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HomeMy WebLinkAboutMin - LB - 2003.04.15 BURLINGAME PUBLIC LIBRARY Burlingame Public Library Board of Trustees Minutes April 15, 2003 I. Call to Order President Andrew Gurthet called the meeting to order at 4:30pm. 11. Roll Call Trustees Present: Cecile Coar, Andrew Gurthet, Catherine McCormack, Mary Herman and Carol Rossi Staff Present Al Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds The Trustees unanimously agreed to approve the warrants. M/S/C (Herman/Coar) IV. Minutes The Trustees unanimously approved the minutes of the March 25, 2003 meeting. M/S/C (McCormack/Coar) The Trustees unanimously approved the minutes of the March 28, 2003 meeting. M/S/C (McCormack/Herman) V. Correspondence and Attachments Correspondence mailed in the Board packets was reviewed. A. Library Legislative Day Wednesday April 30, 2003 — Mary Herman and Al Escoffier will attend. Katie McCormack will attend scheduling permitting. It is important for the Library to be represented due to the possibility that the Transaction Based Reimbursement Program may be deleted from the State budget. VI. From The Floor - None 48o Primrose Road•Burlingame•CA 94010-4083 Phone (650) 558-7474'Fax(650) 342-6295 VII. Reports A. City Librarian's Report — Highlights of Report - 1. Burlingame Library Week — The community participated by supporting the Foundation book sale and making donations in the canisters placed in shops and businesses in Burlingame. On March 26tH, the Library hosted a "Thank You" luncheon for staff, volunteers and contractors who helped us with the flood recovery. 2. Budget 2003-2004 — The budget was submitted to the City Manager April 4th. Total reductions are 16.5% below this year's budget, with a reduction of 7 full time equivalent (FTE) staff. 3. Transaction Based Reimbursement Resolution — The Trustees approved their written resolution at a special Trustees' meeting held on March 28tH 4. Library Reorganization — Supervisors are waiting for final decisions from Human Resources before finalizing reductions in staff hours. Notification of staff regarding reduction in hours is expected to take place in mid-May. 5. Status of Easton Renovation Project — George Bagdon, Director of Public Works, has requested that the architects revisit the scenario of constructing an entirely new building on the same site using the present design. Since there is a shortfall in funds for the present construction plan, Mr. Bagdon feels there might be a savings in building an entirely new structure. Architects will prepare cost figures for a new structure and at the same time complete drawings for the remodel plan and prepare to put the project out to bid in June. B. Foundation Report — Carol Rossi — Members felt Burlingame Week was a success and were pleased with the community support. The book sale netted $2,868 and the merchant canisters $664. C. System Advisory Board Appointee — Trustee McCormack has been appointed by the City Council to be the Library's representative to the System Advisory Board. VIII. Unfinished Business A. Delay in Easton Renovation — The City Librarian withdrew the recommendation made at the March 28, 2003 Trustees' meeting to request a delay of the project. Library Board of Trustee Minutes 2 April 15, 2003 B. Disposition of Marble 1. A portion of the marble floor from the old library is still in City storage. Cost factors have deterred many ideas for usage. The City Librarian will confer with the Easton architects regarding use of the marble in the interior of the new building. Two suggestions from the Trustees were to contact the Burlingame Historical Society to see if it might have a use for it and to make the marble available to the public. 2. Trustee McCormack made a motion that if the marble cannot be used in the Easton design and it is not possible to make it available to the public, a salvage company should be contacted for disposal of the marble. M/S/C (McCormack/Rossi) IX. New Business A. Request Council Pass a TBR Resolution — Trustee McCormack made a motion to recommend to the City Council that they pass a Resolution in support of Resolution No. 2003-01 which was previously passed by the Trustees on March 28, 2003. M/S/C (Herman/Coar) B. Fines and Fee Proposal — The Trustees unanimously agreed to the City Librarian's request that they support the decision of the Peninsula Library System Council to increase fines and fees system wide. M/S/C (Rossi/Herman) X. Adjournment = The meeting was adjourned at 6:00pm. M/S/C (Herman/McCormack) The next meeting of the Library Trustees will be held May 20, 2003. Respectfully Submitted, Alfred H. Escoffier City Librarian Library Board of Trustee Minutes 3 April 15, 2003