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HomeMy WebLinkAboutMin - LB - 2005.11.15 BURLINGAME PUBLIC LIBRARY Burlingame Public Library Board of Trustees Minutes November 15, 2005 I. Call to Order President McCormack called the meeting to order at 5:45pm II. Roll Call Trustees Present: Nancy Brock, Deborah Griffith, Katie McCormack and Pat Toft Trustee Absent: Bruce Carlton Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder 111. Warrants and Special Funds The Trustees approved the warrants dated November 15, 2005. M/S/C (Toft/Griffith) The Trustees approved the warrants dated October 17, 2005. M/S/C (Brock/Toft) IV. Minutes The Trustees unanimously approved the minutes of the October 17, 2005 meeting. M/S/C (Toft/McCormack) V. Correspondence and Attachments Correspondence and Attachments were noted. A. Peninsula Community Foundation - The PCF has been working with other community foundations in the Gulf Coast to determine how to effectively distribute contributions of approximately $600,000 to rebuild the area. The Trustees suggested that Mr. Veech might be interested in making his contribution through PCF since we have not heard from the Library Director of our adopted library, St. Tammany. The City Librarian will contact Mr. Veech. B. Librarian's Wish List 2006 - The City Librarian reviewed his Wish List for the coming year which he has submitted to the Foundation Board of Directors. Funding requests include is for children and adult programs, collection enhancement,. City/Library Centennial Celebration, and additional story times on Saturday morning. The total amount of the request is $55,200.00. VI. From the Floor No one from the public attended the meeting. 48o Primrose Road•Burlingame•CA 940ro-4o83 Phone (650) 558-7474'Fax(650) 342-6295 VII. Reports A. City Librarian's Report - Highlights of Report 1. National Awards - The American Library Association presented the Library with 4 national awards for public relations. The awards were given for 2 brochures, a poster notifying patrons of a Persian children's program, and the Foundation Newsletter entitled "Library Lines". Maryam Refahi, library staff artist, created the designs for these items. 2. Personnel Issues Jim Kaufman our building maintenance worker, has returned to work on a part time basis until December when he will move to full time status. Tracy Hammond remains on disability sick leave. Vacation hours given by City and Library staff will provide Tracy with an additional 6 months on the city payroll. Linda Santo, who has been out on a workman's comp surgery is scheduled to return to work the first part of December. Jan Eustis, will be out on disability sick leave fora period of 6 to 8 weeks. 3. Burlingame City Centennial The City has begun making plans for the Burlingame Centennial which will be continuous from July 2007 until July 2008. Committee chairpersons will be looking for volunteers. The official centennial for the library is October 18, 2009. 4. Milllennium Online System,-' A new "holds" module is being added which should make placing holds more user friendly. The City Librarian is working independently with an IT professional to ascertain how to better work with our vendor to get the information we need from the new system. B. Foundation Report 1. Book Sale - The book sale netted $1,500. Jim Cannon and Stephen Hamilton, who co-chaired the sale, are researching new ways to market the next event which will be held in April of 2006. C. CALTAC Workshop Trustee Brock reported that the workshop was technically informative. Usage of various electronic tools used in libraries today such us radio frequency identification, e-books and wireless access to the internet were discussed. Library Board of Trustee Minutes 2 November 15 2005 VIII. Unfinished Business A. Employee Award Status - Trustees Toft, Griffith, and McCormack will review the nominations after today's meeting. B. Employee Recognition Dinner Status - Trustees Katie McCormack, Pat Toft and Foundation Board member Heidi Kenney will meet with the Doubletree Catering Manager to confirm the final details for the dinner. IX. New Business A. Statistics Comparison Requested by Trustee Carlton In the absence of Trustee Carlton, the Trustees present passed a motion to table the discussion on this issue until Trustee Carlton could be present. M/S/C (Griffith/Toft) B. Library Hours Budget Figures - The Trustees reviewed the financial information on the loss of service hours prepared by the City Librarian. The City Librarian noted that the Trustees could also consider opening different hours rather than the specific hours that were lost due to the cuts. One option could be to open more hours on Sunday. The City Librarian and Library managers will explore this option with regard to staffing before the next Trustee meeting. Trustee Griffith made a motion to table this matter until the January meeting. M/S/C (Griffith/Brock) C. Cancellation of December 20, 2005 Meeting - The Trustees unanimously passed a motion to cancel their December 20, 2005 Trustees meeting due to lack of business. M/S/C (Griffith/Brock) D. Staff Recognition - The Trustees approved the City Librarian's request to fund the awards given to staff for their years of, service. M/S/C (Toft/Griffith) X. Announcements Trustee McCormack noted that that the Community Information Program site found on the PLS Website is a useful source for finding out about events and happenings in San Mateo County. XI. Adjournment The meeting was adjourned at 6:30pm. The next meeting will be held January 17th at 5:30pm in the Conference Room. Respectfully Submitted, Alfred H. Escoffier City Librarian Library Board of Trustee Minutes 3 November 15 2005