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HomeMy WebLinkAboutMin - LB - 2005.01.11 BURLINGAME PUBLIC LIBRARY Burlingame Public Library Board of Trustees Minutes January 11, 2005 1. Call to Order President Herman called the meeting to order at 4:30pm. II. Roll Call Trustees Present: David Carr, Mary Herman, Katie McCormack, Carol Rossi and Pat Toft Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds The Trustees unanimously agreed to approve the warrants. M/S/C (Carr/Rossi) IV. Minutes The Trustees unanimously approved the minutes of the November 16, 2004 meeting. M/S/C (Carr/Toft) �- V. Correspondence and Attachments Correspondence and Attachments were noted. Item 5e: Budget Document and Item 5h. Art in Public Places Policy were moved to Item 7 Reports and Item 8 Unfinished Business for discussion. VI. From the Floor " None VII. Reports A. City Librarian's Report - Highlights of Report 1. New Library Directors - Vickey Johnson is the new County Librarian; Ben Ocon will be the City Librarian at San Mateo Library. KG Ouye will remain on staff at San Mateo to oversee the construction of the new library. 2. Employee Appreciation Event - Attendance at this event was the highest since the tradition of honoring the staff at a special awards dinner began. Employee achievements awards were given to Karen Kott, Dan Alvarez and Ann Langendorf. Trustee McCormack mentioned that a suggestion had been made to her in regards to moving the event to Friday night. The City Librarian noted that the staff could be polled by e-mail. 480 Primrose Road•Burlingame•CA 94010-4083 Phone (650) 558-7474'Fax(650) 342-6295 3. New Integrated Library System - Integrated Interfaces has been designated by PLS to replace our present Dynix system. Training of staff is scheduled to take 6 months with July 1 st being the target date to have the system operating at public desks. Staff will train the public on the necessary operational procedures that pertain to their usage. B. Foundation Report 1. Wish List - The City Librarian noted that a new projector in the Lane Room and the rebuilding and future development of the Library's collection are the most necessary items for the Foundation to consider funding. 2. Foundation Board Members - Don Roberts and Stephanie Lucas will leave the Board effective as of the January 13th annual meeting. Officers for the year 2005 are as follows: Kris Cannon, President; Stephen Hamilton, First Vice-President; Jim Cannon, Second Vice President; Lauren Rosen, Secretary and Mary Blythe, Treasurer. 3. Development Committee - The Development Committee met November 18th to discuss future fund raising programs and a possible membership drive. C. Budget Status - 1. Shortfall - At present, the City Manager believes that the budget shortfall will be in the range of$ 1.1 M which will result in the implementation of Tier 4 cuts. 2. Library Losses - Library cuts will be mostly operational such as loss of adult programming, further depletion of the periodical collection and perhaps discontinuing the Literacy Program. Losing the benefited full time position in Technical Services is also a possibility. 3. Trustee Funding - Trustee Herman suggested that the Trustees consider funding the Library's portion of the Literacy Program at a total cost of$8,000 per year. Cost of program is based on cost per learner which is $750. VIII. Unfinished Business - Public Art Acceptance - Location Toft/McCormack - With the adoption of the Public Art Policy by the City Council on December 6, 2004, the Trustees began to implement the approval process for acceptance of the bronze statue which the friends of Gloria Barton wish to present to the library. A. Motion I - Trustee McCormack made a four part motion to initiate the acceptance of the statue. M/S/C (McCormack/Toft) 1. Begin process of accepting statue by reviewing the application and criteria at the February 15th Trustees .�, meeting. Library Board of Trustee Minutes 2 January 11,2004 2. Begin the required review period for the art object immediately to allow for the required 30 day review period. 3. Make arrangements to hold a public hearing at the March 15, 2005 Trustees meeting. 4. Direct library staff to notice the date and time of the public hearing in a local newspaper at least 15 days prior to the public hearing. B. Motion II - Trustee McCormack made a motion for the Trustees to appoint a sub-committee which would recommend the location for the statue. M/S/C (McCormack/Rossi) Dave Carr, Pat Toft, and Sue Reiterman, Children's Librarian, will serve on the sub-committee. Trustee McCormack agreed to serve on the sub- committee if one of the members could not meet at the appointed time. IX. New Business A. CALTAC Renewal - The Trustees agreed to renew their CALTAC memberships. B. Easton Project Close-out Costs - The Trustees unanimously approved the City Librarian's request to ask the Peninsula Community Foundation to award $36,100 from the Duncan Trust Fund to cover cost overruns on the Easton project. M/S/C (Rossi/McCormack) X. Announcements A. Trustee McCormack noted the following PLS activities: 1. February 26th - System Advisory Board workshop to be held at San Francisco Public Library. The Topic is "Friends and Foundation Merging"; Deborah Doyle will be the speaker. 2. March 19th Breakfast - Possible topics include volunteer programs and library campaigns. 3. April 23rd Legislative Breakfast - Susan Hildreth, State Librarian may be the speaker. XI. Adjournment - The meeting was adjourned at 5:30pm. The next meeting of the Library Board of Trustees will be held February 15, 2005 in the Library Conference Room. Respectfully Submitted, Alfred H. Escoffier City Librarian Library Board of Trustee Minutes 3 January 11,2004