HomeMy WebLinkAboutMin - LB - 2003.06.17 BURLINGAME PUBLIC LIBRARY
Burlingame Public Library
Board of Trustees
Minutes
June 17, 2003
I. Call to Order
President Andrew Gurthet called the meeting to order at 4:30pm.
II. Roll Call
Trustees Present: Cecile Coar, Andrew Gurthet, Catherine
McCormack, Mary Herman and Carol Rossi
Staff Present Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Agenda Addition — A motion was made to add the item Emergency
Resolution for Use of Foundation Gift Funds to the current agenda
under the section entitled New Business. M/S/C (McCormack/Herman)
IV. Warrants and Special Funds
The Trustees unanimously agreed to approve the warrants. M/S/C
(Herman/McCormack)
V. Minutes
The Trustees unanimously approved the minutes of the May 20, 2003
meeting. M/S/C (Herman/McCormack)
Vl. Correspondence and Attachments
Correspondence mailed in the Board packets was reviewed.
A. Impacts of Library Reductions That Affect Public — At the
request of the City Manager, Jim Nantell, the City Librarian prepared a
summary of the reduction of specific services that would directly affect the
library patrons.
VII. From The Floor - None
VIII. Reports
A. City Librarian's Report — Highlights of Report
1. Transaction Based Reimbursement — Presently TBR has
been retained in the State Budget but it is still a possibility that the
program could be removed from the final budget.
2. Budget Approval — The City Council approved the City
budget for the fiscal year 2003-2004 on Monday, June 16, 2003.
480 Primrose Road•Burlingame•CA 94010-4083
Phone (650) 558-7474'Fax (650) 342-6295
3 Friends Merger— The Friends of the Library officially voted
to disband their organization of 30 years. Friends who still wish to
volunteer for the Library will form a committee to help with the book sales
under the auspices of the Library Foundation. The Foundation will not
officially change its name but the book sale events will be held in the
name of the "Friends and Foundation".
4. Flood Restoration — Restoration of the tile is in its final
stages. Book donations from the Amazon wish list continue to be received
from patrons who want to help the Library rebuild its collection.
B. Foundation Report — Carol Rossi — The Foundation will hold its
next meeting September 7, 2003 at 4:30pm. The newsletter is scheduled
to be released in the fall of 2003.
IX. Unfinished Business
A. Hillsborough Contract — The Hillsborough City Council agreed to
a three-year contract for library services with the City of Burlingame and
the City of San Mateo. The contract includes a 90-day release clause after
the approved contract has been in place for one year. Hillsborough will
pay a higher per capita rate to the City of Burlingame than to the City of
San Mateo.
1. Citizens Committee — A Hillsborough Citizens Committee
has been formed to research long range financial planning of library
services for its residents. Carol Rossi has been asked to serve on this
committee.
B. Easton Project — Plans are presently undergoing the plan check
process. This item will be agendized for the August 4th City Council
Meeting.
1 . Project Shortfall — The Trustees discussed the approximate
$150,000 needed to complete the Easton project and discussed using
funds from the Duncan Trust to cover the shortfall. Trustee Coar
requested that the City Librarian contact the fund manager to ascertain if
any restrictions apply as to how the funds are distributed. There is a
possibility that the Foundation could provide a portion of the funds
needed. The City Librarian requested that the Trustees determine if the
Duncan Funds should be used for the completion of the Easton Project at
the July 15th Library Board meeting.
2. Phasing of Project — Trustee Herman inquired into the
possibility of phasing the project. The architect, Hal Brandes, has not
been supportive of this idea in the past, as he feels it will increase
expenses. The City Librarian advised the Trustees that it is still possible to
consider the idea.
3. Review of Architectural Plans — The City Librarian and the
Trustees agreed that a second party should review the project plans to
determine if there is any possible way to further cut costs.
Library Board of Trustee Minutes 2
June 17, 2003
X. New Business
A. Emergency Resolution for Use of Foundation Gift Funds — The
Trustees passed a motion to accept the Emergency Resolution for Use of
Foundation Gift Funds in the amount of $65,000 to be used as follows:
$30,000 to the book budget and $35,000 to the part time staff budget.
M/S/C (Herman/Coar) Trustee Herman recommended that a letter be
written to the Foundation acknowledging their generous donation.
1. President's Letter— Foundation President Jane Dunbar
noted in her letter to the City Council that this donation is a one time gift
for the Library to help in these difficult financial times.
2. Friday Night Openings — The gift of $35,000 will allow the
library to remain open on Friday night 5:00 — 9:00pm for a one year period
by providing the addition of one extra shift.
B. Nomination of Officers — Trustee Herman nominated Catherine
McCormack to serve as President of the Board of Trustees for the year
2003/2004. M/S/C (Herman/Coar) Trustee Herman nominated Trustee
Coar to serve as Secretary of the Board of Trustees for the year
2003/2004. M/S/C (Herman/Rossi)
C. New Trustee — Dave Carr was appointed to the Library Board of
Trustees by the City Council on June 16, 2003.
D. Board Recognition of Andrew Gurthet — The Trustees thanked
Andrew Gurthet for his service to the Library Board. Trustee Gurthet
expressed his appreciation to the Trustees for their support.
Xl. Adjournment
The meeting was adjourned at 5:30pm. M/S/C (Herman/Coar) The next
meeting of the Library Trustees will be held June 17, 2003 at 4:30pm.
Respectfully Submitted,
az1_IWz1I L�_-,
Alfred H. Escoffier
City Librarian
Library Board of Trustee Minutes 3
June 17, 2003