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HomeMy WebLinkAboutAgenda Packet - LB - 2005.05.24 ►URLINGAME PUBLIC LIBRARY '(BURLINGAME Board of Trustees Agenda W�01.0May 24, 2005- 4.30pm 480 Primrose Road-Library Conference Room /cL`6 SUGGESTED ACTION IVCALL TO ORDER II. TROLL CALL L� III./WARRANTS & SPECIAL FUND Approval IV,. YINUTES Approval V. CORRESPONDENCE AND INFORMATION Information A. News from the Capitol, May 11, 2005 B. Fund Reports Trustee and Revolving Accounts as of May 12,2005 Peninsula Community Foundation Quarterly Report 1/1/-3/31/05 C. System Advisory Board Agenda May 12, 2005 D. Unique Management Letter E. Trustees Issues and Challenges 2005-2006 F. Article: Wedding Gifts to the Library G. CCHE Grant Priorities H. April 2005 Statistics (Will be mailed under separate cover.) 1. FROM THE FLOOR (Public Comments) VII. REPORTS A.i,ei Librarian's Report—Escoffier Information B.LY6undation Report- Escoffier Information C.03ystem Advisory Report- McCormack Information Dt,Galifornia Cultural and Historical Endowment Grant Priorities Information VIII. UNFINISHED BUSINESS - ,&:'Statue - Status of Installation Information IX. NEW BUSINESS A..Fund Reports Review Information �.B`. Election of Officers for 2005-2006 Discussion/Approval M ANNOUNCEMENTS XI. ADJOURNMENT Adjourn 0e, BURLINGAME PUBLIC LIBRARY f Burlingame Public Library Board of Trustees Minutes - April 19, 2005 I. Call to Order President Herman called the meeting to order at 4:30pm. II. Roll Call Trustees Present: David Carr, Mary Herman, Katie , McCormack, Carol Rossi and Pat Toft Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds The Trustees unanimously approved the warrants. M/S/C (Carr/Toft) IV. Minutes The Trustees unanimously approved the minutes of the March 15, 2005 meeting. M/S/C (Rossi/McCormack) V. Correspondence and Attachments Correspondence and Attachments were noted. VI. From the Floor VII. Reports A. City Librarian's Report -Highlights of Report 1. Library Budget - The budget has been submitted to the Finance Department for review.' Key features of the new budget include 3% increase in employee costs, 3% increase in operating budget, loss of a vacant full time position which will be filled with a 25 hour permanent part time employee, and no change in hourly staff. The book budget remains down 22% from 3 years ago. 2. On-Line Migration - The introduction of the new Triple III system to the public has been delayed until August 17th. 3. Easton Library - Easton circulation continues to rise topping off at 4,811 for March. Increased use of the self check has made it possible to triple our circulation and still staff the library with two employees per shift. 4. Rental Collection - The rental collection will be discontinued on May 30th. 48o Primrose Road•Burlingame•CA 94010-4083 Phone (650) 558-7474'Fax(650) 342-6295 5. Cluster Holds - The new system does not provide for Burlingame patrons to have first chance on new materials. The Library staff is trying to find an alternative way to give our patrons immediate access to new materials. B. Foundation Report - The Directors agreed to reconfirm the four original goals of the Foundation. The Development Committee presented its specific goals for 2005 and after discussion, the Directors selected Programs and Collections as their first priority for fund raising. The fund raising event for this year will change direction and be geared to families with younger children. It will also coincide with the 10th anniversary of the Foundation. VIII. Unfinished Business - Change of Meeting Date The Trustees passed a motion to move the May meeting date from Mayl7, 2005 to May 24, 2005. M/S/C (Rossi/Carr) IX. New Business - Discussion and Approval of documents entitled Library Bill of Rights, Freedom to Read Statement, and Citizen Request for Reconsideration of Library Material. A. The City Librarian noted that the Library Bill of Rights and Freedom to Read documents were previously adopted by the Library Board of Trustees in 1953 and requested that the Trustees reaffirm these policies as guidelines for developing the collection, `- serving our patrons, and providing uninhibited access to library materials. B. The Citizen Request for Reconsideration of Library Materials is a form, revised as of April 2005, that a patron can use to express his/her objections to a specific book, DVD, CD, or magazine and request that the item be reviewed with regard to its place in the collection. C. The Trustees unanimously approved Trustee Rossi's motion to reaffirm the Library Bill of Rights and Freedom to Read Statement, and approve the 2005 revised Citizen Request for Reconsideration of Library Materials in order to set a standard policy should library materials be challenged. M/S/C (Rossi/Toft) X. Announcements A. PLS Activities - Trustees Herman, McCormack, Toft and the City Librarian, Al Escoffier, will attend the Legislative Breakfast on April 16th. B. Library Board Appointments - The City will begin the application process for the upcoming Library Board of Trustee positions on May 2nd through May 20th. C. Joint Meeting - The Library Board of Trustees annual meeting with the City Council will take place on June 21 st. Library Board of Trustee Minutes April 19,2005 XI. Adjournment - The meeting was adjourned at 6:00pm. The next �. meeting will be held May 24, 2005 in the Conference Room. Respectfully Submitted, 4�d Alfred H. Escoffier City Librarian Library Board of Trustee Minutes April 19,2005 Escoffier, Al From: Crowe, Linda Sent: Thursday, May 12, 2005 8:28 AM To: PLSCOUNCIL@PLSSRV2.PLSINFO.ORG Subject: FW: [CALIX:3959] News from the Capitol May 11, 2005 TO: CLA MEMBERS/SYSTEMS/ NETWORK CONTACTS FROM: Mike Dillon, Lobbyist; Christina Dillon, Lobbyist RE: NEWS FROM THE CAPITOL I. GOVERNOR WILL RELEASE "MAY REVISION" OF STATE BUDGET ON FRIDAY- TIME "TBA" This Friday, Governor Arnold Schwarzenegger is scheduled to release his so-called "May Revision" or"May Revise"of his January Budget. The "May Revise,"which is typically presented during the middle of May, allows the Governor and his Department of Finance to assess the state's fiscal condition since January, and make adjustments, offer new proposals, or suggest additional Budget augmentations or reductions. The Governor's Office and Department of Finance have not yet confirmed the time of the Governor's press conference and subsequent release of the May Revise document. As always, we will submit a report to the field as soon as the details of the May Revision are released on Friday(likely some time after noon). il. ACA 7-NATION PASSES FIRST COMMITTEE: 55% VOTE FOR SPECIAL TAXES Last week, Assemblyman Joe Nation presented his ACA 7, which would reduce the constitutional vote requirement for approval of a special tax, from a 2/3rds vote to a 55% majority vote. CLA is in support of ACA 7 as it would make it easier to pass much-needed local library funding measures, if the voters so desire. During his presentation on the bill before the Assembly Local Government Committee, Assemblyman Nation noted that the "current structure gives a small minority veto power over the majority," and later added, "It is incredulous for anyone to argue that the 2/3rds vote is fair." Testifying in support of the measure was the League of Cities, representatives of the parks and recreation association, CLA, and various local government lobbyists. Assembly Local Government Committee Chair, Simon Salinas stated that because of the problems associated with passing local taxes at the 2/3rds vote threshold, "My community planned to close the libraries -the home of John Steinbeck. Local communities need to be able to decide. What is more democratic than that?" Committee Vice Chair, Bill Emmerson countered, "A super-majority(vote) is not hard (to obtain) if you can effectively make your point."Assemblyman Nation then explained that in his district, Rohnert Park attempted to pass a local school tax, which failed by slightly more than 100 votes, and caused the district to cut$10 million from its budget, and close services like school libraries. The bill passed from committee on a straight party-line vote with all five Democrats voting "aye" and the two Republicans on the committee voting "no."ACA 7 now heads to the Assembly Appropriations Committee for consideration. The challenge, as the bill moves through the process, will be for Assemblyman Nation to try to gain some Republican support, as ACA 7 will require a two-thirds vote for passage. Typically, bills that lower the threshold to raise taxes are strongly opposed by the majority of the Republicans in both houses. 1 Escoffier, Al From: Laura Fisher[Ifisher@cla-net.org] Sent: Wednesday, April 27, 2005 9:12 AM To: Calix Subject: [CALIX:3915] News from the Capitol To: CLA MEMBERS/SYSTEMS/ NETWORK CONTACTS From: Mike Dillon, CLA Lobbyist, Christina Dillon, CLA Lobbyist Subject: LEGISLATIVE UPDATE I. SENATE BUDGET SUBCOMMITTEE LOOKS TO POSSIBLE ONE-TIME FUNDS FOR PUBLIC LIBRARY FOUNDATION Yesterday, the Senate Budget Subcommittee on Education Finance reviewed the issue of funding for the Public Library Foundation, and specifically, the proposal contained in Governor Schwarzenegger's January Budget to reduce the program by$2.2 million. First, the Legislative Analyst's Office highlighted the magnitude of the cuts that the PLF has taken over the last few years, and added that the "legislature should look closely at possibly restoring the $2.2 million. The program has given more than its share." The Governor's Department of Finance was then asked to comment and noted that the $2.2 million proposed reduction represents an across-the-board cut in the State Library budget. State Librarian, Susan Hildreth said that if the subcommittee members were interested in restoring the cut, it would be well received by the library community and the State Library itself. CLA then testified in support and highlighted our now-famous 79 percent cut chart," and asked that the $2.2 million cut be rejected. Senator Scott asked us for some specifics regarding what libraries use the PLF dollars for. We responded that the use of the money varies from materials purchases, to maintaining service hours, to bookmobiles, etc. and then gave the example of the Budget crisis several years ago, wherein the Budget Conference Committee proposed eliminating the remaining $15 million in the PLF. We noted that in the case of the Mendocino County library, home of Budget Chair Senator Wes Chesbro, the county librarian Erica DeMille informed the Senator that the loss of funds would have meant closure of the library. Calling the potential move the "straw that broke the camel's back," CLA said that the Budget Conference Committee ultimately rejected the $15 million reduction. Senator Simitian, the newest member of the Senate subcommittee, said that he was well-versed in the PLF as the former Chairman of the Assembly Budget Subcommittee on Education Finance for four years. "Particularly in times of economic downturn," Senator Simitian stated, "libraries are one of our most important services. Funds also get leveraged to get a bigger bang for the buck locally. This really isn't the place to be making even minor cuts." Subcommittee member, Senator Margett said he concurred, was not inclined to support a cut, and wondered if the proliferation of the creation of library districts was a trend or a way to protect local funding. State Librarian Hildreth responded that she felt the creation of districts was a way to "define services, and a way to ensure local funding streams." Subcommittee Chairman, Senator Jack Scott concluded, "I think you have heard our members speak in support of libraries. Public libraries serve such a vital role in our community. I would like to put the issue on the check-list and consider some one-time dollars for this program. We could consider this for an augmentation and it could be used for books and materials, etc." The check-list is utilized in the Education subcommittees in each house to allow the members to defer the item until the Governor's May Revision is released in mid-May. Since the May Revision will give the subcommittee a better indication of `he state's updated fiscal picture, the members can more appropriately gauge the possible funding options for the PLF. _ ,enator Scott, however, is proposing an additional concept of taking some of the projected revenue increase dollars (such as those gained from the much publicized state amnesty program), and use them for"one time purposes." "One time" funding represents an infusion of funding that would be used in Budget Year 2005-06 only, and would not be built into the 1 baseline funding level as an ongoing appropriation. Senator Scott's suggestion is a way to help the public libraries during a year when it may be difficult to commit any significant ongoing augmentations to the PLF. — II. CLA LEADERSHIP AND LOCAL REPRESENTATIVES MEET WITH SENATE BUDGET CHAIR This year, during what will most assuredly be a very difficult and protracted Budget debate, one of the most important leaders in the deliberations will be Senator Wes Chesbro, the Chair of the Senate Budget Committee and Chair of the powerful Budget Conference Committee. Therefore, on CLA Legislative Day, a group of representatives from Senator Chesbro's district and the CLA Leadership, led by CLA President Danis Kreimeier, spent almost a half an hour with the busy Senator. Senator Chesbro discussed last year's library bond bill, the 2004 Proposition 1A agreement made with local government, his predictions regarding the upcoming Budget battle, and some of the pending initiatives slated for the special election in the Fall. With regard to the PLF, Senator Chesbro said that he would work to try to protect the PLF from further cuts. The group also took the opportunity to thank him for his constant support of the PLF and his willingness to save the program from the $15 million cut several years ago (see preceding article). The Senator noted that he has always had a soft spot for libraries, having used them regularly as a child while growing up in South Pasadena. He noted that South Pasadena had "an old Carnegie library, with magnificent marble floors. And I would sit in there and read on hot, smoggy days."The Senator also noted that he was "very proud of the new Eureka library in his district." III. LIBRARIES TO BE AMENDED INTO TELECONNECT BILL CLA has recently been working with the sponsors of AB 1388 by Assemblyman Ridley-Thomas, a loan repayment bill that would require the Department of Finance to transfer"at least$10 million annually from the General Fund to the California Teleconnect Fund, commencing with the 2006-07 fiscal year and each fiscal year thereafter to reimburse the fund over a 15 year period." (Assembly Utilities and Commerce Committee analysis) You may recall that a few years ago, noting a large, unused surplus in the California Teleconnect Fund, the state borrowed approximately$150 million dollars from the CTF to help balance the state Budget. The CTF provides discounted rates on telecommunications services to qualifying schools, libraries, hospitals, health clinics, and community organizations. 413 1388-Ridley-Thomas creates a new Advanced Telecommunications Education and Health Account within the CTF Administrative Committee Fund and CLA has asked the author's office to accept an amendment that would clarify that public libraries are an eligible recipient of the CTF loan repayment dollars under this new account. The Assembly Utilities and Commerce Committee, this week, heard the measure, and concurred that the language should be clarified to address the "worthy programs out there under the CTF."The committee chair also encouraged the author to drop all references in the bill to a "third party administrator"who would administer the grants under the new account. The Chair noted that Assembly Appropriations Committee has indicated the addition of a third party administrator will mean additional costs to the program. The bill passed from committee with all Democrats voting "aye" and Republicans voting "no." Due to the $10 million annual cost contained in the bill, the bill will now head to the Assembly Appropriations Committee and will be placed on the Committee's "suspense file,"where all bills with price tags in excess of$150,00 are contained, so as to be later prioritized by the committee. 2 Trustees Special Fund Balances Report1 As of 5/102005 5/102005 Page 1 5/102005 Account Balance Bank Accounts Donations-Children 250.00 Donations-Misc 10,180.41 Duncan-Misc 1,355.64 Duncan-Audio Visual 10.76 Duncan-Fine Arts 4,000.00 Ellis Memorial 340.00 Farrell(Julia)Fund 6,006.06 Gottlieb(Ruth)Fund 125.00 Interest 13,041.01 Jackson(Dorothea) Fund 10,000.00 Karp Fund 200.00 Markus Fund 325.00 Mayall(Angeline)Fund 275.00 Nadaner Fund 15.00 Peltier Memorial Fund 1,270.00 Pine(Jane and David) Fund 1,000.00 Porter(Hilda)Fund 5,448.01 Schmidt(Mary Jane)Fund 1,565.00 Schroeder(Alice)Fund 1,215.00 Shinnyo-En USA Fund 812.78 Trbder(John Thomas)Fund 2,210.00 Xerox Fund 25,813.56 TOTAL Bank Accounts 85,458.23 OVERALL TOTAL 85,458.23 Revolving Account Balances Report (Includes unrealized gains) As of 5/102005 5/102005 Page 1 5/102005 Account Balance ASSETS Cash and Bank Accounts Amazon.com 158.13 Books On Tape 5.51 Children's Reading Club 158.77 Friends of the Library 10,125.57 Global Languages Fund 4,408.72 Land's End 112.96 Large Print Books 27.53 Manini(David) Fund 1,813.00 Moose(Gladys)Fund 100.00 PLS Video 0� Postcard Sales 604.26 Programming 19.60 Rental Fund 3,115.10 Staff Education-LSTA 766.00 Staff Gifts 200.00 Staff Recognition Stone(Dan)Memorial Lecture Fund 1,937.11 Veech Fund 826.95 Volunteer Program 1,456.47 Writers Club 150.00 TOTAL Cash and Bank Accounts 25,523.05 TOTAL ASSETS 25,523.05 LIABILITIES 0.00 OVERALL TOTAL 25,523.05 Fund 1012 peninsula community foundation May 2, 2005 Board of Directors Mr. Alfred H. Escoffier Patricia Bresee,Chair Steven D.Anderson,Esq. Burlingame Public Library John H.Clinton,Jr. 480 Primrose Road Caretha Coleman Susan Ford Dorsey Burlingame, CA 94010-4083 Bernadine Chuck Fong,Ph.D. Nylda Gemple, R.D./L.D. Umang Gupta Charles "Chip" Huggins Dear Al, Susan M. Hyatt Teri L.Jackson Rick Jones Warn spring greetings from Peninsula Community Foundation! Along with your quarterly Betsy Matteson Linda R. Meier statement, I wanted to draw your attention to the ongoing hearings begun by the Senate Jennifer Raiser Finance Committee last year and held again just last week on April 5"'in Washington, D.C. Richard Wilkolaski,C.P.A. Jane H.Williams As you may have read in newspaper coverage in the last year, the Senate Finance Committee 'pard Emeritus is responding to a number of reports in recent years bringing to light abuses among public �)mas E. Bailard charities and private foundations. As with any attempt by government to improve or increase arjorie Bolton regulations, there are many good ideas being considered along with several, in our opinion, Hugh C.Burroughs T.Jack Foster,Jr. bad ideas. Peninsula Community Foundation is in strong support of regulations that promote Bruce Hinchliffe the highest ethical practices among foundations, and we are also in support for increased Hon.Thomas M.Jenkins Charles B.Johnson auditing and enforcement by the IRS in reviewing the tax returns of charitable foundations. Robert C. Kirkwood Olivia G. Martinez, Ed.D. Karen V. H.Olson What is of concern to us are various proposals that might alter the ability of donors to make Nancy J.Pedot gifts to charities, and other proposals concerning Donor Advised Funds. One proposal is to Gordon Russell William L.Schwartz,M.D. eliminate the ability of donors to make gifts of non-financial assets like real property to Donald H.Seiler charities. With so many wonderful gifts of real estate coining to Peninsula Community Warren E. "Ned" Spieker,Jr. William Wilson III Foundation in recent years—and a third of our endowment comprised of real estate assets— Rosemary Young we can see no good reason for cutting off the ability of donors to convert real estate assets to Committee Advisors charitable assets. The good news is that the Independent Sector, a national nonprofit founded Richard L. Bennett by the late John Gardner and that PCF has been a member of for 15 years, is working hard to Susan Garratt Elizabeth Obershaw represent our interests before Congress. They were invited by the Senate Finance Committee Burnie E.Sparks,Jr. to convene a national panel of charity and foundation leaders to snake recommendations to Mary Pilibos White Congress, and the panel has just submitted its first interim report. The panel is doing some Of Counsel exemplary work and we are proud that it is co-chaired by Paul Brest, President and CEO of Albert J. Horn, Esq. the William and Flora Hewlett Foundation. You can examine the report and find out more President about the ongoing hearings by visiting their website at www.nonprofithanel.org. l Sterling K.Speirn �./ Please do not hesitate to call me, Ash McNeely or Vera Bennett if you would like to learn more about proposed regulations being considered by Congress. Peninsula Community Foundation TEL 650.358.9369 1700 South EI Camino Real,Suite 300 FA 650.358.9817 San Mateo, California 94402-3049 WEB www.pcf.org With this note, I also want to issue an invitation for you to take advantage of one of PCF's great community assets-the Peninsula Nonprofit Center(PNC),which provides local nonprofits and their Boards of Directors with valuable educational resources to build their organization's effectiveness. Patti Pace,PNC Manager,provides on-request technical assistance, educational materials and workshops on a wide range of topics such as grant writing, strategic and financial planning,board development, governance,volunteer management and marketing. With its collection of over 1,100 books and periodicals on nonprofit management and philanthropic issues, and a professional staff ready to assist, I invite you to reach out to Patti at the PNC to explore services and consider how we can be of assistance to you and the nonprofits you support. For more about the PNC,visit our website at www.12cf.org or email Patti at ppace@pc£org. As always,we thank you for your partnership with Peninsula Community Foundation. We're off to a busy and exciting 2005—I do hope you'll call or come visit us if you'd like to learn more about what we're working on and if we can be of further assistance in any way. Sincerely, Sterling Speirn ` President Enc. Peninsula Community Foundation TEL 650.358.9369 1700 South EI Camino Real, Suite 300 FAx 650.358.9817 San Mateo,California 94402-3049 WEB www.pcf.org Peninsula Community Foundation 1012 Roger and Jean Hunt Duncan Fund peninsula Fund Activity Statement t:C91't1t't1t,nity fdundation January1, 2005 through March 31, 2005 °�= ���hedul��Grants�walrtled... - Date Grant ID Grantee Amount 02/03/2005 2005-00628 Burlingame Public Library (36,100.00) -denotes a void/refund (36,100.00) #-denotes a canceled payment Peninsula Library System PLS Advisory Board Meeting PLS Office 2471 Flores Street, San Mateo, CA 94403 Tuesday, May 10, 2005 4:00—6:00 p.m. AGENDA Wendy Maynard,presiding 1. Call to Order 2. Introductions 3. Adoption of Agenda 4. Review and approval of Minutes of Tuesday, January 11, 2005 Att 1 meeting 5. Old Business 6. New Business A. SAB Evaluation of Activities 2004/2005 B. Plan of Service 2005/2006 Att 2 C. Nomination of Officers D. PLS Orientation - September 7. Public Comment 8. Library News 9. Agenda Building 10. Adjournment Next meeting TBD KAK:rnword/my docs/PLS SAB Agenda 051005 upd:042005 2471 Flores Strdet San Mateo CA 94403 Tel 650-349-5538 Fax 650-349-5o89 Management UNIQUEServices, Inc. April 27,2005 Mr.Alfred H. Escoffier Director Burlingame Public Library 480 Primrose Rd Burlingame, CA 94010 Dear Mr.Escoffier: This is our periodic Return on Investment letter designed to keep you informed of our results on behalf of the library. This information can always be extrapolated from our monthly reports to the library but I thought you might find it useful to see our results, compared to cost,in a more concise format.Our aim is to keep you fully apprised of the bottom line as it relates to our service without creating additional demands on your time.Providing this information at regular intervals will help you track the library's return on investment. From July 2003 through April 2005,Unique Management processed 654 Burlingame Public Library accounts for collection.Of that number,520 or 79.51% of patrons processed responded by fully or partially settling their accounts. The financial result for the library has been the recovery of$18,755.57 in materials,$20,392.09 in cash and $5,572.26 in waives for a total value of$44,719.92. This does not include materials and cash still to be recovered from patrons submitted during that period who will continue to respond. Our billings for services to the library during the same period total less than the cash recovered and amounts waived,so our service remains budget neutral. When considering the value of our recoveries described above compared to our billings,our service has given the library a return of $6.94 for each$1.00 invested. This 7:1 ratio shows a powerful return on the library's investment. Needless to say, we are very pleased to bring these results to your attention. It should also be noted that we have demonstrated that we can maintain patron goodwill while producing these results. In addition,with our electronic interface,all data is transferred and processed electronically to c intinate paperworll and minimize library staff time required. Please feel free to contact me or any member of the customer service team should you have any questions. Thank you for the opportunity to serve the Burlingame Public Library and it's patrons. Sincerely, Chris Whorton Customer Service Specialist cc: Ms.Amy Gettle 119 East Maple Street 9 Jeffersonville, Indiana 47130 • (812) 285-0886 • Fax: (812) 285-0895 Burlingame Library Board of Trustees Issues and Challenges 2005/2006 Board Defined: The Board of Trustees is a legal entity in the California Education Code. The City Council appoints Board members for a term of 3 years. The Board is defined as an advisory board to advise the City Librarian on policy. The Board maintains the "Special Fund" consisting of profits from Board enterprises and donations directly to the Library. The Board's main function is advocacy for the Library, representation of the Library in the community and a communications vehicle from the Library to the community. Current Issues: • Library Budget- The Library budget is prepared by the Librarian and staff and submitted for approval to the City Manager and the City Council. The Board supports the Library's budget and approves expenditures at the regular monthly meetings. We have just completed two very difficult budget years, with the loss of service hours and 8 FTE staff. The 2005/2006 fiscal year looks more promising. • Burlingame Library Foundation. - The Board works closely with the Burlingame Library Foundation Board to help raise funds for library collections, programs and services. Regular book sales are held to benefit the library, as well as larger fundraisers. The Foundation has provided major support for renovation of both the main and branch libraries in recent years. They are now turning their development focus in new directions. • Patriot Act Policy Impact on Library Services- Defining the role of the Library with respect to potential response to a challenge for information under the Patriot Act, 2001. Past Issues: • Patron Behavior- The board has the legal power to bar persons whose continued inappropriate behavior necessitates action. Such action is only taken with due process and a public hearing. • Collection Development Policy- The board has the responsibility to `.. set policy regarding collection development. The Board affirms the ALA Freedom to Read Statement, the ALA Bill of Rights, and the ALA Code of Ethics. On-Going Projects: • Annual Staff Recognition Dinner- This event has been co-sponsored with the Library Foundation and honors all staff for their work during the year. This usually takes place the first Sunday in December. • Annual Employee Achievement Awards- Up to three such awards are given by the Board of Trustees annually in December. • Support of Constituent Organizations- Working with and supporting the Library's constituent organizations: Foundation, Peninsula Library System, System Advisory Board, etc. are all part of the role of the Trustees. The Library also works as partners with the Chamber of Commerce, the schools, and other civic organizations. Updated:March 21,2005 AHE California Cultural and Historical Endowment Grant Application September 3, 2004 California Cultural and Historical Endowment State of California CCHE Priorities: �— Priority of funding will be to projects that: 1. Preserve, interpret, and enhance understanding and appreciation of the significant elements that add to the State's cultural, social, and economic evolution such as, but not limited to: *significant events occurring in the 20th century *unique identifiable ethnic and other communities *culturally significant changes *illustrations of California's economic strength *factors contributing to the national defense activities *California's living cultural heritage and folk life *geologic and oceanographic history, including paleontology *Native American archeology, history and culture *natural history resources *California history, archeology and culture 2. Preserve, document, interpret or enhance understanding of threads of California's story that are absent or underrepresented in existing historical parks, monuments, museums and other facilities. 3. Achieve careful balance geographically, among communities and organizations of large and small size, and among diverse ethnic groups. Other Areas of Consideration: CCHE will also consider projects such as the preservation of other cultural and historic sites and districts that do not fall within these priorities, but are within the purview of CCHE's charge to provide grants for the acquisition, restoration, preservation, and interpretation of California's historical and cultural resources. If in doubt, interested applicants may check with CCHE staff before submitting a grant application. Please also refer to the CCHE Grant Application Review and Selection Section of this booklet for factors that will be reviewed and considered while scoring grant applications. BURLINGAME PUBLIC LIBRARY rf City Librarian's Report May 24, 2005 Library Budget Status The City budget study session will be held in the Lane Room, Wednesday, June 8, 2005, 4 PM-6 PM. Our City Council budget liaison is Councilwoman Terry Nagel. As submitted, our budget reduces slightly less than one FTE staff(vacant Library Assistant II position). We have retained our hourly personnel budget and will be adding a Library Assistant I, 25 hours per week in the Circulation division to assist with the greatly increased workload in that division. This position was made possible by combining the expenditures for two vacant positions. The book budget and periodicals budgets have increased slightly,however, they are still well below the budget of 3 years ago. As always, the Foundation will be contributing upwards of$ 50,000 in programming, outreach and media costs for the library. Media Gift Installed in the Lane Room The gift of an upgrade to our 8 year old audio visual equipment system in the Lane Room has been installed thanks to a generous $ 27,000.00 donation from the Burlingame Library Foundation. The new system includes new high resolution projection; 9 new speakers; DVD player; VHS player; and new sound mixers. We will also have access to 5 microphones for meetings and other events. This is indeed a wonderful gift to the library the city, and the community. American Library Association Gives BPL 4 National Awards The American Library Association awarded the Burlingame Public Library 4 awards for public relations. The award winning items were; Library brochure, Children's program, Support your library brochure and the Foundation Newsletter. Thanks go to Linda Santo, Pat Harding, Sue Reiterman, and most especially to Maryam Refahi, for making these awards possible. Clearly our PR efforts in print and graphics have an impact on how we present ourselves in the community and have a positive impact on our services. Online System Migration Schedule Change Due to the complexity of mapping and developing loan rules and tables for the new system, the "Go Live" date for the new Millennium online system has been pushed back , to August 17, 2005. This is good news to those who are working daily on the many details to make the system work. The complexity of a 9 jurisdiction system is making the migration more difficult than anticipated. We have additional staff from PLS libraries working with PLAN on the project. We also will have a staff member on site at PLAN from the vendor to assist with implementation. Children's Summer Programs Three summer reading programs will be available for the children of Burlingame and Hillsborough this year. The school age children will participate in"Super Reader, Super 480 Primrose Road•Burlingame•CA 94010-4083 1 Phone (650) 558-7474'Fax (650) 342-6295 Hero."Those who complete the program receive a paperback book. Those who complete the Teen Reading Club will receive a$ 15.00 gift certificate to Books, Inc. The program for the youngest children will be"Read to me"designed to encourage parents reading to their very young children. All programs are underwritten by the Burlingame Library Foundation. We expect a good summer crowd this year, as we did not have Easton open last summer and last summer was our busiest ever for the summer activities at the main. Along with the activities will be Family Fun Nights,with entertainment for the whole family. These were wildly popular last summer(we had to turn people away) and we expect will be so this year as well. Visits to Burlingame and Hillsborough schools really pay off in reading club participation. And this year, thanks to our library card drive,we have many new library card holders from students at Hillsborough schools. Children's Librarian Recruitment The Children's Librarian recruitment is underway. We expect to fill this 25 hour per week position by mid-June just in time to assist with our busy summer activities. Library Foundation Report Several task forces of the Foundation have been meeting and planning activities. The Development Committee has devised a fundraising plan for the year. They will be issuing book marks and developing a means of interacting with Burlingame businesses. The Foundation is also planning a fundraiser aimed at families and children in October. It will be a"10th Birthday Party" for the Burlingame Library Foundation. The party will include several family entertainment opportunities in the library building, a birthday cake, silent auction, bingo games, raffle and more. It will be held on a Friday evening after the library closes. The Library may need to close 1-2 hours early on that Friday evening. I will bring this back to the board later in the year for review and approval. Legislative Breakfast The Peninsula Library System sponsored "Legislative Breakfast"was held last month at the Stanford Park Hotel. In attendance from Burlingame were: Trustees Pat Toft, Katie McCormack, and Mary Herman. Kris &Jim Cannon attended as members of the Foundation Board. Al Escoffier attended along with Council woman Terry Nagel. The attendees were treated to a talk by new State Librarian Susan Hildreth, who discussed her both amusing and serious adventures during her first year as State Librarian. Some of you may remember that Susan was our guest speaker at the Branch opening in October 2004. Upcoming Events: 18 May- Chamber Mixer at City Hall, 5 PM 20 May- Final date for filing for new library Trustees 24 May- Library Board Meeting, 4:30 PM (note date change) 29 & 30 May—Spring closure for Memorial Day 7 June- West Nile Virus Program, Lane Room, 7:30 PM 8 June- Council Budget Study Session, 4 PM-6 PM 9 June- Foundation Board Meeting, 4:30 PM 2 21 June- Library Board meeting, 4:30 PM 21 June- Joint Board meeting with City Council, 5:30 PM 3 &4 July- Independence Day Closure Alfred Escoffier City Librarian May 11,2005 3 Burlingame Library Board of Trustees MM 24, 2005 Agenda Item: 9b- Election of Officers, 2005-2006 Typically the Board of Trustee elects officers after the Board is seated in July. This year we have 3 vacancies which will likely be filled in June by the City Council. In the interest of continuity on the Board, I would recommend the Board nominate and elect officers in May. The new President of the Board will be our spokesperson at the June 21St Joint meeting with City Council. In addition, Mary Herman has agreed to attend this joint meeting with Council. We can expect our three new Board members to be seated at that time, but this will be their first Board meeting. The rotation used for the Board would be: Katie McCormack, President; Pat Toft, Secretary. There are no other officers of the Board. I recommend the Board consider nomination and election of these officers at this time.