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HomeMy WebLinkAboutMin - LB - 2004.01.20 BURLINGAME PUBLIC LIBRARY Burlingame Public Library Board of Trustees Minutes January 20, 2004 I. Call to Order President Catherine McCormack called the meeting to order at 4:30pm. II. Roll Call Trustees Present: Dave Carr, Cecile Coar, Mary Herman, Catherine McCormack, Carol Rossi Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds The Trustees unanimously agreed to approve the warrants. M/S/C (Herman/Carr) IV. Minutes The Trustees unanimously approved the minutes of the December 16, 2003 meeting. M/S/C (Rossi/Coar) V. Correspondence and Attachments A. News From The Capital - As of January 9th, Governor Schwarzenegger has preserved CLA's Public Library Foundation and Transaction Based Reimbursement programs in his 2004 - 2005 budget. B. Workshops - The Trustees requested that the CALTAC workshop to be held March 13, 2004 at the Dr. Martin Luther King, Jr. Library in San Jose and the Workshop for Library Supporters to be held on February 21, 2004 at the San Francisco Public Main Library be placed on the agenda for the February 17, 2004 Trustee meeting. The City Librarian felt that, of the two, the CALTAC workshop would be more beneficial to the Trustees. VI. From The Floor - None 48o Primrose Road•Burlingame•CA 94010-4083 Phone (650) 558-7474'Fax (650) 342-6295 VII. Reports A. City Librarian's Report - Highlights of Report 1. Circulation - Children's Circulation increased 30% in December. The temporary location of San Mateo Public Library is a contributing factor to the increase. 2. Building Leaks - Severe storms in the latter part of December resulted in window leaks in the west wing of the Children's room and the expansion joint on the outside of the building. Facility Maintenance will make arrangements for repairs as soon as weather permits. 3. Easton Renovation - Asbestos removal has been completed at a cost of$25,000. The contingency fee will cover this cost. B. Foundation Report - Trustee Rossi advised that her term as a member of the Foundation Board has expired; the City Librarian will give future reports. 1. Membership - Carol Mink, Deborah Griffith and Carol Rossi have completed their terms on the Foundation Board. Stephen Hamilton and Linda Grier are the new members and will each be serving two year terms. 2. Committee Chairpersons - Committee Chairpersons are as follows: Mary Blythe - Finance, Lauren Rosen - Development and Don Roberts - Nominations. C. Budget Review - The City Librarian noted that it will take $3 to $3.5M to balance the budget. This figure could increase depending on the monies the State diverts from the City. 1. Library Staff- An all staff meeting was held January 14th to update the staff on the budget situation. Loss of service hours to the public, reduction in the book, periodicals and media budgets and loss of hours for non- benefited employees will be affected in accordance with the percentage of cuts the Library is required to make. 2. Sunday Closure - In order to remain open on Sundays, the Library would have to close 6 hours another day or a combination of days. Trustee Herman stated that she would prefer to retain Sunday hours and close more hours during the week. Trustee Rossi inquired as to how other libraries were dealing with reduction of hours. San Mateo is planning to open its branches in August and will close its libraries Sunday preceding holidays. San Bruno will close Sundays beginning February 1, 2004. Library Board of Trustee Minutes 2 January 20, 2004 3. Funding Services - The City Librarian gave the Trustees a question and answer handout which he felt would be helpful in understanding how Library services are funded. The Trustees felt the content would be a valuable source of information for the public. Trustee Rossi suggested that usage statistics be included. VIII. Unfinished Business IX. New Business A. Library Donation to BCE Auction - Children's Librarian, Sue Reiterman, has volunteered to donate a story hour for a birthday party. The Trustees unanimously supported a motion to support the BCE Auction by donating a story hour with the stipulation that the Library Foundation be asked to fund the cost of Library staff time. M/S/C (Rossi/McCormack) B. Library Board of Trustees Liaison and Council Counterpart - The Trustees individual Council contacts are as follows: David Carr Mike Coffey Cecile Coar Joe Galligan Mary Herman Terry Nagel Catherine McCormack Cathy Baylock `-- Carol Rossi Rosalie M. O'Mahony X. Announcements XI. Adjournment The meeting was adjourned at 5:45pm. The next meeting of the Library Trustees will be held February 17, 2004 at 4:30pm in the Library Conference Room. M/S/C Herman/Coar Respectfully Submitted, PY N • Alfred H. Escoffier City Librarian Library Board of Trustee Minutes 3 January 20,2004