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HomeMy WebLinkAboutMin - LB - 2006.10.17 BURL NOANI Board of Trustees Minutes October 17, 2006 I. Call to Order President Toft called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Nancy Brock, Bruce Carlton, Katie McCormack, Pat Toft Trustee Absent: Deborah Griffith Staff.Present: Al Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds The Trustees unanimously approved the Warrants. M/S/C (Carlton/Toft) IV. Minutes The Trustees approved as written the minutes of the September 26, 2006 meeting. M/S/C (McCormack/Brock) V. Correspondence and Attachments Property Insurance for Library Collections - The City Librarian presented insurance valuations of the library collections as determined by the City's insurance provider. VI. From the Floor - No one from the public attended. VII. Reports A. City Librarian's Report - Highlights of Report 1. OneBook/One Community - The appearance of Khaled Housseni, author of the Kite Runner, at the Performing Arts Center October 19, 2006 will conclude the first One Book/One Community project. Isabelle Allende will be the featured author for next year's project. 2. New City Website - On October 23rd a citizen's group will review the new site and offer comments and suggestions. The site address will remain the same www.burlingame.org/library. 48o Primrose Road Burlingame•California 94010-4083 Phone(650)558-7474-Fax(65o) 342-6295www.burlingame.org/library 3. Key Indicators - The City Librarian prepared a power point program on key service indicators for 2005-2206. The program showed increases per capita in the following departments: a. Circulation - 17 items - increase of 13% b. Reference - 2.5 questions - increase of 4% C. Children's - 22 items per individual checked out In addition, there were increases in the following areas from 2003-2004: patron registration 13%, and database and internet usage up 26%. Children's programs show a 10% increase over 2005. B. Foundation Report 1. Fall Book Sale - Sales for the event totaled $4,006.35. 2. Newsletter - The newsletter will be mailed out in early November. C. Centennial Report - Mayor Cathy Baylock and Councilwoman Terry Nagel are planning to meet with some architects regarding ideas for a Centennial monument. A fountain is one of the current suggestions. It has been mentioned that the City consider holding a competition for the project. VIII. Old Business A. Employee Achievement Awards Status - Trustees Toft & Griffith The information for the Employee Achievement Awards was provided to each employee on October 6th. The deadline for nominations is November 3rd. President Toft and Secretary Griffith will review the nominations and select the recipients. B. Employee Recognition Dinner/Entertainment President Toft, Secretary Griffith, and Susan May from the Foundation Board, will meet with Lisa Normandy from the Doubletree on October 27th to finalize the set up and menu for the event. Manuel Caneri and Vicki Machado will provide entertainment for the evening. IX. New Business A. Ergonomic Book Drops The Trustees unanimously approved the request of the City Librarian to authorize the expenditure of$8,647.45 to purchase new book drops and new ergonomically engineered carts. M/S/C (McCormack/Brock). B. Author's Luncheon - The Foundation Board has agreed to provide a bus to the Author's Luncheon. Cost per individual is $10.00. Library Board of Trustee Minutes 2 October 17,2006 X. Announcements - Katie McCormack /Systems Advisory Board Representative A. CLA- CLA Conference will be held in Sacramento on November 11th. Pat Harding, Library Service Manager, and Barry Mills, Technology Manager, will attend. B. San Mateo Public - Trustee McCormack shared with the Trustees some of the facts discussed at the SAB Meeting regarding San Mateo Public's opening. It was noted that Genentech gave $ 2M to the Biotech section, 8,000 people attended opening day, and 80,000 people visited the library during the month of September. Materials borrowed increased by 163%, new cards increased by 277% and reference questions increased by 126%. This comparison was based on San Mateo figures from August 2005 at their temporary quarters. C. Project Read -Programs are held in South San Francisco, San Mateo, Redwood City, and Menlo Park. There are usually 300-400 participants in the program. D. Joint Workshop PLS, BALIS and SVLS - SAB representatives discussed having a joint workshop with Library Board members, Friends, and Foundation members of PLS, Balis and SVLS libraries to help plan programs. Suggestions for workshops were literacy, fundraising, and aging population and what this means for library �-- services. San Mateo has offered to host the event. Representatives were requested to conduct an informal poll at their own library. The Library Board of Trustees expressed interest in the event but not at the present time. It was suggested that next year would be a time to reconsider this project. XI. Adjournment The meeting was adjourned at 6:30pm. The next regular meeting will be held November 28, 2006 in the Conference Room at 5:30pm. M/S/C (McCormack/Carlton) Respectfully Submitted, Alfred H. Escoffier City Librarian Library Board of Trustee Minutes 3 October 17,2006