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HomeMy WebLinkAboutMin - LB - 2003.07.15 BURLINGAME PUBLIC LIBRARY Burlingame Public Library Board of Trustees Minutes July 15, 2003 I. Call to Order Secretary Catherine McCormack called the meeting to order at 4:30pm. II. Roll Call Trustees Present: Cecile Coar, Catherine McCormack, Mary Herman and Carol Rossi Trustee Absent: Dave Carr Staff Present Al Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds The Trustees unanimously agreed to approve the warrants. M/S/C (Coar/McCormack) IV. Minutes The Trustees unanimously approved the minutes of the June 17, 2003 meeting. M/S/C (Herman/Rossi) V. Election of Officers Trustee Rossi moved that the nomination of Catherine McCormack as President of the Trustees and Cecile Coar as Secretary of the Trustees be unanimously approved. M/S/C (Rossi/Herman) VI. Correspondence and Attachments Correspondence mailed in the Board packets was reviewed. A. Resolution No. 2003-002 - This document recognized and thanked Dan Alvarez and Kathy von Mayrhauser for their superior work with the Outreach program which resulted in a financial gift from the estate of the late Diane Dougherty of Burlingame in expression of her appreciation for the service she received from Dan and Kathy. 1 . The Trustees agreed to formally recognize Dan Alvarez and Kathy von Mayrhauser at the staff appreciation dinner held annually in December. 2. The Trustees will invite Dan Alvarez and Katy von Mayrhauser to the August meeting of the Library Board and present each of them with a copy of the Resolution signed by all of the Trustees. 480 Primrose Road•Burlingame•CA 94010-4083 Phone (650) 558-7474'Fax (650) 342-6295 B. Internet Filtering — Burlingame Library does not receive federal funds and therefore is not affected by the recent Supreme Court ruling which requires libraries receiving federal funds to provide filters for public Internet terminals. The City Librarian noted that new filtering software is being installed in the Children's Department. VII. From The Floor - None VIII. Reports A. City Librarian's Report — Highlights of Report 1 . Trustee Dinner— Trustee McCormack was thanked by the City Librarian and the Trustees for hosting a dinner at her home to welcome new Trustee David Carr and thank Andrew Gurthert for his 3 years of service as a Library Trustee. 2. Library Updates a. New library hours have been in place since June 30th b. Insurance monies for flood damage have not been received as of this date. The Library received $25,000 in flood donations from the Foundation, plus a $10,000 grant from the Peninsula Community Foundation to help restore the collection. C. Procedural changes made in the new fiscal year are extension of loan periods on all materials except magazines for three weeks, discontinuation of date stamping, decrease in public service hours by 7 hours per week, increase of overdue fines and fees and implementation of Debt Collect. d. Some staff from San Mateo Public Library will staff public desks at our Library during the month of August. B. Foundation Report — Carol Rossi — Trustee Rossi attended the San Mateo Library Foundation's book auction and felt for the most part it was managed similar to Burlingame's auction. Differences were as follows: entrance fee was $25.00, auction items were priced lower than ours, closing of auction items was staggered and attendance was larger, at approximately one hundred attendees. IX. Unfinished Business - A. Easton Project — The City Librarian will prepare a staff report to the City Council for the August 4" Council meeting giving an update on the project and requesting that the Council reconfirm the renovation and put the project out to bid. Results of the returned bids will determine more accurately the cost of the project. B Use of Duncan Funds to Cover Possible Shortfall — The Trustees unanimously passed a motion approving use of funds from the Duncan Trust up to the amount of $150,000 to cover any shortfall in project costs. M/S/C (Coar/Herman) Library Board of Trustee Minutes 2 July 15, 2003 C. Budget — Restoration of Library Hours — The Foundation's gift of $65,000 to the Library has made it possible for the Library to remain open on Friday night. A portion of this donation in the amount of $30,000 will be used for the book collection. X. New Business A. Trustee City Council Contacts — The Trustees' individual Council contacts are as follows: Cathy Baylock Carol Rossi Mike Coffey Mary Herman Joe Galligan Cecile Coar Rosalie O'Mahony Dave Carr Mary Janney Katie McCormack XI. Announcements — The Trustees requested that the September 16, 2003 meeting date be placed on the August agenda for discussion and possible action of a date change. XII. Adjournment The meeting was adjourned at 6:00pm. M/S/C (Rossi/Coar) The next meeting of the Library Trustees will be held August 19, 2003 at 4:30pm. Respectfully Submitted, Alfred H. Escoffier City Librarian Library Board of Trustee Minutes 3 July 15, 2003