HomeMy WebLinkAboutAgenda Packet - LB - 2004.08.17 7t
IURLINGAME PUBLIC LIBRARY �BU("" Th
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Board of Trustees Agenda
- August 17, 2004- 4.30pm
480 Primrose Road - Library Conference Room
SUGGESTED ACTION
1. CALL TO ORDER
2. ROLL CALL
3. WARRANTS & SPECIAL FUND Approval
4. MINUTES Approval
5. CORRESPONDENCE AND INFORMATION Information
a. Letter of Commendation: Heidi Kenney
b. News from the Capitol
c. Peninsula Community Foundation Report
d. Monthly Statistics June 2004
e. Easton Press Release
f. Review of Accounts (Revolving,Trustee)
6. FROM THE FLOOR (Public Comments)
7. REPORTS
a. City Librarian—Escoffier Information
b. Foundation Report—Escoffier Information
S. UNFINISHED BUSINESS
9. NEW BUSINESS
a. Public Art Project Discussion
b. Easton Project Budget Discussion/Approval
c. Review of Accounts Discussion
10. ANNOUNCEMENTS
11. ADJOURNMENT Adjourn
. BURLINGAME PUBLIC LIBRARY
Burlingame Public Library
Board of Trustees
Minutes
July 20, 2004
I. Call to Order
Trustee Herman called the meeting to order. Pat Toft was
welcomed to the Board of Trustees.
II. Roll Call
Trustees Present: Mary Herman, Catherine McCormack,
Carol Rossi, Pat Toft
Trustee Absent: Dave Carr
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Warrants and Special Funds
The Trustees unanimously agreed to approve the warrants. M/S/C
(Toft/Rossi)
IV. Minutes
The Trustees unanimously approved the minutes of the June 15,
2004 meeting. M/S/C (Herman/Rossi)
V. Election of Officers
Trustee Rossi moved that the nomination of Mary Herman as
President of the Trustees for the year 2004-2005 and the
nomination of Dave Carr as Secretary of the Trustees for the year
2004 - 2005 be unanimously approved. M/S/C
(Rossi/McCormack)
VI. Correspondence and Attachments
A. State Librarian - The City Librarian advised the Trustees
that Susan Hildreth, former Director of the San Francisco Public
Library, has been selected to fill the position of State Librarian.
Dr. Kevin Starr, who previously held this position, has retired.
B. Book Spines - A decorative book spine with an inscription of
choice will be available for patrons who wish to make a $250
donation to the Easton Branch Library. The faux book spines will
be painted on the columns that mark the entrance to the children's
area.
`.� VII. From the Floor None
48o Primrose Road•Burlingame•CA 94010-4083
Phone (650) 558-7474Fax(650) 342-6295
VIII. Reports
A. City Librarian's Report - Highlights of Report
1. Summer Reading Program - Summer reading has
surpassed expectations with five hundred enthusiastic
participants signed up for the three programs offered.
2. Easton Opening Day Celebration - Plans are in the
works for the Easton grand opening on October 2nd in the
afternoon. The celebration will be geared towards children
and will feature, story times, a strolling musician and
possibly the BIS Jazz band.
3. New Hours at the Main Library - Friday night closure
became effective July Is'. Hours for the Main Library are as
follows:
Monday - Thursday 10 AM - 9 PM
Friday & Saturday 10 AM - 5 PM
Sundays 1 PM - 5 PM
B. Foundation Report - The next meeting will be held
Thursday, September 16th
1. Easton Donor Reception - Honorary Members of the
Easton Branch Campaign and donors who contributed
$1,000 or more through the 2002 Newsletter will be invited
to a reception and tour of the Easton Branch on the evening
of September 30th.
2. General Information - Maryam Refahi has designed
new stationary and note cards. The next newsletter will be
mailed out mid-November 2004. The Foundation newsletter
for Fall 2003 received Honorable Mention from The American
Library Association for its creative design.
IX. Unfinished Business
A. Evans and Brown Mural - The City Librarian showed the
Trustees a sample sketch intended for the children's room
prepared by Evans 8v Brown. The Trustees felt that the mural
should portray characters from books that children are presently
reading. The City Librarian will arrange for a representative from
Evans and Brown to meet with the Trustees.
B. Library Budget Update - Until the state budget is passed
and the City is advised of additional funds it has to pay to the
State, the library budget stands as it was passed on June 1, 2004.
Library Board of Trustee Minutes 2
July 20,2004
C. Easton Renovation Update
1. The contractor plans to be finished with the building
in August. Painting of the interior began July 6th. Electrical work
and the final pour of the terra cotta surface on the front porch will
be next. Some furniture has arrived and is in storage. Shelving,
tables and chairs are expected to arrive in August and mid-
September.
2. After the contractor vacates the premises, library staff
will be heavily involved in setting up the interior and putting on the
final touches for opening day. Trustee Rossi volunteered to
coordinate volunteers to bring lunch to the staff at Easton during
this time.
X. New Business
A. New Hours for Easton Library - The Trustees unanimously
approved Trustee Rossi's motion to approve the new hours for the
Easton Branch Library through this coming fiscal year. M/S/C
(Rossi/McCormack) The hours for the Easton Branch will be as
follows:
Monday through Thursday 2 PM - 8PM
Friday & Saturday 2 PM - 5PM
Sundays Closed
B Potential Change of Meeting date to August 10, 2004
The Trustees decided not to change their regular meeting date of
August 17, 2004.
XI. Announcements
The Trustees suggested that staff members who receive awards
during the course of the year, should be acknowledged at the
Employee Recognition Dinner in December.
XII. Adjournment -
The meeting was adjourned at 5:30PM. M/S/C (Rossi/McCormack)
The next meeting of the Library Board of Trustees will be held
August 17, 2004 in the Library Conference Room.
Respectfully Submitted,
Al;fre�sco fier
City Librarian
Library Board of Trustee Minutes 3
July 20,2004
7�
Escoffier, Al
From: Susan Negreen [snegreen@cla-net.org]
ent: Friday, August 06, 2004 4:20 PM
`--fo: CLA Listserve- CALIX
Subject: [CALIX:2771] News from the Capitol
August 6, 2004
TO: CLA MEMBERS/ SYSTEMS/ NETWORK CONTACTS
FROM: Mike Dillon, Lobbyist; Christina Dillon, Lobbyist
RE: NEWS FROM THE CAPITOL
I. GOVERNOR SEEKS TO STREAMLINE GOVERNMENT THROUGH CALIFORNIA
PERFORMANCE REVIEW
During Governor Schwarzenegger's campaign, he vowed to eliminate "waste,
fraud, and abuse" from the government bureaucracy if elected to office.
And, making good on that promise, several months ago he appointed a
noted
Texan, Billy Hamilton, to head up his effort. Hamilton, who designed
and
led the Texas Performance Review, saved the state of Texas $4 billion,
and a
combined savings of $16 billion for six additional performance reviews,
through massive overhaul and elimination of state "waste. " Hoping to
uild
�fipon similar success in California, Governor Schwarzenegger created the
California Performance Review, stating, "We cannot afford waste and
fraud in
any department or agency. This unprecedented action will mean a total
review of government; its performance, its practices, and its costs. " A
massive group of 275 business leaders, state agency and department
representatives, and even legislative committee consultants, had been
tapped
to participate in the project, with one participant telling us that his
group alone offered more than 500 recommendations, and "threw everything
up
on the wall to see what would stick. " The report was due to the
Governor by
June 30th, but was held back so as to not encroach upon the already
heated
Budget negotiations.
The much-anticipated report was finally released on Tuesday of this
week,
and is not exactly "light reading, " topping out at over 2100 pages.
The
two co-Executive Directors presented the report to the Governor on
Tuesday,
and in their summary stated, "This report - compiled in response to your
challenge to change and reform California - contains more than 1, 000
recommendations. If all of these recommendations are implemented, they
ave
the potential to save more than $32 billion over the next five years. "
The
report notes seven "elements essential to fixing California state
1
government: 1) How we serve the people of California, 2) How we manage
our
people, 3) How we cut costs and save taxpayer dollars, 4) How we make
our
,overnment more accountable, 5) How we manage our business operations,
How we use the power of technology, and 7) How we organize our business
to
realize our goals. "
While some of the proposals are innovative and may meet with limited
resistance, other proposals are more controversial in nature, such as
eliminating 117 boards and commissions, including the State Public
Library
Construction and Renovation bond Board, a proposal to improve state and
local performance measurements, reforms in health and welfare and the
Resources Agency, and the adoption of a multi-state lottery game. Since
the
document is quite voluminous, we have highlighted just a few issues that
may
impact libraries:
1) Public Library Construction and Renovation Board: The CPR
examined
the function and responsibilities for 339 boards and commissions in
California. The CPR report states, "Some of these boards are highly
paid,
earning salaries of more than $100, 000 a year for only a few meetings.
In
fact, the 17 boards and commissions whose members are the highest paid
cost
he state more than $9 million in board member salaries alone. While
`..iany
boards and commissions are composed of volunteer members, they often
have
permanent staffs, pay rent, or create other costs for the state. " The
recommendation for the elimination of the library bond board is:
"Eliminate this Board and transfer responsibilities for financing the
building of libraries to the new Infrastructure Authority within the new
California Infrastructure Department. "
2) The Infrastructure Department: A new Infrastructure Department
would be created to establish an "integrated infrastructure policy" for
the
state and begin to "centrally manage and coordinate" various projects.
A
Board of Directors would be appointed to serve as the Infrastructure
Authority, serving 6 year terms, and would be charged with adopting "a
long
range infrastructure policy and coordinate infrastructure projects based
on
biennial fund estimates. " Moreover, "to ensure that infrastructure
development decisions are based on the best available information and
address the state's highest priorities, an integrated statewide
infrastructure plan should be developed as envisioned by AB 1473
(Hertzberg)
and AB 857 (Wiggins) . This plan should include providing an assessment
of
he comparative value of diverse and competing capital outlay projects
"—among
the various programs based on statewide priority setting criteria. "
Thus,
2
as we interpret this proposal, libraries would be competing with roads,
massive water projects, and school construction for available bond
dollars.
In fact, the Library Construction and Renovation Board would now fall
nder
-,—,he specific authority of the "Housing, Building, and Construction
Division"
of the new Infrastructure Department. The Library Board would be
collapsed
into this division along with the Department of Housing and Community
Development, Department of General Services, State Building Standards
Commission, State Public Works Board, State Lands Commission, State
Allocation Board. .you get our point regarding the competition for
dollars.
3) State Digital Records Vanishing: The CPR report states, "Public
access to California state government information erodes as thousands of
digital documents vanish each year. As a result, the state is losing
important historical documents. The State Library must identify and
implement processes to collect and protect state government's digital
records. " The official recommendation of the CPR is as follows: "The
Governor should issue an Executive Order requiring all state agencies to
alert the State Library of publication of digital documents, websites or
other products that may be candidates for permanent public access
through
the State Library. " The report continues, "As part of the Executive
Order,
the State Library should be required to immediately implement an
electronic
submission process to help state agencies alert the library to vital
digital
ublications, bulletins, documents, and other key public records, until
`-the
state implements a permanent solution. " The State Library would be
expected
to perform this task using "existing resources. "
4) Improve Local Government Finance by Increasing Predictability of
Revenues: This proposal calls for the Governor to work with the
Legislature
to "identify permanent sources of revenue for local governments that are
not
subject to redirection to the state. "
5) Improve State and Local Performance Measurements: "State and
local
governments lack meaningful measures to gauge performance and measure
efficient use of government resources to achieve desired outcomes. The
Administration should work with local governments to establish
outcomes-based performance measures and provide administrative
flexibility
to local governments that meet or exceed agreed performance standards. "
Now that the CPR report has been officially released, a "Blue Ribbon
Panel"
will commence hearings around the state, with the first hearing set to
address the recommendations in the Resources Agency and related areas.
We
ttended a luncheon yesterday, featuring the Governor's Secretary for
`Legislation, who encouraged us to have our clients attend these hearings
and
testify as "next year's Budget will be built around the CPR. "
3
(Information
on hearings and CPR details can be found at www.cpr.ca.gov. ) After the
conclusion of the statewide hearings, recommendations from the public
and
-)thers will be submitted to the Little Hoover Commission for
`,,jonsideration.
A representative of the Little Hoover Commission told us that they will
have
approximately two months to review and act on the CPR recommendations,
offering their own subsequent report.
It is important to note that not only does this report have a long way
to go
in terms of its review and subsequent final recommendations, but the CPR
has
been met with early resistance from Democratic leaders. Assembly
Speaker
Fabian Nunez, for example, stated, "As we review the operations of
government, we need to be careful that, in the name of efficiency, we
don't
shortchange the public's ability to influence its own government. We
need
to be careful that we don't put too much control in the hands of the few
at
the expense of the many. Furthermore, we need to reject any changes
that
would serve to weaken our state's landmark environmental and consumer
protections, undermine the progress we've made in education or harm the
aged
and disabled, who depend on us for their health and safety. "
Additionally,
'enate President pro Tem John Burton, during a press conference held
'earlier
this week, stated of the CPR, "We'll just reject it and then we'll sit
down
and work with the Governor on the things that make sense. " Any
reorganization plan submitted to the legislature has to be totally voted
up,
or totally voted down, and can't be amended. Thus, the Governor will
clearly have to work with the legislature as the recommendations from
here
on out are crafted.
II. LIBRARY BOND BILL - YOUR HELP IS NEEDED FOR FINAL PUSH
This week, Senator Alpert's SB 1161, the $1 billion library construction
and
renovation bond bill, sponsored by CLA, was sent to the Assembly
Appropriation Committee's so-called "suspense file. " The "suspense
file, "
you may recall, is a system by which the Appropriations Committee holds
all
bills with a dollar amount of $150, 000 or greater and prioritizes them
based
on priority and ability to fund the issue/project. Next Wednesday, the
Assembly Appropriations Committee will consider hundreds of bills on its
"suspense file" and will vote to either hold the bill indefinitely, or
end
'—the bill to the Assembly Floor for consideration. CLA would like your
help
over the next few days to make one more final push relative to the bond
4
bill. Please take a moment today and call or write the Chair and the
Vice
Chair of the Appropriations Committee and urge their strong support for
SB
161. Please express to them that the 2000 bond, while helpful, only
provided $350 million for library construction, and the current need is
well
over $3 .1 billion in immediate need for funding. If you are an
applicant in
Cycle Three, awaiting word regarding your application in the Fall,
please
call your individual Assemblymember as well, and ask them to speak to
the
Chair and Vice Chair on your behalf. As you well know, unfortunately 75
percent of all applicants awaiting funding in Cycle Three will be turned
away due to lack of available funds.
The Honorable Judy Chu
Assembly Appropriations Chair
State Capitol
Sacramento, CA. 95814
Phone: (916) 319-2049
The Honorable Sharon Runner
Assembly Appropriations Vice Chair
State Capitol
Sacramento, CA. 95814
Phone: (916) 319-2036
In addition, please take a moment today to write the Governor and
encourage
is support for SB 1161-Alpert. The Governor's Department of Finance
bias
taken an "oppose" position on the library bond bill, indicating that
they
are opposed because they do not think it is prudent for the state to
incur
any further bonded indebtedness at this time. Senator Alpert has asked
us
to join her in a meeting on Monday with the Department of Finance to
encourage them to look more favorably on the bond. Based on this
opposition, however, the Governor will need to receive hundreds of
letters
in support, in order to make our case.
During the luncheon yesterday with the Governor's Secretary for
Legislation,
he has asked us to send all letters to the Governor, in support of
bills, to
a new, specific address (see the example below regarding directing the
mail
to Pam Oto. Pam is a chief deputy for legislation in the Governor's
Office. ) . After 9/11, certain procedures relative to the mail system
have
been put in place, and they are requesting that we utilize this new
system
for the end of session windfall of letters. Thank you for your
assistance.
'--rhe Honorable Arnold Schwarzenegger
Governor, State of California
State Capitol
5
Peninsula Community Foundation 1012
Roger and Jean Hunt Duncan Fund
peninsula Fund Activity Statement
rJfl"it"f unity foundation April 1, 2004 through June 30, 2004
Prepared for: Mr. Alfred H. Escoffier
Burlingame Public Library
480 Primrose Road
Burlingame, CA 94010-4083
-Fund Activity
Q-T-D Y-T-D
Beginning Balance $ 1,075,465.83 $ 1,035,855.02
Contributions 0.00 0.00
Investment Income 2,217.38 4,807.56
Gain/Loss on Gifted Securities 0.00 0.00
Gain/Loss on Investments (4,890.10) 33,449.42
Interfund Contributions 0.00 0.00
Other Income 0.00 0.00
Grants (150,000.00) (160,000.00)
Interfund Grants 0.00 0.00
Administration Fees (1,171.07) (2,489.96)
Other Expenses 0.00 0.00
I
Ending Balance $ 921 622.04 $ 921,622.04
Grants Payable $0.00
Balance Available for Grants $220,762.00
-Investment Allocation
Asset Allocation Per Agreement:
Endowment Pool 100.00%
li
I
Comments
For questions, please call Kara Coyle, Controller, or Vera Bennett, Senior V. P. &CFO at 650.358.9369.
"Effective July 1st, Montag & Caldwell will be replaced by the Jennison Institutional Growth Equity Fund in the
Equity Pool.
**Asset allocations:
FIXED INCOME POOL--50%Vanguard Short-Term Corporate (VFSUX), 50% PIMCO Total Return (PTTRX) j
EQUITY POOL--25%Vanguard Institutional Index(VINIX), 22% Montag & Caldwell Growth (MCGIX), 16%
Rice Hall James Small/Mid Cap(RHJMX), 22%American Funds Washington Mutual (AEPGX), 15%
American Funds EuroPacific(AWSHX) j
SOCIALLY RESPONSIVE POOL—65% Calvert Social Investment Equity Fund (CEYIX), 35% PIMCO Total j
Return III Institutional Fund (PTSAX)
AOk Peninsula Community Foundation 1012
Roger and Jean Hunt Duncan Fund
peninsula Fund Activity Statement
,Ol° MUnit 'foundation April 1, 2004 through June 30, 2004
„o \ \ V
Date Grant ID Grantee Amount
04/22/2004 2004-00382 Burlingame Public Library (150,000.00)
*-denotes a void/refund (150,000.00)
#-denotes a canceled payment
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF JUNE 2004
.egistered Borrowers Previous month's total #Added Total Registered
Burlingame Adults 17,327 138 17,465
Burlingame Children 4,830 53 4,883
Hillsborough Adults 2,611 16 2,627
Hillsborough Children 1,329 22 1,351
Non-San Mateo Co. Borrowers 1,599 22 1,621
Totals 27,696 251 27,947
Circulation Activity Main Branch
Adult Print Materials 23,185 0
Children's Print Materials 13,751 0
AudioNisual Materials 12,086 0
Circulation Totals
This month total Main 52,484 This month previous year 39,458 33% Increase
"This month total Branch 0 This month previous year 2,431 -100% Decrease
This month Grand Total 52,484 This month previous year 41,889 25% Increase
`„'Easton closed on September 29, 2003
Reference Activity Inter Library Loans
Questions Directions Lent 2,663
Reference 3,305 228 Borrowed 2,796
Children's 2,138 712 TOTAL 5,459
Lower Level 1,561 2,101
Branch 0 0
TOTAL 7,004 3,041
Collections Main Titles Volumes Main Titles Added Branch Volumes Added
Adult Non Fiction 365 255 2
Children's Non Fiction 23 12 0
YA Non Fiction 0 0 0
Adult Fiction 266 169 0
Children's Fiction 57 31 1
YA Fiction 20 9 0
Cassettes Audio 15 12 0
Compact Discs 31 28 0
Videos 20 12 0
Children's Audio 0 0 0
Children's Video 11 0 0
Children's Compact Disc 2 0 0
VD's 15 10 0
hildren's DVD's 1 0 0
TOTALS 826 538 3
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF JUNE 2004
PAGE 2
Other Material Volumes Added Total Held
Adult un-cataloged books 0 7,348
hildren's un-cataloged 200 7,190
-books
Foreign Language un- 0 684
cataloged
D nix Deposit to City Treasurer Main $11,494.02
Branch*
Total $11,494.02
*Easton Closed
Main and Easton Deposits Revolving Account Rental Main $263.00
Revolving Account PLS Video Main $ 16.25
Trustees Special Fund Photocopies (Main)** $ 619.95
**Easton Closed
Estimated User Traffic 29,147 Daily Average 972
Community Room Adult*
TOTAL MEETINGS HELD 18 315
Adult Library Programs Attendance
' ectures, Film Series etc. 0 0
ook Groups 0 0
Childrens and Young Adult Attendance
Pre-school Story Time 7 274
Toddler Story Time 5 426
Bedtime StoryTime 2 56
Class Visits 11 283
Family Night
Carolyn Powers Story Teller 120
Jim Stevens Folk Singer 120
Total 1,279
Children's Reference Questions 2,138
Children's Directional Questions 712
Total 2,850
Easton Branch Closed for Remodel
Internet User Sessions
**Hour& 1/2 Hour Express Children's Total
7,133 2,148 432 9,713
**This includes both hour and half-hour Internet terminals.
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF JULY 2004
Registered Borrowers Previous month's total #Added Total Registered
Burlingame Adults 17,465 128 17,593
Burlingame Children 4,883 49 4,932
Hillsborough Adults 2,627 13 2,640
Hillsborough Children 1,351 11 1,362
Non-San Mateo Co. Borrowers 1,621 13 1,634
Totals 27,947 214 28,161
Circulation Activity Main Branch
Adult Print Materials 23.491 0
Children's Print Materials 13,985 0
AudioNisual Materials 12,277 0
Circulation Totals
This month total Main 53,291 This month previous year 40,394 31.9%1
**This month total Branch 0 This month previous year 2,552 100%D
This month Grand Total 53,291 This month previous year 42,946 24%1
`„'*Easton closed on September 29, 2003
Reference Activity Inter Library Loans
Questions Directions Lent 2,484
Reference 2,991 295 Borrowed 2,751
Children's 2,149 960 TOTAL 5,235
Lower Level 1,458 1,936
Branch 0 0
TOTAL 6,598 3,191
Collections Main Titles Volumes Main Titles Added Branch Volumes Added
Adult Non Fiction 516 414 0
Children's Non Fiction 35 17 0
YA Non Fiction 0 0 0
Adult Fiction 278 141 0
Children's Fiction 69 43 0
YA Fiction 2 2 0
Cassettes Audio 12 11 0
Compact Discs 68 60 0
Videos 17 17 0
Children's Audio 1 0 0
Children's Video 0 0 0
Children's Compact Disc 18 0 0
DVD's 95 92 0
;,hildren's DVD's 0 0 0
TOTALS 1,111 797 0
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF JULY 2004
PAGE 2
Other Material Volumes Added Total Held
Adult un-cataloged books 300 7,648
,hildren's un-cataloged 300 7,490
books
Foreign Language un- 0 684
cataloged
D nix Deposit to City Treasurer Main $9,480.44
Branch* 0
Total $9,480.44
*Easton Closed
Main and Easton Deposits Revolving Account Rental Main $258.00
Revolving Account PLS Video Main $ 6.75
Trustees Special Fund Photocopies (Main)** $753.55
**Easton Closed
Estimated User Traffic 24,526 Daily Average 845
Community Room Adult*
TOTAL MEETINGS HELD 10 197
Adult Library Programs Attendance
�ectures, Film Series etc. 0 0
Book Groups 0 0
Childrens and Young Adult Attendance
Pre-school Story Time 10 370
Toddler Story Time 9 595
Bedtime StoryTime 0
Class Visits 2 77
Family Night 4 740
Opera Piccolo, Magic Dan, Mexican Dance &Culture
Bonnie Lockhart
Total 25 1,782
Children's Reference Questions 2,149
Children's Directional Questions 960
Total 3,109
Easton Branch Closed for Remodel
Internet User Sessions
**Hour& 1/2 Hour Express Children's Total
6,471 2,002 412 8,885
**This includes both hour and half-hour Internet terminals.
July 2004 Outreach Statistics
Total Number of Outreach Patrons 19
Items Delivered
Books 114
Magazines 10
Videos 6
Books on Tae 5
Revolving Account Balances Report
(Includes unrealized gains)
As of 8/10/04
'10/04 Page 1
8/10/04
Account Balance
ASSETS
Cash and Bank Accounts
Atkinson Fund 200.00
Books On Tape 5.51
Children's Reading Club 158.77
Delgado Fund 200.00
Duncan Trust-Internet 3,305.70
Easton 282.57
Flood Damages Fund 8,933.60
Friends of the Library 28,429.24
Henzel (Bonnie) Fund 1,239.49
Land's End 34.29
Large Print Books 27.53
Manini (David) Fund 1,813.00
Moose (Gladys) Fund 100.00
Peninsula Community Foundation 0.00
PLS Video -227.29
Postcard Sales 575.26
Programming 19.60
Rental Fund 4,329.81
SMCU Refund 12,022.16
Staff Education -LSTA 126.00
Staff Recognition 100.60
Stone (Dan) Memorial Lecture Fund 437.11
Veech Fund 1,082.97
Volunteer Program 495.22
Writers Club 150.00
TOTAL Cash and Bank Accounts 63,841.14
TOTAL ASSETS 63,841.14
LIABILITIES 0.00
OVERALL TOTAL 63,841.14
Trustees Special Fund Balances Report
As of 8/10/04
8/10/04 Page 1
8/10/04
Account Balance
Bank Accounts
Burlingame Bank and Trust 600.00
Cell Phone 240.00
Donations - Children 250.00
Donations-Misc 7,134.41
Dougherty (Diane) Fund 25,000.00
Duncan- Misc 1,868.40
Duncan-Audio Visual 10.76
Duncan-Fine Arts 4,000.00
Ellis Memorial 340.00
Farrell (Julia) Fund 5,698.06
Fricke (Alice) Fund 465.64
Gottlieb (Ruth) Fund 125.00
Interest 15,782.09
Jackson (Dorothea) Fund 10,000.00
Karp Fund 200.00
Lechich (George Paul) Fund 710.00
Markus Fund 325.00
Mayall (Angeline) Fund 275.00
Nadaner Fund 15.00
Peltier Memorial Fund 1,270.00
Pine (Jane and David) Fund 1,000.00
Porter (Hilda) Fund 7,816.36
Poulton Memorial Fund 110.00
Schmidt (Mary Jane) Fund 1,565.00
Schroeder (Alice) Fund 1,215.00
Shinnyo-En USA Fund 812.78
Trixler (John Thomas) Fund 2,210.00
Xerox Fund 28,858.95
TOTAL Bank Accounts 117,897.45
OVERALL TOTAL 117,897.45
r BURLINGAME PUBLIC LIBRARY
City Librarian's Report
August 17, 2004
Library Use Peaks
As we reached the end of our fiscal year June 30th, we were able to see new patterns of
library use. Children's use was by far the busiest, with a 33% increase in circulation.
Media now makes up 20% of our total circulation. Attendance at children's programs was
nearly 14,000. Over 800 children were involved in the three summer reading clubs. Our
thanks go to the Burlingame Lions Club and the Burlingame Library Foundation for
sponsoring these very popular programs.
Impact of New Hours at the Main Library
The new main library hours seem to be compressing library business into fewer hours.
Obviously this is less convenient for our users, but they seem to be finding us! There is a
great deal of queuing at service desks and the reference phones are not always answered.
Every full time and permanent part time staff member has taken on additional desk shifts
and weekend shifts, including the City Librarian.
Express Check
You'll be hearing more about our self-check machines in the next few months. We have
had such difficulty with our 7-year-old machines; we have decided to remove them from
the service desks. Three new self-checks are on order and we will install them in October.
Amy Gettle, our Circulation Supervisor is planning an"express-check" campaign to help
library users learn to use the machines. For those who only wish to check something out,
it will be a speedy and efficient way to getting the job done.
Easton Renovation Status
The exterior of the building is nearly complete; we are waiting for installation of the
railings and preparation of the site for landscaping. We will be buying the plants and the
Park Department will be doing the landscape work. The contractor expects to vacate the
site by August 21St
As for the interior, the service desk is installed, as is the fireplace. The trim work is
nearly complete. The initial two coats of paint are on and we are awaiting the final coat.
The wood floor should be refinished in the next few weeks. Staff will be busy getting the
collection installed in September_There are a number of last minute items, which are on
their way. A wireless security system will be installed before opening day.
480 Primrose Road•Burlingame•CA 94010-4083 1
Phone (650) 558-7474'Fax(650) 342-6295
Easton Opening Day Celebration
Mayor Rosalie O'Mahony will do the ribbon cutting for Opening Day on October 2„a
The day will include tours, storyteller Carolyn Power, strolling musician Jim Stevens,
and refreshments for all from 2 PM- 5 PM. A special donor event will be held on
Thursday, September 30th. The dessert reception will honor our major donors to the
project. The reception will be sponsored by the Burlingame Library Foundation and
underwritten by Carr, McClellan, Ingersoll, Thompson and Horn, Professional Law
Corporation, of Burlingame.
Status of the Children's Mural
I have placed this project "on hold"until the Easton project is complete. We will return
to this project later in the fall. In addition, we will be discussing the larger concept of
public art in Burlingame. We have donors who wish to place art in the community and a
joint staff team of Library, Park&Recreation and City Manager are working toward
some policies and procedures for implementation.
Upcoming Events:
• Library Board meeting, Tuesday, August 17, 4:30 PM
• Holiday Closure, Sunday, September 5 and Monday, September 6
• Foundation Board meeting, Thursday, September 16, 4:30 PM
Alfred Escoffier
City Librarian
August 10, 2004
2
Board of Trustees, New Business, Item 9a: Public Art
The City Manager has asked the Recreation and Parks Director and the
City Librarian to look into a policy for public art on city property.
The purpose of the Public Arts Policy would be to serve as a guide in the
purchase, placement and display of art at public facilities in Burlingame.
Because art is a cultural reflection of the community, it is important to
have a careful review process in place. It is also important to understand
that art is appreciated subjectively by the eye of the beholder.
In general, art should be "site specific" and should be complimentary to
its location. Community public art should be reflective of the community.
Art in public places should not be a safety hazard or interfere with
regular activities.
The City Manager has suggested a joint committee made up of one or two
Library Board members and one or two members of the Beautification
Commission to look into a public art policy for Burlingame.
Recommendation: I have placed this on your agenda for discussion at
this time as we look at our own Children's mural project and at a
proposed gift in honor of City Council member, the late Gloria Barton.
�..• I would expect to bring back a draft policy to you for your review at a
future meeting. In the meantime, you might consider who from the Board
would like to serve on this committee. I would expect the time
commitment to be 2-3 meetings in the next 6 months.
Budget Impact: Public art would be donated either by members of the
community donating funds to purchase a particular piece of artwork, or
by a member of the public donating a specific piece of artwork for
display. There would be no general fund impact other than installation
on public property.
Board of Trustees, New Business, Item 9b: Easton Budget
The budget for the Easton project was exceeded by approximately
$ 125,000 due to the extensive dry rot and foundation damage that was
not discovered until the walls were uncovered. All the damage has been
repaired and the building is now like new. However this has resulted in
some shortage of funding for the furnishings of the building.
Contingency Funds
The use of contingency funds helped offset the impact on the total project
budget. However, the Finance Department reports that approximately
$ 90,000 is left to cover the interior shelving, computers, and the
remaining furnishings. Shelving, tables, and chairs will take
approximately $ 72,000 of this amount. The remaining amount should
cover the rest of the furnishings.
Foundation Funds
We have received a check for $ 178,000.00 from the Foundation for the
remainder of their pledge. In addition, we have transferred the
$ 150,000.00 Duncan Trust funds from the Trustees fund to the Easton
Project account. We can expect another $ 30,000 gift from the
Foundation for the library's Opening Day Collection (books and media).
�— Use of Existing Donor Funds
With the Board's approval, I would like to use some existing donor funds
to fill out the Easton budget so that we can complete the project.
In your packet, you have the Revolving Fund Budget and the Trustees
Special Fund account statements as of August 10, 2004.
I am suggesting that we utilize portions of the Trustees budget for
completion of Easton. I have earmarked these funds as follows:
Dougherty Fund $ 25,000.00 Computer network
Lechich Fund $ 710.00 Secret Garden Furnishings
Porter Fund $ 2,500.00 Tile mural
There may be other needs as the project reaches completion.
Budget Impact: Although these expenditures will reduce the Trustees
Special Fund, the donated funds came with no strings attached and were
for library purposes as directed by the Board of Trustees. I feel this
would be a good use of these funds.