 1980-1981 Budget: Mrs. Bergsing reviewed the status of the budget hearings and reported that the remaining items of the Library's budget will probably be taken up by the Council at a study session sometime in August. Foundation Repairs: A young man from the Public Works Deparmtent completed digging under the wheelchair ramp to the depth of the leak in the Community Room. He ran into mud and some water came to the surgace. Mrs. Bergsing is now consulting with Mr. Kirkup, Larry Nelson and other members of the Public Works Department to try and determine what we should do next. Smoke Detection System: Mrs. Bergsing reported that the bids for the smoke detection system had come in earlier in the day and that Mr. Kirkup had called to report that the lowest bid was from Western Audio Video for $14,200.00. The Council will be asked to award the contract at their next regular meeting, with an extra work order for additional detectors not to exceed $3,000.00. G.R.C. Study on Automated Circulation: Librarian Bergsing stated that PLS had received a copy of a "rough-draft" report on the feasibility of automating circulation activities in public libraries in San Mateo County. They have written to Mr. Keyston, President of- G.R.C. fG.R.C. (Governmental Research Council) informing him that the libraries have not yet had an opportunity to give any input and that there were questions regarding the contents and some of the conclusions. She said that the PLS Board of Directors is concerned about the final report and have asked Mr. Keyston to wait until the consultant returns from vacation in order to make sufficient corrections and comments. Mrs. Bergsing will keep the Board members up-to-date regarding this subject. P.L.S. System News: Mrs. Bergsing explained to the Board that the System has received approval for 3 grants for the fiscal year 1980-1981. The amounts were as follows: $5,100.00 for Bibcen (Bidbliographic Center -Centralized Inter-Library Loan); $47,800.00 to complete the conversion of the Union File to machine readable format and the most exciting news was the $10,375.00 (the full amount requested) to support the Community Awareness Project. This will give PLS the money they need to advertise library services. Ideas under consideration include a slide/tape show, pulbic service announcements on radio and TV lobby displays, billboards on bus`, and a reception to celebrate the 10th anniversary of PLS. All the funds for the projects are from the Federal Government as allocated by the State Library. Discussion followed. Automated Circulation: Mrs. Bergsing reported that she had been spending considerable amount of time researching automated circulation systems. She would like to devote an entire meeting sometime this fall to advising the Board members of the possibilities and the alternatives. The Mayor has suggested that a joint meeting of the Council and the Board might be arranged to discuss the systems. Everyone agreed thatthis would be an excellent idea. Burlingame Historical Society: The Burlingame Historical Society contacted Mrs. Bergsing and requested that they be allowed to store some of their things at the Library. Mrs. Bergsing said it consisted of letters, real estate books, photographs, etc. She further explained that they have their own locked cabinets to store their items which could be housed in the Friends sorting room. There was discussion and Chairman Weatherbe expressed concern about placing the cainets in that location because it was already so crowded. After further discussion it was agreed that Trustees Nagle and Hechinger would form a Committee to meet with Librarian Bergsing and/or representatives of the Historical Society to see if any satisfactory arrangement could be worked out. They will report at the next meeting. CORRESPONDENCE: Chairman Weatherbe acknowledged a thank you note from Trustee Parsons. Everyone expressed pleasure at seeing Barbara at the meeting again. UNFINISHED BUSINESS: Unfinished Business was discussed in conjunction with the Librarian's Report. NEW BUSINESS: Report on Seminar for Board members: June Weatherbe: Chairman Weatherbe gave a report on the seminar she had just attended on "How to be a More Effective Commissioner". Her comments were interesting but she felt that the seminar was directed more towards planning commissioners rather than libary commissioners. However, she said it was well presented and informative. She shared a book she had received at the seminar with the other Board members. Mrs. Bergsing mentioned that the American Library Association will be holding their annual convention next year in San Francisco, and the Trustee section always has a number of programs directed towards Trustees. It will be held the end of June or the first part of July 1981. Report on American Library Association Conference: Joy Molder: Mrs. Molder reported that she had just attended the American Library Association Conference in New York. She said that it was extremely interesting and part of her attendance consisted of a program for the Library Administration Management Association for which she was a speaker. Her topic was "Interpersonal Relationships for Middle Managers". The remainder of the New Business was discussed in conjuction with the Librarian's Report with the exception of the Election of Officers which was table until next months meeting. ADJOURNMENT: The meeting was adjourned at 6:25pm with the next meeting scheduled for August 19th, 1980 at 4:30 pm. Respectfully submitted. Patricia M. Bergsing Clerk of the Board PMB/jag I i