HomeMy WebLinkAboutAgenda Packet - LB - 2003.05.20 URLINGAME PUBLIC LIBRARY f BU(LINGAME
Board of Trustees Agenda
May 20, 2003 - 4.30pm G6� RPS
480 Primrose Road - Board Room
SUGGESTED ACTION
1. CALL TO ORDER
2. ROLL CALL
3. WARRANTS & SPECIAL FUND Approval
4. MINUTES Approval
5. CORRESPONDENCE AND ATTACHMENTS Information
a. Legislative Update (May 14,2003)
b. Statistics March 2003
c. Letter: Peninsula Community Foundation
d. Budget Overview
6. FROM THE FLOOR (Public Comments)
7. REPORTS Information
a. City Librarian's Report- Escoffier
b. Foundation Report- Rossi
8. UNFINISHED BUSINESS
a. Legislative Day Reports —Katie, Mary Information
b. Disposition of Marble Information
9. NEW BUSINESS
10. ANNOUNCEMENTS
11. ADJOURNMENT Adjourn
BURLINGAME PUBLIC LIBRARY
Burlingame Public Library
Board of Trustees
Minutes
April 15, 2003
I. Call to Order
President Andrew Gurthet called the meeting to order at 4:30pm.
II. Roll Call
Trustees Present: Cecile Coar, Andrew Gurthet, Catherine
McCormack, Mary Herman and Carol Rossi
Staff Present Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Warrants and Special Funds
The Trustees unanimously agreed to approve the warrants. M/S/C
(Herman/Coar)
IV. Minutes
The Trustees unanimously approved the minutes of the March 25, 2003
meeting. M/S/C (McCormack/Coar)
The Trustees unanimously approved the minutes of the March 28, 2003
meeting. M/S/C (McCormack/Herman)
V. Correspondence and Attachments
Correspondence mailed in the Board packets was reviewed.
A. Library Legislative Day Wednesday April 30, 2003 — Mary
Herman and Al Escoffier will attend. Katie McCormack will attend
scheduling permitting. It is important for the Library to be represented due
to the possibility that the Transaction Based Reimbursement Program may
be deleted from the State budget.
VI. From The Floor - None
480 Primrose Road•Burlingame•CA 94010-4083
Phone (650) 558-7474'Fax (650) 342-6295
VII. Reports
A. City Librarian's Report — Highlights of Report
1. Burlingame Library Week — The community participated
by supporting the Foundation book sale and making donations in
the canisters placed in shops and businesses in Burlingame. On
March 26th, the Library hosted a "Thank You" luncheon for staff,
volunteers and contractors who helped us with the flood recovery.
2. Budget 2003-2004 — The budget was submitted to the City
Manager April 4th. Total reductions are 16.5% below this year's
budget, with a reduction of 7 full time equivalent (FTE) staff.
3. Transaction Based Reimbursement Resolution — The
Trustees approved their written resolution at a special Trustees'
meeting held on March 28tH
4. Library Reorganization — Supervisors are waiting for final
decisions from Human Resources before finalizing reductions in
staff hours. Notification of staff regarding reduction in hours is
expected to take place in mid-May.
5. Status of Easton Renovation Project — George Bagdon,
Director of Public Works, has requested that the architects revisit
the scenario of constructing an entirely new building on the same
site using the present design. Since there is a shortfall in funds for
the present construction plan, Mr. Bagdon feels there might be a
savings in building an entirely new structure. Architects will prepare
cost figures for a new structure and at the same time complete
drawings for the remodel plan and prepare to put the project out to
bid in June.
B. Foundation Report — Carol Rossi — Members felt Burlingame
Week was a success and were pleased with the community support. The
book sale netted $2,868 and the merchant canisters $664.
C. System Advisory Board Appointee — Trustee McCormack has
been appointed by the City Council to be the Library's representative to
the System Advisory Board.
VIII. Unfinished Business
A. Delay in Easton Renovation — The City Librarian withdrew the
recommendation made at the March 28, 2003 Trustees' meeting to
request a delay of the project.
Library Board of Trustee Minutes 2
April 15, 2003
B. Disposition of Marble
1. A portion of the marble floor from the old library is still in City
storage. Cost factors have deterred many ideas for usage. The
City Librarian will confer with the Easton architects regarding use of
the marble in the interior of the new building. Two suggestions
from the Trustees were to contact the Burlingame Historical Society
to see if it might have a use for it and to make the marble available
to the public.
2. Trustee McCormack made a motion that if the marble cannot
be used in the Easton design and it is not possible to make it
available to the public, a salvage company should be contacted for
disposal of the marble. M/S/C (McCormack/Rossi)
IX. New Business
A. Request Council Pass a TBR Resolution — Trustee McCormack
made a motion to recommend to the City Council that they pass a
Resolution in support of Resolution No. 2003-01 which was previously
passed by the Trustees on March 28, 2003. M/S/C (Herman/Coar)
B. Fines and Fee Proposal — The Trustees unanimously agreed to
the City Librarian's request that they support the decision of the Peninsula
Library System Council to increase fines and fees system wide.
M/S/C (Rossi/Herman)
X. Adjournment
The meeting was adjourned at 6:00pm. M/S/C (Herman/McCormack) The
next meeting of the Library Trustees will be held May 20, 2003.
Respectfully Submitted,
64tdlv- ,- ,
Alfred H. Escoffier
City Librarian
Library Board of Trustee Minutes 3
April 15, 2003
Escoffier, Al
From: Susan Negreen [snegreen@cla-net.org]
Sent: Wednesday, May 14, 2003 2:48 PM
To: CLA Listserve-CALIX
bject: IMPORTANT BUDGET UPDATE
I—
May 14, 2003
TO: CLA MEMBERS/ SYSTEMS/ NETWORK CONTACTS
FROM: Mike Dillon, Lobbyist
Christina Dillon, Lobbyist
RE: NEWS FROM THE CAPITOL
I . GOVERNOR RELEASES "MAY REVISION" OF BUDGET - DEEPER CUTS AND NEW
TAXES
FEATURED
Shortly after noon today, Governor Gray Davis released his "May
Revision" of
the 2003-04 Budget. The "May Revision" or "May Revise" as it is called,
is
the annual report issued by the Governor which indicates changes in the
fiscal forecast since the release of the Governor's Budget in January
and
offers his remedies for achieving a balanced Budget. The Governor's May
Revise is a significant shift from his January strategy in his approach
1,
dressing the enormous $35 billion Budget deficit. The May Revise
contains
a combination of additional severe cuts to programs, including a large
reduction in the Public Library Foundation program, and proposes a new
half-cent sales tax increase which would help to generate approximately
$2.3
billion to pay for the deficit financing plan.
During his press conference, the Governor stated, "In January, I
produced a
balanced plan. I was pleased that the Legislative Analyst gave it such
high
marks. Unfortunately, both parties (Republicans and Democrats) didn't
like
the plan I produced for a one-year solution. Part of leadership is
listening. I met with the 'Big 5' (legislative leaders) 19 times. " The
Governor indicated that as a result of those meetings, his May Revision
will
"defer a significant portion of the structural problem to the following
budget year, " and includes these additional solutions: 1) $18.9 billion
in
cuts and savings, 2) $6.9 billion in fund shifts, transfers, and loans,
3)
$1.7 billion in program realignments to local government, 4) $10.7
billion
in debt financing, and 5) the increase of the Vehicle License Fees ($4 .2
411ion) . In addition, the Governor is calling for an on-time Budget
,,-..d a
concerted effort in July and August to engage lawmakers in structural
1
Budget
reforms. According to the May Revise document, "The Governor has
directed
his Cabinet and all areas of State government to cooperate in this
effort
including a directive to identify ways to more efficiently meet
lifornia's
meds. "
When asked by a member of the media if his proposal would work without
new
taxes, the Governor responded, "No, we would be borrowing from one
pocket,
to pay off another pocket . We are simply running out of resources. "
When
asked to comment on the Republicans' plan, which would pay off the
Budget
debt using -existing taxes, the Governor added, "The Republican plan
doesn't
pencil out. It's a non-starter. " Expanding upon the 1/2 cent sales
tax
proposal, the Governor's Director of Finance, Steve Peace, commented
that
the financial advisors and bond holders who would be providing
California
with its loans have stated that it will be essential to provide a
revenue
stream or "debt instrument that must be insulated from the General Fund.
The legislature must reappropriate (the 1/2 cent sales tax] each year by
a
two-thirds vote. It can't be touched for any other purpose other than
to
retire the debt. "
II . HOW THE MAY REVISE AFFECTS LIBRARY PROGRAMS - TBR SAVED BY RAIDING
PLF
Today's announcement by the Governor is bittersweet for the library
community. While the Governor is proposing that the TBR be reinstated,
he
is sacrificing all but $1 million in the PLF to reinstate funding for
the
TBR. (In essence, he is taking from one, to pay for the other. )
We are pleased to report that CLA's lobbying and local grass roots
efforts
has been successful in staving off - for the time being - an attempt to
eliminate all $12 .1 million in the Transaction Based Reimbursement
program.
You will recall that in January the Governor recommended elimination of
all
funding for the program, and instead suggested libraries levy a $1 fee
for
direct. loans and $5 fee for Inter-Library loans. CLA and the State
Library
noted strong opposition to the proposal and informed the Department of
Finance and the legislature that the proposed cut also put federal funds
at
risk. The Governor's May Revise notes:
x'12, 145, 000 General Fund increase to rescind the prior proposal to shift
2
funding for the Transaction Based Reimbursements to local fees. The
State
Library advises that this program is a high priority, relative to other
local assistance programs. This proposal will ensure that
cost-effective
resource-sharing infrastructure remains intact and that California
Ztinues
receive federal funds for one-time projects and system enhancements. "
However, in order to save the TBR, the Governor proposes to eliminate
all
but $1 million in the Public Library Fund to offset the TBR restoration.
This $14.7 million proposed reduction to the Public Library Foundation
is in
addition to the Governor' s proposed $15.8 million cut that he suggested
for
the program in his January Budget. The May Revise states:
1114, 766, 000 reduction for the Public Library Foundation to offset the
restoration of Transaction Based Reimbursements and contribute to the
overall budget solution. Remaining foundation resources would be
provided
for the libraries most in need on a fiscal basis. "
The Governor has also decided to restore $2 million of a $3 million
reduction to the State Library using money from the PLF. The May Revise
states that this action is: "to offset a lower, more achievable level of
user fees ($1, 000, 000) for supporting State Library services. "
The Budget Subcommittees on Education Finance in the Assembly and Senate
are
scheduled to hold a series of hearings beginning next week on the
Governor's
Revise proposals. CLA will be actively lobbying these members to
quest they restore partial funding to the PLF.
Please take a moment today to write and/or call the following
individuals to
express your opposition to the Governor's proposed cut to the PLF:
1) Your own Senator and Assemblymember
2) The members of the Assembly Budget Subcommittee on Education Finance:
Assemblyman Joe Simitian, Chair
Assemblywoman Wilma Chan
Assemblywoman Lynn Daucher
Assemblywoman Jackie Goldberg
Assemblywoman Carol Liu
Assemblywoman Sharon Runner
3) The members of the Senate Budget Subcommittee on Education Finance:
Senator Jack Scott, Chair
Senator Bob .Margett
Senator John Vasconcellos
4) Assemblywoman Jenny Oropeza, Assembly Budget Chair and Senator Wes
Chesbro, Senate Budget Chair
III. TALK ABOUT FRUSTRATION!
Upon reviewing the Governor's May Revise document, we noted that he
m kkes
erence to only a $600, 000 cut to the State Library Budget, a budget
Mich
3
includes local funding such as the PLF over the 2002-03 Budget year.
Hoping
that we were wrong in our quick interpretation of the Governor's
numbers,
and that, in fact, maybe he was leaving the $15.7 million baseline in
the
F, we sought out one of the Governor's top education officials in the
1.epartment of Finance for clarification. The conversation that
transpired
was not only frustrating, but bordered on the unbelievable. Our
question to
the representative was: "We note that your May Revision numbers only
show a
$600, 000 reduction to the State Library Budget from last year. However,
if
we are interpreting your numbers correctly, it is really a reduction of
$31.5 million, less the $1 million you are leaving in the PLF. " The
response from Finance was, "Well, we're working off the January Budget
numbers of $15.7 million (PLF January balance) . " To which we responded,
"That is dishonest reporting. Libraries recently received $31.5 million
in
funding that was provided by the legislature and the Governor last year.
And, next year they will receive nothing (under the Governor's plan
released
today) . " The response from Finance was, "Well, we weren't using last
year's
numbers - we were using the Governor's January numbers. " To which we
replied, in great frustration, "That's a pretty hard sell to either the
library community or the press. "
If this DOF reasoning sounds convoluted, you should have been there!
aan Negreen, CAE
,..Mecutive Director
California Library Association
snegreen@cla-net.org
916-447-8541
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4
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF MARCH 2003
Note: The main library was closed from February 18`h to March 17`h due to flood repair. Statistics reflect the
closure of the building this time period.
gistered Borrowers Previous month's total #Added Total Registered
rlingame Adults 15,573 68 15,641
Burlingame Children 4,395 14 4,409
Hillsborough Adults 2,409 7 2,416
Hillsborough Children 1,227 2 1,229
Non-San Mateo Co. Borrowers 1,297 2 1,299
Totals 24,901 93 24,994
Circulation Activity Main Branch
Adult Print Materials 10,189 1,396
Children's Print Materials 5,325 2,407
AudioNisual Materials 4,186 289
Circulation Totals
This month total Main 21,351 This month previous year 41,313 -48.3% D
This month total Branch 61014 This month previous year 2,479 142.6% 1
This month Grand Total 27,365 This month previous year 43,792 -37.5% D
Reference Activity Inter Library Loans
Questions Directions Lent 2,128
Reference 1,714 202 Borrowed 1,722
Children's 747 626 TOTAL 3,850
Lower Level 788 1,716
Branch 396 175
TOTAL 3,645 2,719
Collections Main Titles Volumes Main Titles Added Branch Volumes Added
Adult Non Fiction 394 274 6
Children's Non Fiction 176 121 30
YA Non Fiction 0 0 0
Adult Fiction 520 247 32
Children's Fiction 136 85 33
YA Fiction 17 11 1
Cassettes Audio 27 27 0
Compact Discs 13 12 0
Videos ' 11 7 0
Children's Audio 11 0 0
Children's Video 1 0 0
Children's Compact Disc 0 0 0
DVD 53 53 0
)TALS 1,359 837 102
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF FEBRUARY 2003
PAGE 2
Other Material Volumes Added Total Held
Adult un-cataloged books 0 5,502
Children's un-cataloged 85 4,908
hooks
reign Language un- 0 627
talo ed
D nix Deposit to City Treasurer Main $4,108.64
Branch $1,066.85
Total $5,175.49
Main and Easton Deposits Revolving Account Rental Main $ 47.00
Revolving Account PLS Video Main & Easton $ 13.00
Trustees Special Fund Photocopies Main & Easton $ 390.80
Estimated User Traffic 15,700 Daily Average 1,048
Community Room Adult"
TOTAL MEETINGS HELD 6 230
Adult Programs Attendance
Lectures, Film Series etc. 0
Book Groups 0
Childrens and Young Adult No Programs in August Attendance
Pre-school programs 27 1,126
School A e
Book Groupies
Special Program
Total 27 1,126
Internet Use
One Hour Express Childrens Total
672 1,095 72 1,839
peninsula 1012
�. community foundation
April 21,2003
Mr. Alfred H. Escoffier
Board of Directors Burlingame Public Library
John H.Clinton,Jr.,Chair 480 Primrose Road
Patricia Bresee
Bernadine Chuck Fong, Ph.D. Burlingame, CA 94010-4083
Susan Ford
Nylda Gemple, R.D./L.D.
Umang Gupta
Charles "Chip" Huggins Dear Al,
Rick Jones
Olivia G. Martinez,Ed.D. Enclosed you will find your fund statement for the first quarter of 2003. Please note that
Linda R. Meier
Karen V.H.Olson these statements can also be accessed electronically through our PCF Connect platform at
Nancy J. Pedot www.pc£org. In PCF Connect,you will find many other donor resources to support your
Jennifer Raiser
William L.Schwartz,M.D. grantmaking,including information on a newly added growth manager, Montag&Caldwell.
Donald H.Seiler If you do not have a password-protected account established yet, and would like one, please
Warren E. "Ned" Spieker,Jr. contact Director of Donor Resources Victoria Mendiola. I encourage you to also visit our
Jane H.Williams Web site for monthly feature stories and to access our public searchable catalogue of over
Board Emeritus 400 local charity profiles.
Thomas E. Bailard
" orie Bolton Since I last wroteou three months ago, our local and national economy has remained in the
C. Burroughs Y g Y
T.Jack Foster,Jr. doldrums while the war in Iraq has taken center stage in world affairs. These are certainly
Bruce Hinchliffe the kind of challenging times when a community foundation is called upon. In America
Hon.Thomas M.Jenkins today,we look at the world through local eyes awakened to the complexity and
Charles B.Johnson
Robert C. Kirkwood interdependence that define the new global village. For many,love of our country and its
Gordon Russell ideals of freedom find expression in a revitalized search for local connections.
William Wilson III
Rosemary Young
In this context,the Foundation's new community conference rooms have been abuzz with
Committee Advisors community gatherings every weekday and often on weekends. Vice President for
Richard L.Bennett Community Programs Ellen Clear and her staff hosted two day-long meetings in February
Elizabeth Obershaw
and March with nonprofit,city and county leaders. Together they examined the depth and
Of Counsel breadth of state budget cuts and how we might creatively and collaboratively respond across
Albert J. Horn, Esq. many agencies and organizations. While the challenges of severe funding shortfalls are
President great, so too is the capacity of our social capital—comprised of relationships and trust—that
Sterling K.Speirn we've developed with our colleagues in nonprofits,local government and with you, our
donors.
Increasingly, I talk with leaders who recognize that it will take all three sectors—business,
government and nonprofit—to respond dynamically to social issues. The ability to forge
partnerships that cross traditional boundaries will become even more important in the years
Peninsula Community Foundation TEL 650.358.9369
1700 South EI Camino Real,Suite 300 FAx 650.358.9817
San Mateo,California 94402-3049 wEe www.pcf.org
ahead. One example is a new giving vehicle we helped create with the leaders of Merrill Lynch.
PCF is one of only 13 community foundations nationwide—and the only one in Northern
California—selected to help Merrill Lynch launch this exciting partnership to facilitate and
promote philanthropy.
Another example of innovation is our continuing efforts to partner with private foundations to
strengthen our mutual giving strategies. We were proud to showcase this work at the Council on
Foundations' national Family Foundation conference held here in San Jose in February. In one
panel,we demonstrated how community foundations and family foundations are working
creatively together to maximize local impact. In another, we discussed the benefits and hazards of
committing a family foundation to exist in perpetuity. Vice President of Philanthropic Services
Ash McNeely presented a seminar on aligning personal values-with philanthropic action.
Elsewhere,we are partnering with community foundations on the international level. Last
summer, Executive Director of our Center for Venture Philanthropy Carol Gray visited England
as a Transatlantic Fellow of the German Marshall Fund. This fellowship gave her the opportunity
to both learn from and teach at several local community foundations. In June, we will have the
honor of hosting and mentoring a Transatlantic Fellow who will be visiting us from the newly
created Community Foundation of Berlin.
No matter the times, there is no time like the present to prepare and build for the future. Gifts to
our Community Endowment are the bricks that build our Foundation one-by-one. The legacy
you are leaving will change lives and deserves a thousand thanks. In fact, next month we will
spotlight our Legacy Society to honor those individuals who have made provisions in their estate
plans for future gifts to Peninsula Community Foundation. I hope to see you at our luncheon on
May 20"'to formally thank you and to share stories of how legacy gifts are making a difference
today and in the future. Please RSVP on the enclosed form.
One final spring cleaning item. You may support an event or pay for a membership, dinner, etc.
from an advised fund, only if you waive any non-deductible benefits that may be associated with
the grant and indicate "waiving benefits" on your grant recommendation form. Changes in IRS
regulations prohibit donor advised grants that support memberships and/or dues to organizations,
tables or tickets to events (dinners, auctions, etc.)which you will be attending. Similarly, it is now
prohibited to bifurcate support for an event and pay for any part of that event from a donor
advised fund. Please call Ash McNeely or Victoria Mendiola if you have any questions. Thank
you for your understanding and for assisting us in complying with these IRS regulations. And
thank you for all you do for our community.
Sincerely,
Ster ' S eirn
President
enclosure
Peninsula Community Foundation TEL 650.358.9369
1700 South EI Camino Real,Suite 300 FAx 650.358.9817
San Mateo, California 94402-3049 wee www.pcf.org
Peninsula Community Foundation 1012
Roger and Jean Hunt Duncan Fund
peninsula i Fund Activity Statement
Clot? mutllt f foundation January 1, 2003 through March 31, 2003
Prt,,dred for: Mr. Alfred H. Escoffier
Burlingame Public Library
480 Primrose Road
Burlingame, CA 94010-4083
Fund Activity
Q-T-D Y-T-D
Beginning Balance $ 864,016.12 $ 864,016.12
Contributions 0.00 0.00
Investment Income 4,079.95 4,079.95
Gain/Loss on Gifted Securities 0.00 0.00
Gain/Loss on Investments (25,518.92) (25,518.92)
Interfund Contributions 0.00 0.00
Other Income 0.00 0.00
Grants 0.00 0.00
Interfund Grants 0.00 0.00
Administration Fees (1,069.71) (1,069.71)
Other Expenses 0.00 0.00
Ending Balance $ 841,507.44 $ 841,507.44
Grants Payable $0.00
Balance Available for Grants $324,396.00
-Investment Allocation— - -- - -----
Asset Allocation Per Agreement:
Endowment Pool 100.00%
—Comments--
If
omments -If you have any questions regarding your statement, please call Kara Coyle, Controller, or Vera Bennett, Vice
President of Finance and Administration, at 650.358.9369.
The Legacy Society
peninsula
community foundation
The legacy you are leaving...will change lives and deserves
a thousand thanks.
Yes! Please include me/us as a member of the Legacy Society at Peninsula
Community Foundation. We have made provisions in our estate plans for future gifts
to the Foundation.
Yes! I'm interested in attending the Legacy Society luncheon on Tuesday, May
20'b at Noon,where Sterling Speirn will be discussing"Grassroots and Treetops: How
to Make a Difference in These Times." Please tell me more by reaching me at (my
email, my phone number):
Yes! I have made provisions for Peninsula Community Foundation in my estate
plans but wish to remain anonymous at this time.
Name:
Address:
Phone:
E-mail:
The Legacy Society represents those who have named Peninsula Community Foundation as
the beneficiary of any type of planned or deferred gift, and who choose to be recognized for
having done so. Contributions have been received in the form of bequests, annual gifts,
charitable trusts, retirement plans,insurance policies and real property. These generous
individuals set an example by providing resources for the future of the Peninsula/Silicon Valley
region. Legacy Society membership is self-reported. There is no minimum amount to qualify
and gift amount disclosure is not mandatory, only assurance that the necessary arrangements
have been made. Legacy Society members have designated their gifts to named permanent
endowments, existing advised funds, specific nonprofit endowments and broadly to the
Community Endowment. Legacy Society members are recognized in printed publications and
are invited to Foundation events. All inquiries are strictly confidential. Completion of this
form does not necessarily imply full membership in the Legacy Society. For more information,
1 contact the Foundation's Philanthropic Services team.
�•/ PLEASE REPLY BY FAX TO 650.358.9817
Peninsula Community Foundation TEL 650.358.9369
OR MAIL TO PCF 1700 South El Camino Real,Suite 300 FAX 650.358.9817
San Mateo,California 94402-3049 wee www.pcf.org
Library Budget Overview Budget Preparation
2003-2004
• Work on the budget has taken most of the year
• Revenue predictions are bleak
• Staff throughout the organization have given
x input
June 2003 r rz
x ev=
'ss«
p!-
Major Budget Changes Major Goals for the Year
• No Salary increases this year • Implement reduction in service hours and staff
• Reduction in hourly staff by at least 50% • Implement functional reorganization of library
• Reduction in permanent staff by 18% • Complete collection flood recovery efforts
• Reduction of 12 service hours per week(Main • Complete bidding, begin construction on
and Branch) Easton
• Complete Hillsborough contract negotiations
Operation Reductions Personnel Reductions
• 20%cut in Media • Delete 2 mid managers
• 10%cut in 8"dgtt 6061,, • Delete 1 FTE Library Assistant(Administration)
• 60%cut in Databases • Delete 50%of hourly staff
• 50%cut in Equipment
1
New Organization Chart Key Objectives for the Year
• Reduce 12 public service hours
• Implement reorganization of library functions
aE� • Complete collections flood recovery
`"`°°" • Complete design of Easton renovation
Pa HarOxq 9xry MJs Amy Gatl4 .Sue fltirortnen
La,,,,s,�.,,,,,W- T—n-w� �u��ee,« �� �8� � • Complete Hillsborough contract negotiation
• Deal with increased circulation due to changes
in schedules of neighboring libraries
Some Good News Some ways we're saving money
• Friends/Foundation now one organization • Installed a"time-out"software for Internet use
• Fundraising for Easton and the Flood have • Installed a charging device for printing on
gone well public printers
• 90%of funding for Easton is private • Installed more efficient electronics
infrastructure
• Book Sales in library netting bigger profits • Installing acquisitions module
• Limiting adult programs
Challenges ahead of us
• Meeting reduced budget constraints
• Cross training staff
• Maintaining same level of service
• Streamlining back room operations
• Streamlining bookkeeping,fiscal operations
2
BURLINGAME PUBLIC LIBRARY
City Librarian's Report
May 20, 2003
Library Reorganization Underway
The library functional reorganization is underway. Barry Mills will be taking
over the joint divisions of Technical Services and Technical Support; Sue
Reiterman will be taking over Children's and Branch. Joan Manini will be
retiring effective July 3rd. Vera Warrick has opted to move to part time status
at 30 hours per week and remain in Technical Services.
Public Desk schedules are still being hammered out. The managers are
meeting with each staff member, and with the individual divisions to
understand their concerns and indicate the changes that staff can expect in
the new fiscal year. Hourly staff losses are expected to be at least a 40%
reduction of our hourly staff.
`., New Libra y Hours
The new library hours will take effect Monday, June 30, 2003. The new
hours will be a reduction of 12 hours per week or a 15% reduction in open
hours:
Main Library
10 AM —9 PM, Monday through Thursday
10 AM- 5 PM, Friday and Saturday
1 PM- 5 PM, Sunday
Easton Branch
2 PM- 6 PM, Monday through Thursday
2 PM- 5 PM, Friday and Saturday
New Fines and Fees
Revised fines and fees will increase July 7, 2003 system wide. Adult
overdue fines will go from 20-cents per day to 25 cents per day; Children's
fines will go from 15 cents a day to 20 cents per day. The public will be
480 Primrose Road•Burlingame,CA 94010-4o83 1
Phone (650) 558-7474-Fax(650) 342-6295
notified of the increase via fliers in books checked out beginning June lst
An article has already appeared in the Independent newspaper.
Transaction Based Reimbursement Resolution Endorsed by City Council
The TBR Resolution approved at the Trustee's Special meeting on March
281h was forwarded to City Council, as well as our local legislators. Some of
us have already received responses, notably from local resident and Senator
Jackie Speier. City Council sent a resolution as well. The Governor's
proposal could result in a net loss to Burlingame Library of$ 280,000 per
year.
As of this writing no changes have taken place with the TBR legislation.
Other action however has taken place: the Governor's proposed bill for
local libraries to charge non-residents up to $5.00 per transaction has been
killed in committee (May 14, 2003).
Budget Study Session
The budget study session with Council will be held on Wednesday, May 28,
5 PM-7 PM in the Lane Community Room.
Library is Recipient of Grant from Peninsula Community Foundation
`., The response to my request for a grant from the PCF was successful. We
were awarded $ 10,000 from the PCF for collection restoration. When the
check arrives we should have publicity with a Board member accepting the
award on behalf of the library.
Flood Recovery Continues
Flood recovery continues forward; the insurance has not yet been settled.
When it is settled, we anticipate funding to fill in for the missing subject
areas in the collection, particularly cooking, gardening, history, photography
and art.
Status of Easton Renovation Project
The City Public Works Director has asked for a price quote for a totally new
building on the Easton site. The architect's consultants are working on this
figure and should have it available in the next couple of weeks.
Simultaneously, work is being completed on the bid documents for the
renovation. We expect to go out for bid in June or early July. We would
anticipate bringing the project to Council in August.
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Library Donors
The donors to the library flood recovery have raised over $ 25,000. The
campaign has resulted in 7 new donors leaves for the donor wall for those
who gave more than $ 1,000 to the project.
Hillsborough Library Contract
The Hillsborough Library contract is currently under negotiation. The City
Librarians and City Managers of San Mateo and Burlingame have met and
submitted a proposal. The goal of the funding is to bring Hillsborough's
support of library service up to the average for all public libraries in San
Mateo County; even this average is considerably below the individual per
capita support figures for the residents of Burlingame and San Mateo.
Upcoming Events:
Library Board Meeting, Tuesday, May 20, 4:30 PM
• Foundation Board Meeting, Thursday, May 22, 4:30 PM
• Memorial Day Holiday, Monday, May 26, Closed
• Budget Study Session, Wednesday, May 28, 5 PM, Lane Room
• Art in the Park, June 7 and 8, Washington Park
• Council Public Hearing on Budget, Monday, June 16, 7 PM
• Library Board Meeting, June 17, 4:30 PM, Nomination of officers
�"' • Independence Day Holiday, Friday, July 4, Closed
Alfred Escoffier
City Librarian
May 14, 2003
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