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HomeMy WebLinkAboutAgenda Packet - LB - 2004.07.20 : IURLINGAME PUBLIC LIBRARY 1 BURLIN 7 Board of Trustees Agenda - July 20, 2004- 4.30pm 480 Primrose Road - Library Conference Room SUGGESTED ACTION 1. CALL TO ORDER-WELCOME PAT TOFT AS NEW TRUSTEE 2. ROLL CALL 3. ELECTION OF OFFICERS Action a. Nomination of Mary Herman to Serve as President b. Nomination of Dave Carr to Serve as Secretary 4. WARRANTS & SPECIAL FUND Approval 5. MINUTES Approval 6. CORRESPONDENCE AND INFORMATION Information a. News from the Capitol June 30, 2004 b. Highlights of Library Operations c. Book Spines to Support Easton Library d. Monthly Statistics May 2004 7. FROM THE FLOOR (Public Comments) & REPORTS a. City Librarian-Escoffier Information b. Foundation Report-Escoffier 000" j w t Y-a 4-4—) Information 9. UNFINISHED BUSINESS ,a,epdate on Evans & Brown Mural for Children's Room Discussion >--Budget Update Discussion Easton Renovation Update Discussion 10. NEW BUSINESS a. New Hours for Easton Library Discussion/Action 11. ANNOUNCEMENTS V). ADJOURNMENT Adjourn r BURLINGAME FTURLINGAME PUBLIC LIBRARY IIF 71 Board of Trustees Agenda _ July 20, 2004— 4.30pm 480 Primrose Road - Library Conference Room SUGGESTED ACTION 1. CALL TO ORDER—WELCOME PAT TOFT AS NEW TRUSTEE 2. ROLL CALL 3. ELECTION OF OFFICERS Action a. Nomination of Mary Herman to Serve as President b. Nomination of Dave Carr to Serve as Secretary 4. WARRANTS & SPECIAL FUND Approval 5. MINUTES Approval 6. CORRESPONDENCE AND INFORMATION Information a. News from the Capitol June 30, 2004 b. Highlights of Library Operations �— c. Book Spines to Support Easton Library d. Monthly Statistics May 2004 7. FROM THE FLOOR (Public Comments) 8. REPORTS a. City Librarian—Escoffier Information b. Foundation Report—Escoffier Information 9. UNFINISHED BUSINESS a. Update on Evans & Brown Mural for Children's Room Discussion b. Budget Update Discussion c. Easton Renovation Update Discussion 10. NEW BUSINESS a. New Hours for Easton Library Discussion/Action b. Potential Change of Meeting date to August 10, 2004 Discussion/Action ANNOUNCEMENTS 12. ADJOURNMENT Adjourn BURLINGAME PUBLIC LIBRARY Burlingame Public Library Board of Trustees Minutes June 15, 2004 I. Call to Order President Catherine McCormack called the meeting to order at 4:30pm. II. Roll Call Trustees Present: Dave Carr, Cecile Coar, Mary Herman, Catherine McCormack, Carol Rossi Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds The Trustees unanimously agreed to approve the warrants. M/S/C �. (Herman/Carr) IV. Minutes The Trustees unanimously approved-the minutes of the April 27, 2004 meeting. M/S/C (Herman/Coar) V. Correspondence and Attachments A. Duncan Trust Report - The City Librarian noted that the present balance of the Duncan Trust statement does not reflect the $150,000 that the Trustees voted to allocate to the Easton renovation. B. Monthly Statistics May 2004 - Patron usage of library materials is continuing to increase. Circulation statistics are up 21% for May and children's circulation has increased 30% over this time last year. VI. From the Floor None 480 Primrose Road•Burlingame•CA 94010-4083 Phone (650) 558-7474'Fax(650) 342-6295 VII. Reports A. City Librarians Report - Highlights of Report 1. Easton Renovation - The contractor expects to be finished in August at which time the interior work will begin. The project has not remained within the original budget due to extensive dry rot, structural damage and life safety upgrades amounting to $125,000. We will need to reduce costs in other areas of the project. Easton is scheduled to open October 2nd. 2. Results of Increased Library Usage - Patrons may experience longer lines for both check out at the Circulation desk and assistance at Reference. Telephone requests often cannot be handled immediately, as reference librarians and children's staff have to leave their desks to assist patrons. Reference is single staffed during certain times of the week. 3. Wireless - The main library has been wired for "wireless" Internet connection. Patrons having a wireless chip in their laptops will be able to access the Internet on all three levels of the building. Wireless will be installed in the Easton Branch before it opens to the public. 4. Board of Trustees - Eight prospective applicants will be interviewed by two Council members for the two open Library board positions on June 18th. The City Librarian will give orientation sessions for the candidates regarding general Library procedures, budget updates and Trustee's responsibilities. Trustee Coar will not seek appointment to another term; Trustee McCormack has applied for a second term. B. Foundation Report - The next meeting will be held this Thursday, May 17th. 1. Development Committee - Lauren Rosen, Chair of the Development Committee, will present the full board with a business plan which the committee created to assist the Foundation in selecting and increasing the scope of its fund raising methods. 2. Easton Collection - At the April meeting, the Foundation passed a motion to fund the Easton Opening Day Collection in the amount of$30,000. VIII. Unfinished Business A. Evans and Brown Mural - The Trustees unanimously agreed to table a vote on the proposed mural for the Children's room since Mark Evans of Evans and Brown was unable to attend the Trustees' meeting and present a sketch for viewing. M/S/C (Rossi/McCormack) Library Board of Trustee Minutes 2 June 15,2004 B. Budget Update - The City Librarian intends to implement the Library budget as it was presented to Council at the budget study session on June 1, 2004. At this meeting, Council took the position that it would not make further reductions in the budget even though the state has proposed taking revenues of$620,000 from the City. Council will vote on the 2004 - 2005 City budget June 17th. C. Eucalyptus Tree at Easton - The City Librarian advised the Trustees that the Park and Recreation Director has informed him that the tree in front of Easton is healthy and the City does not have plans to remove it. Trustee Carr suggested that if citizens are concerned that the tree is a safety hazard, they do have the option to contact members of the Council. IX. New Business A. Nomination of Officers for 2004-2005 - Trustee Coar nominated Trustee Herman to serve as President of the Board of Trustees for the year 2004 - 2005. M/S/C (Coar/Rossi) Trustee Coar nominated Dave Carr to serve as Secretary of the Board of Trustees for the year 2004 - 2005 . M/S/C (Coar/Rossi) B. Volunteer Recognition Support - The Trustees approved the motion of Trustee Rossi to increase the funds for Library volunteer recognition to $700. M/S/C (Rossi/McCormack) X. Announcements A. Outgoing Trustee - Trustee Herman thanked Trustee Coar for her contributions and support to the Board over the past 6 years. Trustee Rossi offered her home for the dinner to be given in honor of Trustee Coar and to welcome the new board member. XI. Adjournment The meeting was adjourned at 5:30pm. The next meeting of the Library Trustees will be held July 20 2004 at 4:30pm in the Library Conference Room. M/S/C (Rossi/Herman) Respectfully Submitted, C��,c�cd�✓'- Alfred H. Escofcfier City Librarian Library Board of Trustee Minutes 3 June 15,2004 Escoffier, Al m: Laura Fisher[Ifisher@cla-net.org] 'Me n t: Wednesday, June 30, 2004 5:01 PM To: Calix Subject: [CALIX:2621] News from the Capitol June 30, 2004 TO: CLA MEMBERS/ SYSTEMS/ NETWORK CONTACTS FROM: Mike Dillon, CLA Lobbyist Christina Dillon, CLA Lobbyist RE: NEWS FROM THE CAPITOL I. BUDGET UPDATE - "I KEEP HEARING I SHOULD BE HEARING SOMETHING SHORTLY. " Several months ago, Governor Schwarzenegger announced his intent to produce an "on time" Budget, meaning that the Budget would be agreed to by the legislature, and on his desk, ready to be signed by June 30th in order to start the new fiscal year on July 1. Unfortunately, a handful of final issues - including a $2.6 billion deal crafted with the cities, counties, and special districts - continue to be problematic for legislative leaders and the Governor, and will cause the state to miss the Governor's June 30th deadline today. The powerful Budget Conference Committee has not met for at least two weeks, and the so-called "Big 5, " consisting of the Assembly and Senate leadership and the Governor, has met fairly regularly for the last week. It was rumored that the "Big 5" may have a handshake agreement on all remaining outstanding issues in the Budget by the end of the day today. However, this afternoon we believe it will now be tomorrow or Friday before an agreement is reached. One of the Budget Conference Committee members indicated that the Conference Committee could then convene briefly to tie up loose F 's, and a Budget could be drafted and sent to the floors of the Senate ,-, Assembly for a vote as early as Tuesday or Wednesday of next week. However, we are somewhat amazed at the lack of information that various top level staff members seem to have regarding the progress of the Budget negotiations by the "Big 5. " One key fiscal staff member told us, tongue in cheek, yesterday, "I keep hearing I should be hearing 1 something shortly. " II. DEMOCRAT RESISTANCE TO LOCAL GOVERNMENT DEAL Several key Democratic lawmakers are still balking at the piece in the Governor's "local government deal" that would lock the current sources of local government revenues into the Constitution, specifically the sales tax and property tax. Lawmakers, like Assemblyman Darrell Steinberg of Sacramento, feel that by placing these sources of revenue into the Constitution, the State will be precluded from ever addressing issues such as "fiscalization of land use" and the need to address low-income housing. While there is some resistance to the local government ERAF piece that affects the special districts, one confidential source informed us late last week that this provision may be ultimately agreed to. As of this writing, the exemption that CLA secured for the independent special district libraries, and so-called "ERAF Orphan" libraries, is holding and we are optimistic it will not be undone at this point. Once the final agreement, relative to the local government deal is announced, we will alert you. (The language for the "deal" will be eventually incorporated into a Budget trailer bill next week and assigned a bill number, which will allow you to track its progress. ) III. CLA'S LIBRARY BOND BILL HEADS TO ASSEMBLY APPROPRIATIONS - LETTERS NEEDED Last week, the Assembly Local Government Committee heard testimony on SB 1161 by Senator Dede Alpert. The measure is sponsored by CLA and would provide $1 billion in general obligation bonds for library construction and renovation on the March 2006 ballot. The committee received the bill favorably, passing the measure with 7 "ayes" and zero "no" votes. (Committee members voting in support included Assemblymembers Chairman Salinas, Vice Chair Lieber, Garcia, Leno, Mullin, Steinberg, and Wiggins. ) Testifying in support of the bill was Anne Cain, CLA's Legislative Chair and Contra Costa County Library Director; Anne Marie Gold, Sacramento Public Library Director; and lobbyists for Sacramento County, Alameda County, and the city of Los Angeles. At the conclusion of the testimony, Assemblyman Mark Leno (D-San Francisco) inquired, "Senator Alpert, a question.is $1 billion enough?" Responded Senator Alpert, "Thank you, Mr. Leno. Unfortunately, $1 billion is never enough, but we think it is a good start. " You may recall that when the bill was originally introduced, Senator Alpert included a $2 billion figure in her measure, and realistically knew that she would have to negotiate that figure down based on what the state could bear in terms of its bonded indebtedness capacity. In an attempt to move the bill forward and continue discussions with the Governor and the Administration, she stripped all of the funding from the measure to advance the bill out of the Senate. Once the bill was in the Assembly, the Senator requested that CLA lobbyists join her on June 2 16th in a special meeting with the Governor's Chief of Staff and the Governor's Secretary for Legislation to discuss the future of the bond bill. Originally, the goal was to place a library construction bond on ballot for November 20.04. However, after a very informative and hMpful meeting with the Governor's two representatives, they have cautioned the Senator against proceeding with the bond on the November 2004 ballot. They noted that the November ballot is so "lengthy, that you may face voter fatigue. We think the voters may get frustrated with all of the items on the ballot. " In addition, they noted that the state continues to sell $15 billion worth of "debt repayment bonds" that the voters approved in March of 2004, as part of Governor Schwarzenegger's Budget recovery plan. Thus, while they did not indicate whether the Governor would support or oppose the bill, they suggested that the Senator pursue the March 2006 ballot, and a dollar amount of $1 billion. In addition, they have asked CLA and Senator Alpert to meet with the Department of Finance to determine what the state might be able to afford in terms of general obligation bond debt, and ascertain whether or not a schedule could be established to sell the bond in waves, as is being done with the debt retirement bond. The Senator promptly amended her bill to include the Administration's recommendations, and SB 1161 was fast-tracked to the Assembly Local Government only several days later. Much work still needs to be done between now and August to convince the Governor and Department of Finance that a $1 billion bond for library construction and renovation is critical. The next hurdle for SB 1161 is the Assembly Appropriations Committee, who will consider the bill during the first week of August, when the le-islature returns from its legislative recess. Please take a moment t y to write each of the members of the Appropriations Committee, and ur§e their strong support of the bill. At the same time, we would encourage you to write the Governor, and request his support of the bond - in your letters to the Governor, you might mention: 1) the specific need in your communities, 2) the tremendous competition due to the lack of funds in the current Proposition 14 bond, 3) since the Governor has made youth after school programs one of his hallmark issues, you might highlight some of the important programs your libraries would provide for school age children during the after school hours. Thank you for your help! Members of the Assembly Appropriations Committee Assemblywoman Judy Chu, Chair Assemblywoman Sharon Runner, Vice Chair Assemblywoman Patricia Bates Assemblywoman Patty Berg Ai,,, ablywoman Ron Calderon Assemblywoman Ellen Corbett [co-author] Assemblyman Lou Correa 3 Assemblywoman Lynn Daucher Assemblyman Manny Diaz Assemblyman Marco Firebaugh Assemblywoman Jackie Goldberg Assemblyman Ray Haynes Assemblyman Mark Leno [co-author] Assemblyman Abel Maldonado Assemblywoman Gloria Negrete McLeod Assemblyman Joe Nation [co-author] Assemblyman Robert Pacheco Assemblywoman Fran Pavley Assemblyman Mark Ridley-Thomas Assemblyman Steven Samuelian Assemblyman Joe Simitian Assemblywoman Patricia Wiggins Assemblyman Leland Yee Sample address: The Honorable Judy Chu Chair, Assembly Appropriations Committee State Capitol Sacramento, CA. 95814 and The Honorable Arnold Schwarzenegger Governor, State of California State Capitol Sacramento, CA. 95814 4 Highlights of Library Operations May/June 2004 June 25, 2004 1) Budget. Completed the budget and received approval as submitted. 2) Library Use Up. Library use is up between 25-30% over the same month last year. We have more children in our 3 summer reading clubs than we ever have. We are seeing more queuing at public service desks. The 5 children's story hours per week are nearly a 100 in attendance. The new "Family program" nights are a great success. 3) Self Checks. We are awaiting new self-check machines, which will take media and all other materials. These machines are an upgrade of our 8-year-old machines. We are hoping this will be an option for users who wish to check out their own materials. 4) Communications. Held several informational meetings with library staff regarding reductions in the budget, layoffs, and changes in hours. 5) Easton. Continued to oversee the Easton Renovation project, which is scheduled for contractor completion in August. We will do library set up work in September and open on October 2nd, �- assuming no delays. There is a great deal of work to do in the next 90 days. 6) Easton Opening. Have a joint committee of Foundation and Staff working on opening festivities. A "Thank You" preview party will be held for the 40 major donors to the project. 7) Outsourcing. The cataloging and processing of all adult fiction and some media (DVD's) has been signed-off and is operational. With the loss of one FTE in the Technical Services Division, this not only reduces costs, but also increases speed of items to the shelf. 8) Retirement pending. Roz Mincher, Library Assistant II, will likely accept the "Golden Handshake" retirement offered by the City, effective July 7th. This will create a vacancy, which will not be filled. Some backfill for public service desks will be needed. 9) Library Interns. I have one library intern, Heidi Kenney, who is currently seeking her MLS at San Jose State. She is interning at the Reference Desk. We are also fortunate to have Kathy von Mayrhauser in the children's area, who will be completing her library school work Spring 2005. We are in the mode of having to "train our own" librarians these days, and we are fortunate to find two such dedicated individuals. FOR IMMEDIATE RELEASE Burlingame Public Library 480 Primrose Road Burlingame, CA 94010 650-558-7474 Alfred Escoffier, City Librarian (Note: Excellent photo opportunities during the next week on the construction site; we can supply digital photos also if you like.) Book Spines to Support Library The Easton Branch of the Burlingame Public Library is midway through a major renovation financed primarily by private donors in the Burlingame/Hillsborough community. Over 50 major donors have contributed $ 1,000 and up for a facelift for the much-loved facility. "We now have an opportunity for many more community members to support the library's facilities and programs," said Library Foundation President Jane Dunbar. "The Foundation is selling "faux book spines" which will be mounted at the entrance to the children's area at the new library. Donors can have their name or the name of a friend or loved one painted on the spine for a donation of$ 250.00 or more. In this way, library users can become a "permanent" part of the Easton Branch Library." "Major donations are always welcome, but this is a great way for more members of the community to contribute to the library." The faux book spines are being designed and created by the San Francisco design firm of Evans and Brown. The firm is noted for their lively and magical artistic installations and murals in local libraries such as San Francisco and Tiburon. The Easton Library, located at the corner of Easton and Cabrillo in North Burlingame, was formerly the home of the North Burlingame Women's Club. Originally built in 1927, the building is undergoing seismic, structural, electrical, plumbing and technology upgrades. The completed library will have 10 computer workstations for the public, an extensive children's collection, and popular materials for adult readers. The anticipated opening date is October 2, 2004. Prospective donors may pick up a book spine donor form in the lobby of the main library, or call the library offices at 558-7474 and request a copy. BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF MAY 2004 Registered Borrowers Previous month's total #Added Total Registi2, Burlingame Adults 17,197 130 ,327 Burlingame Children 4,802 28 ,830 Hillsborough Adults 2,593 18 611 Hillsborough Children 1,324 5 1,329 Non-San Mateo Co. Borrowers 1,584 15 1,599 Totals 27,500 196 27,696 Circulation Activity Main Branch Adult Print Materials 21,359 0 Children's Print Materials 11,624 0 Audio/Visual Materials 10,384 0 Circulation Totals This month total Main 46,387 This month previous year 39,476 17.5% Increase "This month total Branch 0 This month previous year 2,933 -100% Decrease his month Grand Total 46,387 This month previous year 42,409 9.0% Increase "*Easton closed on September 29, 2003 Reference Activity Inter Library Loans Questions Directions Lent 2,429 Reference 2,939 335 Borrowed 2,414 Children's 1,527 757 TOTAL 4,843 Lower Level 1,509 1,906 Branch 0 0 TOTAL 5,975 2,998 Collections Main Titles Volumes Main Titles Added Branch Volumes Added Adult Non Fiction 496 339 2 Children's Non Fiction 68 52 3 YA Non Fiction 0 0 0 Adult Fiction 278 218 0 Children's Fiction 176 110 4 YA Fiction 25 12 2 Cassettes Audio 50 48 0 Compact Discs 68 63 0 Videos 71 68 0 Children's Audio 13 0 0 Children's Video 20 0 0 ';hildren's Compact Disc 13 0 0 VD's 56 37 0 Children's DVD's 9 0 0 TOTALS 1,343 947 24 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF MAY 2004 PAGE 2 Other Material Volumes Added Total Held 4dult un-cataloged books 0 7,348 Children's un-cataloged 176 6,990 books Foreign Language un- 0 684 cataloged D nix Deposit to City Treasurer Main $10,564.29 Branch* 0 Total $10,564.29 *Easton Closed Main and Easton Deposits Revolving Account Rental Main $204.50 Revolving Account PLS Video Main $ 9.00 Trustees Special Fund Photocopies (Main)** $763.20 **Easton Closed Estimated User Traffic 28,127 Daily Average 970 Community Room Adult* TOTAL MEETINGS HELD 7 207 Adult LibraryPro rams Attendance -ectures, Film Series etc. Book Groups Childrens and Young Adult Attendance Pre-school programs 9 434 Toddler 9 734 Class Visits 46 1,036 Preschool Visits 0 0 Special Programs 0 2,206 Total 64 Children's Reference Questions 1,527 Children's Directional Questions 757 Total 2,284 Easton Branch Closed for Remodel Internet User Sessions **Hour& 112 Hour Express Children's Total 6,662 2,032 382 9,076 **This includes both hour and half-hour Internet terminals. BURLINGAME PUBLIC LIBRARY `.1 City Librarian's Report July 20, 2004 Summer Reading and Enrichment Programs Peak! Summer library use continues to climb, along with the busy summer reading clubs. Registration is over 500. The three programs include the Read to Me program,School Age Program, Teen Reading Club. Also available are the summer enrichment books, which include the titles that the schools are recommending that students read in the summer. There are reading lists available from Burlingame High, Mills High, Crystal Springs/Uplands, and Mercy. New Hours at the Main Library The new hours at the main were implemented this month on July 2°d. With the closure of the library at 5 PM on Fridays, the main library schedule is: Monday- Thursday, 10 AM- 9 PM Friday& Saturday, 10 AM- 5 PM Sunday, 1 PM- 5 PM Signage on the building is being updated. All of the library brochures will need to be updated to reflect new hours and phone numbers at Main and Easton. Easton Renovation Status The contractor expects to finish the building project in August. Interior colors have been chosen and painting will begin the week of July 6th. Finish electrical will be next, along with the final pour of the terra cotta colored surface on the front porch. The exterior stucco will be complete by the time you read this report. The Warren Hile furniture has arrived and is in storage. The shelving should arrive in mid-August. The tables and chairs should arrive in mid-September. All in all, we are very excited that this will come together on time. Easton Opening Day Celebration Planning has begun for our Opening Day festivities calendared for Saturday, October 2, 2004, 2 PM. A joint committee of staff and Foundation Board members met on June 30th to brainstorm the event. The task force came up with: refreshments, story times, and hopefully music from the BIS Jazz band, as well as a strolling musician. Mayor Rosalie O'Mahony will do the ribbon cutting and we will ask Senator Jackie Speier to attend and say a few words at the renovation of her hometown library. Library Budget Status The Library budget remains at the requested amounts for fiscal 2004/2005. This includes a 6%reduction in operations. Personnel will be reduced by nearly 2 FTE through attrition and reduction of hourly staff. We are still sharpening our pencils to make certain we have made all the reductions we can to maximize staffing at public service desks. 480 Primrose Road•Burlingame•CA 94010-4083 1 Phone (650) 558-7474'Fax (650) 342-6295 �.. New Easton Hours I will be asking the Board to approve new hours for the Easton Branch when we open in October. I would like to expand the hours by 7 hours per week. There should be sufficient funding budgeted for this operation. Board of Trustees Changes Cecile Coar is leaving the Library Board after serving two successful terms. She will be honored at a dinner later in the summer. Our new member of the Board is Patricia"Pat" Toft. Pat is a longtime Burlingame resident, former schoolteacher and active in the community. I met with Pat for an orientation and tour of the library last week. With the many challenges ahead,we are looking forward to working with Pat's assistance on the Board. Upcoming Events. • Holiday Closure, Sunday, July 4 and Monday, July 5th • Library Board meeting, Tuesday, July 20, 4:30 PM • Library Board meeting, Tuesday, August 17, 4:30 PM • Holiday Closure, Sunday, September 5 and Monday, September 6 • Foundation Board meeting, Thursday, September 9, 4:30 PM Alfred Escoffier City Librarian July 2, 2004 2 Library Board Agenda Item, July 20, 2004: 10a Easton Branch Hours I am requesting that the Board approve a new schedule for the Easton Branch October 2, 2004: Monday-Thursday, 2 PM- 8 PM Friday 8s Saturday, 2 PM- 5 PM Sunday, Closed This schedule increases open schedule by 7 hours per week. Staff feels that this will help draw in new clientele who are unable to get to Easton by the former 6 PM closure. We are also planning to have story hours and other family programs in the early evening. We have found much success in our early evening family programs at the main library. We typically staff with paraprofessional staff for most hours. The oversight is provided by our Children's/Branch manager, who will spend a few hours a week there. We will have a skilled lead paraprofessional to do schedules and oversight and run the day-to-day operations. There has been a lot of interest on the part of the staff to work at the new facility. The policies and procedures at Easton will be more closely aligned with the main library with the introduction of 8 computer workstations, the SAM customer control software and a new self check machine. Budget Impact: The cost to staff the Easton Branch will be approximately $ 42,000 for the fiscal year. This amount has been factored into the current year's approved personnel budget.