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HomeMy WebLinkAboutMin - LB - 2003.11.18 BURLINGAME PUBLIC LIBRARY Burlingame Public Library Board of Trustees Minutes November 18, 2003 I. Call to Order Secretary Cecile Coar called the meeting to order at 4:30pm. II. Roll Call Trustees Present: Dave Carr, Cecile Coar, Mary Herman Trustees Absent: Catherine McCormack, Carol Rossi Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds The Trustees unanimously agreed to approve the warrants. M/S/C (Herman/Carr) IV. Minutes The Trustees unanimously approved the minutes of the October 20, 2003 meeting. M/S/C (Herman/Carr) V. Correspondence and Attachments A. Status of Accounts - The Friends of the Burlingame Library , have officially been dissolved. The City Librarian noted that the President of the Friends, Shirley Robertson, will present a check, representing the balance of their funds, to the Library at the Staff Appreciation Dinner December 7, 2003. B Monthly Statistics - The statistics for September and October were reviewed; October circulation statistics showed an increase of 20% from September figures even with Easton being closed for remodel. VI. From The Floor - None 48o Primrose Road•Burlingame•CA 94010-4o83 Phone(650) 558-7474'Fax (650) 342-6295 VII. Reports A. City Librarian's Report - Highlights of Report 1. Budget - The City Librarian has been instructed by the City Manager to prepare a budget for the 2004-2005 library budget with cuts ranging in the areas of 5%, 10% and 15%. a. Four budget meetings will be held with library staff to obtain their input regarding what services can be cut, reduced or eliminated. b. At the staff meeting December 12th, Bob Bell, Human Resource Director, will answer staff questions regarding budget issues. C. A budget session will be held by the City Manager and Council on January 24th at the library. The meeting is open to employees and the public. d. Final budget for the City will be presented to Council in February for approval 2. New Council Member - Terry Nagel will be invited to attend an orientation of the library on Tuesday, December 16th at 3:00pm. 3. Holiday Event - The Peninsula Girls Chorus will perform in the library foyer after the annual Christmas tree lighting at City Hall on Friday, December 6th. B. Foundation Report - Carol Rossi 1. Newsletter - Newsletter is scheduled to be mailed the first part of December. 2. Employee Recognition Dinner - Invitations to the event have been sent to all library employees; seventy acceptances have been received. VIII. Unfinished Business - A. Easton Project Status - A utility fence has been placed around the site; no demolition activity has begun. B. Employee Achievement Awards - Trustee Coar noted that three staff members have been selected to receive the awards. IX. New Business - Update on budget planning for the year 2004 - 2005 was presented during the Correspondence and Attachments discussion. X. Announcements Library Board of Trustee Minutes 2 November 18,2003 �... XI. Adjournment The meeting was adjourned at 5:45pm. M/S/C (Herman\Carr) The next meeting of the Library Trustees will be held December 16, 2003 at 4:30pm in the Library Conference Room. Respectfully Submitted, Alfred H. Escoffier City Librarian Library Board of Trustee Minutes 3 November 18,2003