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HomeMy WebLinkAboutAgenda Packet - LB - 2003.06.17 :'►URLINGAME PUBLIC LIBRARY f BU�LIN7— 1 Board of Trustees Agenda June 17, 2003 — 4.30pm Ge<� RPS 480 Primrose Road - Board Room SUGGESTED ACTION 1. CALL TO ORDER 2. ROLL CALL 3. WARRANTS & SPECIAL FUND Approval 4. MINUTES Approval 5. CORRESPONDENCE AND ATTACHMENTS Information a. Impacts of Budget Reductions on Public Service 6. FROM THE FLOOR (Public Comments) 1`-itEPORTS _ Information a. City Librarian's Report- Escoffie b. Foundation Report- Rossi 8. UNFINISHED BUSINESS a. Report on Hillsborough Contract—Escoffier, Rossi Information b. Easton Project Status Discussion 9. NEW BUSINESS i a. Nomination of Officers for 2003/2204Action b. Welcome of New Board Member C� `vt".' Impacts of Budget Reductions on Public Service Discussion d. Board Recognition of Trustee Gurthet 10. ANNOUNCEMENTS 11. ADJOURNMENT Adjourn BURLINGAME PUBLIC LIBRARY Burlingame Public Library Board of Trustees Minutes May 20, 2003 I. Call to Order President Andrew Gurthet called the meeting to order at 4:30pm. II. Roll Call Trustees Present: Cecile Coar, Andrew Gurthet, Catherine McCormack, Mary Herman and Carol Rossi Staff Present Al Escoffier, City Librarian Sidney Poland, Recorder Guests: Virginia H. Friedman, Deborah Griffith, Stephen Hamilton, James Raftery, Patricia M. Toft and Dennis Zell III. Warrants and Special Funds The Trustees unanimously agreed to approve the warrants. M/S/C (Rossi/McCormack) IV. Minutes The Trustees unanimously approved the minutes of the April 15, 2003 meeting. M/S/C (Herman/McCormack) V. Correspondence and Attachments Correspondence mailed in the Board packets was reviewed. A. TBR Update — The Governor's new budget proposal reinstates TBR. Burlingame Library receives $280,000 a year from this program. However, in order to restore TBR, the Governor's proposal eliminates all but $1 million of the Public Library Foundation program. If the proposal passes, Burlingame Library will not receive any funding from PLF. B. Peninsula Community Foundation Quarterly Report — The Trustees reviewed the quarterly report. The City Librarian suggested that the Trustees may wish to use a portion of the Duncan Trust to make up the existing deficit that must be funded in order to complete the Easton renovation project. VI. From The Floor - The City Librarian requested that the candidates for the Trustee position being vacated in June by current President Andrew Gurthet introduce themselves. 48o Primrose Road•Burlingame•CA 94010-4083 Phone (650) 558-7474'Fax (650) 342-6295 VII. Reports A. City Librarian's Report — Highlights of Report 1. Library Reorganization Underway— Transition of department personnel is in progress. Barry Mills will supervise joint divisions of Technical Services and Technical Support; Sue Reiterman will oversee the Children's Dept. and Easton Branch. Joan Manini will retire effective July 3rd and Vera Warrick will change her status from full time to permanent part time at 30 hours and will continue to do the cataloging 2. New Library Hours — The library hours will change as follows on June 30, 2003. Main Library: 10 AM — 9 PM Mon. — Thurs., Fri. — Sat. 10AM — 5PM, Sun. 1 PM — 5PM. Easton Branch Hours will be 2PM — 6 PM Mon. — Thurs., 2PM — 5PM Fri. and Sat. 3. Fines and Fees — Changes in fines and fees will become effective July 7, 2003 throughout the PLS system. Overdue fines for adults will increase from 20 to 25 cents per day; children's fines will increase from 10 to 15 cents per day. Fines and fees have not been raised for 10 years. Flyers indicating these changes will be given to patrons at the Circulation desk beginning June 1St 4. Budget Study Session — The Study session will be held Wednesday May 28th at 5:00pm in the Lane Room. The City Librarian will meet with Councilwoman Kathy Baylock sometime prior to the study session to review the Library budget. Trustees should try to attend this session. 5. Peninsula Community Foundation — In response to the City Librarian's request, the Peninsula Community Foundation awarded a grant of $10,000 to the Library for collection restoration. Trustee Rossi suggested that Sterling Sperin, President of the PCF be invited to speak to the Library Foundation. 6. Hillsborough Contract — City Managers of Burlingame and San Mateo have submitted a proposed contract to the Hillsborough City Manager. Presently Burlingame residents pay $68.00 and San Mateo residents pay $58 per capita for library service. The proposed contract would raise Hillsborough's per capita support to the average of PLS Libraries. Trustee McCormack suggested that an escalation clause be included in the contract. B. Foundation Report — Carol Rossi — The Foundation will hold their next meeting May 22 d at 4:30pm. Library Board of Trustee Minutes 2 May 20, 2003 VIII. Unfinished Business A. Legislative Day— Mary Herman, Katie McCormack — Senior members of the legislative staff from Congressman Mullin's staff were most helpful. Mullin's staff noted that that it is important to have library representatives and users of library services personally come to the state capital to voice their concerns regarding the proposed budget cuts. B. Marble — The marble has been moved to a new location for storage. The architects are considering using the marble for the new fireplace at Easton. IX. New Business - None X. Adiournment The meeting was adjourned at 5:30pm. M/S/C (Herman/Coar) The next meeting of the Library Trustees will be held June 17, 2003 at 4:30pm. Respectfully Submitted, Alfred H. Escoffie City Librarian Library Board of Trustee Minutes 3 May 20, 2003 Impacts of Burlingame Library Budget Reductions on the Public Fiscal Year 2003/2004 Revised June 5, 2003 Library Reduction: 16%, or $435,000; Reduction of 18% FTE staff; Reduction of 17% hours to the public. 1) Hours Reduced to: Monday-Thursday, 10 AM- 9 PM; Friday and Saturday, 10 AM-5 PM; Sunday 1 PM- 5 PM. Loss of 6 morning hours, one evening shift on Fridays, one hour on Saturdays. 2) Reduction in materials budget of$ 30,000, which is an 11% reduction and a loss of approximately 1,000 titles per year. 3) Replacement of hourly staff with permanent staff on public service desks will result in delays in getting new materials on the shelves because the permanent staff will have less time to process new material for the shelf. 4) Adult programming will be reduced to those programs, which are available pre-packaged such as the docent lectures from the Fine Arts Museums. 5) Children's story hours will be reduced with the loss of children's librarian. 6) Two adult book groups will be reduced. The Friday group will cease and the Tuesday group will be self-directed by volunteers. 7) Few new magazine subscriptions will be added during the year. We typically add 15-20 titles per year to replace those, which have ceased. 8) Fewer databases will be available;" Big Chalk" and "Moody's" have been dropped. The Gale databases, Stat USA and Schoolwise will be continued through shared agreements with PLS. 9) Single staffing of public service desks will occur at times when staff is not available. This will result in service delays to the public. 10) Fines and fees have been increased across the board at all PLS libraries. BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF APRIL 2003 �jistered Borrowers Previous month's total #Added Total Registered Burlingame Adults 15,641 122 15,763 Burlingame Children 4,409 38 4,447 Hillsborough Adults 2,416 8 2,424 Hillsborough Children 1,229 2 1,231 Non-San Mateo Co. Borrowers 1,299 17 1,316 Totals 24,994 187 25,181 Circulation Activity Main Branch Adult Print Materials 17,711 844 Children's Print Materials 9,627 1,209 AudioNisual Materials 8,028 242 Circulation Totals This month total Main 38,235 This month previous year 40,363 -5.3Decrease This month total Branch 2,819 This month previous year 2,500 12.81 Increase This month Grand Total 41,054 This month previous year 42,863 -4.2Decrease Reference Activity Inter Library Loans Questions Directions Lent 2,859 Reference 2,975 278 Borrowed 2,255 Children's 1,229 930 TOTAL 5,114 Lower Level 1,641 3,037 Branch 183 74 TOTAL 6,028 4,319 Collections Main Titles Volumes Main Titles Added Branch Volumes Added Adult Non Fiction 490 289 5 Children's Non Fiction 122 105 1 YA Non Fiction 0 0 0 Adult Fiction 423 330 39 Children's Fiction 97 66 9 YA Fiction 9 15 14 Cassettes Audio 11 11 0 Compact Discs 32 32 0 Videos 8 8 0 Children's Audio 1 0 0 Children's Video 4 0 0 Children's Compact Disc 24 0 0 '1VD 77 77 0 iildren's DVD 53 0 0 TOTALS 1,351 933 68 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF APRIL 2003 PAGE 2 Other Material Volumes Added Total Held Adult un-cataloged books 116 5,618 1dren's un-cataloged 82 4,990 mks Foreign Language un- 0 627 cataloged D nix Deposit to City Treasurer Main $6,688.35 Branch 290.40 Total $6,978.75 Main and Easton Deposits Revolving Account Rental Main $102.00 Revolving Account PLS Video Main & Easton $ 23.00 Trustees Special Fund Photocopies Main & Easton $773.05 Estimated User Traffic 29,330 Daily Average 1,011 Community Room Adult* TOTAL MEETINGS HELD 14 248 Adult Programs Attendance ' -ctures, Film Series etc. 1 60 �.ok Groups 2 22 Childrens and Young Adult Attendance Pre-school programs 26 989 School A e 0 0 Book Groupies 0 0 Special Program 0 Total 26 989 Internet Use One Hour Express Childrens Total 2,340 1,532 193 4,065 BURLINGAME PUBLIC LIBRARY City Librarian's Report June 17, 2003 New Library Hours The new library hours will take effect Monday, June 30, 2003. The new hours will reflect a reduction of 12 hours per week or a 15% reduction in open hours: Main Library 10 AM —9 PM, Monday through Thursday 10 AM- 5 PM, Friday and Saturday 1 PM- 5 PM, Sunday Easton Branch 2 PM- 6 PM, Monday through Thursday 2 PM- 5 PM, Friday and Saturday The San Mateo Main Library will be closing August 1st and moving to temporary quarters in south San Mateo. The San Mateo Branches are also closed. We can expect some increased business due to these closures. Transaction Based Reimbursement Decision in Governor's Hands The Governor's proposal to delete this valuable resource-sharing fund from the library community was struck from the May revision of the State budget. It is still possible that it could be deleted from the final budget. Budget Public Hearin The Public hearing for the final budget for 2003/2004 will be Monday, June 16th, 7 PM. Friends of the Library Merges with Foundation After more than 30 years as a Library Friends group, the 501 c3 non-profit voted to disband. Existing Friends will become a committee for book sales `.. as part of the Foundation. Funds from the existing Friends account will be 48o Primrose Road•Burlingame•CA 94010-4083 1 Phone (650) 558-7474'Fax(650) 342-6295 deposited in the Trustees Fund. We sincerely thank the core group of Friends for their work all these years: Shirley Robertson, President; Jackie Gray, Vice President; Jean Ratel, Treasurer. Most of the group will remain together to continue to put on book sales for the benefit of the library. Flood Recovery Flood recovery continues for the collections. We will be setting aside an endowment for the collection with the City for use over a period of several years to fill in the collection. Status of Easton Renovation Project The cost of a totally new building at Easton is another $ 200,000. This makes this suggestion less practical than originally thought. Work has been completed on the bid documents for the renovation. They have been filed with the Building Department and will be ready to go out for bid in July. We would anticipate bringing the project to Council in August. Award of the bid would be in early September. Hillsborough Library Contract The Hillsborough Library contract has been approve by the Hillsborough Town Council. A three-year contract was approved with a 90-day release clause after one year. This will bring Hillsborough up to the per capita support of the average in Peninsula Library System. The Town of Hillsborough has asked Trustee Carol Rossi to serve on a long-range financial planning committee for public library service for Hillsborough. Upcoming Events: • Council Public Hearing on Budget, Monday, June 16, 7 PM • Library Board Meeting, June 17, 4:30 PM, Nomination of officers • Independence Day Holiday, Friday, July 4, Closed Alfred Escoffier City Librarian June 10, 2003 2