HomeMy WebLinkAboutMin - LB - 2003.07.15 BURLINGAME PUBLIC LIBRARY
Burlingame Public Library
Board of Trustees
Minutes
July 15, 2003
I. Call to Order
Secretary Catherine McCormack called the meeting to order at 4:30pm.
II. Roll Call
Trustees Present: Cecile Coar, Catherine McCormack, Mary
Herman and Carol Rossi
Trustee Absent: Dave Carr
Staff Present Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Warrants and Special Funds
The Trustees unanimously agreed to approve the warrants. M/S/C
(Coar/McCormack)
IV. Minutes
The Trustees unanimously approved the minutes of the June 17, 2003
meeting. M/S/C (Herman/Rossi)
V. Election of Officers
Trustee Rossi moved that the nomination of Catherine McCormack as
President of the Trustees and Cecile Coar as Secretary of the Trustees be
unanimously approved. M/S/C (Rossi/Herman)
VI. Correspondence and Attachments
Correspondence mailed in the Board packets was reviewed.
A. Resolution No. 2003-002 - This document recognized and
thanked Dan Alvarez and Kathy von Mayrhauser for their superior work
with the Outreach program which resulted in a financial gift from the estate
of the late Diane Dougherty of Burlingame in expression of her
appreciation for the service she received from Dan and Kathy.
1 . The Trustees agreed to formally recognize Dan Alvarez and
Kathy von Mayrhauser at the staff appreciation dinner held annually
in December.
2. The Trustees will invite Dan Alvarez and Katy von
Mayrhauser to the August meeting of the Library Board and present
each of them with a copy of the Resolution signed by all of the
Trustees.
480 Primrose Road•Burlingame•CA 94010-4083
Phone (650) 558-7474'Fax (650) 342-6295
B. Internet Filtering — Burlingame Library does not receive federal
funds and therefore is not affected by the recent Supreme Court ruling
which requires libraries receiving federal funds to provide filters for public
Internet terminals. The City Librarian noted that new filtering software is
being installed in the Children's Department.
VII. From The Floor - None
VIII. Reports
A. City Librarian's Report — Highlights of Report
1 . Trustee Dinner— Trustee McCormack was thanked by the
City Librarian and the Trustees for hosting a dinner at her home to
welcome new Trustee David Carr and thank Andrew Gurthert for
his 3 years of service as a Library Trustee.
2. Library Updates
a. New library hours have been in place since June 30th
b. Insurance monies for flood damage have not been
received as of this date. The Library received $25,000 in flood
donations from the Foundation, plus a $10,000 grant from the
Peninsula Community Foundation to help restore the collection.
C. Procedural changes made in the new fiscal year are
extension of loan periods on all materials except magazines for
three weeks, discontinuation of date stamping, decrease in public
service hours by 7 hours per week, increase of overdue fines and
fees and implementation of Debt Collect.
d. Some staff from San Mateo Public Library will staff
public desks at our Library during the month of August.
B. Foundation Report — Carol Rossi — Trustee Rossi attended the
San Mateo Library Foundation's book auction and felt for the most part it
was managed similar to Burlingame's auction. Differences were as
follows: entrance fee was $25.00, auction items were priced lower than
ours, closing of auction items was staggered and attendance was larger,
at approximately one hundred attendees.
IX. Unfinished Business -
A. Easton Project — The City Librarian will prepare a staff report to
the City Council for the August 4" Council meeting giving an update on
the project and requesting that the Council reconfirm the renovation and
put the project out to bid. Results of the returned bids will determine more
accurately the cost of the project.
B Use of Duncan Funds to Cover Possible Shortfall — The
Trustees unanimously passed a motion approving use of funds from the
Duncan Trust up to the amount of $150,000 to cover any shortfall in
project costs. M/S/C (Coar/Herman)
Library Board of Trustee Minutes 2
July 15, 2003
C. Budget — Restoration of Library Hours — The Foundation's gift of
$65,000 to the Library has made it possible for the Library to remain open
on Friday night. A portion of this donation in the amount of $30,000 will be
used for the book collection.
X. New Business
A. Trustee City Council Contacts — The Trustees' individual Council
contacts are as follows:
Cathy Baylock Carol Rossi
Mike Coffey Mary Herman
Joe Galligan Cecile Coar
Rosalie O'Mahony Dave Carr
Mary Janney Katie McCormack
XI. Announcements — The Trustees requested that the September 16, 2003
meeting date be placed on the August agenda for discussion and possible
action of a date change.
XII. Adjournment
The meeting was adjourned at 6:00pm. M/S/C (Rossi/Coar) The next
meeting of the Library Trustees will be held August 19, 2003 at 4:30pm.
Respectfully Submitted,
Alfred H. Escoffier
City Librarian
Library Board of Trustee Minutes 3
July 15, 2003