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HomeMy WebLinkAboutAgenda Packet - LB - 2004.09.21 : IURLINGAME PUBLIC LIBRARY 1BURLINGAME r r ' Board of Trustees Agenda - September 21, 2004- 4.30pm C L1� 480 Primrose Road - Library Conference Room SUGGESTED ACTION 1. CALL TO ORDER 2. ROLL CALL 3. WARRANTS & SPECIAL FUND Approval 4. MINUTES Approval �5. CORRESPONDENCE AND INFORMATION Information a. Art in Public Places A FROM THE FLOOR (Public Comments) 7. `REPORTS a. City Librarian—Escoffier Information Foundation Report—Escoffier Information 8. UNFINISHED BUSINESS a. Public Art Project Task Force Discussion/Approval b. Gift of Bronze Statue (young boy reading a book) in memory of Discussion/Approval the late Mayor and Councilwoman, Gloria Barton, Tal l4_� vx. Employee Appreciation Dinner, Dece ber 5,2004 Discussion Staff Orientation, September 30, 8:30-9: 0 Discussion ��. Set Date for Trustee Dinner Discussion r L 9. NEW BUSINESS - None 10. ANNOUNCEMEN S 11. ADJOURNMENT N Adjourn BURLINGAME PUBLIC LIBRARY Burlingame Public Library Board of Trustees Minutes August 17, 2004 I. Call to Order Secretary Carr called the meeting to order at 4:30pm. II. Roll Call Trustees Present: Catherine McCormack, Dave Carr, Carol Rossi, Trustees Absent: Mary Herman, Pat Toft Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds The Trustees unanimously agreed to approve the warrants. M/S/C (Rossi/McCormack), IV. Minutes The Trustees unanimously approved the minutes of the July 20, 2004 meeting. M/S/C (McCormack/Rossi) V. 'Correspondence and Attachments A. Monthly Statistics The Trustees noted the success of the 4 "Family Night" Programs held during the summer. Total attendance for the 4 evenings was 740. Trustee Rossi mentioned that the schools will be having a "Turn off TV" week and suggested that the library host an evening children's program during this time. B. Easton Press Release - The City Librarian will prepare a press release on the Easton Opening for the local papers which will include Easton's new hours. Magnets and bookmarks listing open hours for both Easton and the Main Library will be given to patrons as Easton opens. VI. From the Floor None 48o Primrose Road•Burlingame•CA 94010-4083 Phone (650) 558-7474'Fax(650) 342-6295 VIII. Reports A. City Librarian's Report - Highlights of Report 1. Summer Reading Program - 800 children participated this year. The Children's Librarian, Sue Reiterman, visited local schools and had a notice placed in the schools newsletters which helped to make the program such a success. 2. Easton Renovation Status - The exterior of the building is nearing completion. Railings need to be installed on the ramps. Preparation for landscaping will begin shortly. The interior walls need the final coat of paint. The floor should be refinished in the next few weeks. The contractor expects to turn the building over to the City August 21 st. 3. Express Check - New selfchecks will be installed in October at both the main and branch libraries. 4. Easton Opening Day Celebration - The Celebration will be held October 2nd from 2 PM - 5 PM. Mayor Rosalie M. O'Mahony will cut the ribbon signifying the official opening of the Easton Library. 5. Children's Mural - The City Librarian has placed the proposed mural for the children's room on hold until the Easton Library opens. B. Foundation Report - The next meeting will be held Thursday, September 16th 1. Easton Donor Reception - Honorary Members of the Easton Branch Campaign and donors who contributed $1,000 or more through the 2002 Newsletter will be invited to a reception and tour of the Easton Branch on the evening of September 30th. Carr, McClellan, Ingersoll, Thompson and Horn, Professional Law Corporation, of Burlingame have graciously offered to sponsor the reception. IX. Unfinished Business X. New Business A. Public Art Project - The City Manager has proposed that that an art committee composed of one or two representatives from the Library Trustees and the Beautification Commission be created. He has requested that the City Librarian, Al Escoffier, and Park and Recreations Director, Randy Schwartz, oversee the committee whose goal would be to formulate a policy for public art on City property. The policy would provide guidelines for art works purchased by the City, as well as donations of art by a group, individual or an artist. Library Board of Trustee Minutes 2 August 17,2004 �.- B. Art Donation to Library - Friends of the late Mayor and Councilwoman, Gloria Baron, would like to donate a bronze statue of a young boy reading a book to the Library in her memory. The Trustees present were pleased with the statue but wanted input from the two absent Trustees. Those Trustees present agreed that the decision to accept the gift should be determined by the Library Board. Trustee Carr noted that he would be happy to accept the statue but would prefer that that it be placed inside the Main library rather than at an outside site. C. Easton Budget - The Trustees unanimously approved the motion of Trustee McCormack to approve unrestricted expenditures from the Trustees' accounts to non-budgeted costs that may still occur in the Easton renovation project. M/S/C McCormack/Rossi XI. Announcements A. Employee Appreciation Dinner - Trustee Rossi and McCormack will Chair the event with a Foundation member. B. Easton Lunch - Trustee Rossi suggested that the Trustees and Foundation members determine alternate dates to bring lunch to staff who are preparing Easton for its opening. C. Trustee Dinner - The Trustees discussed possibilities of dates and locations for the dinner honoring Cecile Coar for her years of service as a Library Trustee and welcoming Pat Toft, as the new board member. XII. Adjournment - The meeting was adjourned at 5:30PM. M/S/C (Rossi/McCormack) The next meeting of the Library Board of Trustees will be held September 21, 2004 in the Library Conference Room. Respectfully Submitted, Alfred H. Escof ler City Librarian Library Board of Trustee Minutes 3 August 17,2004 CITY oZ STAFF REPORT 6uRUNGAME AGENDA 8c ITEM# °, ,° MTG. °�•*m DATE 9/7/04 To: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY ry DATE: 8-16-04 APPRO D FROM: Jim Nantell 558-7205 BY suim,cr: Art in Public Places RECOMMENDATION: Consider accepting and encouraging donations of Public Art. BACKGROUND: Recently friends of former Mayor and Council member Gloria Barton approached staff about a possible donation of public art in memory of Gloria and her many years of service to the City of Buringame. It brought to mind the possibility that such a donation could serve as the first of hopefully many future donations of public art that the Council may want to encourage. Although some cities have created"a percent for the arts" ordinances that require developers to incorporate art into their developments, staff is suggesting that the Council consider the possibility of creating an art in public -es program that would encourage organizations, individuals and businesses to purchase art for display in acs, downtown, libraries and other public property. We believe that Burlingame is the kind of community whose reputation and image is consistent with an appreciation of art that could be featured in various public places in the community. If the Council were inclined to support such a program, staff recommends as a first step the formation of a joint committee of representatives of the Beautification, Parks and Recreation Commissions and the Library Board. Their mission would be to develop an Art in Public Places program that would include (among other topics). - Potential locations for art placement - Art&artist selection process - Financial factors (obtaining art, installation, on-going maintenance,vandalism, etc.) - Acquisition of art(jurying,purchasing, shipping, etc.) After a program is developed, the committee would consider the donation of art in former Mayor Barton's memory as the first piece of art. Subject to the development of the program and the placement list, staff recommends the acceptance of the donation of the child-reading statue for placement at the Library. BUDGET IMPACT: The intent would be to create an art in public places program that would not require any City funds, although it would most probably result in some future maintenance costs. City Librarian's Report September 21, 2004 Easton Branch Library set to Reopen! After years of planning and a year of construction, the Easton Branch Library is poised to reopen to the public on October 2, 2004. The newly renovated facility will feature popular books and media for children and adult users. Children now have their own separate section in the library. A new "Lions Den" features thousands of picture books for children who are beginning to read. Special features include window seats in the children's area as well as a"Secret Garden" just outside the doors from the "Lions Den." The Library will open with a new and refreshed collection of books and media. Over 3,000 new titles have been added to the collection, along with media for children and adults. For flexibility in use of the space, portable "gondola" shelving will house the new books and media. Finishes include a Craftsman style interior with rich wood trim and comfortable seating. The original maple floor from 1927 was restored and refinished and creates a warm backdrop for the many activities which will take place there. Story hours can be held on the carpeted children's area, or in the much larger adult area around the fireplace. Opening activities include a Major Donor Reception on Thursday, September 30, 2004, 7 PM- 9 PM, hosted by the Burlingame Library Foundation. Invited guests include: Architect Hal Brandes; Interior Designer, Michelle Nelson; and Dave Falk, the General Contractor. The grand opening will include a ribbon cutting ceremony by Mayor Rosalie O'Mahony and Council, at 2 PM, Saturday, October 2"d. The afternoon will include Carolyn Power, storyteller, and the music of Jim Stevens. Open hours for Easton will be: Monday—Thursday, 2 PM- 8 PM; Friday and Saturday, 2 PM- 5 PM, Sunday closed. This is an expansion of 7 hours over the previous afternoon- only hours. It is our hope to attract additional users to the facility with longer hours and some evening story times. New Library Brochures, Bookmarks, Magnets Maryam Refahi and the library PR committee have completed a series of revised brochures for the library. The new brochure will consist of a folder with separate inserts for: library account information; children's services; branch services; donor options; �- library foundation, etc. 1 The magnets will have hours and phone numbers for each of the libraries and will be available at service desks for patron pick up. Vendor Cataloging and Processing Vendor cataloging and processing has begun in earnest for adult fiction and media titles added to the collection. With the reduction of staff,we have not been able to keep up with the cataloging and processing of materials. This outsourcing opportunity allows us to have books cataloged and processed according to our specifications for less than it would cost us to do the work in-house. The work is done through our primary vender, Baker and Taylor, Reno, Nevada. The Opening Day Collection, a gift of the Burlingame Library Foundation, was entirely cataloged and processed using this new service. Public Art Project The Burlingame City Council approved the formation of a task force to work on a policy for public art in the community. Upcoming Events: • Foundation Board meeting, Thursday, September 16, 4:30 PM • Library Board Meeting, Tuesday, September 21, 2004, 4:30 PM • Donor Recognition Event, Easton Branch Library, September 30th, 7-9 PM �— • Easton Branch Library Opening, Saturday, October 2, 2004, 2-5 PM • Express Check machines installed, October 6th • Columbus Day City Holiday, October 11, Closed • Library Board Meeting, Tuesday, October 19, 2004, 4:30 PM Alfred Escoffier City Librarian September 14, 2004 2