HomeMy WebLinkAboutAgenda Packet - LB - 2006.11.28 :'►URLINGAME PUBLIC LIBRARY rBURLINGAME 1
Board of Trustees Agenda _ a
November 28, 2006—5.30pm
480 Primrose Road—Library Conference Room
SUGGESTED ACTION
I. CALL TO ORDER
II. ROLL CALL
III. WARRANTS & SPECIAL FUND Approval
IV. MINUTES Approval
Library Board of Trustee Minutes October 17, 2006
V. CORRESPONDENCE AND INFORMATION Information
A. Thank You Letter-Jeanne Culligan (at Meeting)
B. Behavior Policy
C. Easton Tree Selection
VI. FROM THE FLOOR (Public Comments)
--I. REPORTS
A. City Librarian's Report—Escoffier Information
B. Foundation Report- Escoffier Information
C. Centennial Report- Escoffier Information
VIII. UNFINISHED BUSINESS -
V A. Employee Achievement Awards Status - Toft, Griffith, Poland Information
L,R. Employee Recognition Dinner/Entertainment Information
4V
IX. NEW BUSINESS �
A. Retirement Gift- Kaufman2 Discussion/Approval
B. Proposed Easton Tree Selection Discussion/Approval
C. Behavior Policy Update Discussion/Approval
M ANNOUNCEMENTS
XI. ADJOURNMENT Adjourn
BURL MAN[
Board of Trustees Minutes
October 17, 2006
I. Call to Order
President Toft called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Nancy Brock, Bruce Carlton, Katie
McCormack, Pat Toft
Trustee Absent: Deborah Griffith
Staff.Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Warrants and Special Funds
The Trustees unanimously approved the Warrants. M/S/C
(Carlton/Toft)
IV. Minutes
The Trustees approved as written the minutes of the September 26,
2006 meeting. M/S/C (McCormack/Brock)
V. Correspondence and Attachments
Property Insurance for Library Collections - The City Librarian
presented insurance valuations of the library collections as
determined by the City's insurance provider.
VI. From the Floor - No one from the public attended.
VII. Reports
A. City Librarian's Report - Highlights of Report
1. OneBook/One Community - The appearance of Khaled
Housseni, author of the Kite Runner, at the Performing Arts
Center October 19, 2006 will conclude the first One Book/One
Community project. Isabelle Allende will be the featured
author for next year's project.
2. New City Website - On October 23rd a citizen's group will
review the new site and offer comments and suggestions. The
site address will remain the same www.burlingame.org/library.
48o Primrose Road Burlingame•California 94010-4083
Phone(65o)558-7474•Fax(650)342-6295°www.burlingame.org/library
3. Key Indicators - The City Librarian prepared a power
point program on key service indicators for 2005-2206. The
program showed increases per capita in the following
departments:
a. Circulation - 17 items - increase of 13%
b. Reference - 2.5 questions - increase of 4%
C. Children's - 22 items per individual checked out
In addition, there were increases in the following areas from
2003-2004: patron registration 13%, and database and
internet usage up 26%. Children's programs show a 10%
increase over 2005.
B. Foundation Report
1. Fall Book Sale - Sales for the event totaled $4,006.35.
2. Newsletter - The newsletter will be mailed out in early
November.
C. Centennial Report - Mayor Cathy Baylock and Councilwoman
Terry Nagel are planning to meet with some architects regarding ideas for
a Centennial monument. A fountain is one of the current suggestions. It
has been mentioned that the City consider holding a competition for the
proj ect.
VIII. Old Business _
A. Employee Achievement Awards Status - Trustees Toft &
Griffith
The information for the Employee Achievement Awards was provided
to each employee on October 6th. The deadline for nominations is
November 3rd. President Toft and Secretary Griffith will review the
nominations and select the recipients.
B. Employee Recognition Dinner/Entertainment
President Toft, Secretary Griffith, and Susan May from the
Foundation Board, will meet with Lisa Normandy from the
Doubletree on October 27th to finalize the set up and menu for the
event. Manuel Caneri and Vicki Machado will provide entertainment
for the evening.
IX. New Business
A. Ergonomic Book Drops
The Trustees unanimously approved the request of the City Librarian
to authorize the expenditure of$8,647.45 to purchase new book
drops and new ergonomically engineered carts. M/S/C
(McCormack/Brock).
B. Author's Luncheon - The Foundation Board has agreed to
provide a bus to the Author's Luncheon. Cost per individual is
$10.00.
Library Board of Trustee Minutes 2
October 17,2006
X. Announcements - Katie McCormack /Systems Advisory Board
Representative
A. CLA- CLA Conference will be held in Sacramento on November
11th. Pat Harding, Library Service Manager, and Barry Mills,
Technology Manager, will attend.
B. San Mateo Public - Trustee McCormack shared with the
Trustees some of the facts discussed at the SAB Meeting regarding
San Mateo Public's opening. It was noted that Genentech gave $ 2M
to the Biotech section, 8,000 people attended opening day, and
80,000 people visited the library during the month of September.
Materials borrowed increased by 163%, new cards increased by
277% and reference questions increased by 126%. This comparison
was based on San Mateo figures from August 2005 at their
temporary quarters.
C. Project Read -Programs are held in South San Francisco, San
Mateo, Redwood City, and Menlo Park. There are usually 300-400
participants in the program.
D. Joint Workshop PLS, BALIS and SVLS - SAB representatives
discussed having a joint workshop with Library Board members,
Friends, and Foundation members of PLS, Balis and SVLS libraries
to help plan programs. Suggestions for workshops were literacy,
fundraising, and aging population and what this means for library
`- services. San Mateo has offered to host the event. Representatives
were requested to conduct an informal poll at their own library. The
Library Board of Trustees expressed interest in the event but not at
the present time. It was suggested that next year would be a time to
reconsider this project.
XI. Adjournment
The meeting was adjourned at 6:30pm. The next regular meeting will
be held November 28, 2006 in the Conference Room at 5:30pm.
M/S/C (McCormack/Carlton)
Respectfully Submitted,
Al red H. �E�sco_ffier
City Librarian
Library Board of Trustee Minutes 3
October 17,2006
j BURLINGAME 1
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Burlingame Public Library Behavior Policy
Revised December 2006
The following rules have been adopted by the library trustees for the comfort and
safety of all who use and work in the library.
The following are not allowed:
• Behavior that is prohibited by law.
• Food and/or drink.
• Using cell phones.
• Entering the library barefoot and/or without a shirt.
• Damaging or misusing library property or materials.
• Bodily hygiene so offensive as to be disruptive to staff and other patrons.
• Verbally or physically threatening or harassing other patrons and library
staff, including stalking, staring, touching, or using offensive language.
• Running, pushing, shoving, or throwing objects on library premises.
• Making loud noise.
• Using library facilities for purposes other than those normally associated
with a library (bathing or washing clothes).
• Lying down or sleeping on any floor, table, or seat in the library.
• Smoking within the library or within 20 feet of the library entrance.
• Sexual misconduct.
• Soliciting (e.g., sales, canvassing).
• Animals other than working animals.
• Activity that unreasonably interferes with others' use and enjoyment of the
library or with the functioning of library staff.
• Panhandling or soliciting for sales or charity in the library buildings, porch,
stairs
• Conducting surveys, petitions or distribution of materials within the library
buildings
• Blocking of any doors, porches, stairs or other entrances and exits to the
library buildings.
Violations of any of the above rules may warrant exclusion from the library. Staff
will summon the police for noncompliance of the above rules.
Libraries are public places where each person is responsible for his/her
safety, the safety of children in their care, and the security of personal
belongings.
City of Burlingame - Parks & Recreation Dept.
850 Burlingame Ave., Burlingame, CA 94010
phone: (650) 558-7300 • fax: (650) 696-7216 �4g ,
BURLINGAME recreationgburlingame.org
MEMORANDUM
&herg�a w LFw
To: EASTON DRIVE RESIDENTS pp
From: Randy Schwartz,Parks & Recreation Director �-
Date: October 23,2006
Re: EASTON DRIVE REFORESTATION
On October 5"', the Beautification Commission held their second public meeting regarding the
reforestation of Easton Drive at Our Lady of Angels. Approximately 15 members of the public were in
attendance, as well as Dave Dockter, Managing Arborist for the City of Palo Alto's Planning Division, 4
Beautification Commissioners and staff.
Group consensus was achieved on the following items:
Limiting the number of species used on Easton
Use of trees with large trunks
Use of accent trees
Focusing on fast growing trees, with minimal limb drop and residual debris
Two Species for Easton Drive Street Trees
TAZMANIAN BLUE GUM,the existing street tree, will be retained on the Easton Drive street
tree list
CLADOCALYX SUGAR GUM is recommended to be the primary replacement street tree
Use of Accent Trees
NICHOLH WELLOW-LEAFED PEPPERMINT will be used as an accent tree on the corners
of blocks
FICIFOLIA RED FLOWERING GUM is recommend for planting in front of the Easton
Branch Library
The Easton Drive Reforestation Plan will be discussed by the Beautification Commission at its
November 2, 2006 meeting. The public is invited to attend the meeting(which will be held at
Burlingame City Hall, 501 Primrose Road at 5:30pm) and give the Commission your comments
before a recommendation on an Easton Drive Street Tree List is made to the City Council.
Photos and descriptions of the recommended trees are on the next few pages.
Creating a Better Place to Live, Work and Play
i 5 TASMANIAN BLUE GU
The Tasmanian blue Gum tree is the existing
street tree on Easton Drive, The Blue Gum's
t• , ? large trunks are smooth and grayish-white
and its bark sheds in long reddish-brown
s
ribbons. The green, glossy leaves are 6 tol 4
inches long on rounded stems and are sickle
s .
ellow flowers produced by the
shaped. The y
* `1 Blue Gum in the fall, lack petals and so
assume a feathery starburst pattern with the
multitude of stamens arising from calyx. The
tree can grow in a variety of soil types,
growing rapidly up to 80 feet in its first 20
years, and can reach heights of up to 160 feet
in its introduced habitat of California.
CCILAD®CALYX SUGAR G U � —
The Sugar Gum is a hardy tree, +
tolerating a wide variety of soil types,
and is one of the most striking of
t
eucalyptuses. Planted for structure, it `
has been used as a "Skyline99 tree on '' E
the Southern California coast with its a
characteristic puffly clouds of foliage
separated by open spaces, in its native
habitat it has been commonly planted
on farms in western 'r
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Victoria and South
Australia. The Cladocalyx sugar gum has shiny, reddish 3-5
inch leaves, oval or variable shaped. Its attractive bark sheds
yearly to reveal white, gray or yellow patches. The Sugar
Gum trunks are straight, tall, and stately, growing to 80+ feet.
Creating a Better Place to Live, Work and Plaij
d 8�K Mia
1XICHOLII WILLOW-LEAFED
P EPPEIz IIS T
The Eucalyptus nichoffi commonly called the
Willow leafed Peppermint, is swell-behaved,
graceful, weeping tree with narrow, willow-like,
r p decidedly blue leaves. The short, narrow
F leaves, which have a distinctive peppermint
aroma when crushed, disappear into the ground
r, cover. It has a compact crown and is resistant to
frost. The matted bark is rough, does not shed,
and ranges in color from yellow/brown to
gray/brown. The Eucalyptus nicholii which has
been cultivated in Australia and California as an ornamental street or shade
tree, tolerates heat, any soil, is drought resistant, and can reach up to 50° in
warmer climates.
]F4C 1T(DLJA RED FLOWERENG UUM
The Ficifolia red flowering gum is native to
j
Western Australia. The Red-Flowering
Gum is a tidy, round beaded tree and has a
striking appearance with its bright red
flowers, in the spring and the fall, cast
against the dark brown-green leaves and the
rough gray bark. The Red-Flowering Gum
is not detrimental to gardens, as it has a very
deep root system allowing plants and lawnIVAI
T
to be grown right up to it. it is a drought- j
tolerant species and will grow up to 40 feet. ,w
ti..
Creating a Better Place to Chao Work and P1a'q
Benefits of Urban Street Trees usForestservicefacts andfigwes andnew tr,#,,csq�e-tystudies
detail many irban street tree benefits Once seen as hightyproblemakfor many reasons,street trees areproving to be a
great value topeople living i+q*�shopping sharing w*�and motoring in and through wbanplaces
1. Reduced and more appropriate 2. Create safer walking 3. Trees call for
urban traffic speeds.Urban street trees environments, by forming and planting strips,
create vertical walls framing streets,and framing visual walls and providing which further
a defined edge, helping motorists guide distinct edges to sidewalks so that separate motorists
their movement and assess their speed motorists better distinguish between from pedestrians,
(leading to overall speed reductions). their environment and one shared buildings and other
with people. urban fabric.
W"V
T- Vi
4.Increased security.Trees create more pleasant walking
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environments, bringing about increased walking, talking, 5.Improved business.Businesses on treescaped
streets show 20%higher income streams,which
pride, care of place, association and therefore actual
ownership and surveillance of homes, blocks' is o en t essential competitive edge needed
neighborhoods plazas,businesses and other civic spaces.
for main street store success,versus competition
6. Less drainage infrastructure. from plaza discount store prices.
Trees absorb the first 30%of most 7. Rain,sun,heat and skin protection.For S. Reduced harm from tailpipe
precipitation through their leaf fight or moderate rains, pedestrians find less emissions.Tailpipe emissions are adding
system,allowing evaporation back need for rain protection. Temperature to asthma, ozone and other health
into the atmosphere.This moisture differentials of 5-15 degrees are felt when impacts. Impacts are reduced
never hits the ground. walking under tree canopied streets. significantly from proximity to trees.
9. Gas transformation 10. Lower urban air temperatures. Asphalt and concrete streets and parking lots are
efficiency. Trees in street known to increase urban temperatures 3-7 degrees. A properly shaded neighborhood,
proximity absorb 9 times more mostly from urban street trees, can reduce energy bills for a household from 15-35%.
pollutants than more distant
trees,converting harmful gasses 11. Lower Ozone. Increases in urban street temperatures directly above asphalt where
back into oxygen and other tailpipe emissions occur dramatically increase creation of harmful ozone and other gasses
useful and natural gasses. into more noxious substances impacting health of people, animals and agricultural lands.
12.Convert streets,parking and walls into more aesthetically pleasing environments.There are few
streetmaking elements that do as much to soften wide, grey visual wastelands created by wide streets,
parking lots and massive,but sometimes necessary blank walls than trees.
13. Soften and screen 14. Reduced blood pressure, improved overall emotional and
necessary street features such psychological health. People are impacted by ugly or attractive
as utility poles,light poles and environments where they spend time.
other needed street furniture. 15. Time in travel perception.Motorists perceive it takes longer to
Trees are highly effective at
get through a treeless environment trip than one that is treed.
screening those other vertical
features to roadways that are 16. Reduced road rage.Motorist road rage is less in green urban versus stark suburban areas.
needed for many safety and Trees and aesthetics, which reduce blood pressure,may handle some of this calming effect.
functional reasons.
17. Improved operations potential.When properly positioned and maintained,the backdrop
of street trees allow features such as vital traffic signs to be better seen.
18.Added value to adjacent 19.Filtering and screening agent.Softens and screens utility poles,fight poles,
homes, businesses and tax and other features creating visual pollution to the street.
base.Realtor based estimates 20. Longer pavement life. Studies in a variety of California environments
of street tree versus non street show the shade of urban street trees add from 40-60%more life to costly asphalt.
tree comparable streets relate
a $15-25,000 increase in 21. Connection to nature and the human senses.Urban street trees provide
home or business value. a canopy and root structure for a comfortable urban setting.
Creating a Better Place to Live, Work and Pla�g
BURU MAME
City Librarian's Report
November 28, 2006
Use of Public Libraries Today
Attached is an article about the increasing use of public libraries and
technology. Highlights of the article include:
9 The Internet provides not only a world of information, but 24/7
access to the library catalog
0 Libraries provide access to computer information for those who do
not have access to the technology
0 Studies have shown that library material requests increase
dramatically when holds for materials can be made online; an
example is Westchester County that showed a jump from 4,000
paper hold requests per month in 1999 to 93,000 electronic holds
per month in 2005.
Library websites filter the vast amount of information on the web,
and make recommendations for the best sites to find specific
information
Public library users have access to commercial full-text databases,
which bring the user literally millions of articles via the library
website
Tutor.com provides live homework help for students
Libraries provide free wireless access to the web
• Libraries are providing free user-friendly access to recommended
reading, eg: Next Reads/Novelist, and products like them.
• Library buildings not only house electronic and print information,
but they are community centers at the heart of our communities
I think you'll agree that the Burlingame libraries are part of a vast
network of information and resources unique in the-community!
One Book/One Communit
City Librarian, Al Escoffier has taken the chairmanship of the project for
2007. Isabelle Allende will be our featured author. She has agreed to a
program on October 11, 2007 at the Performing Art Center. Librarians
system wide will be developing programs around the book selected. The
actual selection will take place on November 17th, so I can fill you in at
your meeting.
480 Primrose Road Burlingame-California 94010-4083
Phone(650 558-7474-Fax(650)342-6295-www.buAin9ame.oYq/library
Jim Kaufman to Retire
Sim Kaufman, our Building Maintenance Worker, will be retiring on
December'29th after 30 years of service. But we won't miss Jim for long,
as he will come back in an hourly capacity 3 hours a day to assist with
community room set ups, vacuuming, supply ordering, etc. We will be
contracting with the city's cleaning vendor for evening cleaning of the
building 5 days a week.
While Jim has been with us for 30 years, he's really been a part of the
library much longer than that. His former company Rancelli Custodial
has cleaned the library since 1935! So we have a long history with Jim
and his family.
Burlingame LibraKy Foundation
The Foundation Newsletter has been released and is a beautiful piece of
work. The cover features children's librarian Cathy Somerton and two
young girls (Maryam's daughters!) in full Halloween costume with big
smiles! Lisa Rosenthal edited the Newsletter. The newsletter has been
mailed to over 800 donors and friends of the library. Copies will also be
available at both libraries for distribution. The Newsletter is sent out with
a return envelope for donations. We typically gather $ 8,000+ in
donations from the Newsletter distribution.
Launching of New City Website
The new City website is so much better than the old one! The staff teams
who worked on the site did a great job. If you have comments or
suggestions for updates or changes, please let me know. There is a link
to the Foundation website under: "Support Your Library." The site
address will be the same: www.burlinizame.org/librarv. The Foundation's
website is: www.burlingamelibraryfoundation.oriz.
Federal Grant Received for "The Big Re�ad"
Burlingame and Peninsula Library System are partnering on this recently .
awarded Federal grant. The funds will support a reading project based on
Harper Lee's "To Kill a Mockingbird." There will be reading groups,
lectures and other events to highlight the reading of the book. I will be
attending a workshop in Seattle to gather more information. The project
will begin next year.
Improving our Online Catalo
After doing usability surveys with the public and staff, PLS has been
reviewing ways to make the online catalog more user-friendly. PLAN has
been looking at third party venders who can place a software template
over our catalog to make it more user friendly. We have looked at one
option so far, Acquabrowser, but have mixed feelings about its usability.
2
We will be looking at a new option from OCLC (the international library
database) later in the month. PLS would be a beta site for this new
product if we decide to go forward.
Easton Branch Library Tree
As you may remember, there has been discussion about removal of the
large eucalyptus tree in front of the Easton Branch for some time. Its
roots are invasive and are lifting up the street. In February 2005, the
Library Board voted to uphold the Beautification Commission's
recommendation that the tree be removed and replaced. The replacement
tree, "Ficifolia Red Flowering Gum" is on your agenda for review and
potential approval.
Behavior Policy Update
With the recent groups of people wanting to use the library porch for
surveys, the City Attorney recommended we revise our behavior policy to
include dealing with such groups. This' new policy is in your packet for
review and approval. Basically, we are asking people to use the sidewalk
and not the 11bra--LT porch for such efforts.
Meeting with AA-chi+Mcts on Centennial M.onument
The Centennial Executive Committee will be drafting a Request for
Proposal for an invitational competition for a Centennial monument at
the train station site. This will go out to architects, hopefully before
Thanksgiving, so that we can get some decisions made and move forward
with fundraising for the monument.
Personnel News
We have hired Amy Pelman to fill Kelly Keefer's position as Librarian 1.
Amy comes to us from the California Centerfor the Book, in Southern
California, and more recently from Solano County Library. We welcome
her to her new job on December 4th. We have invited her to attend the
Employee Recognition Dinner the evening before, so that she can get to
know our library staff and community.
"Burning Cold" Program
On Sunday, December 10th, we will be featuring an encore presentation
of"A Night to Remember, the story of the greatest Coast Guard sea
rescue." Burlingame's Unsinkable Jeanne Gilmore will be on hand to talk
and answer questions. A video of the rescue mission will be shown.
Books will be available for sale and signing. Unfortunately, the author H.
Paul Jeffers will be unable to attend the event. The event will be at 2 PM
that day in the Lane Room.
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Holiday Programs Scheduled
In addition to lighting the front of the main library, staff will be erecting a
12' Christmas tree in the atrium of the library. We will have the
Peninsula Girls Chorus perform in'the lobby on Tuesday, December 5, 7
PM. At the Easton Branch we will havea Holiday Sing-a-Long with Jim
Stevens on Wednesday, December 20th, 7 PM at Easton. This is always a
popular event.
URCOming Events:
Veteran's Day, Friday, November 10, Closed
Califorpia. Library Association Conference,-November 11-13, Sacramento
Thanksgiving Closure: Wednesday, November 22, close at 5 PM; Closed
Thursday, November 23rd and Friday, November 24th. Reopen on Saturday,
November 25th.
Library Board Meeting, Tuesday, November 28, 5:30 PM, Board Room (Changed
approved Date)
Holiday Tree lighting and Burlingame Avenue Open House, Friday, December 1,
Begins at 4:30 PM, on the City Hall lawn
Staff Recognition Dinner, Sunday, December 3, 6 PM
Peninsula birls Chorus Program, Main Library, Tuesday;, December 5, 7 PM
Buming Cold" program, Sunday,-December 10, 2-4 PM, Lane Room
'Library Board Meeting, December 19, CANCELLED
0 Easton Branch Sing-a-long, Wednesday, December 20, 7 PM,
Christmas Holiday Closures: Friday, Dec6mber 22nd, close 5 pm; December 23,
24, 25,-Closed; Reopen Tuesday, December 26th.
New Year's Holiday Closures: Sunday, December 31, Closed; January 1, Closed;
Reopen Tuesday, January 2nd.
Alfred H. Escoffier
City Librarian
November 9, 2006
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