HomeMy WebLinkAboutMin - LB - 2003.12.16 BURLINGAME PUBLIC LIBRARY
Burlingame Public Library
Board of Trustees
Minutes
December 16, 2003
I. Call to Order
President Catherine McCormack called the meeting to order at
4:45pm.
II. Roll Call
Trustees.Present: Dave Carr, Cecile Coar, Mary Herman,
Catherine McCormack, Carol Rossi
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
Guest: Terry Nagel, New City Council Member
III. Warrants and Special Funds
The Trustees unanimously agreed to approve the warrants..M/S/C
(Carr/Herman)
IV. Minutes
The Trustees unanimously approved the minutes of the November
18, 2003 meeting as amended. M/S/C (Coar/Herman)
V. Correspondence and Attachments
A. Monthly Statistics - Circulation figures increased 30% for
November. The City Librarian stated that a portion of this figure
could be attributed to San Mateo's location of its temporary
quarters but noted that many public libraries are showing an
increase in circulation.
B. Legislative Report - PLF and TBR have not been targeted
for mid-year cuts by the State.
C. J3urlingame Community for Education - BCE sent a letter
to the City Librarian requesting donations to their auction to be
held at the annual fundraiser March 13, 2004. A few years ago the
Library donated private story times to certain elementary schools.
The Trustees requested that this matter be placed on the agenda
for the January 20, 2004 meeting.
48o Primrose Road•Burlingame•CA 940io-4o83
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VI. From The Floor - Council member Terry Nagel thanked the City
Librarian and the Trustees for giving her an orientation of the
library and providing her with the opportunity to meet with some
of the Library staff.
VII. Reports
A. City Librarian's Report - Highlights of Report
1. Budget
a. Library Budget - Reductions ranging from 5%,
10% and 15% have been submitted to the City Manager. The
reductions of all departments will be discussed by the
department managers and then brought to City Council.
b. Recommended Cuts - Library department
managers suggested that some of the first round cuts
include reduction in the book budget, close Friday night and
Sunday afternoon. Sunday is an expensive day as the
Library is staffed for the most part by hourly employees. In
order to keep Sundays open and still save $50,000 a year,
full time and permanent part time staff would have to work
one or two Sundays a month. This procedure would require
negotiations with the union, as it would be changing the
workweek for employees in these classifications.
C. Goals Session - January 24, 2004 is the date
for the first Goals session with City department managers
and the City Council. The meeting is open to the public.
The Council may invite the public to speak but they are not
required to do so.
2. Friends of the Burlingame Library - Shirley
Robertson, Jackie Gray and Joan Giampaoli were honored at
the event for their 30 years of service, along with Jean Ratel
and Ray Schandall who were unable to attend. Shirley
Robertson gave the Library a check for $27,000 to help fund
programs and services. The Friends have officially
disbanded their operations and will now work under the
auspices of the Burlingame Library Foundation.
B. Foundation Report - Carol Rossi
1. Newsletter - The Newsletter was mailed the first week
of December.
2. Employee Appreciation Dinner - The annual event
was a great success and everyone had a very good time. The
Doubletree has been booked for the event in 2004.
Library Board of Trustee Minutes 2
December 16,2003
3. Elections - Interviews are in progress for new board 0-
board members this month. The official vote of officers for
the coming year will take place at the January 8, 2004
meeting.
VIII. Unfinished Business -
A. Easton Project Status - An asbestos inspection and
removal is in progress. The Easton committee has selected
furniture.
B. Employee Achievement Awards - Pat Harding, Eric
Hannan and Ray De Lara were the recipients of the Employee
Achievement Awards for 2003.
C. Budget 2004 - 2005 - Discussed under City Librarian's
Report.
IX. New Business
A. Duncan Trust Request - The Trustees approved the City
Librarian's letter to the Peninsula Community Foundation
requesting disbursement of funds previously allocated to the
Easton project. M/S/C Rossi/Carr
X. Announcements
XI. Adjournment
The meeting was adjourned at 5:20pm. The next meeting of the
Library Trustees will be held January 20, 2004 at 4:30pm in the
Library Conference Room. M/S/C Rossi/Carr
Respectfully Submitted,
ee
Alfred H. Escoffier
City Librarian
Library Board of Trustee Minutes 3
December 16,2003