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HomeMy WebLinkAboutAgenda Packet - LB - 2004.06.15 URLINGAME PUBLIC LIBRARY '.[ BU r""°A"'E l Board of Trustees Agenda - June 15, 2004- 4:30pm °e� C L 1'aRP 480 Primrose Road - Library Conference Room SUGGESTED ACTION 1. CALL TO ORDER 2. ROLL CALL 3. WARRANTS & SPECIAL FUND Approval 4. MINUTES Approval 5. CORRESPONDENCE AND INFORMATION Information a. News from the Capitol, May 13`h & 21"and June 3rd b. Peninsula Community Foundation, Duncan Trust Report c. Monthly Statistics for April 2004 d. Quarterly Financial Reports e. Newspaper Article Independent entitled "Hometown" May 15, 2004 f. Volunteer Recognition Support 9b FROM THE FLOOR (Public Comments) 7. REPORTS a. City Librarian—Escoffier Information b. Foundation Report—Escoffier Information c. Quarterly Financial Reports - Escoffier Information 8. UNFINISHED BUSINESS a. Update on Evans & Brown Mural for Children's Room Discussion/Action b. Budget Update Discussion c. Eucalyptus Tree at Easton Discussion 9. NEW BUSINESS (yN) a. Nomination of Officers for 2004/2005 Discussion/Action b. Volunteer Recognition Support Discussion/Action 10. ANNOUNCEMENTS 11. ADJOURNMENT Adjourn BURLINGAME PUBLIC 'LIBRARY Burlingame Public Library Board of Trustees Minutes April 27, 2004 I. Call to Order Secretary Cecile Coar called the meeting to order at 4:30pm. II. Roll Call Trustees Present: Dave Carr, Cecile Coar, Mary Herman, Catherine McCormack, Carol Rossi Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds The Trustees unanimously agreed to approve the warrants. M/S/C (Herman/Carr) IV. Minutes The Trustees unanimously approved the minutes of the March 16, 2004 meeting. M/S/C (Rossi/Coar) V. Correspondence and Attachments A. Monthly Statistics - It was duly noted and corrected that the percentage difference in the circulation grand total for March 2004, in comparison with the March 2003, total should be an increase of 42% instead of a decrease of 42%. As of July 1St, Jan Eustis will provide Outreach statistics. B. Security Cameras - Two cameras have been installed in the entry hall, one on the lower level over the desk and one on the upper level by the fireplace. It.is hoped that the presence of the cameras will deter vandalism, as well as unauthorized removal of library materials. Signs have been posted to advise the patrons of the cameras presence; audio features are not in use. VI. From the Floor None 48o Primrose Road•Burlingame•CA 94010-4083 - Phone (650) 558-7474'Fax(650) 342-6295 VII. Reports A. City Librarians Report - Highlights of Report 1. Easton Renovation - All exterior walls have been reframed due to significant dry rot. The windows are scheduled to be installed the first week of May. Trustee Rossi suggested contacting the City regarding the physical condition of the large Eucalyptus tree in front of the library to determine if it could be considered a safety hazard. 2. Easton Donors - Only a few of the Easton donors responded to the Easton construction update letter sent by the City Librarian last month, in which he offered to e-mail current updates on the project. Trustee Coar noted that to her knowledge the letter had been well received. 3. Budget - The budget will go to the Council in May and there will be a study session June 1St. Pat Harding, Library Services Manager, will attend this meeting in Al's absence. Three eligible staff members have expressed an interest in the Golden Handshake. B. Foundation Report - The next meeting will be held this Thursday, April 29th. 1. Easton Book Collection - The Executive Board will recommend approving $30,000 for Easton's Opening Day `- Collection to the full Board at the general meeting. 2. Easton Opening - Plans are in the works for an afternoon opening day event oriented towards families. An earlier event will be held for major donors who supported the Easton Campaign. Trustee Coar suggested that the Mayor of Hillsborough and the Hillsborough City Council be invited to attend the opening. C Literacy Through Music- - Trustee McCormack attended this workshop, which emphasized how music can promote learning. Trustee McCormack recommended that the presenters of this event, Cotton Candy Express, be invited to the library for a children's program or the Easton opening. Library Board of Trustee Minutes 2 April 27, 2004 VIII. Unfinished Business A. Evans and Brown Mural - Evans and Brown has agreed to sketch a sample mural with the understanding that a fee of$1,000 will be charged if the library decides not to proceed with the idea of having a permanent art work. Trustee Rossi recommended that a sketch be viewed before a final decision is made. Trustee Coar made a motion to proceed with the sketch and then upon completion of the preliminary drawing make a decision as to whether or not to proceed with the mural. M/S/C (Coar/Carr) B. Increase Scope of Outreach Program - The City Librarian expressed his concern regarding the expansion of the Outreach Program due to possible staff reductions as a result of budget deficits and recommended waiting until next year. Trustee Rossi advised that the first step is to find volunteers as the potential recipients of the program are already in place. Featuring the program in the Foundation newsletter is a vehicle to inform patrons of this service. The Trustees agreed to revisit this topic in the future. IX. New Business The Trustees unanimously approved the motion to cancel their May 18th meeting due to vacation schedules. M/S/C (Herman/Rossi) A formal notice of the cancellation of the May �- meeting will be sent to City Hall for posting. X. Announcements City Librarian, Al Escoffier, Trustees Herman and McCormack will plan to attend the Legislative Breakfast to be held April 24, 2004. XI. Adjournment The meeting was adjourned at 5:30pm. The next meeting of the Library Trustees will be held June 15, 2004 at 4:30pm in the Library Conference Room. M/S/C (Carr/Herman) Respectfully Submitted, Alfi-€�d H. Esc ffier City Librarian Library Board of Trustee Minutes 3 April 27, 2004 r JUW-1 -20J4 11-1:27 BAL I S PLS SULS 650 345 5889 Linda Crowe From; "Susan Negreen" <snegreenQcla-net.org> To: "CLA Ustserve-CALIX" <calix@1istproc.sjsu.edu> Sent: Wednesday, May 12, 2004 5:26 PM Subject: (CALIX:241 of NEWS FROM THE CAPITOL May 12, 2004 TO: CLA MEMBERS/ SYSTEMS/ NETWORK CONTACTS FROM; Mike Dillon, Lobbyist; Christina Dillon, Lobbyist RE: NEVUS FROM THE CAPITOL 1. ASSEMBLY AND SENATE SUBCOMMITTEES PAY TRIBUTE TO DR. KEVIN ,STARR For, 10 years, State Librarian, Dr. Kevin Starr, has appeared before the Assembly and Senate Subcommittees on Education Finance to present the Budget for the California State Library. Last week, both subcommittees scheduled a fond farewell to Dr. Starr during his last Budget- related appearance in his role as State Librarian Emeritus. In the Assembly, Assemblyman Joe Simitian, Chair of the Assembly Budget Subcommittee on Education, Finance, and strong supporter of libraries, thanked Dr. Starr for his "extraordinary service as the State Librarian," and noted the "passion and conviction" with which he served. Dr. Starr was then presented with an official Assembly Resolution on behalf of the entire membership of the subcommittee. During his presentation of the State Library Budget, Dr. Starr said he was grateful to Governor Schwarzenegger for a positive january Budget for the State Library. He added, "During times of budget challenges, he protected our Budget. This year's Budget reverses the decline and points to a new future." Later that afternoon, .Assemblyman Simitian issued a press release honoring Dr. Starr, which read, in part, "We have been fortunate to have someone of his caliber provide leadership on library and literacy issues at i:he State level. He has been much more than our State's Librarian - he's been an eloquent advocate for library and literacy issues." In the Serrate, Dr. Starr thanked the Senate Budget Subcommittee on Education Finance for its support of his "10th and last Budget, and it's on `consent."' Senator Jack Scott, Chair of the Subcommittee applauded Dr. Starr's efforts, stating, "You have worked hard to increase coiiectiont; - not only in Sacramento, but throughout the state. We have been very fort Anate to have you {terve for 10 years. And i am very pleased to have known you." Senator Scott added, 'Re-cause of my graduate studies, and the role libraries have played for me, I share a deep lave of libraries," Subcommittee member, Senator Bob Margett offered his thanks as well, stating. "'fou are a very noble person, a vary unique person. I think the fact that you are leaving us, yet not really leaving us, is great." (Dr. Starr will be conducting research for the California Research Bureau as one of his roles as State Librarian Emeritus) 1l. PUBLIC. LIBRARY FOUNDATION ! STATUS UPDATE During the tributes to Dr. Starr, the subcommittees also took official action relative to the State Library budget, wherein the Public Library Foundation is contained, In the Senate. the 5/13/2004 JUN-�-2304 14:27 BALLS PLS SULS 650 349 5099 3 subcommittee has chosen to approve the $15.8 million baseline figure for the PLF, in essence adopting the Governor's January Budget, making no additional cuts to the program. The Assemble Subcommittee chose to hold the item open until the May Revise is released, which has been the practice for several years. CLA testified in support of the program, and noted that the FLF sustained an unprecedented 72% cut under the previous Administration. We asked the committee's consideration to maintain the PLF baseline at $15.8 million, and thanked the Governor for his willingness to support the PLF and not make additional cuts to the heavily hit program. Assembiy.rnan Simitian asked Dr. Starr if the Governor had addressed the Transaction Based Reimbursement program in the Budget. The State Library responded that the Governor provided 'he program with "level funding which will be sufficient to keep the program alive." Chairman Simitian added, "I applaud the Governor recognizing the importance of the TBR." Dr. Starr teased, "I think Assemblyman Simitian is the only person who understands TBR better than the California State Library." (In reference to Assemblyman Simitian's comprehensive and impressive discussion during the subcommittee hearing last year when TBR was being threatened.) Quipped Assemblyman Simitian, "Yes, but it doesn't get rrie very lar in socal settings." Rhmse s ;. the Governor's May Revision of the State Budget will be released tomorrow, Thursday, May 13. CLA will be reporting to the field as soon as details materialize. (A representative from the Department of Finance indicated that the May Revise could be released "mid afternoon.") III. SENATOR DICK ACKERMAN, LIBRARY SUPPORTER, IS NEW REPUBLICAN LEADED On Monday, current Senate Republican Leader, Jim Brulte, handed over the reigns to Senator Rick Ackerman (R-Irvine) to serve as the new Minority Leader. Senator Brulte is termed out of office this year and announced to the Senate Floor that it was "important that the minority party have a smooth and easy transition," Senator Republican Floor Leader Chuck Poochigian teased that the caucus approved Senator Ackerman's nomination by a unanimous vote "after considerable debate and cajoling." Senator Ackerman then accepted the nomination; flanked by his wife and two sons, and thanked Senator Brulte for his leadership. Senator Ackerman noted his priorities in the press conference as: 1) an on-time Budget, 2) make California more business friendly, and 3) protecting local government. Expanding upon his statement regarding iooai government, Senator Ackerman added, "I came out of local goverment and the state. elways tried to balance the Budget on the back of local government. They don't have as strong a voice as they should. I want to help them with that. I am glad to see the Governor is currently in negotiations with local government." Senator Ackerman is an affable, well-respected member of the legislature, and we have long enjoyed a good relationship and friendship with him and his staff. in addition, Senator Ackerman has been a key supporter of libraries (his staff once told us his daughter was married in a library in his district). You may recall that during a controversia; vote during the Budget &,reference Committee deliberations two years ago, Senator Ackerman was the only member of the six member committee to vote arc ainst zeroing out all of the funding for the Public Library Foundation,. 'We look forward to working with Senator Ackerman in his neer: capacity. T�!AL P.BJ Escoffier, Al crom: Susan Negreen [snegreen@cla-net.org] ent: Friday, May 21, 2004 11:17 AM To: CLA Listserve-CALIX Subject: [CALIX:2455] Latest News From the Capitol May 21, 2004 TO: CLA MEMBERS/ SYSTEMS/ NETWORK CONTACTS FROM: Mike Dillon, Lobbyist ; Christina Dillon, Lobbyist RE: NEWS FROM THE CAPITOL I. BUDGET SUBCOMMITTEE ACTION TAKEN ON PUBLIC LIBRARY FOUNDATION - ASSEMBLY RESTORES MAY REVISION CUT This week, the Budget Subcommittees on Education Finance worked feverishly to wrap up their review, recommendations, and modifications to the Governor's January Budget and subsequent May Revision document. With regard to the Public Library Foundation, the Senate Budget Subcommittee and Assembly Budget Subcommittee took different actions prior to concluding their work yesterday. -arlier in the week, the Senate Budget Subcommittee voted to support the ,,.,overnor's May Revision proposal to reduce the Public Library Foundation by $1.4 million. When Deputy State Librarian, Cameron Robertson was asked to come forward to discuss the May Revision proposal, he stated that all state agencies had been asked to come up with a 3 percent cut, and "this was our response to the Budget letter.We had already cut the State Library budget 54%. .Had we taken 3% from any other programs, we would jeopardize federal funds. This was the best way to accomplish the desired result, and we hope for recovery to the program in the future. " The Legislative Analyst's Office responded, "Just a clarification, while this is a 3% cut to the over-all State Library Budget, it is a 9% cut to the PLF program. " CLA testified that we were appreciative of the early support of the Governor and the ongoing support of the Budget subcommittee, and while we would prefer no cut to the program, the previous Administration reduced the program 72 percent in only two years time. After some final comments, the subcommittee then adopted the Governor's May Revision to reduce the PLF by $1.4 million, leaving approximately $14 . 4 million in the baseline. `*�he PLF encountered more positive support on the Assembly side later in the week. One of CIA's strongest supporters of libraries, Budget Subcommittee 1 on Education Finance Chair, Joe Simitian, made a motion late Wednesday night to restore the $1.4 million to the PLF. One of the subcommittee members said that while she supported the program, she was concerned that for very `*�udget restoration, they would need to make corresponding cuts elsewhere or find money in "some other pot. " Shortly before 10 p.m. , Assemblyman Simitian noted that he would put the item over. Subsequently, as the subcommittee modified the Governor's May Revision, and juggled funds around, they ultimately voted, with little discussion, to restore $1.4 million to the PLF. Since the two subcommittee actions do not match, this will force the issue of funding for the PLF into the Budget Conference Committee. Next week, the budget subcommittees will submit their final reports and they will be incorporated into a Budget document. As is common practice, both Senate and Assembly Floors will reject their respective Budgets and force the documents into Conference Committee. The Conferees have not yet been named, but we will be alerting you once they have been confirmed so that you may write letters on behalf of the Assembly subcommittee action. The Conference Committee is likely to begin deliberations the first week of June, with many in the Capitol predicting an on-time Budget or close to an on-time udget " 'for the first time in many years. II . SENATE APPROPRIATIONS MOVES LIBRARY BOND TO SENATE FLOOR Yesterday the Senate Appropriations Committee, Chaired by Senator Dede Alpert, tackled a lengthy "suspense file" calendar. You may recall that the "suspense file" is the method by which fiscal bills with a dollar amount exceeding $150, 000 are placed on hold until the committee can prioritize them in terms of cost to the state's General Fund, and decide whether or not to move them forward to the Senate Floor. Senator Alpert's SB 1161, the $2 billion library construction and renovation bond, had been one of hundreds of bills awaiting action on the suspense file. During the "suspense file" process, no authors are present, and no testimony is taken. When Senator Alpert announced her SB 1161, she noted that the bill would be stripped down to "intent" language only, which means that she is taking the money out of the bill to allow her to keep moving the bill forward and -:ontinue discussions with the Governor' s Administration. The bill �:assed out of committee, as amended, on a vote of 8 to 2, with all Democrats on the committee voting "aye" along with former Republican Leader, Ross 2 Johnson. SB 1161 is now headed to the Senate Floor. Please take a moment today to rite your own Senator to encourage him or her to support SB 1161. In `your letter, please note how severe the need is in your particular area, and how important it is to allow the bill to move forward to continue discussions with the Governor and Administration. (Note: Senator Alpert is scheduling a meeting in the next two weeks with one of the highest ranking members of the Governor's Administration to discuss SB 1161. She has asked us to join her in that meeting, as the bill's sponsors. ) III. QUIET ATTEMPT TO EXEMPT SPECIAL DISTRICT LIBRARIES FROM $1.3 BILLION LOCAL GOVERNMENT SHIFT As reported to you previously, a so-called "deal, " worked out between the Governor and local government, proposes to shift $1.3 billion in local government funding in each of the next two years to help the State balance the Budget. The breakdown is $350 million from counties, $350 million from cities, $250 million from redevelopment agencies, and $350 million from pecial districts. The money given up by special districts for the next "%�wo years would be entirely from property taxes, with approximately 40% coming from enterprise districts, and 25% coming from non-enterprise districts. These percentages could vary slightly in order to meet the Department of Finance's requirement that $350 million will indeed be generated from special districts. We have been quietly working to get the so-called "orphan" special district libraries and independent special district libraries exempt from the property tax shift. Working with CLA's Legislative Committee Chair, Anne Cain, and our "in house expert, " Alameda County Library Director, Linda Wood, we have provided the appropriate language to the drafters of the special district package and are trying to ensure that it stays part of the package. So far, there is agreement by the special district working group to exempt the special district libraries. In addition, the Department of Finance is aware of our efforts. Some of you have received information from other sources that does not highlight the fact that libraries may be exempt. Please appreciate the fact ,—_hat we are not ringing bells or blowing whistles to call attention to our efforts. As you might suspect, there are competing groups who are not supportive of any exemption - including the library piece. We will keep 3 you informed, as appropriate. The deal still must be ratified by the legislature. -----------------------------------------------------------------calix-+ Views expressed on CALIX are the opinion of the sender and do not necessarily reflect the position of the California Library Association. How to get off CALIX: Subscribers are strongly encouraged to keep abreast of CLA and California library news via this mailing list. To sign off from the list, send email to listproc@listproc.sjsu.edu with the following request: SIGNOFF CALIX or UNSUBSCRIBE CALIX in the body of the message. Make sure your subject line is blank and nothing other than the command is in the body of the message. -----------------------------------------------------------------calix-- 4 Escoffier, Al From: Susan Negreen [snegreen@cla-net.org] ant: Thursday, June 03, 2004 5:49 PM `To: CLA Listserve-CALIX Subject: [CALIX:2548] News from the Capitol June 3, 2004 TO: CLA MEMBERS/ SYSTEMS/ NETWORK CONTACTS FROM: Mike Dillon, CLA Lobbyist; Christina Dillon, CLA Lobbyist RE: NEWS FROM THE CAPITOL I. BUDGET CONFERENCE COMMITTEE BEGINS WORK In previous years, the custom and practice of the legislature is to conclude work of the Budget Subcommittees in the various subject areas, such as education, health and human services, natural resources, etc. and then formally approve each of the subcommittee reports in their respective senate ...—,'ad Assembly Budget committees. The framework of a Budget bill is then sent to each floor for ceremonial debate, and rejected. The action forces the start-up of the annual Budget Conference Committee deliberations - a powerful six member committee, consisting of three representatives of each house. This year, in a strange twist, the legislature bypassed the approval of the subcommittee reports and the traditional floor debate, and has decided to move straight to the Budget Conference Committee process. Yesterday the Senate representatives on the Conference Committee were finally confirmed as: Senator Wes Chesbro (Chair of the Conference Committee, and Chair of Senate Budget Committee) , Senator Ross Johnson (former Republican Minority Leader) , and Senator Dede Alpert (Chair of the Senate Appropriations Committee, and author of CLA's library bond bill) . In the Assembly, the conferees are: Assemblyman Darrell Steinberg (Chair of the Assembly Budget Committee) , Assemblyman Rick Keene (Vice Chair of the Assembly Budget Committee) , and Assemblywoman Judy Chu (Chair of the Assembly Appropriations Committee) . 'he Conference Committee is tasked with adopting or rejecting the assembly version of the Budget, the Senate version of the Budget, or accepting a Department of Finance or Legislative Analyst's Office compromise instead. 1 This year's Budget will be an interesting challenge, in that Governor Schwarzenegger has already cut several reported "deals" with various groups such as education and local government, and he continues to work with he '--r-ribal casinos, and others to find agreement. Whether the legislature will be willing to subscribe to these deals is unknown at this time. The Conference Committee began their work yesterday afternoon and will be meeting daily, to present a balanced Budget to the Governor, potentially by July 1. When the Conference Committee commenced yesterday, Chair Senator Chesbro noted that there were "substantial challenges in this year' s Budget, " and added that the Governor's May Revision "narrowed some, but not all differences" between the two houses and the two parties. Assemblyman Steinberg added, "We are here to work hard, and to get a balanced and fair Budget as soon as possible. " Several items are currently pending before the Conference Committee that pertain to our CLA members. Please take a moment today and write the members of the Conference Committee if you are interested in these issues: 1) PUBLIC LIBRARY FOUNDATION: Budget Item # 6120-221-0001 The Senate chose to adopt the May Revision, which reduced the PLF current aseline of $15.8 million by $1.4 million. The Assembly rejected the `-may Revision, and voted to protect the current PLF baseline. ACTION: In your letter, please state that you are requesting the Budget Conference Committee adopt the ASSEMBLY VERSION of the Budget to maintain the PLF at $15.8 million. 2) ONE TIME FUNDS FOR SCHOOL LIBRARY MATERIALS: Budget Item # 6110, Issue 680 The Governor' s May Revision provides for $95.1 million in one-time Proposition 98 Reversion funds to LEA's for purchase of school or K-4 classroom library materials. The Assembly Subcommittee reduced this amount by only $500, 000. The Senate reduced the amount, however, by $70.1 million to use the savings elsewhere. ACTION: In your letter, please state that you are requesting the Budget Conference Committee adopt the ASSEMBLY VERSION of the Budget to maintain school library materials at $95 million. 3) CALIFORNIA TELECONNECT FUND: Budget Item #8660-001-0493 There are three issues within the Public Utilities Commission Budget for he �Teleconnect. They are: a) Issue 4100 - "The Assembly adopted trailer bill language (effective 2 July 1, 2005) to limit CTF subsidies to qualified schools and libraries only to the remaining portion of the telecommunication bill after the federal E-rate subsidy is applied (regardless of whether the schools and ibraries '-participate in the E-rate program. ) " The school lobbyists and CLA have been arguing that many schools and libraries do not wish to participate in the E-rate program for various reasons, including the complicated, time-consuming application process, and the federal requirement that libraries would need to filter their Internet terminals as a condition of receiving E-rate dollars. The Senate took no action in this area. b) Issue #101 - "The Assembly adopted trailer bill language (effective July 1, 2005) to apply the federal E-rate need-based sliding scale to CTF subsidies for schools. " CLA objected to the "needs based" language, and the subcommittee chose to remove libraries from this proposal altogether. The Senate took no action in this area. c) Issue #201 - "Senate increased expenditure authority for the CTF program to cover projected program costs in the budget year using revenues from an increase in the CTF surcharge on telephone users. " The Assembly ook no action in this area. L ACTION: In your letter, please state that you are requesting the Budget Conference Committee approve the Senate action in Issue 4201, Budget Item #8660-001-0493 and reject the Assembly language in Issue #100. If you are not currently participating in E-rate, please cite the reason for not applying (e.g. Internet filtering, complex geographical issues, etc. ) in your letter. II. LEGISLATIVE ANALYST'S OFFICE WEIGHS IN ON SO-CALLED LOCAL GOVERNMENT "DEAL" Two weeks ago the Legislative Analyst's Office released a report entitled, "An Assessment: Governor's Local Government Proposal, " which examines tenets of the so-called "deal" made between the cities, counties, and special districts, with the Governor and his Administration. The LAO report notes that while the proposal would "greatly increase the stability of local finance and increase accountability in the mandate process.We also find, however, that the proposal locks in place the current flawed state-local fiscal structure, imposes added fiscal stress on many local governments, nd is not structured in a fashion that addresses long-term state fiscal goals. " The LAO raises the following four points of concern regarding the 3 proposal : 111) existing local finance system locked in place, 2) rationale for complex tax swap not clear, 3) major local fiscal effort for short-term state =lief, 4) mandate proposal shows promise, needs work. " The major issue ,-,aised by the Analyst appears to be the provision that would lock in the local government protection, and simultaneously would "not provide any increase in local resident authority over local taxes, " and notes the proposal would place "severe constraints on the ability of state and local governments and their residents to work together to improve the shared fiscal landscape. " Over the last two weeks, several legislators have indicated similar concerns to those raised by the LAO's office, regarding locking in protection for local governments into the Constitution. The Leave Our Community Assets Local (LOCAL) campaign is encouraging representatives from local government to ask their legislators to support the Governor's deal made with the cities, counties, and special districts. LOCAL has put together a series of documents, including talking points to use with your legislators, available online for your use. You can find talking points, sample letters, and other helpful information to assist in your lobbying efforts at www.calocal.org. III . ASSEMBLYWOMAN HANCOCK INTRODUCES BILL TO CLEAN-UP UNWIELDY LAW PERTAINING TO VOLUNTEERS '*--in April, Sacramento Bee political reporter, Dan Weintraub wrote two excellent articles addressing a trend started during the Davis Administration, by the Department of Industrial Relations to "crack down" on groups who utilize volunteers for local projects, but refuse to pay them prevailing wage. So-called "prevailing wage, " is a standard to prevent nonunion contractors from winning bids on public work projects. Weintraub cites a 1989 law which states that "volunteer work can only be used when the work is performed entirely by unpaid people, the work is on a project used primarily by unpaid people, the work is on a project used primarily by community organizations, the work will not have an 'adverse impact ' on employment and the work has been approved by the Director of Industrial Relations as meeting all of the above requirements. In other words, a bureaucratic and political minefield. " Tim Smith, the Chair of the Rohnert Park - Cotati Library Advisory Board, contacted CLA and shared his concern that, under this law, his local rotary group would not be allowed to landscape the library's grounds, as had been planned. He also shared his story with Bee reporter, Weintraub, who highlighted Tim's issue in his second article entitled, "On Volunteers, ,tate Is Up a Creek Without A Clue. " The CLA Legislative Committee, ""-Chaired by Anne Cain, agreed that the law is unwieldy and could jeopardize several 4 well-intentioned community volunteer programs within libraries. To the rescue comes Assemblywoman Loni Hancock, who has amended her AB 2690 to stipulate that a volunteer or a volunteer coordinator does not have to be aid the prevailing wage. A "volunteer" is defined as "an individual -who performs work for civic, charitable, or humanitarian reasons for a public agency or 501 (c) (3) tax-exempt organization without promise, expectation, or receipt of any compensation for work performed. " A "volunteer coordinator" is defined as "an individual paid by a corporation or 501 (c) (3) tax-exempt organization to oversee or supervise volunteers. " AB 2690 also includes a retroactive clause, making the bill apply to work concluded on or after January 1, 2002. CLA has taken a support measure on the bill, which passed the Assembly Floor last week and is now in the Senate awaiting assignment to committee. ------------------------------------------------------------------calix-+ Views expressed on CALIX are the opinion of the sender and do not necessarily reflect the position of the California Library Association. How to get off CALIX: Subscribers are strongly encouraged to keep abreast of CLA and California library news via this mailing list. To sign off from the list, send email to listproc@listproc.sjsu.edu with the following request: SIGNOFF CALIX or UNSUBSCRIBE CALIX in the body of the message. Make sure your subject line is blank and nothing other than the command is in the body of the message. -----------------------------------------------------------------calix-- 5 peninsula communityfoundation April 16, 2004 Mr. Alfred H. Escoffier Burlingame Public Library 480 Primrose Road Burlingame, CA 94010-4083 Dear Al, Spring greetings from Peninsula Community Foundation! With this memo,you will find your field statement for the first quarter of 2004. You'll notice that this cover note is much shorter than my usual letter— this is our way of trying.to save paper and postage. I would like to bring your attention to the two enclosed sheets entitled Fund Terms and Conditions and Administrative Fees and Fund 111inimunis. Please note that effective July 1,2004, the required minimum Fund valance will be $1;000 and annual minimum support fee to maintain each Fund will be $250. These documents sternrned from our desire to clarify our services to you and facilitate the many ways in which you work with the Foundation. I do hope you'll call or email our Philanthropic Services staff should you have questions or need further clarification. As always, our warmest thanks for your partnership with Peninsula Community Foundation and for your generosity to our community. Sincerely, Sterling Speirn President Peninsula Community Foundation TEL 650.358.9369 1700 South EI Camino Real, Suite 300 rnx 650.358.9817 San Mateo, California 94402-3049 WEB www.pcf.org V Administrative Fees and Fund Minimums peninsula communityfoundation Peninsula Community Foundation assesses reasonable fees for the costs associated with administering charitable funds. All fees are an annual percentage and are assessed monthly based on the fund balance at the end of the month. Funds must maintain a minimum balance of$1,000 at all times. Advised Family Foundations, Advised Corporate Foundations, Chartered Family Foundations® and Field of Interest Funds: (a tiered fee with a minimum gift to establish the Fund of$10,000) On the first $3,000,000 1% On the next $3,000,000 to $10,000,000 .75% Assets in excess of$10,000,000 .5% Nonprofit Agency Funds: .5% Scholarship Funds: 2% There may be a charge for each student application reviewed. The fee is dependent upon the complexity of the review process. Legacy Endowment Funds: 2% Naming opportunities are available For Funds of$100,000 and above Minimum Annual Fee for All Fund Types: $250 Effective 7/1/04. Other fees apply under special circumstances. Peninsula Community Foundation TEL 650.358.9369 1700 South EI Camino Real, Suite 300 FAx 650.358.9817 San Mateo, California 94402-3049 wea www.pcf.org Peninsula Community Foundation 1012 Roger and Jean Hunt Duncan Fund Peninsula Fund Activity Statement i"i'"it'11l., nity foundation January 1, 2004 through March 31, 2004 Prepared for: Mr. Alfred H. Escoffier Burlingame Public Library 480 Primrose Road Burlingame, CA 94010-4083 Fund Activity Q-T-D Y-T-D Beginning Balance $ 1,035,855.02 $ 1,035,855.02 Contributions 0.00 0.00 Investment Income 2,590.18 2,590.18 Gain/Loss on Gifted Securities 0.00 0.00 Gain/Loss on Investments 38,339.52 38,339.52 Interfund Contributions 0.00 0.00 Other Income 0.00 0.00 Grants 0.00 0.00 Interfund Grants 0.00 0.00 Administration Fees (1,318.89) (1,318.89) Other Expenses 0.00 0.00 Ending Balance $ 1,075,465.83 $ 1,075,465.83 Grants Payable $0.00 Balance Available for Grants $370,762.00 Investment Allocation-------- Asset llocation- ------Asset Allocation Per Agreement: Endowment Pool 100.00% Comments---- For omments --For questions, please call Kara Coyle, Controller, or Vera Bennett, Senior V. P. & CFO at 650.358.9369. Asset allocations: FIXED INCOME POOL--50% Vanguard Short-Term Corporate (VFSUX), 50% PIMCO Total Return (PTTRX) EQUITY POOL --25%Vanguard Institutional Index (VINIX), 22% Montag & Caldwell Growth (MCGIX), 16% Rice Hall James Small/Mid Cap (RHJMX), 22% American Funds Washington Mutual (AEPGX), 15% American Funds EuroPacific (AWSHX) SOCIALLY RESPONSIVE POOL--65% Calvert Social Investment Equity Fund (CEYIX), 35% PIMCO Total Return III Institutional Fund (PTSAX) (This pool was changed effective December, 2003) t peninsula Fund Terms and Conditions communityfoundation �. Tax Status of Funds: Donor Advised Funds(the "Fund") grants. All payments will be made to the school or established at Peninsula Community Foundation(the institution and not to the scholarship recipient. "Foundation")are component funds of Peninsula Community Foundation, a Section 501(c)(3)public charity. Restrictions on Grants from Funds: In compliance with the Internal Revenue Code, grants cannot be made to If contributions other than cash or publicly traded securities are made to the Fund, such contributions must private non-operating foundations or entities that are not first be approved by the Foundation. Accordingly, all recognized as public charities. Both the IRS and Foundation contributions to the Foundation's donor advised funds are policies prohibit Fund distributions for memberships, treated as gifts,for tax purposes, to a Section 501(c)(3) pledges, sponsorships,tickets,or for any purpose that would provide benefits, goods or services to the donor public charity and generally are tax deductible, subject to individual limitations. Peninsula Community Foundation recommending the grant. Peninsula Community Foundation will notify the donor(s)if a recommended grant does not provide tax or legal advice and we recommend cannot be made. that you consult your professional advisor should you have any questions about your gift to the Foundation. Scholarship Funds: Donors who establish Funds for the Variance Power: It is understood and agreed by all purpose of making grants exclusively for tuition,fees and parties that all assets contributed to the Fund shall associated academic expenses at accredited educational become an irrevocable gift to the Foundation and legal institutions must act in accordance with the Foundation's control and responsibility for the Fund rests with the Scholarship Guidelines and Procedures. While donors Foundation. All donor advised funds established at the establishing a Scholarship Fund may convene a "scholarship Foundation are subject to the Foundation's "variance advisory committee" for the purpose of developing power," as set forth in the Foundation's by-laws. The scholarship criteria and making recommendations to the variance power gives the Foundation the authority to Foundation as to recipient's scholarship grants, the modify any restriction or condition on the distribution of Foundation will in all cases independently investigate to funds for any specified charitable purposes or to specified ensure that such recommendations are consistent with the organizations if, in the sole judgment of the Foundation's Foundation's Scholarship Guidelines and Procedures and its Board of Directors, such restriction or condition becomes charitable purposes. Donors cannot comprise the majority unnecessary, incapable of fulfillment, or inconsistent with of the scholarship advisory committee.The Foundation the charitable needs of the community served. requires that all scholarship programs developed by a `— scholarship advisory committee be submitted to the Recommended Spending Policy:The Foundation Foundation for approval in advance of any solicitation of encourages annual distributions from each Fund. For applications in order to ensure a fair and objective decision- Endowment Funds, the Foundation's Board of Directors making process. sets and monitors a required annual distribution rate (a.k.a. payout rate)that is calculated as a percentage of Investment of Assets: All assets contributed to donor Fund assets.This rate is currently 5%, but is subject to advised funds established at Peninsula Community change based on community needs, investment Foundation will be managed in Peninsula Community performance and the long-term preservation of Foundation's four investment pools(Cash, Fixed Income, Endowment Funds' principal. For all other Funds, the Equities and Socially Responsive)as requested in writing by Foundation does not require annual distributions, or the donor. Investment allocations among the Foundation's distributions at a particular rate, except as outlined in the four Fund pools can be changed no more than once per Dormant Funds section of this document. However,the year or when a significant change to grantmaking or Fund Foundation recommends a minimum 5% annual balance occurs and prudence requires such a change. Funds distribution from all Funds. with assets over$5 million may be managed by an indepen-dent custodian, investment advisor or other Distributions: Grant recommendations may be made fiduciary(an "Outside Investment Manager"), provided that to organizations that are classified in the Internal Revenue all such assets are managed in accordance with Peninsula Code as Section 501(c)(3), 509(a)(1)and 170(b)(1)(A) Community Foundation's Statement of Investment Policies, charitable organizations. All distributions from donor Guidelines and Objectives. All Outside Investment advised funds are subject to the Foundation's variance Managers approved by the Peninsula Community power as noted above. The Foundation shall assume Foundation Investment Committee shall be provided with a responsibility for check writing, bookkeeping, investment copy of, and must agree to adhere to, Peninsula management, tax reporting, auditing and evaluation of Community Foundation's Statement of Investment Policies, projects, and for making available to the donor quarterly Guidelines and Objectives as a condition of continued reports of Fund income, expenses and grantmaking, as service in such capacity, and the Foundation reserves the appropriate. For Scholarship Funds, grant recommen- right to replace any Outside Investment Manager in its sole dations may be made to support individuals, provided that discretion. For more information about the requirements L- the Foundation can ensure an objective, transparent, for using an Outside Investment Manager, contact the consistent and competitive process for awarding such Foundation's Philanthropic Services team. Peninsula Community Foundation TEL 650.358.9369 1700 South EI Camino Real, Suite 300 FAx 650.358.9817 San Mateo,California 94402-3049 wee www.pcf.org Fees and Minimums: Donor advised funds established at reviews the recommended grantee's financial and the Foundation are subject to administrative and program information; and evaluates the recommendation investment fees. It is understood that all income and capital of the donor(s)to ensure that such advice is consistent gains/losses will be allocated to the Fund monthly based on with specific charitable needs identified by the Foundation the average as deserving of support. It is understood that such recommendations will be advisory only,will not be Fund balance as valued at the beginning and end of each binding upon the Foundation and will not be the sole month. The Foundation may hold up to five percent(5%) criteria used by the Foundation in determining whether to of Fund assets in non-interest bearing cash at any one time. make distributions from the Fund. The Foundation's A list of current fees and minimums is available upon Board of Directors has the power and duty to modify any request. The Foundation reserves the right to change its restriction or condition on the distribution of funds for any fee or minimum policies at.any time. specified charitable purpose or to specified organizations, if, in the sole judgment of the Board without approval of Solicitation Policy: Donors may not publicly solicit any participating trustee, custodian or agent, such contributions to their Funds unless express written restriction or condition becomes, in effect, unnecessary, approval has been received from the Foundation. The incapable of fulfillment or inconsistent with the charitable Foundation requires pre-approval of all publicity materials needs of the community served. created for the purpose of fundraising. Donors who do solicit contributions for a Fund at Peninsula Community Appointment of Additional Advisors: All requests to Foundation are required to use the following language in appoint additional advisors and successor advisors to an any solicitation: "Funds raised for this campaign/at this advised fund must be communicated to the Foundation in event/for this cause will be added to the[insert name] writing by the donor(s)establishing the Fund. If upon the Fund at Peninsula Community Foundation, a Section death, resignation, or incapacity of a Fund's donor(s), the 501(c)(3)organization. Peninsula Community Foundation Foundation has not received in writing the names of an reserves the right to modify any restriction or condition on additional advisor(s)or successor advisor(s)to the Fund, or distributions from the[insert name] Fund if such other special instructions,the Foundation will use the restriction or condition becomes unnecessary, incapable of Fund's balance to support the Community Grantmaking fulfillment,or inconsistent with community needs. All Program. Successor advisors are limited to one successor checks should be made payable to the[insert name] group with a maximum of three successor advisors. Fund/Peninsula Community Foundation." Advised Funds and Agency Funds established by Conflict of Terms: In the event of an inconsistency organizations, rather than individuals, are often advised by between these Terms and Conditions, and any terms and an appointed committee with a process for selecting new conditions appearing elsewhere in connection with any members. As with Funds created and advised by Fund,these Terms and Conditions, as interpreted by the individuals, successor advisors must be named in writing Foundation, shall govern, and the Foundation reserves the by an officer of the organization. right to take any actions at any time which, in its discretion, it deems reasonably necessary or desirable for the proper Dormant Funds: Peninsula Community Foundation administration of any Fund or the Foundation. strives to facilitate the distribution of charitable dollars to the community. Periodically, Funds are reviewed and Terms Applicable to Donor Advised Funds those that have not made a grant within the last two years will be contacted. At that time, the advisor(s)will be Grant Processing: The minimum grant recommendation given the following options: from donor advised funds is $200. Grant checks sent to organizations are accompanied by a letter with the name ♦ Recommend a grant to one or more 501(c)(3)public of the Fund and the fundholder's name(s). The charities of the advisor's choice, fundholder's address may also be included on all letters if ♦ Recommend a grant to support the Community Grant- requested by the donor. Grants may also be made making Program, where funds are distributed to meet anonymously if the donor indicates on the the most pressing needs of our local community, recommendation form their desire to have their name or ♦ Recommend a grant to Peninsula Community their Fund name withheld. Mail the Foundation may Foundation's Community Endowment, helping to receive for the Fund will not be forwarded. Approved ensure in perpetuity a continuous flow of grants back grants are sent within 10 working days of the to local causes that create a permanent legacy of recommendation being received or advisor will be notified giving guided by the Foundation's Board of Directors. as to the reason for a delay. Grants made from Funds at Peninsula Community Foundation are issued on checks In the event that the advisor cannot be located or is with the name and logo of Peninsula Community unresponsive after repeated attempts for a two-year Foundation. period; the Foundation will use the Fund's balance to support the Community Grantmaking Program. Role of Advisors: Funds are limited to a maximum of three advisors. In evaluating recommendations for distributions from donor advised funds,the Foundation staff investigates all prospective grant recipients to ensure that they are organized and operated for charitable purposes within the meaning of Section 501(c)(3), 509(a)(1)and 170(b)(1)(A)of the Internal Revenue Code; Peninsula Community Foundation TEL 650.358.9369 1700 South EI Camino Real, Suite 300 FAx 650.358.9817 San Mateo,California 94402-3049 wee www.pcf.org BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF APRIL 2004 .egistered Borrowers Previous month's total #Added Total Registered Burlingame Adults 17,072 125 17,197 Burlingame Children 4,780 22 4,802 Hillsborough Adults 2,579 14 2,593 Hillsborough Children 1,307 17 1,324 Non-San Mateo Co. Borrowers 1,563 21 1,584 Totals 27,301 199 27,500 Circulation Activity Main Branch Adult Print Materials 21,141 0 Children's Print Materials 11,564 0 Audio/Visual Materials 9,550 0 Circulation Totals This month total Main 45,181 This month previous year *38,235 18.2%1 **This month total Branch 0 This month previous year 2,819 100.0%D This month Grand Total 45,181 This month previous year 41,054 10.0%1 Easton closed on September 29, 2003 *Main closed until 3/17/03 due to flood damage. Reference Activity Inter Library Loans Questions Directions Lent 2,727 Reference 3,401 308 Borrowed 2,326 Children's 1,384 565 TOTAL 5,053 Lower Level 1,476 1,591 Branch 0 0 TOTAL 6,261 2,464 Collections Main Titles Volumes Main Titles Added Branch Volumes Added Adult Non Fiction 653 401 0 Children's Non Fiction 98 53 2 YA Non Fiction 0 0 0 Adult Fiction 253 184 0 Children's Fiction 91 48 2 YA Fiction 14 4 0 Cassettes Audio 25 14 0 Compact Discs 95 65 0 Videos 122 99 0 Children's Audio 8 0 0 Children's Video 33 0 0 Children's Compact Disc 37 0 0 'SVD 116 79 0 hildren's DVD 50 0 0 TOTALS 1,595 947 4 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF MARCH 2004 PAGE 2 Other Material Volumes Added Total Held 4dult un-cataloged books 28 7,348 children's un-cataloged 25 6,814 books Foreign Language un- 1 684 cataloged D nix Deposit to City Treasurer Main $9,951.73 Branch* 0 Total $9,951.73 *Easton Closed Main and Easton Deposits Revolving Account Rental Main $ 211.00 Revolving Account PLS Video Main $ 21.00 Trustees Special Fund Photocopies (Main)** $1,011.70 **Easton Closed Estimated User Traffic 28,277 Daily Average 975 Community Room Adult* TOTAL MEETINGS HELD 9 450 Adult Library Programs Attendance '.ectures, Film Series etc. ook Grou s Childrens and Young Adult Attendance Pre-school programs 10 785 Toddler Class Visits 9 178 Preschool Visits Special Program Word for Word 1 85 Total 20 1,048 Children's Reference Questions 1,384 Children's Directional Questions 565 Total 1,949 Easton Branch Closed for Remodel Internet User Sessions **Hour& 1/2 Hour Express Children's Total 6,730 2,145 411 9,286 **This includes both hour and half-hour Internet terminals. Trustees Special Fund Balances Report As of 6/10/04 6/10/04 Page 1 `- 6/10/04 Account Balance Bank Accounts Burlingame Bank and Trust 600.00 Cell Phone 240.00 Donations - Children 250.00 Donations-Misc 7,609.41 Dougherty (Diane) Fund 25,000.00 Duncan Trust- Easton 150,000.00 Duncan- Misc 1,868.40 Duncan-Audio Visual 10.76 Duncan-Fine Arts 4,000.00 Ellis Memorial 340.00 Farrell (Julia) Fund 5,698.06 Fricke (Alice) Fund 465.64 Gottlieb (Ruth) Fund 125.00 Interest 16,482.09 Jackson (Dorothea) Fund 10,000.00 Karp Fund 200.00 Lechich (George Paul) Fund 710.00 Markus Fund 325.00 Mayall (Angeline) Fund 275.00 Nadaner Fund 15.00 Peltier Memorial Fund 1,270.00 Pine (Jane and David) Fund 1,000.00 Porter (Hilda) Fund 7,816.36 Poulton Memorial Fund 110.00 Schmidt (Mary Jane) Fund 1,565.00 Shinnyo-En USA Fund 812.78 Trixler (John Thomas) Fund 2,210.00 Xerox Fund 27,619.01 TOTAL Bank Accounts 266,617.51 OVERALL TOTAL 266,617.51 Revolving Account Balances Report (Includes unrealized gains) As of 6/10/04 /10/04 Page 1 6/10/04 Account Balance ASSETS Cash and Bank Accounts Atkinson Fund 200.00 Books On Tape 5.51 Children's Reading Club 408.77 Delgado Fund 200.00 Duncan Trust-Internet 3,305.70 Easton 282.57 Flood Damages Fund 8,933.60 Friends of the Library 28,481.20 Henzel (Bonnie) Fund 1,239.49 Land's End 0.00 Large Print Books 27.53 Manini (David) Fund 1,813.00 Moose (Gladys) Fund 100.00 Peninsula Community Foundation 0.00 PLS Video -235.29 Postcard Sales 563.26 Programming 19.60 Rental Fund 4,349.28 SMCU Refund 12,022.16 Staff Education -LSTA 126.00 Staff Recognition 100.60 Stone (Dan) Memorial Lecture Fund 437.11 Veech Fund 1,082.97 Volunteer Program -28.12 Writers Club 150.00 TOTAL Cash and Bank Accounts 63,584.94 TOTAL ASSETS 63,584.94 LIABILITIES 0.00 OVERALL TOTAL 63,584.94 MAY 152004 THE INDEPENDENT SERVING BURLINGAME AND HILLSBOROUGH HOMETOWN r e wit ong f� Ple-n-it,%isula � rarles st. _ up to 15-percent less money Most manage t0 avoid than last year. "Libraries need 's to start thinking about doing layoffs; reduced hours business differently," Genesy „< said.•"We're starting to put in BY NAT FRIEDLAND self-checkout machines., Cus i I Staff Writer I ; 4 tomers love it and it saves on As the cash strapped cities of I. " �• ff ,; ;'y staff time." San.Mateo County struggle to j l y� When San "Bruno started �' meet the June 30 deadline 3 '. looking at spring budget cuts, for setting fiscal 2004-05 bud ` library g its libra was facing a choice r gets, local libraries face a T' JIF " I;l between layoffs or operating x variety of pressures in keep- for fewer hours. ,But_ City. r 0 - ckson and their doors open without Manager Connie Ja reducing hours,laying off staff - x ;. ..Finance Director Jim O'Leary or buying less books, maga c `O t t}? found that they could -main- zines and DVDs. day-to-day* operations tarn day 77 �, - y A survey by The Independent � 5 with $75,000 from the city's revealed that while some heads $366,000 state-funded library librarians on the Peninsula f.. susnr cnLDvvErr construction reserve account. + are grateful their systems got Tara Rivera, left, reference librarian_at San Bruno Public "I'mI . delighted that City through the latest round of Library, helps Jennifer.Lloyd.with a research question. Council was able to adopt budget balancing without such a wise plan,"said Library r. taking any more .big hits, "Some of our funding for mate- announced final budget cuts, Director Terry Jackson. "Our „ others had to start making rials was targeted and we had but their libraries already top priority should be to make ;F the cuts they had managed to to cut back on some hourly turned in proposals for possi- the library available to users escape until now. staffing. But we're very fortu- ble cutbacks,and at least a few today. Especially saddening to those nate to.have so little service funding drops are expected. Burlingame Library Director library directors finalizing ser- impact after a $96,000 cut- In Redwood City, new Library Al Escoffier has lost $50,000 vice cuts is that usage of public back," Sommers said. Director Dave Genesy is trying from his book-buying budget libraries has been rising dra South City's •local , history to avoid layoffs by freezing this year. With a 16-percent matically throughout the Pen- room will now also be closed, vacant positions,leaving shifts funding cutback since 2002, insula. except by-appointment. And unmanned if somebody calls the library has had to cut "Our City Council was very fees have been increased for in sick, and reducing hours every item in its operating supportive in insisting that we DVD movies and for computer and reading material buys as a budget as well as losing one not lose any more hours,"said workstations offering Micro- last resort. full-time librarian and slash- South San Francisco Library soft Office. Every Redwood City depart- ing schedules for hourly • Director Valerie Sommer. Several cities have still not ment was told to prepare for employees. i i PAGE 3A ing budget woes "We were going to close on at both branches and the Sundays but.we were able to temporary main library in stay open, for another year, the Bay Meadows develop- thanks to a contribution from me. . "We're buying 18 per- the Burlingame -Library cent fewer materials this year Foundation," Escoffier said. and we're down five full-time "Things would be a lot worse positions from previous fund- around here if it wasn't for ing," she said. !i the great work of the founda- The San Mateo County tion." Library operates 12 library But starting in July, the Bur- branches in unincorporated lingame main library will beareas or under contract with closing on Friday evenings. cities including Belmont,Bris And itappears that the foun- bane,Foster City,Millbrae and dation will be unable to fLind San .Carlos.. "We're not__part another year of Sunday hours. of the county. general fund "It's a shame to be losing and we lose funding every hours,"Escoffier said."This is time the state takes :more a heavily used library system. ERAF money," said interim We have a 500,000 yearly LibraryDirector Jan Engel. ! circulation and 1,000 People "This library has lost$24 mil- come through the doors every lion to ERAF since 1992." day." As funding dropped, the J In the city of San Mateo,cuts county library's circulation will be more noticeable to the increased .37 percent since public this year, according to 2000. "Usage has actually tri- i longtime Library Director K.G. pled in the new branches built Ouye. "We closed our Hills- by Foster City and San Carlos," i dale and Marina branches for Engel said. "But although we ` renovations 18 months ago operate very conservatively I and they will be reopening in and we have a $3 million August," Ouye said. "So that reserve, if our revenues don't means we'll have to stop using increase,the projection is that branch staff to cover shifts in the whole county library the main library. , system could go broke by .After that city sets its final 2007." budget in June, Ouye expects to reduce hours of operation E-mall.nfriedland@smindependentcom AMMUNITYnieest Library Board Agenda Item, June 15, 2004: 9b Volunteer Recognition Support The Board of Trustees is the sponsor of our Volunteer Recognition event, which honored all of the volunteers who assist the library during the year. Funding for the Volunteer Recognition pays for recognition gifts to the volunteers as well as the volunteer event itself. We spend approximately $ 400 per year on this recognition. Trustees and Foundation Board members are invited along with any and all volunteers. The community offers over 5,000 hours of volunteer time during the year. I am requesting $ 700 for the Volunteer Recognition for this fiscal year and next fiscal year to continue this recognition program. Funds allocated will be held in the Revolving Fund until used. The Board receives a quarterly accounting of these funds. Library Board Agenda Item, June 15, 2004: 9b Volunteer Recognition Support The Board of Trustees is the sponsor of our Volunteer Recognition event, which honored all of the volunteers who assist the library during the year. Funding for the Volunteer Recognition pays for recognition gifts to the volunteers as well as the volunteer event itself. We spend approximately $ 400 per year on this recognition. Trustees and Foundation Board members are invited along with any and all volunteers. The community offers over 5,000 hours of volunteer time during the year. I am requesting $ 700 for the Volunteer Recognition for this fiscal year and next fiscal year to continue this recognition program. Funds allocated will be held in the Revolving Fund until used. The Board receives a quarterly accounting of these funds. BURLINGAME PUBLIC LIBRARY City Librarian's Report June 15, 2004 Are we busy? You bet! The Library is posting the largest increases in use in'many years. Overall circulation statistics are up 21% overall this month. The increases in children's materials circulation are up a whooping 30%this year over last year. New library card registrations are up and we are serving more students than ever via story hours, teen programs and class visits to announce our very popular summer reading programs. Impacts of greater Use on our Users The impacts of greater use mean that patrons often must queue longer for circulation, reference and children's services transactions. Telephone transactions are not being picked up as frequently, as we single staff desks, librarians are away from the desk helping patrons in the library. With fewer professional children's librarian hours, we are unable to expand our children's story hours and classroom visit programs. In terms of collections, we are buying more popular titles and fewer research or lesser- used titles. We are focusing on highly popular media and children's materials. We have trimmed the magazine budget by 15%, dropping 50 magazine titles. These drops will take place December 2004 at the end of this magazine subscription cycle. A complete review of the standing orders for reference and circulating collections has been conducted. A number of"standard" library reference resources in print are being dropped due to significant price increases and the need to focus on more popular materials. A number of microform periodical titles are being dropped, along with their print counterparts, to help trim the periodical budget. Easton Renovation Status The Easton project is moving along with rough electrical, plumbing and major reconstruction complete. The contractor expects to finish in August, giving us time to finish up the interior. The major repairs to the building for dry rot, structural damage, and life safety upgrades topped $ 125,000. Fortunately, we should still be very close to our original budget. We are planning to open in early October. City Budget Status The City Council met two weeks ago regarding the budget and have decided not to make further reductions at this time, despite the proposal from the state to reduce revenues to Burlingame by$ 620,000. Revenues appear to be up in both property tax and transit occupancy tax in the City. In addition, there should be some significant carryover of unused funds from the departmental budgets, which may help us balance our budget. 480 Primrose Road•Burlingame•CA 94010-4083 1 Phone (650) 558-7474'Fax (650) 342-6295 Library Budget Status The Library budget remains at the requested amounts for fiscal 2004/2005. This includes a 6%reduction in operations. We will close on Friday evenings at 5 PM, for an additional loss of 4 public service hours per week. The closure of Sundays has been saved for the moment by a compromise to utilize books budget funds to keep the library open on Sundays and to use flood insurance funds to fund the book budget. Personnel will be reduced by nearly 2 FTE through attrition and reduction of hourly staff. We do plan to reopen the Easton Branch in October, so need to prepare to staff Easton. Wireless at the Main Library The main library is now wired for"wireless"Internet access. Patrons who have a wireless card in their laptops may make use of our Internet access for free. The entire three floors of the building provide access. The new Easton Branch will have the same technology when we open the doors later in the year. Trustee Changes There are two openings for the Library Board of Trustees. Cecile Coar has decided not to run for another term on the Board. We will miss her many intelligent and enthusiastic contributions to the work of the Board over the past six years. We have eight candidates for the Board. I will be conducting s series of orientation sessions for the candidates during the week of June 14tH Nomination of Officers for the Board Nomination of officers for the new Board should take place at the June Board meeting. If we following the past practice of the Board, Carol Rossi would be nominated for President and Dave Carr would be nominated for Secretary of the Board. Children's Mural We are waiting to see the mock up for the children's room mural; I will let you know what I hear. We are also working with Evans and Brown on the Donor columns for the entry to the Easton Children's Room. Changes in the new Fiscal Year July 1St is the City's new fiscal year and we will see a number of changes. Among the July 1St changes: • Reduction of library hours (Closure of Friday evenings at 5 PM) • Reduction in book and media budgets (Reduction of approximately 3,000 new titles) • Reduction of 50 magazine subscription titles • Reduction in operations budget: staff training, safety, building maintenance, etc. • Loss of 2 FTE hourly staff • Reopening of Easton Branch Library, October 2004 • Outsourcing of 50% of library cataloging and processing to vendors • Automation of library selection and ordering by librarians 2