HomeMy WebLinkAboutAgenda Packet - LB - 1980.11.18 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES —�
AGENDA
NOVEMBER 18th, 1980
ROLL CALL:
Trustees Present :
Trustees Absent :
Also Present :
BILLS:
Checks : $11 ,093 . 15
Special Fund: $660 , 71
MINUTES OF THE MEETING OF OCTOBER 21st , 1980 :
LIBRARIAN' S REPORT:
CORRESPONDENCE :
Letter from Lynn Franco
UNFINISHED BUSINESS: - -
Discussion of Joint Board and Council Meeting
Report on Trustees Visit to Palo Alto Public Library
NEW BUSINESS :
Report by Trustee Fricke on P.L.S . Advisory Board Meeting
ADJOURNMENT:
Next Board meeting scheduled for Decm0ber 16th , 1980 at 7 : 30 pm.
PMB/jag
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
OCTOBER 21st, 1980
CALL TO ORDER: The meeting of October 21st, 1980 was called to order by Chairman Nagle at 4:30pm.
ROLL CALL: Trustees Present: Chairman Nagle, Trustee Parsons, Trustee Hechinger, Trustee Fricke
and Trustee Weatherbe.
Trustees Absent: None
Also Present: Mrs. Joy Molder, Assistant City Librarian
BILLS: Checks in the amount of $17,260.43 were ordered paid on a motion made by Trustee
Parsons, seconded by Trustee Weatherbe and carried. Special Fund checks in the
amount of $1,201.31 were paid on a motion made by Trustee Fricke, seconded by
Trustee Hechinger and carried.
MINUTES OF THE MEETING OF SEPTEMBER 16th, 1980: Minutes of the meeting of September 16th, 1980 were
approved as written and ordered filed.
LIBRARIAN'S REPORT: Librarian Bergsing asked if the Board members had any questions regarding the
Librarian's Report, and they did not. Chairman Nagle however, commented about the
"Outreach Report" stating that Mrs. Stamnes was requesting some new "large print
books" for the program. Mrs. Bergsing explained that the Lions Club has provided
for these books in the past and she is in the process of preparing a proposal for
the Lions Club to purchase some additional titles through a "standing order"
arrangement. If the Lions Club chooses not to continue purchasing the large print
books, she will submit a request to the Friends or the Library Board. Chairman
Nalge noted that Mrs. Stamnes was doing an excellent job supervising the service to
Shut-Ins and he congratulated all the volunteers connected with the program. Special
note was made of the fact that June Weatherbe, a Board members, also serves as a
volunteer.
CORRESPONDENCE: Chairman Nagle read a letter from Mrs. Geer, commending Pat Harding on her performance
"over and above the call of duty" at the Easton Drive Branch Library. Mrs. Geer
found Pat to be extremely helpful when Mrs. Geer's daughter needed information.
Congratulations went out to Pat from all of the Board members. The Board requested
that a copy of the letter, and Mrs. Bergsing's reply, be forwarded to the City Council.
UNFINISHED BUSINESS: Feasibility of an Automated Circulation System: There was a lengthy discussion
regarding the report on circulation that the City Librarian had distributed to the
Board members the previous week.
Chairman Nagle raised the following questions:
"Since the 'state of the art' of computers is changing so rapidly, will the
equipment be obsolete in a few years?" "If so, will we be able to upgrade the
system?"
He also questioned Burlingame's depending on the County. He further asked about
afeguards against the computer "going down", and the possibility of losing the
files stored in the memory. He felt, if possible, we should have some memory
capability in Burlingame.
Mrs. Bergsing replied that the "request to the vendors" would include some possibilities
for upgrading the equipment, but she would check further for more information. She
also agreed to check about back-up for the data files, and the memory capabilities
available to Burlingame. She agreed that entering into a cooperative automated
system with the County and other P.L.S. libraries was a 'big step', and would
represent a change in policy for Burlingame. However, she felt automation in a
shared system was the best and least expensive way to maintain current library services
in the face of the increasing volume of business and the increasing cost of personnel.
In answer to a question from Trustee Weatherbe about the option of Burlingame installing
its own automated circulation system, Mrs. Bergsing replied that she thought it would
double the cost.
After more discussion, the Board set the date of October 29th at 9:OOam to go to
the Palo Alto Public Library to look at their automated circulation system.
There was also discussion about the Joint Board and Council meeting on November 15th;
who would attend, what the agenda would be, the role of the consultant, the time
and place, etc. Chairman Nagle suggested that he and Mrs. Bergsing get together
sometime shortly before the 15th and go over all the details.
Uniform Circulation Policies: The Board discussed the recommendations for changes
in Burlingame's current borrowing rules to help establish some uniformity among
P.L.S. libraries. On a motion made by Trustee Weatherbe, seconded by Trustee Parsons,
the Board voted unanimously to approve the following changes:
1. Change from a two-week loan period to a three-week loan period for
children's materials, older adult fiction and non-fiction, and new
adult non-fiction.
2. Change to a three-week loan period for records and cassettes, pamphlets,
documents and maps.
3. Reduce the fines on records and cassettes from 15� per day to lOfi per day.
4. Establish a maximum fine on Children's materials at $1.50 instead of
$2.00.
NEW BUSINESS: Status of Mrs. Roger Duncan's Property - 404 Primrose Road: There was brief discussion
about Mrs. Duncan's Will and the status of the property at 404 Primrose Road. Mrs.
Bergsing stated that she knew nothing about the entire matter beyond what the Will
stated. Mr. Ngale explained a little about the legal background and technicalities
reqgarding charitable trusts, and agreed to contact the law firm handling the estate
ori behalf of the Board.
Attendance at C.L.A. Conference in Pasadena: All the Board members had received
information about the annual California Library Association Conference in Pasadena
on December 6th through the 10th. Trustee Alice Fricke stated that she plans to
attend. The other Trustees expressed pleasure that Alice could represent them,
since their committments would not make it possible for them to go. They requested
that Alice give them a full report upon her return. After discussion, Trustee
Hechinger moved that Trustee Fricke's "reasonable expenses" be paid for out of the
Special Fund, since the City was no longer able to provide for Trustees' Conference
expenses. The motion was seconded by Trustee Weatherbe and passed unanimously.
New Meeting Time: After discussion, there was a motion made by Trustee Weatherbe,
seconded by Trustee Fricke to change the meeting time to 7:30pm, on the third
Tuesday of each month, to allow for the public to attend. The Board agreed to try
this new time through December, and if there isn't any signigicant attendance they
would consider reverting back to the old time. Mrs. Molder will issue a press
release to the newspapers to inform the public of the change.
Booksale: Trustee Fricke reported that the booksale was fun and most successful. She
said that they netted a little over $3,500.00 She will give an exact figure as soon
as all of the money has been counted. She further reported that there was a potluck
dinner that followed the sale with an attendance of approximately 20 people. She
announced that Woody Knudsen and her husband will chair the next booksale in May of 1981.
Branch Circulation: Chairman Nagle requested that the minutes reflect that there was
once again, an increase in the circulation figures at the Easton Library.
ADJOURNMENT: The meeting of October 21st, 1980 was adjourned at 6:10pm, with the next meeting
scheduled for November 18th, 1980 at 7:30pm in the California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jag
BURLINGAME PUBLIC LIBRARY
LIBRARIAN' S REPORT
NOVEMBER 18th, 1980
Joint Meeting with City Council
This meeting is still scheduled for November 15th, at 9 :00am, at
the Burlingame Hyatt House Hotel in the Executive Club. I am attaching
the cover memo that was sent to the City Council along with their copies
of the Circulation Study. This will tell. you who will be attending the
meeting in addition to the Board and Council .
Automated Circulation
During the past month, Burlingame has continued to participate in
planning discussions with seven of the eight libraries in P.L.S . regarding
the Request for Proposals for a shared automated circulation system. We
have made considerable progress in agreeing on the specifications , but ,
we still have quite a few elements to decide upon before the request can be
sent to vendors. I hope we will know more after the November 15th meeting,
about whether or not Burlingame will continue to be a part of this planning
process .
G .R.C . Study
On November 10th , we received a copy of the G .R.C . Study on the
"Feasibility of Automating Circulation Systemwide for P .L.S . " . This
study is a detailed analysis of current and automated circulation systems
and costs , and it recommends a shared automated circulation system for
P .L. S . I have a copy of this report if any of you wish to read it.
Trustees Visit to Palo Alto Public Library
On October 29th, Trustees Fricke, Parsons and Weatherbe , Assistant
City Librarian Molder, and I , visited the Palo Alto Public Library to view
their automated circulation system in operation. Mary Jo Levy, the
Librarian in charge of the Main Branch of the Library, gave us an excellent
introduction and demonstration of:-the system. If the tour is not discussed
at the November 15th meeting, maybe the three Trustees who were able to go
to Palo Alto can share their reactions with Trustees Nagle and Hechinger.
R. L. I .N:
The City Council agreed to accept the $6 ,000 . 00 grant offered by the
California Library Services Board to automate the Burlingame 's cataloging
on R. L.I .N. Since this was already in our plans , the State grant simply
expedites the process . We hope to begin cataloging online shortly after
the first of the year, or as soon as the new CRT terminal is available.
Smoke Detection System
Work continues on the smoke detection system. The Contractor
(Western Audio) is doing an excellent job in keeping us informed about where
they will be working next , and in keeping the noise to a minimum. It will
probably be another few weeks before the interior work is finished.
�— Community Room Foundation Leaks
The City Engineer keeps assuring me that work will begin soon on
installing the sump pump outside the Community Room. He has received a
price quote from Western Audio to install the conduit and hopefully, they
will be able to do so in the near future. I continue to worry about the
exposed foundation and the possibility of heavy _rains .
LIBRARIAN ' S REPORT CONTINUED, PAGE 2 11/18/80
Collections/Development
The most recent addition to our index collection is the computer
produced Magazine Index. A product of Information Access of Menlo Park,
the Magazine Index provides the user with a five year cumulation of
periodical subject access . Magazine Index provides push-button access
to the microformed indexes . The microform is completely self-contained
in an easy to use case. The response has been very enthusiastic from
the public. This very worthwhile purchase was a gift from the Friends
of the Library. \
Joan Leach, Barbara Rowe , Al Escoffier and Joy Molder attended the
annual Baker and Taylor Showcase in San Francisco on October 23rd and 24th.
Publisher' s representatives presented brief talks about new fall titles
that they feel are their most popular selections . The two days covered
children and young adult books , and adult fiction and__non.-fir tion.
Special Programs
Mr. Gary Tanner, Weatherization Specialist for P.G. & E . , presented
an Energy Saving Seminar on Wednesday, November 12th from 7 to Spm in
the Community Room. This was the second of three special seminars planned
by Barbara Rowe of the Library staff. The last program will deal with
increasing home security and will be offered in the Spring.
A special Christmas celebration is being planned for the week of
December 1st through the 6th. People of all ages from the Community
will be invited to help decorate the Library Christmas tree with
manufactured or home-made ornaments . A special program to follow the
�- tree lighting is currently being planned.
Outreach/Volunteers
Pamela Stamnes attended an Outreach Committee meeting on Thursday,
October 30th at San Mateo Public Library. A project of that Committee
is to update the P.L. S . Union List of Large-Type books . Pamela has
gathered all the data for Burlingame Public Library and an outreach
volunteer has offered to type the Union List .
Mr. Charles Bona, a volunteer since 1976 , recently retired as a
member of our volunteer staff. We are most grateful for his dedication
and service over the past few years . He was in charge of the• needed, but
repetitious task of cleaning our record discs . We thank him most heartily.
Staff Development
Joy Molder will continue to chair the PLS Staff Development
Committee until July 1981. The last 'of three projects was recently
completed; a P.L. S . Staff Directory has been printed and distributed
to all P. L. S . libraries . Two workshops were presented during 1980 and
will be repeated in 1981. A new workshop on A.A.C .R. II for public
service staff will be presented in 1981 . Pat Thomas ' serves on the
sub-committee which is developing this workshop.
Computerized Community Information Project (C .C .I .P. ) staff used
the Easton Branch Library to train P .L.S . staff on the use .of the
�" Community Information File .
LIBRARIAN' S REPORT. CONTINUED, PAGE 3 11/13/80
Carol Yamamoto , the project coordinator, brought a portable terminal to
the Branch for training. The facility served as an excellent location
for this training session. Al Escoffier and Warren Wickliffe attended
from Burlingame Public Library.
Children' s Department
The following schools came to the Library on their regular monthly \_
visits : The Little Lamb Nursery School, the Presbyterian Nursery School ,
and the first and second grades from McKinley School.
Nancy Lawson, director of A Child's Way Nursery School , brought
her teachers to the Library to have an informal talk on how to choose
picture books and how to conduct effective reading sessions . The group
looked at picture books and discussed their value in a story hour
situation.
The week of November 17th through 22nd is Children 's Book Week.
The theme for this year is "Books Alive" . To celebrate the week, and to
promote children' s books , the Library will present a shadow play and
puppet show for pre-school children at 11 : OOam, and for school-age
children at 4 : OOpm on Friday, November 21st . The puppeteers , Judy Strup
and her partner Bob Kamanski, will be performing through the generosity
of the Burlingame Lion' s Club.
Easton Drive Branch Library
Pat Harding, supervised by Joy Molder, is starting a weeding
process of non-fiction at the Easton Branch Library. Shelving is tight
and there is a need to pull titles that do not actively circulate.
This weeding process is expected to take several months .
Interesting Requests
Some of the interesting requests received and answered this month
were for:
- a Doctoral Dissertation written in 1927 that we obtained from
a university in Washington DC.
- the- complete sonatas of Domenico Scarlatti in sheet music ,
which was contained in 11 volumes received from the music
collections of Stanford., University.
- and information on how to repair a 1949 Dodge truck provided
by the Montery County Library System.
MONTHLY REPORT
{
MONTH
Outreach Activities
y
1. Volunteer Coordinator
A. Hours worked
2. Volunteers
A. Number of volunteers10
B. Hours contributed
3. Shut-in Patrons--Individual Visits
A. Nuimber of patrons
B. Number of visits made
C. Items circulated
.a
4. Shut-in Patrons--Institutional Visits
No. of Materials
A. visits Attendance / circulated
B.
C. fir, - �`�- F16^5
F.
5. Totals (3 & 4)
A. Shut-in patrons
B. Visits made r_sC
C. Items circulated 7.71
Comments/ac tivi ties.
`)3urlingame `Public Librarb
48"RMROSER$z4$ .
BURLINGAME, CALIFORNIA 94010
Patricia M. Bergsing (415) 344-7107
Librarian
DAILY PATRON COUNT: _
Wednesday, October 1st 116
Thursday, October 2nd 75
Saturday, October 4th 79
Monday, October 6th 121
Tuesday, October 7th 194
Wednesday, October 8th 107
Thursday, October 9th 12A
Saturday, October 11th 71
Monday, October 13th CLOSED
Tuesday, October 14th 127
Wednesday, October 15th 1A0
Thursday, October 16th 123
Saturday, October lgth 121
Monday, October 20th 175
Tuesday, October 21st 162
Wednesday, October 22nd 150
Thursday, October 23rd 98
iturday, October 24th 102
Monday, October 27th 182
Tuesday, October 28th - 155
Wednesday, October 29th 145
Thursday, October 30th 9
Total : 2633
(
STATISTICS FOR OCTOBE 19 80
MAIN BRANCH
CIRCULATION
Books:
Adult, Non-Fiction 10:; 29 9
Child, Non-Fiction 1 , 367
Adult, Fiction 8 ,452
�' Child, Fiction 2 ,_281 71
TOTAL: 22, 399
1 , . TOTAL=2-,- ---
444
Periodicals: 6.29 _�_
Pamphlets (Incl . Maps & Sm. Press: 431 TOTAL• 44 4
TOTAL: 2 ,0 6 0
Moving Pictures:
Rudiorecordings (Incl . Rec. & Cass.) 0-
Art Prints:
Equipment Loaned ---1� -0
Slides: TOTAL: TOTAL- -0-
�g 6 2
�� u�1 + 2 828-
TOTAL CIRCULATION: --
h Circulation '29 , 519 1980 Circulation 28 ,249_ 4 ._30 % Dec_.
GRAND TOTAL CIRCULATION: 1 g7 9 51 Main, 1980 $_ 4_�=5---� Dec
Average Daily Circulation, Main, . 1979 137 Branch, 1980 5 _1.�kQ--� Dec.
Average Daily Circulation Branch, 1979
REFERENCE STATISTICS: ILL Borrowed: 15q GRAND TOTAL OF
Total Reference Questions:. 2 783 ILL Lent: RF REF.` ACTIVITY
ILL Total : 345
RATIONS: AS OF Sent 10t>1 ADDITIONS WITHDRAWALS TOTAL REG. PLS PATRONS TO
REGIS T 31 - g DATE: 7 4fR
Adults: n �R1 31 5 Increase of 77
Children: 1 681
_21-9
Hillsborough:
Hillsborough: 3 561 9 -0-
Other Non-Res. Patrons 105 562 609 L q
TOTAL: 16 ,0 2 8
Discarded Total-to-Date,
ACCESSIONS AND WITHDRAWALS: Added VOLUMES/TITLES VOLUMES/TITLES
VOLUMES/TITLES VOLUMES/TITLES 136,985 - 100,6.49
AS OF: 9/30/80 ! 1 _ �g4 �R� - iso_
Adult,Non-Fic. : 136 729 - 100:484 _ 26 _ 4 17,681 ` 14,062
56 48 4 3,303 ' .- .3'�3
Child, Non-Fic: 17,651---- 14,018 4 _ 4 5 _
Y.A. , Non-Fic: 3,304 - 3,113 44 _ 4 _- 49, 2 - �+�8
Adult, Fiction: 49 057 - 41.278 211 -'114 SS _ 199.613 -
Ch i 1 d, Fiction 13 405 - 9.615 55____18 6 _ 2_ 2 752 - 2•,320
Fiction: 2,744 _ 2,314 14 - 162 223,347 - _171.145
Y.A. , - - 485 324
TOTAL: - 222,890 - 170,822 781
MAPS ADDED: -Q- -
PAMPHLETS ADDED: 269 MAPS DISCARDED: ?1
PAMPHLETS DISCARDED: 98 TOTAL: 1 2 -�----
TOTAL: 17 982 DISCARDED AS OF: 10/31/80
AS OF: 9/30/80 ADDED UNITS / TITLES
RECORDINGS: UN17S / TITLES UNITS / TITLES UNITS / TITLES
4 ,970 / 4 ,392_
11 / 11 4 / 2. 472 / 414
Disc's: 4 ,963 / 4 ,383 __ 5 / 5 _0- / -0-
Cassettes: 469 / 409 4 /
TOTAL:
51430
/ 4 ,792 16 / 16
MAIN: 1 , 51.8 . 73
)SITED WITH THE CITY TREASURER: BRANCH: 171. 55 TOTAL:(' 1,690 . 28'
..�
TOTAL: __1_1717 .28 -
MEETING ROOM FEES COLLECTED & DEPOSITED:
$ 27 . 00
TOTAL MEETINGS HELD 7 PEOPLE IN ATTENDANCE 33-5-
SPECIAL FUND
CHECKING ACCOUNT
Balance forward from October: $1'7"5'.'83
October 24th Deposit 292 .15 -'
November 3rd Deposit 421 . 35
November 13th Deposit 329 . 23
November 18th Withdrawals : (-660 . 71)
Balance forward to December: '$'5'5'7'. 85
SAVINGS ACCOUNT
Balance forward from October: $7 ,2977. 65
No activity
Balance forward to December: $7 ,,2'9T."65
f�
CI-T Y. _n :'..t3URL.1NGAhi w" :::.'
BUDGET Tf�TUS REF�DFtT
I 12 MONTH Y-T—U Y-T-Cf CUR MO UNEXPENDED
ACCT_ _ -- DESCRIPTION _.:- _._ _. . - - - - .APPROP_•.__.. BSTIMATE ACTUAL ACTUAL VARIANCE BALANCE EN
ai LIHOARY
If3F?ARY SALARY9
283, 486
9grggh.. 89, 813 ?.�., U27 4, 683 i93r673
750011 FNPLOYEE BENEFITS 1314 , 106 44 , 704 44, 702 44 # 702 2 89 ,404
,x 750013 LIBRARY PARTTIME 171 , 013 5) , 404 57r057 16►964 53- 113x956
,.,.. . 7501 10 . L IBRARY-- OFF ICE ±.E 1 fi5EM- b t 624 ,2.►;208 :; 3,876 �1.t 5p. - 1' 668 '2p748 - -
750120 L16RARY-8PECIAl 'I)E,Pt� CxPENSE 8030 '�r'77(� 2 ►'150 l ; t'b3 626 6 , 180
„1 750121 LIE3RARY-EpOKS 8 �MApS ,781256 '26 , 084 201748.. _::. _ .... 'al..2,69 51336 57,508.
-- _._. � _ _.__... _W. :,... . ._. :" 9 _...
, 750122 LI8RARY REHf�QIGALS 9► 817 ,3 ,'272 51091
13 21610 3P926
750123 LIBRARY )INUING 131135 ;14 #,380 74 "74 4, 306 13r061
750124 LIBRARY -CATALOGING 20 ,532 10 ,-844 62 � 29 10► 282 19x910
- 754125 .U.IBRARY=RECORDS —&-. CASSE'TT1 S 4— 133 __ 1 ;;376 . . 637 21:9 73� ..._....- 3, 4h6 . _.....
750130 LIBRARY-SMALL TOOLS ;& -EBUIR 225 76 0 0 76 225
750160 LIBRARY . CO'MNUNICAtIONS 2 , 566 856 460 168 396 2, IOb
8 _:.:
75-0170-- LIBRARY
UTxL'TT1ES ... ' 16 1622
,5'160fl...... 41752 A 1- 3 6 856 ' 12 , 070 .. ..
750190 L IBRARY-MAINT BLDG & GROUNDS 6 , 367 '2 r 124 737 J306 1 r 387 5, 630
750200 LIBRARY-EOUIPNENYT MAINTENANCE 866 ;288 0 p 288 864
( _ 350ib._ ,;31 Y �3k 31.0
7502Q1 , LIITF#AY FGUIP MAINE .V� -.: {
750202 LIGRARY«EOUIP ; MAINTw*SCC .8 Y S T C M 335 1 i2 Q 0 112 333
7.50210 LIBRARY•PROF 8 SPECIAL . SERVICE . 3 ,600 1 ,.200 3 ,640 13 6.
2 , 400- a
��jRARY-OIJ S..-$ -SUf3gC' ,....33,. .. _.:_.. .. _ . 112. . 8.....:: ,. . 0 82 305 . _..
750250 LIBRARY TRAVEL 375 1211 82 x 12 42 293
.,, 750251 LIB-CONF & MT,GS-L I ORAR X_AN 300 100 190 190 90- 110
rT�
75o .5.z. .LI�-��;ONF 4.p.p _132 -_1 Ob 106 2b.
� i 150260 LIBRARY-BRAINING & SAI'TY �5 108 it45 k q 37. 180
7502hQ LIBRARY pTklEf2 CHARGES 75 24 0 0 24 75 _
A.. ...... . ._� - 7G2.r371-. .__..w25g.�124._... ...235,_6.43........_..1.0.7. 335. 22,4F31. _.. _. 526 ► 728
TUt L L Y
s