HomeMy WebLinkAboutAgenda Packet - LB - 2003.09.30 :'►URLINGAME PUBLIC LIBRARY I
WIIRLINJAMEjBoard of Trustees AgendaSeptember 30th, 2003 — 4.30pm480 Primrose Road - Board Room
SUGGESTED ACTION
1.' CALL TO ORDER 1a
2.,- ROLL CALL
U�
3. WARRANTS & SPECIAL FUND Approval
4. MINUTES Approval
5. CORRESPONDENCE AND ATTACHMENTS Information
„'a. Proposed Holiday Schedule for Last Quarter 2003
b. Proposed Holiday Schedule for 2004
c. Letter from Senator Jackie Speier
Vd. Daily Journal Article August 15, 2003
fie. Authors Luncheon Brochure
Flyer for Easton Closure Event
g. Monthly Statistics June 2003 j
h. Monthly Statistics July 2003
SROM THE FLOOR (Public Comments)
7. REPORTS , '1/ Information
a.�,City Librarian's Report- Escoffier
b. Youndation Report- Rossi U
8. UNFINISHED BUSINESS
Easton Project Status - Escoffier Discussion
,b. Presentation to Dan Alvarez Action
9. NEW BUSINESS
a. Proposed Changes in Holiday Schedule Last 2003 Discussion Action
b. Proposed Holiday Schedule 2004 /
P Y Discussion Action
Vc. Employee Achievement Award Discussion/Action
d. Employee Recognition Dinner Discussion/Action
10. ANNOUNCEMENTS
... ADJOURNMENT Adjourn
A BURLINGAME PUBLIC LIBRARY
Burlingame Public Library
Board of Trustees
Minutes
August 19, 2003
I. Call to Order
President Catherine McCormack called the meeting to order at
4:30pm.
II. Roll Call
Trustees Present: David Carr, Cecile Coar, Catherine
McCormack, and Carol Rossi
Trustee Absent: Mary Herman
Staff Present: Al Escoffier, City Librarian
Jackie Martin Recorder
Staff Absent: Sidney Poland
III. Warrants and Special Funds
The Trustees unanimously agreed to approve the warrants. M/S/C
(Rossi/Coar)
IV. Minutes
The Trustees unanimously approved the minutes of the July 15,
2003 meeting. M/S/C (Coar/McCormack)
V. Correspondence and Attachments
Correspondence mailed in the Board packets was reviewed. ,
A. News From the Capital - Governor Gray Davis has signed
the $100 billion budget bill AB 1765 for the year 2003-2004
leaving in tact PLF funding in the amount of$15.8 million; funding
of other.library programs was not reduced. If unanticipated
expenses occur in other areas, the Director of Finance has been
granted full authority by the legislature to make whatever
reductions are necessary to offset the revenue losses.
B. Budget Memo from City FinanceDirector/Treasurer
Jesus Nava summarized the effects of the State Budget on the City
of Burlingame noting that presently the City is looking at a revenue
loss of$450,000 due to the State's budget. Additional details to
the Budget status will be forthcoming. It is too early to determine
the exact impact of these losses for future budget years.
480 Primrose Road•Burlingame•CA 94010-4083
Phone (650) 558-7474-Fax(650) 342-6295
VI. Presentation of Resolution to Kathy von Mayrhauser - Kathy
`- von Mayrhauser was presented with a Resolution of appreciation
from the Trustees acknowledging her outstanding efforts in
supervising the Outreach Program.
VII. From The Floor - None
VIII. Reports
A. City Librarian's Report - Highlights of Report
1. San Mateo Staffing - Four San Mateo reference
librarians are staffing the Reference desk to help with the
current increase in patron usage due to San Mateo's closure.
San Mateo Library will open September 2nd in a temporary
facility located at 110 Park Place, San Mateo 4th Floor.
2. Easton Status - Funding for the Easton project is in
place and bidding for the project is in process. Easton
Library will be officially closed for renovation on October 1,
2003.
B. Foundation Report - Al Escoffier - The Foundation
Executive Board met on August 13th and discussed the following
issues:
1. Friends' Dissolution - Final details of the Friends'
�.. Dissolution are still being finalized.
2. Easton Closing Event - Library patrons will be invited
to attend the closing event for the Easton Branch to be held
September 28th from 2:00 - 5:00pm. Details of the event will
be forthcoming.
3. Discarded Easton Books - Promoters for a movie on
the children's author Lemony Snicket have inquired as to
whether the discarded books from Easton could be used in
the production. Sue Reiterman will oversee this matter.
IX. Unfinished Business -
A. Easton Project Status - On August 4th, the City Council
approved the City Librarian's request to put the Easton renovation
project out to bid. Deadline for the bids is September 23rd. On
October 6th, the winning bid, together with a Staff Report, will be
presented to the City Council for approval. Movers will be hired to
box and store books. On November 1 st the building will be turned
over to the contractor.
Library Board of Trustee Minutes 2
August 19,2003
B Change of Trustee Meeting Date - Trustee Carr moved to
change the September 16, 2003 meeting date to September 30,
2003. M/S/C (Carr/Rossi) An official notice will be posted in the
Library and at City Hall to advise the public of this change.
X. New Business
A. Patron Disciplinary Action - The Trustees approved the
request of the City Librarian to officially ban problem patron Shir
Eitan from the Library for a period of 3 months. M/S/C
(Rossi/Coar)
XI. Announcements - None
XII. Adjournment
The meeting was adjourned at 5:15pm. M/S/C (Coar/Carr) The
next meeting of the Library Trustees will be held September 30,
2003 at 4:30pm.
Respectfully Submitted,
--e
Alfred H. Escof ier
`.. City Librarian
The official minutes of August 19, 2003 were prepared by Sidney Poland.
Library Board of Trustee Minutes 3
August 19,2003
State Capitol COMMITTEES
Room 2032 CHAIR
Sacramento,CA 95814-4900 t TM y� 'jr., y�y� {�
TEL 445-0503 Insurance
F, (916)327-2186 Select Committee
on Government Oversight
District Offices MEMBER
[h El Camino Real,Suite 630 AppropriationsSENATOR J A C K I E S P E I E R Energy,Utilities
San Mateo,CA 94402 and Communications
TEL(650)340-8840 - REPRESENTING SAN FRANCISCO AND SAN MATEO COUNTIES Transportation
FAX(650)340-1661
Joint Committee on
Hiram W.Johnson State Office Building SEI Legislative Audit
455 Golden Gate Avenue,Suite Igloo Select Committee on
ti Bay Area Transportation
San Francisco,CA 94102 t
TEL(415)557-7857
FAX(415)557-7864
SENATOR.SPEIER@p SEN.CA.GOV
W W W.SEN.CA.GOV/SPEIER
August 14,2003
Mr. Alfred Escoffier
239 Elm Street#1
San Mateo,CA 94401
Dear Mr. Escoffier:
Earlier this year,you contacted my office about funding for libraries through the state's budget. Now that the
budget has passed,I wanted to let you know about the outcome for libraries.
The money that the state previously set aside for transaction-based reimbursements has been retained at$12.1
million. This funding allows California to continue to qualify for federal matching funds to support lending between
libraries. The Public Library Fund was cut. While in recent years the state had earmarked up to$31.5 million,the
Governor ultimately signed the budget with$5.8 million in the fund. His original proposal was$1 million,but the
Legislature increased the funding and this was accepted by him without any change.
I want to thank you for writing about this topic. As I have previously indicated to library supporters,this was a very
difficult year. $4 billion is anticipated in the budget based upon the vehicle license fee being restored to its ordinary
level. A lawsuit has been filed to prevent the increase from going forward. The final budget contains billions in
borrowed funds.We're going to have to pay back those funds and find other cuts,shortly. I appreciate your support
for the education provided by libraries in our communities. Perhaps if more people took advantage of this
wonderful resource,they would understand about the inter-relationship between the taxes that we all pay and the
wonderful service of an institution like a library.
For multiple reasons,however,the message of public good and community enrichment created by public services
such as libraries is not currently being fully accepted by the public. I will do what I can to sustain our commitment
to libraries,but I also want to advise you that enactment of the state's budget is just the latest step in a process of
setting priorities that will take place over this next year. Frankly,we're not out of the woods yet.
All the best,
J
_d
' Speier
T E SENATOR
Senate District
KJS/bp
San Mateo checks out
neighboringlibraries
Visitors increase in Burlingame and Foster City
a
YLTNN11 C1101/D:IIX JOUPUNAL
San Mateo librarian Donna Mandel enjoys working in Burlingame this month.
By Turuni Choi The numbers tell the story—Escoffier said
DAILY JO URXAL STAFF he has seen a 20 percent increase in traffic
since the San Mateo library closed Aug. 1.
A crowd of about 30 book-hungry people The San Mateo library shut down to move
gather outside the Burlingame public library into a temporary location at 1100 Park Place
these days before its 10 a.m. opening time. where it will be housed for a year while a new
Most are from neighboring San Mateo,where three-story facility is erected at 55 W.Thin
the public library has shut down for the month. Ave.The temporary location will open Sept.2
"People in San Mateo clearly miss their li- As a result,Foster City's public library i
brary,"said Burlingame City Librarian Alfred
Escoffier. I t S(a.3 �-G�rr See LIBRARY,Page,
YURARYAugust SnOWCLI ural.t4 percent of trout ban ivtateo may be betting a Mateo's outdated taciltty. Itbrary really is, Urvout saiu.
respondents were from San Mateo, taste of what a state-of-the-art libra y That's why many residents may SamTrans is also giving out com-
most of who said they were there be- is like.Th( i Burlingame library remain loyal to Burlingame even plimentary bu �s to people who
:d from page 1 cause of the library closure. opened int ,7 with a renovation when the San Mateo library's tem- live downtown, ._.nave no means of
Foster City's youth programs like price tag of$13 million. porary location opens its doors Sept. getting to the new location.
also seeingmore activity at its cir- the story hour and puppet shows 2,Escoffier said. Since the tempo- In the meantime,the Burlingame
y` D p pp Donna Mandel, a San Mateo li-
culation desk,said Assistant Library have been particularly packed,Lam- rary San Mateo library will be so far library's traffic is also compounded
brarian who is working in away,he said it may also be easier by its reduced hours,which took ef-
Manager Michael Lambert.A sur- bort said. Burlingame this month said it's def- for people to continue going to feet last month as a result of budget
vey conducted the first week of Over in Burlingame,library-goers initely a nicer environment than San Burlingame. cuts.The library hours have been
However, staff from the San scaled back by seven hours a week.
DAILUOUNALWN W10 04ILU JOUML Mateo library aren't about to let that Staff from the San Mateo library
happen so easily. are helping out in Burlingame,with
Advertise Career Calendar of Events Publisher employees
Jerry Lee From Sept. 15 to Sept.21,the]i- five part-time working
Learn how to leverage the Learn about various career Calendar of Events Items brary 1S Waging an all-out Campaign there for the month.
marketing power of the opportunities at the Daily must be received at least four Er ilor in Chief
Dally Journal Journal, days prior to the event. Sports Editor Jon Mays Copy Editor at drawing back its visitors to the Foster City librarians are feeling
Nathan Mullet Ram Venkalraman temporary location, said Commu- the crunch with no additional staff
Classifieds News Free Delive Senior Reporter Stall Reporters to het [hem handle the additional
ry Michelle Durand Yunmi Choi,Dana Yates nity Gifts Coordinator Donna P
Deadline for classified ads Submit your news tips and Receive the Daily Journal at VISItOIS—but it's a feeling hbrananS
is at t pm one business day story ideas to our award- your organization,business Production Manager Production Assistant Dlvodi. g
before publication. wlnntn editorial staff. or school for free. Nicola Zeuzem Colin Held welcome,Lambert Said.
p s Treasure hunts, daily food Sam-
MarkSchlemmer KerkeliMcAr nls "Our purpose as a public library
Mark Schlemmer Kerry McArdle plings from Whole Foods Market, p m P
Business Staff drinks from Peet's Coffee and live is to draw people here," Lambert
NOR: 1 I I 1 1Kenneth Bandy,Joanne Bracco,Gloria Brickman,
Brett Montana,Brad Peterson,Valeen Robertson,Bio Sutphen, music are just some of the offerings Said."The increased traffic for US is ti
Todd Waibel,Mark Woods being extended by the library to en-
1 1 Inlerns/Correspondents/Contradors not a negative—we're enjoying
it"
John Baker,Leah Bervels,Greg Damlano,Rachet Gallegos,Carolina Hahn, Lice people back.
San
Daily Street ,,r John Hampton,Kelly Hendricks,JIII Hipps,Grace Kallls,Helen Kuznelsova, Yunnll Choi can be reached by e-nmil at Mateo
r CA Joan Levy,Chad Lucas,Nino Marchetti,Stere Penna,Ingrid Perez. "We want to give them a reason ymuniCasnulailyjournal.com or by phone
Ben SeeOerper,Eugene Sefanor to come see how nice the temporary (650)344-5200 ext. 109.
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF JUNE 2003
,gistered Borrowers Previous month's total #Added Total Registered
Burlingame Adults 15,864 121 15,985
Burlingame Children 4,481 36 4,517
Hillsborough Adults 2,432 13 2,445
Hillsborough Children 1,234 12 1,246
Non-San Mateo Co. Borrowers 1,341 19 1,360
Totals 25,352 201 25,553
Circulation Activity Main Branch
Adult Print Materials 18,763 794
Children's Print Materials 9,422 1,145
AudioNisual Materials 8,627 209
Circulation Totals
This month total Main 39,458 This month previous year 38,462 2.6%1
This month total Branch 2,431 This month previous year 2,441 -0.4% D
This month Grand Total 41,889 This month previous year 40,903 2.4%1
Reference Activity Inter Library Loans
Questions Directions Lent 2,863
Reference 3,206 364 Borrowed 2,094
Children's 1,520 1,351 TOTAL 4,957
Lower Level 1,558 2,565
Branch 226 37
TOTAL 6,510 4,317
Collections Main Titles Volumes Main Titles Added Branch Volumes Added
Adult Non Fiction 250 182 4
Children's Non Fiction 81 57 0
YA Non Fiction 0 0 0
Adult Fiction 258 208 22
Children's Fiction 186 150 5
YA Fiction 23 12 0
Cassettes Audio 12 12 0
Compact Discs 32 32 0
Videos 11 6 2
Children's Audio 0 0 0
Children's Video 3 0 0
Children's Compact Disc 0 0 0
DVD 18 17 0
lildren's DVD 0 0 0
OTALS 874 676 33
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF JUNE 2003
PAGE 2
Other Material Volumes Added Total Held
Adult un-cataloged books 0 5,713
-'iildren's un-cataloged 235 5,300
oks
Foreign Language un- 0 657
cataloged
D nix Deposit to City Treasurer Main $6,558.38
Branch 359.85
Total $6,918.23
Main and Easton Deposits Revolving Account Rental Main $121.00
Revolving Account PLS Video Main & Easton $ 6.00
Trustees Special Fund Photocopies Main & Easton $805.55
Estimated User Traffic 29,213 Dail Avera a 1,007
Community Room Adult*
TOTAL MEETINGS HELD 9 197
Adult Programs Attendance
Lectures, Film Series etc. 1 60
ok Groups 1 10
Childrens and Young Adult Attendance
Pre-school programs 9 302
School A e 7 Class Visits 124
Book Groupies
Special Program
Total 16 226
Internet Use
One Hour Express Childrens Total
1,806 2,145 45 3,996
L-
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF JULY 2003
gistered Borrowers Previous month's total #Added Total Registered
Burlingame Adults 15,985 130 16,115
Burlingame Children 4,517 26 4,543
Hillsborough Adults 2,445 13 2,458
Hillsborough Children 1,246 9 1,255
Non-San Mateo Co. Borrowers 1,360 19 1,379
Totals 25,553 197 25,750
Circulation Activity Main Branch
Adult Print Materials 19,626 811
Children's Print Materials 10,004 1,163
AudioNisual Materials 8,077 225
Circulation Totals
This month total Main 40,394 This month previous year 40,988 -1.4%D
This month total Branch 2,552 This month previous year 2,544 .3%1
This month Grand Total 42,946 This month previous year 43,532 -1.3%D
Reference Activity Inter Library Loans
Questions Directions Lent 2,539
Reference 2,949 216 Borrowed 2,292
Children's 1,514 254 TOTAL 4,831
Lower Level 1,052 2,832
Branch 224 28
TOTAL 5,739 3,330
Collections Main Titles Volumes Main Titles Added Branch Volumes Added
Adult Non Fiction 196 132 3
Children's Non Fiction 67 60 1
YA Non Fiction 0 0 0
Adult Fiction 347 230 32
'Children's Fiction 181 162 0
YA Fiction 24 21 1
Cassettes Audio 32 29 1
Compact Discs 76 45 11
Videos 4 4 0
Children's Audio 8 0 0
Children's Video 1 0 0
Children's Compact Disc 26 0 0
DVD 42 22 8
ildren's DVD 11 0 0
TALS 1,015 705 57
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF JULY 2003
PAGE 2
Other Material Volumes Added Total Held
Adult un-cataloged books 97 5,810
'iildren's un-cataloged 520 5,820
oks
Foreign Language un- 0 657
cataloged
D nix Deposit to City Treasurer Main $7,481.94
Branch 246.62
Total $7,728.56
Main and Easton Deposits Revolving Account Rental Main $213.50
Revolving Account PLS Video Main & Easton
Trustees Special Fund Photocopies Main & Easton $651.60
Estimated User Traffic 31,149 Daily Average 1,038
Community Room Adult*
TOTAL MEETINGS HELD 11 257
Adult Programs Attendance
Lectures, Film Series etc.
3k Groups 1 12
L
Childrens and Young Adult Attendance
Pre-school programs 35 1,247
School A e
Book Groupies
Special Program
Total 35 1,247
Internet User Sessions
One Hour Express Childrens* Total
1,794 2,093 253 4,140
* The Children's Dept. has doubled its Internet stations; therefore, there is a substantial increase in Internet usage.
BURLINGAME PUBLIC LIBRARY
City Librarian's Report
September 30, 2003
Library Traffic Increase
The library experienced an increase in patron traffic, circulation of materials
and increased revenues for the month of August, as we absorbed the library
users from San Mateo. The total increases for Burlingame were - .
approximately 20%. The San Mateo Library reopened 3 miles further south
at 1100 Park Place in their temporary quarters on September 2"d. We are still
seeing a good deal of queuing at the public service desks with new users. It
is too soon to give you actual statistics, but we should have them for your
Board meeting.
Children's Services
�.. Sue Reiterman has been directing the reorganization of the children's
division to have professional librarian coverage for most hours the library is
open. Story hours from the branch library will be mostly absorbed at the
main library beginning with the fall season programming.
Easton Branch Closure
The Easton Branch Library will be closing with a final reception sponsored
by the Burlingame Library Foundation on Sunday, September 28, 2003, at
2 PM. The event will feature music, balloons for the children, and
refreshments. Exhibits will be on display of the historical aspects of the
building, along with renderings of the renovation plans.
The Easton Renovation plan is out for public bid. The bids will be opened
and evaluated by city officials September 23rd, and the recommended
contractor will be forwarded to the City Council for their approval October
6th.
Staff will use the month of October to clear out the building, sell off surplus
property and prepare the building to be turned over to the contractor on
November 1St
48o Primrose Road•Burlingame•CA 94010-4083 1
Phone (650) 558-7474'Fax (650) 342-6295
The Easton Library will be photographed by San Francisco photographer,
Steve Rushton, for archival purposes.
Books to Recycle to Paramount Studios
Sue Reiterman has been in contact with Paramount Studios who will be
donating funds to the library in exchange for discarded library materials.
Paramount will be making a $ 1,000 donation for the recycled material. The
400 linear feet of books will be part of a library set in the new Lemony
Snicket film scheduled to come out next year. Watch for Burlingame's
books in the film!
Upcoming Events:
• Easton Closure Event, Sunday, September 28, 2-5 PM
• Library Board of Trustees, Tuesday, September 30, 4:30 PM (New
date)
• Council Candidate's Night, Wednesday, October 1, 7 PM
• Columbus Day Holiday, Monday, October 13, Closed
• Library Board of Trustees, Tuesday, October 21, 4:30 PM
• Veteran's Day Holiday, Tuesday, November 11, Closed
�— • Foundation Board Meeting, Thursday, November 13, 4:30 PM
• California Library Association Conference, Ontario, November 14-17
• Library Board of Trustees, Tuesday, November 18, 4:30 PM
Alfred Escoffier
City Librarian
September 5, 2003
2