HomeMy WebLinkAboutMin - LB - 2005.01.11 BURLINGAME PUBLIC LIBRARY
Burlingame Public Library
Board of Trustees
Minutes
January 11, 2005
1. Call to Order
President Herman called the meeting to order at 4:30pm.
II. Roll Call
Trustees Present: David Carr, Mary Herman, Katie
McCormack, Carol Rossi and Pat Toft
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Warrants and Special Funds
The Trustees unanimously agreed to approve the warrants. M/S/C
(Carr/Rossi)
IV. Minutes
The Trustees unanimously approved the minutes of the November
16, 2004 meeting. M/S/C (Carr/Toft)
�- V. Correspondence and Attachments
Correspondence and Attachments were noted. Item 5e: Budget
Document and Item 5h. Art in Public Places Policy were moved to
Item 7 Reports and Item 8 Unfinished Business for discussion.
VI. From the Floor " None
VII. Reports
A. City Librarian's Report - Highlights of Report
1. New Library Directors - Vickey Johnson is the new
County Librarian; Ben Ocon will be the City Librarian at San
Mateo Library. KG Ouye will remain on staff at San Mateo to
oversee the construction of the new library.
2. Employee Appreciation Event - Attendance at this
event was the highest since the tradition of honoring the staff at a
special awards dinner began. Employee achievements awards
were given to Karen Kott, Dan Alvarez and Ann Langendorf.
Trustee McCormack mentioned that a suggestion had been made
to her in regards to moving the event to Friday night. The City
Librarian noted that the staff could be polled by e-mail.
480 Primrose Road•Burlingame•CA 94010-4083
Phone (650) 558-7474'Fax(650) 342-6295
3. New Integrated Library System - Integrated
Interfaces has been designated by PLS to replace our present
Dynix system. Training of staff is scheduled to take 6 months with
July 1 st being the target date to have the system operating at
public desks. Staff will train the public on the necessary
operational procedures that pertain to their usage.
B. Foundation Report
1. Wish List - The City Librarian noted that a new
projector in the Lane Room and the rebuilding and future
development of the Library's collection are the most necessary
items for the Foundation to consider funding.
2. Foundation Board Members - Don Roberts and
Stephanie Lucas will leave the Board effective as of the January
13th annual meeting. Officers for the year 2005 are as follows:
Kris Cannon, President; Stephen Hamilton, First Vice-President;
Jim Cannon, Second Vice President; Lauren Rosen, Secretary and
Mary Blythe, Treasurer.
3. Development Committee - The Development
Committee met November 18th to discuss future fund raising
programs and a possible membership drive.
C. Budget Status -
1. Shortfall - At present, the City Manager believes that
the budget shortfall will be in the range of$ 1.1 M which will result
in the implementation of Tier 4 cuts.
2. Library Losses - Library cuts will be mostly
operational such as loss of adult programming, further depletion of
the periodical collection and perhaps discontinuing the Literacy
Program. Losing the benefited full time position in Technical
Services is also a possibility.
3. Trustee Funding - Trustee Herman suggested that the
Trustees consider funding the Library's portion of the Literacy
Program at a total cost of$8,000 per year. Cost of program is
based on cost per learner which is $750.
VIII. Unfinished Business - Public Art Acceptance - Location
Toft/McCormack - With the adoption of the Public Art Policy by
the City Council on December 6, 2004, the Trustees began to
implement the approval process for acceptance of the bronze
statue which the friends of Gloria Barton wish to present to the
library.
A. Motion I - Trustee McCormack made a four part motion to
initiate the acceptance of the statue. M/S/C (McCormack/Toft)
1. Begin process of accepting statue by reviewing the
application and criteria at the February 15th Trustees
.�, meeting.
Library Board of Trustee Minutes 2
January 11,2004
2. Begin the required review period for the art object
immediately to allow for the required 30 day review
period.
3. Make arrangements to hold a public hearing at the
March 15, 2005 Trustees meeting.
4. Direct library staff to notice the date and time of the
public hearing in a local newspaper at least 15 days
prior to the public hearing.
B. Motion II - Trustee McCormack made a motion for the
Trustees to appoint a sub-committee which would recommend the
location for the statue. M/S/C (McCormack/Rossi) Dave Carr, Pat
Toft, and Sue Reiterman, Children's Librarian, will serve on the
sub-committee. Trustee McCormack agreed to serve on the sub-
committee if one of the members could not meet at the appointed
time.
IX. New Business
A. CALTAC Renewal - The Trustees agreed to renew their
CALTAC memberships.
B. Easton Project Close-out Costs - The Trustees
unanimously approved the City Librarian's request to ask the
Peninsula Community Foundation to award $36,100 from the
Duncan Trust Fund to cover cost overruns on the Easton project.
M/S/C (Rossi/McCormack)
X. Announcements
A. Trustee McCormack noted the following PLS activities:
1. February 26th - System Advisory Board workshop to
be held at San Francisco Public Library. The Topic is "Friends and
Foundation Merging"; Deborah Doyle will be the speaker.
2. March 19th Breakfast - Possible topics include
volunteer programs and library campaigns.
3. April 23rd Legislative Breakfast - Susan Hildreth,
State Librarian may be the speaker.
XI. Adjournment - The meeting was adjourned at 5:30pm. The next
meeting of the Library Board of Trustees will be held February 15,
2005 in the Library Conference Room.
Respectfully Submitted,
Alfred H. Escoffier
City Librarian
Library Board of Trustee Minutes 3
January 11,2004