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HomeMy WebLinkAboutMin - LB - 1980.09.16 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES SEPTEMBER 16th, 1980 CALL TO ORDER: The meeting of September 16th, 1980 was called to order by Chairman Nagle at 4:30pm. ROLL CALL: Trustees Present: Chairman Nagle, Trustee Fricke, Trustee Weatherbe Trustees Absent: Trustee Hechinger, excused for vacation; Trustee Parsons excused for illness. Also Present: Mrs. Kristine Cannon, Representing A.A.U.W. Mrs. Joy Molder, Assistant City Librarian BILLS: Checks in the amount of $9,503.48 were ordered paid on a motion made by Chairman Nagle, seconded by Trustee Fricke and carried. Special Fund checks in the amount of $1,093.30 were paid on a motion made by Trustee Fricke, seconded by Trustee Weatherbe and carried. MINUTES OF THE MEETING OF AUGUST 19th, 1980: Minutes were approved as written and ordered filed. LIBRARIAN'S REPORT: Librarian Bergsing reported to the Board that she and Chairman Nagle had attended the City Council's Study Session on August 20th and that an additional $4,000.00 was allowed for the book budget, but no additional hours had been approved for the Easton Drive Branch. Chairman Nagle gave a report of the meeting. Discussion followed. Mrs. Bergsing reported that the Burlingame City Council approved the Hillsborough Contract at their meeting the night before. There was discussion of the financial provisions in the contract, and on possible increased funds from the State if the Governor signs SB 958. The City has still not received all of the necessary insurance information for the smoke detection work to begin, but it shouldn't be long now. The joint meeting with City Council and the Library Board members has a firm date of November 15th. Librarian Bergsing said they would probably be meeting at Summerfields in Burlingame's Ramada Inn, but she would definitely let them know in plenty of time. Regarding the foundation repairs, Chairman Nagle questioned whether or not the City Engineering Department was definitely going to install a sump pump to control the leakage near the Community Room. Mrs. Bergsing assured him that they were working on the project and that it would be installed as soon as possible; hopefully before the rains start. Chairman Nagle inquired about the art prints and expressed thanks to the Friends for the purchase of the art prints for the Library. CORRESPONDENCE: Chairman Nalge read a letter to Mr. Escoffier from Chris Faltis, instructor at the Catholic Social Service of San Mateo County, thanking him and the Reference Department staff for a thorough introduction to the services of the Burlingame Library. UNFINISHED BUSINESS: Agreement with Burlingame's Historical Society: Librarian Bergsing reported that she had given a copy of the License Agreement to Martha Rosman of the Historical Society, but that the entire matter should be tabled for the moment. Ms. Rosman had informed her that the San Mateo Foundation had turned down the Society's request for funds to purchase the cabinets and hire a librarian or archivist to catalog their materials. The San Mateo Foundation in refusing the funds suggested that the collection should be housed at the San Mateo County Museum. Therefore, the Board of the Historical Society will have to meet and decide what to do next. Mrs. Bergsing suggested that the Library Board not take any action until dontact again by the Society. The Board members agreed. Distribution of Additional Materials on Automated Circulation: Librarian Bergsing distributed some additional informatin on automated circulation, as well as the P.L.S. Newsletter, and The Clarion, the C.L.A. newsletter on library funding. She explained that she was working on a comprehensive report for them on the subject of automated circulation which she hoped to have ready by the October Board meeting. She further explained that Bro-dart had notified the Library that there would be a 20% re-stocking charge in addition to freight and handling charges. She said their catalog states clearly that there is a $5.00 re-stocking charge. After consulting with Jerry Coleman, Mrs. Bergsing notified Bro-Dart that Burlingame Library would pay the $5.00, plus the freight charges and nothing more. So far, the Lbirary has received no reply. NEW BUSINESS: Mrs. Bergsing told the Board members that SB958 had passed both hoses of the legislature and was now on the Governor's desk for a signature. SB958 provides state funding for base level support of public libraries in California. The impact on Burlingame would be $1.10 per capita. There was discussion about whether or not Burlingame would receive funds for serving Hillsborough residents. Mrs. Bergsing replied that issue would have to be resolved. She said that the Hillsborough City Manager was aware of the legislation and had already raised the question. The Governor has until September 30th to sign or veto the bill. There was discussion about who would have control of the approximately $25,000.00 that would be distributed to Burlingame; how the money could or should be spent; and what were the strings attached from the State. Mrs. Bergsing stated that Gary Strong had been appointed to the position of State Librarian. He was Assistant State Librarian for the State of Washington. In general, the library communigty in the State seems pleased with his appointment. Discussion followed. Mrs. Cannon stated how pleased she was to receive the Library's Annual Report in the recreation brochure. She thought it was an excellent idea, very w6ll presented. She also wanted to know how the Library handled gifts for the Library, namely money gifts. Mrs. Bergsing explained to her that the money goes into the special fund account and books are bought and paid for out of the fund. Mrs. Cannon said that she felt comfortable with that and as soon as the City issues her a check for her refund on her taxes, she is going to present it to the Library as a gift. Chairman Nagle requested that the minutes show that there was a 28.79% increase in the July 1980 Branch circulation figures and that there was a 11.20% increase in the August 1980 circulation figures, compared to last years statistics. A new meeting time for the Board meetings was tabled until everyone is present next month. ADJOURNMENT: The meeting was adjourned at 5:30pm with the next meeting scheduled for October 21st, 1980 at 4:30pm. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/jag