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HomeMy WebLinkAboutAgenda Packet - LB - 2006.08.15 URLINGAME PUBLIC LIBRARY rBURLINGAME 1 Board of Trustees Agenda - a August 15, 2006—5.30pm 480 Primrose Road—Library Conference Room SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. WARRANTS & SPECIAL FUND Approval IV. MINUTES Approval Library Board of Trustee Minutes July 18, 2006 V. CORRESPONDENCE AND INFORMATION Information A. Letter: GeneWeisskopf B. Proclamation for One Book/One Community (Section IX. A.) C. Sample Reference Question --VI. FROM THE FLOOR (Public Comments) VII. REPORTS A. City Librarian's Report—Escoffier Information B. Foundation Report- Escoffier Information VIII. UNFINISHED BUSINESS A. Request to Change September 19,2006 Meeting Date Discussion/Approval to September 26,2006 B. Trustee Appointment Information IX. NEW BUSINESS A. Proclamation for One Book/One Community Information/Action Proclamation Presentation B. Nomination of Officers for 2006-2007 7 5, Information/Action X. ANNOUNCEMENTS ,n _I. ADJOURNMENT Adjourn BURL NOAME Board of Trustees Minutes July 18,-2006 I. Call to Order Secretary Toft called the meeting to order at 5:30pm. IL Roll Call Trustees Present: Nancy Brock, Bruce Carlton, Deborah Griffith, Pat Toft Trustee Absent: Katie McCormack Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds The Trustees unanimously approved the Warrants. M/S/C (Griffith/Carlton) IV. Minutes The Trustees approved as written the minutes of the June 20, 2006 meeting. M/S/C (Carlton/Griffith) V. Correspondence and Attachments A. News From the Capital - The state budget signed by Governor Arnold Schwarzenegger on June 30, 2006 includes a General Fund increase of$7M to the Public Library Foundation (PLF) and to the transaction-based interlibrary Loan and Direct Loan Program. The City Librarian noted that the procedure for calculating these loans will be based on first check outs only. Renewals will not be counted as in the past. Since 25 to 30% of borrowers renew their books, our statistics will most likely begin to show a deficit of this percentage. B. Estate O.E. E. Anderson - The Trustees approved a motion to add an engraved leaf to the donor vine in memory of O. E E. Anderson who made a bequest of$20,000 from his estate to the Burlingame Library. M/S/C (Griffith/Carlton) Mr. Anderson did not specify in his bequest how his,donation should be allocated. Therefore, the Trustees will be able to use the donation as specific Library needs and projects arise. - C. Current Library Foundation Budget 2006 - The Trustees reviewed the current Foundation expenditures. Trustee Griffith inquired into the possibility of providing programs for Burlingame High students especially those who have reading deficiencies. 48o Primrose Road Burlingame•California 94010-4083 Phone(650)558-7474'Fax(650)342-6295'www.burlingame.org/library ' The Ci Librarian noted that the Library '� City ary does have a yearly Teen Poetry Workshop and that committee members of the One Book/Once Community program have visited high schools in the area to encourage student participation in this event. For adult non- readers, the country�provides a program entitled "Project Read" which is managed from the San-Mateo City Library. Our Library budgets $8,000 for this program. Currently, there are not any programs offered by Burlingame Library for high school students who have reading deficits. VI. From the Floor - No one from the public attended the meeting. VII. Reports A. City Librarian's Report - Highlights of Report 1. Personnel Issues - Interviews for the full time Librarian with both children and adult experience will begin July 19th. Thirty applications have been received. 2. San Mateo Public Closure - San Mateo Pubic Library will be closed for 7 weeks in preparation for the opening of the new library on August 27th. Arrangements have been made with the City of San Mateo, to have some of its staff members fill in on the public service desks in anticipation of patron increases due to its temporary closure. 3. Children's Department a. Summer Reading Club - This year the three summer reading clubs have had the highest attendance since their inception. Presently, there are 1,000 children enrolled. b. Family Fun Nights - Family Fun Nights are extremely popular and every event has been sold out. Because the Lane Room can accommodate only 120 people, tickets are.sold in advance on a first come first serve basis. B. Foundation Report Foundation Event - President Hamilton presented his Strategic Plan to the Foundation Board, Foundation Advisory Board and Library Trustees at an evening soiree held on the Library terrace July 14th. This plan will serve as the . instrument by which the Foundation will implement its goal of providing a source of funding for Library needs that are not included in the City budget, as well as enhancing the role of the Foundation in the community. C. Trusteeship Vacancy - The appointment of a new Library Trustee has been postponed until the end of August. Library Board.of Trustee Minutes 2 July 18,2006 1 VIII. New Business The Trustees approved the memorial leaf for Mr. Anderson during the discussion of his bequest under Section V. Correspondence and Information. IX. Announcements A. Novelist- Novelist training was held for the library staff on July l l th. This new database program will be available for our patrons the week of August 1st and will assist patrons in finding books that are similar to ones they previously read and enjoyed. Patrons will also have the opportunity to subscribe to a free newsletter database entitled "Next Reads" which will give them an annotated list of new publications added to our Library's collection. The City Librarian informed the Trustees that it would be possible to give them a demonstration of Novelist. Foundation Board members would be invited. B. Future Meeting Dates 1. August 15, 2006 - Trustee Brock will not be able to attend the August 15th meeting due to previously made vacation plans. Trustees Carlton, Griffith and Toft will be in attendance. 2. !September 19, 2006 - The Trustees requested that the September 19th meeting be changed to September 26th. The requested meeting change will be placed on the August 15, 2006 agenda. C. PLS Orientation - PLS will hold an orientation meeting September 19th for new trustees. X. Adjournment The meeting was adjourned at 7:00pm. The next regular meeting will be held August 15, 2006 in the Conference Room at 5:30pm. M/S/C (Brock/Griffith) Respectfully Submitted, Alfred H. Escorfier City Librarian Library Board of Trustee Minutes 3 July 18,2006 Eustis, Jan nom: Gene Weisskopf[genew@au2pb.com] went: Sunday, July 30, 2006 10:17 AM To: Eustis, Jan Subject: Thank you for your kind words Your card was very much appreciated Tan. My mother was so fortunate to live so close to downtown Burlingame and, especially, the Burlingame Library -- it was such an important part of her life. Your efforts to keep her involved with the library when she was rarely leaving home was a tremendous boost for her. She was an avid reader throughout her life. You've probably already closed out my mother's library card. If there's any money owed for old late charges, etc, let me know. Thank you, Jan, for helping to keep my mother connected to the library, and for helping to fulfill the library's role in the community. The library in its remodeled splendor is a wonderful asset to Burlingame. Gene Richland, WA 1 PROCLAMATION OF THE CITY OF BURLINGAME One Book, One Community: Burlingame Reads "The Kite Runner Month" October 2006 WHEREAS, One Book, One Community reading programs have successfully united communities throughout the United States; and WHEREAS, reading and discussing great literature can build common ground between neighbors; and WHEREAS, Afghani physician and Bay Area resident, Khaled Hosseini has written a novel that incorporates the theme of immigration to the United States and illustrates the culture and traditions of the people of Afghanistan; and WHEREAS, The Kite Runner is a coming of age novel encompassing the universal themes of friendship and redemption; and WHEREAS, the Peninsula Library System's San Mateo County Libraries have partnered to produce the One Book, One Community: San Mateo County Reads, community wide program throughout the County of San Mateo; and WHEREAS, the community is encouraged to read The Kite Runner and attend various scheduled events being held at all of the public libraries in San Mateo County during the month of October, which will provide opportunities to share personal stories, discuss the book's themes and address its relevance to Burlingame residents; and WHEREAS, Khaled Hosseini will appear at the San Mateo Performing Arts Center on October 19th, 2006. NOW, THEREFORE, BE IT RESOLVED, that I, Cathy Baylock, Mayor of the City of Burlingame, do hereby proclaim October 2006 as "One Book, One Community: Burlingame Reads The Kite Runner Month." A self-effacing Californian restores a WWI village in northern France and a modern fan `- tries to give her some credit I received a letter back in February of 2006 from a gentleman in France who wanted a photograph of Mrs. Ethyl Crocker and her two daughters, residents of Hillsborough in the 1910's and 20's, for an article on the restoration of the village of Vitrimont in north- eastern France. Mrs. Crocker financed and facilitated the restoration of the church and the Mairie among other buildings. Mr. Gerard Pillot contacted me by letter asking if I could provide non copyrighted photographs for his article. I researched the Crocker family and learned a fascinating bit of history; Mrs. Crocker's sister married count Poniatowski whose wheeling and dealing helped to create Tanforan race track but which eventually got him in trouble with the locals, so he and his family moved to France,thus the French connection. I sent Mr. Pillot copies of articles and book chapters on Mrs. Crocker and her family which he much appreciated but all of the rather poor pictures were copyrighted. Meanwhile I researched the descendents of the Crocker girls. One had married a Count Charles de Limur whose son, a prominent San Franciscan, had died two years ago. A search for this man's son, also Charles, who was quoted in the obituary, found him and his wine business in Calistoga. As a last ditch effort I wrote to the family, this month I received a reply from an apologetic Gretchen de Limur who will be sending us scanned copies of those wonderful Crocker women. Mr. Pillot whom I contacted by email is thrilled. The de Limur's will be spending a year in Paris and they are planning to visit the little village their great grandmother helped to restore. The Burlingame Public Library now has an excellent collection of articles and photographs of the village of Vitrimont and the Crockers mother and daughters. 5-URL NOANE City Librarian's Report August 15, 2006 New Main Library Schedule in place The two additional hours added to the library schedule are in place and the public is learning of the longer hours. All library signage has been updated to reflect the changes. Library managers have been staffing the initial Friday evenings to see what staffing is needed. We will begin regular staffing in August. Summer Reading Clubs Were a Roaring Success! The three children's summer reading clubs came to a close the week of July 24th. Nearly 1,000 Burlingame and Hillsborough children participated. The Summer Reading Clubs were co-sponsored by the Burlingame Lions Club and the Burlingame Library Foundation. The Family Fun Nights were sell outs each time with 120 per session. August is the annual planning month for the children's and teen departments. We will be implementing some new collections and programs focused particularly at teens as we move into the 2006-2007 fiscal year. San Mateo Public Library Opens August 27th We are grateful to the staff of the San Mateo Public Library for assisting us in filling in during the 7-week San Mateo closure. The traffic has been greatly increased at the Burlingame main library. Their experienced staff was able to step in and work our service desks and help relieve the burden. Changes in Interlibrary Loan and Direct Loan Statistics Public libraries may no longer count "renewals" for ILL and Direct Loan reimbursement from the state. This change took place this last quarter. This has reduced our statistics by 30%, meaning 30% less funding for service to non-residents. This makes more funding available statewide for reimbursements, but hurt those of us who have heavy crossover traffic. 480 Primrose Road•Burlingame-California 94010-4083 1 Phone(650) 558-7474-Fax(65o)342-6295•www.burlingame.org/library y Foundation Fall Schedule The Burlingame Library Foundation will hold their Fall Book Sale on Friday, Saturday and Sunday, October 6, 7, 8th. There will be a $ 5.00 charge at the door on Friday night only. In addition, the upcoming sale will be leveraged with a new fall event featuring a book auction for the higher value books. The book auction will take place Friday, October 6th, from 7 PM-9 PM. Invitations will be mailed. Cost will be $ 25.00 per person, and wine and cheese will be served along with musical entertainment. The Foundation will also be launching its new website as part of the publicity around the sale: www.burlingamelibraryfoundation.org. The annual Foundation newsletter will be printed and published in November. New Librarian Hired Kelly Keefer has been hired as a new Librarian I to fill our vacant position. Kelly comes to us from the San Bruno Public Library where she did adult and children's work. Kelly will work in both departments at Burlingame as well. Kelly will begin work on August 21, 2006. --� The Kite Runner: One Book/One Community Kites have been installed in the lobby of the main library to announce the One Book, One Community program for October. We have ordered another 20 copies of the book in paperback and developed a reading list of related titles. Burlingame Library will feature Stephen Olsson (Kris Cannon's brother!) an Emmy award winning film maker who will show his "Last Images of War" and offer a question and answer session in the Lane Room on October 11, 2006. A proclamation has been written and sent to the City Clerk for preparation to.present to the City Council. I would appreciate it if one of the Trustees would present this Proclamation at the City Council meeting of September 5, 2006. All PLS Library Program Planning Al Escoffier called a meeting with the County Librarian and the PLS Director to discuss ways in which we can cooperate more fully on joint adult programming. We all have a need for adult programming, and it is often just as easy to plan, book and arrange several programs throughout the county by one author or performer, as it is to plan one 2 ti. program. We will be bringing this idea to the full PLS Administrative �. Council in August. Library Periodical Collections Reviewed The Library periodical collections underwent their annual review by a task force of librariana. Several expensive items either ceased or were dropped. All of the dropped items are available in full text both in the library and remotely, so there was not a need to duplicate them, as they did not circulate in hard copy. Several new titles were added. Changes in our list begin January 2007. Annual Library Collection Meeting All of our professional librarians and support staff met in a meeting on July 12th to discuss various issues about budget, assignments and focus of the collections for 2006-2007. The Trustees-approved copy of the Children's Collection Development policy was distributed and discussed. Collection assignments were re-distributed. Some changes were held off until the new librarian is on board. Focus for the collection this year will be to expand the patron-popular "Quick picks," refresh the children's paperback collection, and add more funding and multiple copies to the highly popular media collection. �- Novelist and Next Reads Databases Added Thanks to a memorial gift from Trustee Deborah Griffith, the library has added two new databases. "Novelist" helps readers answer the question: "I just read this book and I'd like something similar!" Staff has been trained in its use and it is now available to the public. "Next Reads" is a customized online subscription to which our library users may subscribe for free. Users choose one or more areas and receive regular monthly newsletters on what's new in Burlingame's collection on their topic of interest. This is similar to the way Amazon handles their business model. We are excited to get both of these items rolling. Linda Santo of our staff will be taking on the training and publicity for both. Upcoming Events: • Library Foundation Board Meeting, August 10, 5:30 PM • Library Board Meeting, August 15, 5:30 PM • San Mateo Main Library Opens, Sunday, August 27 • Labor Day Holiday, September 3 & 4, Closed Alfred H. Escoffier City Librarian August 2, 2006 r 3 IX. B. New Business Nomination of Officers for 2006/2007 Background: The Board of Trustees has two officers: President and Secretary. Past practice has been that the Board rotates the Presidency and the Secretary according to experience on the Board. This year, Pat Toft would be eligible for President of the Board. The Secretary/President Elect would be either Bruce Carleton or Deborah Griffith, as both have the same appointment date of June 2006. Action: The Board should nominate a Trustee for President and a Trustee for Secretary (and next year's president) at the August meeting. The final election would take place at the September meeting.