HomeMy WebLinkAboutAgenda Packet - LB - 2003.08.19 :'►URLINGAME PUBLIC LIBRARY rBURLINGAME
Board of Trustees Agenda _
August 19, 2003 - 4.30pm
480 Primrose Road - Board Room
SUGGESTED ACTION
1. CALL TO ORDER
2.'ROLL CALL
3. WARRANTS & SPECIAL FUND Approval
4.+MINUTES Approval
5. CORRESPONDENCE AND ATTACHMENTS Information
a. Duncan Fund Statement
b. News from the Capitol,August 4, 2003
c. Donation Guidelines
d. Impacts of State Budget on Burlingame
e. Attachment #1 Change September 16`' meeting date
to September 25`h
f. Attachment #2 Disciplinary Warning Letter
for Library Patron: Shir Eitan
resentation of Resolution No. 2003-002 to Dan Alvarez and Kathy von Action
"Tvlayrhauser
7. FROM THE FLOOR (Public Comments)
& REPORTS Information
ca. City Librarian's Report- Escoffier
4b: Foundation Report- Rossi
9. UNFINISHED BUSINESS
a. Easton Project Status - Escoffier Discussion
b. Change of September Trustee Meeting Date - O P rYI Discussion/Action
10. NEW BUSINESS
a. Disciplinary Action for Library Patron: Shir Eitan Discussion/Action
11. ANNOUNCEMENTS
�. DJOURNMENT Adjourn
BURLINGAME PUBLIC LIBRARY
Burlingame Public Library
Board of Trustees
Minutes
July 15, 2003
I. Call to Order
Secretary Catherine McCormack called the meeting to order at 4:30pm.
ll. Roll Call
Trustees Present: Cecile Coar, Catherine McCormack, Mary
Herman and Carol Rossi
Trustee Absent: Dave Carr
Staff Present Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Warrants and Special Funds
The Trustees unanimously agreed to approve the warrants. M/S/C
(Coar/McCormack)
IV. Minutes
The Trustees unanimously approved the minutes of the June 17, 2003
meeting. M/S/C (Herman/Rossi)
V. Election of Officers
Trustee Rossi moved that the nomination of Catherine McCormack as
President of the Trustees and Cecile Coar as Secretary of the Trustees be
unanimously approved. M/S/C (Rossi/Herman)
VI. Correspondence and Attachments
Correspondence mailed in the Board packets was reviewed.
A. Resolution No. 2003-002 - This document recognized and
thanked Dan Alvarez and Kathy von Mayrhauser for their superior work
with the Outreach program which resulted in a financial gift from the estate
of the late Diane Dougherty of Burlingame in expression of her
appreciation for the service she received from Dan and Kathy.
1. The Trustees agreed to formally recognize Dan Alvarez and
Kathy von Mayrhauser at the staff appreciation dinner held annually
in December.
2. The Trustees will invite Dan Alvarez and Katy von
Mayrhauser to the August meeting of the Library Board and present
each of them with a copy of the Resolution signed by all of the
Trustees.
480 Primrose Road•Burlingame•CA 94010-4083
Phone (650) 558-7474'Fax(650) 342-6295
B. Internet Filtering — Burlingame Library does not receive federal
funds and therefore is not affected by the recent Supreme Court ruling
which requires libraries receiving federal funds to provide filters for public
Internet terminals. The City Librarian noted that new filtering software is
being installed in the Children's Department.
VII. From The Floor - None
VIII. Reports
A. City Librarian's Report — Highlights of Report
1 . Trustee Dinner— Trustee McCormack was thanked by the
City Librarian and the Trustees for hosting a dinner at her home to
welcome new Trustee David Carr and thank Andrew Gurthert for
his 3 years of service as a Library Trustee.
2. Library Updates
a. New library hours have been in place since June 30tH
b. Insurance monies for flood damage have not been
received as of this date. The Library received $25,000 in flood
donations from the Foundation, plus a $10,000 grant from the
Peninsula Community Foundation to help restore the collection.
C. Procedural changes made in the new fiscal year are
extension of loan periods on all materials except magazines for
three weeks, discontinuation of date stamping, decrease in public
service hours by 7 hours per week, increase of overdue fines and
fees and implementation of Debt Collect.
d. Some staff from San Mateo Public Library will staff
public desks at our Library during the month of August.
B. Foundation Report — Carol Rossi — Trustee Rossi attended the
San Mateo Library Foundation's book auction and felt for the most part it
was managed similar to Burlingame's auction. Differences were as
follows: entrance fee was $25.00, auction items were priced lower than
ours, closing of auction items was staggered and attendance was larger,
at approximately one hundred attendees.
IX. Unfinished Business -
A. Easton Project — The City Librarian will prepare a staff report to
the City Council for the August 4th Council meeting giving an update on
the project and requesting that the Council reconfirm the renovation and
put the project out to bid. Results of the returned bids will determine more
accurately the cost of the project.
B Use of Duncan Funds to Cover Possible Shortfall — The
Trustees unanimously passed a motion approving use of funds from the
Duncan Trust up to the amount of $150,000 to cover any shortfall in
project costs. M/S/C (Coar/Herman)
Library Board of Trustee Minutes 2
July 15, 2003
C. Budget — Restoration of Library Hours — The Foundation's gift of
$65,000 to the Library has made it possible for the Library to remain open
on Friday night. A portion of this donation in the amount of $30,000 will be
used for the book collection.
X. New Business
A. Trustee City Council Contacts — The Trustees' individual Council
contacts are as follows:
Cathy Baylock Carol Rossi
Mike Coffey Mary Herman
Joe Galligan Cecile Coar
Rosalie O'Mahony Dave Carr
Mary Janney Katie McCormack
XI. Announcements — The Trustees requested that the September 16, 2003
meeting date be placed on the August agenda for discussion and possible
action of a date change.
XII. Adiournment
The meeting was adjourned at 6:00pm. M/S/C (Rossi/Coar) The next
meeting of the Library Trustees will be held August 19, 2003 at 4:30pm.
Respectfully Submitted,
Alfred H. Escoffier
City Librarian
Library Board of Trustee Minutes 3
July 15, 2003
Fund ID: 1012
peninsula
�-- community foundation
July 22, 2003
Board of Directors Mr. Alfred H. Escoffier
John H.Clinton,Jr.,Chair Burlingame Public Library
Patricia Bresee 480 Primrose Road
Bernadine Chuck Fong,Ph.D. g
Susan Ford Burlingame, CA 94010-4083
Nylda Gemple, R.D./L.D.
Umang Gupta Dear Al,
Charles "Chip" Huggins
Rick Jones
Olivia G. Martinez, Ed.D. I am pleased to enclose your fund statement for the second quarter of 2003.
Linda R. Meier
Karen V H.Olson
Nancy J. Pedot With the recent upgrades to our online service, PCF Connect,we now have the ability
Jennifer Raiser to post your quarterly letter and fund statements online. PCF Connect is the service
William L.Schwartz,M.D.
Donald H.Seiler used by many fundholders to review fund activity and make grant recommendations
Warren E. "Ned" Spieker,Jr. online. When in PCF Connect,you may view,print or have your statement emailed to
Jane H.Williams you. In an effort to be more environmentally responsible,we are asking
Board Emeritus donors like you whether it is necessary to receive fund statements via mail, or
Thomas E. Bailard whether you would instead consider accessing both this letter and your
e Bolton
Burroughs statement online via PCF Connect. Please let us know your preference by
T.Jack Foster,Jr. returning the enclosed postcard. If you are not currently signed up for PCF
Bruce Hinchliffe
Hon.Thomas M.Jenkins Connect,please be sure to check the sign up box.
Charles B.Johnson
Robert C. Kirkwood As always, the Donor Resources Team is eager to be of assistance and I encourage you
Gordon Russell ' g
William Wilson III to get in touch with your fund contact if you have any questions or concerns. Thank
Rosemary Young you for considering this efficient, cost saving and environmentally friendly new option.
Committee Advisors
Richard L.Bennett This summer has brought quite a lot of interest and a whole new set of issues for the
Elizabeth Obershaw nonprofit sector. With the continuing economic slowdown,public charities are facing
Of Counsel the same"creative destruction"that corporations and small businesses face in the for-
Albert J. Horn, Esq. profit sector. When a well-established organization such as a local YWCA announces it
President
is closing its doors,you can imagine how many smaller nonprofits are also facing very
Sterling K. Speirn difficult decisions. Through it all, Peninsula Community Foundation is here to help.
With no state budget approved in the face of severe cutbacks, frontline charities that
provide services to families and children are facing the dilemma of how to provide
assistance with no quick or sure guarantee of state reimbursements. Our staff is
continually in contact and conversation with our local nonprofit Executive Directors.
Such times for our sector test the resiliency of nonprofit leaders, the boards of
directors who govern public charities, and the donors who support these agencies. For
the Foundation, it means playing whatever role is appropriate for the circumstances:
social entrepreneur, high engagement philanthropist, servant leader, convener, or
responsive grantmaker.
Peninsula Community Foundation TEL 650.358.9369
1700 South EI Camino Real, Suite 300 FAx 650.358.9817
San Mateo, California 94402-3049 wEB www.pcf.org
The Foundation's historic commitment to building relationships with county, city and school district
leaders has kept us very much"in the loop"as our public sector colleagues struggle with the same
issues of funding shortfalls. Philanthropic dollars—quite small in comparison to tax-supported
budgets—cannot replace lost public revenues, and such times underscore the need for foundations to
look for opportunities where not size, but agility, timing, and focus can make a difference.
Amidst all this, members of Congress have proposed legislation (11117) that would increase the
spending or payout rules for private foundations (now at 5%). This has stimulated quite a lot of debate
among nonprofit and foundation leaders across the country. Indeed, history has a way of repeating
itself, or at least rhyming. The arguments to require increased payout from endowments illustrate—
as they did during the Tax Reform Act hearings in the late 1960's—that the general public and their
elected officials are uncertain and ambivalent as to the proper role and efficacy of foundations. This,
despite the inherently American idea of providing tax incentives to promote the commitment of
private resources to the common good!
You may recall that currently there is no payout requirement mandated by law for community
foundation endowments or for donor advised funds within community foundations. Thanks to the
visionary leadership of our Board, PCF has established an 8%payout from our endowment-6% for
grants and 2%for all other community services,programs, and staffing. Meanwhile, Peninsula
Community Foundation donors continue to give about 17% from their funds in the aggregate, far
more than the 5% mandate for private foundations.
And, there is more good news for our community. The Ravenswood City School District in East Palo
Alto opens its doors this fall with a newly elected school board and former County Superintendent
Floyd Gonella at the helm as acting District Superintendent. Later this month, San Mateo County
will launch a task force to lead in the re-design of the Child Welfare System. Foundation staff have
been on local radio to discuss our partnership efforts to create universal healthcare for children in San
Mateo County, and Stanford students have recently helped bring Raising a Reader® to Botswana.
i
As ever,we are thankful for your support of the Foundation and for your generous grants to so many
community programs. Please do not hesitate to contact me, or members of my staff,with any
questions, ideas, or concerns you may have.
Sincerely,
I
jlSterS irnresient
Enclosures
Peninsula Community Foundation TEL 650.358.9369
1700 South EI Camino Real, Suite 300 FAx 650.358.9817
San Mateo, California 94402-3049 WEa www.pcf.org
Peninsula Community Foundation 1012
Roger and Jean Hunt Duncan Fund
peninsula Fund Activity Statement
tol'1 mullet f foundation April 4,2003 through June 30, 2003
Prepared for: Mr. Alfred H. Escoffier
Burlingame Public Library
480 Primrose Road
Burlingame, CA 94010-4083
Fund Activity
Q-T-D Y-T-D
Beginning Balance $ 841,507.44 $ 864,016.12
Contributions 0.00 0.00
Investment Income 3,841.68 7,921.63
Gain/Loss on Gifted Securities 0.00 0.00
Gain/Loss on Investments 79,522.60 54,003.68
Interfund Contributions 0.00 0.00
Other Income 0.00 0.00
Grants 0.00 0.00
Interfund Grants 0.00 0.00
Administration Fees (1,098.16) (2,167.87)
Other Expenses 0.00 0.00
Ending Balance $ 923,773.56 $ 923,773.56
Grants Payable $0.00
Balance Available for Grants $324,396.00
Investment Allocation
Asset Allocation Per Agreement:
Endowment Pool 100.00%
Comments
For questions, please call Kara Coyle, Controller, or Vera Bennett, V. P. of Finance&Administration, at
650.358.9369.
Asset allocations:
FIXED IINCOME POOL-- 50% Vanguard Short-Term Corporate (VFSUX), 5% Merrill Lynch Corporate Intermediate
(MACTX), 45% PIMCO Total Return (PTTRX)
F-^"JITY POOL-- 25% Vanguard Institutional Index (VINIX), 22% Montag & Caldwell Growth (MCGIX), 16% Rice Hall
,es Small/Mid Cap (RHJMX), 22%American Funds Washington Mutual (AEPGX), 15%American Funds
EuroPacific (AWSHX)
SOCIALLY RESPONSIVE POOL -- 65% Citizens Funds Core Growth Institutional (WINIX) and 35% Citizens Funds
Income (WAIMX)
Escoffier, Al
From: Crowe, Linda
Sent: Monday, August 04, 2003 1:20 PM
PLSCOUNCIL@PLSSRV2.PLSINFO.ORG
,-a.ubject: Fw: NEWS FROM THE CAPITOL
----- Original Message -----
From: "Susan Negreen" <snegreen@cla-net.org>
To: "CLA Listserve- CALIX" <calix@listproc.sjsu.edu>
Sent: Monday, August 04, 2003 11:18 AM
Subject: NEWS FROM THE CAPITOL
> August 4, 2003
> TO: CLA MEMBERS/ SYSTEMS/ NETWORK CONTACTS
> FROM: Mike Dillon, Lobbyist; Christina Dillon, Lobbyist
> RE: NEWS FROM THE CAPITOL
> I . GOVERNOR SIGNS BUDGET - $15. 8 MILLION FOR PLF PROTECTED
> On Saturday, Governor Gray Davis signed the $100 billion Budget bill,
AB
> 1765 and subsequently released a modest list of reductions,
highlighting
areas where he had utilized his so-called "blue pencil authority. " We
`'pleased to report that the Public Library Foundation has been
protected at
> the $15 .8 million baseline figure that the legislature submitted to
the
> Governor in AB 1765. In addition, no other library programs were
reduced
by
> the Governor, including the Transaction Based Reimbursement or State
Library
> Administration. Instead, the Governor chose to make reductions,
mostly
> technical in nature, totaling approximately $1 million in areas such
as
> health and human services and corrections.
> At the time of the Budget signing, the Governor released a document
noting
> all of his official actions on the bill (the document may be obtained
at
> www.dof.ca.gov) . In his overview, he notes, "This Budget reflects
many
> months of negotiation between the Governor and the Legislature. While
it
> relies on larger borrowing and other one-time solutions, this budget
is
built on the May Revision. It is balanced, including $2 billion
serve
in
> the current year, and it protects the Governor's K-12 education
I
priorities. "
> Thank you to all of our CLA members and friends who took the time to
write
> the Governor and request that he leave the PLF in tact at $15.8
Ilion.
> II . NOTE OF CAUTION
> Mixed in with the good news above must be a note of caution. As part
of
> this year's Budget agreement, the legislature "gave the Director of
Finance
> limited mid-year authority to address unanticipated expenses by
reducing
> expenditures in other areas. " This morning we asked a top official in
the
> Department of Finance if this language means the Director could reduce
the
> PLF and any other programs without legislative authority. The answer
was
> "yes, if deficiencies occur or revenues do not meet expectations. "
If,
for
> example, federal funds did not materialize as anticipated, this would
allow
> the Director of Finance to make necessary reductions to offset this
loss
of
> revenues. The DOF official further added, "There has been no
discussion
N!o—Sll on how the Director intends to do deficiencies or shortfalls. "
You
will
> recall that in December of 2002, the Governor proposed Mid-Year
revisions
to
> the 2002-03 Budget, which was subject to legislative approval in
January
of
> 2003 . Many of the Governor's cuts, including his proposed reduction
to
the
> PLF, were ultimately rejected by the legislature. This year it
appears
the
> sole discretion for Mid Year cuts will rest with the Director of
Finance.
-----------------------------------------------------------------calix-+
> views expressed on CALIX are the opinion of the sender and do not
> necessarily reflect the position of the California Library
Association.
N%—How to get off CALIX: Subscribers are strongly encouraged to keep
> abreast of CLA and California library news via this mailing list.
2
Updated BookNideo Donation Guidelines
Dear BPL Patrons and Staff,
San Mateo Public Library will NOT accept book and video donations after
July 5, in anticipation of their move to temporary facilities. Burlingame
Public Library will most likely experience a marked increase in book and
video donations.
BPL Friends and Foundation endeavor to offer our patrons the highest-
quality selection of"gently used" items possible, given our limited
resources. To help us achieve this goal, we ask you to observe the following
donation guidelines:
We will accept donations of books, videos and books-on-tape in
excellent condition.
We will not accept:
• Musty or moldy books (use the "sniff test!");
• Torn, water-stained or otherwise damaged books;
• Books with yellowed edges or tears on the dust jacket
• Books without dust jackets that should have dust
J ackets
• Textbooks;
• Computer manuals;
• Encyclopedias;
• Magazines over 6 months old.
"Please phone ahead with donations of 3 or more boxes/bags of items. **
You may call (650) 558-7444 for additional donation information.
All book store proceeds are used to support library programs; this is
particularly important in light of recent budget cuts. We appreciate your
support, assistance and patronage.
Thankou !
y
CITY C
BURLINGAME
oaMTco �M[b.C FINANCE DEPARTMENT
MEMORANDUM
DATE: July 30, 2003
TO: Mayor Coffey and Members of the Burlingame City Council
FROM: Jesus Nava, Finance Director/Treasurer
SUBJECT: Impacts of the State of California Budget on Burlingame
The State of California Senate and Assembly have approved a budget for fiscal year 2003-04.
The Assembly did make changes to the Senate version of the budget. I don't have all the details
of the Assembly version, but have pieced together all the information that has been made
available to date to prepare this memorandum. The following information should help give you
a better understanding of the possible effects of the state budget on the City of Burlingame.
Vehicle License Fees
The City of Burlingame's Adopted FY 2003-04 budget includes $1.5 million in State of
California motor vehicle license fee revenue. Of this amount, $1.01 million represents the 67.5
percent "backfill" that the State has been providing since 2001 when the Legislature
implemented the maximum fee reduction on an ongoing basis.
The State Controllers Office began withholding the VLF backfill on June 20th in anticipation of
the new State budget. This was the date that the "trigger" was pulled and the motor vehicle fees
were returned to the full 2 percent of the estimated value of a motor vehicle. The State's July
10th payment to the City included VLF "backfill" payments up to June 19. Losses were not
anticipated at that time because State Controller Westly had written a letter to the League of
California Cities, dated July 91h, stating that cities and counties would receive the July "backfill"
payments by the end of the month.
Last night, in my telephone conversation with the State Controllers Office, his staff indicated that
the July "backfill" payment would now be withheld as part of the loan given approval of the new
budget. In addition, all future "backfill"payments will subsequently be withheld as well pending
full implementation of the increased fees. The State Controllers Office will retain the "backfill"
funds in trust until they are repaid to local governments in 2006.
2003 State Budget Impacts.doc 1 7/30/2003
There is great skepticism about whether the City of Burlingame or any other local government
will ever see these funds again given the State of California's history of disregarding promises
made to local government.
The League of California Cities had estimated our VLF losses to be roughly $334,518. A review
of our vehicle license fee payments for July, August, September and October of 2002 shows that
the potential impact of the state borrowing the "backfill" fees to be $388,000.
CITY OF BURLINGAME, CA
MOTOR VEHICLE REGISTRATION PAYMENTS
Payment Date Amount Backfill
July 10, 2002 $145,637 $98,305
August 9, 2002 $150,585 $101,645
September 10, 2002 $153,557 $103,651
October 10, 2002 $125,827 $84,933
Totals: $575,606 $388,534
The State Controllers Office has indicated that the increased fees are to be included in the motor
vehicle registration renewal notices that will be mailed out starting August 1, 2003. They
anticipate receiving full payment of the registration fees starting October 1.
AB 1768 does include a provision that allows the Controller(with approval by the Department of
Finance) to advance to any city with a defined"hardship" the funds that would otherwise have
been transferred and deferred until 2006. This would give these cities their VLF payments now,
rather than have them included in the loan to the State.
"Hardship" is defined to include, but not be limited to: 1) any entity of local government which
has pledged its vehicle license fees as security for any indebtedness and which demonstrates that
delay in disbursing motor vehicle license fees will compromise repayment of such indebtedness;
2) any entity of local government whose amount of vehicle license fees, as determined by the
State Controller, exceeds 37 percent of its total annual general fund revenue; or 3) any newly
incorporated city receiving additional Vehicle License Fee revenue under Section 11005.3. Any
funds advanced pursuant to a finding of"hardship" shall be disbursed on the 10th day of the
calendar month following the finding of hardship.
At this time, Burlingame would not meet the criteria.
Sales Tax for Property Tax— "The Triple Flip"
The Burlingame Adopted FY 2003-04 budget includes $8.78 million in Sales Tax revenue. The
latest information indicates that the sales tax reductions would become effective July 1, 2004;
therefore there shouldn't be an impact on the current year's budget.
2003 State Budget Impacts.doc 2 7/30/2003
The State's "fiscal adjustment period" begins July 1, 2004 because the deficit bonds will take
time to sell and the State does not expect that the revenue will be needed for repayment prior to
July 1, 2004.
The "triple flip" has been portrayed as a"dollar for dollar" swap. The amount of property tax
shifted to local governments will eventually equal the amount of lost sales tax revenue. Under
AB 1221, the local sales and use tax rate would be reduced by 0.5% from 1% to 0.5%. An equal
amount of property tax would then be shifted from the County's ERAF to the city. The State of
California would then increase its sales and use tax rate by 0.5% from 5.0% to 5.5%.
Starting July 1, 2004, the County auditor would transfer from ERAF to the County Sales Tax
Compensation Fund an amount equal to the projected loss of local sales tax as estimated by the
State Director of Finance. At the end of the fiscal year, the State Director of Finance would
recalculate the amount of sales tax revenues and notify the County auditor to make adjustments
as required. The adjustments would take place in the next fiscal year.
My understanding is that the bill contains no "sunset"provision and the swap could only be
terminated by notice from the State Director of Finance. The bill also has language that would
not require a Proposition 218 election to increase the local sales and use tax rate back to 1% once
the swap is terminated.
The proposal is being billed as a "hold-harmless" for local governments. However, there are
"opportunity costs."
1. Cash Flow Problems and the Use of Bridge Financing Instruments. The property tax
`- reimbursement payments will only be paid twice a year(December and April). Sales tax
payments, on the other hand, are made monthly. Cities without adequate reserves may
need a financial bridge instrument such as revenue anticipation notes (RANs) that can be
issued to cover cash flow problems. It will cost local governments money to use these
cash flows instruments.
2. Lost Interest. With the property tax reimbursement checks being issued only twice a
year, local governments will lose the interest earnings on the sales tax they would have
received from the monthly payments. The League of California Cities has estimated the
losses at the individual jurisdiction level at 0.33% (one third of one percent) in FY 04-05
and 0.52% in subsequent years.
In addition to the regular budget, I will prepare a cash flow schedule for the ensuing fiscal year
(FY 04-05) in an effort to anticipate any cash problems created by the "triple flip."
Citizens Option For Public Safety Program Grants (COPS)
The Burlingame Adopted FY 2003-04 budget includes $100,000 for the State of California
COPS grant. The State budget provides a minimum $100,000 for each California City; therefore
no impact is anticipated.
a..
2003 State Budget Impacts.doc 3 7/30/2003
Other Law Enforcement Subventions
The POST reimbursements are funded as in the Governor's May Revise at approximately $25
�-' million. Booking Fee reimbursements also are back in the budget. Therefore, San Mateo
County will continue to charge booking fees and we will continue to pay them.
The Law Enforcement Technology grants were eliminated. However, the Burlingame Police
Department still has a fund balance from prior year grants.
Public Library Foundation
The State budget reduces funding for local libraries to $15.8 million. In my conversations with
Al, he projects a loss of$32,149 in FY 02-03 assuming that PLF is the only reduction.
There seems to be no mention of the CLSA Reimbursements (paying libraries for serving non-
residents and keeping the sophisticated system of working public library systems in place), so I
hope that this remains in the budget as per the Governor's May revise. This amount is
approximately $280,000.00 year for Burlingame.
Closing Comments
In summary, the City of Burlingame is looking at a loss of about $450,000 in revenue as a result
of the State budget.
At this point, I anticipate waiting until after the first quarter of the fiscal year to make an
assessment of the actual impacts of the State's actions on the Burlingame budget. This will give
us an opportunity to close out FY 2002-03, calculate new beginning balances for the FY 03-04
budget and develop potential financial strategies that may be needed to keep the budget
balanced.
This report is based on the latest information that I have received. There may be changes as
additional details become public.
Please feel free to call me if you have questions or need additional information.
2003 State Budget Impacts.doc 4 7/30/2003
Library Board Attachment #1
Item 1 O
August 19, 2003
Action Recommended: It is recommended that the Library
Board change their meeting date in September from Tuesday,
September 16, 2003 to Thursday, September 25, 2003, 4:30
PM due to vacation conflicts.
Budget Impact: None
✓4
BU.RLINGAME PUBLIC LIBRARY
` August 6, 2003
Shir Eitan
Burlingame, California 94010
.
`_Dear Ms. Eitan:
I`
'The-Burlingame Public.Library staff has experienced on going problems
:.:.; ::.with your behavior in the library in the past 2 years. There have been
T '* ' several incidents in which we had to call in the police to deal with our
P y
inappropriate behavior: loud conversations, harassing staff, throwing
---�-. books and papers'on the floor. _
The incidents we have recorded include 11 incidents of harassing staff
members in the library dating from 2001: April 21, April 30, May 4, May
-' 11, May 14, October 4, Octgber 5, November 26th. In 2002: August 47,
December 29th; 2003: July 16th.
iE{
You have been warned-in person by staff, library managers, and police
l officers and in writing twice by myself to cease these harassing behaviors
` and you have refused to do so.
For this reason, I am recommending that you be barred from use of the
library for a period of 3 months. Prior to such a ban being issued, you
are entitled to request a public hearing with the Library Board of
j
Trustees. You have 10 days from the date of this letter to request such a
. public hearing of the Board. If we do not hear from you by August 16,
2003, I will recommend to the Board of Trustees that they suspend your
{ 17.1; library privileges, including the use of the library buildings, for a period
of 3 months.
`° You may contact me about this matter at the number below.
Sincerely,
" Alfred H. Escoffier
City Librarian
48o Primrose Road•Burlingame•CA 940io-4o83
Phone (650) 558-7474•Fax (650) 342-6295
To: Jim Ford
From: Pat Harding
Re: Shir Eaton
Date: July 22, 2003
The following are incidents at the Burlingame Public Library involving Shir Eaton. This is
a brief description of the incident; there is documentation with more detail.
Saturday, April 21, 2001 Shir came into library looking for Connie and Sue's work
schedule. I told her I would not give her their schedule. Monday, April 23, 2001 Shir
came in and talked to Connie and Connie again told her she didn't want to engage in a
personal discussion. Shir left her a four-page letter asking Connie to help to get
information about a custody case in the Netherlands. Connie gave me the letter without
reading it.
Monday, April 30, 2001 Officer Harman came to the library and took a report 2001-
01593. Al wrote a letter to Shir advising her to stop harassing staff.
Friday, May 4, 2001 Shir came in and started a very loud conversation with
Connie. Connie told her she wasn't talking to her— Shir persisted in a loud voice.
Friday, May 11, 2001 ' Shir came in, interrupted Sue who was working with
another patron. She then went downstairs and asked Norberto for Connie's schedule.
Monday, May 14, 2001 Shir came in at about 11 am and spoke to Connie. Connie
told her to go to Reference if she had a question. Shir walked away saying "I love you
and I will be back next week". Connie told her to leave and stay away from her. 911
were called. Officer Harmon spoke to Shir and told her to stop harassing staff and stay
away from the library. Officer Harmon told Sue to call 911 the next time Shir comes
back into the Library.
Thursday, October 4, 2001 Shir came in and started a very loud conversation with
Connie. Connie told her she wasn't talking to her— Shir persisted in a loud voice. And
finally left.
Friday, October 5, 2001 Al wrote a second letter to Shir telling her that her behavior
was unacceptable and that we would call the police.if she continued harassing the staff.
Monday, Nov. 26, 2001 Shir left a manila envelope "To the Attn of: Connie @
Burlingame Library". It was marked urgent. It was a request to help her find her fianc6.
Saturday, Aug 17, 2002 Shir came in tried to engage Sue in a personal
coversation. She asked Sue about Connie's schedule. She also asked the staff person
at the Lower Level desk about Connie's schedule.
Sunday, Dec, 29, 2002 Shir was in front of the Library when were about to open.
When the staff person started to unlock the door she pushed very hard on the door
almost knocking the staff person down. Shir went behind the Circulation Desk and took
�.- supplies from the desk. When she was told to leave, she went to the giveaway area and
threw some of the booklets, newspapers, etc on the floor.
Wednesday, July 16, 2003 Shir came in about 6:30 and asked for a list of inside
phone numbers of staff. She made this request at the Lower Level Desk and at
Circulation. When she was refused she got angry and said and she had been given a
list of them before.
BURLINGAME PUBLIC LIBRARY
City Librarian's Report
August 19, 2003
New Library Hours and Traffic
With the reduction in library hours, and the,closure of the San Mateo Main
library, our traffic and circulation have been compressed into fewer service
hours. Saturdays are particularly busy with the loss of two hours. It will be
interesting to see the statistics for the coming months considering these
impacts. All San Mateo patron holds are now being picked up at
Burlingame. We have an overflow crowd of children for the Summer
Reading Clubs.
Children's Services
During July, we did a total of 37 programs including: 12 Preschool Story
Times, 18 Toddler Story Times, 2 Saturday Story Times, 12 Bedtime Story
`- Times, and two visits to preschools. These programs were attended by 1,289
people. The "Read to Me" program was successful with 61 logs completed
and books given out at the Main Library.
State Funding Sources in place for now
It appears that the library community has escaped the State's budget axe for
now. The Transaction Based reimbursements, which amount to
approximately $ 280,000 per year to Burlingame and the Public Library
Foundation, which generates $ 32,000 per year for Burlingame. However, it
has been made clear by the State Library that the Budget Office could (and
has the power to) reduce either TBR or PLF without going back to the
legislature. In addition, the renegotiation of the Hillsborough contract will
bring in approximately-$ 100,000 more in funding this year.
Easton Renovation Project Progress Report .
A progress report on the Easton Project went to Council on August 4, 2003.
The project funding is in place, with 85%, or nearly $ 1,000,000 in
donations. The design is complete and we are ready to go to bid in August.
The successful bidder will be chosen in September; we expect to bring the
480 Primrose Road•Burlingame•CA 94010-4083 1
Phone (650) 558-7474'Fax(650) 342-6295
final bid to City Council on October 6th. The Easton Branch will close for
the renovation on October 1, and branch staff will be laid off.
Internal Operations
The reorganization of internal operations is moving forward. There have
been a series of all staff division meetings. Barry Mills and Sue Reiterman
will be moving into their new offices in the south wing shortly.
Collections: Flood Recovery
Flood recovery continues for the collection replacement. We have ordered a
test group of materials from an online out of print book dealer in Emeryville.
So far, we are very pleased with the service. Following this test order, we
will submit our remaining orders for purchase. It appears that insurance will
cover some collection losses, as well as building remediation losses.
Joint Technical Services Study- Phase II
The results of a system-wide technical services study are in from consultant
Jeanne Goodrich. We are working with other PLS libraries on an action plan
to streamline and standardize our procedures for the PLS catalog and for the
actual processing of items. The first report from the group is expected in
September.
In our Technical Services Division, we are looking at using products to
streamline our selection, cataloging and processing. We are considering
outsourcing to vendors to do some of the more routine work of processing.
This will help free up staff to better serve the public.
Upcoming Events:
• Library Board Meeting, August 19, 4:30 PM, Board Room
• Labor Day Closure, August 31, September 1, Reopen September 2nd
• San Mateo Main reopens in Temporary Quarters, September 2nd
• Burlingame Library Foundation Meeting, September 4, 4:30 PM
• Library Board Meeting Proposed Reschedule, Thursday, September
25, 4:30 PM
Alfred Escoffier
City Librarian
August 4, 2003
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