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HomeMy WebLinkAboutAgenda Packet - LB - 2005.11.15 ,'IURLINGAME PUBLIC LIBRARY B"R�'"SAME 1 W191-Board of Trustees AgendaNovember 15, 2005—9.30pm 480 Primrose Road—Library Conference Room c Lid SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. WARRANTS & SPECIAL FUND Approval IV. MINUTES Approval V. CORRESPONDENCE AND INFORMATION Information A. Letter: Gordon Thompson B. Letter: Unique Management C. Duncan Trust Statement D. Revolving &Trustee Statements E. Foundation Wish List VI. FROM THE FLOOR (Public Comments) 'II. REPORTS A. City Librarian's Report—Escoffier Information B. Foundation Report- Escoffier Information C. CALTAC Workshop - Nancy Brock Information VIII. UNFINISHED BUSINESS A. Employee Awards Status Information B. Employee Recognition Dinner Status Information IX. NEW BUSINESS A. Statistics Comparison Requested by Trustee Carlton Discussion B. Library Hours Budget Figures j ,p:,,,' Discussion C. Cancel December Meeting ,` Approval D. Staff Recognition, $1,000 Approval M ANNOUNCEMENTS XI. ADJOURNMENT Adjourn BURLINGAME PUBLIC LIBRARY Burlingame Public Library Board of Trustees Minutes October 18, 2005 I. Call to Order President McCormack called the meeting to order at 5:30pm II. Roll Call Trustees Present: Nancy Brock, Bruce Carlton, Katie McCormack and Pat Toft Trustee Absent: Deborah Griffith Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder 111. Warrants and Special Funds The warrants will be considered for approval at the November 18th meeting. IV. Minutes The Trustees unanimously approved the minutes of the September 20, 2005 meeting. M/S/C (Toft/Carlton) V. Correspondence and Attachments Correspondence and Attachments were noted. A. Overview of Library Annual Statistics '04-'05 - The Trustees reviewed the final numbers for the categories required for the California State Survey. Trustee Carlton requested a comparison of the figures for prior years as well as how Burlingame compared to other libraries in the area. B. Program List for Birthday Bash 1. Children's Program Donations - Trustee McCormack suggested putting the list of Children's programs on the Website with a notation that a patron did not have to fund the entire program but could make a donation of any amount toward his or her program of-choice. 2. Merchant Donations - The Trustees will be given a copy of the merchant donation list for the Birthday Bash. Rachel Rothe of the Foundation will send the appropriate acknowledgements. VI. From the Floor 48o Primrose Road•Burlingame•CA 94010-4083 Phone (650) 558-7474'Fax(650) 342-6295 VII. Reports A. City Librarian's Report - Highlights of Report 1. Popular Materials Area - The library Foundation has given this area a new bookstore look by donating the funds to purchase rolling shelving with slanted shelves that make it more user friendly for patrons to select their reading materials. 2. Paperbacks - Quick Picks is the name selected for the new catalogued paperback collection. Quick picks check out for 3 weeks and accrue fines. 3. Public Art - The first piece of public art given to the City under the new public art policy was dedicated in the memory of Gloria Barton at the Library on October 18th. The statue entitled "Boy Reading" was given by Gloria Barton's friends and resides in the library lobby just outside the children's room. The library staff hosted a reception in honor of the family and friends who attended the dedication. 4. Personnel Issues - The Library staff remain at a deficit of 3FTE. Tim Wallace, cataloger at the San Bruno Library, has been hired to help the Technical Service staff clear up the back log of non-fiction and children's materials. B. Foundation 10th Anniversary Fundraising Report The Birthday Bash was a huge success with both children and adults enjoying themselves immensely. Entertainment included the Walden Marionettes, strolling folk singer Jim Stevens, as well as crafts and face painting. Adults amused themselves by purchasing balloons for $20.00 with secret prizes inside. Stephen Scheifele and Rochelle Yonezawa held the lucky key to the treasure chest. The treasure was a fully paid trip to Disneyland for four. VIII. Unfinished Business ALA Response to Aiding Libraries Damaged by Katrina In answer to the City Librarian's inquiry on behalf of Alex Veech, ALA has paired us with a library in St. Tammany Parrish for their Adopt a Library program. We are awaiting further information. IX. New Business A. PR Awards from American Library Association - These awards will be formally presented at the City Council meeting November 7th. B. Holiday Program - The library will host its own holiday program on December 6th at 6:00pm featuring the Peninsula Girls Chorus. Library Board of Trustee Minutes 2 October 18,2005 C. Employee Awards Status - Nomination forms have been given �- to all employees and the requested return date is November 4th. D. Employee Recognition Dinner - Katie McCormack and Heidi Kenney are planning the dinner and will send out the invitations in the near future. X. Announcements A. Loss of Public Service Hours Trustee McCormack suggested that the loss of public service hours be a future agenda item and inquired as to when is the best time for the Trustees to begin reviewing this subject with regard to current budget planning. The City Librarian will provide the Trustees with financial information on the loss of service hours. B. System Advisory Board- Trustee McCormack noted that either Saturday morning February 11 th or 25th, there will be a workshop with PLS, BALIS, SVLS and San Francisco Library. C. Legislative Breakfast - The date has not been determined at this time but it will be a Saturday morning and the topic will be the Library Bond Issue for the June ballot. Trustee McCormack suggested that City Council members should be invited to the breakfast. XI. Adjournment The meeting was adjourned at 7:30pm. The next meeting will be held November 15, 2005 at 5:30pm in the Conference Room. M/S/C (Brock/Carlton) Respectfully Submitted, Alfred H. Escoffier City Librarian Library Board of Trustee Minutes 3 October 18,2005 Gordon Thompson 406 Davis Cir Clinton, TN 37716 October 12, 2005 Burlingame Public Library 480 Primrose Road Burlingame CA 94010 Dear Ladies: This may be my last opportunity to thank you for the wonderful gift of books which you made to the crew of the S. S. Richard Halliburton in March of 1945. We loaded up with 10,000 tons of dry cargo in 5 holds and several more tons of deck cargo lashed down to the hatch covers. We passed outwards under the Golden Gate Bridge and headed out into the blue, blue Pacific. About the second day out we got into a squall in the Farallons and wallowed badly. In the middle of the night, the ship capsized and the deck cargo tore loose. The ship _ shuddered and righted itself. There was extensive damage to the bulwark and the hull. We turned back to San Francisco and went into drydock for repairs. The morale in general had gone from high expectations to abysmal when, lo!, what should show up in the mess room but two boxes of books from the Burlingame Public Library! This was a completely, unlooked-for present. Nobody saw who brought them in. They just appeared there in our mess room. The excitement level took a step increase. An automatic circulation system developed and a new level of literacy prevailed. Those books helped us through those dreary days in drydock. In time we were declared seaworthy and set out again into the vast Pacific. The books continued to circulate and a grading system arose to highlight the more popular volumes. It was 26 days from San Francisco to Lae, New Guinea so before long a new `pulp' language developed on board. Flowery literary phrases crept into the language and a new hybrid Burlingame Culture brightened our lives. 2 - Continued, Most of us were mid-continent boys who had never heard of Burlingame and so we could only imagine what a wonderful, idyllic place it must be. That trip lasted 9 months from Lae, New Guinea to the Phillipines, to Yokohama with the Burlingame books as steady companions. That was 60 years ago, but those of us .who are still around, recall with fondness how those books magically appeared and provided an immediate 'pick-up' that lasted the entire 9 months. and my buddies send you our sincere thanks for that gift so long ago. We could not forget. In our minds we still imagine what a beautiful place Burlingame must be . . . full of lovely, thoughtful people! Our belated thanks. Very truly yours, ,,421-0r�-72 -7-2- Gordon Thompson, Oiler S. S. Richard Halliburton Manaement UNIQUEServiceg s, Inc October 21, 2005 Mr. Alfred H. Escoffier Burlingame Public Library 480 Primrose Rd Burlingame, CA 94010-4083 Dear Mr. Alfred H. Escoffier: Unique Management Services, Inc. (UMS) has provided a quality material recovery service for the Burlingame Public Library since July 2003. As of September 2005, the library has submitted 888 accounts for collection. The financial result for your library has been the total recovery of$54,323.40 in materials, cash received, amounts waived. This does not include amounts still to be recovered from patrons who will respond to our continued contacts. When considering the value of our recoveries described above compared to the amount UMS has billed the library, our service has given the library a return of$6.83 for each $1.00 invested. This 7:1 ratio shows a powerful return on the library's investment, one that we are pleased to report. $60,000 ----------------------------------------- $45,000 ------------------------- N%, $30,000 ------------------------- ----- IM Total Billings ■ Total Recovery $15,000 ------------------------- $0 Total Billings Total Recovery It should also be noted that we have demonstrated that we can maintain patron goodwill while producing these results. In addition, with our strategic partnerships and strong working relationships with ILS vendors, UMS can ensure all data is transferred and processed electronically to eliminate paperwork and minimize library staff time. Unique Management Services, Inc. strives to provide thorough and useful recovery information on a regular basis. In addition to our monthly reports, many of our clients have expressed a desire to see our results compared to cost. Please keep in mind that this letter is an overview of your historical recovery. If you should require results for a specific time period, please do not hesitate to contact your customer service representative. We appreciate the opportunity to serve the Burlingame Public Library and its patrons. Sincerely, Brad Rainier Customer Service Specialist cc: Ms. Amy Gettle 119 East Maple Street • Jeffersonville, Indiana 47130 • (812) 285-0886 a Fax: (812) 285-0895 peninsula Coll'1'11'ritIiT ity foundation'' October 21, 2005 Mr. Alfred H. Escoffier City Librarian Burlingame Public Library 480 Primrose Road Burlingame, CA 94010-4083 Dear Al, With your fund statement for the third quarter of 2005, I am pleased to share the announcement that America's Promise, led by Colin Powell and his wife, Alma, has just recognized San Mateo County along with the City of San Jose as two of the "100 Best Communities for Young People" in the United States. Our donors can take pride in the multiple projects and partnerships that PCF has helped catalyze, fund and staff in partnership with nonprofit and government leaders throughout our community that contributed to this recognition by America's Promise. In the wake of Hurricanes Katrina and Rita, I also want you to know that PCF staff members are staying in close touch with our colleagues at community foundations throughout the Gulf Coast states. As relief efforts proceed, we are looking at the next horizon to see how contributions to PCF's Hurricane Katrina Disaster Relief Fund - now totaling almost $600,000 - can be most effectively deployed to help rebuild the nonprofit safety net that will be so crucial in restoring community-based services in the South. In addition to the Fund established by PCF, we are heartened to tell you that PCF donor advisors have recommended more than $400,000 in grants to support various direct service organizations working on hurricane relief efforts. On a more local level, I will soon be writing to ask for your support of our annual campaign for the Community Fund. As you contemplate your year-end giving, we are very grateful for your consideration of PCF's catalytic efforts in connecting people, ideas and resources for the common good. The Community Fund helps us do what we do best - making our community a better place for everyone. At this moment,the holiday season is rapidly approaching and we want to remind you that in order to have your year-end grants approved and mailed before December 31 st, we need to receive your grant recommendations by December 9th. This will ensure sufficient time to complete our due diligence and approval process during this very busy time of year. If your plans include making an addition to your Fund via a readily marketable stock transfer, please initiate the transfer by December 23rd to ensure that you meet the 2005 tax year deadline. For more complicated gifts,we ask that you call the Philanthropic Services department by December 1 st to discuss the details. As always, we thank you for your generosity and partnership with Peninsula Community Foundation. My warmest appreciation for all you do to support so many communities far and near. Sincerely, Sterling Speirn President Peninsula Community Foundation 1012 Roger and Jean Hunt Duncan Fund peninsula Fund Activity Statement Tri mIt nty toundafion July 1, 2005 through September 30, 2005 Prepared for: Mr. Alfred H. Escoffier Burlingame Public Library 480 Primrose Road Burlingame, CA 94010-4083 Fund Activity Q_T_p Y-T-D Beginning Balance $ 963,006.80 $ 982,249.48 Contributions 0.00 0.00 Investment Income 3,805.76 10,818.81 Gain/Loss on Gifted Assets 0.00 0.00 Gain/Loss on Investments 40,531.43 52,757.75 Interfund Contributions 0.00 0.00 Other Income 0.00 0.00 Grants 0.00 (36,100.00) Interfund Grants 0.00 0.00 Support Fees (1,229.40) (3,611.45) Other Expenses 0.00 0.00 Ending Balance $ 1,006,114.59 $ 1,006,114.59 i Grants Payable $0.00 Balance Available for Grants $231,510.00 Comments For questions, please call Kara Coyle, Controller, or Vera Bennett, Senior V. P. & CFO at 650.358.9369. peninsula community foundation Dear Friends, We are pleased to enclose a new quarterly investment performance summary for our investment pools. This report will be produced each quarter by the Foundation's new investment consultant at Colonial Consulting and will be available to review under"Investment Summary'on the PCF Connect main menu. You can access PCF Connect from the Foundation's website at www.pc£org. If you do not have a password, please contact Jessica Mansmith in Philanthropic Services and she will assist you. Jessica can be reached at 650.581.4309 or jmansmith@pcf.org. We hope that you find the report informative. Sincerely, Vera Bennett Senior Vice President and CFO Peninsula Community Foundation T E L 650.358.9369 1700 South EI Camino Real, Suite 300 FA 650.358.9817 San Mateo, California 94402-3049 WEB www.pcf.org The Peninsula Community Foundation Investment Strategy/Performance As of September 30,2005 Investment Philosophy The Peninsula Community Foundation invests its assets to foster strong support of the community's current needs while also providing resources for future generations. Asset allocation is the key to achieving this objective. At this time, The Foundation offers four investment pools: equity, socially responsible balanced, fixed income and cash. Each pool is managed as shown below. The Foundation's Investment Committee is continually investigating ways to enhance performance while controlling risk. Asset Class Target Allocation Managers Equity Pool U.S. Large/Mid Capitalization Equities 70.0% Dodge&Cox/Jennison/Vanguard U.S. Small Capitalization Equities 15.0% Rice Hall James International Equities 15.0% Capital Guardian Socially Responsive Pool U.S. Large/Mid Capitalization Equities 65.0% Calvert Aggregate Fixed Income 35.0% PIMCO Fixed Income Pool Aggregate Fixed Income 50.0% PIMCO Short Term Fixed Income 50.0% Vanguard Cash Pool Money Market Funds 100.0% Vanguard/CD's Investment Commentary: A Resilient Market... Three major disasters occurred in the third quarter,with man made terror in London at the beginning of July, Katrina at the end of August and Rita in September. Despite all of this, markets moved higher(particularly outside of the U.S.)as investors gravitated towards energy and technology shares. These events have left the markets with large questions involving prospective economic growth as higher energy prices and rising short term interest rates begin to take their toll. Rebuilding the hurricane stricken regions should have a positive influence on overall GDP although it is also is likely to push federal deficits higher. In the bond market, prices fell as the yield curve continued to flatten. These conditions suggest that at least in the bond market,there are considerable concerns regarding future economic growth Foundation Performance -� The Foundation's objectives are long term in nature and each pool was constructed with the following in mind: • Construct a well-diversified portfolio able to achieve its return objectives during a variety of economic and market conditions. • Avoid attempts to predict short-term market behavior via market timing strategies. + Retain world-class investment managers who are expected to out-perform index funds over three to five year periods. Foundation Investment.Performance vs.Benchmark-Through 9130105,Net of Fees Latest Latest Latest Latest Latest Quarter 1 Year 3 Years 5 Years 7 Years Equity Pool +5.6010 +16.4% +17.6% -3.0% +3`:7% S&P 500 +3.6% +12.2% +16.7% -1.5% +4.3% Socially Responsive Poor +1.7010 +9.4% +10.3% -2.2% NIA 65%S&P 500135%Lehman Agg +2.1%. +9.0% +12.3% +1.6% N/A Fred Income Pool -0.1% +2:S% +4.1% +6:0% +5.611/o Custom Fixed Income Benchmark* -0.3% +20% +3.1% +5.6% +5.1% Cash Pool: +09% +2.8% +2.0% +2:7% +3.6% US Treasury Bills +0.8% +2.6% +1.6% +2.5% +3.1% *500/.Lehman AWegata/5(r/.Lehman 1-3 Year Govt/Corp. Commentary on Asset Class/Manager Performance- Third Quarter 2005 As shown above,the Foundation's Equity Pool has delivered strong returns when compared to the S&P 500 during the past few years and is closing the long term gap that existed. This recovery is the product of a well-diversified approach consisting of a variety of domestic equity strategies and some international exposure. During the past few years, stronger results have been the product of solid returns from domestic growth manager Jennison Associates and international manager Capital Guardian. The Socially Screened Equity Pool is also producing above benchmark returns during the past year as the relatively new manager team of PIMCO and Calvert have both out-performed their benchmarks during the past twelve months. Both the Fixed Income and Cash Pools have consistently delivered above benchmark results over all time periods listed above. In the fixed income portfolio managers PIMCO and Vanguard have each contributed to this result. The Foundation has had solid results over the years. We are pleased with the results during the past three years as delivering above benchmark results is an important objective. The Foundation continues to look at options to further enhance returns while also controlling risk. Produced By Colonial Consulting, LLC For The Peninsula Community Foundation, October 23,2005 Trustees Special Fund Balances Reportl As of 11/8/2005 11/8/2005 Page 1 11/8/2005 Account Balance Bank Accounts Cell Phone 0.00 Donations-Children 250.00 Donations-Misc 10,285.41 Duncan-Misc 1,355.64 Duncan-Audio Visual 10.76 Duncan-Fine Arts 4,000.00 Ellis Memorial 340.00 Farrell(Julia)Fund 6,006.06 Gottlieb(Ruth)Fund 125.00 Interest 12,335.42 Jackson(Dorothea)Fund 10,000.00 Karp Fund 200.00 Markus Fund 325.00 Mayall(Angeline)Fund 275.00 Nadaner Fund 15.00 Peltier Memorial Fund 1,270.00 Pine(Jane and David)Fund 1,000.00 Porter(Hilda)Fund 5,448.01 Schmidt(Mary Jane)Fund 1,565.00 Schroeder(Alice) Fund 1,215.00 Shinnyo-En USA Fund 812.78 Trixler(John Thomas)Fund 2,210.00 Xerox Fund 29,402.79 TOTAL Bank Accounts 88 446.87 OVERALL TOTAL 88,446.87 • --....uzo..vA:Lt;s ..•,�: r&wc'C iS::":2,�'^�.;1�s4r;'�.t i;i�`'.' Revolving Account Balances Report (Includes unrealized gains) 11/82005 As of 11/82005 Account 11/82005 Page 1 Balance ASSETS Cash and Bank Accounts Amazon.com Books On Tape 836.29 Children's Reading Club 5.51 Friends of the Library 205.79 Gifts to Staff 9,207.93 Global Languages Fund 200.00 Hammond(Tracy).Get Wel Gifts 9.95 Land's End -120.00 Large Print Books 112.96 Manini(David)Fund 15.38 Moose(Gladys)Fund 1,813.00 PLS Video 100.00 Postcard Sales -252.04 Programming 630.26 Rental Fund 19.60 Staff Education-LSTA - 1,890.29 Staff Recognition 1,125.00 Stone(Dan)Memorial Lecture Fund -470.59 Veech Fund ---- - -- ---- 291.85 Volunteer Program 826.95 Writers Club 1,020.42 TOTAL Cash and Bank Accounts 150.00 17,618.55 TOTAL ASSETS 17,618.55 LIABILITIES OVERALL TOTAL 0.00 17,618.55 Burlingame Public Library Foundation Wish List 2006 1) Special Children's Programs. Sponsor the remaining children's programs not already donated including Children's summer reading clubs, Family fun nights, Holiday Programs, Multicultural programs, Children's Poetry Workshops, Week of the Young Child, Children's Book Week. Programs $ 3,500 2) An Invitation to Diversity Spanish Language Story hours The number of Latino children's library users has increased dramatically in the past several years. The small children's Spanish book collection is not adequate to keep up with the demand. In addition, we have had requests for a Spanish language story hour on a regular basis. I am recommending that we contract with a Spanish speaking storyteller to provide weekly or semi-weekly story hours in Spanish at the main library. Collection $ 2,000 Story Hours $ 3,600 Diversity Program Total $ 5,600 3) Media Collection Enhancement. The fastest growing segment of the collection circulation is media. This includes DVD's and Books on CD in particular. These are highly popular and often requested. We are often buying the best seller book and the book on CD at the same time to give the public options for how they wish to enjoy the material. Media Collection $ 25,000 4) City/Library Centennial Celebration If the Board is interested, I would like to suggest putting aside funds for the Burlingame Centennial celebration. The project is in the beginning stages of organization. Interested citizens will be meeting in the next couple of weeks to begin work. I would like to see the library do something very special for the Centennial. The Centennial year is July 2007- July 2008. 2008 is also the 100th anniversary of the Burlingame Public Library. Centennial Funding $ 3,000 " 4 �r 5) "One County/One Book Project." The Peninsula Library System and the San Mateo County Library have decided to partner in sponsoring a "One County/One Library" project for the fall of 2006. We would like to find a living author who has written something of interest to a wide variety of readers and develop reading groups, and other events around the one book concept. This type of project has been very popular in Seattle and Sacramento. Doing a project like this county-wide would offer all libraries good public relations and emphasize books and reading across the county. The culmination would be to invite the author for a program, perhaps the Performing Arts Center in San Mateo. I would very much like Burlingame to participate in this regional program. Funding would be for public relations for the event and multiple copies of the book which is chosen. "One County/One Book" $ 3,000 6) Increase Story hours to include Saturday Mornings This project would add a regular story hour every Saturday. We have had story hours once a month on Saturday, but we have had requests for a regular story hour on Saturdays. Typically we have had as many at 60 children per `- session at the main library. Funding would be needed for public relations, and to pay an hourly staff member to do the programs, since we are so short of staff. Saturday Story Hours $ 3,600 7) Enhance Picture Book Collection. The children's picture book collection needs to be updated. With circulation of 12,000 per month, the collection wears out quickly. I would like to allocate funding to refresh the picture book collections. Picture Book Replacement $ 8,000 8) Adult Author Programming We would like to begin adult author programming again next year. We had stopped this programming two E years ago. This amount would bring at least one author for adults on site for a program and book signing. Adult Author Programs $ 3,500 s Total Library Requests $ 55,200.00 i BURLINGAME PUBLIC LIBRARY City Librarian's Report November 15, 2005 National Awards Honored The City Council honored the library staff at a presentation at their November 7th meeting for winning 4 national awards for public relations from the American Library Association. Awards were won for the library's 7 part brochure; a poster advertising a Persian children's program (with original artwork by Maryam); the Foundation Newsletter 2004 "Library Lines" and the "Support Your Library" brochure also created for the Foundation. I am proud of the excellent job that Maryam Refahi does for us. She �. works closely with the Marketing team, headed by Pat Harding and including team members: Mary Beth James-Thibodeaux; Tracy Hammond; Linda Santo. Update on Personnel Issues Jim Kaufman, Building Maintenance Worker, has returned to work 1/2 time for the next two months; Mark Kott will continue to assist him. Linda Santo, Reference Librarian is scheduled to return from surgery in December. Tracy Hammond is seriously ill and we do not know if she will return. Library and City staff gave more than 600 hours of their vacation time to Tracy to help her and her family during this difficult time. This will give her an additional 6 months on payroll. Jan Eustis will be out for worker's comp surgery beginning November 16th for 6-8 weeks. We have hired part time assistance in the children's room to fill in for her. The use of added personnel to cover has resulted in an added use of hourly staff. This may reflect an overage in salaries at year's end. 480 Primrose Road,Burlingame,CA 940'0-4083 Phone (650) 558-7474'Fax (650) 342-6295'Email:www.burlingame.org/library Millennium Online System The online catalog continues to undergo changes. We will be adding a new "holds" module which we hope will improve holds for patrons. I am working independently with an IT professional to get ideas on what we should be asking for from the vendor. I am sure that the better we understand the make up of the system, the more intelligent changes we can recommend. Changes in how we catalog books and media system wide may be necessary to make the system operate in a more user-friendly fashion. The PLS Administrative Council is looking at ways to make the system more like one jurisdiction rather than nine. The Council decided to ask PLAN to articulate ways in which we can make changes in the system to make it run more smoothly. Suggestions include: removing cluster holds; dropping the hold fee; dropping priority holds; make loan periods the same across the system. Unfortunately, it is difficult to get all libraries to agree on such measures. This will take some time. Three staff will be attending the local Innovative User's Group meeting at Mills College on November 18th in an effort to better understand how the User's group can get changes made on the system. Burlingame City Centennial I attended an organizational meeting for the Burlingame Centennial, July 2007-July 2008. We have designed a proposed organizational structure for the group. We will plan to call a full meeting of the 30+ individuals who have expressed interest in the year-long list of events. The library's official 100th anniversary is October 18, 2009. I know the Foundation and Trustees will want some input into this very special event. Let me know if you are interested in serving on the committee. Foundation Book Sale The Foundation Book Sale made $ 1,500.00, which was a little less than usual. We will be looking at ways of improving PR for this event in the future. Co-chairs, Jim Cannon and Stephen Hamilton did a great job recruiting for volunteers and setting up for the sale. We are fortunate that the on-going book sale makes about at least $ 150.00 a week for the Foundation. Halloween Story Hour The Halloween story hour was well attended on October 24th at the main �. library. This is one of our most popular story hours. AT the branch library, "trick or treaters" numbered in the hundreds on the 31St and the library made some new friends by handing out Halloween candy. 2 Author's Luncheon The Foundation co-sponsored a bus to take attendees to the annual Author's Luncheon. It was a great success with authors: Tracy Kidder, Michael Connelly, Dava Sobel and Mike Wallace. We will promote the Foundation bus better next year to attract a larger ridership. City Department Head Retreat Department heads will attend a 2 day retreat in Menlo Park. The purpose of the retreat will be: goal setting, teambuilding and budget issues for the coming year. On November 8th we will have a newly seated City Council and the Department heads want to maximize the efficiency and effectiveness of working with the new Council. Library Holiday Program The Peninsula Girls Chorus will again be the centerpiece of our holiday program. They will be performing in the main library lobby on Tuesday, December 6, 6 PM. Staff Recognition Dinner The Staff Recognition dinner will be held on Sunday. December 4th, at the Doubletree Hotel, 6 PM. This will be the venue in which the staff is honored for their service by the Trustees and the Foundation. Three `— lucky winners will receive the Employee Achievement Award. Adopt a Library Program The American Library Association has paired us with the St. Tammany Parish Library for their Adopt a Library program as we mentioned at the last meeting. We have not yet heard from the adoptee, so will hold any action until we are able to talk individually with the library director. 3 Upcoming Events: • Thursday, November 10, Foundation Board Meeting, 4:30 PM • Friday, November 11, Veteran's Day, Closed • Tuesday, November 15, Library Board Meeting, 5:30 PM • Wednesday, November 23, Thanksgiving Eve, Close 5 PM • Thursday, November 24 8v Friday, November 25, Thanksgiving Holiday, Closed • Sunday, December 4, Staff Recognition Dinner, Doubletree Hotel, 6 PM- Tuesday, December 20, Library Board Meeting, 5:30 PM • Saturday, Sunday, Monday, December 24, 25, 26, Closed for the Christmas holiday; Reopen Tuesday, December 27, 10 AM • Saturday, Sunday, Monday, December 31, January 1, 2, Closed for the New Year's holiday; Reopen Tuesday, January 3rd • Thursday, January 12, 2006, Foundation Annual Board Meeting, 4:30 PM Alfred Escoffier City Librarian November 8, 2005 4 Burlingame Public Library Key Indicators November 2005 Revised Indicator 2002-2003 2003-2004 2004-2005 Actual Actual Actual Population Served 35,550 35,180 35,602 Patron Registration 26,981 27,947 30,669 Registration by%of Population 76% 79% 86% Circulation 455,471 535,616 610,061 Media 86,548 106,480 142,012 Children's 121,348 140,828 155,348 Circulation per capita 12.81 15.22 17.1 Circulation per child 20.01 22.59 23.9 Attendance in library 435,000 500,250 520,000 Use of Internet/Databases 45,000 85,000 103,065 Number of Programs 286 375 400 Program attendance 12,722 14,871 18,680 FTE Staff 37.8 FTE 26.95 FTE 24 FTE Volumes added 12,125 11,053 10,020 Reference per capita 2.11 2.51 2.55 Periodical Titles held 460 380 340 'Figure updated by State Library,August each year,including 2/3 of Hillsborough Burlingame Public Library Staffing Overview for Selected Years, 1977- 2005 28 Year Overview 1977 1987 1997 2005 33 FTE 30 FTE 28 FTE 24 FTE Burlingame Public Library Public Service Hours Lost Over 5 Year Period 2000-2001 Library open 73 hours per week for over 25 years. 2001-2002 City reduced hours by 4 by closing Friday evening from 5 PM- 9 PM; Total hours reduced to 69, paid for by the city; Private funding (Lane Trust) kept library open for one year on Friday evenings for a total of 73 hours. Private Funding Revenue: $ 35,000 2002-2003 Hours were reduced by 4 per week as private funding ceased; the library was now open 63 hours per week. This was the first actual reduction in public service hours felt by the public. Approximate Replacement Cost: $ 39,000 2003-2004 City reduced hours by a total of 11 per week, or 6 additional hours; the library opened one hour later at 10 AM, 6 days a week. The total library open hours are now 63 per week. Approximate Replacement Cost: $ 65,000 2004-2005 Main Library hours remain steady at 63 per week. Current Hours: Main Library Monday- Thursday, 10 AM- 9 PM Friday & Saturday, 10 AM- 5 PM Sunday, 1 PM- 5 PM Current Hours: Easton Branch Monday-Thursday. 2 PM-8 PM Friday & Saturday, 2 PM- 5 PM Sunday, Closed E IX. New Business: Proposed Cancellation of December Meeting November 15, 2005 Recommendation: Consider cancellation of Library Board meeting of December 20th. Background: In some previous years, we have cancelled the Library Board Meeting in December. Since our meeting generally falls during Christmas week, it is sometimes difficult for all Board members to attend. We also generally have seen several library events in November and December which take the board's time. This year it has been the Birthday Bash, the Statue Event, and the presentation of the 4 national awards at the City Council meeting. IX. New Business: Replenish Staff Recognition Fund November 15, 2005 Recommendation: Replenish the Staff Recognition Account from the Trustees Fund in the amount of$ 1,000.00. Background: The Trustees supply funding for small gifts for staff during the three all staff meetings each year. Staff is honored for their years of service at the library among their peers and is given a gift certificate or other small gift. In the past, we have found that gift certificates for Peet's Coffee or Books, Inc. have been the most popular. We are currently giving gift certificates for $ 10.00 at Books, Inc. The last deposit to this account was several years ago.