HomeMy WebLinkAboutMin - LB - 2004.10.19 BURLINGAME PUBLIC LIBRARY
Burlingame Public Library
Board of Trustees
Minutes
October 19, 2004
I. Call to Order
President Herman called the meeting to order at 4:30pm.
II. Roll Call
Trustees Present: David Carr, Mary Herman, Catherine
McCormack, Carol Rossi and Pat Toft
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Warrants and Special Funds
The Trustees unanimously agreed to approve the warrants. M/S/C
(Carr/Herman)
IV. Minutes
The Trustees unanimously approved the minutes of the September
21, 2004 meeting with the correction that Katie McCormack is
assisting Carol Rossi with the Employee Appreciation Event.
M/S/C (Rossi/McCormack)
V. Correspondence and Attachments
The Trustees agreed to move discussion on Item 5a. and Item 5c.
to Item 9. New Business. I
A. San Mateo County Literacy Statistics - The Trustees
discussed a memo on San Mateo County Library literacy program
statistics in city library service areas. The City Librarian noted
that Burlingame Public Library contributes to San Mateo Public's
program Project Read.
VI. From the Floor None
VII. Reports
A. City Librarian's Report - Highlights of Report
1. Easton Happenings - The two story hours at Easton
are in full swing with the first evening event having an attendance
of 50. Additional staffing has been sent to Easton for the first
month to help staff and patrons become acquainted with
procedures and technical equipment. Installation of the express
L' check out machine is complete.
480 Primrose Road•Burlingame•CA 940io-4o83
Phone (650) 558-7474'Fax(650) 342-6295
2. Projects at Main - Staff will now begin work on
various projects that have been on hold due to the commitment to
open Easton on time. Complete technology upgrades at main,
installation of new express checks, collection development,
conclusion of the periodical evaluation project, and finalization of
the Easton punch list are a few of areas that will keep staff busy.
3. CLA Conference - Mary Herman, Pat Toft and Al
Escoffier will attend the conference on Saturday, November 13th.
B. Foundation Report
1. Financial Developments - The Foundation Board has
pledged to raise $50,000 a year for the Library. The Development
Committee under the guidance of Scott Nedwick, is working on a
business plan that will give the Foundation a broader base for its
fund raising projects. Forming a membership group is one of the
ideas under discussion.
2. Book Sale - Jim Cannon and Steven Hamilton,
co-chairs of the November 13th sale have had an excellent response
from active board members, as well as Advisory members to work
as volunteers. The sale hours will be 10:00am - 5:00pm.
3. Newsletter - The Newsletter is in the final draft stages
and will be mailed November 8th.
C. Public Art Committee Task Force - McCormack/Toft
The committee has had 2 meetings and is in the process of drafting
�- a policy that will provide concise guidelines for the City to use in
its acceptance of donated artwork and in commissioning an
artwork for a particular site in the City. The next meeting is
October 28th.
VIII. Unfinished Business
A. Gift of Bronze Statue to the Library - The Trustees agreed
to table agenda item (8a) regarding the acceptance of the bronze
statue in memory the late Mayor and Councilwoman Gloria Barton
to the Library until the Public Art Committee has completed the
policy and it has been approved by the City Council.
B. Employee Appreciation Event, December 5th
Trustee Rossi reported that the cost of the event will be $25.00 per
person. Invitations will be sent the second week of November.
IX. New Business
A. Utilization of PLS Resources - City Librarian, Al Escoffier,
discussed his memo to PLS Council in which he noted some of his
concerns about how budget cuts resulting in loss of service hours
and significant staff reductions may be affecting the cooperative
spirit of the PLS system in areas such as collection development,
equal offerings of service, open service hours and library use and
traffic.
Library Board of Trustee Minutes 2
October 19,2004
1. Collection Development Policy - Burlingame Library
is now purchasing more copies of books and media, and fewer
titles due to patron requests. The City Librarian has determined
that our collection has the depth to proceed with this new policy.
2. Cluster Holds - Holds for popular items are now filled
for our patrons first. Users from other libraries will not be able to
place these popular items on hold but may come to the library to
pick the item up. The purpose of the change is to insure that our
patrons will be able to get the materials sooner. The Trustees
agreed with this policy and felt it would promote good will and
community support.
B. Budget for Employee Appreciation Dinner - The Trustees
agreed to table this item until the cost of the event is available.
C. Library Closure Schedule 2005 - The Trustees
unanimously approved the Library Closure Schedule for 2005.
M/S/C (Rossi/Carr)
X. Announcements
A. December Meeting - Trustee Herman requested that the
cancellation of the December 21St meeting due to lack of official
business be included on the agenda for the November 16th
meeting.
B. City Holiday Program - The City is considering having the
�. annual tree lighting and program at the train station. The Library
Holiday program will be held December 7th.
XI. Adjournment -
The meeting was adjourned at 6:OOPM. M/S/C (McCormack/Carr)
The next meeting of the Library Board of Trustees will be held
November 16, 2004 in the Library Conference Room.
Respectfully Submitted,
axx-�-
Alfred H. Escoffier
City Librarian
Library Board of Trustee Minutes 3
October 19, 2004