HomeMy WebLinkAboutAgenda Packet - LB - 2003.06.17 :'►URLINGAME PUBLIC LIBRARY f BU�LIN7— 1
Board of Trustees Agenda
June 17, 2003 — 4.30pm Ge<� RPS
480 Primrose Road - Board Room
SUGGESTED ACTION
1. CALL TO ORDER
2. ROLL CALL
3. WARRANTS & SPECIAL FUND Approval
4. MINUTES Approval
5. CORRESPONDENCE AND ATTACHMENTS Information
a. Impacts of Budget Reductions on Public Service
6. FROM THE FLOOR (Public Comments)
1`-itEPORTS _ Information
a. City Librarian's Report- Escoffie
b. Foundation Report- Rossi
8. UNFINISHED BUSINESS
a. Report on Hillsborough Contract—Escoffier, Rossi Information
b. Easton Project Status Discussion
9. NEW BUSINESS
i a. Nomination of Officers for 2003/2204Action
b. Welcome of New Board Member C�
`vt".' Impacts of Budget Reductions on Public Service Discussion
d. Board Recognition of Trustee Gurthet
10. ANNOUNCEMENTS
11. ADJOURNMENT Adjourn
BURLINGAME PUBLIC LIBRARY
Burlingame Public Library
Board of Trustees
Minutes
May 20, 2003
I. Call to Order
President Andrew Gurthet called the meeting to order at 4:30pm.
II. Roll Call
Trustees Present: Cecile Coar, Andrew Gurthet, Catherine
McCormack, Mary Herman and Carol Rossi
Staff Present Al Escoffier, City Librarian
Sidney Poland, Recorder
Guests: Virginia H. Friedman, Deborah Griffith,
Stephen Hamilton, James Raftery,
Patricia M. Toft and Dennis Zell
III. Warrants and Special Funds
The Trustees unanimously agreed to approve the warrants. M/S/C
(Rossi/McCormack)
IV. Minutes
The Trustees unanimously approved the minutes of the April 15, 2003
meeting. M/S/C (Herman/McCormack)
V. Correspondence and Attachments
Correspondence mailed in the Board packets was reviewed.
A. TBR Update — The Governor's new budget proposal reinstates
TBR. Burlingame Library receives $280,000 a year from this program.
However, in order to restore TBR, the Governor's proposal eliminates all
but $1 million of the Public Library Foundation program. If the proposal
passes, Burlingame Library will not receive any funding from PLF.
B. Peninsula Community Foundation Quarterly Report — The
Trustees reviewed the quarterly report. The City Librarian suggested that
the Trustees may wish to use a portion of the Duncan Trust to make up
the existing deficit that must be funded in order to complete the Easton
renovation project.
VI. From The Floor - The City Librarian requested that the candidates for the
Trustee position being vacated in June by current President Andrew
Gurthet introduce themselves.
48o Primrose Road•Burlingame•CA 94010-4083
Phone (650) 558-7474'Fax (650) 342-6295
VII. Reports
A. City Librarian's Report — Highlights of Report
1. Library Reorganization Underway— Transition of
department personnel is in progress. Barry Mills will supervise joint
divisions of Technical Services and Technical Support; Sue
Reiterman will oversee the Children's Dept. and Easton Branch.
Joan Manini will retire effective July 3rd and Vera Warrick will
change her status from full time to permanent part time at 30 hours
and will continue to do the cataloging
2. New Library Hours — The library hours will change as
follows on June 30, 2003. Main Library: 10 AM — 9 PM
Mon. — Thurs., Fri. — Sat. 10AM — 5PM, Sun. 1 PM — 5PM. Easton
Branch Hours will be 2PM — 6 PM Mon. — Thurs., 2PM — 5PM Fri.
and Sat.
3. Fines and Fees — Changes in fines and fees will become
effective July 7, 2003 throughout the PLS system. Overdue fines
for adults will increase from 20 to 25 cents per day; children's fines
will increase from 10 to 15 cents per day. Fines and fees have not
been raised for 10 years. Flyers indicating these changes will be
given to patrons at the Circulation desk beginning June 1St
4. Budget Study Session — The Study session will be held
Wednesday May 28th at 5:00pm in the Lane Room. The City
Librarian will meet with Councilwoman Kathy Baylock sometime
prior to the study session to review the Library budget. Trustees
should try to attend this session.
5. Peninsula Community Foundation — In response to the
City Librarian's request, the Peninsula Community Foundation
awarded a grant of $10,000 to the Library for collection restoration.
Trustee Rossi suggested that Sterling Sperin, President of the PCF
be invited to speak to the Library Foundation.
6. Hillsborough Contract — City Managers of Burlingame and
San Mateo have submitted a proposed contract to the Hillsborough
City Manager. Presently Burlingame residents pay $68.00 and San
Mateo residents pay $58 per capita for library service. The
proposed contract would raise Hillsborough's per capita support to
the average of PLS Libraries. Trustee McCormack suggested that
an escalation clause be included in the contract.
B. Foundation Report — Carol Rossi — The Foundation will hold their
next meeting May 22 d at 4:30pm.
Library Board of Trustee Minutes 2
May 20, 2003
VIII. Unfinished Business
A. Legislative Day— Mary Herman, Katie McCormack — Senior
members of the legislative staff from Congressman Mullin's staff were
most helpful. Mullin's staff noted that that it is important to have library
representatives and users of library services personally come to the state
capital to voice their concerns regarding the proposed budget cuts.
B. Marble — The marble has been moved to a new location for
storage. The architects are considering using the marble for the new
fireplace at Easton.
IX. New Business - None
X. Adiournment
The meeting was adjourned at 5:30pm. M/S/C (Herman/Coar) The next
meeting of the Library Trustees will be held June 17, 2003 at 4:30pm.
Respectfully Submitted,
Alfred H. Escoffie
City Librarian
Library Board of Trustee Minutes 3
May 20, 2003
Impacts of Burlingame Library
Budget Reductions on the Public
Fiscal Year 2003/2004
Revised June 5, 2003
Library Reduction: 16%, or $435,000; Reduction of 18% FTE staff;
Reduction of 17% hours to the public.
1) Hours Reduced to: Monday-Thursday, 10 AM- 9 PM; Friday and
Saturday, 10 AM-5 PM; Sunday 1 PM- 5 PM. Loss of 6 morning
hours, one evening shift on Fridays, one hour on Saturdays.
2) Reduction in materials budget of$ 30,000, which is an 11%
reduction and a loss of approximately 1,000 titles per year.
3) Replacement of hourly staff with permanent staff on public
service desks will result in delays in getting new materials on the
shelves because the permanent staff will have less time to process
new material for the shelf.
4) Adult programming will be reduced to those programs, which are
available pre-packaged such as the docent lectures from the Fine
Arts Museums.
5) Children's story hours will be reduced with the loss of children's
librarian.
6) Two adult book groups will be reduced. The Friday group will
cease and the Tuesday group will be self-directed by volunteers.
7) Few new magazine subscriptions will be added during the year.
We typically add 15-20 titles per year to replace those, which have
ceased.
8) Fewer databases will be available;" Big Chalk" and "Moody's"
have been dropped. The Gale databases, Stat USA and Schoolwise
will be continued through shared agreements with PLS.
9) Single staffing of public service desks will occur at times when
staff is not available. This will result in service delays to the public.
10) Fines and fees have been increased across the board at all
PLS libraries.
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF APRIL 2003
�jistered Borrowers Previous month's total #Added Total Registered
Burlingame Adults 15,641 122 15,763
Burlingame Children 4,409 38 4,447
Hillsborough Adults 2,416 8 2,424
Hillsborough Children 1,229 2 1,231
Non-San Mateo Co. Borrowers 1,299 17 1,316
Totals 24,994 187 25,181
Circulation Activity Main Branch
Adult Print Materials 17,711 844
Children's Print Materials 9,627 1,209
AudioNisual Materials 8,028 242
Circulation Totals
This month total Main 38,235 This month previous year 40,363 -5.3Decrease
This month total Branch 2,819 This month previous year 2,500 12.81 Increase
This month Grand Total 41,054 This month previous year 42,863 -4.2Decrease
Reference Activity Inter Library Loans
Questions Directions Lent 2,859
Reference 2,975 278 Borrowed 2,255
Children's 1,229 930 TOTAL 5,114
Lower Level 1,641 3,037
Branch 183 74
TOTAL 6,028 4,319
Collections Main Titles Volumes Main Titles Added Branch Volumes Added
Adult Non Fiction 490 289 5
Children's Non Fiction 122 105 1
YA Non Fiction 0 0 0
Adult Fiction 423 330 39
Children's Fiction 97 66 9
YA Fiction 9 15 14
Cassettes Audio 11 11 0
Compact Discs 32 32 0
Videos 8 8 0
Children's Audio 1 0 0
Children's Video 4 0 0
Children's Compact Disc 24 0 0
'1VD 77 77 0
iildren's DVD 53 0 0
TOTALS 1,351 933 68
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF APRIL 2003
PAGE 2
Other Material Volumes Added Total Held
Adult un-cataloged books 116 5,618
1dren's un-cataloged 82 4,990
mks
Foreign Language un- 0 627
cataloged
D nix Deposit to City Treasurer Main $6,688.35
Branch 290.40
Total $6,978.75
Main and Easton Deposits Revolving Account Rental Main $102.00
Revolving Account PLS Video Main & Easton $ 23.00
Trustees Special Fund Photocopies Main & Easton $773.05
Estimated User Traffic 29,330 Daily Average 1,011
Community Room Adult*
TOTAL MEETINGS HELD 14 248
Adult Programs Attendance
' -ctures, Film Series etc. 1 60
�.ok Groups 2 22
Childrens and Young Adult Attendance
Pre-school programs 26 989
School A e 0 0
Book Groupies 0 0
Special Program 0
Total 26 989
Internet Use
One Hour Express Childrens Total
2,340 1,532 193 4,065
BURLINGAME PUBLIC LIBRARY
City Librarian's Report
June 17, 2003
New Library Hours
The new library hours will take effect Monday, June 30, 2003. The new
hours will reflect a reduction of 12 hours per week or a 15% reduction in
open hours:
Main Library
10 AM —9 PM, Monday through Thursday
10 AM- 5 PM, Friday and Saturday
1 PM- 5 PM, Sunday
Easton Branch
2 PM- 6 PM, Monday through Thursday
2 PM- 5 PM, Friday and Saturday
The San Mateo Main Library will be closing August 1st and moving to
temporary quarters in south San Mateo. The San Mateo Branches are also
closed. We can expect some increased business due to these closures.
Transaction Based Reimbursement Decision in Governor's Hands
The Governor's proposal to delete this valuable resource-sharing fund from
the library community was struck from the May revision of the State budget.
It is still possible that it could be deleted from the final budget.
Budget Public Hearin
The Public hearing for the final budget for 2003/2004 will be Monday, June
16th, 7 PM.
Friends of the Library Merges with Foundation
After more than 30 years as a Library Friends group, the 501 c3 non-profit
voted to disband. Existing Friends will become a committee for book sales
`.. as part of the Foundation. Funds from the existing Friends account will be
48o Primrose Road•Burlingame•CA 94010-4083 1
Phone (650) 558-7474'Fax(650) 342-6295
deposited in the Trustees Fund. We sincerely thank the core group of Friends
for their work all these years: Shirley Robertson, President; Jackie Gray,
Vice President; Jean Ratel, Treasurer. Most of the group will remain
together to continue to put on book sales for the benefit of the library.
Flood Recovery
Flood recovery continues for the collections. We will be setting aside an
endowment for the collection with the City for use over a period of several
years to fill in the collection.
Status of Easton Renovation Project
The cost of a totally new building at Easton is another $ 200,000. This
makes this suggestion less practical than originally thought.
Work has been completed on the bid documents for the renovation. They
have been filed with the Building Department and will be ready to go out for
bid in July. We would anticipate bringing the project to Council in August.
Award of the bid would be in early September.
Hillsborough Library Contract
The Hillsborough Library contract has been approve by the Hillsborough
Town Council. A three-year contract was approved with a 90-day release
clause after one year. This will bring Hillsborough up to the per capita
support of the average in Peninsula Library System. The Town of
Hillsborough has asked Trustee Carol Rossi to serve on a long-range
financial planning committee for public library service for Hillsborough.
Upcoming Events:
• Council Public Hearing on Budget, Monday, June 16, 7 PM
• Library Board Meeting, June 17, 4:30 PM, Nomination of officers
• Independence Day Holiday, Friday, July 4, Closed
Alfred Escoffier
City Librarian
June 10, 2003
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