HomeMy WebLinkAboutMin - LB - 2005.07.19 BURLINGAME PUBLIC LIBRARY
Burlingame Public Library
Board of Trustees
Minutes
July 19, 2005
I. Call to Order
Secretary Toft,called the meeting to order at 5:32pm.
II. Roll Call
Trustees Present: Nancy Brock, Deborah Griffith
and Pat Toft
Trustees Absent: Bruce Carlton, Katie McCormack
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
City Manager Jim Nantell
III. Warrants and Special Funds
The Trustees unanimously approved the warrants. M/S/C
(Brock/Griffith)
IV. Minutes
The Trustees unanimously approved the minutes of the June 21,
2005 meeting. M/S/C (Griffith/Toft)
V. Correspondence and Attachments
Correspondence and Attachments were noted.
VI. From the Floor
VII. Reports
A. City Librarian's Report - Highlights of Report
1. On-Line Migration
a. Public Relations - August 17th remains the
date for the new system to "go live" to the public. Staff has
begun a promotional campaign to prepare our patrons for
the system change by displaying posters and flyers and
handing out informational book marks at the Circulation
desk.
b. Closure - The Trustees passed a motion giving
the City Librarian permission to close the Library for a
period of 7 days during the Millennium change over, if he
deems it necessary. M/S/C (Griffith/Brock) Al Escoffier
noted that, at this time, he and the staff are confident that
the Burlingame Library will be able to remain open.
480 Primrose Road,Burlingame,CA 94010-4083
Phone (650) 558-7474-Fax'(65o) 342-6295•Email:www.burlingame.org/library
2. Staff Illness - Two of our Reference Librarians will be
on disability leave due to illness. It may be necessary to hire
on-call Reference librarians to assist the Reference staff
during their absence.
3. Paperback Procedures - Paperbacks will be divided
into two different categories both of which can be checked
out on Express Check. Quality paperbacks will now be
cataloged and become part of our database; fines will be
assessed. Mass market paperbacks will have a unique
barcode differentiating them from the cataloged paperbacks
and a 3 week checkout period with no fines assessed.
B. Foundation Report Highlights
1. Book Sale - Dates for the fall book sale are October
21, 22, and 23rd.
2. Newsletter - The newsletter will be published the first
part of November. Donors who contributed to the
Foundation since the last year's newsletter will be
recognized.
3. Planned Giving - Foundation member Laurelle
Gutierrez Lundquist, who is associated with Carr McClellan
Ingersoll Thompson and Horn, will draft an information
sheet for donors who might be interested in giving to the
Foundation through their estate.
C. City Centennial Committee
An organizational meeting was held July 7th; 50 people
attended. Two groups headed by Jim Nantell, City Manager
and Joe Galligan, Mayor of Burlingame, began brainstorming
for the year long event. Community involvement is especially
important. Both the Library Foundation and the Trustees
have expressed interest in participating.
VIII. Unfinished Business
IX. New Business
A Council Liaisons - The trustees agreed to postpone the
assignment of their council liaisons until after the November 2005
election.
B. Board Meeting Times - The Trustees unanimously voted to
officially change the meeting time to 5:30pm. M/S/C (Toft/Griffith)
C. Employee Recognition Fund ($500) - The Trustees
unanimously approved the City Librarian's request to allocate
$500 for employee recognition gifts which are given three times a
year at staff meetings for years of service and other accomplish-
ments. M/S/C (Griffith/Toft)
Library Board of Trustee Minutes
July 19, 2005
D. Restore Open Hours
The Trustees, City Librarian and City Manager discussed the
present financial outlook of the City and the conditions that would
have to be met if library hours were to be reinstated. The
conclusion of the discussion resulted in a motion by Trustee Toft
stating that the discussion of restoring library hours be tabled
until the Council budget study session in January of 2006.
M/S/C (Toft/Griffith)
X. Announcements
A. CLA Membership - Membership forms for CLA membership
will be submitted for all Trustees.
B. Conference Room Chairs - At the request of the Trustees,
the City Librarian will prepare a thank you note to the Foundation
for providing the funds to recover the Conference Room chairs.
XI. Adjournment
The meeting was adjourned at 6:35pm. The next meeting will be
held August 16, 2005 at 5:30pm in the Conference Room.
Respectfully Submitted,
Alfred H. Escoffier
City Librarian
Library Board of Trustee Minutes
July 19, 2005