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HomeMy WebLinkAboutMin - LB - 2004.04.27 BURLINGAME PUBLIC LIBRARY Burlingame Public Library Board of Trustees Minutes April 27, 2004 I. Call to Order Secretary Cecile Coar called the meeting to order at 4:30pm. II. Roll Call Trustees Present: Dave Carr, Cecile Coar, Mary Herman, Catherine McCormack, Carol Rossi Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds The Trustees unanimously agreed to approve the warrants. M/S/C (Herman/Carr) IV. Minutes The Trustees unanimously approved the minutes of the March 16, 2004 meeting. M/S/C (Rossi/Coar) V. Correspondence and Attachments A. Monthly Statistics - It was duly noted and corrected that the percentage difference in the circulation grand total for March 2004, in comparison with the March 2003, total should be an increase of 42% instead of a decrease of 42%. As of July 1St, Jan Eustis will provide Outreach statistics. B. Security Cameras - Two cameras have been installed in the entry hall, one on the lower level over the desk and one on the upper level by the fireplace. It.is hoped that the presence of the cameras will deter vandalism, as well as unauthorized removal of library materials. Signs have been posted to advise the patrons of the cameras presence; audio features are not in use. VI. From the Floor None 480 Primrose Road•Burlingame•CA 94010-4083 - Phone (650) 558-7474'Fax(650) 342-6295 VII. Reports A. City Librarians Report - Highlights of Report 1. Easton Renovation - All exterior walls have been reframed due to significant dry rot. The windows are scheduled to be installed the first week of May. Trustee Rossi suggested contacting the City regarding the physical condition of the large Eucalyptus tree in front of the library to determine if it could be considered a safety hazard. 2. Easton Donors - Only a few of the Easton donors responded to the Easton construction update letter sent by the City Librarian last month, in which he offered to e-mail current updates on the project. Trustee Coar noted that to her knowledge the letter had been well received. 3. Budget - The budget will go to the Council in May and there will be a study session June 1St. Pat Harding, Library Services Manager, will attend this meeting in Al's absence. Three eligible staff members have expressed an interest in the Golden Handshake. B. Foundation Report - The next meeting will be held this Thursday, April 29th. 1. Easton Book Collection - The Executive Board will recommend approving $30,000 for Easton's Opening Day Collection to the full Board at the general meeting. 2. Easton Opening - Plans are in the works for an afternoon opening day event oriented towards families. An earlier event will be held for major donors who supported the Easton Campaign. Trustee Coar suggested that the Mayor of Hillsborough and the Hillsborough City Council be invited to attend the opening. C Literacy Through Music- - Trustee McCormack attended this workshop, which emphasized how music can promote learning. Trustee McCormack recommended that the presenters of this event, Cotton Candy Express, be invited to the library for a children's program or the Easton opening. Library Board of Trustee Minutes 2 April 27,2004 VIII. Unfinished Business A. Evans and Brown Mural - Evans and Brown has agreed to sketch a sample mural with the understanding that a fee of$1,000 will be charged if the library decides not to proceed with the idea of having a permanent art work. Trustee Rossi recommended that a sketch be viewed before a final decision is made. Trustee Coar made a motion to proceed with the sketch and then upon completion of the preliminary drawing make a decision as to whether or not to proceed with the mural. M/S/C (Coar/Carr) B. Increase Scope of Outreach Program - The City Librarian expressed his concern regarding the expansion of the Outreach Program due to possible staff reductions as a result of budget deficits and recommended waiting until next year. Trustee Rossi advised that the first step is to find volunteers as the potential recipients of the program are already in place. Featuring the program in the Foundation newsletter is a vehicle to inform patrons of this service. The Trustees agreed to revisit this topic in the future. IX. New Business The Trustees unanimously approved the motion to cancel their May 18th meeting due to vacation schedules. M/S/C (Herman/Rossi) A formal notice of the cancellation of the May `- meeting will be sent to City Hall for posting. X. Announcements City Librarian, Al Escoffier, Trustees Herman and McCormack will plan to attend the Legislative Breakfast to be held April 24, 2004. XI. Adjournment The meeting was adjourned at 5:30pm. The next meeting of the Library Trustees will be held June 15, 2004 at 4:30pm in the Library Conference Room. M/S/C (Carr/Herman) Respectfully Submitted, Alfr d H. Esc ffier City Librarian Library Board of Trustee Minutes 3 April 27,2004