HomeMy WebLinkAboutMin - LB - 2003.10.20 BURLINGAME PUBLIC LIBRARY
Burlingame Public, Library
Board of Trustees
Minutes
October 20, 2003
I. Call to Order
President Catherine McCormack called the meeting to order at
4:30pm. -
II. Roll Call
Trustees Present: Dave Carr, Cecile Coar, Catherine
McCormack, Mary Herman and Carol
Rossi
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Warrants and Special Funds
�-- The Trustees unanimously agreed to approve the warrants. M/S/C
(Herman/McCormack)
IV. Minutes
The Trustees unanimously approved the minutes of the September
30, 2003 meeting. M/S/C (Rossi/Herman)
V. Correspondence and Attachments
Correspondence items are noted for discussion under Section VIII.
and New Business Section IX.
VI. From The Floor - None
480 Primrose Road•Burlingame•CA 94010-4083
Phone (650) 558-7474'Fax(650) 342-6295
VII. Reports
A. City Librarian's Report - Highlights of Report
1. Branch Closure - A public reception held on Sunday,
September 28th marked the official closing of the Branch.
Norcal Movers removed books and materials to storage on
October 16th and 17th. On Saturday, October 25th a sale of
furniture and other items, that will not be used in the
renovated library, will be available for public purchase.
2. Collection Development Policy Review - The
management staff is looking towards a policy change in how
materials for the collection are purchased, marketed to the
patrons and displayed. The purpose of this change is to
increase the circulation. For example, more copies of a
popular title would be purchased in order to decrease the
size of the hold list. On the other hand fewer titles would be
purchased. Trustee Rossi suggested increasing the rental
collection; Trustee Herman recommended making this
collection a high profile item.
B. Foundation Report - Carol Rossi
1. Brochure - The brochure has gone to the printer.
2. Newsletter - Newsletter is scheduled to be mailed the
first part of December.
3. Employee Recognition Dinner - The date will
definitely be December 7th. The place is yet to be determined
but should be confirmed by the end of this week.
VIII. Unfinished Business -
A. Easton Project Status - Eleven responsive bids were
received for the project with a range in cost from the low of
$794,000 to the high of$1,200,000. The lowest responsive bidder
was D.L. Falk who has previously worked with our architect Hal
Brandes on the Village Park project. The second lowest bidder, Kin
Wo Construction, Inc is protesting the D.L. Falk bid on the basis
that D. L. Falk made errors in its bid submission. The bid from D.
L. Falk will be presented to the City Council on Monday October
20, 2003 for approval together with a request to reject the bid
protest of Kin Wo Construction, Inc.
B. Employee Achievement Awards - Trustees Coar and
McCormack requested that a reminder be sent to staff regarding
the deadline for award nominations.
Library Board of Trustee Minutes 2
October 20,2003
IX. New Business
A. Easton Request from Duncan Trust - The City Librarian
requested that the Trustees approve an additional $27,000 from
the Duncan Trust through the Peninsula Community Foundation.
This amount would cover a shortfall in the funds allocated for the
project caused by an accounting error in the Marshall Trust of
$100,000 by the City Finance Department.
1. Duncan Trust Balance - The total request from the
Duncan Trust would be $177,000; 150,000 of which the Trustees
had previously approved at their July 15, 2003 meeting. If the
$27,000 request is approved, the remaining balance for grants is
approximately $150,000. Interest will accrue on the principal of
$518,000.
2. Trustee Action - Trustee Rossi suggested that the
$27,000 shortfall be taken from the Trustees' Account rather than
the Duncan Trust. The Trustees unanimously passed a motion to
fund the Easton shortfall of$27,000 from the Library Trustees'
Account. M/S/C Herman/Carr
X. Announcements
President McCormack noted that she would most likely be unable
to attend the November Trustees' meeting.
XI. Adjournment
The meeting was adjourned at 5:45pm. M/S/C (Rossi\Carr) The
next meeting of the Library Trustees will be held November 18,
2003 at 4:30pm in the Library Conference Room.
Respectfully Submitted,
eEetcfi
Alf ed er
City Librarian
Library Board of Trustee Minutes 3
October 20,2003