HomeMy WebLinkAboutMin - LB - 2004.03.16 BURLINGAME PUBLIC LIBRARY
Burlingame Public Library
Board of Trustees
Minutes
March 16, 2004
I. Call to Order
President Catherine McCormack called the meeting to order at
4:30pm.
II. Roll Call
Trustees Present: Cecile Coar, Mary Herman, Catherine
McCormack, Carol Rossi
Trustee Absent: Dave Carr
Staff Present: Al Escoffier, City Libnarian
Sidney Poland, Recorder
III. Warrants and Special Funds
The Trustees unanimously agreed to approve the warrants. M/S/C
(Herman/Coar)
IV. Minutes
The Trustees unanimously approved the minutes of the February
17, 2004 meeting. M/S/C (Rossi/Coar)
V. Correspondence and Attachments
A. Evans and Brown Mural - Eliminating the bulletin boards in
the children's room and replacing them with a mural is under
consideration. Evans and Brown, who designed the murals at the
Tiburon Library and are designing the donor book spines for
Easton, have given an initial estimate of$10,000 for the children's
mural. The Trustees requested this matter be agendized for the
April meeting and that Evans and Brown be asked to prepare a
proposal.
B. Outreach Program - An obituary on Gertrude Cummings,
who read over 500 books through the outreach program, prompted
discussion among the Trustees as to the possibility of increasing
the scope of the program. Trustee Rossi volunteered to help
coordinate the Outreach program with other service agencies and
noted that she had contacts who would deliver books. Trustee
Rossi suggested that "Outreach" activity be included in the
monthly statistic report.
VI. From the Floor
48o Primrose Road•Burlingame•CA 94010-4o83
Phone (650) 558-7474'Fax(650) 342-6295
VII. Reports
A. City Librarians Report - Highlights of Report
1. Easton Renovation - The Trustees viewed the tiles for
the period tile mural which will be mounted on a board,
framed and placed above the entrance to the children's area.
2. Easton Donors - The City Librarian sent a letter and
photo to major Easton donors apprising them of current
construction happenings.
3. Change of Hours for Main - Library will close Friday
at 5:00pm but will remain open from 1:00-5:00pm Sunday.
Monday through Thursday hours will remain the same.
4. Easton Hours - Easton will be open five additional
hours during the week. The schedule is as follows: Monday
through Thursday 2:00 - 8:00pm, Friday and Saturday
2:00 - 5:00pm, closed on Sunday. Evening story time will be
held one night during the week.
5. Baker & Taylor - The Library has contracted with
Baker and Taylor to catalogue adult fiction; books will be
"shelf ready" when shipped. Members of the Foundation
executive board have expressed an interest in funding the
Opening Day collection for Easton.
B. Foundation Report - The next board meeting is scheduled
for April 8th. The Nominating Committee has proposed three
nominees to serve on the board. Ballots will be sent to each
member.
C. Budget Review - The City Librarian reviewed the following
budget matters.
1. Budget Reductions - At their February 28th study
session, the City Council accepted the Library Trustee's
request to keep Sunday openings by using the one time
insurance flood money for the book budget and using the
Library's share of the general fund to keep Sunday openings
for the current fiscal year. The City Librarian has submitted
this proposal in his budget.
2. Transit Occupancy Tax - This tax which is received
from the hotels has increased 1.1% over the same month last
year.
3. Golden Handshakes - Employees in the categories of
Librarians I, II, III and Library Assistants I, II, III who are
eligible for the golden handshake will have until April 26th to
accept the City's offer.
Library Board of Trustee Minutes 2
March 16,2004
D. CALTAC Grassroots Library Politics Seminar - Rossi
The CALTAC seminar provided the attendees with ideas and
suggestions of possible ways for libraries to continue services
and raise funds during difficult fiscal times. Trustee Rossi
gave the Trustees a summary of the suggestions that
Burlingame Library might find useful.
E. Workshop for Library Supporters - Trustee McCormack
will attend the Literacy Through Music Event breakfast
March 24th.
F. Peninsula Community Foundation Investment Meeting
The City Librarian discussed the 3 funds that the
Foundation provides for its clients investment: Endowment
Pool, Advised Funds and Charitable Remainder Trusts. The
Roger and Jean Hunt Duncan Fund is 100% invested in the
Endowment Pool and the investment return is presently
10%.
VIII. Unfinished Business
A. Main Library Schedule - The Trustees unanimously
approved the new library hours, as presented, for the fiscal year
July 1, 2004 to June 30, 2005 with the understanding that when
the economic situation has improved, the Friday night hours will
`- be reinstated. M/S/C (Coar/Herman)
IX. New Business
A. Easton Branch Schedule - The Trustees unanimously
approved the new library hours for the Easton Branch with the
expectation that Sunday openings will be instituted in the future
when the City's economic situation improves.
M/S/C (Herman/Coar)
X. Announcements
A. Question and Answer Brochure Annual Report - The
Trustees were pleased with the format our staff artist, Maryam
Refahi created for the brochure. Trustee Rossi suggested that a
brochure in a different color scheme and using the same format
should be designed for Easton.
B. Legislative Day - Trustee Rossi will attend this event to be
held in Sacramento on April 21 st; Trustee McCormack will attend,
if her schedule permits.
C. Change of Meeting Date - The Trustees requested that the
next Trustees' meeting be changed from April 20th to April 27th. A
formal notice of the meeting change will be prepared for posting.
Library Board of Trustee Minutes 3
March 16, 2004
XI. Adjournment
The meeting was adjourned at 6:00pm. The next meeting of the
Library Trustees will be held April 27, 2004 at 4:30pm in the
Library Conference Room. M/S/C Rossi/McCormack
Respectfully Submitted,
Alfred H. Escoffier
City Librarian
Library Board of Trustee Minutes 4
March 16,2004