HomeMy WebLinkAboutAgenda Packet - LB - 2006.08.15 URLINGAME PUBLIC LIBRARY rBURLINGAME 1
Board of Trustees Agenda - a
August 15, 2006—5.30pm
480 Primrose Road—Library Conference Room
SUGGESTED ACTION
I. CALL TO ORDER
II. ROLL CALL
III. WARRANTS & SPECIAL FUND Approval
IV. MINUTES Approval
Library Board of Trustee Minutes July 18, 2006
V. CORRESPONDENCE AND INFORMATION Information
A. Letter: GeneWeisskopf
B. Proclamation for One Book/One Community (Section IX. A.)
C. Sample Reference Question
--VI. FROM THE FLOOR (Public Comments)
VII. REPORTS
A. City Librarian's Report—Escoffier Information
B. Foundation Report- Escoffier Information
VIII. UNFINISHED BUSINESS
A. Request to Change September 19,2006 Meeting Date Discussion/Approval
to September 26,2006
B. Trustee Appointment Information
IX. NEW BUSINESS
A. Proclamation for One Book/One Community Information/Action
Proclamation Presentation
B. Nomination of Officers for 2006-2007 7 5, Information/Action
X. ANNOUNCEMENTS ,n
_I. ADJOURNMENT Adjourn
BURL NOAME
Board of Trustees Minutes
July 18,-2006
I. Call to Order
Secretary Toft called the meeting to order at 5:30pm.
IL Roll Call
Trustees Present: Nancy Brock, Bruce Carlton, Deborah
Griffith, Pat Toft
Trustee Absent: Katie McCormack
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Warrants and Special Funds
The Trustees unanimously approved the Warrants. M/S/C
(Griffith/Carlton)
IV. Minutes
The Trustees approved as written the minutes of the June 20, 2006
meeting. M/S/C (Carlton/Griffith)
V. Correspondence and Attachments
A. News From the Capital - The state budget signed by Governor
Arnold Schwarzenegger on June 30, 2006 includes a General Fund
increase of$7M to the Public Library Foundation (PLF) and to the
transaction-based interlibrary Loan and Direct Loan Program. The
City Librarian noted that the procedure for calculating these loans
will be based on first check outs only. Renewals will not be counted
as in the past. Since 25 to 30% of borrowers renew their books, our
statistics will most likely begin to show a deficit of this percentage.
B. Estate O.E. E. Anderson - The Trustees approved a motion to
add an engraved leaf to the donor vine in memory of O. E E.
Anderson who made a bequest of$20,000 from his estate to the
Burlingame Library. M/S/C (Griffith/Carlton) Mr. Anderson did not
specify in his bequest how his,donation should be allocated.
Therefore, the Trustees will be able to use the donation as specific
Library needs and projects arise. -
C. Current Library Foundation Budget 2006 - The Trustees
reviewed the current Foundation expenditures. Trustee Griffith
inquired into the possibility of providing programs for Burlingame
High students especially those who have reading deficiencies.
48o Primrose Road Burlingame•California 94010-4083
Phone(650)558-7474'Fax(650)342-6295'www.burlingame.org/library '
The Ci Librarian noted that the Library '�
City ary does have a yearly Teen
Poetry Workshop and that committee members of the One
Book/Once Community program have visited high schools in the
area to encourage student participation in this event. For adult non-
readers, the country�provides a program entitled "Project Read"
which is managed from the San-Mateo City Library. Our Library
budgets $8,000 for this program. Currently, there are not any
programs offered by Burlingame Library for high school students
who have reading deficits.
VI. From the Floor - No one from the public attended the meeting.
VII. Reports
A. City Librarian's Report - Highlights of Report
1. Personnel Issues - Interviews for the full time Librarian
with both children and adult experience will begin July 19th.
Thirty applications have been received.
2. San Mateo Public Closure - San Mateo Pubic Library
will be closed for 7 weeks in preparation for the opening of the
new library on August 27th. Arrangements have been made
with the City of San Mateo, to have some of its staff members
fill in on the public service desks in anticipation of patron
increases due to its temporary closure.
3. Children's Department
a. Summer Reading Club - This year the three summer
reading clubs have had the highest attendance since
their inception. Presently, there are 1,000 children
enrolled.
b. Family Fun Nights - Family Fun Nights are
extremely popular and every event has been sold out.
Because the Lane Room can accommodate only 120
people, tickets are.sold in advance on a first come first
serve basis.
B. Foundation Report
Foundation Event - President Hamilton presented his
Strategic Plan to the Foundation Board, Foundation Advisory
Board and Library Trustees at an evening soiree held on the
Library terrace July 14th. This plan will serve as the .
instrument by which the Foundation will implement its goal of
providing a source of funding for Library needs that are not
included in the City budget, as well as enhancing the role of
the Foundation in the community.
C. Trusteeship Vacancy - The appointment of a new Library
Trustee has been postponed until the end of August.
Library Board.of Trustee Minutes 2
July 18,2006
1
VIII. New Business
The Trustees approved the memorial leaf for Mr. Anderson during the
discussion of his bequest under Section V. Correspondence and
Information.
IX. Announcements
A. Novelist- Novelist training was held for the library staff on July
l l th. This new database program will be available for our patrons the
week of August 1st and will assist patrons in finding books that are
similar to ones they previously read and enjoyed. Patrons will also have
the opportunity to subscribe to a free newsletter database entitled "Next
Reads" which will give them an annotated list of new publications added
to our Library's collection. The City Librarian informed the Trustees that
it would be possible to give them a demonstration of Novelist. Foundation
Board members would be invited.
B. Future Meeting Dates
1. August 15, 2006 - Trustee Brock will not be able to attend
the August 15th meeting due to previously made vacation plans.
Trustees Carlton, Griffith and Toft will be in attendance.
2. !September 19, 2006 - The Trustees requested that the
September 19th meeting be changed to September 26th. The
requested meeting change will be placed on the August 15, 2006
agenda.
C. PLS Orientation - PLS will hold an orientation meeting September
19th for new trustees.
X. Adjournment
The meeting was adjourned at 7:00pm. The next regular meeting will
be held August 15, 2006 in the Conference Room at 5:30pm.
M/S/C (Brock/Griffith)
Respectfully Submitted,
Alfred H. Escorfier
City Librarian
Library Board of Trustee Minutes 3
July 18,2006
Eustis, Jan
nom: Gene Weisskopf[genew@au2pb.com]
went: Sunday, July 30, 2006 10:17 AM
To: Eustis, Jan
Subject: Thank you for your kind words
Your card was very much appreciated Tan. My mother was so fortunate to live
so close to downtown Burlingame and, especially, the Burlingame Library --
it was such an important part of her life. Your efforts to keep her involved
with the library when she was rarely leaving home was a tremendous boost for
her. She was an avid reader throughout her life.
You've probably already closed out my mother's library card. If there's any
money owed for old late charges, etc, let me know.
Thank you, Jan, for helping to keep my mother connected to the library, and
for helping to fulfill the library's role in the community. The library in
its remodeled splendor is a wonderful asset to Burlingame.
Gene
Richland, WA
1
PROCLAMATION OF THE CITY OF BURLINGAME
One Book, One Community: Burlingame Reads
"The Kite Runner Month"
October 2006
WHEREAS, One Book, One Community reading programs have successfully united
communities throughout the United States; and
WHEREAS, reading and discussing great literature can build common ground between
neighbors; and
WHEREAS, Afghani physician and Bay Area resident, Khaled Hosseini has written a
novel that incorporates the theme of immigration to the United States and illustrates
the culture and traditions of the people of Afghanistan; and
WHEREAS, The Kite Runner is a coming of age novel encompassing the universal
themes of friendship and redemption; and
WHEREAS, the Peninsula Library System's San Mateo County Libraries have partnered
to produce the One Book, One Community: San Mateo County Reads, community wide
program throughout the County of San Mateo; and
WHEREAS, the community is encouraged to read The Kite Runner and attend various
scheduled events being held at all of the public libraries in San Mateo County during
the month of October, which will provide opportunities to share personal stories,
discuss the book's themes and address its relevance to Burlingame residents; and
WHEREAS, Khaled Hosseini will appear at the San Mateo Performing Arts Center on
October 19th, 2006.
NOW, THEREFORE, BE IT RESOLVED, that I, Cathy Baylock, Mayor of the City of
Burlingame, do hereby proclaim October 2006 as "One Book, One Community:
Burlingame Reads The Kite Runner Month."
A self-effacing Californian restores a WWI village in northern France and a modern fan
`- tries to give her some credit
I received a letter back in February of 2006 from a gentleman in France who wanted a
photograph of Mrs. Ethyl Crocker and her two daughters, residents of Hillsborough in the
1910's and 20's, for an article on the restoration of the village of Vitrimont in north-
eastern France. Mrs. Crocker financed and facilitated the restoration of the church and
the Mairie among other buildings. Mr. Gerard Pillot contacted me by letter asking if I
could provide non copyrighted photographs for his article. I researched the Crocker
family and learned a fascinating bit of history; Mrs. Crocker's sister married count
Poniatowski whose wheeling and dealing helped to create Tanforan race track but which
eventually got him in trouble with the locals, so he and his family moved to France,thus
the French connection.
I sent Mr. Pillot copies of articles and book chapters on Mrs. Crocker and her family
which he much appreciated but all of the rather poor pictures were copyrighted.
Meanwhile I researched the descendents of the Crocker girls. One had married a Count
Charles de Limur whose son, a prominent San Franciscan, had died two years ago. A
search for this man's son, also Charles, who was quoted in the obituary, found him and
his wine business in Calistoga. As a last ditch effort I wrote to the family, this month I
received a reply from an apologetic Gretchen de Limur who will be sending us scanned
copies of those wonderful Crocker women. Mr. Pillot whom I contacted by email is
thrilled.
The de Limur's will be spending a year in Paris and they are planning to visit the little
village their great grandmother helped to restore. The Burlingame Public Library now has
an excellent collection of articles and photographs of the village of Vitrimont and the
Crockers mother and daughters.
5-URL NOANE
City Librarian's Report
August 15, 2006
New Main Library Schedule in place
The two additional hours added to the library schedule are in place and
the public is learning of the longer hours. All library signage has been
updated to reflect the changes. Library managers have been staffing the
initial Friday evenings to see what staffing is needed. We will begin
regular staffing in August.
Summer Reading Clubs Were a Roaring Success!
The three children's summer reading clubs came to a close the week of
July 24th. Nearly 1,000 Burlingame and Hillsborough children
participated. The Summer Reading Clubs were co-sponsored by the
Burlingame Lions Club and the Burlingame Library Foundation.
The Family Fun Nights were sell outs each time with 120 per session.
August is the annual planning month for the children's and teen
departments. We will be implementing some new collections and
programs focused particularly at teens as we move into the 2006-2007
fiscal year.
San Mateo Public Library Opens August 27th
We are grateful to the staff of the San Mateo Public Library for assisting
us in filling in during the 7-week San Mateo closure. The traffic has been
greatly increased at the Burlingame main library. Their experienced staff
was able to step in and work our service desks and help relieve the
burden.
Changes in Interlibrary Loan and Direct Loan Statistics
Public libraries may no longer count "renewals" for ILL and Direct Loan
reimbursement from the state. This change took place this last quarter.
This has reduced our statistics by 30%, meaning 30% less funding for
service to non-residents. This makes more funding available statewide for
reimbursements, but hurt those of us who have heavy crossover traffic.
480 Primrose Road•Burlingame-California 94010-4083 1
Phone(650) 558-7474-Fax(65o)342-6295•www.burlingame.org/library
y
Foundation Fall Schedule
The Burlingame Library Foundation will hold their Fall Book Sale on
Friday, Saturday and Sunday, October 6, 7, 8th. There will be a $ 5.00
charge at the door on Friday night only.
In addition, the upcoming sale will be leveraged with a new fall event
featuring a book auction for the higher value books. The book auction
will take place Friday, October 6th, from 7 PM-9 PM. Invitations will be
mailed. Cost will be $ 25.00 per person, and wine and cheese will be
served along with musical entertainment.
The Foundation will also be launching its new website as part of the
publicity around the sale: www.burlingamelibraryfoundation.org.
The annual Foundation newsletter will be printed and published in
November.
New Librarian Hired
Kelly Keefer has been hired as a new Librarian I to fill our vacant
position. Kelly comes to us from the San Bruno Public Library where she
did adult and children's work. Kelly will work in both departments at
Burlingame as well. Kelly will begin work on August 21, 2006. --�
The Kite Runner: One Book/One Community
Kites have been installed in the lobby of the main library to announce
the One Book, One Community program for October. We have ordered
another 20 copies of the book in paperback and developed a reading list
of related titles.
Burlingame Library will feature Stephen Olsson (Kris Cannon's brother!)
an Emmy award winning film maker who will show his "Last Images of
War" and offer a question and answer session in the Lane Room on
October 11, 2006.
A proclamation has been written and sent to the City Clerk for
preparation to.present to the City Council. I would appreciate it if one of
the Trustees would present this Proclamation at the City Council meeting
of September 5, 2006.
All PLS Library Program Planning
Al Escoffier called a meeting with the County Librarian and the PLS
Director to discuss ways in which we can cooperate more fully on joint
adult programming. We all have a need for adult programming, and it is
often just as easy to plan, book and arrange several programs
throughout the county by one author or performer, as it is to plan one
2
ti.
program. We will be bringing this idea to the full PLS Administrative
�. Council in August.
Library Periodical Collections Reviewed
The Library periodical collections underwent their annual review by a
task force of librariana. Several expensive items either ceased or were
dropped. All of the dropped items are available in full text both in the
library and remotely, so there was not a need to duplicate them, as they
did not circulate in hard copy. Several new titles were added. Changes in
our list begin January 2007.
Annual Library Collection Meeting
All of our professional librarians and support staff met in a meeting on
July 12th to discuss various issues about budget, assignments and focus
of the collections for 2006-2007. The Trustees-approved copy of the
Children's Collection Development policy was distributed and discussed.
Collection assignments were re-distributed. Some changes were held off
until the new librarian is on board. Focus for the collection this year will
be to expand the patron-popular "Quick picks," refresh the children's
paperback collection, and add more funding and multiple copies to the
highly popular media collection.
�- Novelist and Next Reads Databases Added
Thanks to a memorial gift from Trustee Deborah Griffith, the library has
added two new databases. "Novelist" helps readers answer the question:
"I just read this book and I'd like something similar!" Staff has been
trained in its use and it is now available to the public.
"Next Reads" is a customized online subscription to which our library
users may subscribe for free. Users choose one or more areas and
receive regular monthly newsletters on what's new in Burlingame's
collection on their topic of interest. This is similar to the way Amazon
handles their business model. We are excited to get both of these items
rolling. Linda Santo of our staff will be taking on the training and
publicity for both.
Upcoming Events:
• Library Foundation Board Meeting, August 10, 5:30 PM
• Library Board Meeting, August 15, 5:30 PM
• San Mateo Main Library Opens, Sunday, August 27
• Labor Day Holiday, September 3 & 4, Closed
Alfred H. Escoffier
City Librarian
August 2, 2006
r 3
IX. B. New Business Nomination of Officers for 2006/2007
Background: The Board of Trustees has two officers: President and
Secretary. Past practice has been that the Board rotates the Presidency
and the Secretary according to experience on the Board.
This year, Pat Toft would be eligible for President of the Board. The
Secretary/President Elect would be either Bruce Carleton or Deborah
Griffith, as both have the same appointment date of June 2006.
Action: The Board should nominate a Trustee for President and a Trustee
for Secretary (and next year's president) at the August meeting. The final
election would take place at the September meeting.