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HomeMy WebLinkAboutMin - LB - 2004.03.16 BURLINGAME PUBLIC LIBRARY Burlingame Public Library Board of Trustees Minutes March 16, 2004 I. Call to Order President Catherine McCormack called the meeting to order at 4:30pm. II. Roll Call Trustees Present: Cecile Coar, Mary Herman, Catherine McCormack, Carol Rossi Trustee Absent: Dave Carr Staff Present: Al Escoffier, City Libnarian Sidney Poland, Recorder III. Warrants and Special Funds The Trustees unanimously agreed to approve the warrants. M/S/C (Herman/Coar) IV. Minutes The Trustees unanimously approved the minutes of the February 17, 2004 meeting. M/S/C (Rossi/Coar) V. Correspondence and Attachments A. Evans and Brown Mural - Eliminating the bulletin boards in the children's room and replacing them with a mural is under consideration. Evans and Brown, who designed the murals at the Tiburon Library and are designing the donor book spines for Easton, have given an initial estimate of$10,000 for the children's mural. The Trustees requested this matter be agendized for the April meeting and that Evans and Brown be asked to prepare a proposal. B. Outreach Program - An obituary on Gertrude Cummings, who read over 500 books through the outreach program, prompted discussion among the Trustees as to the possibility of increasing the scope of the program. Trustee Rossi volunteered to help coordinate the Outreach program with other service agencies and noted that she had contacts who would deliver books. Trustee Rossi suggested that "Outreach" activity be included in the monthly statistic report. VI. From the Floor 48o Primrose Road•Burlingame•CA 94010-4o83 Phone (650) 558-7474'Fax(650) 342-6295 VII. Reports A. City Librarians Report - Highlights of Report 1. Easton Renovation - The Trustees viewed the tiles for the period tile mural which will be mounted on a board, framed and placed above the entrance to the children's area. 2. Easton Donors - The City Librarian sent a letter and photo to major Easton donors apprising them of current construction happenings. 3. Change of Hours for Main - Library will close Friday at 5:00pm but will remain open from 1:00-5:00pm Sunday. Monday through Thursday hours will remain the same. 4. Easton Hours - Easton will be open five additional hours during the week. The schedule is as follows: Monday through Thursday 2:00 - 8:00pm, Friday and Saturday 2:00 - 5:00pm, closed on Sunday. Evening story time will be held one night during the week. 5. Baker & Taylor - The Library has contracted with Baker and Taylor to catalogue adult fiction; books will be "shelf ready" when shipped. Members of the Foundation executive board have expressed an interest in funding the Opening Day collection for Easton. B. Foundation Report - The next board meeting is scheduled for April 8th. The Nominating Committee has proposed three nominees to serve on the board. Ballots will be sent to each member. C. Budget Review - The City Librarian reviewed the following budget matters. 1. Budget Reductions - At their February 28th study session, the City Council accepted the Library Trustee's request to keep Sunday openings by using the one time insurance flood money for the book budget and using the Library's share of the general fund to keep Sunday openings for the current fiscal year. The City Librarian has submitted this proposal in his budget. 2. Transit Occupancy Tax - This tax which is received from the hotels has increased 1.1% over the same month last year. 3. Golden Handshakes - Employees in the categories of Librarians I, II, III and Library Assistants I, II, III who are eligible for the golden handshake will have until April 26th to accept the City's offer. Library Board of Trustee Minutes 2 March 16,2004 D. CALTAC Grassroots Library Politics Seminar - Rossi The CALTAC seminar provided the attendees with ideas and suggestions of possible ways for libraries to continue services and raise funds during difficult fiscal times. Trustee Rossi gave the Trustees a summary of the suggestions that Burlingame Library might find useful. E. Workshop for Library Supporters - Trustee McCormack will attend the Literacy Through Music Event breakfast March 24th. F. Peninsula Community Foundation Investment Meeting The City Librarian discussed the 3 funds that the Foundation provides for its clients investment: Endowment Pool, Advised Funds and Charitable Remainder Trusts. The Roger and Jean Hunt Duncan Fund is 100% invested in the Endowment Pool and the investment return is presently 10%. VIII. Unfinished Business A. Main Library Schedule - The Trustees unanimously approved the new library hours, as presented, for the fiscal year July 1, 2004 to June 30, 2005 with the understanding that when the economic situation has improved, the Friday night hours will `- be reinstated. M/S/C (Coar/Herman) IX. New Business A. Easton Branch Schedule - The Trustees unanimously approved the new library hours for the Easton Branch with the expectation that Sunday openings will be instituted in the future when the City's economic situation improves. M/S/C (Herman/Coar) X. Announcements A. Question and Answer Brochure Annual Report - The Trustees were pleased with the format our staff artist, Maryam Refahi created for the brochure. Trustee Rossi suggested that a brochure in a different color scheme and using the same format should be designed for Easton. B. Legislative Day - Trustee Rossi will attend this event to be held in Sacramento on April 21 st; Trustee McCormack will attend, if her schedule permits. C. Change of Meeting Date - The Trustees requested that the next Trustees' meeting be changed from April 20th to April 27th. A formal notice of the meeting change will be prepared for posting. Library Board of Trustee Minutes 3 March 16, 2004 XI. Adjournment The meeting was adjourned at 6:00pm. The next meeting of the Library Trustees will be held April 27, 2004 at 4:30pm in the Library Conference Room. M/S/C Rossi/McCormack Respectfully Submitted, Alfred H. Escoffier City Librarian Library Board of Trustee Minutes 4 March 16,2004