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HomeMy WebLinkAboutAgenda Packet - LB - 2004.08.17 7t IURLINGAME PUBLIC LIBRARY �BU("" Th SAME 1 Board of Trustees Agenda - August 17, 2004- 4.30pm 480 Primrose Road - Library Conference Room SUGGESTED ACTION 1. CALL TO ORDER 2. ROLL CALL 3. WARRANTS & SPECIAL FUND Approval 4. MINUTES Approval 5. CORRESPONDENCE AND INFORMATION Information a. Letter of Commendation: Heidi Kenney b. News from the Capitol c. Peninsula Community Foundation Report d. Monthly Statistics June 2004 e. Easton Press Release f. Review of Accounts (Revolving,Trustee) 6. FROM THE FLOOR (Public Comments) 7. REPORTS a. City Librarian—Escoffier Information b. Foundation Report—Escoffier Information S. UNFINISHED BUSINESS 9. NEW BUSINESS a. Public Art Project Discussion b. Easton Project Budget Discussion/Approval c. Review of Accounts Discussion 10. ANNOUNCEMENTS 11. ADJOURNMENT Adjourn . BURLINGAME PUBLIC LIBRARY Burlingame Public Library Board of Trustees Minutes July 20, 2004 I. Call to Order Trustee Herman called the meeting to order. Pat Toft was welcomed to the Board of Trustees. II. Roll Call Trustees Present: Mary Herman, Catherine McCormack, Carol Rossi, Pat Toft Trustee Absent: Dave Carr Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds The Trustees unanimously agreed to approve the warrants. M/S/C (Toft/Rossi) IV. Minutes The Trustees unanimously approved the minutes of the June 15, 2004 meeting. M/S/C (Herman/Rossi) V. Election of Officers Trustee Rossi moved that the nomination of Mary Herman as President of the Trustees for the year 2004-2005 and the nomination of Dave Carr as Secretary of the Trustees for the year 2004 - 2005 be unanimously approved. M/S/C (Rossi/McCormack) VI. Correspondence and Attachments A. State Librarian - The City Librarian advised the Trustees that Susan Hildreth, former Director of the San Francisco Public Library, has been selected to fill the position of State Librarian. Dr. Kevin Starr, who previously held this position, has retired. B. Book Spines - A decorative book spine with an inscription of choice will be available for patrons who wish to make a $250 donation to the Easton Branch Library. The faux book spines will be painted on the columns that mark the entrance to the children's area. `.� VII. From the Floor None 48o Primrose Road•Burlingame•CA 94010-4083 Phone (650) 558-7474Fax(650) 342-6295 VIII. Reports A. City Librarian's Report - Highlights of Report 1. Summer Reading Program - Summer reading has surpassed expectations with five hundred enthusiastic participants signed up for the three programs offered. 2. Easton Opening Day Celebration - Plans are in the works for the Easton grand opening on October 2nd in the afternoon. The celebration will be geared towards children and will feature, story times, a strolling musician and possibly the BIS Jazz band. 3. New Hours at the Main Library - Friday night closure became effective July Is'. Hours for the Main Library are as follows: Monday - Thursday 10 AM - 9 PM Friday & Saturday 10 AM - 5 PM Sundays 1 PM - 5 PM B. Foundation Report - The next meeting will be held Thursday, September 16th 1. Easton Donor Reception - Honorary Members of the Easton Branch Campaign and donors who contributed $1,000 or more through the 2002 Newsletter will be invited to a reception and tour of the Easton Branch on the evening of September 30th. 2. General Information - Maryam Refahi has designed new stationary and note cards. The next newsletter will be mailed out mid-November 2004. The Foundation newsletter for Fall 2003 received Honorable Mention from The American Library Association for its creative design. IX. Unfinished Business A. Evans and Brown Mural - The City Librarian showed the Trustees a sample sketch intended for the children's room prepared by Evans 8v Brown. The Trustees felt that the mural should portray characters from books that children are presently reading. The City Librarian will arrange for a representative from Evans and Brown to meet with the Trustees. B. Library Budget Update - Until the state budget is passed and the City is advised of additional funds it has to pay to the State, the library budget stands as it was passed on June 1, 2004. Library Board of Trustee Minutes 2 July 20,2004 C. Easton Renovation Update 1. The contractor plans to be finished with the building in August. Painting of the interior began July 6th. Electrical work and the final pour of the terra cotta surface on the front porch will be next. Some furniture has arrived and is in storage. Shelving, tables and chairs are expected to arrive in August and mid- September. 2. After the contractor vacates the premises, library staff will be heavily involved in setting up the interior and putting on the final touches for opening day. Trustee Rossi volunteered to coordinate volunteers to bring lunch to the staff at Easton during this time. X. New Business A. New Hours for Easton Library - The Trustees unanimously approved Trustee Rossi's motion to approve the new hours for the Easton Branch Library through this coming fiscal year. M/S/C (Rossi/McCormack) The hours for the Easton Branch will be as follows: Monday through Thursday 2 PM - 8PM Friday & Saturday 2 PM - 5PM Sundays Closed B Potential Change of Meeting date to August 10, 2004 The Trustees decided not to change their regular meeting date of August 17, 2004. XI. Announcements The Trustees suggested that staff members who receive awards during the course of the year, should be acknowledged at the Employee Recognition Dinner in December. XII. Adjournment - The meeting was adjourned at 5:30PM. M/S/C (Rossi/McCormack) The next meeting of the Library Board of Trustees will be held August 17, 2004 in the Library Conference Room. Respectfully Submitted, Al;fre�sco fier City Librarian Library Board of Trustee Minutes 3 July 20,2004 7� Escoffier, Al From: Susan Negreen [snegreen@cla-net.org] ent: Friday, August 06, 2004 4:20 PM `--fo: CLA Listserve- CALIX Subject: [CALIX:2771] News from the Capitol August 6, 2004 TO: CLA MEMBERS/ SYSTEMS/ NETWORK CONTACTS FROM: Mike Dillon, Lobbyist; Christina Dillon, Lobbyist RE: NEWS FROM THE CAPITOL I. GOVERNOR SEEKS TO STREAMLINE GOVERNMENT THROUGH CALIFORNIA PERFORMANCE REVIEW During Governor Schwarzenegger's campaign, he vowed to eliminate "waste, fraud, and abuse" from the government bureaucracy if elected to office. And, making good on that promise, several months ago he appointed a noted Texan, Billy Hamilton, to head up his effort. Hamilton, who designed and led the Texas Performance Review, saved the state of Texas $4 billion, and a combined savings of $16 billion for six additional performance reviews, through massive overhaul and elimination of state "waste. " Hoping to uild �fipon similar success in California, Governor Schwarzenegger created the California Performance Review, stating, "We cannot afford waste and fraud in any department or agency. This unprecedented action will mean a total review of government; its performance, its practices, and its costs. " A massive group of 275 business leaders, state agency and department representatives, and even legislative committee consultants, had been tapped to participate in the project, with one participant telling us that his group alone offered more than 500 recommendations, and "threw everything up on the wall to see what would stick. " The report was due to the Governor by June 30th, but was held back so as to not encroach upon the already heated Budget negotiations. The much-anticipated report was finally released on Tuesday of this week, and is not exactly "light reading, " topping out at over 2100 pages. The two co-Executive Directors presented the report to the Governor on Tuesday, and in their summary stated, "This report - compiled in response to your challenge to change and reform California - contains more than 1, 000 recommendations. If all of these recommendations are implemented, they ave the potential to save more than $32 billion over the next five years. " The report notes seven "elements essential to fixing California state 1 government: 1) How we serve the people of California, 2) How we manage our people, 3) How we cut costs and save taxpayer dollars, 4) How we make our ,overnment more accountable, 5) How we manage our business operations, How we use the power of technology, and 7) How we organize our business to realize our goals. " While some of the proposals are innovative and may meet with limited resistance, other proposals are more controversial in nature, such as eliminating 117 boards and commissions, including the State Public Library Construction and Renovation bond Board, a proposal to improve state and local performance measurements, reforms in health and welfare and the Resources Agency, and the adoption of a multi-state lottery game. Since the document is quite voluminous, we have highlighted just a few issues that may impact libraries: 1) Public Library Construction and Renovation Board: The CPR examined the function and responsibilities for 339 boards and commissions in California. The CPR report states, "Some of these boards are highly paid, earning salaries of more than $100, 000 a year for only a few meetings. In fact, the 17 boards and commissions whose members are the highest paid cost he state more than $9 million in board member salaries alone. While `..iany boards and commissions are composed of volunteer members, they often have permanent staffs, pay rent, or create other costs for the state. " The recommendation for the elimination of the library bond board is: "Eliminate this Board and transfer responsibilities for financing the building of libraries to the new Infrastructure Authority within the new California Infrastructure Department. " 2) The Infrastructure Department: A new Infrastructure Department would be created to establish an "integrated infrastructure policy" for the state and begin to "centrally manage and coordinate" various projects. A Board of Directors would be appointed to serve as the Infrastructure Authority, serving 6 year terms, and would be charged with adopting "a long range infrastructure policy and coordinate infrastructure projects based on biennial fund estimates. " Moreover, "to ensure that infrastructure development decisions are based on the best available information and address the state's highest priorities, an integrated statewide infrastructure plan should be developed as envisioned by AB 1473 (Hertzberg) and AB 857 (Wiggins) . This plan should include providing an assessment of he comparative value of diverse and competing capital outlay projects "—among the various programs based on statewide priority setting criteria. " Thus, 2 as we interpret this proposal, libraries would be competing with roads, massive water projects, and school construction for available bond dollars. In fact, the Library Construction and Renovation Board would now fall nder -,—,he specific authority of the "Housing, Building, and Construction Division" of the new Infrastructure Department. The Library Board would be collapsed into this division along with the Department of Housing and Community Development, Department of General Services, State Building Standards Commission, State Public Works Board, State Lands Commission, State Allocation Board. .you get our point regarding the competition for dollars. 3) State Digital Records Vanishing: The CPR report states, "Public access to California state government information erodes as thousands of digital documents vanish each year. As a result, the state is losing important historical documents. The State Library must identify and implement processes to collect and protect state government's digital records. " The official recommendation of the CPR is as follows: "The Governor should issue an Executive Order requiring all state agencies to alert the State Library of publication of digital documents, websites or other products that may be candidates for permanent public access through the State Library. " The report continues, "As part of the Executive Order, the State Library should be required to immediately implement an electronic submission process to help state agencies alert the library to vital digital ublications, bulletins, documents, and other key public records, until `-the state implements a permanent solution. " The State Library would be expected to perform this task using "existing resources. " 4) Improve Local Government Finance by Increasing Predictability of Revenues: This proposal calls for the Governor to work with the Legislature to "identify permanent sources of revenue for local governments that are not subject to redirection to the state. " 5) Improve State and Local Performance Measurements: "State and local governments lack meaningful measures to gauge performance and measure efficient use of government resources to achieve desired outcomes. The Administration should work with local governments to establish outcomes-based performance measures and provide administrative flexibility to local governments that meet or exceed agreed performance standards. " Now that the CPR report has been officially released, a "Blue Ribbon Panel" will commence hearings around the state, with the first hearing set to address the recommendations in the Resources Agency and related areas. We ttended a luncheon yesterday, featuring the Governor's Secretary for `Legislation, who encouraged us to have our clients attend these hearings and testify as "next year's Budget will be built around the CPR. " 3 (Information on hearings and CPR details can be found at www.cpr.ca.gov. ) After the conclusion of the statewide hearings, recommendations from the public and -)thers will be submitted to the Little Hoover Commission for `,,jonsideration. A representative of the Little Hoover Commission told us that they will have approximately two months to review and act on the CPR recommendations, offering their own subsequent report. It is important to note that not only does this report have a long way to go in terms of its review and subsequent final recommendations, but the CPR has been met with early resistance from Democratic leaders. Assembly Speaker Fabian Nunez, for example, stated, "As we review the operations of government, we need to be careful that, in the name of efficiency, we don't shortchange the public's ability to influence its own government. We need to be careful that we don't put too much control in the hands of the few at the expense of the many. Furthermore, we need to reject any changes that would serve to weaken our state's landmark environmental and consumer protections, undermine the progress we've made in education or harm the aged and disabled, who depend on us for their health and safety. " Additionally, 'enate President pro Tem John Burton, during a press conference held 'earlier this week, stated of the CPR, "We'll just reject it and then we'll sit down and work with the Governor on the things that make sense. " Any reorganization plan submitted to the legislature has to be totally voted up, or totally voted down, and can't be amended. Thus, the Governor will clearly have to work with the legislature as the recommendations from here on out are crafted. II. LIBRARY BOND BILL - YOUR HELP IS NEEDED FOR FINAL PUSH This week, Senator Alpert's SB 1161, the $1 billion library construction and renovation bond bill, sponsored by CLA, was sent to the Assembly Appropriation Committee's so-called "suspense file. " The "suspense file, " you may recall, is a system by which the Appropriations Committee holds all bills with a dollar amount of $150, 000 or greater and prioritizes them based on priority and ability to fund the issue/project. Next Wednesday, the Assembly Appropriations Committee will consider hundreds of bills on its "suspense file" and will vote to either hold the bill indefinitely, or end '—the bill to the Assembly Floor for consideration. CLA would like your help over the next few days to make one more final push relative to the bond 4 bill. Please take a moment today and call or write the Chair and the Vice Chair of the Appropriations Committee and urge their strong support for SB 161. Please express to them that the 2000 bond, while helpful, only provided $350 million for library construction, and the current need is well over $3 .1 billion in immediate need for funding. If you are an applicant in Cycle Three, awaiting word regarding your application in the Fall, please call your individual Assemblymember as well, and ask them to speak to the Chair and Vice Chair on your behalf. As you well know, unfortunately 75 percent of all applicants awaiting funding in Cycle Three will be turned away due to lack of available funds. The Honorable Judy Chu Assembly Appropriations Chair State Capitol Sacramento, CA. 95814 Phone: (916) 319-2049 The Honorable Sharon Runner Assembly Appropriations Vice Chair State Capitol Sacramento, CA. 95814 Phone: (916) 319-2036 In addition, please take a moment today to write the Governor and encourage is support for SB 1161-Alpert. The Governor's Department of Finance bias taken an "oppose" position on the library bond bill, indicating that they are opposed because they do not think it is prudent for the state to incur any further bonded indebtedness at this time. Senator Alpert has asked us to join her in a meeting on Monday with the Department of Finance to encourage them to look more favorably on the bond. Based on this opposition, however, the Governor will need to receive hundreds of letters in support, in order to make our case. During the luncheon yesterday with the Governor's Secretary for Legislation, he has asked us to send all letters to the Governor, in support of bills, to a new, specific address (see the example below regarding directing the mail to Pam Oto. Pam is a chief deputy for legislation in the Governor's Office. ) . After 9/11, certain procedures relative to the mail system have been put in place, and they are requesting that we utilize this new system for the end of session windfall of letters. Thank you for your assistance. '--rhe Honorable Arnold Schwarzenegger Governor, State of California State Capitol 5 Peninsula Community Foundation 1012 Roger and Jean Hunt Duncan Fund peninsula Fund Activity Statement rJfl"it"f unity foundation April 1, 2004 through June 30, 2004 Prepared for: Mr. Alfred H. Escoffier Burlingame Public Library 480 Primrose Road Burlingame, CA 94010-4083 -Fund Activity Q-T-D Y-T-D Beginning Balance $ 1,075,465.83 $ 1,035,855.02 Contributions 0.00 0.00 Investment Income 2,217.38 4,807.56 Gain/Loss on Gifted Securities 0.00 0.00 Gain/Loss on Investments (4,890.10) 33,449.42 Interfund Contributions 0.00 0.00 Other Income 0.00 0.00 Grants (150,000.00) (160,000.00) Interfund Grants 0.00 0.00 Administration Fees (1,171.07) (2,489.96) Other Expenses 0.00 0.00 I Ending Balance $ 921 622.04 $ 921,622.04 Grants Payable $0.00 Balance Available for Grants $220,762.00 -Investment Allocation Asset Allocation Per Agreement: Endowment Pool 100.00% li I Comments For questions, please call Kara Coyle, Controller, or Vera Bennett, Senior V. P. &CFO at 650.358.9369. "Effective July 1st, Montag & Caldwell will be replaced by the Jennison Institutional Growth Equity Fund in the Equity Pool. **Asset allocations: FIXED INCOME POOL--50%Vanguard Short-Term Corporate (VFSUX), 50% PIMCO Total Return (PTTRX) j EQUITY POOL--25%Vanguard Institutional Index(VINIX), 22% Montag & Caldwell Growth (MCGIX), 16% Rice Hall James Small/Mid Cap(RHJMX), 22%American Funds Washington Mutual (AEPGX), 15% American Funds EuroPacific(AWSHX) j SOCIALLY RESPONSIVE POOL—65% Calvert Social Investment Equity Fund (CEYIX), 35% PIMCO Total j Return III Institutional Fund (PTSAX) AOk Peninsula Community Foundation 1012 Roger and Jean Hunt Duncan Fund peninsula Fund Activity Statement ,Ol° MUnit 'foundation April 1, 2004 through June 30, 2004 „o \ \ V Date Grant ID Grantee Amount 04/22/2004 2004-00382 Burlingame Public Library (150,000.00) *-denotes a void/refund (150,000.00) #-denotes a canceled payment BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF JUNE 2004 .egistered Borrowers Previous month's total #Added Total Registered Burlingame Adults 17,327 138 17,465 Burlingame Children 4,830 53 4,883 Hillsborough Adults 2,611 16 2,627 Hillsborough Children 1,329 22 1,351 Non-San Mateo Co. Borrowers 1,599 22 1,621 Totals 27,696 251 27,947 Circulation Activity Main Branch Adult Print Materials 23,185 0 Children's Print Materials 13,751 0 AudioNisual Materials 12,086 0 Circulation Totals This month total Main 52,484 This month previous year 39,458 33% Increase "This month total Branch 0 This month previous year 2,431 -100% Decrease This month Grand Total 52,484 This month previous year 41,889 25% Increase `„'Easton closed on September 29, 2003 Reference Activity Inter Library Loans Questions Directions Lent 2,663 Reference 3,305 228 Borrowed 2,796 Children's 2,138 712 TOTAL 5,459 Lower Level 1,561 2,101 Branch 0 0 TOTAL 7,004 3,041 Collections Main Titles Volumes Main Titles Added Branch Volumes Added Adult Non Fiction 365 255 2 Children's Non Fiction 23 12 0 YA Non Fiction 0 0 0 Adult Fiction 266 169 0 Children's Fiction 57 31 1 YA Fiction 20 9 0 Cassettes Audio 15 12 0 Compact Discs 31 28 0 Videos 20 12 0 Children's Audio 0 0 0 Children's Video 11 0 0 Children's Compact Disc 2 0 0 VD's 15 10 0 hildren's DVD's 1 0 0 TOTALS 826 538 3 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF JUNE 2004 PAGE 2 Other Material Volumes Added Total Held Adult un-cataloged books 0 7,348 hildren's un-cataloged 200 7,190 -books Foreign Language un- 0 684 cataloged D nix Deposit to City Treasurer Main $11,494.02 Branch* Total $11,494.02 *Easton Closed Main and Easton Deposits Revolving Account Rental Main $263.00 Revolving Account PLS Video Main $ 16.25 Trustees Special Fund Photocopies (Main)** $ 619.95 **Easton Closed Estimated User Traffic 29,147 Daily Average 972 Community Room Adult* TOTAL MEETINGS HELD 18 315 Adult Library Programs Attendance ' ectures, Film Series etc. 0 0 ook Groups 0 0 Childrens and Young Adult Attendance Pre-school Story Time 7 274 Toddler Story Time 5 426 Bedtime StoryTime 2 56 Class Visits 11 283 Family Night Carolyn Powers Story Teller 120 Jim Stevens Folk Singer 120 Total 1,279 Children's Reference Questions 2,138 Children's Directional Questions 712 Total 2,850 Easton Branch Closed for Remodel Internet User Sessions **Hour& 1/2 Hour Express Children's Total 7,133 2,148 432 9,713 **This includes both hour and half-hour Internet terminals. BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF JULY 2004 Registered Borrowers Previous month's total #Added Total Registered Burlingame Adults 17,465 128 17,593 Burlingame Children 4,883 49 4,932 Hillsborough Adults 2,627 13 2,640 Hillsborough Children 1,351 11 1,362 Non-San Mateo Co. Borrowers 1,621 13 1,634 Totals 27,947 214 28,161 Circulation Activity Main Branch Adult Print Materials 23.491 0 Children's Print Materials 13,985 0 AudioNisual Materials 12,277 0 Circulation Totals This month total Main 53,291 This month previous year 40,394 31.9%1 **This month total Branch 0 This month previous year 2,552 100%D This month Grand Total 53,291 This month previous year 42,946 24%1 `„'*Easton closed on September 29, 2003 Reference Activity Inter Library Loans Questions Directions Lent 2,484 Reference 2,991 295 Borrowed 2,751 Children's 2,149 960 TOTAL 5,235 Lower Level 1,458 1,936 Branch 0 0 TOTAL 6,598 3,191 Collections Main Titles Volumes Main Titles Added Branch Volumes Added Adult Non Fiction 516 414 0 Children's Non Fiction 35 17 0 YA Non Fiction 0 0 0 Adult Fiction 278 141 0 Children's Fiction 69 43 0 YA Fiction 2 2 0 Cassettes Audio 12 11 0 Compact Discs 68 60 0 Videos 17 17 0 Children's Audio 1 0 0 Children's Video 0 0 0 Children's Compact Disc 18 0 0 DVD's 95 92 0 ;,hildren's DVD's 0 0 0 TOTALS 1,111 797 0 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF JULY 2004 PAGE 2 Other Material Volumes Added Total Held Adult un-cataloged books 300 7,648 ,hildren's un-cataloged 300 7,490 books Foreign Language un- 0 684 cataloged D nix Deposit to City Treasurer Main $9,480.44 Branch* 0 Total $9,480.44 *Easton Closed Main and Easton Deposits Revolving Account Rental Main $258.00 Revolving Account PLS Video Main $ 6.75 Trustees Special Fund Photocopies (Main)** $753.55 **Easton Closed Estimated User Traffic 24,526 Daily Average 845 Community Room Adult* TOTAL MEETINGS HELD 10 197 Adult Library Programs Attendance �ectures, Film Series etc. 0 0 Book Groups 0 0 Childrens and Young Adult Attendance Pre-school Story Time 10 370 Toddler Story Time 9 595 Bedtime StoryTime 0 Class Visits 2 77 Family Night 4 740 Opera Piccolo, Magic Dan, Mexican Dance &Culture Bonnie Lockhart Total 25 1,782 Children's Reference Questions 2,149 Children's Directional Questions 960 Total 3,109 Easton Branch Closed for Remodel Internet User Sessions **Hour& 1/2 Hour Express Children's Total 6,471 2,002 412 8,885 **This includes both hour and half-hour Internet terminals. July 2004 Outreach Statistics Total Number of Outreach Patrons 19 Items Delivered Books 114 Magazines 10 Videos 6 Books on Tae 5 Revolving Account Balances Report (Includes unrealized gains) As of 8/10/04 '10/04 Page 1 8/10/04 Account Balance ASSETS Cash and Bank Accounts Atkinson Fund 200.00 Books On Tape 5.51 Children's Reading Club 158.77 Delgado Fund 200.00 Duncan Trust-Internet 3,305.70 Easton 282.57 Flood Damages Fund 8,933.60 Friends of the Library 28,429.24 Henzel (Bonnie) Fund 1,239.49 Land's End 34.29 Large Print Books 27.53 Manini (David) Fund 1,813.00 Moose (Gladys) Fund 100.00 Peninsula Community Foundation 0.00 PLS Video -227.29 Postcard Sales 575.26 Programming 19.60 Rental Fund 4,329.81 SMCU Refund 12,022.16 Staff Education -LSTA 126.00 Staff Recognition 100.60 Stone (Dan) Memorial Lecture Fund 437.11 Veech Fund 1,082.97 Volunteer Program 495.22 Writers Club 150.00 TOTAL Cash and Bank Accounts 63,841.14 TOTAL ASSETS 63,841.14 LIABILITIES 0.00 OVERALL TOTAL 63,841.14 Trustees Special Fund Balances Report As of 8/10/04 8/10/04 Page 1 8/10/04 Account Balance Bank Accounts Burlingame Bank and Trust 600.00 Cell Phone 240.00 Donations - Children 250.00 Donations-Misc 7,134.41 Dougherty (Diane) Fund 25,000.00 Duncan- Misc 1,868.40 Duncan-Audio Visual 10.76 Duncan-Fine Arts 4,000.00 Ellis Memorial 340.00 Farrell (Julia) Fund 5,698.06 Fricke (Alice) Fund 465.64 Gottlieb (Ruth) Fund 125.00 Interest 15,782.09 Jackson (Dorothea) Fund 10,000.00 Karp Fund 200.00 Lechich (George Paul) Fund 710.00 Markus Fund 325.00 Mayall (Angeline) Fund 275.00 Nadaner Fund 15.00 Peltier Memorial Fund 1,270.00 Pine (Jane and David) Fund 1,000.00 Porter (Hilda) Fund 7,816.36 Poulton Memorial Fund 110.00 Schmidt (Mary Jane) Fund 1,565.00 Schroeder (Alice) Fund 1,215.00 Shinnyo-En USA Fund 812.78 Trixler (John Thomas) Fund 2,210.00 Xerox Fund 28,858.95 TOTAL Bank Accounts 117,897.45 OVERALL TOTAL 117,897.45 r BURLINGAME PUBLIC LIBRARY City Librarian's Report August 17, 2004 Library Use Peaks As we reached the end of our fiscal year June 30th, we were able to see new patterns of library use. Children's use was by far the busiest, with a 33% increase in circulation. Media now makes up 20% of our total circulation. Attendance at children's programs was nearly 14,000. Over 800 children were involved in the three summer reading clubs. Our thanks go to the Burlingame Lions Club and the Burlingame Library Foundation for sponsoring these very popular programs. Impact of New Hours at the Main Library The new main library hours seem to be compressing library business into fewer hours. Obviously this is less convenient for our users, but they seem to be finding us! There is a great deal of queuing at service desks and the reference phones are not always answered. Every full time and permanent part time staff member has taken on additional desk shifts and weekend shifts, including the City Librarian. Express Check You'll be hearing more about our self-check machines in the next few months. We have had such difficulty with our 7-year-old machines; we have decided to remove them from the service desks. Three new self-checks are on order and we will install them in October. Amy Gettle, our Circulation Supervisor is planning an"express-check" campaign to help library users learn to use the machines. For those who only wish to check something out, it will be a speedy and efficient way to getting the job done. Easton Renovation Status The exterior of the building is nearly complete; we are waiting for installation of the railings and preparation of the site for landscaping. We will be buying the plants and the Park Department will be doing the landscape work. The contractor expects to vacate the site by August 21St As for the interior, the service desk is installed, as is the fireplace. The trim work is nearly complete. The initial two coats of paint are on and we are awaiting the final coat. The wood floor should be refinished in the next few weeks. Staff will be busy getting the collection installed in September_There are a number of last minute items, which are on their way. A wireless security system will be installed before opening day. 480 Primrose Road•Burlingame•CA 94010-4083 1 Phone (650) 558-7474'Fax(650) 342-6295 Easton Opening Day Celebration Mayor Rosalie O'Mahony will do the ribbon cutting for Opening Day on October 2„a The day will include tours, storyteller Carolyn Power, strolling musician Jim Stevens, and refreshments for all from 2 PM- 5 PM. A special donor event will be held on Thursday, September 30th. The dessert reception will honor our major donors to the project. The reception will be sponsored by the Burlingame Library Foundation and underwritten by Carr, McClellan, Ingersoll, Thompson and Horn, Professional Law Corporation, of Burlingame. Status of the Children's Mural I have placed this project "on hold"until the Easton project is complete. We will return to this project later in the fall. In addition, we will be discussing the larger concept of public art in Burlingame. We have donors who wish to place art in the community and a joint staff team of Library, Park&Recreation and City Manager are working toward some policies and procedures for implementation. Upcoming Events: • Library Board meeting, Tuesday, August 17, 4:30 PM • Holiday Closure, Sunday, September 5 and Monday, September 6 • Foundation Board meeting, Thursday, September 16, 4:30 PM Alfred Escoffier City Librarian August 10, 2004 2 Board of Trustees, New Business, Item 9a: Public Art The City Manager has asked the Recreation and Parks Director and the City Librarian to look into a policy for public art on city property. The purpose of the Public Arts Policy would be to serve as a guide in the purchase, placement and display of art at public facilities in Burlingame. Because art is a cultural reflection of the community, it is important to have a careful review process in place. It is also important to understand that art is appreciated subjectively by the eye of the beholder. In general, art should be "site specific" and should be complimentary to its location. Community public art should be reflective of the community. Art in public places should not be a safety hazard or interfere with regular activities. The City Manager has suggested a joint committee made up of one or two Library Board members and one or two members of the Beautification Commission to look into a public art policy for Burlingame. Recommendation: I have placed this on your agenda for discussion at this time as we look at our own Children's mural project and at a proposed gift in honor of City Council member, the late Gloria Barton. �..• I would expect to bring back a draft policy to you for your review at a future meeting. In the meantime, you might consider who from the Board would like to serve on this committee. I would expect the time commitment to be 2-3 meetings in the next 6 months. Budget Impact: Public art would be donated either by members of the community donating funds to purchase a particular piece of artwork, or by a member of the public donating a specific piece of artwork for display. There would be no general fund impact other than installation on public property. Board of Trustees, New Business, Item 9b: Easton Budget The budget for the Easton project was exceeded by approximately $ 125,000 due to the extensive dry rot and foundation damage that was not discovered until the walls were uncovered. All the damage has been repaired and the building is now like new. However this has resulted in some shortage of funding for the furnishings of the building. Contingency Funds The use of contingency funds helped offset the impact on the total project budget. However, the Finance Department reports that approximately $ 90,000 is left to cover the interior shelving, computers, and the remaining furnishings. Shelving, tables, and chairs will take approximately $ 72,000 of this amount. The remaining amount should cover the rest of the furnishings. Foundation Funds We have received a check for $ 178,000.00 from the Foundation for the remainder of their pledge. In addition, we have transferred the $ 150,000.00 Duncan Trust funds from the Trustees fund to the Easton Project account. We can expect another $ 30,000 gift from the Foundation for the library's Opening Day Collection (books and media). �— Use of Existing Donor Funds With the Board's approval, I would like to use some existing donor funds to fill out the Easton budget so that we can complete the project. In your packet, you have the Revolving Fund Budget and the Trustees Special Fund account statements as of August 10, 2004. I am suggesting that we utilize portions of the Trustees budget for completion of Easton. I have earmarked these funds as follows: Dougherty Fund $ 25,000.00 Computer network Lechich Fund $ 710.00 Secret Garden Furnishings Porter Fund $ 2,500.00 Tile mural There may be other needs as the project reaches completion. Budget Impact: Although these expenditures will reduce the Trustees Special Fund, the donated funds came with no strings attached and were for library purposes as directed by the Board of Trustees. I feel this would be a good use of these funds.