HomeMy WebLinkAboutMin - LB - 2006.05.20 BUFLMOANI
Board of Trustees Minutes
May 16, 2006
I. Call to Order
President McCormack called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Nancy Brock, Bruce Carlton, Deborah
Griffith, Katie McCormack, Pat Toft
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Warrants and Special Funds
The Trustees approved the warrants dated May 15, 2006. M/S/C
(McCormack/Toft)
IV. Minutes
The Trustees approved as written the minutes of the April 18, 2006
meeting. M/S/C (Carlton/Griffith)
�-- V. Correspondence and Attachments
A. Trustees and Revolving Quarterly Reports - The reports
show balances of$13,633.08 for the Revolving Account and
$91,651.80 for the Trustees. Many of the individual accounts in the
Trustees Special Fund are private or memorial donations designated
for specific needs of the Library such as children's books.
B. Peninsula Community Foundation - The Peninsula
Community Foundation and the Community Foundation Silicon
Valley are exploring opportunities of merging their resources in order
to provide an expanded level of.service for their donors. Presently,
daily operations and grant making practices will remain the same.
VI. From the Floor
No one from the public attended the meeting.
VII. Reports
A. City Librarian's Report - Highlights of Report
1. Library Budget - The total budget increase will be 4.1%0.
Increases will be in the following areas: 3% for employee
salaries and benefits, 2 additional public service hours, $33K
in funding for materials and 18% in costs for the Peninsula
Library Automated Network. The final Council budget session
is May 31st, 6:00pm in the Lane Room.
48o Primrose Road Burlingame•California 94010-4083
Phone(650)558-7474•Fax(650)342-6295•www.burlingame.org/library
2. Personnel Issues - Recruitment for the vacant full time '1
librarian position is scheduled for June with the final selection
being made in July. With an increased page staff, the
Circulation Department has been able to finish the backlog in
book shelving_and is now in the process of shifting the
collection. t
3. City Emergency Plan - The City is in the process of
developing an emergency evacuation plan for each individual
_ building. The Library's evacuation plan has been in existence
since 1997 and will be updated and reviewed by the Safety
Committee.
B. Foundation Report
President Hamilton presented the strategic plan draft which
was developed by those members who attended the meeting on
April 29th. A key feature of the plan is to provide a steady flow
of revenue for specific needs of the Library that are not funded
through the City budget. The Board is in the process of
preparing to host a soiree in September and invite the Library
Trustees.
C. Centennial Report J
Present plans for the Centennial celebration are to focus on 4
major events which will include a series of smaller events. The
Trustees received a current schedule of events. Both the
Library and the Foundation plan to tie their programs and
fund raising events to the Centennial.
VIII. Unfinished Business
Library Budget - Budget issues were previously discussed during the
City Librarian's report.
IX. New Business - Review of 2 Options for Scheduling 2 Additional
Service Hours Allocated to the Library by the City Council
A. Options - The Trustees reviewed the pros and cons for "Option I"
which would extend Friday hours from 5PM to 7PM and "Option II" which
would extend Friday and Saturday hours from 5PM to 6PM.
B. Conclusion - The Trustees unanimously approved the motion of
Trustee Griffith to support "Option I". M/S/C (Griffith/McCormack)
Library Board of Trustee Minutes 2
May 16,2006
X. Announcements
�- A. Trustee McCormack advised the Trustees of two events they
may wish to attend and recommended that new Trustees attend the
PLS Orientation Program.
1. Orientation Program- PLS will hold an orientation
program for new staff on September 19, 2006 at the PLS
building located at 2471 Flores Street, San Mateo.
2. BALIS, Silicon Valley Library System - A
breakfast will be held by these entities on October 21, 2006 to
inform attendees what bay area libraries are doing.
B. Volunteer Tea- Trustees Griffith, Carlton and Brock will
attend the volunteer tea on May 18th which the staff gives to
acknowledge the important contributions of the Library volunteers.
C. Summer Meeting Schedule - Nancy Brock will be on vacation
for the June 20th meeting; Trustees Carlton, Griffith, McCormack
and Toft will be in attendance. All Trustees will be in attendance for
the July 18th and August 15th meetings.
XI. Adjournment
The meeting was adjourned at 7:00pm. The next meeting will be held
June 20, 2006 in the Conference Room at 5:30pm.
M/S/C (Toft/Carlton)
Respectfully Submitted,
X/; 4fie/Alfr dH. Esco
City Librarian
Library Board of Trustee Minutes 3
May 16,2006