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Home My WebLink AboutMin - LB - 2004.11.16 BURLINGAME PUBLIC LIBRARY Burlingame Public Library `-- Board of Trustees Minutes November 16, 2004 I. Call to Order President Herman called the meeting to order at 4:45pm. II. Roll Call Trustees Present: David Carr, Mary Herman, and Pat Toft Trustees Absent: Katie McCormack and Carol Rossi Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds The Trustees unanimously agreed to approve the warrants. M/S/C (Toft/Carr) IV. Minutes The Trustees unanimously approved the minutes of the October 19, 2004 meeting. M/S/C (Toft/Carr) V. Correspondence and Attachments Correspondence and Attachments were duly noted but did not require discussion. VI. From the Floor None VII. Reports A. City Librarian's Report - Highlights of Report Circulation Easton and Main - 5,000 items circulated at Easton in October; circulation at the Main library has increased 19% over October 2003 figures. Registration figures are also on the rise. The number of registered borrowers, including both Hillsborough and Burlingame, is 28,831. This figures is higher than local or national averages for public library use. B. Foundation. Report 1. Financial Developments - President Dunbar announced, at the November meeting, that the Foundation was the recipient of a $25,0000 anonymous donation. 2. Book Sale - The book sale grossed approximately $2,000. Co-Chairs Stephen Hamilton and Jim Cannon were pleased with the support they received from the volunteers. 48o Primrose Road•Burlingame•CA 940zo-4o83 Phone (650) 558-7474'Fax(650) 342-6295 3. Wish List - The Foundation has asked for a "Wish List" of items that the Library staff would like the Foundation to �- fund. Items to be included are upgrades for noise control on the main level, upholstering the chairs in the Conference Room, and upgrading the projector and audio equipment in the Lane Room. 4. Membership Proposal - Scott Nedwick, of the Development Committee, is working on a business plan that will have the potential to create a membership base. Trustee Carr recommended that the guidelines for non-profit organizations be reviewed to determine what criteria, if any, exists with regard to the required percentage of non-member donations. It is often the case that the membership cannot be the main funding source. C. Public Art Committee Task Force - Pat Toft Trustee Toft reviewed the final draft of the "Art in Public Places Policy". The policy will be presented to the City Council for approval on December 6, 2004. VIII. Unfinished Business A. Employee Appreciation Dinner, December Sth - Rossi All arrangements for the event are in place. This year all employees will receive a gift in recognition of their hard work and continued commitment to the Library. IX. New Business A. Cancellation of December 21, 2004 Meeting - The Trustees unanimously passed a motion to cancel their December 21, 2004 meeting due to lack of official business. M/S/C (Carr/Toft) B. Date Change for January Meeting - The Trustees unanimously passed a motion to change the January 2005 meeting date to January 11, 2005. M/S/C (Carr/Toft) C. Fiscal Statement Review - The Trustees unanimously agreed to accept the review of the fiscal statements which include the Duncan Quarterly Report, Trustees Special Fund Balance, and the Revolving Fund Balance Report. M/S/C (Toft/Carr) X. Announcements XI. Adjournment - The meeting was adjourned at 5:30PM. M/S/C (Carr/Toft) The next meeting of the Library Board of Trustees will be held January 11, 2005 in the Library Conference Room. R e4Hs u mitted, Afr d1 �- City Librarian Library Board of Trustee Minutes 2 November 16,2004 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF NOVEMBER 2004 Registered Borrowers Previous month's total #Added Total Registered �- Burlingame Adults 17,980 118 18,098 Burlingame Children 5,077 42 5,119 Hillsborough Adults 2,685 17 2,702 Hillsborough Children 1,386 7 1,393 Non-San Mateo Co. Borrowers 1,703 20 1,723 Totals 28,831 204 29,035 Circulation Activity Main Branch Adult Print Materials 20,946 905 Children's Print Materials 11,774 2,172 Audio/Visual Materials 12,129 927 Circulation Totals This month total Main 48,277 This month previous year 42,131 14.6% increase **This month total Branch 4,402 This month previous year 23 9039% Increase This month Grand Total 52,679 This month previous year 42,154 24.0% increase **Easton Open October 2, 2004 Reference Activity Inter Library Loans Questions Directions** Lent 2,188 Reference 3,327 113 Borrowed 2,747 Children's 15794 788 TOTAL 4,935 Lower Level 1,283 1,451 Branch 424 364 TOTAL 6,828 2,716 ** Directional figures represent only the first 15 days of November for reference. Collections Main Titles Volumes Main Titles Added Branch Volumes Added Adult Non Fiction 346 239 13 Children's Non Fiction 64 34 12 YA Non Fiction 0 0 0 Adult Fiction 214 120 24 Children's Fiction 114 60 19 YA Fiction 3 3 3 Cassettes Audio 1 1 0 Compact Discs 39 30 0 Videos 0 0 0 Children's Audio 0 0 0 Children's Video 0 0 0 Children's Compact Disc 1 0 0 DVD's 51 39 4 ,hildren's DVD's 4 0 0 `-i OTALS 837 526 75