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HomeMy WebLinkAboutAgenda Packet - LB - 2004.01.20 URLINGAME PUBLIC LIBRARY .1 BU r`'"SAME l Board of Trustees Agenda q � January 20, 2004— 4:30pm 480 Primrose Road - Board Room SUGGESTED ACTION 1. CALL TO ORDER 2 ROLL CALL 3.,WARRANTS & SPECIAL FUND Approval 4. MINUTES Approval 5. CORRESPONDENCE AND INFORMATION Information a. News from the Capitol,January 8,2004 b. Workshop Announcement, February 21, 2004 c. BCE Request d. Library Leadership Workshops, 2004 e. News from the Capitol,January 9, 2004 f. Budget Review g. Letter: Northern Trust h. Article: Ralph Lane i. Library Board of Trustees Liaison and Council Counterpart 6. FROM THE FLOOR (Public Comments) 7. REPORTS Information a. City Librarian—Escoffier b. Foundation Report—Rossi c. Budget Review—Escoffier 8. UNFINISHED BUSINESS 9. NEW BUSINESS a. Library Donation to BCE Auction (Private Story Times) Approval b. Workshop Opportunities Discussion c. Library Board of Trustees Liaison and Council Counterpart Action 10. ANNOUNCEMENTS ADJOURNMENT Adjourn BURLINGAME PUBLIC LIBRARY Burlingame Public Library Board of Trustees Minutes December 16, 2003 I. Call to Order President Catherine McCormack called the meeting to order at 4:45pm. II. Roll Call Trustees Present: Dave Carr, Cecile Coar, Mary Herman, Catherine McCormack, Carol Rossi Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder Guest: Terry Nagel, New City Council Member III. Warrants and Special Funds The Trustees unanimously agreed to approve the warrants..M/S/C (Carr/Herman) IV. Minutes The Trustees unanimously approved the minutes of the November 18, 2003 meeting as amended. M/S/C (Coar/Herman) V. Correspondence and Attachments A. Monthly Statistics - Circulation figures increased 30% for November. The City Librarian stated that a portion of this figure could be attributed to San Mateo's location of its temporary quarters but noted that many public libraries are showing an increase in circulation. B. Legislative Report - PLF and TBR have not been targeted for mid-year cuts by the State. C. Ourlingame Community for Education - BCE sent a letter to the City Librarian requesting donations to their auction to be held at the annual fundraiser March 13, 2004. A few years ago the Library donated private story times to certain elementary schools. The Trustees requested that this matter be placed on the agenda for the January 20, 2004 meeting. 480 Primrose Road•Burlingame•CA 94010-4083 Phone (650) 558-7474'Fax(650) 342-6295 VI. From The Floor - Council member Terry Nagel thanked the City Librarian and the Trustees for giving her an orientation of the library and providing her with the opportunity to meet with some of the Library staff. VII. Reports A. City Librarian's Report - Highlights of Report 1. Budget a. Library Budget - Reductions ranging from 5%, 10% and 15% have been submitted to the City Manager. The reductions of all departments will be discussed by the department managers and then brought to City Council. b. Recommended Cuts - Library department managers suggested that some of the first round cuts include reduction in the book budget, close Friday night and Sunday afternoon. Sunday is an expensive day as the Library is staffed for the most part by hourly employees. In order to keep Sundays open and still save $50,000 a year, full time and permanent part time staff would have to work one or two Sundays a month. This procedure would require negotiations with the union, as it would be changing the workweek for employees in these classifications. C. Goals Session - January 24, 2004 is the date for the first Goals session with City department managers and the City Council. The meeting is open to the public. The Council may invite the public to speak but they are not required to do so. 2. Friends of the Burlingame Library - Shirley Robertson, Jackie Gray and Joan Giampaoli were honored at the event for their 30 years of service, along with Jean Ratel and Ray Schandall who were unable to attend. Shirley Robertson gave the Library a check for $27,000 to help fund programs and services. The Friends have officially disbanded their operations and will now work under the auspices of the Burlingame Library Foundation. B. Foundation Report - Carol Rossi 1. Newsletter - The Newsletter was mailed the first week of December. 2. Employee Appreciation Dinner - The annual event was a great success and everyone had a very good time. The Doubletree has been booked for the event in 2004. Library Board of Trustee Minutes 2 December 16,2003 3. Elections - Interviews are in progress for new board 0- board members this month. The official vote of officers for the coming year will take place at the January 8, 2004 meeting. VIII. Unfinished Business - A. Easton Project Status - An asbestos inspection and removal is in progress. The Easton committee has selected furniture. B. Employee Achievement Awards - Pat Harding, Eric Hannan and Ray De Lara were the recipients of the Employee Achievement Awards for 2003. C. Budget 2004 - 2005 - Discussed under City Librarian's Report. IX. New Business A. Duncan Trust Request - The Trustees approved the City Librarian's letter to the Peninsula Community Foundation requesting disbursement of funds previously allocated to the Easton project. M/S/C Rossi/Carr X. Announcements XI. Adjournment The meeting was adjourned at 5:20pm. The next meeting of the Library Trustees will be held January 20, 2004 at 4:30pm in the Library Conference Room. M/S/C Rossi/Carr Respectfully Submitted, Alfred H. Escoffier City Librarian Library Board of Trustee Minutes 3 December 16,2003 Page 1 of 2 Escoffier, Al From: Susan Negreen [snegreen@cla-net.org] Sent: Thursday, January 08, 2004 11:45 AM To: CLA Listserve- CALIX Subject: [CALIX:1764] NEWS FROM THE CAPITOL January 8, 2004 TO: CLA MEMBERS/ SYSTEMS/NETWORK CONTACTS FROM: Mike Dillon, CLA Lobbyist; Christina Dillon, CLA Lobbyist RE: NEWS FROM THE CAPITOL I. PREPARING FOR A "SHOCK AND AWE" BUDGET TO BE RELEASED FRIDAY Tuesday night, Governor Arnold Schwarzenegger held his much anticipated State of the State address in the Assembly Chambers, with legislators, constitutional officers, and a massive media pool looking on in interest. In our collective memory we can never remember such excitement over the annual gubernatorial speech. The North Lawn of the Capitol was blanketed with media tents, as more than 250 media credentials, including media from five foreign countries, were issued to those looking to cover the Governor's speech. As you have probably read in your local papers, the Governor pledged to embark upon "a new spirit" in the Capitol, with a"new common cause." He stressed the need for California voters to approve a $15 billion debt recovery bond that the legislature approved in late 2003, to "avoid economic chaos." Governor Schwarzenegger stressed that his Budget proposal to be released on Friday will highlight cuts, instead of taxes, as "we can't tax our way out of this problem. A tax increase would be the final nail in the coffin." This desire to find massive cuts in the state Budget seems to correspond to information we received on Monday from a noted political reporter. He told us that he had heard the cuts were going to be so extensive that people "should be prepared for shock and awe"when the detailed plan is released. After the Governor's speech on Tuesday, several Democrats voiced their concern over the Governor's unwillingness to increase taxes, and potentially jeopardize programs with deep cuts. This year's Budget should prove to be no less dramatic and nail-biting than last year's. We will be putting out an alert to the field on Friday afternoon when we have had a chance to review the Governor's Budget in detail. II. SENATOR ALPERT WILL INTRODUCE NEW LIBRARY BOND BILL IN 2004 Senator Dede Alpert, the Chair of the powerful Senate Appropriations Committee, and member of the Proposition 14 Library Construction and Renovation Bond Board, has declared her intent to introduce a new library construction and renovation bond for the upcoming year. You may recall that Senator Alpert, a tireless champion for libraries, carried SB 40 last year, on behalf of CLA. The bill would have provided funding for library construction, but was stalled in the middle of the session, when State Treasurer Angelides asked all bond authors to place their measures on hold until the state's tremendous Budget deficit could be addressed. The Senator then placed her measure on her own Senate Appropriations "suspense file" indefinitely. 1/8/04 Page 2 of 2 In December, Senator Alpert announced that she would be proceeding with her SB 40 in 2004, as the need for more library construction grants is mounting daily. However, faced with legislative deadlines for the 2003-04 session, Senator Alpert would have to hurriedly move her SB 40 off of the "Suspense File" to the Senate Floor, and out of its so-called "house of origin (the Senate)by the end of this month. Noting that there are numerous competing bond measures also sitting on the Appropriations "Suspense File," Senator Alpert has chosen to introduce a brand new library bond measure for 2004. This will give CLA more time to work with the author, the new Administration, and secure bi-partisan support for our measure. We will alert you when the bill is officially introduced, and outline the pertinent details of the measure. 1/8/04 The BALIS, PLS, and SVLS System Advisory Boards Present: This event is sponsored by the System Date—Saturday, February 21, 2004 Advisory Boards of: Time-9:30am to 11 :30am. Entry to the building is Penins Libra stem not possible before 9:00am, please arrive after 9:00am. LibrarySilicon Valley Location—San Francisco Public Main Library, 100 Larkin Street at Grove (BART Civic Center Station), Latino-Hispanic Room, lower level. To register for this Who Should Attend—Members of Library Friends workshop please contact: Groups, System Advisory Board Members, Library Board Members. Kevin Terada 2471 Flores Street Schedule— San Mateo, CA 94403 9:30a.m. Coffee/Snacks 650-349-5538 Voice 9:45a.m. Speaker 650-349-5089 Fax 10:30a.m, Break terada@plsinfo.org 10:45a.m. Small Group Issues All Registrations must be Cost—Free received by 5:00pm on February 19. Anne Cain is County Librarian for Contra Costa and the California Library Associa- tion Legislative Chair r� Burlingame Community for Education Foundation 11_;_,E9 'b Post Office Box 117730, Burlingame, CA 94011-7730 (650) 579-2238 www.bcefoundation.org s s ' November 21, 2003 Mr. Al Escoffier Burlingame Public Library Trustees 480 Primrose Rd Burlingame, CA 94010 Dear Al Escoffier. The Burlingame Community for Education Foun`dation_ (BCE), in partnership with individuals, the community and local businesses, has been a successful fundraising organization for the past 22 years. The results of this partnership have brought much needed private funding to Burlingame public schools. BCE bridges the gap between the reality of state funding and the aspirations of the community to maintain quality public education in Burlingame. Through our fundraising efforts, BCE underwrites Library, Literacy, Music and Physical Education programs in order to deliver the educational aspirations of our community to all our children: • Inspire in our children a lifelong love for literacy and language, • Inspire in our children a passion for creativity and performance, • Inspire in our children the value of healthy minds in healthy bodies. On behalf of BCE, we invite you to participate again in our annual Dinner Dance and Auction to be held on March 13, 2004 at the San Francisco Airport Marriott Hotel. This year's theme is "A Swanky Soiree; Roar Through the 20's". The evening is co-sponsored by the Burlingame Chamber of Commerce and is regularly attended by over 800 supporters. Can we count on your continued support? Your donation of cash, service and/or merchandise will ensure that this year's gala event will be huge success. In order to indicate your support, we have enclosed a BCE donor receipt form. Please fill it out, considering which calendar year this tax-deductible donation benefits you most, then sign and return the white and yellow copies. If you are making a donation in the form of a gift certificate, please send it along with the donor form stating an expiration date of March 13, 2005, one year from the date of the event. Your support will be acknowledged in the Dinner Dance program, through flyers in all of the school bulletins, and on the BCE website. To be included in the program we must receive your donation form by January 30, 2004. We look forward to your enthusiastic support. Sincerely, Peter W. Stevenson Bruce Carlton 2004 BCE Auction Chair Chair, Burlingame Chamber of Commerce Through BCE, you support all of our schools, our community, and our children by raising the quality of everyone's scholastic experience. Invest in our Children. Please give to BCE! - BCE - The Foundation of a Great Education BCE is a non-profit 501(c)(3)organization,Tax ID#94-2722072 Escoffier, Al From: Krause, Kathy Sent: Monday, January 12, 2004 9:45 AM To: PLSC0UNCIL@PLSSRV2.PLSINF0.0RG ubject: [CALIX:1770] News From the Capitol January 9, 2004 TO: CLA MEMBERS/ SYSTEMS/ NETWORK CONTACTS FROM: Mike Dillon, CLA Lobbyist Christina Dillon, CLA Lobbyist RE: NEWS FROM THE CAPITOL GOVERNOR SCHWARZENEGGER RELEASES BUDGET - PUBLIC LIBRARY FOUNDATION AND TRANSACTION BASED REIMBURSEMENT PROGRAMS ARE PROTECTED Shortly after 11 a.m. this morning, Governor Arnold Schwarzenegger released his January Budget in a large auditorium at the Secretary of State's Office, rather than the cramped quarters of the press room at the State Capitol. The Governor, in his opening remarks, noted that his Budget proposal would address a $14 billion deficit in the 2004-05 Budget, and called the targeted reductions "very difficult decisions that I did not take lightly. " He stressed that the "Budget makes us live within our means. I will not spend more money than the state takes in. " The Governor added that he would achieve this goal without raising taxes, ather he would be looking at ways to make the government "smarter and `-more effective. " We are pleased to report that despite major cuts totaling $6 billion in areas such as health and welfare, transportation, corrections, and K-12 education (due to a compromise proposal reached between education leaders and the Governor) , CLA's two most vulnerable programs were preserved - the Public Library Foundation and the Transaction Based Reimbursement program. The Governor did not increase either the PLF or TBR baseline, but rather held them at their 2003-04 levels. Thanks to the Governor, the PLF baseline would remain at $15.8 million, and the TBR would remain at $12.1 million if untouched by the legislature during this upcoming year of Budget debates. As you may have read in our alert to the field yesterday, we were prepared for the so-called "shock and awe" Budget, and consequently prepared for the worst. Thankfully, lobbying efforts, assistance from Senator Jim Nielsen - the former architect of the PLF and member of the Governor's Transition Team - and perhaps new "friends" in the Department of Finance, made the difference. Now the work will begin to preserve the baseline for these two programs to spare them from additional cuts during the year, or modifications after the Governor's May Revision. Iso of note, the Governor is maintaining "up to $128.4 million for the 'California Cultural and Historical Endowment to encourage libraries and 1 non-profits to develop and collect items of historical and cultural significance for the state. " Lastly, he is maintaining 11$5.3 million for the California English Acquisition and Literacy Program. The California Literacy Campaign provides one-on-one tutoring of illiterate adults and the recruitment and training of tutors. " ')ur interpretation, confirmed by Cameron Robertson of the State Library, N.._,s that the State Library budget was left largely intact. However, the State Library continues to have some concerns about across-the-board general government cuts that may affect their department. $1.3 BILLION ERAF SHIFT The Governor's Budget Summary notes, "During the State Budget crisis in 1992-93 and 1993-94, a series of measures were enacted requiring local governments to shift a portion of the property taxes that they receive to the Education Revenue Augmentation Fund (ERAF) that was created in each county for allocation to school districts and community colleges. " By shifting property taxes from local government to schools, the State freed up General Fund monies that were used to fund state programs and balance the Budget. " "In 2003-04, local governments' vehicle license fee revenues were reduced by $1.3 billion due to lag time necessary to implement higher fees when the offset was eliminated on June 20, 2003 . Legislation enacted at the time (Chapter No. 231-Statutes of 2003) provided that this 'gap' in funding would be repaid to local governments in 2006-07. " In one of this year's budget surprises, the Governor is proposing "to continue this gap level of reduction ($1.3 billion) to local governments 'n the form of an increased ERAF shift beginning in 2004-05. Local N.-.jovernments would shift approximately $1.3 billion of property tax revenues to the ERAF in order to decrease the State's General Fund Proposition 98 obligation. " The Governor's Budget Summary notes that, "Details of the shift proposal will be forthcoming, but will adhere to the structure and methodology of the two prior shifts" (e.g. 1992-93 and 1993-94) . The bottom line: It appears to us that the Governor's Budget will provide $2 .65 billion for VLF reimbursement in the 2003-04 fiscal year, and $4.06 billion in 2004-05. However, as we read the Budget, the $4.06 billion next year would be offset by the $1.3 billion ERAF reduction, which will become a permanent reduction. Additionally, we have been informed that 'the $1.3 billion ERAF shift will be in the same proportion as it was in the 1992-93 shift. Specifically, counties will lose $914 million, cities $188 million, special districts $98 million, and redevelopment agencies $135 million. We will provide you with more details on the ERAF shift as it becomes available. -----------------------------------------------------------------calix-+ Views expressed on CALIX are the opinion of the sender and do not necessarily reflect the position of the California Library Association. 1iow to get off CALIX: Subscribers are strongly encouraged to keep 2 abreast of CLA and California library news via this mailing list. To sign off from the list, send email to listproc@listproc.sjsu.edu with the following request: SIGNOFF CALIX or UNSUBSCRIBE CALIX in the body of the message. Make sure your subject line is blank and nothing other than the command is in the body of the message. ---------------------------------------------'--------------------calix-- 3 Budget Problem ■ $ 3 million shortfall in revenue to City Library Budget Issues ■ Revenues may have bottomed out, but we're not sure Preparation for the 2004-2005 ■ TOT tax has not recovered Budget Goals of Budget Process Council Direction: January 28 ■ Structure reductions so services that are ■ Will Council use any of the fiscal reserve reduced can be added back later funds? ■ Create efficiencies, streamline ■ Will the state vehicle license fees be ■ Rely on technology to help us returned in total to the cities? ■ Partner with community groups, ■ Will other cuts be made in state volunteers subventions? ■ Minimize staff layoffs ■ Will property tax and TOT increase? City Budget Plan Library Budget Process to date ■ Asked departments for reductions at the 5, ■ 4 Division meetings to share information 10, 15% levels ■ Staff input on reductions via survey ■ Review with Department Heads for trade ■ Results of survey at all staff meeting offs between departments ■ Managers reviewed reductions and made ■ Decide what services are most important recommendations. to keep ■ City manager reviewed reductions and ■ Submit list to City Council asked for clarification ■ Reduction list submitted to City Manager What are the reductions? What service levels are targeted? ■ Service levels ■ Hours open ■ Reduce book budget ■ Operating costs of library ■ Staffing of service ■ Eliminate conference desks(more single attendance staffing) ■ Reduce training ■ Clerical support budget ■ Un-fund vacant ■ Reduce building positions maintenance ■ Reduce periodicals Hours Reduced Collections Budgets ■ Close Friday evenings(no longer funded ■ Reduce the book budget gradually, by 10%, by the City; funded by Foundation this 10%, 10%to a maximum of 30%at the 15% year at$ 35,000) level.Book budget is already$30 K below last ■ Close Sunday afternoons ( most year. expensive hourly shift @ $ 50K) ■ Reduce the periodical budget by 10%. Study ■ Closing earlier or opening later do not help periodicals with an eye toward dropping items much; we would need to close an entire that do not circulate or where information is day to make up significant savings better found on the Web,than periodicals. Collections Budget- continued Operating budgets ■ Evaluate importance of microfiche ■ Reduce building maintenance ■ Consider dropping big ticket items such as ■ Reduce travel the New York Times on microfilm ■ Reduce conferences and meetings ($4,000)Could be picked up again later. ■ Reduce training ■ Consider dropping number of periodical ■ Reduce maintenance contracts for titles held. equipment Reductions at 5% Reductions at 10% Make correction Un-fund vacant Close Friday Reduce 'Reduce dues, Reduce in personnel children's evenings cataloging subscriptions computer budget librarian expense upgrades - — — - Close Sunday Reduce Reduce book Adult Reduce clerical Reduce book afternoons conference, budget by programming, support budget by travel,training $35K prepackaged another 10% Reduce ReduceDelete DH only periodicals by binding, travel Reduce Reduce utilities Drop Literacy 10% microform reference project service Reductions at 15% Items which require negotiation: ■ Reductions in salaries for upper level staff Delay opening of Reduce Library ■ Full time staff work regular Saturday and Easton Branch by one Assistants by 2 FTE, Sunday schedules year, Fall 2005 from hourly and ■ Furlough upper management 3-5 days benefited. ■ Eliminate DH vehicle allowance (in cuts) ■ Eliminate professional dues (already eliminated) Items we felt we Need to keep: Need to keep: continued ■ Interlibrary loan ■ Reduce media budget(funds sought from ■ Story hours outside sources) ■ Service to schools ■ Reduce reference print budget(in process) ■ Outreach program ■ Reduce classroom collection loan periods ■ Book sales (bring in $ 30K per year) (in process) ■ Displays (promotes self service) ■ PR function (to help focus on self service) ■ Community room ■ Focus on marketing/self-service Things we may do: Things we may do: continued ■ More single staffing ■ Reduce telephone books (in process) ■ Book drop in Circulation desk ■ Reduce shared services with PLAN/PLS ■ No newspaper poles (actually saves us many thousands of$) ■ Put holds out for patron like county does ■ Add credit card function to pay fines ■ Don't take telephone reference on ■ Outsource fiction processing (in the works) Sundays ■ Outsource media processing ■ Alternatives to bill paying (now done at ■ Reduce meetings City Hall) Things we may do: continued What's next? ■ Marketing team focuses on creating more ■ Dept Heads to review citywide reductions self service opportunities for patrons ■ Council to decide on direction for budget: ■ Hire more pages reserves, revenues, etc. (Jan 24) ■ Use Foundation money for one time ■ Wait to see what State will do about taking expenditures: self check units funding from local jurisdictions ■ Reduce amount of processing of materials ■ See what the revenue picture is locally: ■ Do not maintain pamphlet file TOT, property tax. Until we know more.... ■ Be calm ■ We'll get through this ■ A lot can happen during this process ■ We have many friends in the community ■ We likely won't have to reduce to the maximum level northern Trust Bank 580 California Street Suite 1800 San Francisco,California 94104 (415)765-4400 Northern Trust December 26, 2003 Burlingame Library Foundation Attn: Jane Dunbar, President 480 Primrose Road Burlingame, CA 94010 Re: Charitable Contribution Dear Ms. Dunbar: We're pleased to enclose a check made payable to Burlingame Library Foundation in the amount of$15,000 representing a charitable donation to your organization. The donor, our client, wishes to remain anonymous. If you have questions, or require further information, please feel free to call me at (415) 765-7546. With every good wish for the new year. Sincerely, Sheryl J. Montgomery Senior Trust Associate Enclosure(s) Northern Trust Bank of California N.A.is a wholly owned subsidiary of Northern Trust Corporation,Chicago. Member FDIC. Equal Housing Lender fl Former sociology professor turns to the arts Page 1 of 2 Posted on Wed, Dec. 10, 2003 Former sociology professor turns to the arts By Nicole C.Wong Mercury News Ralph Lane Jr., isn't about to let go of life before setting things straight. In high school, I had terrible literature classes," recalled Lane, who attended a private school in New Rochelle, N.Y. We had a teacher who was the assistant football coach. . . . He would come into class and say, ' Now do we want to talk about Julius Caesar today -- the Shakespeare play -- or the 1929 Army-Notre Dame gamer " In 1991, the retired sociology professor signed up for a literature course at the College of San Mateo. He has taken a language arts class almost every semester since. Many of his homework assignments now appear in a book of poetry that he self-published in May, just before his 80th birthday. Creating the anthology of 39 poems -- called Do I Grow Old?" -- has prepared Lane to face each passing day, whether it brings life or death. Lane, who lives in Burlingame, said his poems focus ' 'almost entirely on me growing older -- 'growing' is the key word. Not having age thrust upon me." Writing poetry is part of his growth process. Last year, Lane wrote a 169-line free-verse poem about his 45-year marriage to Joan Lane. And he's penned half a dozen Pantoums, a 15th-century Malay form that weaves lines from one stanza into the next. Lane followed the Pantoum structure for the first poem he tried, which appears as the first one in his anthology. The rest of the poems in his book are in free-verse. Lane's son was struck by the powerful honesty of his father's poetry and the elderly man's experimentation. ' 'I've known him my whole life as a social scientist," said Ralph Lane III, 42, who lives in San Francisco. ' 'To see him go into humanities is inspiring." And he's good at it, too, he said. ' 'Certainly seeing his work, I get the impression that he always had this in him -- which means that coming toward his later years, I think he didn't want to have that unresolved," Lane said. Especially since much of the book deals with the existential question, the poetry is ' 'putting his psyche in order so he doesn't leave a mess," he said. Lane, the poet, was born into a New York Irish family on May 8, 1923. During the first six years of his childhood, he lived in five towns in New York and New Jersey. During the next 12 years of his life, his family moved to six different homes in New Rochelle. The saying was, my mother preferred to move rather than clean house,'' Lane wise-cracked. But a bigger reason for the transiency was that his father was an advertising salesman during the Depression, so the family fell from ' riches to rags all the time," Lane said. On Lane's 20th birthday, he joined the Army and in 1945 was sent to Germany as a radio operator. After returning from World War II with battle stars for combat, Lane earned his bachelor's and master's degrees in sociology from Columbia University and his doctorate in sociology from Fordham University. http://www.bayarea.com/mld/mercurynews/news/local/7457511.htm?template=contentModules/print... 12/15/2003 Library Board of Trustees Liaison and Council Counterpart Council Counterpart Trustee Counterpart Cathy Baylock 1 Mike Coffey -ik Joe Galligan, Vice Mayor ( .f Terry Nagel Rosalie O'Mahony, Mayor Purpose: To keep Council members abreast of issues of importance to the Library and the community. BURLINGAME PUBLIC LIBRARY City Librarian's Report _ January 20, 2004 Budget Status I met with staff on January 14, 2004 to give them an overview of the budget status to date. The City Department Heads will meet in an all day meeting on the January 21st to look at reductions citywide. On January 24th, Council will hold their annual budget and goals setting meeting in the Lane Room from 9 AM - Noon. This is an open public meeting. Among the reductions to the library are reduced open hours, reduction in the book, periodicals and media budgets and reductions in hours for hourly employees. A detailed agenda from the staff meeting is attached for your review. Last year the library took a 16% reduction in the budget. New Year's Leaks Following the severe New Year's Day storm, we experienced leaks in the west wing Children's Room. Leaks came through the glazing on the windows and the expansion joint on the outside of the building. City Facilities maintenance crews came that day to vacuum up the water and dry out the area. When the rains taper off, we will have the windows re-glazed and the expansion joint re-caulked. There was also leakage at the terrace doors. We will have the thresholds lifted up and resealed after the rains. There appears to be no permanent damage. 30% Increase in Business We are experiencing an increase in service transactions, both in the building and lending and borrowing from other libraries. System delivery volume is very large. The workload over the holidays was tremendous. We had a two- day shelving "blitz" this month, with all staff pitching in to help us get caught up. We are hiring additional pages to assist with the increased workload. 48o Primrose Road•Burlingame•CA 940io-4o83 1 Phone (650) 558-7474'Fax(650) 342-6295 Easton Branch Renovation Asbestos was found in the ceiling and other areas of the Easton Branch. The removal of the asbestos will take a week and cost an additional $ 2500. This places the project slightly behind schedule. Foundation reinforcement work will continue after the asbestos is removed. Additional concrete will be pumped into the footings to reinforce them against seismic activity. Thank You to Donors for DVD's We were fortunate to receive over 55 DVD's from donors via our website request over the holidays. One gift was from a Santa Rosa firm specializing in children's DVD's, which included 40 new children's DVD's. This section continues to be one of the highest circulating areas in the collection. Peninsula Community Foundation The PCF has approved our request for $ 150,000 from the Duncan Trust. George Paul Lechich's widow, Nancy Lechich, was consulted by the Foundation and she said that use of the funds for Easton would have made George Paul very happy. The Foundation will hold the funds in an interest bearing account until we need them next year. Burlingame Library Foundation News Two new Board members joined the Foundation Board at their annual meeting: Stephen Hamilton and Linda Grier. Stephen has been active in several local groups as a volunteer, particularly the Burlingame Historical Society. Linda has two children in Burlingame schools and one in college; she has been active in school fundraising. Going off the Board is long time charter member and 6 year Treasurer Carol Mink. Carol Rossi and Deborah Griffith will also be leaving the Board. We thank these volunteers for their tireless efforts on behalf of the Library. Upcoming Events: • Martin Luther King, Jr., Holiday, Closed, January 19 • Children's Program: Poet Joan Bransfield Graham, January 20, 4 PM • Library Board of Trustees Meeting, January 20, 4:30 PM • Council Goals Meeting, January 24, 9 AM, Lane Room • Library Board of Trustees Meeting, February 17, 2003 Alfred Escoffier City Librarian January 12, 2004 2 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF DECEMBER 2003 egistered Borrowers Previous month's total #Added Total Registered Burlingame Adults 16,660 71 16,731 Burlingame Children 4,673 9 4,682 Hillsborough Adults 2,518 11 2,529 Hillsborough Children 1,283 0 1,283 Non-San Mateo Co. Borrowers 1,473 20 1,493 Totals 26,607 111 26,718 Circulation Activity Main Branch Adult Print Materials 17,976 0 Children's Print Materials 8,731 0 AudioNisual Materials 8,154 0 Circulation Totals This month total Main 37,717 This month previous year 31,215 20.8%1 *This month total Branch 2 This month previous year 1,926 -99.91 This month Grand Total 37,719 This month previous year 3,314 13.8%1 '*.-Easton closed on September 29, 2003 Reference Activity Inter Library Loans Questions Directions Lent 2,590 Reference 2,920 336 Borrowed 2,225 Children's 1,051 282 TOTAL 4,815 Lower Level 877 1,717 Branch 0 0 - TOTAL 4,848 2,335 Collections Main Titles Volumes Main Titles Added Branch Volumes Added Adult Non Fiction 349 230 10 Children's Non Fiction 69 40 2 YA Non Fiction 0 0 0 Adult Fiction 259 206 0 Children's Fiction 136 62 0 YA Fiction 10 8 0 Cassettes Audio 10 7 0 Compact Discs 7 6 0 Videos 16 8 0 Children's Audio 0 0 0 Children's Video 0 0 0 Children's Compact Disc p 0 0 _)VD 142 89 0 - . hildren's DVD 17 0 0 TOTALS 1,015 664 12 BURL NGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF DECEMBER 2003 PAGE 2 Other Material Volumes Added Total Held 4dult un-cataloged books 61 6,537 ;hildren's un-cataloged 130 6,514 books Foreign Language un- 0 675 cataloged D nix Deposit to City Treasurer Main $8,789.84 Branch Closed Total $8,789.84 Main and Easton Deposits Revolving Account Rental Main $209.25 Revolving Account PLS Video Main $24.00 Trustees Special Fund Photocopies (Main)* $786.65 *Easton Closed Estimated User Traffic 26,864 Daily Average 959 Community Room Adult* TOTAL MEETINGS HELD 7 150 Adult Library Programs Attendance ectures, Film Series etc. 0 ook Groups 1 15 Childrens and Young Adult Attendance Pre-school programs 11 547 School A e 0 Special Program 0 Total 11 547 Children's Reference Questions 1,051 Children's Directional Questions 282 Total 1,333 Easton Branch Closed for Remodel Internet User Sessions **Hour& 1/2 Hour Express Childrens Total 5,125 2,280 295 7,700 **This includes both hour and half-hour Internet terminals.