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HomeMy WebLinkAboutMin - LB - 2006.05.20 BUFLMOANI Board of Trustees Minutes May 16, 2006 I. Call to Order President McCormack called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Nancy Brock, Bruce Carlton, Deborah Griffith, Katie McCormack, Pat Toft Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds The Trustees approved the warrants dated May 15, 2006. M/S/C (McCormack/Toft) IV. Minutes The Trustees approved as written the minutes of the April 18, 2006 meeting. M/S/C (Carlton/Griffith) �-- V. Correspondence and Attachments A. Trustees and Revolving Quarterly Reports - The reports show balances of$13,633.08 for the Revolving Account and $91,651.80 for the Trustees. Many of the individual accounts in the Trustees Special Fund are private or memorial donations designated for specific needs of the Library such as children's books. B. Peninsula Community Foundation - The Peninsula Community Foundation and the Community Foundation Silicon Valley are exploring opportunities of merging their resources in order to provide an expanded level of.service for their donors. Presently, daily operations and grant making practices will remain the same. VI. From the Floor No one from the public attended the meeting. VII. Reports A. City Librarian's Report - Highlights of Report 1. Library Budget - The total budget increase will be 4.1%0. Increases will be in the following areas: 3% for employee salaries and benefits, 2 additional public service hours, $33K in funding for materials and 18% in costs for the Peninsula Library Automated Network. The final Council budget session is May 31st, 6:00pm in the Lane Room. 48o Primrose Road Burlingame•California 94010-4083 Phone(650)558-7474•Fax(650)342-6295•www.burlingame.org/library 2. Personnel Issues - Recruitment for the vacant full time '1 librarian position is scheduled for June with the final selection being made in July. With an increased page staff, the Circulation Department has been able to finish the backlog in book shelving_and is now in the process of shifting the collection. t 3. City Emergency Plan - The City is in the process of developing an emergency evacuation plan for each individual _ building. The Library's evacuation plan has been in existence since 1997 and will be updated and reviewed by the Safety Committee. B. Foundation Report President Hamilton presented the strategic plan draft which was developed by those members who attended the meeting on April 29th. A key feature of the plan is to provide a steady flow of revenue for specific needs of the Library that are not funded through the City budget. The Board is in the process of preparing to host a soiree in September and invite the Library Trustees. C. Centennial Report J Present plans for the Centennial celebration are to focus on 4 major events which will include a series of smaller events. The Trustees received a current schedule of events. Both the Library and the Foundation plan to tie their programs and fund raising events to the Centennial. VIII. Unfinished Business Library Budget - Budget issues were previously discussed during the City Librarian's report. IX. New Business - Review of 2 Options for Scheduling 2 Additional Service Hours Allocated to the Library by the City Council A. Options - The Trustees reviewed the pros and cons for "Option I" which would extend Friday hours from 5PM to 7PM and "Option II" which would extend Friday and Saturday hours from 5PM to 6PM. B. Conclusion - The Trustees unanimously approved the motion of Trustee Griffith to support "Option I". M/S/C (Griffith/McCormack) Library Board of Trustee Minutes 2 May 16,2006 X. Announcements �- A. Trustee McCormack advised the Trustees of two events they may wish to attend and recommended that new Trustees attend the PLS Orientation Program. 1. Orientation Program- PLS will hold an orientation program for new staff on September 19, 2006 at the PLS building located at 2471 Flores Street, San Mateo. 2. BALIS, Silicon Valley Library System - A breakfast will be held by these entities on October 21, 2006 to inform attendees what bay area libraries are doing. B. Volunteer Tea- Trustees Griffith, Carlton and Brock will attend the volunteer tea on May 18th which the staff gives to acknowledge the important contributions of the Library volunteers. C. Summer Meeting Schedule - Nancy Brock will be on vacation for the June 20th meeting; Trustees Carlton, Griffith, McCormack and Toft will be in attendance. All Trustees will be in attendance for the July 18th and August 15th meetings. XI. Adjournment The meeting was adjourned at 7:00pm. The next meeting will be held June 20, 2006 in the Conference Room at 5:30pm. M/S/C (Toft/Carlton) Respectfully Submitted, X/; 4fie/Alfr dH. Esco City Librarian Library Board of Trustee Minutes 3 May 16,2006